1 CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
August 20, 2024
Closed Session: 4:30 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours _____________________________________________________________________
CLOSED SESSION
A. CALL TO ORDER at 4:30 p.m.
Present: Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt (at 4:40pm), Council Member White, Council Member Martinez
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
B.1 Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4).
3 potential cases
Case 1: No reportable action
Case 2: No reportable action
Case 3:
Motion by Council Member Voigt
Second by Mayor Pro Tem Lara
To initiate a lawsuit to secure the City’s interest in the Seneca Springs Lift Station.
B.2 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
2 Property: Approximately 52 acres of vacant land described as APN 417- 020-034.
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential Seller and Enterprise One, Inc as potential purchaser.
Under negotiation: Price and Terms.
No reportable action
B.3 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: Approximately 6.26 acres of vacant land described as North of West 4th street and South of SR 60 and East of Beaumont Crossroads Logistics with APN 424-010-007.
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential Purchaser and LASSEN DEVELOPMENT PARTNERS, LLP, a Delaware limited liability partnership as seller.
Under negotiation: Price and Terms.
No reportable action
B.4 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: Property described as vacant land with APN Numbers: 418- 091-013, 014, 015 and a portion of 016 located North of 5th street and West of Edgar in Beaumont, CA.
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential purchaser and Doug Jones as potential seller.
Under negotiation: Price and Terms.
No reportable action
B.5 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property: Approximately 30 acres of vacant land described as APN 404- 140-007.
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential purchaser and Silva Family Trust and Bianchi Properties Limited as potential seller.
Under negotiation: Price and Terms.
No reportable action
B.6 Conference with legal counsel - significant exposure to litigation- pursuant to Government Code Section 54956.9(d)(2) and/or (3)
One potential case.
3 No reportable action
C. ADJOURNMENT TO CLOSED SESSION
REGULAR SESSION
D. CALL TO ORDER at 6:15 p.m.
Present: Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White, Council Member Martinez
Report out from Closed Session
Action on any Closed Session Items
Action of any Requests for Excused Absence
Invocation
Pledge of Allegiance
Adjustments to the Agenda: Move Items J3 and J7 after I3. Pull Item G10 Conflict of Interest Disclosure: Voigt has a conflict of interest with Items G11, I3, J3, and J7
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
Introduction of Battalion Chief Ryan Dutton
Introduction of Economic Development Manager Joel Belding
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
No comments
G. CONSENT CALENDAR
Voigt has a conflict of interest with item G.11 and will recuse if discussed.
Item G.10 pulled and tabled for a future meeting.
Motion by Council Member White
Second by Council Member Lara
To approve Items G1-G9 and G11
Approved by a unanimous vote
G.11 – Abstain: Voigt
4 G.1 Ratification of Warrants
Ratify Warrants dated:
06.28.2024
07.03.2024
07.15.2024
07.22.2024
07.29.2024
G.2 Approval of Minutes
Approve Minutes dated July 16, 2024.
G.3 Resolution to Adopt the FY23 State Homeland Security Program Request to approve the Resolution to Adopt the FY23 State Homeland Security Program Grant Award for the City of Beaumont.
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, California, Authorizing Certain City Officials of the City of Beaumont or Designee to Accept the Fiscal Year 2023 Award in the Amount of Seven Thousand Eight Hundred Fifty-Nine Dollars ($7,859), Grant No. 2023-0042 and to Authorize all Documents in the Furtherance Thereof.”
G.4 Adopt a Resolution Authorizing the Mayor and the Chief of Police to Sign a Federal Equitable Sharing Agreement that Will Allow the City to Receive Federally Forfeited Assets from Adjudicated Cases, Pursuant to the Federal Equitable Sharing Program
Adopt a Resolution Authorizing the Mayor and the Chief of Police to Execute a Federal Equitable Sharing Agreement.
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Authorizing the Mayor and the Chief of Police to Execute a Federal Equitable Sharing Agreement.” G.5 Authorize the City Manager to Sign an Assignment Consent Letter for Public Trust Advisors, LLC Ownership Structure Change
Authorize the City Manager to sign an Assignment Consent Letter to consent to the City’s Investment Advisors, Public Trust, LLC, to contributing equity ownership in Public Trust in exchange for equity ownership of TA PMA Holdings, LLC.
Authorize the City Manager to sign the Assignment Consent Letter for Public Trust Advisors, LLC ownership structure change.
G.6 FY2023-2024 4th Quarter Budget Update and Financial Status Report
5 Receive a report on the status of the City’s budget and financial status as of June 30, 2024, and approve recommended budget adjustments.
