BEAUMONT
CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
July 16, 2024
Closed Session: 5:00 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
CLOSED SESSION
A. CALL TO ORDER at 5:07 p.m.
Present: Mayor Fenn, Mayor Pro Tern Lara, Council Member Voigt, Council Member White, Council Member Martinez
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
No comments
B.1 Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) and/or (3).
One potential case
Recused: Council Member Voigt
No reportable action.
13.2 Conference with Legal Counsel Regarding Anticipated Litigation Pursuant to Government Code Section 54956.9(d)(2) and/or (3):
Shane Griff and Miguel Asencio
Allow claim to expire and authorize legal counsel to defend this matter.
Motion by Council Member White
Second by Council Member Voigt
Approved by a unanimous vote.
B.3 Conference with Legal Counsel Regarding Pending Litigation Pursuant to Government Code Section 54956.9(d)(1)
Two Cases: Sierra Club v. City of Beaumont, et al., Riverside Superior Court Case No. CVRI 2403512; Golden State Environmental Justice Alliance v. City of Beaumont, et al., Riverside Superior Court Case No.
CVRI 2403492
Motion by Mayor Fenn
Second by Mayor Pro Tern Lara
To authorize counsel to defend both cases.
Approved by a unanimous vote.
B.4 Conference with Legal Counsel - Anticipated Litigation- Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4).
One potential case.
Recused: Voigt
No reportable action.
C. ADJOURNMENT TO CLOSED SESSION
REGULAR SESSION
D. CALL TO ORDER at 5:07 p.m.
Present: Mayor Fenn, Mayor Pro Tern Lara, Council Member Voigt, Council Member White, Council Member Martinez
Report out from Closed Session: See above
Action on any Closed Session Items: None
Action of any Requests for Excused Absence: Treasurer Patel and City Clerk Morgan
Invocation
Pledge of Allegiance
Adjustments to the Agenda: None
Conflict of Interest Disclosure: Voight: J1 and J5. Assistant City Attorney Wade: 13 and J6
E. ANNOUNCEMENTS I RECOGNITION I PROCLAMATIONS /
CORRESPONDENCE
E.1 Parks and Recreation Month
2 F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
J. Tapia - representing a recreation business, requested a soccer field specific to their sport.
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.
Motion by Mayor Pro Tern Lara
Second by Council Member White
To approve items G.1. - G.S., G.75 G.B. G.10. - G.12.
Approved by a unanimous vote.
G.1 Ratification of Warrants
Ratify Warrants dated:
June 6, 2024
June 14, 2024
June 21, 2024
G.2 Approval of Minutes
Approve Minutes dated June 18, 2024.
G.3 Adopt a Resolution Approving the Deed Restriction for the Three Rings Ranch Park Property Pursuant to the Per Capita Grant Award Three Rings Ranch Park Deed Restriction.
Adopt a Resolution Approving the Deed Restriction for the Three Rings Ranch Park Property Pursuant to the Per Capita Grant Award.
GA Declaration of Surplus Property
Approve the disposal and/or auction of surplus property.
Approve disposal and/or auction of identified City surplus property.
G.5 Adopt Resolution of the City Council Ordering the Collection of Weed Abatement Charges and Directing the County Auditor to Collect Such Fees on the Tax Rolls
Approval of resolution to direct the County Auditor to collect weed abatement charges on the tax rolls.
Waive the full reading and adopt by title only "A Resolution of the City Council of the City of Beaumont, California, Ordering the 3 Collection of Weed Abatement Charges and Directing the County Auditor to Collect Such Fees on the Tax Rolls."
G.7 Second Reading of the Specific Plan Amendment (SP2023-001 0) a City Initiated Request to Amend the Heartland Specific Plan to be in Conformance with the General Plan Land Use Designation
A City initiated request to amend the Heartland (Olivewood) Specific Plan to bring it into conformance with the underlying General Plan land use designation.
