DATE: JANUARY 21, 2025
FROM: ROBERT VESTAL, P.E.,PUBLIC WORKS DIRECTOR/CITY
ENGINEER CITY OF BEAUMONT
TO: WEKA, INC.
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER No. 1
UTILITIES AND BALANCING QUANTITIES
INSTRUCTIONS TO THE CONTRACTOR AT THE REQUEST OF THE CITY ENGINEER:
These modifications are based upon site requirement for the completion of the project.
Item No. Description Quantity Unit Unit Cost Extended
Amount
3 Reduce Quantity of C900 Pipe Installation -800 LF $268 $ -214,400.00 27 Delete Bid Item -500 LF $20 $ -10,000.00
28 Deleted Bid Item -500 LF $20 $ -10,000.00
COR #1 T&M for Unknown and Unmarked Utilities $ 147,217.71
SUBTOTAL= $ $ -87,182.29
TOTAL AMOUNT OF THIS CHANGE ORDER
CONTRACT AMOUNT RECONCILIATION
$ -87,182.29
CONTRACT AMOUNT $ $3,269,552.00
CHANGE ORDER NO. 1 $ -87,182.29
TOTAL COST OF CONTRACT AS PER THIS CHANGE ORDER= $ $3,182,369.71
The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in Contract, law or equity, arising out of or related to the subject of the change order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all , consequential damages.
ROBERT VESTAL, P.E., PUBLIC WORKS DIRECTOR/CITY ENGINEER DATE
ELIZABETH GIBBS , CITY MANAGER DATE
WEKA, INC., CONTRACTOR
DATE
City of Beaumont
550 E. Sixth Street
Beaumont, CA. 92399
Attn:Kenyon Potter
JM02
Pothole existing utility not on plans. 2" PVC
28+02, 2" PVC 28+60. Backfilled utilities with
import sand for identification.
LS 1 2,403.78$ 2,403.78$
JM03
Investigational potholes of unmarked 12"
forced sewer pipe in multiple locations, extra
time was spent trying to obtain accurate
locations and elevations of exisiting parallel
sewer line.
LS 1 5,544.79$ 5,544.79$
JM04
Investigational potholees of unmarked 12",
extra time was spent trying to obtain
accurate locations and elevations of existing
parallel sewer line.
LS 1 5,692.58$ 5,692.58$
JM05
Pothole existing utility not on plan for
reclaimed water line crossing at fill station
driveway. Backfilled utility with import sand
for identification, installed cold mix over
pothole.
LS 1 1,719.37$ 1,719.37$
JM06
Investigation potholes of unmarked 12"
forced sewer in multiple locations, ectra time
was spent trying to obtain accurate locations
and elevations of existing parallel sewer line.
LS 1 2,785.03$ 2,785.03$
WEKA INC
236 W. Orange Show Rd., Suite 114
San Bernardino, CA. 92408
Phone: (909) 425-8700 – Fax: (909) 425-8706
Contractors License #670100 / DIR# 1000003472
Below and attached you will find a summary of costs, with backup, for various extra work performed on the Beaumont Mesa Lift Station Project.
October 1, 2024
PROJECT: Beaumont Mesa Lift Station Force Main CIP WW-09 RE: COR 01.00 Extra Work Reports
Kenyon Potter,
JM07
Investigational potholes of marked 12" force
sewer in multiple locations, extra time was
spent trying to obtain accurate locations and
elevations of existing parallel sewer line.
Some locate marks have been off by upwards
of six feet.
LS 1 9,222.11$ 9,222.11$
JM09
Investigational potholes of marked 12" force
sewer in multiple locations, extra time was
spent trying to obtain accurate locations and
elevations of existing parallel sewer line.
Some locate marks have been off by upwards
of six feet. Grind asphalt and install temp
asphalt.
LS 1 8,556.64$ 8,556.64$
JM10
Pothole existing utility not on plan. 24" steel
storm drain pipe 70+10, backfilled utility with
import sand for identification, sweep, and
cleaned roadway.
LS 1 1,379.50$ 1,379.50$
JM14
Conflict with existing 12" PVC pipe not per
plan. Excavation under and around 12" pipe,
cut, dewater, and removed in two locations
concrete bulk head north location. Installation
of 16" end cap on east location.
LS 1 6,254.10$ 6,254.10$
JM15
Unmarked utility crossing not on plans 6" PVC
reclaimed pipe and two 4" pvc reclaimed
pipes. Excavation under and around pipes.
Installation of 16" PVC pipe under utilities,
backfill, and compaction under and around
existing unmarked utilities. 15+45
LS 1 3,003.88$ 3,003.88$
JM16
Marked utility crossing not on plans 4"
conduit 19+85, 4" conduit 21+03, 10" DIP
water 21+42, excavation under and around
existing utilities. Installation of 16" pipe
under utilities, backfill, and compaction under
and around utilities.
LS 1 7,062.17$ 7,062.17$
JM17
Marked utility crossing not on plans 8" gas
22+15, SCE concrete encasement 23+05,
unmarked utilty crossing 24" storm drain
22+77 damaged utility with excavator
bucket, Cut, removed, and repaired 24" drain
pipe. Excavation under and around utilities.
Installation of 16" pipe under utilities,
compaction under and around utilities.
LS 1 9,843.81$ 9,843.81$
JM18
Unmarked utility crossing not on plans. 24"
storm drain 25+70 damaged pipe with
excavator bucket. Cut, removed, and repaired
24" drain pipe.
LS 1 6,853.22$ 6,853.22$
JM19
Prep and install asphalt at Fire Station
driveway. Removed native soil and installed
aggregate base with 3/4" asphalt and
wooden border.
LS 1 10,166.46$ 10,166.46$
JM20
Unmarked utility crossing not on plans 2" PVC
temp fire station water service. Excavation
under and around utility. Installation of 16"
PVC pipe under existing utility. No
compaction around utility at this time. Extra
work is ongoing and nt limited to JM20
LS 1 1,617.22$ 1,617.22$
JM21
Investigational potholes of existing utilities
12" fm pipe in two locations 32+00 and
33+70. Dry hole cut of 7.50 feet deep and
7.00 feet wide. Locates placed after potholing
occurred in specified locations.
LS 1 7,304.12$ 7,304.12$
JM22
Re-pothole for existing utility 12" FM Pipe,
new locate marks placed on roadway 30'
outside original locate marks. No pipe was
found 7' x7' 32+75
LS 1 2,421.86$ 2,421.86$
JM23
Re-pothole for existing utility 12" FM Pipe,
new locate marks placed on roadway 10'
outside original locate marks. No pipe was
found 7'x7' 33+00
LS 1 2,421.86$ 2,421.86$
JM24
Reconfiguration of 16" PVC pipe alignment
due to inaccurate survey offset 59+48 to
59+82. Survey was off upwards of 1.80 Feet.
LS 1 4,306.10$ 4,306.10$
JM25
Unmarked utility crossing not on plan, 2"
conduit with wires inside 62+15. Damaged
utility with excavator bucket. Extra work is for
slow down and safety measures when
excavating around damaged power line, no
repair was made at this time.
LS 1 3,254.20$ 3,254.20$
JM26
Excavation and repair of damaged 2" power
conduit 62+15, directed by CalTrans to repair
and install rope inside conduit.
LS 1 1,309.37$ 1,309.37$
JM27
Unmarked and marked utility crossings not on
plans 4/24" storm drain pipes 70+10, 70+13,
70+17, and 70+21. One utility located by
District and one 24" drain pipe verified
70+10. All others are unmarked utility
crossings not on plans.
LS 1 8,245.40$ 8,245.40$
JM31
Re-excavation of our saturated soil and re-
conditioning of dryer soil 57+30 to 58+30.
Trench line was pumping unsafe conditions
for vehicle traffic.
LS 1 9,714.94$ 9,714.94$
JM32 Removal of overstaurated soil at 74+67.
Installation of dry soil for compaction.LS 1 3,271.99$ 3,271.99$ JM33
Pothole marked utilities 8" sewer and 14"
sewer untilities mismarked. Found 8" sewer 6'
off markings and 14" sewer 10' off markings.
Extra time was spent investigating locations.
Sewer piping alignment is not per plans.
LS 1 4,861.22$ 4,861.22$
JM34
Pothole unmarked 12" forced main sewer
pipe at manhole vault in multiple locations.
12" forced main is not routed per plans.
Different alignment.
LS 1 4,427.95$ 4,427.95$
JM35
Cleaning existing 16" PVC pipe. Removed soil
and mud 11+27, unmarked utility crossing
not on plans. Damaged existing 4" steel pipe,
reported to 811, 2.5 hour delay from Gas
Company to claim ownership and deem
abandoned.
LS 1 8,117.68$ 8,117.68$
JM36
Unmarked utility crossing not on plans 6" PVC
41+83 conflict with proposed Manhole #2.
Notified parties, no parties claiming utility.
Cut, removed, and bulkhead abandoned 6"
PVC pipe.
LS 1 2,219.18$ 2,219.18$
JM37
Unmarked utility crossing not on plans 6" PVC
12+34 conflict with proposed Manhole #1.
Notified parties, City claimed utility. Cut and
removed abandoned 6" PVC pipe. Removal is
not limited to JM37, ongoing process.
LS 1 3,237.21$ 3,237.21$
COR Total 147,217.71$
Thank you,
Kari Saputo
Project Administrator
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223
Attn:Kenyon Potter, P.E.
3 16-in PVC C-900 Pipe, DR-18 800 LF (268.00)$ (214,400.00)$ 27 Pipe Trench 1.1 to 2.0 feet deeper than shown
on plans (additive change)/ shallower
(deductive change) than shown on the bid
plans.
500 LF (20.00)$ (10,000.00)$
28 Pipe Trench 2.1 to 3.0 feet deeper than shown
on plans (additive change)/ shallower
(deductive change) than shown on the bid
plans.
500 LF (20.00)$ (10,000.00)$
COR Total (234,400.00)$
Thank you,
Steve Miller
Project Manager
WEKA INC
236 W. Orange Show Rd., Suite 114
San Bernardino, CA. 92408
Phone: (909) 425-8700 – Fax: (909) 425-8706
Contractors License #670100 / DIR# 1000003472
Below and attached you will find a summary of costs, with backup, associated with Deductive Change Order To Finalize The Beaumont Mesa Lift Station Force Main Project. Contract C23-108 & PO 23/241730.
January 14, 2025
Deductive Change Order To Finalize The Beaumont Mesa Lift Station Force Main Project. Contract C23-108 & PO 23/241730.
Kenyon,
JM14Page 251 of 506
JM02, JM05, JM06, JM07, JM09, JM10, JM15, JM16, JM17, JM18, JM27,
JM17Page 253 of 506
FOR INFORMATION/PRICING ONLYJM14Page 254 of 506
FOR INFORMATION/PRICING ONLYJM26Page 255 of 506
FOR INFORMATION/PRICING ONLYJM26Page 256 of 506
FOR INFORMATION/PRICING ONLYJM26Page 257 of 506
FOR INFORMATION/PRICING ONLYJM19Page 258 of 506
FOR INFORMATION/PRICING ONLYJM19Page 259 of 506
FOR INFORMATION/PRICING ONLYJM26Page 260 of 506
FOR INFORMATION/PRICING ONLYJM19Page 261 of 506
FOR INFORMATION/PRICING ONLYJM19Page 262 of 506
FOR INFORMATION/PRICING ONLYJM18Page 263 of 506
FOR INFORMATION/PRICING ONLYJM05, JM31Page 264 of 506
JM14Page 265 of 506
JM02, JM05, JM06, JM07, JM09, JM10, JM15, JM16, JM17, JM18, JM27,
JM17Page 267 of 506
FOR INFORMATION/PRICING ONLYJM14Page 268 of 506
FOR INFORMATION/PRICING ONLYJM26Page 269 of 506
FOR INFORMATION/PRICING ONLYJM26Page 270 of 506
FOR INFORMATION/PRICING ONLYJM26Page 271 of 506
FOR INFORMATION/PRICING ONLYJM19Page 272 of 506
FOR INFORMATION/PRICING ONLYJM19Page 273 of 506
FOR INFORMATION/PRICING ONLYJM26Page 274 of 506
FOR INFORMATION/PRICING ONLYJM19Page 275 of 506
FOR INFORMATION/PRICING ONLYJM19Page 276 of 506
FOR INFORMATION/PRICING ONLYJM18Page 277 of 506
FOR INFORMATION/PRICING ONLYJM05, JM31Page 278 of 506
FIRST AMENDMENT
TO PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF BEAUMONT AND ALBERT A. WEBB ASSOCIATES FOR ENGINEERING SUPPORT SERVICES FOR THE MESA LIFT STATION FORCE MAIN PROJECT (CIP WW-09)
THIS FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR is made and effective as of the day of _February_, 2025, by and between the CITY OF BEAUMONT, a general law city, (“CITY”) whose address is 550 E. 6th Street, Beaumont, California 92223 and ALBERT A. WEBB ASSOCIATES, a California corporation whose address is 3788 McCray Street #32, Riverside, CA 92506 (“CONTRACTOR”) in consideration of the mutual promises and purpose contained herein, the parties agree as follow:
1. RECITALS
This First Amendment is made with respect to the following facts and purpose that the parties agree are true and correct:
A. On August 15, 2023, the City and ALBERT A. WEBB ASSOCIATES, entered into that certain agreement entitled “Agreement for Professional Services by Independent Contractor” for ENGINEERING SUPPORT SERVICES FOR THE BEAUMONT MESA LIFT STATION FORCE MAIN PROJECT (“Agreement”).
B. City has requested a further change in scope to the work under the Agreement regarding additional design services for existing deficiencies and CONTRACTOR has requested that the scope of work should be increased as provided in the Proposal dated September 6, 2024, a copy of which is attached hereto as Exhibit “A”, and incorporated herein by this reference.
2. AMENDMENT
Section 2 of the Agreement is hereby amended to add to the Services those services identified in the Proposal attached hereto as Exhibit “A”.
Section 4.01 of the Agreement is hereby amended to increase the maximum compensation under the Agreement as follows: Under the Agreement, compensation was set at seventy-four thousand five hundred fifty-one dollars ($74,551). Per this First Amendment, compensation is increased by the maximum amount of twelve thousand five hundred dollars ($12,500) as provided in the Proposal attached hereto as Exhibit “A” resulting in total compensation under the Agreement not to exceed eighty-seven thousand fifty-one dollars ($87,051).
The recitals to this Amendment are deemed incorporated herein by this reference. All other terms of the Agreement not expressly amended by this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereby have made and executed this First Amendment to Professional Services Agreement to be effective as of the day and year first above-written.
CITY:
CITY OF BEAUMONT
By:
Mike Lara, Mayor
ATTEST
City Clerk
APPROVED AS TO FORM
John Pinkney, City Attorney
CONTRACTOR:
ALBERT A. WEBB ASSOCIATES
By:
Print Name:
Title:
EXHIBIT “A” PROPOSAL
DATED September 6, 2024
2024-0542
3788 McCray Street, Riverside, CA 92506 | P:951.686.1070 | F:951.788.1256 | www.webbassociates.com H:\2023\23-3422\Project Management\Change Orders\23-3422 Contract Amendment 1 - Final.docx September 6, 2024
Kenyon Potter
CITY OF BEAUMONT
550 E 6th Street
Beaumont, CA 92223
RE: Request for Contract Amendment No. 1 –Additional Construction Support Services for the Beaumont Forcemain Project,
Dear Mr. Potter:
Albert A WEBB (WEBB) Associates submits this request for contract amendment for additional services not included in the original budget. During construction, there was no survey control established for the north end of Nicolas and potholing data revealed unforeseen conflicts which resulted in survey work to establish control, additional construction staking and re-design work for the manholes in 4th Streets and the air valve installation at the north end of Nicolas. WEBB responded to construction assistance at the request of the City throughout the project. The original estimated budgets and assumptions have been exceeded and will be exceeded based on preparing the as-builts. The scope of services and budgets for the additional work to finish the project are as follows:
Additional Surveying and Construction Staking $3,500
x Additional Staking requested by Contractor due to re-design from unforeseen conditions Re-design $3,000
x Engineering design to address conflicts from unforeseen conditions As-builts $6,000
x Provide as-builts from design revisions and Contractor redlines The total amount requested for these services is $12,500,not to be exceeded without prior authorization, and to be billed in accordance with the executed agreement dated August 15, 2023.
