RESOLUTION NO. 5121-2023
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BARSTOW, CALIFORNIA AMENDING THE MANDATE OF
THE STREET AD HOC COMMITTEE
THE CITY COUNCIL OF THE CITY OF BARSTOW HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:
Section 1. The City Council of the City of Barstow, in order to facilitate the conduct of City business, established the Street Ad Hoc Committee on January 16, 2007, renewed its mandate on April 17, 2023 until further action by the City Council, and delegated to the committee certain responsibilities to review issues within its assigned subject area and to make recommendations to the full City Council concerning the resolution of such issues.
Section 2. The Street Ad Hoc Committee shall consist of two City Council members and three committee members selected by the City Council to advise the City Council with regard to certain matters. Technical support is also provided to the Street Ad Hoc Committee by staff members assigned by the City Manager. Specifically, the Council is asking that:
1. The Committee reviews policy issues related to street maintenance, repair, and replacement as referred by the City Council or the City Manager; and
2. The Committee review proposed capital improvement projects based on the Pavement Condition Index (PCI) and recommends prioritization of each given the financial constraints of the annual budget.
Section 3. Appointment and Reappointment Procedures. The City Council may elect to cause public notice of committee position vacancies and receive applications from interested residents on a city-wide basis. The three council members and the Mayor (as applicable) not serving on the Street Ad Hoc Committee shall nominate one eligible appointee at-large. Upon receipt of each nomination, a majority vote of the City Council will confirm the appointment.
Section 4. Term of Office. Committee members shall be appointed and/or reappointed for one or more terms that are coterminous with their appointing Council Member.
Section 5. Street Ad Hoc Committee Meetings. The Street Ad Hoc Committee will meet bi-monthly or when deemed necessary by staff to update capital improvement progress.
City Council Resolution No. 5121-2023 1
Section 5. Records of the Proceedings of the Street Ad Hoc Committee.
The Street Ad Hoc Committee may, at its discretion, maintain a record of Committee proceedings via tape recordings. Should the Committee elect to do this, such tape recordings shall be maintained by the City for a minimum of 30 days following the date of the Committee's meeting.
Section 7, Nature of Committee. The Street Ad Hoc Committee is ad hoc and advisory in nature. That is, the Committee shall not have the authority to act on behalf of the full City Council on those matters requiring City Council action. Rather, the Committee may present its recommendations on those issues requiring City Council action to the full City Council for consideration, debate, and action at a regular or special meeting of the City Council. The Committee's recommendations, if ever divided, shall come from the two appointed City Council Members, not the community members voting equally with the elected Council Members. Since the Street Ad Hoc Committee is a standing committee, it shall be subject to the Brown Act under Government Code Section 54950, et seq.
PASSED, APPROVED, AND ADOPTED this 15th day of May, 2023.
Paul Antiphy Couringy. Dr.B.A. Mayor
ATTEST:
yely
Andrea Flores, City Clerk
SEPT. 30, 1047
City Council Resolution No. 5121-2023
I, Andrea Flores, City Clerk of the City of Barstow and ex-officio Clerk of the City Council DO HEREBY CERTIFY UNDER PENALTY OF PERJURY that the foregoing is a true and correct copy of Resolution No. 5121-2023, was adopted by said City Counci at a regular meeting held on the 15th day of May 2023, by the following vote:
AYES: COUNCIL MEMBER KRUSE, HERNANDEZ, AND MAYOR PRO
TEM NOBLE.
NOES: NONE.
ABSTAIN: COUNCIL MEMBER ROSE.
ABSENT: MAYOR COURTNEY.
star
Andrea Flores, City Clerk
City Council Resolution No. 5121-2023
HE MI City of Barstow
California
BARSTOW
Agenda Item
5352
Adoption of Resolution of the City Council of the City of Barstow Amending the Mandate of the Street Ad Hoc Committee and Repealing Resolution No. 5120-2023 Information
Department: City Manager Department Sponsors:
Category: Resolution
Attachments
Printout
RESO XXXX-2023 Street Committee Mandate Amendment_redlined RESO XXXX-2023 Street Committee Mandate Amendment_clean copy RESO 5120-2023 Renewing Street Ad Hoc Committee
(Upload New Attachment)
Fiscal Impact
None.
Executive Summary
The Council is being asked to adopt Resolution XXXX-2023 amending the mandate of the Street Ad Hoc Committee and repealing Resolution No. 5120-2023.
Discussion
On January 16, 2007, the Council adopted Resolution 4330-2007 establishing the Street Ad Hoc Committee which had a sunset date of December 31, 2008. At the April 17, 2023 meeting, the Council renewed the Street Ad Hoc Committee's mandate for a period of five (5) years through April 17, 2028.
At the April 17, 2023 meeting, the Council requested that the appointment of three additional community members to the Street Ad Hoc Committee be brought back to the Council for discussion and approval.
Resolution XXXX-2023 amending the Street Ad Hoc Committee's mandate includes appointment and reappointment procedures of three committee members representing the districts of the Council Members who are currently not serving on the Street Ad Hoc Committee. The proposed resolution also seeks to establish a term of office for committee members which would be coterminous with their appointing Council Member.
The Council is being asked to adopt Resolution XXXX-2023 amending the Street Ad Hoc Committee's mandate, direct the City Clerk to advertise that applications for the Street Ad Hoc Committee are available, and establish a deadline of June 16, 2023 to submit applications.
Recommended Action
1. Adopt Resolution XXXX-2023 amending the mandate of the Street Ad Hoc Committee and repealing Resolution No. 5120-2023
2. Direct the City Clerk to advertise that applications for the Street Ad Hoc Committee are available, and establish a deadline of June 16, 2023 to submit applications.
'Attachments:
Exhibit A - Resolution XXXX-2023 Amending the Street Ad Hoc Committee - redlined copy Exhibit B - Resolution XXXX-2023 Amending the Street Ad Hoc Committee - clean copy Exhibit G - Resolution 5120-2023 Renewing the Street Ad Hoc Committee Meeting History
city la Draft
May 15, 2023 6:00 PM Video Regular Meeting
Council
COUNCILMEMBER ROSE recused from the meeting at ???? P.M.
CITY MANAGER WILLIE HOPKINS, JR.
- Presented the staff report as filed with the City Clerk.
COUNCILMEMBER HERNANDEZ
- Expressed concerns with appointments by district.
- Asked that committee member understand that they represent the best interest of the entire city and not just their district. - Requested not having a sunset date since issues with streets would likely not be resolved by the sunset date. - Also expressed concern with staff not tracking the sunset date.
CITY MANAGER WILLIE HOPKINS, JR.
- Stated that the City Clerk's Department would track sunset dates on all committees.
COUNCILMEMBER DYER KRUSE
- Discussed advantages of having a sunset date and re-evaluating the committee every five years. - Also agreed with appointing by district per MAYOR PRO TEM NOBLE's request at a prior meeting.