760
Item 8.
QTY PRODUCT DESCRIPTION CAMERA
LOCATION
UNIT
PRICE
TOTAL PRICE
3 RVC400E75 RVC400 with a 75 ft. M12 to Micro-Fit harness Ext.
Reverse
USD
189.00
USD 567.00
3 RVM2-SP Rear Vision 7 Inch LCD Monitor for use with DVR’s with 2x3 MicroFit camera ports. Includes splitter,
20’ camera harness, bracket, hardware kit and
sunshade. No < 60 sec delay due to DVR/NVR boot
up
Rearview Monitor
USD
253.00
USD 759.00
3 085-1002 ANT,White,1x1,Dual Band WiFi,1.8M,RP-SMA
Male
Wi-Fi Antenna
USD
130.00
USD 390.00
3 SRLN07NP SmartReach Lite,2.4/5GHz,ANT,No POE,-N
Wi-Fi Bridge and Antenna
USD
192.00
USD 576.00
3 FRGT-TH8-WG Freight,FedEx Ground,W,TH8 System
Freight
USD 37.00 USD 111.00
1 FRGT-SURCHARGE-L Freight,Shipping & Handling Surcharge Surcharge only charged once for the whole order.
USD
100.00
USD 100.00
3 INST-TRCAMSYS Installation TX/DX/TH/NX DVR with one analog camera/GPS and Signals
DVR + 1 Cam
USD
447.00
USD 1,341.00
12 INST-INTCAM Installation, CQ/CJ/CHQ/HD1Q/HD2Q/HD3Q/
HD3U/C3Q/C8 cameras
Interior Cams
USD 53.00 USD 636.00
6 INST-EXTCAM Installation, CA/CHW/HD1W/HD1S/HD3W/HD3S/ C3W/RVC400 cameras
Exterior Cams
USD 79.00 USD 474.00
3 INST-RVM Installation, Rear Vision Monitor
Rear View Cams
USD
132.00
USD 396.00
3 INST-SRLB Installation Smart Reach Wireless Bridge
Antenna Install
USD 81.00 USD 243.00
8 Cam System Total:USD 18,580.00
7 Cam System
QTY PRODUCT DESCRIPTION CAMERA
LOCATION
UNIT
PRICE
TOTAL PRICE
15 TH8H2T0 TH8 DVR, 8 HD Channels, 2 IP Channels, Audio, Security Front Cover with Lock Set, Mounting Plate,
Power Harness, 2TB Single HDD
DVR with 2TB of Storage
USD
1,968.00
USD 29,520.00
15 WT2E20S20G4 Wire bundle with adapter harness, RGY-Button and interconnect cable 20 ft., 5 signal inputs 20 ft., GPS
receiver magnetic mount 20 ft. for compatible DVR
Wire Bundle
USD
185.00
USD 2,775.00
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Item 8.
QTY PRODUCT DESCRIPTION CAMERA
LOCATION
UNIT
PRICE
TOTAL PRICE
15 HD3Q03A20 HD 1080P Camera, Dome, 2.8mm, internal, audio, IR TDN, 20' harness — to use with DH4C, TH6,
TH8, and NH16 DVRs
Windshield
<Road
USD
278.00
USD 4,170.00
15 HD3Q03A20 HD 1080P Camera, Dome, 2.8mm, internal, audio, IR TDN, 20' harness — to use with DH4C, TH6,
TH8, and NH16 DVRs
Driver <
Step
USD
278.00
USD 4,170.00
15 HD3Q03A50 HD 1080P Camera, Dome, 2.8mm, internal, audio, IR TDN, 50' harness — to use with DH4C, TH6,
TH8, and NH16 DVRs
Rear <
Forward
USD
304.00
USD 4,560.00
15 HD3Q03A20 HD 1080P Camera, Dome, 2.8mm, internal, audio, IR TDN, 20' harness — to use with DH4C, TH6,
TH8, and NH16 DVRs
Front <
Rear
USD
278.00
USD 4,170.00
15 RVC400E75 RVC400 with a 75 ft. M12 to Micro-Fit harness Ext.
Reverse
USD
189.00
USD 2,835.00
15 HD3W03EI50 HD Camera, Wedge, 2.8mm, external, IR TDN, 50' harness, to use with TH6 and TH8 DVRs
Ext. Curb
<Rear
USD
355.00
USD 5,325.00
15 HD3W03EI20 HD Camera, Wedge, 2.8mm, external, IR TDN, 20' harness, to use with TH6 and TH8 DVRs
Ext. Road
<Rear
USD
328.00
USD 4,920.00
15 RVM2-SP Rear Vision 7 Inch LCD Monitor for use with DVR’s with 2x3 MicroFit camera ports. Includes splitter,
20’ camera harness, bracket, hardware kit and
sunshade. No < 60 sec delay due to DVR/NVR boot
up
Rearview Monitor
USD
253.00
USD 3,795.00
15 SRLN07NP SmartReach Lite,2.4/5GHz,ANT,No POE,-N
Wi-Fi Bridge and Antenna
USD
192.00
USD 2,880.00
15 CHQ-MP4A30 CHQ mounting post, 4 inch, 30 degree angle Post for Windshield Camera
USD 51.00 USD 765.00
15 085-1002 ANT,White,1x1,Dual Band WiFi,1.8M,RP-SMA
Male
Wi-Fi Antenna
USD
130.00
USD 1,950.00
15 FRGT-TH8-WG Freight,FedEx Ground,W,TH8 System
Freight
USD 37.00 USD 555.00
15 INST-TRCAMSYS Installation TX/DX/TH/NX DVR with one analog camera/GPS and Signals
DVR + 1 Cam
USD
447.00
USD 6,705.00
45 INST-INTCAM Installation, CQ/CJ/CHQ/HD1Q/HD2Q/HD3Q/
HD3U/C3Q/C8 cameras
Interior Cams
USD 53.00 USD 2,385.00
30 INST-EXTCAM Installation, CA/CHW/HD1W/HD1S/HD3W/HD3S/ C3W/RVC400 cameras
Exterior Cams
USD 79.00 USD 2,370.00
15 INST-RVM Installation, Rear Vision Monitor
Rear View Cams
USD
132.00
USD 1,980.00
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Item 8.
QTY PRODUCT DESCRIPTION CAMERA
LOCATION
UNIT
PRICE
TOTAL PRICE
15 INST-SRLB Installation Smart Reach Wireless Bridge
Antenna Install
USD 81.00 USD 1,215.00
16 INST-SYSRMVL Removal of Existing System USD 43.00 USD 688.00 7 Cam System Total:USD 87,733.00
Total: USD 106,313.00
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Item 8.
All purchases must be confirmed with an authorized signature from the purchaser; company issued purchase orders should be provided for all purchases exceeding $10,000.00 (in addition to authorized proposal).
Any purchases that are exempt from sales taxes must be accompanied by a tax exemption and/or resellers certificate.
By signing this proposal (the “Proposal”) (or, if this Proposal is attached to, referenced in, or otherwise accompanies any other agreement, statement of work, purchase order, or other similar document, by or between the parties and/or their applicable affiliates (any of the foregoing, collectively, the “Accompanying Agreement”), then by signing such Accompanying Agreement), the Customer agrees to all terms and conditions set forth herein, including without limitation those set out in this Comments and Terms section, and to the Safe Fleet Video & Telematics Products and Services Standard Customer Terms & Conditions, currently available at safefleet.net/v-and-t-general-terms (as may be updated or amended by Safe Fleet from time to time in its discretion, the “Ts&Cs”), which are incorporated herein and will govern all products, services, and other matters set forth herein. Capitalized terms used but not defined herein shall have the meaning ascribed to them in the Ts&Cs.
Customer and Safe Fleet expressly agree that, notwithstanding anything to the contrary in the Accompanying Agreement, including any provision thereof relating to order of precedence, conflicts, or “battle of the forms,” in the event of any conflict, ambiguity, or inconsistency (any of the foregoing, a “Conflict”) between any term, provision, requirement, request, specification, or other provision (any of the foregoing, a “Provision”) of the Accompanying Agreement and any Provision of this Proposal (including, for clarity, the Ts&Cs), this Proposal shall prevail and control; Customer and Safe Fleet intend this Proposal to be, and this Proposal shall be deemed to be, an amendment to any Conflicting Provision of the Accompanying Agreement.
The warranties applicable to the products, services, and other matters set forth herein are available at https:// www.safefleet.net/product-and-service-warranties (the “Warranty Documentation”). Notwithstanding any other provision in this Agreement, the Warranty Documentation sets forth the sole warranties with respect to the products, services, and other matters set forth herein, and Safe Fleet hereby expressly disclaims all other representations and warranties, express or implied.
PO#\PO_Number_1\Date:\d1\
Name:\n1\Title:
Signature:\s1\
Comments:\C1_1\
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Item 8.
Seon Additional Comments & Terms:
Proposed installation prices are based on all vehicles being present and available, in a single location, at the time of scheduled installation. Any offsite installation work or the requirement to return to the site at a later date are subject to additional fees including labor and associated travel costs.
This quote is valid for up to 60 days. All sales are final. A restocking fee of 20% will apply for any product returns and/ or exchanges requested after initial shipment of the product. Note that product returns and/or exchanges will only be accepted for new, unused product that is within the original, unopened packaging.
The following additional terms and conditions apply to Customer’s use of the Smart Reach Cellular Router All-in-One (SRC-ROUTER-S-1), and/or Safe Fleet Stream Cellular DATA PLAN, but, in each case solely during the period (if any) for which Customer has purchased a Smart Reach Hotspot plan:
(1) All pricing for Hotspot Cellular Products assumes a three-year commitment by Customer. Typically, Safe Fleet requires payment in full for all hardware in advance. When Customer purchases a Smart Reach Hotspot plan, however, as an added benefit to Customer, Safe Fleet amortizes the cost of hardware over the three-year subscription period.
Therefore, in consideration of the foregoing, Customer acknowledges and agrees that, if Customer terminates its wireless subscription prior to the third anniversary thereof for any reason, Customer will, within 30 days of notice of termination, pay an early termination fee equal to the full cost of all hardware purchased by customer, less only the amortized portion thereof for which Safe Fleet has actually received payment as of the effective date of such termination (which amount Safe Fleet will communicate to Customer upon Customer’s request). Notwithstanding the foregoing, Customer may pay the full cost of the hardware in full in advance, in which case the three-year commitment and early termination fee will not apply.
(2) Unless otherwise provided in this Proposal, the Smart Reach Hotspot plan permits 60GB of data usage per year.
Customer may track data consumption using Safe Fleet data reports, and may purchase additional data if mutually agreed by the Parties in writing. Customer may contact Safe Fleet for current rates. If Customer uses 60 GB of data in a subscription year and has not purchased additional data, Customer may no longer use, and Safe Fleet may terminate, Customer’s connection. Annual data not used in the applicable year will be forfeited and will not be credited or rolled over to subsequent years.
The following additional terms and conditions apply to Customer’s use of the Smart Reach Cellular Modem (SRC- MODEM-S-1), Smart Reach Cellular Router All-in-One (SRC-ROUTER-S-1), and/or Safe Fleet Stream Cellular DATA PLAN, in each case except during such period (if any) that Customer has purchased, and is current on payment for, a Smart Reach Hotspot plan:
(1) Customer agrees that it will not (a) enable any WIFI hotspot that makes use of any Safe Fleet stream Cellular Data Plan, (b) allow passengers or any other third parties to use any Safe Fleet Stream Cellular Data Plan, or (c) use any Safe Fleet Stream Cellular Data Plan for any purpose other than to use the applicable Seon products (e.g., RV50-X and/or MP70 products, as applicable) for their intended purposes, as set forth in applicable Seon documentation.
(2) Without limiting the foregoing, Customer further acknowledges and agrees that Safe Fleet will have no obligation to provide support of any kind to enable, or otherwise relating in any way, to any wifi hotspot that makes use of any of the foregoing Cellular products and/or services.
(3) The Safe Fleet Stream Cellular DATA PLAN offers limited data per month and is intended for use solely for Live Stream video. Customer’s data limit is set forth above in this document. Data may be shared among vehicles in
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Item 8.
Customer’s fleet. Monthly data not used in the applicable month will be forfeited and will not be credited or roll over to subsequent months. Customer will pay an overage fee per gigabyte of data (prorated for any portion of a gigabyte) used in excess of the monthly limit, at Seon’s then-current, applicable pricing. Customer may request the latest overage fee price from Customer’s sales representative, by referencing Part Number: DATA-OVERAGE-1G-S.