If you find this proposal acceptable, please sign the space provided below and return to our office. We appreciate this opportunity to be of service to your firm and look forward to hearing from you. If you have any questions regarding this proposal, please contact us at 951-686-1070.
Sincerely,
ALBERT A. WEBB ASSOCIATES
_______________________________________
Reed Chilton, PE
Director of Construction Management and Inspection
_______________________________________
Brad Sackett, PE
Senior Engineer
REVISED SCOPE & FEE ACCEPTED BY:
_______________________________________
City of Beaumont
When Recorded Return
Original To:
City of Beaumont
550 East 6th Street
Beaumont, CA 92223
NO RECORDING FEE REQUIRED
PER GOVERNMENT CODE SECTION 27383
NOTICE OF COMPLETION
NOTICE is hereby given that the CITY OF BEAUMONT, 550 East 6th Street, Beaumont, California, 92223, a municipal corporation, is owner in fee of an easement in the property hereinafter described. Said owner caused a work of improvement on the property hereinafter described and was COMPLETED before October 8, 2024, by Weka, Inc., contractor.
The property on which said work of improvement was completed in the County of Riverside, and State of California, said work beginning at the City of Beaumont Mesa Lift Station located at 12940 Potrero Blvd. then south along Potrero Blvd, then east along Western Knolls Road to its connection with interstate I-10 and also at intersection of Prosperity Way & Nicholas Road and the intersection of 4th & Nicholas Rd.
Mesa Lift Station 16in Force Main Project.
___________________ ______________________________
Date Mike Lara,
Mayor of the City of Beaumont, CA
VERIFICATION:
I the undersigned am the Mayor of the City of Beaumont, the declarant of the foregoing Notice of Completion. I have read the said Notice of Completion and know the contents thereof: The same is true of my knowledge. I declare under penalty of perjury that the foregoing is true and correct.
___________________ ______________________________
Date Mike Lara,
Mayor of the City of Beaumont, CA
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
On _________________ before me, ___________________________ Notary Public, personally appeared David Fenn, Mayor of the City of Beaumont, California, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
BY: _________________________________________ (SEAL) NOTARY A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
Application No.: A.23-05-010
Exhibit No.: SCE-02 Vol. 09
Witnesses:T. Anderson
K. Davis
(U 338-E)
2025 General Rate Case
Poles
Before the
Public Utilities Commission of the State of California
Rosemead, California
May 12, 2023
27 Table V-6
Development of Pole Replacement Unit Costs
(Nominal $)
(a) Base Unit Cost 1
The base unit cost forecast includes the following components: 2 base unit costs, environmental costs, B-item material costs, and overhead costs. SCE developed its 3 forecast based on the analysis of pole replacement costs derived from historical data from closed work 4 orders. The base unit costs components are summarized in Figure V-6 above and discussed below. 5 For Distribution, SCE determined the 2022 closed work orders was 6 the best representation of a Distribution pole’s base unit cost. Transmission installations are more 7 complex and require additional planning, extending over multiple years. SCE determined that using a 8 2021 and 2022 closed work order sample was the best representation for Transmission, 9
Staff Report
TO: City Council
FROM: Sean Thuilliez, Chief of Police
Darron Usher, Principal Management Analyst
DATE February 4, 2025
SUBJECT: Approval of Final Lease Payment for Police Radios
Description Approve the requisition to complete the final payment for the Motorola Police Department radios in the amount of $191,072.96.
Background and Analysis:
On August 17, 2021, the City Council approved Phase I of the Beaumont Police Department migration to the Riverside County Public Safety Enterprise Communication (PSEC). This initial phase laid the foundation for integrating the Police Department's communication systems with the County’s network.
On September 7, 2021, the Council approved Phase II of this Public Safety radio integration project, which included the lease and installation of 125 Motorola radios for a total cost of $1,092,137.60. Subsequently, on September 21, 2021, staff presented an amendment to the Capital Improvement Plan (CIP) to incorporate this project. At that meeting, the City Council adopted the resolution titled, "A Resolution of the City Council of the City of Beaumont Amending the Five-Year Capital Improvement Plan for Fiscal Years 2021/2022–2024/2026."
Following a competitive bidding process, Motorola was selected as the vendor for a three-year lease agreement to provide the radios as part of the Phase II integration. The approved funding sources included the General Fund, Public Safety CFD Reserve, and Public Safety Grants.
To date, the City has completed the down payment and the first lease payment in the amount of $803,213.98. This request seeks City Council approval to process the second and final payment of $191,072.96, concluding the lease agreement with Motorola and ensuring full ownership of the radios.
Fiscal Impact:
The preparation of this staff report incurred an estimated cost of $1,000.
The expense will be paid by the PD department budget in GL 100 -2050-7057-0000.
Recommended Action:
Approve the requisition to make the final lease payment to Motorola for the CIP PS -04 Police Radio Project in the amount of $191,072.96.
Staff Report
TO: City Council
FROM: Jennifer Ustation, Finance Director
DATE February 4, 2025
SUBJECT: FY2024-2025 Mid-Year Budget Report
Description Receive and file FY2024-2025 mid-year budget report.
Background and Analysis:
Overview
As per the City of Beaumont Financial Management Policy, a mid -year budget report will be presented to the Mayor and City Council for review and discussion as an action item on a City Council agenda. This report provides financial data for the si x months of the fiscal year from July 1, 2024, to December 31, 2024, and provides the City Council with a broader look of the City’s financial picture at the mid-point of the fiscal year. The report focuses on the current fiscal year and provides an analysis of adopted budget revenues and expenditure appropriations.
Economic Outlook
National Economy
According to Beacon Economics’ 2025 at the start of 2025, the U.S. economy remains on a strong growth trajectory, with real GDP averaging 3% over the past n ine quarters and household finances in robust condition. Incomes have outpaced inflation over the past five years, and household debt levels are declining, contributing to record-high net worth and improved, though still significant, inequality levels. Despite these positive economic indicators, voter sentiment was subdued leading up to the 2024 election, driven by perceptions of inflation and economic pessimism. President Donald Trump’s second term inherits a resilient economy, but the administration’s imm ediate focus may amplify current trends rather than address critical long-term vulnerabilities.
The primary risks stem from unsustainable fiscal and financial imbalances. The Federal deficit has widened to 7% of GDP, and the debt-to-GDP ratio is a staggering 120%, raising concerns about fiscal sustainability. Additionally, asset markets show signs of
significant overvaluation, with stock market capitalization exceeding 200% of GDP and Bitcoin crossing $100,000. While the Federal Reserve has eased interest rates and continues quantitative tightening, these measures may not be sufficient to contain the looming risks. Trump’s economic policies, including potential tax cut extensions and deregulation, are likely to support short-term growth but exacerbate imbalances, making the eventual economic correction more severe and potentially destabilizing.
California Economy
California continues to demonstrate resilience as a leading economic powerhouse, contributing 14% of the nation's GDP and maintaining a real median household income nearly 11% higher than the national average. Real GDP growth in the state is keeping pace with national trends, growing 2.8% between the first two quarters of 2024, and surpassing regional averages in the Far West. Politically, the reje ction of ballot measures for rent control and minimum wage increases in the November elections highlight a potential rightward shift in the state’s electorate. Despite balancing its 2024 - 2025 budget, California remains heavily reliant on tech -driven revenues, exposing itself to risks tied to market volatility. The state’s fiscal health is projected to face significant deficits in the coming years, underscoring the fragility of its dependence on high -income taxpayers and the tech industry.
Looking ahead, challenges tied to labor market strain, international migration policies, and tariff proposals from the incoming Trump administration pose additional risks.
California's unemployment rate has risen to 5.4%, and domestic migration remains net- negative, with international migration serving as a crucial stabilizer for workforce and economic growth. Proposed tariffs on imports from Mexico and China may increase costs for consumers and producers, while the elimination of federal EV tax credits could hinder the state’s clean energy progress. However, California’s commitment to renewable energy initiatives and sustained EV incentives reflects its proactive approach to mitigating these challenges. The state faces a precarious balancing act as it navigates these economic pressures, relying on innovation and fiscal prudence to maintain its resilience.
City of Beaumont
The unemployment rate in the Riverside-San Bernardino-Ontario MSA was 5.3% in November 2024, a slight decrease from 5.5% in October, and remaining flat to a year- ago estimate of 5.3%. The unemployment rate was 5.4% in Riverside County, and 5.1% in San Bernardino County.
The City had an overall decline in total permit activity in calendar year 2024. Calendar year 2023 had a slight decrease from 2022 and in comparison, calendar year 2024 is
below calendar year 2023 by 28.5%. Below is a table representing the permit data for the City of Beaumont over the last ten calendar years. Total permit activity for 2023 had a decrease in permits issued from 2022 by .9% -(29).
General Fund
Overview
As of December 31, 2024, General Fund Revenues and Sources of Funds totaled $28M, an increase of 27.8% ($6.1M) from the same point last year. Expenditure and Uses of Funds totaled $24.5M, which is an increase of 3.8% ($899k) from last year’s midway point.
For this period, July through December 2024, Revenues and Sources of Funds exceeded Expenditures and Sources of Funds by approximately $3.6M. Several of the General Fund’s larger revenue streams, such as Property Taxes, are received in the latter half of the fiscal year. Historically, during the first six months of the fiscal year, the General Fund cash flow needs are reliant upon the City’s 16% Operating Reserve which prevents the City from having to borrow funds (i.e. issue tax and revenue anticipation notes), thereby avoiding additional interest and issuance expenses. However, the 1st quarter Sales Tax payment included a one-time $6.22M California Department of Tax and Fee Administration (CDTFA) audit correction of a fulfillment center which pushed revenues ahead of expenditures this fiscal year.
The table below summarizes this activity for the current year, as well as the two previous years.
Revenue and Sources of Funds
The General Fund has many sources of revenues with the Tax category account ing for 74% of the total General Fund budget. The taxes category includes Property Tax, Sales Tax, and Other Taxes such as Utility Users Tax and Transient Occupancy Tax.
Sales Tax – Sales tax revenue is a significant source of tax revenue for the City of Beaumont. It is comprised of two components: the City’s share of the State sales tax rate and a voter approved 0.5% general sales tax for public safety. At the mid -year point of the fiscal year, sales tax receipts are up from the same point last year, wit h only revenue received as of October 2024. This is due largely to a one-time audit correction from a fulfillment center in the amount of $6.2M. This amount will be excluded from the future budget since it is one-time. November and December 2024 Sales Taxes will record during third quarter. The table below summarizes these balances, as well as those of the two previous years.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Revenues and Sources of Funds 68,117,655 28,144,358 41%22,006,377 23,942,908 Expenditures and Uses of Funds 73,202,815 24,472,983 33%23,573,723 18,958,728
Property Taxes – Property tax revenue is comprised of two major components: real property taxes and personal property taxes. At the mid-year point of the fiscal year, property taxes are currently at 34% and expect the majority of this revenue to be received in the second half of the fiscal year. The table below summarizes these balances, as well as those of the previous two years.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Sales Taxes 27,385,276 15,659,895 57%9,064,942 9,074,543 Sales Taxes (1/2 cent public safety)257,634 106,835 41%108,008 108,898 -
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
FY24-25 Mid-Year FY23-24 Mid-Year FY22-23 Mid-Year
Property Taxes
Real Property Taxes Personal Property Taxes
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Real Property Taxes 7,210,860 2,465,596 34%2,103,058 1,827,858 Personal Property Taxes 266,098 387,650 146%318,316 243,357
Other Taxes – Other taxes are comprised of Motor Vehicle In-Lieu Taxes, Vehicle License Collections, Utility Users Tax, and Transient Occupancy Tax. At the mid-year point of the fiscal year, other taxes are up 16% ($190K) from the same point last y ear.
The table below summarizes these balances, as well as those of the previous two years. Most of this revenue is received in the second half of the fiscal year.
Franchise Fees – Franchise fees are collected from Edison, cable company providers, Verizon and Frontier, Gas Company, and Waste Management. At the midpoint of the fiscal year, franchise fees are up less than 3% ($51K) from the same point last year.
The table below summarizes these balances, as well as those of the two previous years.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Motor Veh In-Lieu Taxes 8,123,441 - 0%- - Veh License Collection 66,490 - 0%- - Utility Users Tax 2,794,014 1,295,939 46%1,104,723 1,067,237 Transient Occupancy Tax 436,566 102,024 23%102,520 107,435
Other Revenue Categories – The remaining revenue categories represent 26% of total General Fund Revenues and Sources of Funds. The following table details the mid-year performance of each category for the current year, as well as the two most recent years.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Edison 654,592 - 0%- - Cable 310,877 68,185 22%75,090 83,020 Verizon/Frontier 85,762 13,616 16%18,602 23,651 Gas Company 249,431 - 0%- - Waste Management 2,121,000 1,638,000 77%1,575,000 1,575,000
By year end, these categories in total are projected to exceed budgeted amounts.
Projected results for each major revenue category are shown in the following table.
Expenditures and Uses of Funds
Expenditures and Uses of Funds are $24.4M or 33% at midyear. This represents a
3.8% ($988k) increase from the same point last year. The following table shows mid- FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Business License 398,437 158,302 40%149,549 133,455 Permits 2,204,998 1,180,218 54%1,827,086 1,973,187 Charges for Services 2,666,801 1,298,446 49%1,061,135 1,013,871 Fines and Forfeitures 174,194 75,603 43%62,619 64,183 Cost Recovery 950,988 499,048 52%314,265 99,963 Investment Earnings 1,575,134 1,133,404 72%2,276,858 1,439,627 Other Income 174,781 177,235 101%166,911 332,901 Admin Overhead 1,589,468 794,500 50%375,000 375,000 Sale of Property - - 0%817 83,664 Transfers-In 7,263,776 633,857 9%3,929,309 3,549,755 -
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
Sales Tax Property Tax Other Taxes Franchise Fees Other Revenue Projected Results
FY24-25 Budget FY24-25 Projected
FY24-25
Budget
FY24-25
Projected
% of
Budget
Sales Tax 27,642,910 37,228,777 135%
Property Tax 8,633,995 9,530,635 110%
Other Taxes 11,420,511 11,360,819 99%
Franchise Fees 3,421,662 3,345,686 98%
Other Revenue 16,998,577 17,722,400 104%
Total General Fund Revenue 68,117,655 79,188,317 116%
year expenditures organized by department for the current year , as well as the two preceding years.
General Fund expenses are also shown by category in the following table.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Non-Departmental 11,400,845 917,939 8%470,760 97,636 City Council 358,132 141,502 40%30,032 22,510 City Clerk 736,213 210,799 29%230,375 108,483 Administration 1,446,925 509,565 35%468,840 435,404 Communications 603,904 203,405 34%92,449 - Finance 1,970,722 914,786 46%861,174 713,235 IT 1,977,193 975,134 49%1,063,324 814,957 Economic Development 2,005,145 266,951 13%297,622 125,615 Risk and HR 3,780,143 2,882,358 76%2,367,017 2,512,507 Legal 1,500,000 474,289 32%576,492 476,279 Community Development 995,328 316,477 32%382,361 270,620 Community Services 2,194,756 852,959 39%930,163 478,192 Animal Control 372,247 149,443 40%182,112 163,650 Community Enhancement 385,343 157,346 41%158,516 142,260 Police 17,411,796 8,684,166 50%8,466,708 7,386,028 K-9 17,463 6,980 40%4,940 2,770 Police Support 3,310,412 1,355,033 41%1,216,791 1,038,766 Fire 9,271,237 43,845 0%58,057 86,886 Building and Safety 1,449,509 722,733 50%566,278 571,619 Public Works 2,851,042 1,098,381 39%1,114,844 575,614 Street Maintenance 3,033,478 1,225,065 40%1,106,029 935,814 Building Maintenance 1,391,247 454,209 33%532,954 406,955 Parks and Grounds 4,739,735 1,909,621 40%2,395,885 1,592,930 Total General Fund Expenditures 73,202,815 24,472,986 33%23,573,723 18,958,730
By year end, these categories in total are estimated to total less than budgeted amounts. Projected results for each expenditure category are shown in the following table.
