CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
December 19, 2023
Closed Session: 5:00 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
_____________________________________________________________________
CLOSED SESSION
A. CALL TO ORDER at 5:00 p.m.
Present: Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White (at 5:12 p.m.), Council Member Martinez
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
None
B.1 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1):
City of Beaumont v. Urban Logic, Torcal LLC, et. al. Riv. Co. Sup. Ct. Case No.
RIC1707201 c/w RIC 1712042.
No reportable action
B.2 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8.
Property: 514-516 N. California Avenue (APN’s 418-091-012).
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential purchaser and PRRO (Mr. Daniel) as potential seller.
Under Negotiation: Price and terms.
No reportable action
B.3 Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4)
One Potential Case
No reportable action
B.4 Conference with labor negotiator pursuant to Government Code Section 54957.6.
Agency negotiator: Administrative Services Director Kari Mendoza or her designee.
Unrepresented Employee Position: City Manager
No reportable action in Closed Session.
In open session a motion was made.
Motion by Council Member Voigt
Second by Council Member Martinez
To approve an amendment to the City Manager's contract to update the cafeteria plan benefit to match that of all other employees.
Approved by a unanimous vote.
B.5 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: South of Cougar Way, West of Beaumont Avenue (APN 404-140-007).
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential purchaser and Silva Family Trust and Bianchi Properties LTD as potential seller.
Under Negotiation: Price and terms.
No reportable action
C. ADJOURNMENT TO CLOSED SESSION
REGULAR SESSION
D. CALL TO ORDER at 6:14 p.m.
Present: Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White, Council Member Martinez
Report out from Closed Session
Action on any Closed Session Items
Action of any Requests for Excused Absence
Invocation
Pledge of Allegiance
Adjustments to the Agenda
Conflict of Interest Disclosure
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE E.1 GFOA Excellence in Financial Reporting Award Presentation E.2 Retirement of Lorenzo "Robert" Aceves
E.3 CHP 10851 Award
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
R. Rader - Representing the Boys and Girls Club, thanked Council and staff for their attendance at the Celebration of Life for Amy Herr.
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.
Request to pull items G3 and G10 for questions.
Motion by Mayor Pro Tem Lara
Second by Council Member Voigt
To approve items G1-G2, G4-G9 and G11.
Approved by a unanimous vote
G.1 Ratification of Warrants
Ratify Warrants dated:
November 30, 2023
December 7, 2023
G.2 Approval of Minutes
Approve Minutes dated:
December 5, 2023 Sp. Meeting
December 5, 2023
December 7, 2023 Workshop
G.4 Downtown Grease Trap Improvement Program – Funding Agreement – 271 E. Sixth Street Consideration of a Funding Agreement for installation of a grease interceptor at the property located at 271 E. Sixth Street.
Approve the Funding Agreement with Anthony Colindres for Grease Trap Improvements for the property located at 271 E. Sixth Street.
G.5 Downtown Grease Trap Improvement Program – Funding Agreement – 652 E. Sixth Street, Suite A
Consideration of a Funding Agreement for installation of a grease interceptor at the property located at 652 E. Sixth Street, Suite A.
Approve the Funding Agreement with Dora Cortez for Grease Trap Improvements for the property located at 652 E. Sixth Street, Suite A.
G.6 Approval of Change Order No. 3 to the Public Works Agreement with Southern Contracting Company and Notice of Completion for the Programmable Logic Controller (PLC) Upgrade Construction (CIP 2019-010)
Notice of Completion (NOC) for PLC Upgrade Construction - Capital Improvement Project 2019-010 (Project).
Authorize the City Manager to execute Change Order No. 3; and, Authorize the Mayor to execute a Notice of Completion for the PLC Upgrade Construction (CIP 2019-010).
G.7 Resolution of the City Council of the City of Beaumont, California, Adopting the City of Beaumont Local Hazard Mitigation Plan Update
Request to approve the resolution to Adopt the LocaI Hazard Mitigation Plan (LHMP) for the City of Beaumont.