Thank you for the opportunity to provide a Proposal for your mobile surveillance and fleet management needs. We trust this customized solution will help you meet your goals for passenger and driver safety and security.
Please feel free to contact me directly at 1.877.630.7366 if you have any questions or concerns. We look forward to partnering with you.
Best regards,
Rick Gougeon
Sales Manager - Transit West
1.877.630.7366 | [email protected]
766
Item 8.
Staff Report
TO: City Council
FROM: Doug Story, Assistant Director of Community Services DATE February 1, 2022
SUBJECT: Transit Capital Improvement Project Update
Electric Shuttles (T-01)
As part of the VW Mitigation Grant, two electric buses were purchased and delivered in October 2021. These buses have replaced two gas buses which have been sent to a dismantler for destruction. City staff is currently working on the final paperwork and inspection details with VW Mitigation Grant staff. These buses will be charged using the electric charging stations located in the public parking lot across the street from City Hall. The buses were recently delivered and are now being used for the City’s Dial-a- Ride program.
Budget: $540,000 Funding Source: RCTC and VW Mitigation Grant
Fleet Maintenance and Operations Facility (T-02)
In 2019, vacant property located at the corner of Veile Ave nue and Fourth Street was purchased by the City for construction of a CNG fuel station, vehicle maintenance facility, Public Works operations facility, and future expansion of the Wastewater Treatment Plant.
Budget: $1,220,277 Funding Source: RCTC
CNG Fueling Station (2019-0004)
City staff has been working with SoCal Gas on an agreement to design and build the CNG fuel station. City staff has also started discussion of a potential land lease arrangement with Waste Management for the construction of a CNG fuel station for its solid waste collections fleet. City staff is scheduled to meet with SoCal Gas in the next few weeks to continue conversations.
Budget: $2,839,057 Funding Source: RCTC and Carl Moyer Grant 767
Item 9.
Bus Stop Rehabilitation and Passenger Amenities (T-03)
This project has two locations identified for bus stop and passenger amenities rehabilitation. The construction at the Walmart location is complete. Final details of informational posters at the location are being designed in house with the Public Information Office. The second location identified for a bus stop rehabilitation is on California Avenue at the Beaumont Library. City staff is designing the construction details for future bid. The remaining funds in the budget will be used for the bus stop at the Beaumont Library.
Budget: $67,015 Funding Source: RCTC and LCTOP
Shop Building Maintenance (T-04)
This project is to maintain and upgrade the vehicle maintenance building. The first upgrade included internet cabling and the purchase of new computers to be able to more efficiently run maintenance software programs. The next upgrade being considered is the removal and replacement of a concrete slab to support the installation and use of new mobile lifts.
Budget: $25,856 Funding Source: RCTC
Brand and Logo Update (T-05)
A new Beaumont Transit logo has been designed and implemented as new bus wraps have been installed. Bus stop signs have been purchased and are being installed in phases throughout the City. Remaining funds will be reprogrammed to a new project which will include updating bus stops with new schedule holders, benches, and other amenities. This will be addressed during the Short Range Transit Plan (SRTP) process for FY2023 and then subsequently updated in the capital improvement project list.
Remaining Budget: $55,824 Funding Source: RCTC
Shop Tools (T-06)
Vehicle maintenance requires the occasional purchase of larger ticket item tools to assist with the maintenance of Beaumont’s fleet. Recent purchases include an impact wrench, jump starter, and wheel balancer.
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Item 9.
Budget: $10,954 Funding Source: RCTC
Vehicle Replacement (T-07)
City Council approved the purchase of two 32’ EZ Rider II buses on October 5, 2021.
This procurement is part of a purchasing cooperative administered by CalAct and the Morongo Basin Transit Authority (MBTA). Delivery of the buses is expected in late 2022.
Budget: $1,400,000 Funding Source: RCTC
Video Camera Purchase and Installation (T-08)
Beaumont Transit entered into a demonstration agreement with Mobile View Safe Fleet as a possible solution to resolving existing camera failures in April 2019. Clearly an industry leader of a viable and reliable solution, Mobile View cameras were installed on Transit’s three newest buses as part of the procurement process of the vehicles in 2020. City staff is presenting an item to City Council for the approval to procure and install Mobile View Safe Fleet camera systems on the remaining 18 transit vehicles.
Budget: $110,000 Funding Source: RCTC and LCTOP
Paratransit Software (T-09)
Paratransit scheduling software, TripMaster, was purchased in November 2021 and is currently in use. Transit uses this program to facilitate reservations for the City’s Dial-a- Ride program. This software allows City staff to have a cloud-based reservation process. The remaining funds from the completed project will be reallocated to another project during the SRTP process for FY2023 and will be subsequently updated in the capital improvement project (CIP).
Remaining Budget: $1,590 Funding Source: RCTC
Mobile Lifts (T-10)
The vehicle maintenance division requires automatic lifts that will facilitate large and small vehicles. Bus lifts are being explored by City staff to be installed at the current vehicle maintenance facility. Installation of the new lifts will require replacing and upgrading the slab. Once the slab has been prepared City staff will initiate the procurement process for the lifts.
769
Item 9.
Remaining Budget: $60,000 Funding Source: RCTC
Fiscal Impact:
The cost associated with preparing this staff report is $645.
Recommended Action:
Receive and file the Transit Capital Improvement update.
770
Item 9.
Staff Report
TO: City Council
FROM: Pedro Rico, Chief Building Official
DATE February 1, 2022
SUBJECT: Update of the Department of Building and Safety
Background and Analysis:
Building Permits
In the last four years, the Building and Safety Department has issued the following number of building permits:
2018: 2,704 permits,
2019: 2,229 permits,
2020: 1,555 permits, and
2021: 2,148 permits.
The permit totals shown for 2020 and 2021 do not include all of the residential solar photovoltaic (PV) permits that in prior years were issued separately for each tract home.
For example, the number of permits for 2021 would have an additional 437 PV permits for the new tract homes. In 2020, homebuilders were requested to submit their master plans for the required 2019 Code updates to include the design of PVs and to have the PV included in each permit issued for each home. Now, each building permit of a new home includes the additional fees of its PV system and includes in the description the size of its PV system. This request was made to streamline the plan review, permitting, and inspection process.
Plan Reviews
In prior years, 100% of all plan submittals were sent out to the plan check services consultants. Now, most of the plan review is done in-house. Plan check services consultants are only used when City staff will not be able to turn around permits within 10 business days.
771
Item 10.
2020 2021
Plan check services consultants 219 96
In-house 884 1,451
Inspections
To prevent the spread of the COVID-19 virus, most of the inspections in 2020 were conducted remotely through video conferencing with the use of smartphones or tablets.
Virtual inspections take longer than in-person inspections, but the inspectors were able to do 9,685 inspections in 2020 without any missed or rolled over for another day.
Since 2021, inspections have been conducted virtually in occupied spaces to continue preventing the spread of the virus. Most of the inspections are now in -person since most projects are new construction and outdoors in existing construction. In total 15,657 inspections were completed in 2021.
Streamlining the Process
The City has launched the initial phase of the Citizen Self Service (CSS) portal to accept building permit applications, submittals of electronic construction drawings, and to accept payments. Once the CSS portal is fully implemented with all of its features, the Department of Building and Safety will be able to process more permits in less time, while maintaining the safety standards. It will allow the public to request building inspections, accept all types of building permit applications, and notify applicants of plan check status, permit issuance status, and building inspections.
Residential PV systems are now common and consistent on new homes, and on existing homes. There were 396 PV plan checks in 2020 and 674 in 2021.
To streamline the plan review and permitting process of residential PV systems, City staff has recently implemented the use of SolarAPP+. The software runs compliance plan checks and processes building permit approvals. After the automated review and approval of the PV design, it automatically produces a certified inspection checklist that the inspectors use in the field. For now, the software is limited to residential PV, roof- only systems with the exclusion of battery energy storage systems and main panel upgrades.
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Item 10.
SolarAPP+ is provided to the City at no cost. The software was developed with grant funding from the Department of Energy (DOE) and in collaboration with the National Renewable Energy Laboratory (NREL), Underwriters Laboratory (UL), International Code Council (ICC), International Association of Electrical Inspectors (IAEI), National Fire Protection Association (NFPA), other associations, and different cities and counties.
SolarAPP+ will soon be able to review and approve designs and permits for residential PV systems combined with battery energy storage, main panel upgrades, reroof, electric vehicle charging stations, and roofing integrated PV products.
Code Update
The national model codes are updated every three years. The 2022 California Building Standards Code has been approved by California State Agencies and by the California Building Standards Commission (CBSC). These updates will be published and available on July 1, 2022. The City of Beaumont will be adopting updated codes by the end of 2022, to be effective January 1, 2023.
Fiscal Impact:
City staff estimates the cost to prepare this report to be $780.
Recommended Action:
Receive and file.
773
Item 10.
Staff Report
TO: City Council
FROM: Laurie Miller, Administrative Services Manager
DATE February 1, 2022
SUBJECT: City Hall Renovation Update
Background and Analysis:
City Hall (CF104)
The City Hall Renovation Project is in the design phase with SGH Architects (SGH). The conceptual floor plan for the east end of the building has been approved and is designed to increase the operational functionality. The new design will include a variety of offices, multiple cubicles, conference rooms, wellness room, and centrally located customer service. Plans are currently under review and the anticipated notice of bid requests for the project is April 2022, with an estimated award date of June 2022.
City Roofing (ISFB-01)
Site inspections conducted with SGH and a roofing manufacturer have been completed to determine the existing conditions of the roof and define the scope of work. Plans are now under review and the anticipated date to request bids is April 2022 with an estimated contract award date of June 2022.
City Hall Fire System Upgrades (ISFB-02)
SGH has engaged fire protection consultants and is currently working with the engineer to finalize design plans. These plans will be part of the bid package anticipated for April 2022 with an estimated award date of June 2022.
City Hall Bathrooms (ISFB-03)
Renovation of the bathrooms on the east end of the building is included in the design scope and will be part of the bid package anticipated for April 2022 with an estimated award date of June 2022.
City Hall HVAC (ISFB-04)
SGH is currently working with a mechanical engineer to finalize plans to be included in the bid package anticipated for April 2022 with an estimated award date of June 2022. 774
Item 11.
Window Replacement (ISFB-09)
Window replacement for Building B will be a stand-alone project with an anticipated date to request bids in March 2022 and estimated award date of May 2022.
Fiscal Impact:
The costs associated with preparing this staff report is $350.
Recommended Action:
Receive and file the Capital Improvement City Hall Update.
775
Item 11.
Staff Report
TO: City Council
FROM: Thaxton Van Belle, General Manager of Utilities
DATE February 1, 2022
SUBJECT: Collections System CIP Project Update
Background and Analysis:
During the FY2020 budget process, City Council appropriated funds in the five-year capital Improvement project list for a Wastewater Master Plan (WWMP), improvements to the lift station programmable logic controllers (PLCs) and communications systems, and inflow and infiltration management.
Wastewater Master Plan (WWMP)
A WWMP provides a capacity adequacy assessment of the City’s sewer collection system to meet the level of service required by existing customers and to accommodate future growth. The WWMP is a technical planning and budgetary document which establishes the infrastructure needs of the community over time and quantifies costs and financial requirements associated with those needs. City Council was presented with a draft document in a July 2020 workshop. The report has been finalized and is now ready for presentation to the City Council for consideration.
PLC Project
To date, PLC upgrades have been completed at the following lift stations: Four Seasons, Seneca Springs, Fairway Canyon, Lower Oak Valley, Mesa, Marshall Creek, Noble Creek, and Cooper’s Creek. The remaining lift station, Upper Oak Valley, is next in the queue. After all lift station PLCs are completed, new cellular-based communication systems will have been installed along with modern radios as a backup system.
776
Item 12.
Lift Station Service Areas
Marshall Creek PLC BEFORE Marshall Creek PLC AFTER
777
Item 12.
Inflow and Infiltration
Monitoring manhole covers are being deployed in the collection system that utilize ultrasonic technology to measure the liquid depth of the sewer and report the level via satellite to a computer or mobile device. For the initial rollout, eight locations were selected that represent the main gravity trunks which flow back to the plant in addition to areas previously identified as hotspots. To date, four of the eight covers have been installed, with the remaining four installations to resume upon completion of the PLC project. Furthermore, flow meter replacements at the lift stations are under consideration as part of the inflow and infiltration management.
