1 CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
August 19, 2025
Closed Session: 5:00 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
_____________________________________________________________________
CLOSED SESSION
A. CALL TO ORDER at 4:32 p.m.
Present: Mayor Lara, Mayor Pro Tem Voigt, Council Member White, Council Member Martinez, Council Member Fenn
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
B.1 Conference with Legal Counsel – Anticipated Litigation -- Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4).
Two potential cases.
1st Case:
No reportable action
2nd Case:
Motion by Council Member White
Second by Mayor Lara
Authorizing the City Attorney to file a petition to appoint a receiver for a property located at 635 E American
Approved by a unanimous vote.
B.2 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
2 Property: 105 West 6th Street (APN 417-064-001)
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont and James Furdui Under negotiation: Price and Terms
No reportable action.
B.3 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code 54956.1(d)(1), (2) and/or (3)
Workers compensation Case No. 4A22075Q4VC-0001
No reportable action.
B.4 Conference with Labor Negotiators Pursuant to Government Code Section 54957.6
Agency designated representative: Elizabeth Gibbs
Unrepresented employees:
Administrative Services Director
Chief of Police
City Engineer/Public Works Director
Community Development Director
Community Services Director
Deputy City Manager
Director of Water Reclamation
Economic Development Director
Finance Director
No reportable action.
B.5 Public Employee Performance Evaluation Pursuant to Government Code Section 54957. Title: City Manager
No reportable action.
REGULAR SESSION
D. CALL TO ORDER at 6:30 p.m.
Present: Mayor Lara, Mayor Pro Tem Voigt, Council Member White, Council Member Martinez, Council Member Fenn
3 Report out from Closed Session
Action on any Closed Session Items
Action of any Requests for Excused Absence
Invocation
Pledge of Allegiance
Adjustments to the Agenda: Move J.1 after Consent Calendar Conflict of Interest Disclosure
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
E.1 Recognition of Police Captain George Walter
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
None
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.
J. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
J.1 Smart Technology Feasibility Study Results
Discuss the results of the Smart Technology Feasibility Study.
Motion by Mayor Pro Tem Voigt
Second by Council Member Fenn
Direct City staff to move forward with the design of all phases and implementation of Phase 1 in agreement with the Smart Technology at Traffic Signals Feasibility Study.
Approved by a unanimous vote
G. CONSENT CALENDAR
Request to pull Items G.8 and G.15 for discussion.
4 Motion by Council Member Martinez
Second by Council Member Fenn
To approve items G.1 – G.7, G.9 – G.14, and G.16-G.20
Approved by a unanimous vote.
G.1 Ratification of Warrants
Ratify Warrants dated:
July 4, 2025
July 11, 2025
July 18, 2025
July 25, 2025
G.2 Approval of Minutes
Approve Minutes dated:
July 15, 2025
July 22, 2025
G.3 Approval of City Attorney Invoices for the Month of July 2025 Approve invoices in the amount of $105,348.02
G.4 Approve a Compensation Increase to the Professional Services Agreement with Environmental Law Group LLP Varco & Rosenbaum (ELG) for Legal Consulting Services for a Total Not to Exceed Amount of $220,000
Request to approve an increase to the professional services agreement with ELG by $70,000 to provide continued legal and consulting support related to the Fairway Canyon sewer mainline failure and subsequent environmental permitting, enforcement response, and insurance coordination.
Approve an increase of $70,000 for the Professional Services Agreement with ELG Varco & Rosenbaum, for a total not-to-exceed amount of $220,000 and;
Authorize the City Manager to expend the funds.
G.5 Request for Destruction of Retention Met Records
Authorization to dispose of records that have met retention per the adopted retention schedule.
Waive the full reading and adopt by title only, “A Resolution of the City of Beaumont Authorizing Destruction of Certain Records in
5 Accordance with the Records Retention Schedule Adopted by City Council.”
G.6 Approval of a Professional Services Agreement with Spicer Consulting Group
Agreement with Spicer Consulting Group (SCG) to update the City’s General Fund Fiscal Impact Analysis.
Approve a Professional Services Agreement with Spicer Consulting Group (SCG) in the amount of $7,000 to update the City’s General Fund Fiscal Impact Analysis and authorize the Mayor to execute the agreement and any necessary documents.
G.7 Updated Debt Management Policy
Review the City of Beaumont’s updated Debt Management Policy and approve to adopt.
Adopt the updated Debt Management Policy as presented.
G.9 FY2024-2025 4th Quarter Investment Report
Report on the City’s investments for the months of April through June 2025.
