1 CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
April 2, 2024
Closed Session: 5:00 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
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CLOSED SESSION
A. CALL TO ORDER at 5:01 p.m.
Present: Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White, Council Member Martinez
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
No comments.
B.1 Public Employee Performance Evaluation Pursuant to Government Code 54957.
Title: City Manager.
No reportable action.
B.2 Conference with labor negotiators pursuant to Government Code Section 54957.6.
Agency designated representatives: David Fenn and Jessica Voigt.
Unrepresented employee: City Manager.
No reportable action.
B.3 Conference with Legal Counsel Regarding Anticipated/Existing Litigation Pursuant to Government Code Section 24956.9(d)(1) and/or (2) and/or (3) Worker's Compensation Case No. 4A2302WFRNF-0001
2 No reportable action.
B.4 Conference with Legal Counsel Regarding Anticipated/Existing Litigation Pursuant to Government Code Section 24956.9(d)(1) and/or (2) and/or (3) Worker's Compensation Case No. 4A2208Q9L56-0001t
No reportable action.
B.5 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: APN’s 422-170-008, 422-060-016, 017, 018 and a portion of 422-170-005
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential purchaser and JRT BP 1, LLC as potential seller.
Under Negotiation: Price and terms.
No reportable action.
C. ADJOURNMENT TO CLOSED SESSION
REGULAR SESSION
D. CALL TO ORDER at 6:58 p.m.
Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White, Council Member Martinez
Report out from Closed Session: see above
Action on any Closed Session Items
Action of any Requests for Excused Absence
Invocation
Pledge of Allegiance
Adjustments to the Agenda
Conflict of Interest Disclosure
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
E.1 Community Calendar Presentation
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
3 R. Roy - Spoke regarding funding for the Potrero Interchange and asked for a funding breakdown and suggested designs.
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.
Motion by Council Member Voigt
Second by Mayor Fenn
To approve items G1 - G4.
Approved by a unanimous vote.
G.1 Ratification of Warrants
Ratify Warrants dated:
March 15, 2024
March 22, 2024
G.2 Approval of Minutes
Approve Minutes dated:
March 19, 2024
March 20, 2024
G.3 Offer of Dedication for Public Water – W. Fourth Street and Prosperity Way
A Resolution of the City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for the northeastern corner of W. Fourth Street and Prosperity Way for Public Water Purposes.
Waive the full reading and adopt by title only, “A Resolution of The City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for Fourth Street and Prosperity Way for Public Water Purposes;” Approve the Certificate of Acceptance and record the Offer of Dedication documents with the Riverside County Clerk Recorder’s Office.
G.4 Performance Bond Exoneration
Performance and payment bond exoneration for sewer improvements associated with Tract Map No. 31469-1 and storm drain improvements associated with Tract No. 34862.
Authorize City staff to issue a Bond Exoneration Letter for Performance and Payment Bonds and Accept Maintenance Bonds for (Project / Bond Number / Improvement / Maintenance Bond Number):
4 • Tract Map No. 31469-1 / 929598695 / Sewer / 929598695-M • Tract Map No. 34862 / 82191975 / Drain / 82191975-M
G.5 Travel Expense Authorization per Beaumont Travel Expense and Reimbursement Policy
Authorization of travel expenses for Council Member Julio Martinez to attend with hotel accommodations at the Southern California Association of Governments General Assembly Meeting.
Abstain: Martinez
Approved by a 4-0 vote.
Motion by Council Member Voigt
Second by Mayor Fenn
Direction to staff on the request presented.
H. YOUTH COUNCIL REPORT
Beaumont Youth Council Report Out and City Council Direction Next meeting will be April 9, 2024.
I. PUBLIC HEARINGS
J. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
J.1 Adoption of an Updated Strategic Communication Plan for 2023-2026 At the December 19, 2023, regular meeting of the City Council, staff presented a revised Strategic Communication Plan. During this presentation the City Council expressed some changes to Appendix A which are reflected in the attached revised plan.
Motion by Mayor Fenn
Second by Council Member Martinez
Adopt the Strategic Communication Plan for 2023-2026 with the recommended changes.
Approved by a unanimous vote
J.2 Award of Contract to Synagro West LLC to Provide Sludge Hauling Services for the Wastewater Treatment Plant
5 Award a three-year contract at the rate of $63.37 per ton with an annual CPI adjustment.
Motion by Council Member White
Second by Council Member Voigt
Award a services contract with Synagro West LLC for a term of three years with an option to extend for two additional years at a rate of $63.37/ton with an annual CPI.
Approved by a unanimous vote
J.3 City of Beaumont Travel Expense and Reimbursement Policy Review the draft updated Travel Expense and Reimbursement Policy and provide staff feedback.
Motion by Mayor Pro Tem Lara
Second by Council Member White
To approve the Travel Expense and Reimbursement Policy with recommended changes.
Approved by a unanimous vote
J.4 Contracts for Special Counsel Services
Review contract extensions and new contracts for special counsel services.
Motion by Council Member White
Second by Mayor Pro Tem Lara
Authorize the City Manager to execute contracts with the following four (4) firms:
1. Burke, William & Sorensen, LLP
2. Liebert Cassidy Whitmore
3. Manning & Kass
4. Somach Simmons & Dunn
Approved by a unanimous vote
J.5 Review and Provide Direction on the Fiscal Year 2024/2025 – 2026/2027 Table 4 Drafts
Short Range Transit Plan Table 4, 4.1, and 4.2 Drafts.
R. Roy - Suggested a desert commuter link.
6 Reviewed and provided direction on the Fiscal Year 2024/2025 – 2026/2027 Table 4 Drafts.
J.6 Update and Discussion on Zoning Code Update and Design Standards Zoning Code and Design Standards update and discussion on timing of design standards process. Target #5, Goal #1 Create Design Guidelines and Target #3, Goal #6 Revisit the City’s Municipal Codes and Zoning.
Capital Improvement Project (CIP) CD-04.
Discussion and direction to draft an interim policy with the Planning Commission.
J.7 International Council of Shopping Centers (ICSC) Annual Conference Attendance
Mayoral appointment of two Council Members to attend the International Council of Shopping Centers (ICSC) annual conference.
Mayoral appointment of Council Member White and Council Member Voigt to attend the International Council of Shopping Centers (ICSC) annual conference.
K. LEGISLATIVE UPDATES AND DISCUSSION
L. ECONOMIC DEVELOPMENT UPDATE
Next meeting with be April 10, 2024.
M. CITY TREASURER REPORT
No report.
N. CITY CLERK REPORT
No report.
O. CITY ATTORNEY REPORT
Update on current litigation.
P. CITY MANAGER REPORT
7 R. COUNCIL REPORTS
Martinez - Attended the Cal Cities water quality meeting, no quorum at the Youth Council meeting, the BCVWD meeting and RCA meeting.
Voigt - Thanked the team that competed in the Baker to Vegas race.
Lara - Attended the WRCOG meeting, thanked grounds and maintenance for the work at the Sports Park.
White - Attended the BCVWD meeting.
Fenn – Attended the VFW award ceremony.
Q. FUTURE AGENDA ITEMS
• Assessment for the need for additional community center(s) (Future) • Annexation Agreement with the County (Future)
S. ADJOURNMENT at 8:39 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday April 16, 2024, at 6:00 p.m. unless otherwise posted.