Influent Flow Graph Demonstrating Inflow and Infiltration
778
Item 12.
Monitoring Manhole Cover Setup
Mesa Lift Station and Force Main RFP
The Mesa Lift Station functions as a regional lift station that conveys flows from five other lift stations. The previously referenced WWMP identified some immediate needs in the collections system, including deficiencies at the Mesa Lift Station. An RFP was issued in November 2021 for engineering services related to lift station improvements as well as the completion of a 16” force main parallel to the existing 12” line. Interviews with the top scoring respondents took place during the last week of January and a contract for design is anticipated to go before City Council on March 1, 2022.
Project Location and Proposed Alignment
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Item 12.
Future Items
Rate study collaboration with the Beaumont Finance Department and a GIS -based collections system maintenance tracking software.
Fiscal Impact:
The cost associated with the preparation of this staff report is estimated to be $400.
Recommended Action:
Receive and file the Collection System CIP Project Update.
780
Item 12.
Staff Report
TO: City Council
FROM: Thaxton Van Belle, General Manager of Utilities
DATE February 1, 2022
SUBJECT: First Amendment of an Agreement to Extend the Contract for Professional Services with Burrtec Waste Industries, Inc., to Provide Sludge Hauling Services for the Wastewater Treatment Plant
Background and Analysis:
The City issued a request for proposals (RFP) on January 28, 2019, to interested qualified firms to provide sludge hauling services for the City’s Wastewater Treatment Plant (WWTP). Burrtec Waste Industries, Inc. (Burrtec) was selected to provide sludge hauling services for the WWTP for a three-year contract with the option to extend for two additional one-year periods, paid at the rate of $56.60 per ton of sludge which escalates by 3% every July 1. This contract was executed on May 1, 2019 (Attachment A).
In March 2020 both parties entered into a letter agreement whereby Burrtec agreed to suspend the automatic 3% cost escalator until January 31, 2021 (Attachment B). This letter agreement delayed the implementation of the escalator due to the first wave of COVID-19 and the unknowns both parties faced.
The initial three-year contract period is coming to an end and City staff evaluated and explored the option of extending the current contract with Burrtec for sludge hauling services for the first of two possible one-year extensions under the original agreement.
Extension of a contract beyond the initial period is allowed with a four-fifths vote of the City Council per Beaumont Municipal Code Section 3.02.070. Burrtec provided a “Request for Extension Letter” (Attachment C), to extend the term of the agreement with the agreeance that the escalator shall remain the same. Burrtec has performed well, and City staff is recommending this extension.
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Item 13.
Fiscal Impact:
The fiscal impact for sludge hauling services for the WWTP is an increase of 3% from $60.08/ton to $61.88/ton beginning July 1, 2022, from account 700-4050-7068-0000.
The cost to prepare this report is estimated to be $1,200.
Recommended Action:
Approve the first amendment of an agreement to extend the existing contract for professional services with Burrtec Waste Industries, Inc., to provide sludge hauling services for the WWTP through April 30, 2023.
Attachments:
A. Original Agreement for Professional Services by Independent Contractor B. Letter of Agreement for Professional Services and Waiver of Rate Escalator Provision
C. Burrtec Waste Inc. Request for Extension Letter
D. First Amendment Agreement for Extension of Professional Services 782
Item 13.
RIV #4834-8125-9665 v1
AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR
THIS AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR (“Agreement”) is made and effective as of the 1st day of May, 2019, by and between the CITY OF BEAUMONT, a municipal corporation and general law city organized and existing under California law, (“CITY”) whose address is 550 E. 6th Street, Beaumont, California 92223 and Burrtec Waste Industries, Inc., a California corporation whose address is 9890 Cherry Avenue, Fontana, CA 92335 (“CONTRACTOR”).
RECITALS
This Agreement is entered into on the basis of the following facts, understandings and intentions of the parties to this Agreement:
A. CITY desires to engage CONTRACTOR to provide Non-Hazardous Sludge Hauling Services, as defined below, for the CITY owned and operated Wastewater Treatment Plant (“WWTP”); and
B. CONTRACTOR has made a proposal (“Proposal”) to the CITY to provide such professional services, which Proposal is attached hereto as Exhibit “A”; and
C. CONTRACTOR agrees to provide such services pursuant to, and in accordance with, the terms and conditions of this Agreement, and represents and warrants to CITY that CONTRACTOR possesses the necessary skills, licenses, certifications, qualifications, personnel and equipment to provide such services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and mutual covenants contained herein, CITY and CONTRACTOR agree as follows:
1. Term of Agreement. This Agreement is effective as of May 1, 2019 “Effective Date” and shall continue until terminated or extended as provided for herein. Notwithstanding anything in this Agreement to the contrary, this Agreement shall automatically terminate three (3) calendar years after the Effective Date without any further notice or action by either party, unless mutually agreed upon by CITY’s City Council and CONTRACTOR. The parties agree that CITY shall have the option, but not the obligation, to extend the term of this Agreement for two (2) additional extension periods of one (1) year each. CITY shall exercise its options to extend the initial or extended term by providing written notice to CONTRACTOR of the extension, which notice shall be deemed an effective amendment of the Agreement for that purpose.
2. Services to be Performed. CONTRACTOR agrees to provide Sludge Hauling Services for the Wastewater Treatment Plant (“Services”) which include to following:
• CONTRACTOR must collect, pick-up, haul, transport, dispose of and/or compost or use for other beneficial purposes all (100% of) the CITY’s Non-Hazardous sludge and biosolids processed at the WWTP.
• CONTRACTOR must dispose of and/or compost or use for other beneficial 783
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purposes all sludge and biosolids at the Salton City Landfill, a California Class 3, Non-Hazardous Solid Waste Landfill.
• CONTRACTOR must provide all of the equipment, equipment maintenance, staffing and scheduling necessary for the above.
• CONTRACTOR must provide or secure all necessary access to and unloading and processing of sludge and biosolids at the Salton City Landfill. • CONTRACTOR must ensure that sludge and biosolids collected, picked-up, hauled and transported by CONTRACTOR from CITY’s WWTP receiver first priority and guaranteed capacity for disposal and/or compost or use for other beneficial purposes the term of this Agreement.
• CONTRRACTOR must provide all other materials, equipment, labor, and appurtenances necessary to provide the above service.
• CONTRACTOR shall be responsible for obtaining, at its sole cost, for itself and any of its subcontractors, any licenses, permits or approvals required from any governmental entity to provide the above services.
• CONTRACTOR and its subcontractors must comply with all California and federal laws, rules, regulations, and orders applicable to the collecting, hauling, transporting, disposal and/or composting or other beneficial use of sludge and biosolids processed at the WWTP and disposed of, composted or use for other beneficial purposes at the Salton City Landfill, including but not limited to the terms and conditions of CITY’s NPDES permit.
• CONTRACTOR must provide one (1) staged trailer and one (1) spare yard truck for CITY to use at the WWTP.
All Services shall be performed in compliance with applicable California and federal, law, regulations and orders and in the manner and according to the timeframe set forth in the Agreement or by CITY’s designee.
CONTRACTOR designates Tracy A. Sweeney, Chief Operating Officer/Vice President as CONTRACTOR’S professional responsible for overseeing the Services provided by CONTRACTOR.
3. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR’s sole cost and expense, employ such competent and qualified independent associates, subcontractors and consultants as CONTRACTOR deems necessary to perform the Services; provided, however, that CONTRACTOR shall not subcontract any of the Services without the written consent of CITY.
4. Compensation.
4.01 CONTRACTOR shall be paid at the rate of $56.60 per ton of sludge or biosolid which shall adjust annually, each July 1st, by a flat 3% escalator. Notwithstanding anything in this Agreement to the contrary, total annual fees and charges paid by CITY to CONTRACTOR under this Agreement shall not exceed four hundred eighty-six thousand seven hundred sixty dollars ($486,760.00) per year of the Agreement, except in instances where the total tonnage of sludge or biosolids collected, picked-up, hauled, transported and disposed or composted from CITY’s WWTP by CONTRACTOR exceeds 8,600 tons, in 784
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which event CITY shall pay CONTRACTOR at a rate of $56.60 per ton for each ton in excess of 8,600.
4.02 CONTRACTOR shall not be compensated for any Services rendered nor reimbursed for any expenses incurred in excess of those authorized unless approved in advance by the CITY, in writing.
4.03 CONTRACTOR shall submit to CITY, on or before the fifteenth (15th) of each month, itemized invoices for the Services rendered in the previous month. The CITY shall not be obligated to pay any invoice that is submitted more than sixty (60) days after the due date of such invoice. CITY shall have the right to review and audit all invoices prior to or after payment to CONTRACTOR.
4.04 If the work is satisfactorily completed, CITY shall pay such invoice within thirty (30) days of its receipt. Should CITY dispute any portion of any invoice, CITY shall pay the undisputed portion within the time stated above, and at the same time advise CONTRACTOR in writing of the disputed portion.
5. Obligations of CONTRACTOR.
5.01 CONTRACTOR agrees to perform all Services in accordance with the terms and conditions of this Agreement and applicable California and federal laws, rules, regulations and orders. In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.
5.02 Except as otherwise agreed by the parties, CONTRACTOR will supply all personnel, materials and equipment required to perform the Services. CONTRACTOR shall provide its own offices, telephones, vehicles and computers and set its own work hours. CONTRACTOR will determine the method, details, and means of performing the Services under this Agreement.
5.03 CONTRACTOR shall keep CITY informed as to the progress of the Services by means of regular and frequent consultations. Additionally, when requested by CITY, CONTRACTOR shall prepare written status reports.
5.04 CONTRACTOR is responsible for paying, when due, all income and other taxes of CONTRACTOR, fees and withholding, including withholding state and federal taxes, social security, unemployment and worker’s compensation, incurred as a result of the compensation received by CONTRACTOR under this Agreement. CONTRACTOR agrees to indemnify, defend and hold harmless CITY for any claims, costs, losses, fees, penalties, interest, or damages suffered by CITY resulting from CONTRACTOR’s failure to comply with this provision.
5.05 In the event CONTRACTOR is required to prepare plans, drawings, specifications and/or estimates, the same shall be furnished in conformance with local, state and federal laws, rules and regulations.
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5.06 CONTRACTOR represents that it possesses all required licenses necessary or applicable to the performance of Services under this Agreement and the Proposal and shall obtain and keep in full force and effect all permits and approvals required to perform the Services herein. In the event CITY is required to obtain an approval or permit from another governmental entity, CONTRACTOR shall provide all necessary supporting documents to be filed with such entity.
5.07 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Verification information from CONTRACTOR’s employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that CONTRACTOR’s employees are eligible to work in the United States.
5.08 In the event that CONTRACTOR employs, contracts with, or otherwise utilizes any CalPers retirees in completing any of the Services performed hereunder, such instances shall be disclosed in advance to the CITY and shall be subject to the CITY’s advance written approval.
5.09 Drug-free Workplace Certification. By signing this Agreement, the CONTRACTOR hereby certifies under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug- free workplace.
5.10 CONTRACTOR shall comply with all applicable local, state and federal laws, rules, regulations, entitlements and/or permits applicable to, or governing the Services authorized hereunder.
6. CONTRACTOR hereby agrees to be solely responsible for the health and safety of its employees and agents in performing the Services under this Agreement and shall comply with all laws applicable to worker safety including but not limited to Cal- OSHA. Therefore, throughout the duration of this Agreement, CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below. If existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.
CONTRACTOR shall provide the following types and amounts of insurance:
6.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate; CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured’s CITY, its officials, employees and agents. CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6.
6.02 Business Auto Coverage in an amount no less than $1 million per accident.
If CONTRACTOR or CONTRACTOR’s employees will use personal autos in performance of the Services hereunder, CONTRACTOR shall provide evidence of 786
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personal auto liability coverage for each such person.
6.03 Workers’ Compensation coverage for any of CONTRACTOR’s employees that will be providing any Services hereunder. CONTRACTOR will have a state-approved policy form providing statutory benefits as required by California law. The provisions of any workers’ compensation will not limit the obligations of CONTRACTOR under this Agreement. CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to CITY, its employees, officials and agents.
6.04 Optional Insurance Coverage. Choose and check one: Required _ _ /Not Required _X__; Errors and omissions insurance in a minimum amount of $2 million per occurrence to cover any negligent acts or omissions committed by CONTRACTOR, its employees and/or agents in the performance of any Services for CITY.