Waive the second full reading and adopt by title only, "An Ordinance of the City Council of the City of Beaumont, California, Amending the Heartland (Olivewood) Specific Plan"
G.8 Second Reading of Specific Plan Amendment (SP2023-0011) - a City Initiated Request to Amend the Oak Valley SCPGA Specific Plan to Be in Conformance with the General Plan Land Use Designation
A City initiated request to amend the Oak Valley SCPGA Specific Plan to be in conformance with the General Plan land use designation.
Waive the second full reading and adopt by title only "Second Reading of the Specific Plan Amendment (SP2023-0011) a City Initiated Request to Amend the Oak Vally SCPGA Specific Plan to be in Conformance with the General Plan Land Use Designation" G.10 Determination of Use per Beaumont Municipal Code Chapter 17.02.020 Determination of use for "Concrete Batch Plants" per Beaumont Municipal Code Chapter 17.02.020.
Concur with staff's determination of use for Concrete Batch Plants as presented in the staff report.
G.11 FY2023-2024 4th Quarter Grants Quarterly City Council Report Report of grant statuses and details.
Receive and file.
G.12 FY2023-2024 4th Quarter City Manager Purchases and Contract Awards Report
Quarterly report pursuant to Beaumont Municipal Code Sections
3.01.030(B)7 3.01.040(B), and 3.01.050(B).
Receive and file.
El
Items G.6 and G.9 were approved in one motion.
G.6 Fire Station No. 106- Construction Contingency Ratification Ratify the City Manager's authority to approve contract change orders for the construction of Fire Station No. 106.
Ratify the City Manager's authority to approve contract change orders for the construction of Fire Station No. 106 up to an amount not to exceed $938,500
G.9 City Hall Renovation- Construction Contingency Ratification Ratify the City Manager's authority to approve contract change orders for the construction of the City Hall Renovations.
Ratify the City Manager's authority to approve contract change orders for the construction of City Hall Renovations up to an amount not to exceed $317,731.
Motion by Council Member Lara
Second by Mayor Pro Tem Lara
H. YOUTH COUNCIL REPORT
No report.
1. PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
1.1 Applications Received for Beaumont Village APNs: 404-190-001 and -003 Tentative Parcel Map 37440 PM2019-0006, Plot Plan PP2019-0222, Conditional Use Permits CUP2017-0010, CUP2019-0037, CUP2019- 0038, and a Mitigated Negative Declaration & Mitigation Monitoring & Reporting Program ENV2019-0010. A request for a plot plan to construct and operate a commercial shopping center with seven (7) buildings totaling 42,897 square feet including the fuel canopy and comprising of an 18,000 sq. ft. retail anchor building, four (4) quick service (QSR) drive- throughs restaurants, including 3,562 sq ft. of attached retail to one QSR, a carwash, and a gas station and 3,130 sq. ft. convenience store with a Type 20 ABC license. The applicant is also requesting a sign program and to subdivide 12.39 acres into seven (7) parcels and one (1) remainder parcel located on the northwest corner of Oak Valley Parkway and Beaumont Avenue in the Commercial Neighborhood zone.
Public Hearing opened at 6:56 p.m.
V. Shannon - Representing Quick Quack explained their business, 5 queuing line and water reclamation.
Public Hearing closed at 7:00 pm.
Motion by Council Member White
Second by Council Member Voigt
Hold a public hearing; and,
Adopt a Mitigated Negative Declaration for ENV2019-0010, Approve Plot Plan PP2019-0222, Approve Conditional Use Permit CUP2019- 0037, Approve Conditional Use Permit CUP2019-0038, Approve Sign Program PLAN2022-0791 and approve Tentative Parcel Map No. 37440 (PM2019-0006) for a two-year period, subject to the attached conditions of approval with revised conditions provided by Council.