Fund Balance
Fund balance is comprised of reserves and designations for specific operating needs or purposes. The 16% Working Capital Reserve is used to provide sufficient cash flow during the first half of the fiscal year, primarily resulting from timing differences between expenditures and revenues. The Budget Stabilization Reserve is established for the FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Personnel 32,065,631 14,582,573 45%14,203,220 11,938,020 Operating 27,997,128 7,889,664 28%7,044,581 6,184,860 Capital 2,272,313 1,075,816 47%1,881,905 719,571 Contingency 75,000 7,089 9%14,352 18,640 Transfers 10,792,743 917,836 9%429,663 97,635 Total General Fund Expenditures 73,202,815 24,472,978 33%23,573,721 18,958,726 FY24-25
Budget
FY24-25
Projected
% of
Budget
Personnel 32,065,631 29,667,731 93%
Operating 27,997,128 24,487,509 87%
Capital 2,272,313 2,272,313 100%
Contingency 75,000 75,000 100% Transfers 10,792,743 10,792,743 100%
Total General Fund Expenditures 73,202,815 67,295,296 92%
purpose of stabilizing delivery of services during periods of budget deficits and to mitigate the effects of major economic uncertainties resulting from unforeseen changes in revenues and/or expenditures. The Emergency Disaster Reserve is to cover emergency costs related to any disaster caused by nature or human. Any remaining fund balance is available for City Council appropriation or can be reserved for future appropriation.
The unassigned fund balance at the start of the fiscal year was $15M. On September 3, 2024, the City Council re-appropriated unexpended expenditures from FY2023-2024 in the amount of $1.4M. On October 1, 2024, the City Council approved a CIP budget amendment to program 3.9M of the assigned reserves balance to the Police Station Land Purchase. Taking into consideration projected revenues and expenditures at the fiscal year-end, fund balance is expected to total approximately $49M. The following table illustrates projected reserve balances at year-end.
Wastewater Fund
As of December 31, 2024, Wastewater Revenues and Sources of Funds totaled $5.8M, an increase of 23% ($1.1M) from the same point last year. Expenses and Uses of Funds totaled $6.8M, which is approximately a decrease of 3.4% ($240k) from last year’s midway point.
Revenues – The Wastewater revenues are projected to increase by $1.9M mostly from an increase in investment revenue and sewer service charge fees. Sewer service charge fees are billed bi-monthly, and the mid-year report represents two billings. The following table details the mid-year performance of each category for the current year, as well as the two most recent years.
07/01/24 Fund
Balance
6/30/25
Estimated
Fund Balance
16% Cash Flow Reserve 11,553,283 11,553,283
Budget Stabilization Reserve 5,000,000 5,000,000 Emergency Disaster Reserve 1,000,000 1,000,000
Assigned Reserves 5,253,242
Unassigned Fund Balance 15,024,686 32,002,867
37,831,211 49,556,150
Expenses - Expenses and Uses of Funds are $6.8M or 45% at midyear. This represents a 3.4% ($240k) decrease from the same point last year. The following table shows mid-year expenditures organized by category for the current year, as well as the two preceding years.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Permits - - 0%- - Fines and Forfeitures - 5,000 0%- - Cost Recovery 3,500 167,304 4780%- - Miscellaneous 113,921 141,646 124%123,134 63,387 Proprietary Revenues 14,712,628 5,545,783 38%4,616,793 4,344,911 Other Financing Sources 135 0%2,660 3,092 Transfers - - 0%- - Total Wastewater Revenues 14,830,049 5,859,868 4,742,587 4,411,390
By year end, these categories in total are estimated to total less than budgeted amounts. Projected results for each expenditure category are shown in the following table.
Transit Fund
As of December 31, 2024, Transit Revenues and Sources of Funds totaled $1.7M, an increase of 4.6% ($75k) from the same point last year. Expenses and Uses of Funds FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Personnel 2,509,844 1,221,706 49%1,179,807 1,181,372 Operating 6,619,309 2,249,458 34%2,045,046 1,602,568 Capital - - #DIV/0!240,306 254,202 Contingency 237,440 - 0%- - Debt Service 346 - 0% Transfers 5,524,250 3,301,543 60%3,547,608 3,278,069 Total Wastewater Expenses 14,891,189 6,772,707 45%7,012,767 6,316,211 FY24-25 Budget
FY24-25
Projected
% of
Budget
Personnel 2,509,844 2,364,849 94%
Operating 6,619,309 5,739,325 87%
Capital - - 0% Contingency 237,440 237,440 100% Debt Service 346 346 100% Transfers 5,524,250 5,524,250 100%
Total Wastewater Expenses 14,891,189 13,866,210 93%
totaled $1.4M, which is approximately an increase of less than 1% ($9k) from last year’s midway point.
Revenues – The Transit revenues are projected to increase 5% ($177k), mostly from an increase in investment earnings and EV charging. EV Charging station revenues are journaled monthly, and the route fees are received daily. The following table provides details on transit revenues.
Expenses - Expenses and Uses of Funds are $1.4M or 46% at mid-year. This represents less than 1% ($9k) increase from the same point last year. The following table shows mid-year expenditures organized by category for the current year, as well as the two preceding years.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
- - 0%- - Taxes 199,000 99,500 0%84,500 90,667 Intergovernmental 2,989,021 1,557,829 52%1,633,616 1,124,125 Miscellaneous 42,500 104,770 247%(36,840) 56,378 Proprietary Revenues 47,550 29,099 61%30,979 19,639 Other Financing Sources - 0%3 6,870 Transfers - - 0%- - Total Transit Revenues 3,278,071 1,791,198 1,712,258 1,297,679
By year end, these categories in total are estimated to total slightly less than the budgeted amounts. Projected results for each expenditure category are shown in the following table.
FY24-25
Budget*
FY24-25 Mid-
Year
% of
Budget
FY23-24 Mid-
Year
FY22-23 Mid-
Year
Personnel 2,527,682 1,169,202 46%1,105,989 975,528 Operating 742,693 223,776 30%277,951 214,330 Capital 7,696 3,848 50%3,103 3,058 Contingency - - 0%- - Transfers - - 0%- - Total Transit Expenses 3,278,071 1,396,826 43%1,387,043 1,192,916
Other Funds
Governmental Funds
Other funds of the City are used to segregate resources that are for a specific purpose.
All governmental fund positions at the midpoint are listed in the attached Treasurer Reports.
Propriety Funds
When the City charges customers for certain services it provides, these services are generally reported in proprietary funds. There are two types of proprietary funds:
enterprise fund (business-type activities) and internal service funds (internal allocation costs) included in the attached Treasurer Reports.
Recommended Grant Budget Amendments
Public Works - Solid Waste, SB 1383 Local Assistance Grant. $94,778 of the prior FY23/24 balance is being requested for State procurement requirements, education and outreach to the community and equipment.
Building – LEAP Local Early Action Planning Grant, $10,275 of Enterprise Permitting and Licensing (EPL) upgrade costs reimbursed by the grant.
Recommended General Fund Budget Amendments
As the year progresses, certain items and issues arise that are unforeseen in the budget process. These items are brought forth to Council in requested budget amendments. The following are recommended budget amendments for the General Fund.
FY24-25 Budget
FY24-25
Projected
% of
Budget
Personnel 2,527,682 2,370,221 94%
Operating 742,693 582,778 78%
Capital 7,696 7,696 100% Contingency - - 0% Transfers - - 0% Total Transit Expenses 3,278,071 2,960,695 90%
New positions were approved by City Council for Planning (Associate Planner) and Public Works (Environmental Compliance Specialist and Assistant Engineer). The recommended budget amount request is $53,881 for the remainder of the fiscal year.
Community Enhancement – Requesting $39,725 for contractual services to implement new processes and programs, and contractual services for upgrade to the EPL system.
Movement of funds between departments – Decrease $15,734 from Street Maintenance department and increase $15,734 for Public Works to cover DMV costs for the dump truck.
Self-Insurance Fund Budget Adjustments
The Self-Insurance Fund is used for settlements and claims arising from litigation activity within the City. In the current budget interest was not accounted for, the recommended budget increase to revenue is $160,000. The City has also had to pay a settlement in the amount of $160,000 and supplies in the amount of $820. The recommended budget increase to expenditures is $160,820.
Capital Improvement Program Mid-Year Updates
The Capital Improvement Plan (CIP) outlines a schedule of public service expenditures.
The CIP does not address all of the capital expenditures for the City, but provides for large, physical improvements which are permanent, including the basic facilities, services and installations needed for the functioning of the community. The CIP also includes major contractual contracts that can stem over multiple years or use funds that have been provided through development.
A public hearing on the CIP will be held prior to this item. CIP amendment budget adjustments have been included in the attachments.
Fiscal Impact:
The estimated cost to prepare this report is $960.
The General Fund budget amendments will reduce unpro grammed revenues and increase spending authority by $93,606.
The Other Grants Fund spending authority will increase by $94,778; the Grants Fund will increase revenue and expenditures by $10,275, and the Self -Insurance Fund will increase revenues by $160,000 and increase spending authority by $160,820.
The CIP budget amendments will reduce the General Fund Balance by $700,000, reduce Traffic Signal DIF balance by $100,000, reduce the AQMD Fund balance by $50,000, reduce Road and Bridge DIF balance by $300,000, and reduce the ISF Facilities balance by $400,000.
Recommended Action:
Receive and file the FY2024-25 midyear budget report and approve attached budget amendments.
Attachments:
A. Department Requested Budget Amendments
B. CIP Budget Amendments
C. Treasurer Reports Governmental Funds
D. Treasurer Reports Proprietary Funds
DATE:2/4/2024
DEPARTMENT NAME:Finance
PREPARED BY:Jennifer Ustation
APPROVED BY
*Account Number for Example only
Revenue = (Credit)
Expense = Debit
Revenue = (Credit)
Expense = Debit Debit (Credit)
ACCOUNT NUMBER ACCOUNT DESCRIPTION CURRENT BUDGET ADJUSTMENT NEW BUDGET AMT Explanations / Justification 556-0000-9960-0000 Transfer Out 1,155,712.00 100,000.00 1,255,712.00 Transfer to Project R25-13 Penn and First Traffic Signal R25-13T
500-0000-9950-0000 Transfer In (65,258,468.00) (100,000.00) (65,358,468.00) Funding for Project R25-13 R25-13A
500-0000-8030-0000 Infrastructure Improvements 167,382,487.00 100,000.00 167,482,487.00 Project R25-13 costs 205-0000-9960-0000 Transfer Out - 50,000.00 50,000.00 Transfer to Project R25-14 Potrero Bike Lane Upgrade R25-14T
500-0000-9950-0000 Transfer In (65,258,468.00) (50,000.00) (65,308,468.00) Funding for Project R25-14 R25-14A
500-0000-8030-0000 Infrastructure Improvements 167,382,487.00 50,000.00 167,432,487.00 Project R25-14 costs 562-0000-9960-0000 11,266,029.00 300,000.00 11,566,029.00 Transfer to Project R25-15 Downtown Revitalization Study 100-0000-9960-0000 Transfer Out 10,792,743.00 700,000.00 11,492,743.00 Transfer to Project R25-15 Downtown Revitalization Study R25-15T 500-
0000-9950-0000 Transfier In (65,258,468.00) (700,000.00) (65,958,468.00) Funding for Project R25-15 R25-15T 500-
0000-9950-0000 Transfer In (65,258,468.00) (300,000.00) (65,558,468.00) Funding for Project R25-15 R25-15A
500-0000-7068-0000 Contractual Services 1,850,000.00 1,000,000.00 2,850,000.00 Project R25-15A costs T-15-G
760-0000-4672-0000 Article 4 - Capital (21,679,637.00) 204,656.00 (21,474,981.00) Transfer to Project T25-04 Mobile CNG/RNG Compressor R-07-G
760-0000-4672-0000 Article 4 - Capital (21,679,637.00) 69,628.00 (21,610,009.00) Transfer to Project T25-04 Mobile CNG/RNG Compressor T25-04A
760-0000-4672-0000 Article 4 - Capital (21,679,637.00) (274,285.00) (21,953,922.00) Funding for Project T25-04 T-15-A
760-0000-8062-0000 Bus Purchases - (204,656.00) (204,656.00) Reduce Prroject T-15 EZ Rider Bus Costs for Project T25-04 T-07-A
760-0000-8062-0000 Bus Purchases - (69,628.00) (69,628.00) Reduce Project T-07 Vehcile Replacements for Project T25-04 T25-04A
760-0000-8040-0000 Equipment 90,000.00 274,285.00 364,285.00 Project T25-04 costs T25-05G 760-
0000-4672-0000 Article 4 - Capital (21,679,637.00) (15,000.00) (21,694,637.00) Funding for Project T25-05 T25-05A 760-
0000-8040-0000 Equipment 90,000.00 15,000.00 105,000.00 Project T25-05 costs R-24-T2 500-
0000-9950-0000 Transfer In (65,258,468.00) 114,982.00 (65,143,486.00) Reduce Project R-24 Annual Citywide Street Rehab and Maint for Project R25- 02 R25-02-T 500-
0000-9950-0000 Transfer In (65,258,468.00) (114,982.00) (65,373,450.00) Funding for Project R25-02 R-24-C 500-
0000-8030-0000 Infrastructure Improvements 167,382,487.00 (114,982.00) 167,267,505.00 Reduce Project R-24 Annual Citywide Street Rehab and Maint for Project R25- 02 162160
R25-02-A
500-0000-8030-0000 Infrastructure Improvements 167,382,487.00 114,982.00 167,497,469.00 Project R25-02 costs R-07-G
760-0000-4672-0000 Article 4 - Capital (21,679,637.00) 36,559.00 (21,643,078.00) Close out Project T-07 and transfer to Project T-04 T-07-A
760-0000-8062-0000 Bus Purchases - (36,559.00) (36,559.00) Close out Project T-07 and transfer to Project T-04 City of Beaumont
Budget Adjustment Form
FY 2024/2025
T-04-G
760-0000-4352-0000 Grant - Other - (36,559.00) (36,559.00) Funding for Project T-04 T-04-A
760-0000-8014-0000 Building Improvements - 36,559.00 36,559.00 Project T-04 costs 52235 PS-10-A 600-
5000-7072-0000 Facility Replacement Expense 1,155,000.00 400,000.00 1,555,000.00 Project PS-10 Fire Station 66 Improvements Phase 2 -
-
TOTALS 1,550,000.00$
Net Effect