7. General Conditions pertaining to Insurance Coverage
7.01 No liability insurance coverage provided shall prohibit CONTRACTOR from waiving the right of subrogation prior to a loss. CONTRACTOR waives all rights of subrogation against CITY regardless of the applicability of insurance proceeds and shall require all contractors and subcontractors to do likewise.
7.02. Prior to beginning the Services under this Agreement, CONTRACTOR shall furnish CITY with certificates of insurance, endorsements, and upon request, complete copies of all policies, including complete copies of all endorsements. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.
7.03. All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of “A:VII”). The insurer(s) shall be admitted and licensed to do business in California. The certificates of insurance hereunder shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.
7.04 Self-insurance does not comply with these insurance specifications.
CONTRACTOR acknowledges and agrees that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non- contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.
7.05 All coverage types and limits required are subject to approval, modification and additional requirements by CITY, as the need arises. CONTRACTOR shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect CITY’s protection without CITY’s prior written consent.
7.06 CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against CONTRACTOR or arising out of the Services performed under this Agreement. CITY assumes no obligation or liability by such notice, but has the right (but 787
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not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
8. Indemnification.
8.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any liability. loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either.
Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY.
CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, actual attorneys’ fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this Agreement. CONTRACTOR’s obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR’s agents and/or employees) is alleged to be an employee of CITY. All obligations under this provision are to be paid by CONTRACTOR as they are incurred by CITY.
b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable errors and omissions t of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.
c. Hazardous Substance Indemnity. City shall provide to CONTRACTOR quarterly chemical analytical reports prepared by a State of California Certified Laboratory, which at a minimum include shall CAM17 Metals analysis for TTLC and STLC when appropriate, verifying the sludge is non- hazardous. CONTRACTOR agrees to indemnity, defend (with counsel reasonably acceptable to CITY) protect and hold harmless CITY, its employees, agents, and officials, from and against any and all liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys’ fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of 788
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or in any way attributable actually, allegedly or impliedly, in whole or in part to any repair, cleanup, removal action or response action undertaken pursuant to the Comprehensive Environmental Response, Compensation and Liability Act of 1980 42 USC Sections 9601 et seq., (“CERCLA”), applicable provisions of the California Health & Safety Code or other similar federal, state, or local law or regulation, with respect to sludge or biosolids collected, picked-up, hauled, transported, disposed, or composted from CITY’s WWTD by CONTRACTOR.
The foregoing indemnity is intended to operate as an agreement pursuant to Section 107(e) of CERCLA and Section 25364 of the California Health & Safety Code to defend, protect and hold harmless and indemnify CITY and its employees, agents and officials from all forms of liability under CERCLA, the Health & Safety Code or other similar federal, state or local law or regulation regarding same.
9. Additional Services, Changes and Deletions.
9.01 In the event CONTRACTOR performs additional or different services than those described herein without the prior written approval of the City Manager and/or City Council of CITY, CONTRACTOR shall not be compensated for such services.
CONTRACTOR expressly waives any right to be compensated for services and materials not covered by the scope of this Agreement or authorized by the CITY in writing.
9.02 CONTRACTOR shall promptly advise the City Manager and Finance Director of CITY as soon as reasonably practicable upon gaining knowledge of a condition, event or accumulation of events which may affect the scope and/or cost of Services. All proposed changes, modifications, deletions and/or requests for additional services shall be reduced to writing for review and approval by the CITY and/or City Council.
10. Termination of Agreement.
10.01 Notwithstanding any other provision of this Agreement, CITY, at its sole option, may terminate this Agreement with or without cause, or for no cause, at any time by giving twenty (20) days’ written notice to CONTRACTOR.
10.02 In the event of termination, the payment of monies due CONTRACTOR for undisputed Services performed prior to the effective date of such termination shall be paid within thirty (30) business days after receipt of an invoice as provided in this Agreement.
Immediately upon termination, CONTRACTOR agrees to promptly provide and deliver to CITY all original documents, reports, studies, plans, specifications and the like which are in the possession or control of CONTRACTOR and pertain to CITY.
11. Status of CONTRACTOR.
11.01 CONTRACTOR shall perform the Services in CONTRACTOR’s own way as an independent contractor, and in pursuit of CONTRACTOR’s independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY’s City Manager as provided for in this Agreement.
11.02 CONTRACTOR agrees that it is not entitled to the rights and benefits 789
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afforded to CITY’s employees, including disability or unemployment insurance, workers’ compensation, retirement, CalPers, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers’ compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.
11.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.
12. Ownership of Documents; Audit.
12.01 All draft and final reports, plans, drawings, studies, maps, photographs, specifications, data, notes, manuals, warranties and all other documents of any kind or nature prepared, developed or obtained by CONTRACTOR in connection with the performance of Services performed for the CITY shall become the sole property of CITY, and CONTRACTOR shall promptly deliver all such materials to CITY upon request. At the CITY’s reasonable discretion, CONTRACTOR may be permitted to retain original documents, and furnish reproductions to CITY upon request, at no cost to CITY.
12.02 Subject to applicable federal and state laws, rules and regulations, CITY shall hold all intellectual property rights to any materials developed pursuant to this Agreement. CONTRACTOR shall not such use data or documents for purposes other than the performance of this Agreement, nor shall CONTRACTOR release, reproduce, distribute, publish, adapt for future use or any other purposes, or otherwise use, any data or other materials first produced in the performance of this Agreement, nor authorize others to do so, without the prior written consent of CITY.
12.03 CONTRACTOR shall retain and maintain, for a period not less than four years following termination of this Agreement, all time records, accounting records and vouchers and all other records with respect to all matters concerning Services performed, compensation paid and expenses reimbursed. At any time during normal business hours and as often as CITY may deem necessary, CONTRACTOR shall make available to CITY’s agents for examination all of such records and shall permit CITY’s agents to audit, examine and reproduce such records.
13. Miscellaneous Provisions.
13.01 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any 790
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manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties.
13.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.
13.03 CONTRACTOR shall timely file FPPC Form 700 Conflict of Interest Statements with CITY if required by California law and/or the CITY’s conflict of interest policy.
13.04 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees and costs, in addition to any other relief to which that party may be entitled.
13.05 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.
13.06 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.
CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.
13.07 CONTRACTOR has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq. of the Government Code relating to conflicts of interest of public officers and employees. CONTRACTOR agrees that they are unaware of any financial or economic interest of any public officer or employee of the CITY relating to this Agreement. It is further understood and agreed that if such a financial interest does exist at the inception of this Agreement, the CITY may immediately terminate this Agreement by giving notice thereof. CONTRACTOR shall comply with the requirements of Government Code section 87100 et seq. and section 1090 in the performance of and during the term of this Agreement.
13.08 Improper Consideration. CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall 791
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immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR.
IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above-written.
CITY:
CITY OF BEAUMONT
By: ________________________________
Julio Martinez, Mayor
CONTRACTOR:
________________________________
By: ______________________________
Print Name: _______________________
Title: _____________________________
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EXHIBIT “A”
PROPOSAL
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IRV #4827-3212-2559 v1
RE: Amendment of Agreement for Professional Services and Waiver of Rate Escalator Provision
Burrtec Waste Industries, Inc.,
On or about May 1, 2019, the City of Beaumont (“City”) and Burrtec Waste Industries, Inc. (“Burrtec”) (individually or collectively the “Party” or “Parties”), entered into an Agreement for Professional Services by Independent Contractor (“Agreement”) for Non-Hazardous Sludge Hauling Services. Under Section 4 of the Agreement, the rate per ton of sludge hauled to be paid to Burrtec is to be adjusted annually, each July 1st, by a flat 3% escalator. However, the City and Burrtec agree, by this Letter Agreement, to suspend the 3% escalation and amend the Agreement.
In March 2020, the President of the United States declared a National Emergency due to the COVID-19 pandemic. Similarly, state and local emergencies were proclaimed by the Governor of California and the legislative bodies of Riverside County and the City. As a result of the pandemic, the declaration of state and local emergency, and the “stay at home” orders issued by state and local governments across California and the country, oil and fuel prices have been significantly impacted. The Parties agree that the automatic 3% increase called for under the Agreement is not warranted at this time, and that the increase shall not take effect on July 1, 2020, as provided for under the Agreement. The Parties agree that the rates in effect as of the date of this Letter Agreement shall remain in place and unchanged until January 31, 2021. By or before January 2, 2021, the Parties will begin to meet and confer in an effort to come to a mutual agreement regarding the reinstatement of the rate escalator or an amendment to the rate escalator provision set forth in the Agreement. In the event the Parties are unable to come to a mutual agreement by or before January 31, 2021, after negotiating in good faith in accordance with this Letter Agreement, either Party may terminate the Agreement effective 20 days after providing written notice to the other Party. During that 20 day period, the last rate agreed upon by the Parties shall remain in effect.
By executing this Letter Agreement below, Burrtec agrees that this Letter Agreement accurately represents the understanding and agreement of the Parties. Burrtec agrees to and expressly waives the rate escalator provision of Section 4 of the Agreement in accordance with the agreed terms set forth in this Letter Agreement. Further, in accordance with Section 13.01 of the Agreement, the parties agree to modify the Agreement to permit either Party to terminate the Agreement in accordance with terms set forth in this Letter Agreement.
The Parties agree that all other terms and provision of the Agreement shall remain in full force and effect.
CITY OF BEAUMONT
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IRV #4827-3212-2559 v1
___________________________
Todd Parton, City Manager
By executing this Letter Agreement, Burrtec agrees to the terms and provisions set forth herein.
The individual executing this Letter Agreement warrants and represents that they have the authority to execute this Letter Agreement and bind Burrtec to the terms and provisions set forth herein.
BURRTEC WASTE INDUSTRIES, INC.
___________________________
By:
Title:
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Burrtec Landfill Division
Contractor’s License #791805
9400 Cherry Avenue, Building C ● Fontana, California 92335 ● 909-743-6319 ● Fax 909-714-1776
Ms. Sunshine Sanchez December 2, 2021
Management Analyst
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223
Re: BioSolids Management
Dear Ms. Sanchez:
As a follow up to our conversation last week, Burrtec Waste Industries, Inc., is pleased to provide this letter confirming our desire to extend the Agreement for Professional Services, to provide Non-Hazardous Sludge Hauling Services, dated May 1st, 2019 for the first of two potential one-year extensions.
As discussed, we agree to extending the existing Terms of the Agreement as follows:
• The Effective Date of the original Agreement shall remain May 1, 2019. • The termination date of the first extension period shall be April 30, 2023. • All other components of the Agreement including those outlined in Paragraph 2 - Services to be Performed, and Paragraph 4 – Compensation, shall remain the same.
If our terms for extension are agreeable to you, please provide written notice of the City’s intent to exercise its option to extend the term of the contract as provided for in Paragraph 1 of the Agreement for Professional Services, dated May 1st, 2019.
We continue to appreciate the opportunity to serve the City of Beaumont.
Please call if you have any questions.
Sincerely,
David S Brischke
David S Brischke, P.E.
Regional General Manager
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FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES BY
INDEPENDENT CONTRACTOR (BURRTEC)
THIS FIRST AMENDMENT TO AGREEMENT OF SERVICES BY INDEPENDENT CONTRACTOR (“Amendment”) is made and effective as of the 1st day of May 2022, by and between the CITY OF BEAUMONT (“City”), a general law city, and Burrtec Waste Industries, Inc., a California Corporation (“Contractor”) in consideration of the mutual promises and purpose contained herein, the parties agree as follow:
RECITALS
This Amendment is made with respect to the following facts and purpose that the parties agree are true and correct:
A. On May 1, 2019, the City and Contractor entered into that certain agreement entitled “Agreement for Professional Services by Independent Contractor” (“Agreement”) for non-hazardous sludge hauling services.
B. In June 2020, the parties entered into a letter agreement, whereby Contractor agreed to suspend the automatic three percent (3%) escalator in costs under the agreement until January 31, 2021.
C. Contractor has provided a Letter of Extension dated December 2, 2021, a copy of which is attached hereto as Exhibit “A” and incorporate herein by this reference, to extend the term of the Agreement and to include Services to be Performed and Compensation to remain the same.
AMENDMENT
The Agreement is hereby amended as follows:
Section 1. Term of Agreement. In accordance with Section 1 of the Agreement, the parties agree to extend the term of the Agreement by one (1) year. Notwithstanding anything in this Agreement to the contrary, this Agreement shall automatically terminate April 30, 2023, unless earlier terminated by the parties in accordance with the Agreement, or extended by the parties with the approval of the City Council of the City.