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Adopting the Local Hazard Mitigation Plan Annex to the Riverside County Operational Area Multi-Jurisdictional Local Hazard Mitigation Plan as Required by the Federal Disaster Mitigation and Cost Reduction Act of 2000”.
G.8 FY2023 Local Agency Special Tax and Bond Accountability Act SB 165 Annual Report Receive and file the SB 165 annual report.
Receive and file the SB 165 annual report.
G.9 Request for Destruction of Retention Met Records
Authorization to dispose of records that have met retention per the adopted retention schedule.
Waive the full reading and adopt by title only, “A Resolution of the City of Beaumont Authorizing Destruction of Certain Records in Accordance with the Records Retention Schedule Adopted by City Council.”
G.11 Fiscal Year 2023 Popular Annual Financial Report
Receive and file the City’s Fiscal Year End 2023 Popular Annual Financial Report.
Receive and file the City’s Fiscal Year End 2023 Popular Annual Financial Report.
G.3 First Amendment to the Professional Services Agreement with The Retail Coach Proposed two (2) year extension to the professional services agreement with The Retail Coach for retail market analysis and ongoing economic development support.
Motion by Council Member White
Second by Council Member Voigt
To go out to bid for these services and not approve the amendment.
Approved by a unanimous vote
G.10 Amendment to TUMF Reimbursement Agreement
Amendment No. 1 to Transportation Uniform Mitigation Fee Program Agreement to Reimburse TUMF funds Potrero Boulevard Interchange PS&E Phase.
Motion by Council Member Voigt
Second by Mayor Pro Tem Lara
Authorize the Mayor to execute Amendment No. 1 to Transportation Uniform Mitigation Fee Program Agreement to Reimburse TUMF funds Potrero Boulevard Interchange PS&E Phase.
Approved by a 4-1 vote
Ayes: Martinez, Voigt, Lara, Fenn
Noes: White
Approved
H. YOUTH COUNCIL REPORT
No quorum at the recent meeting. Had a presentation from the Wastewater Treatment Plant Division.
J. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
J.3 Appointments to City Committees
Appointments to Administrative Appeals Board, Financial and Audit Committee, Economic Development Committee and Parks and Recreation Committee.
Public Comment
R. Rader - Asked for consideration for the Financial Audit Committee Motion by Council Member White
Second by Council Member Martinez
To appoint as follows:
Pedro Gutierrez to the Board of Administrative Appeals
Von Lawson to the Economic Development Committee
David Vanderpool to the Financial and Audit Committee
Approved by a unanimous vote.
Motion by Mayor Fenn
Second by Council Member White
To appoint Erick Bennett as the Parks and Recreation Sports League Rep Member and David Valdivia as the Alternate
Ayes: White, Voigt, Fenn
Noes: Martinez, Lara
Motion passes with a 3-2 vote
Motion by Council Member Voigt
Second by Mayor Pro Tem Lara
To appoint Guerena, Ploehn, and Shnur to the Parks and Recreation Resident Member
Approved by a unanimous vote
Motion by Council Member White
Second by Mayor Fenn
To appoint Jodie Paulie as the alternate member of the Parks and Recreation Committee
Ayes: White, Fenn
Noes: Martinez, Voigt, Lara
Motion fails 3-2
Motion by by Mayor Fenn
Second by Council Member Voigt
To appoint Dennis Salcedo as the alternate member of the Parks and Recreation Committee
Approved by a unanimous vote
J.1 Resolution Authorizing the Issuance of Community Facilities District No. 2021-1 (Fairway Canyon) Special Tax Bonds, Series 2024 (the “2024 Bonds”) Adopt a resolution authorizing the issuance of its Special Tax Bonds, Series 2024 in a principal amount not to exceed sixteen million dollars ($16,000,000) and approving certain documents and taking certain other actions in connection therewithin.