Beginning Fund Balance (unaudited)FY 2025 Budgeted RevenuesDecember ActivityFYTD 2025 Actual Receipts%FY 2025 Budgeted ExpendituresDecember ActivityFYTD 2025 Actual Disbursements%T/D Ending Fund Balance100 GENERAL FUND 41,960,431.31 68,117,655.00 6,222,604.32 27,809,356.83 41% 73,202,815.00 3,027,145.95 23,134,356.23 32% 46,635,431.91 120 SELF INSURANCE 6,898,220.84 ‐ ‐ 86,030.29 0% 20,000.00 ‐ 150,818.85 0% 6,833,432.28 200 GAS TAX 140,030.09 1,565,135.00 150,730.56 767,274.16 49% 1,565,135.00 ‐ 311,661.58 20% 595,642.67 201 SB1 2,712,032.90 1,449,419.00 122,644.71 717,912.53 50% 2,349,111.00 900,840.00 900,865.00 38% 2,529,080.43 202 MEASURE A 2,310,642.29 923,257.00 158,623.25 326,914.55 35% 1,534,800.00 688,001.00 688,001.00 45% 1,949,555.84 205 AQMD 248,371.12 71,431.00 19,522.70 42,215.58 59% 215,500.00 ‐ 93,824.73 0% 196,761.97 210 PEG 42,675.23 12,367.00 ‐ 3,239.13 26% 6,300.00 ‐ 2,586.00 0% 43,328.36 215 CDBG/GRANTS 91,549.17 6,180,290.00 11,325.69 551,873.74 9% 10,410,816.00 304245 304,245.00 3% 339,177.91 220 COPS 530,104.40 105,237.00 8,333.33 143,291.31 136% 343,467.00 28,316.55 78,585.32 23% 594,810.39 225 ASSET SEIZURES (STATE) 303,353.90 2,944.00 719.34 23,503.51 0% 286,462.00 1,343.03 94,206.50 0% 232,650.91 230 ASSET SEIZURES (FEDERAL) 100,705.72 597.00 17.59 18,257.79 0%‐ ‐ 0% 118,963.51 240 OTHER FUNDS 522,798.79 75,756.00 1.55 107,116.48 141% 162,367.00 3,406.56 86,819.53 53% 543,095.74 250 CFD‐ADMIN 1,367,147.35 1,366,197.00 ‐ 17,519.49 1% 1,713,672.00 16,818.14 399,166.61 23% 985,500.23 255 CFD‐MAINT SVCS 258,933.93 4,811,910.00 ‐ 3,928.14 0% 5,346,769.00 10231.1 10,305.00 0% 252,557.07 260 CFD‐PUBLIC SAFETY 552,116.41 1,589,899.00 ‐ 7,201.23 0% 1,587,924.00 ‐ 0% 559,317.64 500 GENERAL CAPITAL PROJECTS 51,057,566.07 132,953,835.00 3,517,276.87 6,335,001.31 5% 171,430,230.00 1,693,189.40 8,959,263.80 5% 48,433,303.58 510 CFD CAPITAL PROJECTS 12,616,801.13 2,127.00 ‐ 158,808.41 0% 8,394,734.00 1,223,880.59 2,365,740.66 0% 10,409,868.88 550 DIF 7,032.71 ‐ ‐ 90.54 0%‐ ‐ 0% 7,123.25 552 BASIC SERVICES DIF 1,193,509.06 222,523.00 3,638.88 118,419.78 53% 34,356.00 908.69 908.69 0% 1,311,020.15 554 GENERAL PLAN DIF 262,150.44 22,475.00 350.00 13,353.63 59%‐ ‐ 0% 275,504.07 555 RECREATIONAL FACILITIES DIF 2,959,965.64 349,589.00 5,678.19 198,706.89 57% 900,000.00 ‐ 0% 3,158,672.53 556 TRAFFIC IMPACT DIF 1,252,418.95 135,510.00 2,137.03 77,385.43 57% 1,155,712.00 45,780.50 45,780.50 0% 1,284,023.88 558 RAILROAD CROSSING DIF 2,431,181.44 164,743.00 2,296.56 97,002.58 59% 126,387.00 83,412.47 126,287.33 0% 2,401,896.69 559 POLICE FACILITIES DIF 2,087,989.95 253,688.00 4,268.39 147,331.88 58% 780,447.00 ‐ 108,390.28 0% 2,126,931.55 560 FIRE STATION DIF 1,701,881.57 301,752.00 4,943.26 45,321.29 15% 914,321.00 47,664.77 74,233.37 0% 1,672,969.49 562 ROAD AND BRIDGE DIF 15,420,454.39 1,192,000.00 19,456.64 752,758.25 63% 11,266,029.00 251,324.89 504,466.44 0% 15,668,746.20 566 EMERGENCY PREPAREDNESS DIF 1,129,129.20 301,712.00 5,107.41 159,806.82 53%‐ ‐ 0% 1,288,936.02 567 COMMUNITY PARK DIF 3,493,326.22 1,090,088.00 18,585.91 75,449.40 7% 4,318,218.00 ‐ 0% 3,568,775.62 568 REGIONAL PARK DIF 1,894,922.68 1,413.00 ‐ 24,441.02 0% 1,842,925.00 38,461.81 39,425.49 0% 1,879,938.21 569 NEIGHBORHOOD PARK DIF 4,396,488.78 1,337,895.00 22,491.98 93,481.73 7% 1,349,000.00 ‐ 0% 4,489,970.51 570 PASS THROUGH DIF 5,570,397.73 ‐ ‐ 0% 6,362,815.00 137,743.62 170,501.12 0% 5,399,896.61 850 Beaumont Financing Authority 34,409,674.12 3,079,842.00 ‐ 733,164.74 24% 3,079,842.00 ‐ 2,442,923.02 0% 32,699,915.84 855 Beaumont Public Improvement Authorit 36,629,322.63 3,153,743.00 ‐ 453,975.24 14% 3,153,743.00 ‐ 2,718,182.52 0% 34,365,115.35 TOTALS159,943,931.68 224,601,444.00 10,300,754.16 38,922,993.72 17% 313,853,897.00 8,502,714.07 43,811,544.57 14% 160,386,987.49 GOVERNMENTAL FUNDSPage 315 of 506
Beginning Fund Balance (unaudited)FY 2025 Estimated RevenuesDecember ActivityFYTD 2025 Actual Revenues%FY 2025 Budgeted ExpendituresDecember ActivityFYTD 2025 Actual Expenditures%T/D Ending Fund Balance564 RECYCLED WATER DIF 4,752,948.08 332,463.00 5,506.48 223,506.34 67% 1,943,687.00 84,039.64 137,729.93 0% 4,838,724.49 600 INTERNAL SERVICE FUND 9,719,886.39 1,578,920.00 ‐ 476,539.83 30% 3,969,193.00 64,407.51 640,546.95 16% 9,555,879.27 700 WASTEWATER 7,598,525.02 14,830,049.00 106,097.51 5,909,672.20 40% 14,891,189.00 540,983.79 6,399,825.65 43% 7,108,371.57 705 WASTEWATER DIF 10,315,901.62 2,041,765.00 49,134.38 1,402,628.62 69% 8,162,910.00 177,780.77 561,525.65 7% 11,157,004.59 710 WASTEWATER CAPITAL PRO102,999,422.07 15,630,847.00 262,590.41 4,010,763.59 26% 18,163,627.00 19,042.03 4,046,289.40 22% 102,963,896.26 750 TRANSIT (75,904.84) 3,278,071.00 228,923.28 1,781,280.04 54% 3,278,071.00 236,214.30 1,389,106.63 42% 316,268.57 755 Transit GASB 68 Fund 414,398.61 ‐ ‐ ‐ 0%‐ ‐ ‐ 0% 414,398.61 760 TRANSIT CAPITAL PROJECTS 4,997,496.25 21,739,637.00 ‐ 3,269,720.08 15% 21,739,637.00 807,880.30 4,885,480.68 22% 3,381,735.65 TOTALS140,722,673.20 59,431,752.00 652,252.06 17,074,110.70 29% 72,148,314.00 1,930,348.34 18,060,504.89 25% 139,736,279.01 PROPRIETARY/ENTERPRISE FUNDSPage 316 of 506
Staff Report
TO: City Council
FROM: Thaxton Van Belle, Director of Water Reclamation
DATE February 4, 2025
SUBJECT: First Amendment to Extend the Professional Services Agreement for Dudek to Provide Groundwater and Surface Water Monitoring Services Related to the Maximum Benefit Monitoring Program
Description Groundwater and Surface Water Monitoring Services Background and Analysis:
The City of Beaumont participates in the Beaumont, San Timoteo, and Yucaipa Groundwater Management Zones (GMZ) as a "Maximum Benefit" participant. To meet water quality commitments for the Santa Ana River Basin, a monitoring and reporting work plan was approved, outlining data collection and reporting protocols. The City is responsible for monitoring groundwater and surface water to comply with these requirements.
Dudek, a contractor, works with other basin partners, including Yucaipa Valley Water District (YVWD), the acting data manager. Their collaboration benefits the City of Beaumont by streamlining data integration into the joint annual report. In March 2022, the City went out to RFP and as a result, awarded Dudek a three-year contract with the option for two one-year extensions. Under the original agreement, compensation was set at $52,330.00 in year one with a 3% fixed escalator, $53,900 in year two, and $55,500 in year three.
As the initial three-year period ends, City staff evaluated the option of extending the contract for one year, with a 3% annual escalator at $57,165. Dudek’s performance has been satisfactory, and City staff recommends extending the contract, pending approval by a four-fifths council vote as required by City code. This would bring the accumulative total over four years to $218,895.
Fiscal Impact:
The cost of preparing this staff report is estimated to be $750.
The fiscal impact for groundwater and surface water monitoring will be funded by Wastewater fund 700-4050-7068-0000.
Recommended Action:
Approve the First Amendment of an Agreement to Extend the existing contract for professional services with Dudek to provide groundwater and surface monitoring in the amount not to exceed $57,165, for a four-year total of $218,895.
Attachments:
A. Original Agreement for Professional Services
B. Dudek Proposal /Extension Letter
C. First Amendment Agreement for Extension of Professional Services
December 19, 2024
Thaxton Van Belle
General Manager of Utilities
City of Beaumont
550 E. 6th Street
Beaumont, California 92223
Subject: Proposal to Extend Groundwater and Surface Water Monitoring Services in 2025 per the Maximum Benefits Monitoring Program Work Plan Dear Mr. Van Belle:
Dudek entered into an agreement with the City of Beaumont (the City) on March 1, 2022 to provide groundwater and surface water monitoring services per monitoring requirements assigned to the City in the Maximum Benefits Monitoring Program work plan prepared for the San Timoteo and Beaumont Groundwater Management Zones. Dudek provided monitoring services in 2022, 2023, and 2024. The agreement automatically terminates after three years of service, unless it is extended by the parties with the approval of the City Council.
Dudek is proposing to extend our services for a fourth year in 2025 by following the original scope of work presented in our proposal to the City in 2022 (please see attached). Compensation in the agreement acknowledged a 3% increase to the budget year after year following the first year of service. The budget for providing the groundwater and surface water monitoring services in 2024 was $55,550. The proposed budget for services provided in 2025 is $57,165, or an increase by 3% of the 2024 budget.
FEE SUMMARY
The time and materials fee provided in this proposal represents an estimate of the anticipated level of effort required to complete the tasks described in the proposal. Should the actual effort required to complete the tasks be less than anticipated, the amount billed will be less than the total fee.
Conversely, should the actual effort to complete the proposed tasks be greater than anticipated, additional fee authorizations will be requested. No work in excess of the proposed fee or outside of the proposed scope of work will be performed without written authorization from the City of Beaumont.
TOTAL COST .....................................................................................................................$57,165
Mr. Thaxton Van Belle
Subject: Proposal to Extend Agreement with Dudek to Provide Groundwater and Surface Water Monitoring Services in 2025 per the Maximum Benefits Monitoring Program Work Plan 14253
2 December 2024
We appreciate the opportunity to continue providing groundwater and surface water monitoring services to meet the reporting requirements detailed in the Maximum Benefits Monitoring Program work plan.
Please call me at (760) 415-9079 if you have any questions or require further discussion.
Sincerely,
_______________________
Steven Stuart, P.E. C79764
Project Manager
Att.: Dudek Proposal for Groundwater and Surface Water Monitoring Services for the Beaumont and San Timoteo Groundwater Management Zones dated January 6, 2022
City of Beaumont Contract Number:
C22-14.1
FIRST AMENDMENT TO AGREEMENT FOR SERVICES BY INDEPENDENT
CONTRACTOR
THIS FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR (“Amendment”) is made and effective upon signature by and between the CITY OF BEAUMONT (“CITY”), a general law city, and Dudek, a Stock Corporation, (hereinafter called “CONTRACTOR”) in consideration of the mutual promises and purpose contained herein, the parties agree as follow:
RECITALS
This Amendment is made with respect to the following facts and purpose that the parties agree are true and correct:
A. On, March 1, 2022, CITY and CONTRACTOR entered into that certain agreement entitled “Agreement for Professional Services by Independent Contractor (“Agreement”).
AMENDMENT
Section 1. Term of Agreement in accordance with Section 1 of the Agreement, the parties agree to extend the term of the Agreement through April 30, 2026. Notwithstanding anything in this Agreement to the contrary, this Agreement shall automatically terminate, on April 30, 2026, unless earlier terminated by the parties in accordance with the Agreement or extended by the parties of the Agreement is hereby amended as follows:
CONTRACTOR agrees to provide the services (“Services”) as follows: Provide Groundwater and Surface Water Monitoring Services to the Maximum Benefit Monitoring Program (“Services”) per “Exhibit C” dated March 1, 2025, and any other services which the City may request in writing.
Section 4.01 of the Agreement is hereby amended to increase the maximum compensation under the Agreement as follows: Under the original agreement, compensation was set at ($52,330.00 in year one with a 3% fixed escalator, $53,900 in year two, and $55,500 in year three). Per this First Amendment, compensation is increased by the amount of Fifty-seven Thousand One Hundred Sixty Five dollars ($57,165.00), to be billed in accordance with the Proposal attached hereto as “Exhibit C” resulting in total compensation under the Agreement not to exceed Two Hundred Eighteen Thousand Eight Hundred Ninety-five dollars ($218,895) The recitals to this Amendment are deemed incorporated herein by this reference. All other terms of the Agreement not expressly amended by this Amendment shall remain in full force and effect.
Docusign Envelope ID: 82FC6790-C402-482F-B311-AD5B06D4CB8E
City of Beaumont Contract Number:
C22-14.1
IN WITNESS WHEREOF, the parties hereby have made and executed this Amendment to be effective as of the day and year first above-written.
CITY OF BEAUMONT
CITY:
CITY OF BEAUMONT
By: ________________________________
Mike Lara, City Mayor
CONTRACTOR:
DUDEK
By: ______________________________
Print Name: _______________________
Title: _____________________________
ATTEST:
By:_________________________________
Nicole Wheelwright, Deputy City Clerk
Date:_______________________________
APPROVED AS TO FORM:
By:_________________________________
John O. Pinkney, City Attorney
Date:_______________________________
Docusign Envelope ID: 82FC6790-C402-482F-B311-AD5B06D4CB8E President and CEO
Joseph Monaco
City of Beaumont Contract Number:
C22-14.1
EXHIBIT “C”
PROPOSAL
Docusign Envelope ID: 82FC6790-C402-482F-B311-AD5B06D4CB8E
Staff Report
TO: City Council
FROM: Sean Thuilliez, Chief of Police
DATE February 4, 2025
SUBJECT: Request To Approve Service Agreement with Enterprise Fleet Management
Description To improve fleet acquisition and outfitting efficiency by approving the utilization of Enterprise Fleet Management’s services.
Background and Analysis:
The Police Department maintains a fleet of 66 vehicles. In the 2023/2024 fiscal year, the department budgeted the purchase of 12 new vehicles, which were ordered in July 2023 and received in November. Eight of these vehicles sat unused for over a year while waiting for emergency equipment outfitting. Four of those vehicles purchased in July 2023 are still waiting for outfitting. The department has purchased six vehicles for the current fiscal year 2024/2025, with similar outfitting delays anticipated.
These prolonged delays reduce the department's efficiency by increasing the demand on the existing fleet while waiting for new vehicles, leading to excessive wear and tear.
Additionally, vehicles that remain idle for over a year and a half often require maintenance before they can be put into service, including new batteries and the replacement of deteriorating tires.