Section 2. Incorporation of Recitals; All Other Terms to Remain the Same. The recitals to this Amendment are deemed incorporated herein by this reference. All other terms of the Agreement not expressly amended by this Amendment shall remain in full force and effect. In the event of a conflict between the Agreement and this Amendment, this Amendment shall control. [Signatures on following page]
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SIGNATURE PAGE TO FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL
SERVICES BY INDEPENDENT CONTRACTOR (BURRTEC)
CITY:
CITY OF BEAUMONT
By: ________________________________
Lloyd White, Mayor
CONTRACTOR:
BURRTEC WASTE INDUSTRIES, INC., a
California corporation
By: ______________________________
Print Name: _______________________
Title: _____________________________
ATTEST:
By: ________________________
Nicole Wheelwright, Deputy City Clerk
APPROVED AS TO FORM:
By: ___________________________
John O. Pinkney, City Attorney
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Staff Report
TO: City Council
FROM: Lloyd White, Mayor
DATE February 1, 2022
SUBJECT: Authorize Preliminary Discussions with the Beaumont – Cherry Valley Recreation & Park Improvement Corporation (Corporation) on a Collaborative Effort to Develop a Park Facility on 123 Acres on the North Side of Cherry Valley Boulevard and Formerly Known as the Danny Thomas Ranch
Background and Analysis:
On January 12, 2022, the Beaumont – Cherry Valley Recreation & Park Improvement Corporation (Corporation) sent a letter to the City of Beaumont (City) announcing its plans to develop a park on 123 acres of land donated to the Corporation (Attachment A). Said property is located on the north side of Cherry Valley Boulevard, approximately 1 mile east of IH-10, and has been formerly known as the Danny Thomas Ranch (DTR).
Corporation planning for the DTR site is in the early stages. They are now working to identify and prioritize potential improvements and programming for the future park. In its letter, the Corporation states that it might prove beneficial to engage with the City of Beaumont to explore possibilities that would maximize this resource to meet the objectives of both agencies.
Since planning for this project is still early in the process it is not possible to know with specificity how Beaumont might effectively contribute to the Corporation’s efforts.
Discussions are required to identify the needs of each agency and to determine how this project might be able to address those needs. An ad-hoc two-by-two committee is recommended to establish a needs analysis and to engage in detailed discussions to determine how Beaumont might effectively partner with the Corporation.
A draft memorandum of understanding (MOU) will be brought back to City Council for review at its February 15, 2022, meeting. Should the City Council ultimately partner with the Corporation, it is important to keep in mind that the Corporation will be the lead 799
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agency and will own and manage the facility. It is equally important to keep in mind that if, and only when, the City and the Corporation agree to collaborate on the project that it must be annexed into the City.
Fiscal Impact:
City staff estimates it cost approximately $340 to prepare this report.
Recommended Action:
It is recommended that the City Council:
1. Agree to begin preliminary discussions with the Beaumont – Cherry Valley Recreation and Park Improvement Corporation (Corporation) to explore how a future park facility at the Danny Thomas Ranch (DTR) site might mutually benefit both agencies,
2. Appoint two City Council members to a 2 by 2 committee to meet with representatives of the Corporation, and
3. Provide a report to the City Council when the City/District discussions have yielded tangible results.
Attachments:
A. Beaumont – Cherry Valley Recreation & Park Improvement Corporation – January 12, 2022
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Item 14.
Staff Report
TO: City Council
FROM: Kari Mendoza, Administrative Services Director
DATE February 1, 2022
SUBJECT: Authorize Fifth Amendment to the City Manager Employment Agreement
Background and Analysis:
The City Council and City Manager engage in labor negotiations on an annual basis as it relates to the anniversary of the hire date with the City, October 31, 2016. The result of those negotiations is reflected in the attached f ifth amendment to the City Manager employment agreement. Changes include an additional four hundred and fifty dollars per month into a deferred contribution account and the ability to convert up to 100 hours of vacation and or sick hours to cash, an increase of 20 hours.
Fiscal Impact:
Total impact to the reminder of the FY2023 budget is approximately $2,250. City staff estimates the cost to prepare this report to be $95.
Recommended Action:
Authorize the Mayor to execute the Fifth Amendment to the City Manager Employment Agreement.
Attachments:
A. Fifth Amendment to the City Manager Employment Agreement. 802
Item 15.
FIFTH AMENDMENT
TO
CITY MANAGER EMPLOYMENT AGREEMENT
This Fifth Amendment to the CITY MANAGER EMPLOYMENT AGREEMENT (“Employment Agreement”) is made and entered into on February 1, 2022, by and between the City of Beaumont (“City”) and City Manager Todd Parton (“Employee”).
WHEREAS, the parties entered into the Employment Agreement on October 31, 2016; and WHEREAS, the parties entered into a First Amendment to the Employment Agreement on November 7, 2017; and
WHEREAS, the parties entered into a Second Amendment to the Employment Agreement on January 15, 2019; and
WHEREAS, the parties entered into a Third Amendment to the Employment Agreement on November 5, 2019; and
WHEREAS, the parties entered into a Fourth Amendment to the Employment Agreement on October 6, 2020; and
WHEREAS, the Employment Agreement provides that the Employee will be evaluated annually; and
WHEREAS, the parties wish to amend the terms of the Employment Agreement and First, Second, Third, and Fourth Amendments as set forth herein.
NOW, THEREFORE, it is mutually agreed as follows:
A. The above recitals are incorporated herein by this reference.
B. Effective February 1, 2022, the monthly individual 457(b) deferred compensation account contribution provided for in Section 5.2 of the Employment Agreement shall be increased from $1,800.00 to $2,250.00.
C. Section 4.2 of the Employment Agreement shall be amended to read as follows:
4.2 Vacation Employee shall accrue twenty (20) days of vacation per year.
Employee may convert a maximum of one hundred (100) hours of accrued vacation and or sick time to cash during the year 2022 and each year thereafter during which this Employment Agreement is in effect.
Other than as amended above, all other terms of the Employment Agreement and Amendments thereto shall remain unchanged and in full force and effect. 803
Item 15.
IN WITNESS WHEREOF, the parties have executed this Fifth Amendment to City Manager Employment Agreement as of the date and year first written above. “CITY” “EMPLOYEE”
CITY OF BEAUMONT TODD PARTON
By: By:
Lloyd White, Mayor Todd Parton, City Manager
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
John O. Pinkney, City Attorney
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Item 15.
#ACITYELEVATED
DEPARTMENT PROJECTS
SCHEDULE UPDATES
December 2021
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Item 16.
CITY CLERK
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Item 16.
CITY CLERK’S OFFICE
PROJECT SCHEDULE
December 2021
• Records Indexing
o Records Indexing – IN PROGRESS
o Laserfiche user-friendly clean up – IN PROGRESS
o Electronic Scanning of all Permanent Records - UPCOMING
• Public Records Requests for the Month of December
Public Records Requests for the Month
Requestor No. of
Requests
Date
Received
Response
Date
Response
Update
Status Staff Time
Allocated
L. Emerick 1 Dec 1, 2021 Dec 2, 2021 Complete .50 hr
C. Collins 1 Dec 2, 2021 Dec 2, 2021 Complete 1. hr
S. Ponec 1 Dec 7, 2021 Dec 22, 2021 Complete .50 hr
S. Sparks 1 Dec 9, 2021 Dec 9, 2021 Complete .50 hr
B. Mallavarapu 1 Dec 13, 2021 Dec 14, 2021 Complete 2 hrs F. Trinidad 1 Dec 28, 2021 Jan 11, 2022 Complete .50 hr D. Steele 1 Dec 30, 2021 Jan 12, 2022 Complete .50 hr Extended Time Required Public Records Requests
Requestor No. of
Requests
Requested
Documents
Date
Received
Response
Update
Status Staff Time
Allocated
Costs
Associated
Monthly Totals
No. of Requests No. of Completed Requests Staff Time
Allocated
7 7 5.5 hrs
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Item 16.
COMMUNITY SERVICES_TRANSIT
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Item 16.
COMMUNITY SERVICES-TRANSIT
December 2021
Recreation
Upcoming Events
o Veteran’s Day Parade – Nov. 11th /Beaumont Ave. to City Hall- Complete o Senior Thanksgiving Outreach – November 25th- Complete o 80 meals were made and delivered to senior/disabled home bound o Letters to Santa- 416 letters received and we sent out the same amount. o Holiday Light Parade – Dec 11th- 25 entries, pictures with Santa & Mrs. Claus after the parade. Hot cocoa and cookies for everyone. It was cold but very well attended.
o Veterans Expo – February/March 2022
o FSA Senior Lunch Indoor eating and/or Grab and Go
o Hot meals now being served to seniors every Thursday – can take weekly frozen meals home as well
o Mini Kickers Soccer Classes– Starting in February 2022
Ongoing Programs (In-person) – Chatigny Recreation Center o Chair Yoga – CRC - every Tuesday & Thursday
o Fit After 50 - CRC - Mon, Wed & Fridays
o BINGO – CRC - Fridays 10:30am-11:30am
o Senior Aerobics – Mon, Wed & Fridays – 9am
o Cookie decorating class – 1-2 classes a month
o Pickleball: Mon, 11am-1pm & Tues, 8am-10am
o Open Basketball: Mon, 1:30pm-3:30pm & Wed, 1:30pm-3:30pm o Parent and Me Ballet – October, Mondays - 4:30pm-5:15pm o Introductory to Ballet – October, Mondays – 5:15pm-6pm o Zumba – class schedule pending – Mon, Wed & Friday: 8:30am-9:15am
Parks
Nicklaus Park
o Gates at dog park scheduled to be replaced – In-Progress
Mt. View Park (Sundance)
o Additional trimming and preparation for Sundance Winter Festival
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Item 16.
Stewart Park
o City Council directed staff to create RFP for Landscape Architect Services to design and develop plans for Stewart park renovation.
o Removed the Eucalyptus Trees at south side of Stewart Park o Began grading for temporary parking at site of old pool building, irrigation and sod to follow.
o Reopened Park to public
Sports Park
o Walking path lighting repair ; Convert 40 HPS Lights to LED- In Progress o Men’s restrooms sink plumbing repair- Complete
DeForge Park
o CDF vegetation removal in channel- On hold pending CDF return o Solid waste receptacles – scheduled for replacement of lids-In Progress
Shadow Creek Park
o Irrigation – major water lines repaired-In Progress
o Main line at park to be repaired
o 2 backflows need replacement- scheduled
Fallen Heroes Park
o Trimmed all bushes and trees around perimeter of park and walking path
Grounds Maintenance
Rights-of-Way
o Graffiti Removal – Four (4) locations
o Cherry Channel (south) walking path irrigation replacement – 95% completed o Valve replacements
o Prep new drip line in anticipation of new landscape install-On Hold – new plants to be installed in March 2022.
Open Space and City Owned Lots
o Weed Abatement Program
o Coordinating with CDF – Seneca Springs open space – on hold pending return of CDF
o Marshall Creek – Pending
o Brookside and Fairway Dr – 75% Complete
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Item 16.
Building Maintenance
Fire Station 66
o Electrical Engineer hired to review plans and determine appropriate design- walk through completed, report and recommendation submitted to staff for review. Walk through completed and report to be sent to staff about recommendations for replacement and upgrade of electrical infrastructure. o Plumbing repairs to restrooms
City Hall
o Paint and Stucco at City Hall - Complete
o Paint Bldgs B & D – Complete
o Awning replacement on Bldg D-In Progress
o Landscape Replacement to begin February 2022
Police Department
o Enhance lighting in parking lot – In-Progress
o Obtaining quotes for minor roof repair to modular building o Electrical and Generator Upgrades – In Progress
Chatigny Recreation Center
o New drywall in elevator mechanical room after water leak –Completed o Flag box installation - Scheduled
Transit
Operations
o EV Charging Station use:
o December: 78 unique drivers, charging for 257 sessions o December 4th- Stuff the Bus at Walmart
o More than 2,100 pounds of food collected.
o Smog inspections required this year have been completed and report has been submitted to BAR
o New bus driver accepted position- start date is January 18th o Participated in TDA Triannual audit with RCTC staff for fiscal years 2019- 2021
Capital Improvement Plan Projects
Stewart Park Project – 3.95M
o City Council directed staff to pursue an RFP for contracting services that will include Landscape Architect and all required subcontract consultants to provide complete plan and cost estimate for completion of park. o RFP In Progress and to be published December/January
Rangel Park Ballfield Lights, Electrical and Playground - $500,000 811
Item 16.
o Splash Park – cost analysis under way to see possibility of removing splash pad due to space confinements and cost savings.
o Landscape Architect retained for pre-construction plans o Initial design of ballfield and park received and in review
Playground Shade Covers Phase I - $250,000
o Update from City Council to pursue fabric shad sails. RFP for multiple parks and playgrounds underway.