Approved by a unanimous vote
1.2 Public Hearing and Consideration of Proposed Amendments to the Beaumont Municipal Code Chapter 9.03 "Regulation of Special Events", "Definitions" Section 9.03.020.1
Recommended amendments to the Beaumont Municipal Code Section
9.03.020.1.1 and 9.03.020.1.2 related to definitions for major and minor special events to be consistent with the current fee schedule.
Public Hearing opened at 7:27 p.m.
No comments
Public Hearing closed at 7:27 p.m.
Motion by Mayor Fenn
Second by Mayor Pro Tem Lara
To continue the item to August 20, 2024.
Approved by a unanimous vote
1.3 Public Hearing to Consider the Placement of Delinquent Solid Waste Handling Services Charges on The Property Tax Roll
Pursuant to City of Beaumont Municipal Code Section 8.12.240, and Health and Safety Code section 5470 et seq., the City may collect delinquent fees or charges for commercial, single family residential, and multifamily residential solid waste handling services on the property tax roll for those premises.
Public Hearing opened at 7:36 p.m.
H. Marino - Representing the 2nd Street Marketplace has a discrepancy with a line item of past due invoices for 1545 E 2nd Street.
Public Hearing closed at 7:40 p.m.
0 Motion by Council Member Voigt
Second by Mayor Fenn
Conduct a public hearing, and
Waive the full reading and adopt by title only, "A Resolution of the City Council of the City of Beaumont, California, Authorizing the Collection of Delinquent Solid Waste Service Fees and Charges on the Property Tax Roll." with the exception of the parcel referenced during public comment (419-260-094).
Approved by a unanimous vote
1.4 Public Hearing to Consider the Placement of Delinquent Sewer Service Charges on Property Tax Roll
Pursuant to City of Beaumont Municipal Code Section 13.08.370 and
13.08.380, Resolution 2013-06 and Health and Safety Code section 5470 et seq., the City may collect delinquent fees or charges for commercial, single family residential, and multifamily residential sewer services on the property tax roll for those premises.
Public Hearing opened at 7:46 p.m.
No comments
Public Hearing closed at 7:47 p.m.
Motion by Council Member White
Second by Mayor Pro Tem Lara
Conduct a public hearing, and
Waive the full reading and adopt by title only, "A Resolution of the City Council of the City of Beaumont, California, Authorizing the Collection of Delinquent Sewage Service Fees and Charges on the Property Tax Roll."
Approved by a unanimous vote
J. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
J.1 Discussion and Direction on Purchasing a Fire Engine for Station 106 A proposal to purchase a fire engine in lieu of renting an engine from the County of Riverside.
Council Member Voigt recused on this item due to her spouse being employed by Cal Fire.
7 Direction to staff to start the process of purchasing an engine from the County of Riverside.
J.2 Sports Park Synthetic Turf and Sports Lighting Project Update — Capital Improvement Project (CIP) P-04
Strategic Plan — Target ##5 Quality of LifeM/ell Being - Goal #5 Complete Stewart Park and Sports Park Improvements — Priority Level #3 Discuss and provide direction on:
1. The 95% plans; and
2. Consider allocating additional funding to Capital Improvement Project P-04 to include improvements to Beaumont Avenue and Brookside Avenue's Southeast corner.
Item received and filed.
J.3 Award a Professional Services Agreement to Gillis + Panichapan Architects, Inc. for the Architecture and Engineering of the City and Transit Corporate Yard
Award a contract for the architecture and engineering of the City and Transit Corporate Yard in an amount not to exceed $1,108,250 — Capital Improvement Projects T-19 and R-22.
Motion by Council Member White
Second by Mayor Pro Tem Lara
Authorize the Mayor to execute the Professional Services Agreement with Gillis + Panichapan Architects, Inc. in the amount of $1,108,250 and
Authorize Staff to issue a Purchase Order in the amount of $1,108,250 for Capital Improvement Project Nos. T-19 and R-21, and Authorize the City Manager to Approve any necessary Change Orders in an Amount not to Exceed $110,825.