This issue is not unique to Beaumont. Due to the nationwide demand, other small law enforcement agencies also face extended delays, with one recently experiencing a nearly two-year wait for vehicle outfitting. Unlike larger organizations, smaller agencies often lack the purchasing power to secure priority services from vendors.
Enterprise, one of the country's largest vehicle purchasers and rental car companies , offers a fleet management service that could help mitigate these delays. With its purchasing volume, Enterprise Fleet Management can provide discounted prices to its customers and coordinate emergency equipment outfitting. They typically receive negotiated priority from local outfitters, with vehicle outfitting completed within 60 to 90 days. On average, vehicles ordered through Enterprise are delivered fully outfitted within six months.
Enterprise has reviewed the Beaumont Police Department’s patrol vehicle specifications. Based on current rates (excluding potential discounts applied at the time of purchase), purchasing vehicles through Enterprise’s fleet management program could save the City approximately $4,691 per vehicle. This includes the cost of the vehicle, emergency equipment, outfitting, and licensing (does not include computer and radio), with no payment required until the vehicle is fully delivered and ready for deployment. This program would simplify the procurement process by consolidating multiple vendor payments into a single transaction. Both the Finance Department and the Vehicle Maintenance Supervisor support this proposal due to its efficiency and streamlined process.
The vehicles are acquired through a lease plan, a modified financing structure, with terms ranging from one to five years, depending on departmental needs. The City owns the vehicles at the end of the lease term. Enterprise evaluate s fleet age, mileage, maintenance records, and resale value semi-annually to recommend replacements.
Enterprise Fleet Management also handles all aspects of the vehicle retirement process, including the removal of equipment and the sale of the vehicle. Profits from the vehicle sales, minus a $150 service fee, will be applied to the purchase of future replacement vehicles.
Other law enforcement agencies were contacted with various years of service with Enterprise. These agencies included Santa Ana (25 years), Baldwin Park (6 years), Banning (5 years), Irvine, and Oceanside (both one year). All agencies reported positive reviews and recommended the Enterprise Fleet Management program. Four of these agencies use the “Equity Lease” option, where 50% of the vehicles are paid at the time of delivery, and the rest is paid over the course of the lease until recommended retirement. These agencies reported greater savings because the retirement recommendations consider the resale value to be rolled over into the next purchase.
Under the Equity Lease option, where 50% of the vehicle's cost is paid at the time of delivery, the finance charges would be as follows:
Lease Amount Interest Rate Term Total Interest
$37,180 6.5% 1 year $2,416
$37,180 6.5% 2 years $4,833
$37,180 6.5% 3 years $7,250
Enterprise holds a cooperative contract with Sourcewell (Contract No. 030122), which allows the City to take advantage of discounted rates through membership. The Enterprise Fleet Management program is an open-ended (equity) lease structure, and
the City may cancel the service at any time, provided that any outstanding lease balances are paid in full. There are no mileage limits or penalties for buying out of the lease early. The City Attorney has reviewed and approved the service agreement.
Another advantage of partnering with Enterprise Fleet Management is the ability to order vehicles based on their delivery dates, as payment is not required until the vehicles are delivered. For example, once the FY 2025/2026 budget is finalized, the approved number of vehicles can be ordered immediately with delivery scheduled for the new fiscal year. This streamlined process accelerates the acquisition and deployment of fleet resources, ensuring timely availability to meet operational needs.
Fiscal Impact:
A comparison of current vehicle and outfitting costs with Enterprise’s quotes indicates potential savings of approximately $4,691 per vehicle, not including possible dealer and manufacturer rebates. These savings do not factor in lease costs. With a current lease rate of 6.5%, tied to federal interest rates, the overall cost may increase depending on the lease term. While these savings are noteworthy, the timely acquisition and deployment of vehicles to the field is paramount. Ensuring officers have relia ble, properly outfitted vehicles when needed is crucial for operational effectiveness and outweighs the potential financial savings.
The Police Department currently contributes annual charges to the Vehicle Internal Service Fund for vehicle replacements. The Finance Department will establish a separate account within the Internal Service Fund for the Enterprise Lease agreement and adjust the budgetary charges to cover the costs of the agreement.
The estimated cost to prepare the report is $850.
Recommended Action:
Approve the service agreements with Enterprise Fleet Management for procuring, leasing, outfitting, and retiring fleet vehicles;
Authorize the City Manager to sign the Government Credit Application ; and Authorize City staff the ability to purchase and resale vehicles through Enterprise.
Attachments:
A. Master Lease Agreement with Amendment
B. Agreement to Sell Customer Vehicles
C. Consignment Auction Agreement
D. Government Credit Application
E. Self-insurance to MLA
F. Sourcewell Agreement
Initials: EFM Customer
,in ter prise
MASTER EQUITY LEASE AGREEMENT
This Master Equity Lease Agreement is entered into this day of ,20 , by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor"), and the lessee whose name and address is set forth on the signature page below ("Lessee").
1. LEASE OF VEHICLES: Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the vehicles (individually, a "Vehicle" and collectively, the "Vehicles") described in the schedules from time to time delivered by Lessor to Lessee as set forth below ("Schedule(s)") for the rentals and on the terms and conditions set forth in this Agreement and in the applicable Schedule. References to this "Agreement" shall include this Master Equity Lease Agreement and the various Schedules and addenda to this Master Equity Lease Agreement, each of which are incorporated herein as part of a single, unitary Agreement. Lessor will, on or about the date of delivery of each Vehicle to Lessee, send Lessee a Schedule covering the Vehicle, which will include, among other things, a description of the Vehicle, the lease term and the monthly rental and other payments due with respect to the Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects in writing to such Schedule within ten (10) days after the date of delivery of the Vehicle covered by such Schedule. Lessor is the sole legal owner of each Vehicle. This Agreement is a lease only and Lessee will have no right, title or interest in or to the Vehicles except for the use of the Vehicles as described in this Agreement. This Agreement shall be treated as a true lease for federal and applicable state income tax purposes with Lessor having all benefits of ownership of the Vehicles. It is understood and agreed that Enterprise Fleet Management, Inc. or an affiliate thereof (together with any subservicer, agent, successor or assign as servicer on behalf of Lessor, "Servicer") may administer this Agreement on behalf of Lessor and may perform the service functions herein provided to be performed by Lessor.
2. TERM: The term of this Agreement ("Term") for each Vehicle begins on the date such Vehicle is delivered to Lessee (the "Delivery Date") and, unless terminated earlier in accordance with the terms of this Agreement, continues for the "Lease Term" as described in the applicable Schedule.
3. RENT AND OTHER CHARGES:
(a) Lessee agrees to pay Lessor monthly rental and other payments according to the Schedules, Open-End (Equity) Lease Rate Quotes, and this Agreement. The monthly payments will be in the amount listed as the "Total Monthly Rental Including Additional Services" on the applicable Schedule (with any portion of such amount identified as a charge for maintenance services under Section 4 of the applicable Schedule being payable to Lessor as agent for Enterprise Fleet Management, Inc.) and will be due and payable in advance on the first day of each month. Lessee agrees to pay Lessor interest charges, in connection with the acquisition of a Vehicle, for the period between the date Lessor issues payment to acquire such Vehicle and the date the Vehicle is delivered to Lessee.
Such interest charges shall be included in each Schedule. If a Vehicle is delivered to Lessee on any day other than the first day of a month, monthly rental payments will begin on the first day of the next month. In addition to the monthly rental payments, Lessee agrees to pay Lessor a pro-rated rental charge for the number of days that the Delivery Date precedes the first monthly rental payment date. A portion of each monthly rental payment, being the amount designated as "Depreciation Reserve" on the applicable Schedule, will be considered as a reserve for depreciation and will be credited against the Delivered Price of the Vehicle for purposes of computing the Book Value of the Vehicle under Section 3(c). Lessee agrees to pay Lessor the 'Total Initial Charges" set forth in each Schedule on the due date of the first monthly rental payment under such Schedule. Lessee agrees to pay Lessor the "Service Charge Due at Lease Termination" set forth in each Schedule at the end of the applicable Term (whether by reason of expiration, early termination or otherwise). (b) In the event the Term for any Vehide ends prior to the last day of the scheduled Term, whether as a result of a default by Lessee, a Casualty Occurrence or any other reason, the rentals and management fees paid by Lessee will be recalculated in accordance with the rule of 78's and the adjusted amount will be payable by Lessee to Lessor on the termination date.
(c) Lessee agrees to pay Lessor within thirty (30) days after the end of the Term for each Vehicle, additional rent equal to the excess, if any, of the Book Value of such Vehicle over the greater of (i) the wholesale value of such Vehicle as determined by Lessor in good faith or (ii) except as provided below, twenty percent (20%) of the Delivered Price of such Vehicle as set forth in the applicable Schedule. If the Book Value of such Vehicle is less than the greater of (i) the wholesale value of such Vehicle as determined by Lessor in good faith or (ii) except as provided below, twenty percent (20%) of the Delivered Price of such Vehicle as set forth in the applicable Schedule, Lessor agrees to pay such deficiency to Lessee as a terminal rental adjustment after the end of the applicable Term (subject to Lessor's right to recoup any amounts Lessor would owe to Lessee under this Section 3(c) against any obligations of Lessee to Lessor under this Agreement).
Notwithstanding the foregoing, if (i) the Term for a Vehicle is greater than forty-eight (48) months (including any extension of the Term for such Vehicle), (ii) the mileage on a Vehicle at the end of the Term is greater than 15,000 miles per year on average (prorated on a daily basis) (i.e., if the mileage on a Vehicle with a Term of thirty-six (36) months is greater than 45,000 miles) or (iii) in the sole judgment of Lessor, a Vehicle has been subject to damage or any abnormal or excessive wear and tear, the calculations described in the two immediately preceding sentences shall be made without giving effect to clause (ii) in each such sentence. The "Book Value" of a Vehicle means the sum of (i) the "Delivered Price" of the Vehicle as set forth in the applicable Schedule minus (ii) the total Depreciation Reserve paid by Lessee to Lessor with respect to such Vehicle plus (iii) all accrued and unpaid rent and/or other amounts owed by Lessee with respect to such Vehicle. (d) Any security deposit of Lessee will be returned to Lessee at the end of the applicable Term, except that the deposit will first be applied to and recouped against any losses and/or damages suffered by Lessor as a result of Lessee's breach of or default under this Agreement and/or to any other amounts then owed by Lessee to Lessor.
(e) Any rental payment or other amount owed by Lessee to Lessor which is not paid within twenty (20) days after its due date will accrue interest, payable on demand of Lessor, from the date due until paid in full at a rate per annum equal to the lesser of (i) Eighteen Percent (18%) per annum or (ii) the highest rate permitted by applicable law (the "Default Rate").
Commented [RC1]: Legal Counsel’s request: Term
should provide that the City and Lessor can terminate
the Agreement upon 30 days written notice with or
without cause, in addition to the current provisions
Initials: EFM Customer
(f) If Lessee fails to pay any amount due under this Agreement or to comply with any of the covenants contained in this Agreement, Lessor, Servicer or any other agent of Lessor may, at its option, pay such amounts or perform such covenants and all sums paid or incurred by Lessor in connection therewith will be repayable by Lessee to Lessor upon demand together with interest thereon at the Default Rate. (g) Lessee's obligations to make all payments of rent and other amounts under this Agreement are absolute and unconditional and such payments shall be made in immediately available funds without setoff, counterclaim or deduction of any kind. Lessee acknowledges and agrees that neither any Casualty Occurrence to any Vehicle nor any defect, unfitness or lack of governmental approval in, of, or with respect to, any Vehicle regardless of the cause or consequence nor any breach by Enterprise Fleet Management, Inc. of any maintenance agreement between Enterprise Fleet Management, Inc. and Lessee covering any Vehicle regardless of the cause or consequence will relieve Lessee from the performance of any of its obligations under this Agreement, including, without limitation, the payment of rent and other amounts under this Agreement. (h) In the event Lessor, Servicer or any other agent of Lessor arranges for rental vehicle(s) with a subsidiary or affiliate of Enterprise Holdings, Inc., Lessee shall be fully responsible for all obligations under any applicable rental agreement.
4. USE AND SURRENDER OF VEHICLES: Lessee agrees to allow only duly authorized, licensed and insured drivers to use and operate the Vehicles. Lessee agrees to comply with, and cause its drivers to comply with, all laws, statutes, rules, regulations and ordinances (including without limitation such federal, state and local laws, statutes, rules, regulations and ordinances governing autonomous vehicles and automated driving systems and any parts, components and products related thereto) and the provisions of all insurance policies affecting or covering the Vehicles or their use or operation. In connection with autonomous vehicles and automated driving systems and the parts, components and products related thereto, Lessee agrees to comply with all applicable guidance and professional standards issued, released or published by governmental and quasi-governmental agencies, including without limitation the federal guidance for automated vehicles published by the Department of Transportation and the Federal Automated Vehicle Policy issued by the U.S. Department of Transportation and the National Highway Traffic Safety Administration. Lessee agrees to keep the Vehicles free of all liens, charges and encumbrances. Lessee agrees that in no event will any Vehicle be used or operated for transporting hazardous substances or persons for hire, for any illegal purpose or to pull trailers that exceed the manufacturer's trailer towing recommendations. Lessee agrees that no Vehicle is intended to be or will be utilized as a "school bus" as defined in the Code of Federal Regulations or any applicable state or municipal statute or regulation. Lessee agrees not to remove any Vehicle from the continental United States without first obtaining Lessor's written consent. At the expiration or earlier termination of this Agreement with respect to each Vehicle, or upon demand by Lessor made pursuant to Section 14, Lessee at its risk and expense agrees to return such Vehicle to Lessor at such place and by such reasonable means as may be designated by Lessor. If for any reason Lessee fails to return any Vehicle to Lessor as and when required in accordance with this Section, Lessee agrees to pay Lessor additional rent for su ch Vehicle at twice the normal pro-rated daily rent. Acceptance of such additional rent by Lessor will in no way limit Lessor's remedies with respect to Lessee's failure to return any Vehicle as required hereunder.
5. COSTS, EXPENSES, FEES AND CHARGES: Lessee agrees to pay all costs, expenses, fees, charges, fines, tickets, penalties and taxes (other than federal and state income taxes on the income of Lessor) incurred in connection with the titling, licensing, registration, delivery, purchase, sale, rental, and Lessee's use or operation of the Vehicles. If Lessor, Servicer or any other agent of Lessor incurs any such costs or expenses, Lessee agrees to promptly reimburse Lessor for the same.
6. LICENSE AND CHARGES: Each Vehicle will be titled, registered and licensed in the name designated by Lessor at Lessee's expense. Certain other charges relating to the acquisition of each Vehicle and paid or satisfied by Lessor have been capitalized in determining the monthly rental, treated as an initial charge or otherwise charged to Lessee. Such charges have been determined without reduction for trade-in, exchange allowance or other credit attributable to any Lessor- owned vehicle.
7. REGISTRATION PLATES, ETC.: Lessee agrees, at its expense, to obtain in the name designated by Lessor all registration plates and other plates, permits, inspections and/or licenses required in connection with the Vehicles, except for the initial registration plates which Lessor will obtain at Lessee's expense. The parties agree to cooperate and to furnish any and all information or documentation, which may be reasonably necessary for compliance with the provisions of this Section or any federal, state or local law, rule, regulation or ordinance. Lessee agrees that it will not permit any Vehicle to be located in a state other than the state in which such Vehicle is then titled for any continuous period of time that would require such Vehicle to become subject to the titling, licensing and/or registration laws of such other state.