Receive and file report.
G.10 FY2024-2025 4th Quarter Budget Update and Financial Status Report Quarterly report on the status of the City’s budget and financial status as of June 30, 2025.
Approve recommended budgets adjustments as outlined in
Attachment B; and
Receive and file report.
G.11 Approval of a Lease Agreement with the Riverside County Workforce Development Division and a Space Use Permit with the Employment Development Department for the Pass Area Biz Hub – 514 California Avenue
Presentation of a lease agreement with the Riverside County Workforce Development Division and a Space Use Permit with the Employment Development Department within the Pass Area Biz Hub, a regional business innovation center located at 514 California Avenue.
Authorize the lease agreement with the Riverside County Workforce Development Division and the Space Use Permit with the
Employment Development Department for the use of office space within the Pass Area Biz Hub.
6 G.12 Follow-Up Report No. 9 – Local State of Emergency - Sewer Mainline Failure and Emergency Repairs in Fairway Canyon
City is retroactively pursuing environmental permits due to local emergency caused by the sewer mainline failure in Fairway Canyon. A resolution to re-ratify the declared state of local emergency is needed.
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City Of Beaumont Extending The Declaration of a Local Emergency and Authorizing The City Manager To Take Necessary Action”, and
Direct staff to return at the next Council meeting regarding the status and requirements of applicable environmental permits.
G.13 Union Pacific Railroad Contract Amendment (Contract No. C22-69) First Amendment to the Construction Agreement with Union Pacific Railroad (UPRR) for construction of the grade crossing for the Pennsylvania Avenue Widening Project (CIP 2017-009).
Approve a purchase change order to Purchase Order No. 22/23 1267 with Union Pacific Railroad (UPRR) for the Pennsylvania Avenue Widening Project (CIP 2017-009) increasing the not-to-exceed amount by $205,000 for a revised total amount not-to-exceed $1,274,018.
G.14 NV5 On-call Task Order
Authorize the issuance of a purchase order to NV5 (Consultant) in the amount of $201,577 for construction inspection services pertaining to CIP R25-01 Citywide Street Rehabilitation and Maintenance (Project).
Authorize the issuance of a purchase order to NV5 in the amount of $201,577, under the existing on-call construction management contract (C24-164) for the service of Construction Inspection services; and,
Approve the contingency of $20,157 for a total not to exceed of $221,734 and authorize the City Manager to sign off on any preceding amendments or purchase change orders within the authorized contingency amount.
G.16 Gillis + Panichapan Architects (GPA) Contract Amendment (Contract No.
C24-86)
Award an amended and restated Professional Services Agreement (PSA) to Gillis + Panichapan Architects (GPA) to add scope and extend the term for the Beaumont Transit Yard (Project).
Approve the amended and restated agreement with Gillis + Panichapan Architects for professional design services, for the
7 period of August 19, 2025, through July 16, 2027; and Authorize the Mayor to execute the agreement
G.17 Authorization to Execute Agreement for SB 821 Bicycle and Pedestrian Facilities Program Funding
Request for City Council to authorize the City Manager to sign the SB 821 grant agreement to fund the City’s Bicycle and Pedestrian Connectivity Master Plan Update and Action Plan.
Approve the Grant Agreement between the City of Beaumont and Riverside County Transportation Commission for the period of thirty- six (36) months, from the date of the agreement, in an amount of $248,400; and
Authorize the City Manager, or designee, to execute the agreement and any necessary documents related to the grant.
G.18 Improvement Agreement and Security
Accept Security Agreement and Performance and Payment Bonds for Tract Map No. 31462-23 and 31462-26 for street, sewer, and storm drain improvements.
Accept the Security Agreement and Performance and Payment Bonds for (Project / Bond Number / Improvement):
• Tract Map No. 31462-23 / 9473418 / Street
• Tract Map No. 31462-23 / 9473416 / Sewer
• Tract Map No. 31462-23 / 9473417 / Storm Drain
• Tract Map No. 31462-26 / 9473421 / Street
• Tract Map No. 31462-26 / 9473419 / Sewer
• Tract Map No. 31462-26 / 9473420 / Storm Drain
Authorize Staff to issue a Bond Exoneration Letter for Performance and Payment Bonds for (Project / Bond Number / Improvement):
• Tract Map No. 31462-23 / 30148212 / Street
• Tract Map No. 31462-23 / 30148217 / Sewer
• Tract Map No. 31462-23 / 30148221 / Storm Drain
• Tract Map No. 31462-26 / 30152512 / Street
• Tract Map No. 31462-26 / 30152513 / Sewer
• Tract Map No. 31462-26 / 30152511 / Storm Drain
8 G.19 Offer of Dedication for Public Street and Public Utilities Along Pennsylvania Avenue
A Resolution of the City of Beaumont authorizing the Mayor to accept the Offer of Dedication for a strip of land along Pennsylvania Avenue for public street and public utility purposes.