Motion by Council Member Voigt
Second by Mayor Pro Tem Lara
To w aive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, Acting as the Legislative Body of the City of Beaumont Community Facilities District No. 2021-1 (Fairway Canyon), Authorizing the Issuance of Its 2024 Special Tax Bonds, in an Aggregate Principal Amount Not to Exceed Sixteen Million Dollars ($16,000,000) and Approving Certain Documents and Taking Certain Other Actions in Connection Therewith”.
Approved by a unanimous vote
J.2 Spicer Consulting Group STAX Property Finder Presentation Spicer Consulting Group will be presenting their STAX Property Finder Application.
Council Member White recused himself to avoid any perception of conflict of interest due to his employer and the software used.
Receive and file presentation on the SCG STAX Property Finder Presentation.
J.4 FY2023 Annual Comprehensive Financial Report and Report of Internal Control Over Financial Reporting
Receive and file the FY2023 Annual Comprehensive Financial Report and all associated reports.
Motion by Council Member Martinez
Second by Mayor Pro Tem Lara
Receive and file the FY2023 Annual Comprehensive Financial Report and all associated reports.
Approved by a unanimous vote
J.5 Professional Services Agreement with Mark Thomas for the Potrero Interchange, Phase II (CIP 2016-003)
Award a Professional Services Agreement (PSA) to Mark Thomas for the Potrero Interchange, Phase II (Phase II).
Motion by Mayor Pro Tem Lara
Second by Council Member White
Award a Professional Services Agreement to Mark Thomas for the Potrero Interchange, Phase II Project in an amount not to exceed $2,724,388; and, Authorize the City Manager to amend the Professional Services Agreement with Mark Thomas up to an additional $408,658 (15%).
Approved by a unanimous vote
J.6 Adoption of an Updated Strategic Communications Plan for 2023-2026 The Strategic Communications Plan is a proactive approach serving as a roadmap for engagement and aligning messaging with the goals and mission of the City of Beaumont (City). By design, it enhances consistency, builds trust, and ensures information reaches the right audience at the right time.
Direction to update the Strategic Communications Plan with the input from Council and bring back for a formal adoption.
J.7 Discussion and Direction on the Community Benefit Fee in the Policy on Land Use and Sensitive Receptors (PLUS)
Discuss and provide direction to staff on formalizing the Community Benefit Fee in the PLUS.
Direct staff to amend the PLUS language as presented.
J.8 Mayoral Appointments to Various Boards, Commissions and Committees Annual Appointments of City Council Members to City and outside agency boards, commissions and committees.
Mayoral appointments of City Council members to various boards, commissions and committees.
*Provides Stipend
Boards and Assigned Electeds
Riverside Transit Agency *
A collaboration of cities within the County of Riverside to discuss transportation within the County.
Representative - Lara
Alternate Representative - Fenn
Meets the fourth Thursday of the month @ 2:00pm
1825 Third Street, Board Room, Riverside
Transportation Now *
Regional meeting of Transit providers and community advocates to discuss regional transit issues Representative - Fenn
Alternate Representative - Voigt
Meets the first Thursday of the month @ 12 noon
550 E 6th St, City Hall, Beaumont
Riverside County Transportation Commission*
Oversees transportation capital projects in the Western Riverside County.
Representative - White
Alternate Representative - Martinez
Meets the Second Wednesday of the month at 9:30am
4080 Lemon Street, First Floor
Western Riverside County Regional Conservation Authority A joint powers authority for the purpose of acquiring, administering, operating and maintaining land and facilities for ecosystem conservation
Board Member - Martinez
Alternate Board Member - Lara
Meets the first Monday of the month at 12:30pm
4080 Lemon Street, First Floor
Beaumont Cherry Valley Parks and Recreation District
Operates parks and recreation centers in the Beaumont/Cherry Valley Area Liaison - Voigt
Alternate Liaison - White
Meets the second Wednesday of the month at 5:00pm
390 W. Oak Valley Pkwy, Beaumont
Beaumont Cherry Valley Water District
Water distribution for the Beaumont, Cherry Valley and a portion of Calimesa Liaison - White
Alternate Liaison - Martinez
Meets the second Wednesday of the month at 7:00pm
560 Magnolia Ave, Beaumont
Beaumont Unified School District
Meeting for the Board of Trustees to discuss topics within the district.