8. MAINTENANCE OF AND IMPROVEMENTS TO VEHICLES:
(a) Lessee agrees, at its expense, to (i) maintain the Vehicles in good condition, repair, maintenance and running order and in accordance with all manufacturer's instructions and warranty requirements and all legal requirements and (ii) furnish all labor, materials, parts and other essentials required for the proper operation and maintenance of the Vehicles. Lessee will not make (or cause to be made) any alterations, upgrades, upfitting, additions or improvements (collectively, "Alterations") to any Vehicle which (i) could impact or impair the "motor vehicle safety" (as defined by the Motor Vehicle Safety Act) of the Vehicle, or (ii) could impact, impair, void or render unenforceable the manufacturer's warranty. Without the prior written consent of Lessor, Lessee will not make (or cause to be made) any Alterations to any Vehicle which (i) detracts, impairs, damages or alters the Vehicle's nature, purpose, economic value, remaining useful life, functionality, utility, software or controls, or (ii) subjects the Vehicle or any part or component of such Vehicle to any lien, charge or encumbrance. Any Alterations of any nature to a Vehicle are made at Lessee's sole cost, risk and liability, including without limitation, any such Alterations approved by, or made with the assistance or at the direction of Lessor. Any replacement parts added to any Vehicle shall be in at least as good an operating condition as the prior part before the replacement (assuming such part was, at the time of the replacement, in the condition required by the terms of this Agreement). Any Alterations to a Vehicle will become and remain the property of Lessor and will be returned with such Vehicle upon such Vehicle's return pursuant to Section 4 and shall be free of any liens, charges or encumbrances; provided, however, Lessor shall have the right at any time to require Lessee to remove any such Alteration at Lessee's sole cost, expense and liability. In no event or instance shall the value of any Alterations be regarded as rent. Lessee and Lessor acknowledges and agrees tha t Lessor will not be required to make any repairs, replacements or Alterations of any nature or description with respect to any Vehicle, to maintain or repair any Vehicle or to make any
expenditure whatsoever in connection with any such Vehicle(s) or this Agreement.
(b) Lessor and Lessee acknowledge and agree that if Section 4 of a Schedule includes a charge for maintenance, (i) the Vehicle(s) covered by such Schedule are subject to a separate maintenance agreement between Enterprise Fleet Management, Inc. and Lessee and (ii) Lessor shall have no liability or responsibility for any failure of Enterprise Fleet Management, Inc. to perform any of its obligations thereunder or to pay or reimburse Lessee for its payment of any costs and expenses incurred in connection with the maintenance or repair of any such Vehicle(s).
9. SELECTION OF VEHICLES AND DISCLAIMER OF WARRANTIES:
(a) LESSEE ACCEPTANCE OF DELIVERY AND USE OF EACH VEHICLE WILL CONCLUSIVELY ESTABLISH THAT SUCH VEHICLE IS OF A SIZE, DESIGN,
CAPACITY, TYPE AND MANUFACTURE SELECTED BY LESSEE AND THAT SUCH VEHICLE IS IN GOOD CONDITION AND REPAIR AND IS SATISFACTORY IN ALL RESPECTS AND IS SUITABLE FOR LESSEE'S PURPOSE. LESSEE ACKNOWLEDGES THAT LESSOR IS NOT A MANUFACTURER OF ANY VEHICLE OR AN AGENT OF A MANUFACTURER OF ANY VEHICLE.
(b) LESSOR MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY VEHICLE, INCLUDING,
WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO CONDITION, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE, IT BEING AGREED THAT ALL SUCH RISKS ARE TO BE BORNE BY LESSEE. THE VEHICLES ARE LEASED "AS IS," "WITH ALL FAULTS." All warranties made by any supplier, vendor and/or manufacturer of a Vehicle are hereby assigned by Lessor to Lessee for the applicable Term and Lessee's only remedy, if any, is against the supplier, vendor or manufacturer of the Vehicle.
(c) None of Lessor, Servicer or any other agent of Lessor will be liable to Lessee for any liability, claim, loss, damage (direct, incidental or consequential) or expense of any kind or nature, caused directly or indirectly, by any Vehicle or any inadequacy of any Vehicle for any purpose or any defect (latent or patent) in any Vehicle or the use or maintenance of any Vehicle or any repair, servicing or adjustment of or to any Vehicle, or any delay in providing or failure to provide any Vehicle, or any interruption or loss of service or use of any Vehicle, or any loss of business or any damage whatsoever and however caused. In addition, none of Lessor, Servicer or any other agent of Lessor will have any liability to Lessee under this Agreement or under any order authorization form executed by Lessee if Lessor is unable to locate or purchase a Vehicle ordered by Lessee or for any delay in delivery of any Vehicle ordered by Lessee. (d) In no event shall Lessor, Servicer or any other agent of Lessor or their respective affiliates be liable for consequential, indirect, incidental, special, exemplary, punitive or enhanced damages, lost profits or revenues or diminution in value, arising out of or relating to this Agreement, including, without limitation, any breach or performance of this Agreement, regardless of (i) whether such damages were foreseeable, (ii) whether or not Lessor, Servicer or any other agent of Lessor or their respective affiliates were advised of the possibility of such damages and/or (iii) the legal or equitable theory (contract, tort or otherwise) upon which a claim, action, cause of action, demand, lawsuit, arbitration, inquiry, proceeding or litigation is based, and notwithstanding the failure of any agreed or other remedy of its essential purpose.
10. RISK OF LOSS: Lessee assumes and agrees to bear the entire risk of loss of, theft of, damage to or destruction of any Vehicle from any cause whatsoever ("Casualty Occurrence"). In the event of a Casualty Occurrence to a Vehicle, Lessee shall give Lessor prompt notice of the Casualty Occurrence and thereafter will place the applicable Vehicle in good repair, condition and working order; provided, however, that if the applicable Vehicle is determined by Lessor to be lost, stolen, destroyed or damaged beyond repair (a "Totaled Vehicle"), Lessee agrees to pay Lessor no later than the date thirty (30) days after the date of the Casualty Occurrence the amounts owed under Sections 3(b) and 3(c) with respect to such Totaled Vehicle. Upon such payment, this Agreement will terminate with respect to such Totaled Vehicle.
11. INSURANCE:
(a) Lessee agrees to purchase and maintain in force during the Term, insurance policies in at least the amounts listed below covering each Vehicle, to be written by an insurance company or companies satisfactory to Lessor, insuring Lessee, Lessor and any other person or entity designated by Lessor against any damage, claim, suit, action or liability, and that Lessor will suffer immediate and irreparable harm if Lessee fails to comply with such obligations:
(i) Commercial Automobile Liability Insurance (including Uninsured/Underinsured Motorist Coverage and No-Fault Protection where required by law) for the limits listed below (Note - $2,000,000 Combined Single Limit Bodily Injury and Property Damage per accident with No Deductible is required for each Vehicle capable of transporting more than 8 passengers):
State of Vehicle Registration
Connecticut, Massachusetts, Maine, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, and Vermont
Florida
Coverage
$1,000,000 Combined Single Limit Bodily Injury and Property Damage per accident - No Deductible
$500,000 Combined Single Limit Bodily Injury and Property Damage per accident or $100,000 Bodily Injury Per Person Per Accident, $300,000 Per Accident and $50,000 Property Damage per accident (100/300/50) - No Deductible
Initials: EFM Customer
All Other States $300,000 Combined Single Limit Bodily Injury and Property Damage Per Accident or $100,000 Bodily Injury Per Person Per Accident, $300,000 Per Accident and $50,000 Property Damage Per Accident (100/300/50) - No Deductible
Commented [RC2]: Legals Counsels Request: The
city would like to remove the language in 9B and 9D as
it states that Lessor is making no representation or
warranty of any kind, express or implied, without
limitation any representation or warrant as to condition, merchantability or fitness for any particular purpose.
City is leasing the vehicles “As Is” with all faults. City’s only remedies is against the supplier, vendor, or
manufacturer of the Vehicles.
Commented [RC3]: Legal Counsel’s Request: Is
Enterprise unable to guarantee that the vehicle will
meet PD’s needs?
Initials: EFM Customer
(ii) Physical Damage Insurance (Collision & Comprehensive): Actual cash value of the applicable Vehicle. Maximum deductible of $1,000 per accident - Collision and $1,000 per accident - Comprehensive).
If the requirements of any governmental or regulatory agency exceed the minimums stated in this Agreement, Lessee must obtain and maintain the higher insurance requirements. Lessee agrees that each required policy of insurance will by appropriate endorsement or otherwise name Lessor and any other person or entity designated by Lessor as additional insureds and loss payees, as their respective interests may appear. Further, each such insurance policy must provide the following: (i) that the same may not be cancelled, changed or modified until after the insurer has given to Lessor, Servicer and any other person or entity designated by Lessor at least thirty (30) days prior written notice of such proposed cancellation, change or modification, (ii) that no act or default of Lessee or any other person or entity shall affect the right of Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns to recover under such policy or policies of insurance in the event of any loss of or damage to any Vehicle and (iii) that the coverage is "primary coverage" for the protection of Lessee, Lessor, Servicer, any other agent of Lessor and their respective successors and assigns notwithstanding any other coverage carried by Lessee, Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns protecting against similar risks. Original certificates evidencing such coverage and naming Lessor, Servicer, any other agent of Lessor and any other person or entity designated by Lessor as additional insureds and loss payees shall be furnished to Lessor prior to the Delivery Date, and annually thereafter and/or as reasonably requested by Lessor from time to time. In the event of default, Lessee hereby appoints Lessor, Servicer and any other agent of Lessor as Lessee's attorney-in-fact to receive payment of, to endorse all checks and other documents and to take any other actions necessary to pursue insurance claims and recover payments if Lessee fails to do so. Any expense of Lessor, Servicer or any other agent of Lessor in adjusting or collecting insurance shall be borne by Lessee.
Lessee, its drivers, servants and agents agree to cooperate fully with Lessor, Servicer, any other agent of Lessor and any insurance carriers in the investigation, defense and prosecution of all claims or suits arising from the use or operation of any Vehicle. If any claim is made or action commenced for death, personal injury or property damage resulting from the ownership, maintenance, use or operation of any Vehicle, Lessee will promptly notify Lessor of such action or claim and forward to Lessor a copy of every demand, notice, summons or other process received in connection with such claim or action.
(b) Notwithstanding the provisions of Section 11(a) above: (i) if Section 4 of a Schedule includes a charge for physical damage waiver, Lessor agrees that (A) Lessee will not be required to obtain or maintain the minimum physical damage insurance (collision and comprehensive) required under Section 11(a) for the Vehicle(s) covered by such Schedule and (B) Lessor will assume the risk of physical damage (collision and comprehensive) to the Vehicle(s) covered by such Schedule; provided, however, that such physical damage waiver shall not apply to, and Lessee shall be and remain liable and responsible for, damage to a covered Vehicle caused by wear and tear or mechanical breakdown or failure, damage to or loss of any parts, accessories or components added to a covered Vehicle by Lessee without the prior written consent of Lessor and/or damage to or loss of any property and/or personal effects contained in a covered Vehicle. In the event of a Casualty Occurrence to a covered Vehicle, Lessor may, at its option, replace, rather than repair, the damaged Vehicle with an equivalent vehicle, which replacement vehicle will then constitute the "Vehicle" for purposes of this Agreement; and (ii) if Section 4 of a Schedule includes a charge for commercial automobile liability enrollment, Lessor agrees that it will, at its expense, obtain for and on behalf of Lessee, by adding Lessee as an additional insured under a commercial automobile liability insurance policy issued by an insurance company selected by Lessor, commercial automobile liability insurance satisfying the minimum commercial automobile liability insurance required under Section 11(a) for the Vehicle(s) covered by such Schedule. Lessor may at any time during the applicable Term terminate said obligation to provide physical damage waiver and/or commercial automobile liability enrollment and cancel such physical damage waiver and/or commercial automobile liability enrollment upon giving Lessee at least ten (10) days prior written notice. Upon such cancellation, insurance in the minimum amounts as set forth in 11(a) shall be obtained and maintained by Lessee at Lessee's expense. An adjustment will be made in monthly rental charges payable by Lessee to reflect any such change and Lessee agrees to furnish Lessor with satisfactory proof of insurance coverage within ten (10) days after mailing of the notice. In addition, Lessor may change the rates charged by Lessor under this Section 11(b) for physical damage waiver and/or commercial automobile liability enrollment upon giving Lessee at least thirty (30) days prior written notice.
12. INDEMNITY: To the extent permitted by state law, Lessee agrees to defend and indemnify Lessor, Servicer, any other agent of Lessor and their respective successors and assigns from and against any and all losses, damages, liabilities, suits, claims, demands, costs and expenses (including, without limitation, reasonable attorneys' fees and expenses) which Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns may incur by reason of Lessee's breach or violation of, or failure to observe or perform, any term, provision or covenant of this Agreement, or as a result of any loss, damage, theft or destruction of any Vehicle or related to or arising out of or in connection with the use, operation or condition of any Vehicle. The provisions of this Section 12 shall survive any expiration or termination of this Agreement. Nothing herein shall be deemed to affect the rights, privileges, and immunities of Lessee and the foregoing indemnity provision is not intended to be a waiver of any sovereign immunity afforded to Lessee pursuant to the law.
13. INSPECTION OF VEHICLES; ODOMETER DISCLOSURE; FINANCIAL STATEMENTS: Lessee agrees to accomplish, at its expense, all inspections of the Vehicles required by any governmental authority during the Term. Lessor, Servicer, any other agent of Lessor and any of their respective successors or assigns will have the right to inspect any Vehicle at any reasonable time(s) during the Term and for this purpose to enter into or upon any building or place where any Vehicle is located. Lessee agrees to comply with all odometer disclosure laws, rules and regulations and to provide such written and signed disclosure information on such forms and in such manner as directed by Lessor. Providing false information or failure to complete the odometer disclosure form as required by law may result in fines and/or imprisonment. Lessee hereby agrees to promptly deliver to Lessor such financial statements and other financia l information regarding Lessee as Lessor may from time to time reasonably request.
14. DEFAULT; REMEDIES: The following shall constitute events of default ("Events of Default") by Lessee under this Agreement: (a) if Lessee fails to pay when due any rent or other amount due under this Agreement and any such failure shall remain unremedied for ten (10) days; (b) if Lessee fails to perform, keep or observe any term, provision or covenant contained in Section 11 of this Agreement; (c) if Lessee fails to perform, keep or observe any other term, provision or covenant contained in this Agreement and any such failure shall remain unremedied for thirty (30) days after written notice thereof is given by Lessor, Servicer or any other agent of Lessor to Lessee; (d) any seizure or confiscation of any Vehicle or any other act (other than a Casualty Occurrence) otherwise rendering any Vehicle unsuitable for use (as determined by Lessor); (e) if any present or future guaranty in favor of Lessor of all or any portion of the obligations of Lessee under this Agreement shall at any time for any reason cease to be in full force and effect or shall be declared to be null and void by a court of competent jurisdiction, or Commented [RC4]: Legal Counsel’s request: Please
remove this language entirely or revise this language to be reciprocal indemnification.
Initials: EFM Customer
if the validity or enforceability of any such guaranty shall be contested or denied by any guarantor, or if any guarantor shall deny that it, he or she has any further liability or obligation under any such guaranty or if any guarantor shall fail to comply with or observe any of the terms, provisions or conditions contained in any such guaranty; (f) the occurrence of a material adverse change in the financial condition, a going concern audit comment of Lessee or any guarantor, or if Lessee admits that it cannot pay its debts as they become due, makes an assignment for the benefit of creditors, is the subject of a voluntary or involuntary petition for bankruptcy, is adjudged insolvent or bankrupt, or a receiver or trustee is appointed for any portion of Lessee's assets or property; (g) if more than one (1) payment by Lessee to Lessor is returned by Lessee's bank for any reason within a twelve (12) month period; or (h) if Lessee or any guarantor is in default under or fails to comply with any other present or future agreement with or in favor of Lessor, Servicer of Lessor, or any direct or indirect subsidiary of Servicer of Lessor, Enterprise Holdings, Inc. or a subsidiary or affiliate of Enterprise Holdings, Inc.. For purposes of this Section 14, the term "guarantor" shall mean any present or future guarantor of all or any portion of the obligations of Lessee under this Agreement.