Approved by a unanimous vote
JA Award a Public Works Agreement to Matich Corporation in an Amount Not to Exceed $2,575,400 for the Fiscal Year 2023/24 Citywide Street Rehabilitation and Maintenance Project
Citywide Street Rehabilitation and Maintenance Project (CIP R-36).
E
Motion by Council Member White
Second by Mayor Fenn
Award a Public Works Agreement to Matich Corporation for construction of the FY 2023124 Citywide Street Rehabilitation and Maintenance Project (CIP R-36) in an amount not to exceed $2,575,400; and,
authorize the City Manager to sign change orders up to an additional $515,080 for a total construction amount of $3,090,480.
Approved by a unanimous vote
J.5 Approval of the FY 2024/25 Local Responsibility Area Wildland Protection Reimbursement Agreement
Request to approve the FY 2024/25 Local Responsibility Area Wildland Protection Reimbursement Agreement with CAL FIRE.
Council Member Voigt recused on this item due to her spouse being employed by Cal Fire.
Motion by Council Member Martinez
Second by Mayor Pro Tem Lara
Waive the full reading and adopt by title only, "A Resolution of the City Council of the City of Beaumont, California, Approving an Agreement with the California Department of Forestry and Fire Protection for Services from July 1, 2024 through June 30, 2025 for Fire Protection Services within the Local Responsibility Areas within the City," and
Approval of the FY 2024/25 agreement with CAL FIRE for fire protection services within the Local Responsibility Areas within the City in the amount of $55,989.85.
Approved by a unanimous vote
J.6 Approval of City Attorney Invoices for the Month of June 2024 Motion by Council Member Voigt
Second by Mayor Pro Tem Lara
Approve invoices in the amount of $138,594.27.
Approved by a unanimous vote
G. CONSENT CALENDAR
G.6 Fire Station No. 106- Construction Contingency Ratification Ratify the City Manager's authority to approve contract change orders for the construction of Fire Station No. 106.
Motion by Council Member White
Second by Mayor Pro Tem Lara
Ratify the City Manager's authority to approve contract change orders for the construction of Fire Station No. 106 up to an amount not to exceed $938,500
Approved by a unanimous vote
G.9 City Hall Renovation- Construction Contingency Ratification Ratify the City Manager's authority to approve contract change orders for the construction of the City Hall Renovations.
Approved in the same motion with G.6.
Ratify the City Manager's authority to approve contract change orders for the construction of City Hall Renovations up to an amount not to exceed $317,731 z
K. LEGISLATIVE UPDATES AND DISCUSSION
L. ECONOMIC DEVELOPMENT UPDATE
Update of current recruitment for Economic Development Manager.
M. CITY TREASURER REPORT
M.1 Treasurer Reports
N. CITY CLERK REPORT
Election Nomination period is open and will close August 9th. All updates will be on the City's website under Election Central.
O. CITY ATTORNEY REPORT
No report.
10 P. CITY MANAGER REPORT
Fourth of July After Action Report
National Night Out -August 2
Ribbon Cutting at DeForge Park - July 17
Groundbreaking at Stewart Park - July 22
Q. FUTURE AGENDA ITEMS
• Assessment for the need for additional community center(s) (Future) • Annexation Agreement with the County (Future)
• Revisit Business Incentive Program (August)
Add:
Grace Street Building to the next meeting.
R. COUNCIL REPORTS
Martinez - Gave a report out from the Cal Cities policy meeting. Thanked staff for Beaumont Nights success. Thanked Congressman Ruiz for visiting and funds to the City.
Voigt - Echoed Council Member Martinez's sentiments.
Fenn - Announced upcoming events.
Lara - Thanked staff for the Fourth of July event.
White - Pleased with Beaumont Nights events. Gave a report out from RCTC.
S. ADJOURNMENT at 9:57 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday August 20, 2024, at 6:00 p.m. unless otherwise posted.
11