Waive the full reading and adopt by title only, “A Resolution of the City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for a Strip of Land Pennsylvania Avenue for Public Street and Public Utility Purposes”;
Approve the Certificate of Acceptance; and
Record the Offer of Dedication documents with the Riverside County Clerk Recorder’s Office.
G.20 Resolution Authorizing a Federal Equitable Sharing Agreement to Receive Federally Forfeited Assets from Adjudicated Criminal Cases Adopt a Resolution authorizing the Mayor and the Chief of Police to sign a Federal Equitable Sharing Agreement allowing the City to receive federally forfeited assets from adjudicated criminal cases pursuant to the Federal Equitable Sharing Program.
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Authorizing the Mayor and the Chief of Police to Execute a Federal Equitable Sharing Agreement.”
G.8 Finance Purchasing Policy Update
Purchasing Policy Update to add additional language pertaining to streamlining the approval and encumbrance process for agreements.
Items G.8 and G.15 taken in one motion:
Motion by Mayor Pro Tem Voigt
Second by Council Member Fenn
Approve the Purchasing Policy Update.
G.15 EXP U.S. Services, Inc. Contract Amendment and Restatement (Contract No. C23-133.1)
Amended and restated Professional Services Agreement with EXP U.S.
Services for the Cherry Channel Drainage (CIP R-07).
Approve the amended and restated agreement with EXP U.S.
Services for professional design services, for the period of November 20, 2024, through November 20, 2027, in an amount not to exceed $74,598.05;
9 Authorize the Mayor to execute the agreement with EXP U.S.
Services and all related documents as listed below; and, Authorize the issuance of a revised purchase order to EXP U.S.
Services in the amount of $74,598.05 for the purchase of professional design services.
H. YOUTH COUNCIL REPORT
No report.
I. PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
I.1 Public Hearing: First Amendment to Fiscal Year 2026-2030 Capital Improvement Plan
Resolution to amend the five-year Fiscal Year 2026-2030 Capital Improvement Plan (CIP).
Public Hearing opened at 7:30 p.m.
No comments
Public Hearing closed at 7:30 p.m.
Motion by Council Member White
Second by Mayor Pro Tem Voigt
Hold a Public Hearing, and
Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Amending the Five-Year Capital Improvement Plan for FY 2026-2030”.
Approve attached budget adjustment.
Approved by a unanimous vote
I.2 Public Hearing: Introduction of Ordinance and Resolution to add Parking Citation Penalties/Fines to the Citywide Fee Schedule
Ordinance and resolution amending the City’s Municipal Code Chapter
10.08 - PARKING to align with those of neighboring cities, promote compliance, and enhance public safety through improved deterrence.
10 Public Hearing opened at 7:45 p.m.
No comments
Public Hearing closed at 7:45 p.m.
Motion by Council Member White
Second by Mayor Pro Tem Voigt
Hold a public hearing;
Waive the first full reading and approve by title only:
“An Ordinance of the City Council of the City Of Beaumont, California, Amending Chapter 10.08 - Parking By Adding Section
10.08.101 – Parking and Late Payment Penalties Schedule to the Beaumont Municipal Code”; and
Adopt the Resolution and approve by title only, “A Resolution of the City Council of the City of Beaumont, California, Adopting A New Parking Violation and Late Payment Penalty Schedule.”
Approved by a unanimous vote
I.3 Public Hearing: First Reading of an Ordinance Amending Chapter 10.06 – Curb Colors to Provide Authority to the City Engineer to Paint Curb Colors for Traffic Regulations
Discussion regarding the development of an ordinance that would authorize the City Engineer to evaluate and designate curb colors, including red curb no-parking zones, following the completion of traffic surveys, including community mailboxes.
Public Hearing opened at 7:49 p.m.
No comments
Public Hearing closed at 7:49 p.m.
Motion by Council Member Martinez
Second by Mayor Lara
Hold a public hearing;
Waive the first full reading and approve by title only:
“An Ordinance of the City Council of the City of Beaumont, California, Amending Chapter 10.06 – Curb Colors to provide Authority to the City Engineer to Paint Curb Colors for Traffic Regulation”; and
Adopt the resolution and approve by title only:
“A Resolution of the City Council of the City of Beaumont, Adopting a New Parking Penalty for Parking in Front of a Community Mailbox.”
