THE HURL OF, CITY OF BARSTOW
BARSTOW
YOUTH COMMUNITY PROMOTIONAL FUND
IN-KIND DONATION APPLICATION
APPLICANT INFORMATION
Name of Applicant: | Name of Organization:
Shawn M Chaco High Desert Redemption
Mailing Address: 1121 Pine Ave
City: Barstow State: CA Zip: 92311
Telephone: (180207650g) 7602676909 Email: [email protected] 7602676909 [email protected]
Non-Profit: Yes • No O If No, are you planning on partnering with a non- 501(c)(3) #: 41-2832645 profit? Yes O No O
EVENT DESCRIPTION Redemption Softball
Name of Event:
Incomplete
Date(s) of Event:
insurance
# of Participants: Background check procedures
Non post satus
WAIVER OF FEES DESCRIPTION
Park/Facility:
Fees: Total:
Rental Fee: $15 /hr x 104 hrs $ 1560
Lights: $20 /hr x 104 hrs $2080
Total Fees Waived: $ 3640
IN-KIND DONATION DESCRIPTION
Quantity Unit Cost Total
Total:
Youth Community Promotional Fund Application Page 1
1. Why is your organization requesting an in-kind donation? High Desert Redemption organization is requesting an in-kind donation to help reduce operational costs and stretch our limited budget, allowing us to reinvest more directly into youth-focused programs. In-kind donations such as supplies, equipment, or services are critical to sustaining our efforts without placing additional financial burden on our organization or the families we serve. These contributions enable us to expand our reach and improve the quality of programs we offer to the youth of Barstow and the High Desert.
2. How will this in-kind donation benefit your organization and the youth population of Barstow?
This in-kind donation will have a direct and meaningful impact on our ability to provide safe, engaging, and educational activities for High Desert youth. Whether through recreational gear, educational materials, or professional services, every donated item helps create a supportive environment where young people can thrive. It enables us to run after-school programs, mentorship opportunities, sports leagues, and other youth development initiatives that foster personal growth, teamwork, and community pride.
Ultimately, these donations help us build a brighter future for the youth of Barstow and the High Desert.
With this application, please attach the following:
1. A detailed description stating the total cost of the activity or event, all sources and amounts of funding, and all expenses;
2. A description of the organization's or group's purpose or objective;
3. A five-year operating plan outlining the goals and objectives for their organization;
4. A copy of the organization's non-profit determination.
By signing below, I declare that I have read the Youth Community Promotional Fund Policy and agree to all its terms and conditions. I agree that there is a formal process in place to conduc background checks on all employees and volunteers who work with persons under the age of 18 years and senior citizens. I understand that an incomplete application will not be accepted and that the organization or applicant will not be considered for funding. (If the application is being submitted on behalf of an organization or school, an additional signature is required.) Digitally signed by Shawn M Chaco Shawn M Chaco
Shawn M Chaco Date: 2026.06.29 18:02:21 -07:00
Applicant Signature Applicant Name (printed)
Digitally signed by Shawn M Chaco 20260629
Shawn M Chaco at 26 2 82 31 0700
Organization President/Director Signature Date
(if applicable)
Youth Community Promotional Fund Application Page 2
Youth Community Promotional Fund Policy
Youth Community Promotional Fund Check List:
Community Promotional Funds. Please refer to this list as a guideline to ensure a complete Listed below is a check list of all required documents to submit an application for the Youth application.
Document Check List
Date Submitted
[ Document Details
1. Documentation showing current / /
Current Non-Profit Status (501c)
status
2. Latest 990 Form
1. Provide a detailed breakdown of 1
Breakdown of Services and Cost what services are being provided
2. Provide a detailed breakdown of
the cost to the Residents of
Barstow
1. Provide a detailed explanation of / /
Two Year Plan goals for the organization for the
next two years
2. Provide a detailed explanation of
Operations for the next two years
1. Detailed explanation of how the /
Donation Benefit donation will benefit organization.
2. Detailed explanation of how this
donation will cut down the cost to
the Residents of Barstow
Include a copy of a certificate of liability 1 1
Certificate of Liabllity Insurance insurance. Policy must be a $1,000,000 policy listing the City of Barstow as
additionally insured.
Background Checks Procedures Provide a detailed explanation of what procedures are being used to conduct
backgrounds checks for individuals -
Provide evidence and proof of funds 1
Evidence or Proof of Funds showing that the City is not the sole source of funding.
High Desert Redemption - Services and Cost Breakdown
High Desert Redemption is requesting an in-kind donation/fee waiver to help cover the cost of facility use and lighting for youth sports practices, training, and community-based athletic development activities in Barstow.
Service / Expense Rate Hours Total Cost
Facility / Field Rental Fee $15 per hour 104 hours $1,560 Field Lights $20 per hour 104 hours $2,080
$3,640
Total Requested Fee Waiver
Total Cost of Services Requested: $3,640
This requested support will allow High Desert Redemption to continue providing safe and structured youth sports opportunities without placing additional financial burden on families. The fee waiver will directly support practice time, player development, mentorship, teamwork, and positive community engagement for youth in Barstow and the High Desert.
High Desert Redemption Two-Year Operating Plan
Organization Purpose
High Desert Redemption is committed to providing youth in Barstow and the High Desert with positive athletic, mentoring, and personal development opportunities. Our goal is to create a safe and structured environment where young athletes can grow through sports, discipline, teamwork, leadership, and community involvement.
The organization serves youth by offering practices, skill development, competitive sports opportunities, mentorship, and positive activities that help keep kids engaged, active, and connected to their community
Year One: Foundation, Growth, and Stability
During the first year, High Desert Redemption will focus on building a strong foundation for the organization, increasing youth participation, improving program structure, and creating a consistent practice and training schedule.