Receive and file report, and;
Approve recommended budgets adjustments as outlined in
Attachment B
G.7 City of Beaumont Accounts Receivable as of June 30, 2024 Accounts Receivable Balances at Fiscal Year End.
Receive and file.
G.8 FY2023-2024 4th Quarter Investment Report
FY2023-2024 investment activity report for the months of April through June 2024.
Receive and file report.
G.9 Acceptance of Dedication of Parcel – Mesa Lift Station Accept dedication of parcel for the Mesa Lift Station and the Mesa Lift Station Upgrade Project.
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, California, Accepting Parcel for Mesa Lift Station (Parcel B as Shown on Parcel Map No. 31368, Recorded In Book 229 of Parcel Maps, In Pages 46-53, Inclusive, Riverside County Records).”
G.11 Tri Pointe Bond Exoneration
Performance bond exonerations for Tract Map No. 31468-6, and Tract No. 34290. Maintenance bond exonerations for Tract Map No. 31468-5, and Tract No. 31468-7.
Accept the public improvements, authorize the Mayor to sign the Certificate of Acceptance, and authorize city staff to issue a bond exoneration letter for Performance and Maintenance Bonds for (Project / Bond Number / Improvement):
• Tract Map No. 31468-6 / 5022637 / Street
• Tract Map No. 34290 / 52BSBDL9439 / Street and Storm Drain • Tract No. 31468-5 / 5022636-M / Street & Storm Drain
• Tract No. 31468-7 / 82296452-M / Street, Storm Drain & Sewer
H. YOUTH COUNCIL REPORT
6 Recruitment period is open.
I. PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
I.1 Public Hearing and Consideration of Proposed Amendments to the Beaumont Municipal Code Chapter 9.03 “Regulations of Special Events”, “Definitions” Section 9.03.020.I. (PLAN2024-0064)
Recommended amendments to the Beaumont Municipal Code Section
9.03.020.I.1 and 9.03.020.I.2 related to definitions for major and minor special events to be consistent with the current fee schedule.
Public Hearing opened at 6:25 p.m.
No comments
Motion by Mayor Fenn
Second by Mayor Pro Tem Lara
Continue the public hearing to a future date to allow staff additional time to propose CPI adjustments to the fee schedule.
Approved by a unanimous vote
I.2 Public Hearing of Tentative Parcel Map 38953 (PM2024-0003) for Consideration of a Finance and Conveyance Map to Subdivide 110.19 Acres into Six (6) Parcels, located in Planning Area 20 of the Oak Valley & SCPGA Golf Course Specific Plan. APN: 413-790-010
An application for a Tentative Parcel Map 38953 for Consideration of a Finance and Conveyance Map located in Planning Area 20 of the Oak Valley & SCPGA Golf Course Specific Plan.
Public Hearing opened at 6:29 p.m.
M. Lopez - Spoke to a concern of recently purchasing a home with a view lot and is now being built behind.
Public Hearing closed at 6:32 p.m.
Motion by Council Member White
Second by Mayor Pro Tem Lara
To a pprove Tentative Tract Map No. 38953 (PM2024-0003) subject to the Development Agreement and the attached conditions of approval; and
Direct staff to prepare a Notice of Determination for the Applicant to file with the Riverside County Clerk Recorder.
7 Approved by a unanimous vote
I.3 Public Hearing and Consideration of a Resolution for the First Amendment to the City’s FY 2025-2029 Capital Improvement Plan
Approval of a Resolution to amend the five-year FY 2025-2029 Capital Improvement Plan (CIP).
Council Member Voigt recused for Items I.3, J.3. and J.7 Public Hearing opened at 6:43 p.m.
No comments
Public Hearing closed at 6:43 p.m.
Motion by Council Member White
Second by Mayor Fenn
To w aive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Amending the Five-Year Capital Improvement Plan for Fiscal Years 2025-2029”; and
Approve a budget adjustment in the amount of $1,700,000.
Approved
J. ACTION ITEMS
J.3 Authorization to Issue a Purchase Order to the County of Riverside in an Amount Not to Exceed $1,383,753 for the Purchase of a Smeal Type 1 Pumper Fire Engine – Capital Improvement Project (CIP) No. F25-02 Purchase of a fire engine to add to the City’s fleet.
Motion by Council Member Martinez
Second by Mayor Pro Tem Lara
Approve a purchase order to the County of Riverside in an amount not to exceed $1,383,753 for the purchase of a Smeal Type 1 Pumper Fire Engine allocated to Capital Improvement Project No. F25-02.