Compressed Natural Gas Fueling Station
o So Cal Gas meeting to discuss tariff agreement – ongoing o Application for new gas service - Completed
o Presentation to Council coming soon
Grants
o Carl Moyer Program – SCAQMD - $600,000
o Application approved at January 15th meeting
o Additional funds to be used for CNG station
o Prop 68 Per Capita Grant - $192,000
o Approved by City Council to apply for funding to improve Three Rings Ranch Park
o Design drawings received and will be presented to residents for review and input
o Application submitted
o Circle 4 Tree Planting Grant
o CaUFC (California Urban Forest Council) will provide the City approximately 70-100 15-gallon trees which will include stock and labor to ensure proper installation by volunteers and WCA, Inc (West Coast Arborist).
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Item 16.
COMMUNITY DEVELOPMENT
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Item 16.
COMMUNITY DEVELOPMENT
UPDATE
Ending December 2021
• Housing Element Update
o AFFH and Draft HEU being prepared for resubmittal to State HCD for final review
o Objective Design Standards are being prepared
o Safety Element Update was approved by CalFire and is on the HEU website
• Ordinance Updates
o Accessory Dwelling Unit Ordinance will follow the Housing Element Update to comply with State law
o Food Truck standards being prepared to present to Council o Design Guidelines/Standards being prepare for presentation to Council
• MSHCP – Western Riverside County Multiple Species Habitat Conservation Plan o Revisions to MSHCP handbook set to be reviewed by board in February
• Planning Commission
o Planning Commission was held on January 11, 2022
o The next Planning Commission meeting will be February 8, 2021.
• Grants
o Staff is preparing the third reimbursement request for LEAP funds and second reimbursement for SB2 grant.
• Code Enforcement
o 34 open cases as of 11/30/21
o 27 Inspections resulting in no cases opened during the month of November o Closed 9 cases in October
• Building and Safety Department Data for year end
o http://www.ci.beaumont.ca.us/DocumentCenter/View/2428
• Fire Inspection
o 62 Plan Checks
o 22 Planning Case Reviews
o 139 Construction Inspections
o 3 State Mandated Inspections
o 3 Non-State Mandated Inspections
o 1 Special Event Inspection
• Planning Project Data for November
o DRC Reviewed 23 applications in December (only 3 meetings due to holidays) o 28 new Planning applications were received in the month of December 814
Item 16.
City of Beaumont | 550 E. 6th Street, Beaumont, CA 92223 | (951) 769-8520 | BeaumontCA.gov Project Status Report
Project
Number
Date
Submitted
Applicant
Project Location
Project Description
Project Status
Anticipated PC
Hearing Date
Anticipated
CC
Hearing Date
ENV2021-0017,
PLAN2021-
0656, PM2021-
0009, PP2021-
0388-0391,
SP2021-0005
08/20/2021 Exeter North side of
Brookside Avenue,
South side of Cherry
Avenue, East of I-10 at
37101 and 37251
Cherry Valley Blvd.
Summit Station
Specific Plan Amendment from
residential to commercial, industrial
and open space on 188 acres formerly
known as the SunnyCal Specific Plan
In review, Scoping Meeting
held 10/7/21
2022 2022
SP2019-0003,
PLAN2019-
0283,
PLAN2019-
0284, ENV2019-
0008
04/08/2019 JRT BP 1LLC West of Jack Rabbit
Trail, south of SR-60
Annexation, Specific Plan, GPA, EIR
for development of 622 acres
Screen check Draft EIR in
process, SP review in
process
2022 2022
ENV2019-0009 07/18/2019 ASM Beaumont
Potrero Logistics
s/o SR 60 e/o Hidden
Canyon just west of
Potrero
Industrial development ~500K sf,
would require annexation for small
piece of land & entitlement process
(ASM)
Screen check EIR in review March 2022 AprilMay
2022
CUP2109-
0033&34
PP2019-0209
06/03/2019 Jaswindier Singh
Sondh
NWC Pennsylvania
Ave & I-10
Proposed gas station, C-market with
alcohol sales, quick service restaurant
and car wash
Staff review of proposed
revisions, CEQA review,
CalTrans Issues
NA NA
PP2019-0222
PM2019-0006
CUP2019-0037
& 38
07/30/2019 Ari Miller, Santiago
Holdings
NWC Beaumont Ave &
Oak Valley Pkwy
Retail center w/possible grocery
anchor, drive-thru restaurants, retail &
gas station
Project revisions underway NA NA
TTM 328500 Mo Behzad & Hamid
Roknian
s/o Potrero e/o
Manzanita Park Rd
~ 95 lot SFR subdivision Staff review of plans,
applicant revisions,
environmental constraints
being addressed
NA NA
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Item 16.
City of Beaumont | 550 E. 6th Street, Beaumont, CA 92223 | (951) 769-8520 | BeaumontCA.gov
INACTIVE PROJECTS
CUP2020-0045 03/27/2020 Ramona’s Mexican
Restaurant
Ramona’s Mexican
Restaurant
Ramona’s Custom Brews Comments sent to applicant,
pending revisions, On Hold
per applicants request
Inactive NA
CUP2020-0052 08/04/2020 Carrie Long 60 S. Palm Pet Resort (Kennels & related facilities)
pending WQMP submittal On Hold NA
CUP2017-0001 05/24/2017 Colorado River
Mobile Homes, LLC
36805 Brookside Ave. Brookside RV Storage Continued at applicants request
Continued
indefinitely per
applicants
request
NA
CUP2021-0058 Hemet Valley
Monuments
506 Wellwood Hemet Valley Monuments Continued indefinitely per applicants request
On Hold NA
Filing Pending
Location Description
Walmart Fuel Addition of gas station at Walmart
Beaumont Crossroads II Sign Program Signs for Hidden Canyon projects Oak Valley Parkway & Golf Club Drive Restaurants & Retail Center Starbucks Sign Program 4th Street
84 Lumber Expansion
Dr. Bearie Medical Center SWC OVP/Beaumont Ave.
Olivewood Commercial Develoment n/o SR 60 w/o Potrero
Xenia Ave. Apartments e/s Xenia n/o 6th Street
Winter Pine Care Facility E/o Palm Ave on the n/s of Winter Pine 816
Item 16.
City of Beaumont | 550 E. 6th Street, Beaumont, CA 92223 | (951) 769-8520 | BeaumontCA.gov
Dog Boarding Facility
TTM33277
Beaumont Market Place (SPA & TPM) NWC 2nd Street and Highland Springs Liquor License 633 Highland Springs
Richmond American Homes
Tentative Tract Map SFR 11th and Michigan
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Item 16.
INFORMATION TECHNOLOGY
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Item 16.
INFORMATION TECHNOLOGY
December 2021
Tyler Upgrades – IN PROGRESS
o New Payroll Software – Completed
o Accounts Payable Module in Incode – In Progress
o Business License software module research. – On hold
o Civic Engagement software (EAM) demo to replace PMM. – On hold o SolarAPP+ Running proof of concept with Tesla – In Progress o PMM - Add Illegal Activity request type – In Progress (TylerTech working on issue)
City Hall – IN PROGRESS
o New upgrades to data center being presented to Council. o PC Deployment in progress.
o Remodel and moves in place. - Completed
o New phone upgrade in place. – Completed
o 2 Code vehicle being retrofitted with tough books. - Progress
Police Department – IN PROGRESS
o Will have analytics to provide for staff for better information of service needs. o Retrofit a few new vehicles with Toughbook’s and cradle points. – On going o Upgrades to Data Center at PD being presented to Council. o New RIPA AND DOJ Compliance modules being tested - Completed o Mark43 and DOJ project still in place.
o PC Deployment in Progress - Completed
o New camera installation at PD Annex – In progress
o Netmotion Implementation – In Progress
CAD\RMS System for Public Safety (PD)– IN PROGRESS
o New Internet line for Riv Co - installed
o NG911 DOJ on schedule
o Additional vehicle retrofit with CAD access – in progress. o Vehicle Location Service – Resolved GPS issue – Testing Units AVL o Netmotion Project - in Progress
California Yard – In Progress
o Circuit installation – In progress
o Fortinet Firewall and Switch installation – In Progress o PC Deployment – In Progress
Wastewater Plant –IN PROGRESS
o Phase 1 & 2 of networking at WWTP completed.
o PIP Installation – Beginning Process
o New Internet Upgrade and phones system Install - ETA Nov 1. - Completed o New redundancy IT measures being explored. – In Progress o New Frontier SD-Wan Cut Over – In Progress (Resolving network issues)
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Item 16.
INFORMATION TECHNOLOGY
December 2021
Albert Chatigny Community Center AC Controls
o Testing new AC controls with Directive from Parks & Rec. o New Rec Software and membership scanner test. – Completed o UPS Installation – In Progress
IT Strategic Plan – IN PROGRESS
o Creating an IT strategic plan for City Manager.
o Looking at efficient ways to save city money on telco services. o Identifying new GIS options
o Looking at options to bringing a third party for holistic assessment of security needs. o Meeting to discuss budget and ongoing projects to align to Beaumont’s vision. o Review and mitigate IT policies
o Providing new security measure that coincides with CJIS compliance 820
Item 16.
FINANCE
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Item 16.
FINANCE DEPARTMENT
November 2021
SPECIAL PROJECTS
• Tyler software
o Payroll/HR Module – this project will consolidate payroll and HR within the primary City financial system. The City Council approved funding for this project at the December 15, 2020 meeting. This project will move forward with implementation contemplated by July or August 2021. Payroll Configuration started on 05/10/21. Payroll went live on August 27,2021. o Cost Allocation and Fee Study– need to update for both grant indirect rate purposes and for fee adjustments. Cost allocation RFP went out and Proposals are due by 10/29/21. Two potential vendors have been identified with presentations scheduled for the week of November 15th. Council approved on 12/07/21 to award the contract to RCS.
o Exploring alternative solution to Business License software needs – project is on hold
o Tracking Accounts receivable through Tyler – project is on hold • City Audit – The City Auditors fieldwork was completed and a Final Annual Comprehensive report was issued on 01/12/22. We are scheduled with RAMS for the week of January 31st to begin the single audit.
• Transit Audit – The Transit Auditors, Eide Bailly, began fieldwork on 10/06/21 and have plans to finalize their report by the end of December.
• AP Automation – Project started in October and initial letters went out to vendors notifying them that Nvoicepay would be contacting them. 35% of vendors matched their system and are already set up. Nvoicepay plans to have the implementation complete by the middle of December. AP automation went live on Friday, December 3rd. • FEMA grant – application submitted successfully by the City. Costs associated with responding to the Covid-19 emergency are being tracked and documented. The City has submitted several projects and expects to submit additional projects in the first quarter of calendar 2021. Initial funding decisions should occur in April 2021. Two claims have been approved, others are still in review. We received our first FEMA reimbursement on 09/02/21 for $10,369.19 for PD overtime.
• CARE (COVID Relief Fund) – the City is eligible to receive up to $635K in Federal Funding through the State. As of November 19, 2020, City has received all of these funds. Following the receipt of Federal funds, the City Council created a General Fund supported Covid Relief program in the same amount as the Federal funds received. - Business Grant awards are complete and funds have been disbursed. The Council decided to move forward with a second round of funding. The second round of business grants was processed and payments issued on March 19, 2021. - Household assistance applications have been received and payments have been issued to qualifying households.
- To date, approximately $427K of these funds have been expended. 822
Item 16.
• Treasury’s Coronavirus State and Local Fiscal Recovery Funds – The City is eligible to receive funds in the amount of $7,306,318.00. The application for these funds has been submitted and the first tranche of funds was received on 6/7/2021. The second tranche will be released 365 after receiving the first tranche. Premium pay was authorized by City Council and was processed on 6/25/2021 in the amount of $1,833,584.60. Council has earmarked $400k of these funds for a WW CIP project.