Goals for Year One
High Desert Redemption will work to provide regular youth sports practices and development sessions throughout the year. The organization will focus on creating a reliable schedule that allows youth to train during the week and participate in games, tournaments, or community events on weekends when available.
The organization will also continue recruiting volunteer coaches, team parents, and community supporters to help provide supervision, instruction, and mentorship for the youth. Background checks and safety procedures will be maintained for all adults working directly with minors.
Another major goal will be to reduce the financial burden on families by seeking in-kind donations, fee waivers, sponsorships, and community partnerships. This support will help cover the cost of facility use, lights, equipment, uniforms, practice jerseys, and tournament-related expenses.
Year One Objectives
By the end of Year One, High Desert Redemption plans to:
• Provide consistent practices and training opportunities for youth athletes. • Increase player participation and expand opportunities for multiple age groups. • Build a stronger volunteer coaching staff and support team. • Establish partnerships with the City of Barstow, local leagues, schools, and community organizations.
• Provide a safe, structured, and positive environment for youth development. • Seek donations and sponsorships to help lower costs for families. • Promote sportsmanship, discipline, teamwork, and accountability among all players.
Year One Expected Outcomes
At the end of the first year, High Desert Redemption expects to have a more organized program structure, improved player development, stronger parent involvement, and a larger base of community support. The organization also expects youth participants to show growth in confidence, responsibility, teamwork, and athletic skills.
Year Two: Expansion, Community Impact, and Long-Term Development During the second year, High Desert Redemption will focus on expanding its programs, increasing community partnerships, and creating more opportunities for youth athletes to compete, learn, and grow.
Goals for Year Two
The main goal for Year Two is to expand services to reach more youth in Barstow and the surrounding High Desert area. High Desert Redemption will work to add additional teams, age groups, or training opportunities based on community interest and available resources.
The organization will also focus on developing leadership opportunities for older youth by encouraging them to help younger players, assist coaches, and participate in community service activities. This will help athletes grow not only as players, but also as leaders and positive role models.
High Desert Redemption will continue seeking funding, sponsorships, in-kind donations, and partnerships to make the program sustainable. The organization will also work toward creating a yearly calendar that includes practices, tournaments, fundraising events, community outreach, and youth development activities.
Year Two Objectives
By the end of Year Two, High Desert Redemption plans to:
Expand youth participation and serve more families in the Barstow area.
Create additional team or training opportunities for younger and older athletes.
Increase community service involvement among players and families. • Strengthen partnerships with local businesses, city programs, schools, and nonprofit organizations.
• Develop leadership and mentorship opportunities for youth athletes. • Improve access to equipment, uniforms, practice space, and safe facilities. • Build a sustainable fundraising and sponsorship plan. • Continue providing affordable or low-cost sports opportunities for families.
Year Two Expected Outcomes
At the end of the second year, High Desert Redemption expects to have a stronger and more sustainable youth program that positively impacts the Barstow community. The organization expects to serve more youth, provide better access to athletic opportunities, and continue helping young people develop confidence, discipline, teamwork, and pride in their community.
Over the next two years, High Desert Redemption will focus on building a stable, safe, and affordable youth sports program for the Barstow and High Desert community. With support from in-kind donations and fee waivers, the organization will be able to reduce costs, increase participation, and provide meaningful opportunities for youth to grow through sports, mentorship, and community involvement.
High Desert Redemption is committed to providing a safe and secure environment for all youth participants. All coaches and volunteers who work directly with minors are required to complete a background check before participating in any team activities, practices, games, or events.
Our coaches have completed background checks through Little League as part of the required volunteer screening process. These background checks help ensure that all adults working with youth meet the safety standards required to coach, mentor, and supervise children. future coaches and volunteers. Any new coach or volunteer must complete the required screening process before being allowed to work with youth participants. This process helps protect the children, families, and organization while maintaining a safe and positive program environment.
Evidence / Proof of Funds
High Desert Redemption is requesting in-kind support to help offset the cost of facility rental and lighting fees. Currently, the organization operates through limited funding sources, including parent contributions, fundraising efforts, donations, sponsorships, and volunteer support.
The requested fee waiver will help reduce the financial burden on the organization and the families we serve. Any funds collected by High Desert Redemption are used directly for youth program expenses, including uniforms, equipment, tournament fees, insurance, practice supplies, and other costs related to providing a safe and positive sports program for youth.
Estimated available funding sources include:
Funding Source Estimated Amount
Parent/Player Contributions Varies by season
Fundraising Efforts Varies by event
Community Donations/Sponsorships Varies by support received Volunteer Support/In-Kind Assistance Ongoing
Requested City Fee Waiver/In-Kind Support $3,640
High Desert Redemption is prepared to provide bank statements, donation records, sponsorship letters, receipts, or other financial documentation upon request to verify available funds and program-related expenses.
Department of the Treasury Date:
Internal Revenue Service 02/23/2028
Tax Exempt and Government Entities Employer 1D mumber:
IRS P.O. Box 2508 41-2832645
Person to contact:
Name: B. Felton
ID number: 0250706
Telephone: 877-829-6500
HIGH DESERT REDEMPTION Accounting period ending:
1121 PINE AVE December 31
BARSTOW, CA 92311-4925 Public charity status:
509(a)(2)
Form 990 / 990-EZ / 890-N roqutred:
Yes
Effective date of exemption:
June 2, 2025
Contribution deductibility:
Yes
Addendum apples:
No
DLN:
26053436005496
Dear Applicant:
We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You re also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. •
If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities.
Enter "422|-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements.
Sincerely,
shephere a. martes
Stephen A. Martin
Director, Exempt Organizations
Rulings and Agreements
Letter 947 (Rev. 2-2020)
Catalog Number 35152P