Upon the occurrence of any Event of Default, Lessor, without notice to Lessee, will have the right to exercise concurrently or separately (and without any election of remedies being deemed made), the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee, without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination or expiration of the Term), Lessor, Servicer, any other agent of Lessor and any of Lessor 's independent contractors shall have the right to enter upon any premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee of its obligations under this Agreement; (c) Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns by reason of Lessee's default including, to the extent permitted by applicable law, all costs and expenses, including court costs and reasonable attorneys' fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns in attempting or effecting enforcement of Lessor's rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy or insolvency proceedings; (d) upon written notice to Lessee, Lessor may terminate Lessee's rights under this Agreement; (e) with respect to each Vehicle, Lessor may recover from Lessee all amounts owed by Lessee under Sections 3(b) and 3(c) of this Agreement (and, if Lessor does not recover possession of a Vehicle, (i) the estimated wholesale value of such Vehicle for purposes of Section 3(c) shall be deemed to be $0.00 and (ii) the calculations described in the first two sentences of Section 3(c) shall be made without giving effect to clause (ii) in each such sentence); and/or (f) Lessor may exercise any other right or remedy which may be available to Lessor under the Uniform Commercial Code, any other applicable law or in equity. A termination of this Agreement shall occur only upon written notice by Lessor to Lessee. Any termination shall not affect Lessee's obligation to pay all amounts due for periods prior to the effective date of such termination or Lessee's obligation to pay any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative.
15. ASSIGNMENTS: Lessor may from time to time assign, pledge or transfer this Agreement and/or any or all of its rights and obligations under this Agreement to any person or entity. Lessee agrees, upon notice of any such assignment, pledge or transfer of any amounts due or to become due to Lessor under this Agreement to pay all such amounts to such assignee, pledgee or transferee. Any such assignee, pledgee or transferee of any rights or obligations of Lessor under this Agreement will have all of the rights and obligations that have been assigned to it. Lessee's rights and interest in and to the Vehicles are and will continue at all times to be subject and subordinate in all respects to any assignment, pledge or transfer now or hereafter executed by Lessor with or in favor of any such assignee, pledgee or transferee, provided that Lessee shall have the right of quiet enjoyment of the Vehicles so long as no Event of Default under this Agreement has occurred and is continuing. Lessee acknowledges and agrees that the rights of any assignee, pledgee or transferee in and to any amounts payable by the Lessee under any provisions of this Agreement shall be absolute and unconditional and shall not be subject to any abatement whatsoever, or to any defense, setoff, counterclaim or recoupment whatsoever, whether by reason of any damage to or loss or destruction of any Vehicle or by reason of any defect in or failure of title of the Lessor or interruption from whatsoever cause in the use, operation or possession of any Vehicle, or by reason of any indebtedness or liability howsoever and whenever arising of the Lessor or any of its affiliates to the Lessee or to any other person or entity, or for any other reason.
Without the prior written consent of Lessor, Lessee may not assign, sublease, transfer or pledge this Agreement, any Vehicle, or any interest in this Agreement or in and to any Vehicle, or permit its rights under this Agreement or any Vehicle to be subject to any lien, charge or encumbrance. Lessee's interest in this Agreement is not assignable and cannot be assigned or transferred by operation of law. Lessee will not transfer or relinquish possession o f any Vehicle (except for the sole purpose of repair or service of such Vehicle) without the prior written consent of Lessor .
16. MISCELLANEOUS: This Agreement contains the entire understanding of the parties. This Agreement may only be amended or modified by an instrument in writing executed by both parties. Lessor shall not by any act, delay, omission or otherwise be deemed to have waived any of its rights or remedies under this Agreement and no waiver whatsoever shall be valid unless in writing and signed by Lessor and then only to the extent therein set forth. A waiver by Lessor of any right or remedy under this Agreement on any one occasion shall not be construed as a bar to any right or remedy, which Lessor would otherwise have on any future occasion. If any term or provision of this Agreement or any application of any such term or provision is invalid or unenforceable, the remainder of this Agreement and any other application of such term or provision will not be affected thereby. Without Lessor's prior written consent, Lessee shall not use or include Lessor's, Servicer's, any other agent of Lessor's names or trademarks orally or in writing in any media, customer lists or marketing materials. Giving of all notices under this Agreement will be sufficient if mailed by certified mail to a party at its address set forth below or at such other address as such party may provide in writing from time to time. Any such notice mailed to such address will be effective one (1) day after deposit in the United States mail, duly addressed, with certified mail, postage prepaid. Lessee will promptly notify Lessor of any change in Lessee's address. This Agreement may be executed in multiple counterparts (including facsimile and pdf counterparts), but the counterpart marked "ORIGINAL.:' by Lessor will be the original lease for purposes of applicable law. All of the representations, warranties, covenants, agreements and obligations of each Lessee under this Agreement (if more than one) are joint and several.
17. SUCCESSORS AND ASSIGNS; GOVERNING LAW: Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of Missouri (determined without reference to conflict of law principles).
18. NON-PETITION: Each party hereto hereby covenants and agrees that, prior to the date which is one year and one day after payment in full of all indebtedness Commented [RC5]: Legal Counsels Request: Can this
be revised to be by the laws of California. Section 17
states that the Agreement is governed by the laws of
Missouri. In addition, City would like to request the
venue be within the state and federal courts of the
County of Riverside, California.
Initials: EFM Customer
of Lessor, it shall not institute against, or join any other person in instituting against, Lessor any bankruptcy, reorganization, arrangement, insolvency or liquidation proceedings or other similar proceeding under the laws of the United States or any state of the United States. The provisions of this Section 18 shall survive termination of this Master Equity Lease Agreement.
19. NON-APPROPRIATION: Lessee's funding of this Agreement shall be on a Fiscal Year basis and is subject to annual appropriations. Lessor acknowledges that Lessee is a municipal corporation, is precluded by the County or State Constitution and other laws from entering into obligations that financially bind future governing bodies, and that, therefore, nothing in this Agreement shall constitute an obligation of future legislative bodies of the County or State to appropriate funds for purposes of this Agreement. Accordingly, the parties agree that the lease terms within this Agreement or any Schedules relating hereto are contingent upon appropriation of funds. The parties further agree that should the County or State fail to appropriate such funds, the Lessor shall be paid all rentals due and owing hereunder up until the actual day of termination. In addition, Lessor reserves the right to be paid for any reasonable damages. These reasonable damages will be limited to the losses incurred by the Lessor for having to sell the vehicles on the open used car market prior to the end of the scheduled term (as determined in Section 3 and Section 14 of this Agreement).
IN WITNESS WHEREOF, Lessor and Lessee have duly executed this Master Equity Lease Agreement as of the day and year first above written.
LESSOR: Enterprise FM Trust
LESSEE: By: Enterprise Fleet Management, Inc. its attorney in fact
Signature:
By:
Title:
Address:
Signature:
By:
Title:
Address:
Date Signed: Date Signed:
,in ter prise
AGREEMENT TO SELL CUSTOMER VEHICLES
THIS AGREEMENT is entered into by and among the entities set forth on the attached Schedule 1 (hereinafter each an "Enterprise Entity" and collectively the "Enterprise Entities") and Enterprise Fleet Management, Inc. (hereinafter referred to as ''EFM") (the "Enterprise Entities" and ''EFM" shall collectively be referred to as "Enterprise") on the one hand and (hereinafter referred to as "CUSTOMER"), on the other hand on this day of (hereinafter referred to as the "Execution Date").
RECITALS
A. Enterprise FM Trust and CUSTOMER have entered into an agreement whereby Customer has agreed to lease certain vehicles set forth in the agreement between Customer and Enterprise FM Trust;
B. EFM is the servicer of the lease agreement between Enterprise FM Trust and Customer;
C. Enterprise, from time to time, sells vehicles at wholesale auctions and other outlets; and
D. The CUSTOMER and Enterprise wish to enter into an agreement whereby Enterprise will sell at wholesale, CUSTOMER's vehicles set forth on Exhibit A, attached hereto and incorporated herein, as supplemented from time to time (collectively, the "Vehicles").
NOW, THEREFORE, for and in consideration of the mutual promises and covenants hereinafter set forth, the parties agree as follows:
TERMS AND CONDITIONS
1. Right to Sell: Enterprise shall have the non-exclusive right to sell any Vehicles assigned to Enterprise by CUSTOMER, or under consignment from Customer to Enterprise, as the case may be dependent upon applicable law in the jurisdiction in which the Vehicle is to be sold. For Vehicles to be sold under assignment, Customer shall assign the title to Enterprise and deliver the assigned title to Enterprise with the Vehicle. For Vehicles to be sold under consignment, Customer shall execute a consignment agreement granting Enterprise power in any and all matters pertaining to the transfer of Vehicle titles and any papers necessary thereto on behalf of CUSTOMER.
2. Additional Documentation: Where necessary, CUSTOMER shall execute any and all additional documentation, required to effectuate the sale of Vehicle(s).
3. Service Fee: For each Vehicle sold, the CUSTOMER shall pay Enterprise an administrative fee of the lesser of$ or the maximum permitted by law ("Service Fee").
4. Sales Process: Enterprise shall use reasonable efforts in its sole discretion to sell each Vehicle. CUSTOMER may, at its discretion, place a Minimum Bid or Bid to be Approved (BTBA) on any Vehicle by providing prior written notification to Enterprise. Enterprise shall have full discretion to accept any bid at or above the designated minimum bid or BTBA. Absent any such minimum bid or BTBA, Enterprise shall have full discretion to accept any bid on a Vehicle.
5. Time for Payment:
(a) No later than twenty-one (21) business days after the collection of funds by Enterprise for the sale of a Vehicle, Enterprise will remit to the CUSTOMER an amount equal to the Vehicle sale price minus any seller fees, auction fees, Service Fees, towing costs, title service fees, enhancement fees and any expenses incurred by Enterprise while selling Vehicle, regardless of whether the purchaser pays for the Vehicle.
(b) Enterprise's obligations pursuant to Section 5(a) shall not apply to Vehicle sales involving mistakes or inadvertences in the sales process where Enterprise reasonably believes in its sole discretion that fairness to the buyer or seller justifies the cancellation or reversal of the sale. If Enterprise has already remitted payment to CUSTOMER pursuant to Section 5(a) prior to the sale being reversed or cancelled, CUSTOMER agrees to reimburse Enterprise said payment in full. Enterprise will then re-list the Vehicle and pay CUSTOMER in accordance with this Section 5. Examples of mistakes or inadvertences include, but are not limited, to Vehicles sold using inaccurate or incomplete vehicle or title descriptions and bids entered erroneously . Page 384 of 506
6. Indemnification and Hold Harmless: Except as otherwise provided herein, CUSTOMER agrees to indemnify, defend and hold EFM and each Enterprise Entity and their parents and affiliated entities, employees and agents harmless to the extent any loss, damage, or liability arises from EFM or any Enterprise Entity's use or operation of a vehicle and for the negligence or willful misconduct of Customer, its agents or employees, and for its breach of any term of this Agreement. The parties' obligations under this section shall survive termination of this Agreement.
7. Risk of Loss: Notwithstanding anything to the contrary hereunder, CUSTOMER shall assume all risk of loss for damage to or loss of any Vehicle or any part or accessory regardless of fault or negligence of CUSTOMER, Enterprise, EFM or any other person or entity or act of God.
8. Liens, Judgments, Titles and Defects: CUSTOMER represents and warrants it holds full legal title to each such Vehicle, title to each such Vehicle is clean and not subject to being branded for any reason, or requires any form of additional disclosure to a purchaser and that there are no open recalls on each such Vehicle. CUSTOMER shall defend, indemnify and hold Enterprise, EFM, their parents, employees and agents harmless from and against any and all claims, expenses (including reasonable attorney's fees), suits and demands arising out of, based upon, or resulting from any judgments, liens or citations that were placed on the Vehicle, defects in the Vehicle's title, or mechanical or design defects in the Vehicle.
9. Odometer: Neither EFM nor Enterprise assume responsibility for the correctness of the odometer reading on any Vehicle and the CUSTOMER shall defend, indemnify and hold EFM, Enterprise, their parents, employees and agents harmless from and against any and all claims, expenses (including reasonable attorney's fees), suits and demands arising out of, based upon or resulting from inaccuracy of the odometer reading on any Vehicle or any odometer statement prepared in connection with the sale of any Vehicle, unless such inaccuracy is caused by EFM, Enterprise, their employees or officers.
10. Bankruptcy: Subject to applicable law, in the event of the filing by CUSTOMER of a petition in bankruptcy or an involuntary assignment of its assets for the benefit of creditors, EFM or Enterprise may accumulate sales proceeds from the sale of all Vehicles and deduct seller fees, auction fees, Service Fees, towing costs, title service fees, enhancement fees and any expenses incurred by EFM or Enterprise while selling Vehicle from said funds. EFM or Enterprise will thereafter remit to CUSTOMER the net proceeds of said accumulated sales proceeds, if any.
11. Compliance with Laws: EFM, Enterprise and CUSTOMER shall comply with all federal, state, and local laws, regulations, ordinances, and statutes, including those of any state motor vehicle departments, department of insurance, and the Federal Odometer Act.
12. Insurance: CUSTOMER shall maintain and provide proof of Automobile Liability Insurance until the later of title transfer to purchaser of Vehicle or transfer of sales proceeds to Customer covering liability arising out of maintenance, use or operation of any Vehicle (owned, hired and non-owned) under this Agreement, with limits of not less than one million dollars ($1,000,000) per occurrence for bodily injury and property damage. EFM, Enterprise, and their subsidiaries and affiliates are to be named as Additional Insureds. This insurance shall be written as a primary policy and not contributing with any insurance coverage or self-insurance or other means of owner's financial responsibility applicable to EFM or Enterprise. CUSTOMER must waive and must require that its insurer waive its right of subrogation against EFM and Enterprise and their affiliates, employees, successors and permitted assigns on account of any and all claims CUSTOMER may have against EFM or Enterprise with respect to insurance actually carried or required to be carried pursuant to this Agreement.
13. Term: This agreement is effective on the Execution Date and shall continue until such time as either party shall notify the other party with thirty (30) days prior written notice to terminate the Agreement with or without cause.
14. Modification: No modification, amendment or waiver of this Agreement or any of its provisions shall be binding unless in writing and duly signed by the parties hereto.
15. Entire Agreement: This Agreement constitutes the entire Agreement between the parties and supersedes all previous agreements, promises, representations, understandings, and negotiations, whether written or oral, with respect to the subject matter hereto.
16. Liability Limit: EXCEPT TO THE EXTENT A PARTY HERETO BECOMES LIABLE FOR ANY DAMAGES OF THE TYPES DESCRIBED BELOW TO A
THIRD PARTY AS A RESULT OF A THIRD PARTY CLAIM AND SUCH PARTY IS ENTITLED TO INDEMNIFICATION WITH RESPECT THERETO UNDER
THE PROVISIONS OF THIS AGREEMENT, IN NO EVENT SHALL EITHER PARTY HEREUNDER BE LIABLE TO OTHER PARTY FOR ANY SPECIAL,
INCIDENTAL, CONSEQUENTIAL, PUNITIVE, EXEMPLARY, OR INDIRECT DAMAGES (INCLUDING WITHOUT LIMITATION, LOSS OF GOODWILL,
LOSS OF PROFITS OR REVENUES, LOSS OF SAVINGS AND/OR INTERRUPTIONS OF BUSINESS), EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
17. Attorney's Fees: In the event that a party hereto institutes any action or proceeding to enforce the provisions of this Agreement, the prevailing party shall be entitled to receive from the losing party reasonable attorney's fees and costs for legal services rendered to the prevailing party.