Liaison - Lara
Alternate Liaison - Voigt
Meets the second and fourth Tuesday of the month at 6:30pm 350 W. Brookside Ave, Beaumont
Legislative Liaison
Representation of Beaumont at Sacramento and Washington DC events.
Representative - Fenn
Alternate Representative – Lara
Collaborative Agency
A joint meeting between agencies within the City to collaborate on events and issues, initially started as an emergency operations agency.
Representative - Voigt
Alternate Representative – Martinez
Meets the first Wednesday every two months at 5:00 p.m.
City Manager and Mayor’s Breakfast
A joint meeting between the Mayors and City Mangers of Banning, Beaumont, Morongo, Calimesa and Riverside County Supervisor.
Mayor Fenn_ Representative
City Manager, Elizabeth Gibbs – Representative
Meets the first Thursday of the month at 7:00am
Eastern Riverside County Interoperable Communications Authority (ERICA) Joint Powers authority of cities regarding radio communications Representative – White
Kari Mendoza – Board Member Meets on the even months at 2:00 68700 Avenida Lalo Guerrero, City Hall, Cathedral City
1 Southern California Association of Governments*
Joint Powers Authority under State Law to address regional issues Representative - Fenn
Alternate - Lara
Meets on the first Thursday of the month
818 West 7th Street, 12th Floor, Los Angeles
League of California Cities
Association of California City Officials to combine resources and information to influence policy
Voting Delegate - White
Alternate - Fenn
Rotating locations
Memorial Committee
Committee to oversee the City memorials (i.e Police and Fire Memorial, Veteran’s Memorial)
Committee Member - Lara
Alternate Committee Member – Voigt
Meets on an as‐needed basis
550 E 6th St, City Hall, Beaumont
Finance and Audit Committee
Promotes enhanced fiscal responsibility, accountability, integrity and transparency.
Committee Member/Council Member - Martinez
Committee Member/Council Member - Voigt
Meets the first Monday of the month at 6:00pm
550 E 6th St, City Hall, Beaumont
Economic Development Committee
Evaluate and provide advice and recommendations to the City Council concerning Economic Development matters.
Committee Member/Council Member - Voigt
Committee Member/Council Member - White
Meets the second Wednesday of the month at 4:00pm
550 E 6th St, City Hall, Beaumont
2 Western Riverside Council of Governments*
Comprised of cities in Riverside County to discuss regional issues Committee Member/Council Member - Lara
Alternate Member/Council Member - White
Meets the first Monday of the month at 2:00pm
4080 Lemon St, County of Riverside Administrative Building, Riverside
Water Re-Use Ad-Hoc 2x2 Committee
Collaborative meeting with the Beaumont Cherry Valley Water District to discuss logistics of re-use water from the Treatment Plant
Committee Member/Council Member - White
Committee Member/Council Member - Martinez
BCVWD Board Member
BCVWD Board Member
Meets on an as needed basis
550 E 6th ST., City Hall, Beaumont
Passcom
Board Member - Fenn
Alternate Board Member - Lara
Meets on the 2nd Tuesday of the month at 8:30am
Four Seasons Meeting Room at Main Clubhouse
Beaumont Basin Watermaster Board
Liaison - White
Meets on the 1st Wednesday of even months at 10:00 am
560 Magnolia Ave. Beaumont
Memorial Ad-Hoc Committee
Council Member - Lara
Alternate - Voigt
Meets as needed
550 E 6th Street Beaumont City Hall
Youth Council
Council Member - Martinez
Alternate – Voigt
Meets on the 2nd Tuesday of each month (September – June) at 4:00pm 550 E 6th Street Beaumont City Hall
3 Policy on Land Use (PLUS) Committee
Council Member - Martinez
Council Member – White
Meets as needed
550 E 6th Street Beaumont City Hall
Cherry Festival