• 2021-22 Overhead Allocation and Transfers -these are completed quarterly. First quarter transfers have been completed.
• Internal Service Funds – the CC approved the creation of 4 new internal service funds.
This includes:
- Facility Maintenance/ Replacement Fund
- Vehicle Replacement Fund
- Equipment Replacement Fund
- IT Equipment Replacement Fund
These funds will be incorporated into the FY 2022 budget process with allocations to the funds from departments based on a utilization basis. First quarter contributions have been made.
• New processes and procedures
o Investment policy/ Investment process – the policy has been approved by City Council an investment advisor selected. The setup work is underway and an updated policy with recommendations from the investment advisor was approved by Council on 5/18/2021. The City wired $15 million to the trustee for the portfolio managed by the advisors in December 2021. Results will be reported within the quarterly investment report and certification.
• Compliance with Developer Agreements
o KHOV
• Fee credits for prepaid Sewer Capacity DIF reconciled monthly (overpayment has been identified – refund to developer completed) • Park fee credits reconciled monthly
• All Bond proceeds available to KHOV for 2016-4 have been paid
o Pardee
• Park fee credits and prepaid DIF reconciled monthly.
• IA 8F bonds issued and proceeds sent to Pardee.
• Pardee was billed and has paid prepayment for FY 2021 after DIF and TUMF credits were included in the computations.
• Pardee requested and was paid the Paygo funds from IA 8F • TriPointe has requested payment on 10/19/21 for IA 2019-1 bonds proceeds.
The request is in the review process.
o RSI
• Fee credits for prepaid Road and Bridge DIF completed
DR Horton
• Park Fee credits and DIF reconciled monthly
• Compliance with TUMF Credit Agreements
o Pardee
• Potrero Phase II
• Pennsylvania Widening
• Oak Valley Interchange
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Item 16.
o Lassen
• 4th Street Extension (Grading)
o Crossroads
• 4th Street Extension (Paving)
• Processing of CFD Prepayment Requests
o Program restarted October 2017
o Process “dark” from 6/1 through 9/30 for tax roll assessment processing o Received #21 requests to date (one received May 2021) o Received #20 full payoffs to date
• Total $346,695.87 for debt service
• Total $10,739.38 for future facilities
o All funds transferred to Trustee for retirement of bonds o Bonds retired to date = $195,000
• Management of Existing Bonds
o Special District Report for Beaumont Finance Authority Due 01/31/22 o Special District Report for Beaumont Public Improvement Authority Due 1/31/22 o Next Debt Service Payment Due 03-01-22
• Refunding Bond Issuance completed for IA 8C and IA 17B • Refunding Bond Issuance completed for IA 7B, 7C, 17A, 19C and 20 • Bonds issued for CFD 2019-1
• SCO Filings Due for FY21 1/31/2022
o Streets Report was filed on 11/23/21
o Remaining reports Not yet filed
• AQMD FY21 filing – February 2022
• File FY 2021-22 City Budget with the County of Riverside – will file when budget book is complete
• CFD Assessments Costs (Parks/Maintenance/Administration) o Reporting CFD Revenues Generated by IA – Recording in the general ledger as received from the County of Riverside
• Segregation of funds: #250 Administration, #255 Maintenance, #260 Public Safety, #265 Facilities, #510 Pay-Go, #840 Bond Debt Service, #850 BFA, #855 BPIA
o Demonstrate Means/Methods for CFD Fund Allocations – Working on best way to identify/capture data:
Park Maintenance
Parkway Maintenance
Public Safety
Other
This project will be re-initiated and considered as part of the cost allocation project with approved vendor.
• IA 8F – Bonds issued – net proceeds approx. $12.3 million sent to Pardee in compliance with settlement agreement and acquisition agreement. The vast majority is a return of DIF and TUMF fees.
• Pardee – pay go reimbursement request filed for Area 2016-2 – request of $340,726 – Completed
• Pension Liability Analysis and Options – reviewed by CC at the March 3, 2020 meeting.
The City Council allocated $2.5 million in General Fund reserves to be used in addressing the pension liability. Council approved the establishment of PARS 115 trust and Council 824
Item 16.
will be presented with funding policy options as well as investment strategy for these funds.
• FY 22/23 Budget – Staff did a budget kick-off meeting with all staff in December and all departments are in the process of completing budget worksheets. • Budget book development using new software in in process. Final book is planned to be completed by January 2022.
ONGOING WORK
Bank reconciliations (all banks and trustee accounts)
NOTE: Citibank Operating Account reconciled through 11/24/21 Payroll and Workers Comp Accts reconciled through
11/30/21
All other accounts reconciled through 11/30/21
All Trustee accounts reconciled through 11/30/21
Daily cash receipts data transfer into the general ledger Weekly accounts payable processing
Timely recording of payroll and related entries
Review and reconciliation of all DIF monthly
Review, reporting of MSHCP and TUMF monthly
General ledger review and reclassifications as needed
Review of budget to actual activities
Monthly financial reporting to Finance Committee and City Council Review and analysis of Project accounting monthly
• Review of project budgets to CIP
• Reconciliation of revenues recorded
• Reconciliation of expenses incurred with Public Works • Reconciliation with general ledger entries
Development of Policies and Procedures (continuous)
Transparency
• General ledgers are redacted and uploaded
• Wilmington Trust statements are being held due to redaction issues-ONLY available to view over the counter
• Paid vendor invoices are scanned and uploaded to portal within reasonable time frame
• Bank statements and reconciliations uploaded through June 2021 • All Bond fund requisitions are redacted and uploaded
UPCOMING PROJECTS
Business license program management
Inventory management – project is on hold
Travel Policy – needs to be created
Further Automation of Accounts Payable and Accounts Receivable processing A complete review of all financial policies will be undertaken during FY 2022 to determine missing elements and needed updates.
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Item 16.
GRANTS
The Community Development Department took on the task of tracking all grants received by the City and coordinated with the Finance Department. A complete listing of existing Grants and projected Grants was provided to the Finance Committee and City Council in June 2020.
This listing will be updated and maintained. City Council reviewed and approved the grant policy January 4th 2022.
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Item 16.
ECONOMIC DEVELOPMENT
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Item 16.
ECONOMIC DEVELOPMENT
December 2021
RFPs Underway
Major Projects
Retail Market Analysis
• Work is underway with The Retail Coach
o Retail Market Analysis Complete
o Promoting custom cell-phone analysis to all small businesses in the City o Site Profiles underway
o Attraction is underway – Recruitment Sprint #2
o Drafting Opportunity Site Profiles
o Prepping materials for regional ICSC conference in May 2022
Covid-19 Response
• Back to Business Committee
o Business Survey
o Resident Survey
o Business Outreach
o Stay updated with State Guidelines and Reopening plans o COVID-19 Complaint Business Package
o Small Business Grant Program – Round 2 funding has been distributed
• American Rescue Plan
o Provides direct funding to each City in two payments
o Reviewing eligible uses for these funds.
o Funds must be expended by 2024
o Final Rule Document has been published
• Major Employer Discussions
o ICON is seeing a huge increase in orders and shipping o Wolverine has leveled out
o CJ Foods is in full production
o Rudolf Foods is expanding its operations and is hiring 40 new employees o Priority Pallet is starting to recover
o Amazon is happy with their location
o All are experiencing Hiring and employee retention issues
• Business Resource Information is available on City website o Reopening plan guidance docs for each industry
o Disaster loans, Small business grants and Paycheck Protection Program links o Utility benefit info
o Small business development assistance
o Programs to help small business retool and adapt their business plan and strategy
• Revised sales tax projections and project absorption for FY21 828
Item 16.
o Expand modeling on sales and property taxes for impacts from COVID-19 o Update recession indicator model with new datasets
• Riverside County to unveil microbusiness loans of $2,500 per business. Details and timing coming soon
Retail Recruitment Strategy
• Review of information and needs associated with establishment of the program • Retail recruitment has changed, and the City’s efforts must adapt to stay competitive • Continue to review and come up with ideas on streamlining permit process • Market Analysis completed
• Working to update Economic Development portion of the website to include data and info site selectors and corporate execs are looking for • Developed Full-service Restaurant Demand report to be used for recruitment
Economic Development Strategic Plan
• Partnership established with UCR for business and entrepreneur development • Potential partnership with CVEP for business development and resource seminars • Partnerships developed for datasets and review of statistics UCR
Working on MSJC
• Targeted Industry Groups
Fulfillment centers, high-tech manufacturing, additive manufacturing, healthcare, renewable energy sources, logistics technology clusters Hotels, entertainment outlets, sit-down restaurants, retail businesses Market Analysis will kickstart this effort using new datasets and industry matching
• Monthly workforce training events held each month on 2nd Thursday (Next Date is January 13)
• Focus has shifted towards Retail recruitment and Marketing functions for 2021 • FY22 programs being developed now
Small Business and Large Employer Meetings held in October. These will be held quarterly or more frequent based on special circumstances.
• Working on new website content and design. Working to secure new URL for the website
Successor Agency Dissolution
• 52 Acre Property Transfer to the City for public use
o Compensation Agreement among taxing entities complete o Transfer to go for Countywide Oversight Board approval in March 2022
Downtown Campus/Facilities Master Plan Project
• Working to update based on newly adopted Downtown Plan • Downtown kickoff has started with the Economic Development Committe
Sales Tax and Property Tax Review
• Review and analyze quarterly sales tax and annual property tax revenues • Make suggestions and action plans on results
• Targeted sectors, business outliers and discrepancies • Growth projections
• Incorporate this data into the multi-year fiscal model and annual budget 829
Item 16.
• Property tax dataset from years 2000-2018 – completed • Working through revenue models based on home sales and sales tax updates
Economic Fiscal Impact Model Review (part of General Plan Update) • Review inputs and test model
• Run various test projects to determine calibration
Budget Modeling and Review
• Working to develop a robust and sound fiscal model based on a true data set that can be trusted
• The model will be able to project future revenues and growth projections to make better financial choices today
• Working on economic indicator review for downturn/recession planning opportunities
• Partnership with Claremont McKenna College Professor in Economics Dr. Keil • Developing commercial /industrial absorption model with revenues • Working on expense model per development type
• Recession indicator model
• New required revenues model under development, based on new fiscal forecast deficit in 2024
• Recession Indicator Model previously created being reviewed to track leading indicators
Coordination with Multiple Departments on Projects
• Work on current / future projects, capital projects, Capital Improvement Plan, Design Review Committee, review of Planning applications and projects • Serve as city liaison for private industry for each city department
Economic Development Committee – Next meeting February 9, 2021
Grant Management
• Developing City Grant Policies and Procedures
Presenting Draft to Finance and Audit on December 20th • Developing Grant tracking worksheet
• Departments reviewing funding opportunities
Foreign Trade Zone
• Working with City of Palm Springs or March JPA to potentially expand their zone to include Beaumont
• Develop strategy to work through US Customs to get the approval of alternative site framework application
• Working on next steps.
• A path forward has been determined but requires additional funding for a customs officer to cover the expanded zone area
• Working with Riverside County to identify possible funding sources • Meeting on December 15th
Business Retention and Expansion Events
• Programming next series of events and training seminars for post pandemic • Partnering with UCR, RivCo EDA and Coachella Valley Economic Partnership • Contact small companies in need of assistance and resources 830
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• Retraining Program
• Small Business and Large Employer Ambassador Meetings • Second round of meetings being scheduled for early 2022 • Next City Job Fair scheduled for February 16th, 2022.
Current Development Projects (building now)
Sundance Corp Center
• Building 1 and 2 almost completed
• Building 3 working on Tenant Improvements
• Working to fill remaining retail/in-line space
San Gorgonio Specific Plan
• Commercial property between 1st and 2nd streets from Kohls to Center Pointe (across from Walmart)
• Most attraction efforts are completed: A select few inline suites and one endcap are still available.
• Now Open: Flip Flop Shop and Share Tea
• Building under construction: Sherman Williams
• Now open are Grocery Outlet, In-N-Out, Raising Cane’s, Five Below, Jersey Mikes, El Mariachi Mexican Take-Out, Bright Now Dental, Ulta Beauty, CinemaWest and AT&T Store
• Building is continuing and most tenants are still planning on opening this year, restrictions permitting.