18. Authorization: Each party represents and warrants to the other party that the person signing this Agreement on behalf of such party is duly authorized to bind such party.
19. Independent Contractor: EFM and Enterprise shall perform the services hereunder as an independent contractor of Customer and no term of this Agreement shall be deemed or construed to render CUSTOMER and EFM or Enterprise as joint venturers or partners.
20. Unsold Vehicles: Should such Vehicle not sell, Customer shall pick up Vehicle within five (5) business days of being provided notice that the Vehicle has not been sold and, for Vehicles assigned to Enterprise by Customer, Enterprise shall assign title back to CUSTOMER.
"ENTERPRISE" "CUSTOMER"
Signature: Signature:
Printed Name:
Printed Name:
Title:
Title:
Date Signed:
Date Signed:
Schedule 1
Enterprise Leasing Company of STL, LLC
Enterprise Leasing Company of Georgia, LLC
Enterprise Leasing Company of Florida, LLC
Enterprise Leasing Company of KS LLC
EAN Holdings, LLC
Enterprise Leasing Company of Orlando , LLC
Enterprise Leasing Company of Indianapolis, LLC
Enterprise Rent-A-Car Company of Boston, LLC
Enterprise Leasing Company of Denver, LLC
Enterprise Leasing Company of Chicago, LLC
Enterprise RAC Company of Maryland, LLC
Enterprise Leasing Company of Philadelphia, LLC
Enterprise RAC Company of Baltimore, LLC
Enterprise Leasing Company of Minnesota, LLC
Enterprise Leasing Company of Detroit , LLC
Enterprise Leasing Co of Norfolk/ Richmond, LLC
Enterprise Rent-A-Car Co of San Francisco, LLC
ELRAC, LLC
SNORAC, LLC
Enterprise Rent-A-Car Company of Sacramento, LLC
Enterprise Rent-A-Car Company of Los Angeles, LLC
Enterprise RAC Company of Cincinnati, LLC
CLERAC, LLC
Enterprise Rent-A-Car Company of Pittsburgh, LLC
Enterprise Rent-A-Car Company of Wisconsin, LLC
Enterprise Rent-A-Car Company of UT, LLC
CAMRAC, LLC
Enterprise Rent-A-Car Company of Rhode Island, LLC
Enterprise Leasing Company of Phoenix, LLC
Enterprise Leasing Company- Southeast, LLC
Enterprise Leasing Company- West, LLC
Enterprise Leasing Company - South Central, LLC
PENRAC, LLC
Enterprise Rent-A-Car Company of KY, LLC
Enterprise Rent-A-Car Company - Midwest, LLC
Enterprise RAC Company of Montana/Wyoming, LLC
,in ter prise
CONSIGNMENT AUCTION AGREEMENT
THIS AGREEMENT is entered into by and between Enterprise Fleet Management, Inc. a Missouri Corporation (hereinafter referred to as "Enterprise") and (hereinafter referred to as "CUSTOMER") on this day of (hereinafter referred to as the "Execution Date").
RECITALS
A. Enterprise is in the business of selling previous leased and rental vehicles at wholelsale auctions; and
B. The CUSTOMER is in the business of
C. The CUSTOMER and Enterprise wish to enter into an agreement whereby Enterprise will sell at wholesale auction, CUSTOMER's vehicles set forth on Exhibit A, attached hereto and incorporated herein, as supplemented from time to time (collectively, the "Vehicles").
NOW, THEREFORE, for and in consideration of the mutual promises and covenants hereinafter set forth, the parties agree as follows:
TERMS AND CONDITIONS
1. Right to Sell: Enterprise shall have the non-exclusive right to sell any Vehicles consigned to Enterprise by a CUSTOMER within the Geographic Territory.
2. Power of Attorney: CUSTOMER appoints Enterprise as its true and lawful attorney-in-fact to sign Vehicle titles on behalf of CUSTOMER for transfer of same and hereby grant it power in any and all matters pertaining to the transfer of Vehicle titles and any papers necessary thereto on behalf of CUSTOMER. The rights, powers and authorities of said attorney-in-fact granted in this instrument shall commence and be in full force and effect on the Execution Date, and such rights, powers and authority shall remain in full force and effect thereafter until terminated as set forth herein.
3. Assignments: Vehicle assignments may be issued to Enterprise by phone, fax, or electronically.
4. Service Fee: For each Vehicle sold, the CUSTOMER shall pay Enterprise a fee of$ ("Service Fee") plus towing at prevailing rates.
5. Sales Process: Enterprise shall use reasonable efforts sell each Vehicle. CUSTOMER may, at its discretion, place a Minimum Bid or Bid to be Approved (BTBA) on any Vehicle by providing prior written notification to Enterprise.
6. Time for Payment:
(a) No later than ten (10) business days after the collection of funds for the sale of a Vehicle, Enterprise will remit to the CUSTOMER an amount equal to the Vehicle sale price minus any seller fees, auction fees, Service Fees, towing costs, title service fees, enhancement fees and any expenses incurred by Enterprise while selling Vehicle, regardless of whether the purchaser pays for the Vehicle.
(b) Enterprise's obligations pursuant to Section 6(a) shall not apply to Vehicle sales involving mistakes or inadvertences in the sales process where Enterprise reasonably believes that fairness to the buyer or seller justifies the cancellation or reversal of the sale. If Enterprise has already remitted payment to CUSTOMER pursuant to Section 6(a) prior to the sale being reversed or cancelled, CUSTOMER agrees to reimburse Enterprise said payment in full. Enterprise will then re-list the Vehicle and pay CUSTOMER in accordance with this Section
6. Examples of mistakes or inadvertences include, but are not limited, to Vehicles sold using inaccurate or incomplete vehicle or title descriptions and bids entered erroneously.
7. Indemnification and Hold Harmless: Enterprise and CUSTOMER agree to indemnify, defend and hold each other and its parent, employees and agents harmless to the extent any loss, damage, or liability arises from the negligence or willful misconduct of the other, its agents or employees, and for its breach of any term of this Agreement. The parties' obligations under this section shall survive termination of this Agreement.
8. Liens, Judgments, Titles and Defects: CUSTOMER shall defend, indemnify and hold Enterprise its parent, employees and agents harmless from and against any and all claims, expenses (including reasonable attorney's fees), suits and demands arising out of, based upon, or resulting from any judgments, liens or citations that were placed on the Vehicle, defects in the Vehicle's title, or mechanical or design defects in the Vehicle.
9. Odometer: Enterprise assumes no responsibility for the correctness of the odometer reading on any Vehicle and the CUSTOMER shall defend, indemnify and hold Enterprise its parent, employees and agents harmless from and against any and all claims, expenses (including reasonable attorney's fees), suits and demands arising out of, based upon or resulting from inaccuracy of the odometer reading on any Vehicle or any odometer statement prepared in connection with the sale of any Vehicle, unless such inaccuracy is caused by an employee, Enterprise, or officer of Enterprise.
10. Bankruptcy: Subject to applicable law, in the event of the filing by CUSTOMER of a petition in bankruptcy or an involuntary assignment of its assets for the benefit of creditors, Enterprise may accumulate sales proceeds from the sale ofall Vehicles and deduct seller fees, auction fees, Service Fees, towing costs, title service fees, enhancement fees and any expenses incurred by Enterprise while selling Vehicle from said funds. Enterprise will thereafter remit to CUSTOMER the net proceeds of said accumulated sales proceeds, if any.
11. Compliance with Laws: Enterprise shall comply with all federal, state, and local laws, regulations, ordinances, and statutes, including those of any state motor vehicle departments, department of insurance, and the Federal Odometer Act.
12. Insurance: CUSTOMER shall obtain and maintain in force at all times during the term of this Agreement and keep in place until each Vehicle is sold and title is transferred on each Vehicle, automobile third party liability of $1,000,000 per occurrence and physical damage coverage on all Vehicles. This insurance shall be written as a primary policy and not contributing with any insurance coverage or self-insurance applicable to Enterprise.
13. Term: This agreement is effective on the Execution Date and shall continue until such time as either party shall notify the other party with thirty (30) days prior written notice to terminate the Agreement with or without cause.
14. Modification: No modification, amendment or waiver of this Agreement or any of its provisions shall be binding unless in writing and duly signed by the parties hereto.
15. Entire Agreement: This Agreement constitutes the entire Agreement between the parties and supersedes all previous agreements, promises, representations, understandings, and negotiations, whether written or oral, with respect to the subject matter hereto.
16. Liability Limit: In the event Enterprise is responsible for any damage to a Vehicle, Enterprise's liability for damage to a Vehicle in its possession shall be limited to the lesser of: (1) the actual cost to repair the damage to such vehicle suffered while in Enterprise's possession; or (2) the negative impact to the salvage value of such vehicle. Enterprise shall not be liable for any other damages to a Vehicle of any kind, including but not limited to special, incidental, consequential or other damages.
17. Attorney's Fees: In the event that a party hereto institutes any action or proceeding to enforce the provisions of this Agreement, the prevailing party shall be entitled to receive from the losing party reasonable attorney's fees and costs for legal services rendered to the prevailing party.
18. Authorization: Each party represents and warrants to the other party that the person signing this Agreement on behalf of such party is duly authorized to bind such party.
:
"ENTERPRISE" "CUSTOMER"
Signature: Signature:
Printed Name:
Printed Name:
Title
Title:
Date Signed:
Date Signed:
SELF -INSURANCE ADDENDUM TO MASTER EQUITY LEASE AGREEMENT (Physical Damage Only)
This Addendum is made to the Master Equity Lease Agreement dated the ___________________, 2025, as amended (the "Agreement"), by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor"), and the lessee whose name is set forth on the signature line below ("Lessee").
This Addendum is attached to and made a part of the Agreement (including each Schedule to the Agreement). All capitalized terms used and not otherwise defined herein shall have the respective meanings ascribed to them in the Agreement.
Notwithstanding the provisions of Section 11 of the Agreement, Lessee shall be permitted to assume and self -insure the risks covered by the Physical Damage insurance policy set forth in Section 11 of the Agreement and shall not be required to p urchase or maintain any Physical Damage insurance policy of any kind with respect to any Vehicle; provided, however, that if any Federal, state, local or other law, statute, rule, regulation or ordinance requires Lessee to maintain any amount of Physical Damage insurance with respect to any Vehicle, Lessee shall purchase and maintain such amount of Physical Damage insurance in the form of a Physical Damage insurance policy which complies in all respects, other than the amount of Physical Damage insurance required, with Section 11 of the Agreement.
Notwithstanding the foregoing, if (1) Lessor, at any time in its good faith judgment, is not satisfied with the condition, prospects or performances, financial or otherwise, of Lessee or (2) any default or event of default occurs under the Agreemen t, than Lessor may, at its option, revoke this Addendum and terminate Lessee's right to self -insure by providing Lessee with at least thirty (30) days prior written notice thereof. However, if Lessee cures the default or amends the dissatisfied condition, prospects or performances, financial or otherwise within thirty (30) days after receiving such notice, the termination shall not take eff ect. Upon the termination of Lessee's right to self-insure, Lessee shall comply in all respects with Section 11 of the Agreement.
Except as amended hereby, all the terms and provisions of the Agreement shall remain in full force and effect. In the event of any conflict between this Addendum and the Agreement or any of the Schedules, the terms and provisions of this Addendum wi ll govern and control.
LESSEE: City of Beaumont LESSOR: Enterprise FM Trust
By: Enterprise Fleet Management, Inc., its attorney in fact
_________________________________ _________________________________
By: By:
Title: Title:
Date Signed:_______________________, _______ Date Signed:________________________, _______
030122-EFM
Rev. 3/2021 1
Solicitation Number: RFP #030122
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Enterprise Fleet Management, Inc., 600 Corporate Park Drive, St. Louis, MO 63105 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Fleet Management Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 18, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Equipment, product, or service warranties will be provided by the manufacturer or service provider. Supplier will assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer or service provider. Any manufacturer’s or service provider’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
030122-EFM
Rev. 3/2021 3
time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
In the event that Equipment and Products arrive in a defective or inoperable condition, the Participating Entity must promptly bring any such condition to Supplier’s attention. Supplier will then provide commercially reasonable assistance to the Participating Entity in any communication or negotiation with the Equipment and Product’s manufacturer or dealer, as applicable, with respect to claims relating to such condition.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
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A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
030122-EFM
Rev. 3/2021 5
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order prior to the applicable Equipment and Product manufacturer or dealer deadline, in whole or in part, immediately upon notice to Supplier in the event of any of the following:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
Any termination thereafter will be governed by the terms and conditions of Supplier’s affiliates’ Master Lease Agreement.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
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Rev. 3/2021 6
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should
030122-EFM
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note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract, with respect to the subject matter hereof, represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1- 22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell, including their agents and employees, harmless from any third-party claims or causes of action, including attorneys’ fees incurred by Sourcewell, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
Indemnity obligations between Supplier and any Participating Entity, if any, will be as set forth in the applicable Supplier’s affiliates’ Master Lease Agreement.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
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or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
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Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
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D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the
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procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). Intentionally omitted.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708).
Intentionally omitted.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. Intentionally omitted.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Intentionally omitted.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award
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covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. Intentionally omitted.
J. BUY AMERICAN PROVISIONS COMPLIANCE. Intentionally omitted.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). Intentionally omitted.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
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Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. Intentionally omitted.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Enterprise Fleet Management, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Dain Giesie
Title: Chief Procurement Officer Title: Vice President
Date: ________________________
Date: ________________________
030122-EFM
Rev. 3/2021 17
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 030122 Vendor Name: Enterprise Fleet Management, Inc.
Bid Number: RFP 030122 Vendor Name: Enterprise Fleet Management, Inc.
Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
ine
Item Cate or or T pe Offered Comments
90 Services for the acquisition by Sourcewell participating entities, whether by lease or financing, of on-road vehicles of all types or classifications, all weight classes, and all engine types Yes
No
As the largest purchaser of vehicles in
North America, Enterprise has the ability
to acquire vehicles from nearly any
manufacturer. This includes specialty
vehicles and Emergency Response
Vehicles.
*
91 New vehicle service and preparation for the vehicles described in Line 90 above, such as, pre-delivery inspection, parts and accessories installation, and vehicle marking application or installation
Yes
No
Through our Fleet Management programs
we are able to offer all of these services.*
92 Preventative maintenance plans, vehicle maintenance and repair services, and related service level agreements for Sourcewell participating entity on-road vehicle fleets of all types Yes
No
Through our Fleet Management programs
we are able to offer all of these services.*
93 In addition to the solutions described in Lines 90-92 above, proposers may include a complementary offering of the following ancillary services:
i. Short-term rental programs;
ii. Upfitting of after-market programs;
iii. Fleet management information technologies, such as:
telematics, fleet monitoring, fuel management, fuel tank management, and motor pool/fleet sharing software and systems; iv. Roadside assistance including towing, emergency towing, and repairs;
v. Installation, operation, and maintenance of dedicated charging and fueling stations; and
vi. Vehicle battery longevity monitoring and replacement plans.
Yes
No
Through our Fleet Management programs
we are able to offer all of these services.
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure our submission document(s) conforms to the following :
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Pricing-Final.xlsx - Tuesday March 01, 2022 14:16:51 Financial Strength and Stability - Enterprise Financial Stability.pdf - Tuesday March 01, 2022 14:16:39 Marketing Plan/Samples - Sample Marketing Plan.pdf - Tuesday March 01, 2022 14:19:21 WM8E/M8E/S8E or Related Certificates - Wade Ford 2022 GMSDC Certificate.pdf - Tuesday March 01, 2022 14:27:57 Warranty Information - Sample Warranty Information.pdf - Tuesday March 01, 2022 14:26:14 Standard Transaction Document Samples - Sample Quote 2427574.pdf - Tuesday March 01, 2022 15:27:53 Upload Additional Document - Sourcewell Submission.zip - Tuesday March 01, 2022 14:20:22
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