To be a point of contact for the Cherry Festival Assoc and attend meetings as necessary Liaison – White
Alternate - Voigt
Meets on the first Wednesday of each month (weekly in May) 1310 Oak Valley Parkway (CRC)
San Gorgonio Pass Regional Water Alliance
Collaborative committee to manage water resources on a regional scale Liaison - Fenn
Meets the fourth Wednesday every other month at 5:00pm
99 East Ramsey St., Banning
San Gorgonio Pass Water Agency
Board of elected directors to discuss regional water needs Liaison – White
Meets the second and fourth Monday of each month at 1:30 p.m. 1210 Beaumont Ave
Beaumont Library District
To be the point of contact for the Board of Trustees and attend meetings as necessary Liaison – Martinez
Alternate – Voigt
Meets on the fourth Thursday of each month at 6:30 p.m. 125 E. 8th Street
Parks and Recreation Committee
To discuss the Parks Master Plan and park uses throughout the City Council Member - White
Alternate – Lara
Meets on the fourth Monday on a quarterly basis at 4:00 p.m. 550 E 6th St, City Hall, Beaumont
4 San Gorgonio Integrated Regional Water Management Region Stakeholder Advisory Committee
To inform the San Gorgonio Water Management Group of regional needs, goals and strategies
Council Member - Fenn
Alternate –
Meets on Wednesdays at 2:00 p.m.
99 E. Ramsey, Banning City Hall
HR Sub-Committee
Meets on an as-needed basis for employee MOU negotiation Council Member - Voigt
Council Member - Fenn
Meets at City Hall
J.9 Utility Undergrounding Discussion
Discuss amending Beaumont Municipal Code (BMC) to establish a Utility Undergrounding Requirements section.
Motion by Council Member White
Second by Mayor Martinez
To d irect staff to advertise for a public hearing and proceed with amending the Beaumont Municipal Code;
Establish an exemption to undergrounding utilities in excess of 34.5 kV;
Establish an exemption to undergrounding utilities for parcels having a project width less than 300 feet and require an in-lieu fee for future undergrounding via Capital Improvement Program (CIP); and, Establish a waiver process for applicants to petition City Council to pay in-lieu fees for otherwise non-exempt projects.
Approved by a unanimous vote
J.10 Approval of City Attorney Invoices for the Month of November 2023 City Attorney Pinkney recused on this item.
Motion by Council Member Voigt
Second by Mayor Pro Tem Fenn
Approve invoices in the amount of $122,806.51.
5 Approved by a unanimous vote
K. LEGISLATIVE UPDATES AND DISCUSSION
L. ECONOMIC DEVELOPMENT UPDATE
Report out from the recent meeting.
M. CITY TREASURER REPORT
N. CITY CLERK REPORT
No report
O. CITY ATTORNEY REPORT
No report
P. CITY MANAGER REPORT
Announced upcoming City Hall closures and cancellation of January 2, 2024 meeting.
Q. FUTURE AGENDA ITEMS
• Assessment for the need for additional community center(s) (Future) • Annexation Agreement with the County (Future)
• Marketing of Downtown Renovation on Billboards (January) • Level of Service Standards for Traffic Levels (January) • City Market Night (January)
R. COUNCIL REPORTS
Martinez - Gave a report out from the PLUS Committee and Youth Council.
Voigt - Attended the Blizzard Bash and the light parade and thanked staff.
6 Attended the Cal Cities meeting.
Lara - Attended the RTA meeting and wished happy holidays.
White - Gave a report out from the RCTC meeting and the Shop with a Cop event.
Fenn - Attended the Morongo groundbreaking, 7-11 ribbon cutting, Shop with a Cop, Blizzard Bash, a Four Seasons event, PLUS Committee, Parks and Rec Holiday Luncheon, San Gorgonio Pass Water Agency Meeting. Upcoming Veterans Expo Jan 20 and Chamber Luncheon on Jan 19.
S. ADJOURNMENT at 10:59 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday January 16, 2024, at 6:00 p.m. unless otherwise posted.