Major Development Projects - Potential
Denley – Beaumont Village Specific Plan
• 300-acre specific plan with Commercial/Residential/ Mixed use project • Between Oak Valley Parkway and SR 60, east of Potrero Blvd. • Entire project is not included in BCVWD Urban Water Management Plan
Crossroads Logistics - Amazon
• Revised job numbers from Amazon is now 3,300 for this facility
Crossroads II Logistics (Hidden Canyon)
• McDonald Property Group is new owner
• Had multiple meetings with interested parties (developers and end users) • Working to attract targeted industry groups per the EDSP • Currently working on tenants for the 1 million sq. ft. building • Have a lead on the second building as well
Commercial property at Oak Valley Parkway / Beaumont Avenue • Working with landowner and broker to attract key tenants for the center • Current leads are Farmer Boys, 7-Eleven with gas, drive-thru Starbucks
Commercial property at Oak Valley Parkway / Desert Lawn Drive • Project submitted with new Gas Station and Drive Thru restaurant
Commercial property at Eighth Street / Highland Springs Avenue 831
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• Small 1.5-acre site
• Recruitment completed
o 7-Eleven with gas
o Dutch Bros Coffee
Other Project Leads
Miscellaneous leads for projects that I have worked on in the last 12 months. These range from simple phone calls to complete meetings with developers, architects and engineers. • Commercial property at Oak Valley Parkway / I-10
• Commercial property at Oak Valley Parkway / Golf Club Drive • Commercial property at Beaumont Avenue / 1st Street
• Commercial property at Pennsylvania / 6th Street
• Commercial property at Pennsylvania / 1st Street
• Commercial property at 6th Street and Xenia Avenue
• Residential property at 6th Street and Xenia Avenue
Other Items
• Hotel Incentive Package
• City Incentive Package/Policy
• Downtown Parking Ordinance
• Food Truck event analysis
• Top 10 Commercial Broker meeting program
• Development of Chamber of Commerce partnership
• US EDA – Potrero PH2 Grant
• Food Truck Ordinance review
• Young Professional Networking Program
• Business of the month program with Chamber of Commerce has been created
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PUBLIC INFORMATION
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PUBLIC INFORMATION
PROJECTS UPDATE
December 2021
Communications Strategic Plan
• Update 2018 plan to include new goals and objectives
• Due: January
City/PD Style Guides
• Create new for PD
• Due: End of December
o Media Kit on website - Wait on style guides
PD Email Distribution
• Sign up notification image to gain followers on news flash
Digital Magazine
• Launch first quarter 2022
• Pricing and options needed
• Canva to launch newsletter style program – waiting on Beta
Digital Business Cards
• Sent options to Marcedes
City App
• Design/Function
• Submit information on departments and park facilities • Finalize design & name
• Final product submitted to Tyler Tech
o Waiting on Tyler Tech and the App stores
New downtown banners
• Missing one at 6th and Beaumont
• Faded and need new design
• Add to Second Street per 2021/22 Budget
Military Banner Corrections
• Improper placement and missing banners
• Submit to DekraLite for correction and replacement
CIP Book & Downtown Vision
• Kickoff meeting with consultant to discuss project
• Consultant provided outline/scope
• Developing a visual marketing piece which highlights CIP projects, streetscapes, placemaking, and city branding for the downtown area. 834
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• Materials will be utilized to market the area to investors and developers
Economic Development
• Branding/Website Development
• Kyle providing detailed framework for website
Public Education
• Government 101
o Timeline for the year and month
Start in early 2022
o Districts
o Services
o Committees/Commissions
• Planning Commission Spotlight
o Planning/ED
o Commercial site selection and development process flowchart to educate residents on new businesses coming to Beaumont
o FAQ Page for website
• Public Works
o Traffic Projects
o Townhall Meetings
• Website Updating
o Start with WWTP - Use new photos
o Update PD pages with comments
Budget planning
• Digital magazine
• State of the City
• Video and photo quotes
• Branding PD items
o EZ up, Table cloth, Photo back drop and new stand, Symbol arts for new patch pins
Advertising/Misc. Outreach
• Social Media
o Mayor Mondays
Meet with Lloyd about future engagement
Second week on January meeting
o WM - Will promote tree recycling
o Small Business posted on Wednesdays - IP
• Record Gazette Advertisements for upcoming events
o Parade for next week
• Bus Shelter Advertisements
o Doug submitted request – generic info for now no ads
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Misc. Projects
• Operation Santa map and street names list
• Letters to Santa – Launched
o November 29 – December 17
o Nice List certificated mailed out by Parks and Rec
• City wide Decorating Contest – Launched
o Online voting by photo only
o Open December 1 – December 12
o Voting December 13 – 16
o Winner announced and signs delivered December 20
• Update communications service request form to include list of services • Christmas Parade
o All graphics complete
o Social media schedules
o Parade maps updated
o Added cookies and cocoa to website
Local Events
• Stuff the Bus – December 4
• Christmas Parade 12-11
• Shop with a Cop 12-11
• Operation Santa 12-11
Social Media Followers
What is the Difference Between Likes and Follows? ... A Like is a person who has chosen to attach their name to your Page as a fan. A follower is a person who has chosen to receive the updates that you post in their news feed (subject to the Facebook algorithm of course).
• Facebook
o City Account –8,975 Followers (+117)
6 individuals Direct Messaged (DM) us
Highest performing post in December: Beaumont’s Holiday Light Parade reminder, posted 12/6
• Reach: 23,914
o Parks and Recreation – 1,312 Followers (+25)
Highest performing post in December: Christmas Lights and Holiday Sights – North Pole Neighbor
• Reach: 9,510
o PD Account –12,902 Followers (+278)
Highest performing post in December: December 24, 2021, post showing the flooding/debris on Beaumont Avenue.
• Reach: 31,906
• Twitter
o City 2,659 Followers (+5)
o PD 2,053 Followers (+87)
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• Instagram
o City 3,780 Followers (+75)
o PD 7,908 Followers (+129)
• Nextdoor
o City and PD 13,084 Members (+133)
8,764 claimed households
Misc.
• eNewsletter/ News releases
o 3,115 registered contacts (-3)
• Notification sign-ups
o calendar of events – 895 (-9)
o City Council – 665 (-15)
o EDC – 222 (-4)
o FAC – 162 (+0)
o Planning Commission – 540 (-8)
o Construction Updates – 1198 (-13)
o Homepage news – 201 (+1)
o PD Homepage News – 33 (+4)
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PUBLIC WORKS
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PUBLIC WORKS
UPDATE
December, 2021
• Pavement Rehabilitation
o City Council Approved contract with AAA paving on 09/07. o Contractor began with ADA ramp upgrades and local asphalt “dig-outs” prior to resurfacing streets.
o Resurfacing local streets has commenced.
o Remaining segment of Beaumont Ave. to rehabilitated week of 01-24 to 01-28. o Project expected to be complete in March pending weather.
• Sewer System Master Plan
o Draft Master Plan provided to CC in January
o Capital Improvement Plan Development draft is complete. o Sewer system Draft Master Plan has been provided and is currently under staff review.
o Staff intends to bring Master Plan to CC in February for adoption.
• Highland Springs Interchange
o Cooperative Agreement Amendment with the City, RCTC, and Banning for the preparation of Project Approval and Environmental Document (PAED) for the Highland Springs Interchange Project approved by CC.
o RCTC is the lead in preparing the report with input from both the City of Beaumont and Banning.
o Funding for the Project Study Report (PSR) and PAED from WRCOG settlement. o PSR has been approved.
o RFP for PAED phase has been released with bids due in February. Interviews to “short list” firms scheduled for February 24th.
• Potrero Phase 2
o Staff looking at potential further phasing of interchange ramp construction.
Potential modifications include revising proposed 6 ramp interchange (4 on- ramps & 2 off-ramps) to a 4-ramp interchange and delaying additional 2 on- ramps to future date in which traffic volumes warrant construction. PSA has been executed, the project has been kicked off.
o Staff looking at other grant opportunities, potential funding solutions. o Initial data collection and modeling has commenced.
▪ Preliminary analysis shows support for the removal of the direct on- ramps though Caltrans has requested additional merge/diverge analysis of the proposed ramps. Anticipated completion of analysis in January. If supported by Caltrans staff will direct consultant to complete supplemental analysis and modify project drawings to reflect the change.
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• Highland Springs Signal Timing ~ Complete/Monitoring
o Timing has been implemented and is in effect. Staff will continue to monitor to assess operational compatibility.
• Pennsylvania Avenue Widening
o CC adopted Mitigated Negative Declaration at 08/17 CC meeting. o Environmental consultant working with Resource Agencies (Corps of Engineers, Regional Water Quality Control Board, and California Department of Fish and Wildlife) to obtain permits.
o Bid package being prepared. Updated anticipated release within 2 weeks.
• Pennsylvania Avenue Railroad Grade Separation ~ No Change o Consultant directed to perform cost analysis for Riverside County Flood Control District master plan storm drain improvements as part of project. Staff able to get Flood Control to authorize up to $5.3M in current budget. ▪ Proposed design allows improvements to stay within Pennsylvania Ave., potentially avoiding significant environmental constraints associated with realigning outside City right-of-way. Feasibility is being confirmed. o Consultant is working on the 35% plans, specifications, and engineering. o Current contract has limited consultants’ obligation to 35% design. Staff is searching for additional funding to engage consultant to complete design.
• Pennsylvania Avenue Interchange ~ No Change
o Staff has had several meetings lately regarding traffic analysis and future compliance with Vehicle Miles Traveled (VMT) guidelines. o Caltrans will allow City to be lead agency for environmental clearance which should help facilitate project.
o Staff has been able to obtain Caltrans concurrence regarding project study radius and intersection identification. City will not be required to include projects outside of our jurisdiction. Additionally, the recently completed traffic model runs for our General Plan can be utilized for study horizon year data saving time and cost of additional modeling.
o Traffic Operations Analysis Report (TOAR) being revised to include recent General Plan traffic model runs.
▪ Staff working with Fehr and Peers to provide quote for additional traffic analysis to support configuration as originally proposed.
• West Side Fire Station
o Final plans approved.
o Determination of Biologically Equivalent or Superior Preservation (DBESP) has been approved.
o Initial Study/ Mitigated Negative Declaration is complete and out for public review.
o Bid package has been prepared and project is out to bid.
• Line 2, Stage 1 Drainage Project
o Cooperative funding agreement was approved by CC and the Riverside County Board of Supervisors
o Professional Services Agreement awarded to EXP Consulting. 840
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o Project has kicked off. Consultant initial step is to address any downstream limitations (Seneca wash) and identify potential mitigations. ▪ Analysis has been identified and staff now working with consultant on preferred design approach.
o Staff working with Riverside County Flood Control to increase budget to allow for design and construction of detention basin to mitigate incremental stormwater runoff tributary to proposed storm drain line.
• Second Street Extension
o Phase 1 of project complete which included
▪ Preliminary design
▪ Preliminary cost estimate
▪ Preliminary environmental assessment
o Phase II includes preparation of final engineering plans and specifications as well as CEQA compliance.
o 95% engineering plans submitted and reviewed.
o Environmental studies and Initial Studies under way.
• By the Numbers ~ Running 12 month total of permits and inspections o Includes the following:
▪ Encroachment permits issued.
▪ Offsite improvement permits associated with residential developments issued.
▪ Offsite improvement permits associated with commercial developments issued.
▪ Commercial development inspections.
▪ Residential development inspections.
▪ Commercial development plan checks.
▪ Residential development plan checks.
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This information is gathered from monthly reports and inspection records. Permits issued as of December 31, 2021.
0 50
100
150
200
250
300
Total Permits Issued Inspections Plan Checks
JANFEBMARAPRMAYJUNJULAUGSEPTOCTNOVDEC
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
Permit Information Encroachment - Issued 7 21 24 11 18 13 13 19 22 27 21 10 Residential Improvements 3 0 8 5 2 0 0 0 3 2 1 2 Commercial Improvements 1 0 0 0 0 0 1 1 4 0 0 1 TOTAL 11 21 32 16 20 13 14 20 29 29 22 13
Inspections Commercial 48 31 40 50 48 42 13 52 51 55 89 26 Residential 78 104 132 201 82 75 87 122 107 87 34 63 TOTAL 126 135 172 251 130 142 100 174 158 142 123 89
Plan Checks Commercial 4 14 10 6 10 15 8 23 17 18 18 17 Residential 35 37 40 40 48 18 17 41 36 44 44 36 TOTAL 39 51 50 46 58 35 25 64 53 62 62 53
FY 21/22
FY 20/21
PUBLIC WORKS MONTHLY PERMIT INFORMATION RUNNING 12 MONTHS 842
Item 16.