Approved
Ayes: Martinez, White, Lara, Fenn
Recused: Voigt
J.7 Approve Purchase Order Change Order for the County of Riverside Fire Department in the Amount of $440,444
Change order in the amount of $440,444 for Fire Services.
Motion by Mayor Pro Tem Lara
Second by Council Member Martinez
8 To a pprove purchase order change order for the County of Riverside Fire Department in the amount of $440,444.
Approved
Ayes: Martinez, White, Lara, Fenn
Recused: Voigt
J.1 Traffic Impact Analysis Guidelines
Approve the Traffic Impact Analysis (TIA) Guidelines.
Motion by Council Member White
Second by Council Member Voigt
To approve the Traffic Impact Analysis Guidelines performed by Fehr and Peers, dated August 2024, and direct staff to develop an implementation and enforcement policy for future consideration.
Approved by a unanimous vote
J.2 Truck Route Study
Results of the Truck Routing Study and Recommended Improvements.
Motion by Council Member Voigt
Second by Mayor Fenn
To a pprove the Truck Route Study performed by Fehr and Peers, dated August 2024, and direct staff to develop an implementation and enforcement policy for future consideration.
Approved by a unanimous vote
J.4 Discussion and Direction on the Future Use of the City-owned Facility Located at 500 Grace Avenue and Update on the Surplus Land Act City Council requested that staff bring forth an item for discussion and direction.
Direction to staff to create a building assessment report.
J.5 Approve a Two-Year Service Contract with Flock Safety in an Amount Not- to-Exceed $225,900
Request to approve a two-year service contract with Flock Safety for the addition and service of 36 additional Flock cameras.
9 Motion by Council Member Voigt
Second by Mayor Pro Tem Lara
To a pprove the two-year service contract with Flock Safety for a total of $225,900; authorize the City Manager to execute the contract on behalf of the City; and authorize a purchase order in an amount not to exceed $117,900 for FY 2024-2025.
Approved by a unanimous vote
J.6 Approve Professional Services Agreement with Avenu Insights & Analytics for Tax Compliance Auditing Services
Strategic Plan – Level #2, Target #4, Goal #3 – Develop a strategy for revenue development.
Motion by Mayor Pro Tem Lara
Second by Mayor Fenn
Approve a Professional Services agreement with Avenu Insights & Analytics in an amount not to exceed $157,625 for a three-year period.
Approved by a unanimous vote
J.8 Purchase Order for Scott Fazekas & Associates in an Amount Not-to- Exceed $250,000
To approve a purchase order for Scott Fazekas & Associates (SFA) for plan check services.
Items J.8 and J.9 were taken in one action.
Motion by Council Member White
Second by Council Member Martinez
Approve a purchase order in the amount of $250,000 for Scott Fazekas & Associates.
Approved by a unanimous vote
J.9 Authorize a Five Year Copier Agreement with Konica Minolta City-wide leasing of multi-function copiers.
Authorize the City Manager to execute a five-year Premier Advantage Agreement and Lease Schedule A with Konica Minolta for an amount not to exceed $352,560.00.
10 J.10 Summer 2024 Beaumont Nights at Towncenter Summary Review Cost Summary and Discuss Future Plans for Beaumont Nights at Towncenter.
Direction to staff to make adjustments to the dates and times and to move towards a deposit-based program for vendors.
J.11 Approval of City Attorney Invoices for the Month of July 2024 City Attorney Pinkney recused on this item.
Motion by Council Member White
Second by Mayor Pro Tem Lara
Approve invoices in the amount of $112,418.23.
Approved by a unanimous vote
K. LEGISLATIVE UPDATES AND DISCUSSION
L. ECONOMIC DEVELOPMENT UPDATE
M. CITY TREASURER REPORT
N. CITY CLERK REPORT
O. CITY ATTORNEY REPORT
P. CITY MANAGER REPORT
Report of from summer swim lessons hosted by the City.
Q. FUTURE AGENDA ITEMS
• Assessment for the need for additional community center(s) (Future) • Annexation Agreement with the County (Future)
add: Report of City owned properties
11 R. COUNCIL REPORTS
Martinez - gave a report out from the National Night Out event and thanked everyone involved.
Voigt - Attended the Finance and Audit Committee.
Fenn - Attended parks events, an apartment groundbreaking, Water Alliance meeting, Tnow, Passcom, Beaumont Chamber Breakfast and Veterans event.
Lara - Attended the State of the District, thanked grounds staff for the upkeep of the Sports Park.
White - Attended the State of the District and Veteran's event.
S. ADJOURNMENT at 10:39 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday September 3, 2024, at 6:00 p.m. unless otherwise posted.