11 Approved by a unanimous vote
I.4 Public Hearing: Consideration of an Ordinance Establishing a Procedure for Property Owner Objections to Proposed Sewer Fees or Special Assessments
Ordinance establishing a procedure for property owner objections to proposed sewer fees or special assessments.
Public Hearing opened at 8:00 p.m.
No comments
Public Hearing closed at 8:00 p.m.
Motion by Mayor Pro Tem Voigt
Second by Mayor Lara
Hold a Public Hearing;
Waive the full reading and approve by title only, “An Ordinance of the City of Beaumont, California, Establishing a Procedure for Property Owner Objections to Proposed Sewer Fees or Special Assessments”.
Approved by a unanimous vote
J. ACTION ITEMS
Items J.2. - J.7 approved in one motion.
Motion by
Second by Council Member Martinez
To approve Items J.2. through J.7 with modification to motion on Item J.4 to correct the term of the contract to a three-year term.
Approved by a unanimous vote
J.2 Award of Professional Services Agreement to Voya Financial for Retirement Plan Administration 401(a) and 457 (b) Plans Change of City’s retirement plan administrator and award of professional services agreement to Voya Financial.
Approve a Professional Services Agreement with Voya Financial for a three-year term to include LeafHouse services.
J.3 Award a Professional Services Agreement to Sedgwick for Workers’ Compensation Third Party Administrator Services
12 Renew Contract with Sedgwick for Workers’ Compensation Third Party Administrator Services.
Authorize the City Manager to sign the Professional Services Agreement with Sedgwick Claims Management Services, Inc., for a renewed 5–year term and two one-year renewals, subject to City Council approval.
J.4 Service Agreement for Tree Trimming and Removal Performed on Private Properties
Consideration of a four-year term general service agreement contract award for tree trimming and removal performed on private properties with West Coast Arborists, Inc.
Approve a General Services agreement to West Coast Arborists, Inc. with a not-to-exceed amount of $40,000 over a four (4)-year term, with annual payments not to exceed $10,000. If approved, the agreement would be effective from June 1, 2025, through May 31, 2029, for as- needed tree trimming and removal services performed in support of the Community Development Department’s Community Enhancement Division.
Authorize the issuance of a purchase order to West Coast Arborists, Inc. in the amount of $10,000, for the purchase of tree trimming and removal performed on private properties for FY26.
J.5 Award a Public Works Agreement to Zeco, Inc
Public Works Agreement to Zeco, Inc. for the Construction of CIP P-04 Sports Park Field Lighting and Expansion.
Approve an agreement with Zeco, Inc. for the construction of CIP P- 04 Sports Park Field Lighting and Expansion (Project), for the period of August 19, 2025, through August 19, 2027, in an amount not to exceed $3,957,661;
Approve the contingency of $593,650 for a total not to exceed of $4,551,310 and authorize the City Manager to sign off on any preceding amendments or purchase change orders within the authorized contingency amount; and
Authorize the issuance of a purchase order to Zeco, Inc. in the amount of $3,957,661 for the purchase of construction services.
J.6 Second Amendment to the Professional Services Agreement with Mark Thomas (Contract No. C23-139)
Approve the Second Amendment to the Professional Services Agreement (PSA) with Mark Thomas CIP 2016-003 Potrero Interchange, Phase II.
13 Approve the Second Amendment to the Professional Services Agreement for Mark Thomas in an amount not to exceed $3,787,706 for the Potrero Interchange, Phase II (CIP 2016-003).
Approve a purchase change order to Purchase Order No. 23/24 1779 with Mark Thomas for the Potrero Interchange Project (CIP 2016-003) increasing the not-to-exceed amount by $655,045 for a revised total amount not-to-exceed $3,787,706.
J.7 Fourth Amendment to the Professional Services Agreement with EXP U.S.
Services, Inc. (Contract No. C21-09)
Fourth Amendment to the Professional Services Agreement for EXP U.S.
Services, Inc. for the Beaumont Master Drainage Plan (MDP) Line 2, Stage 1 Project (CIP 2019-019).
Approve the fourth amendment to the Professional Services Agreement with EXP U.S. Services, Inc. for the Beaumont Master Drainage Plan (MDP) Line 2, Stage 1 Project (CIP 2019-019) to increase the agreement by $286,307 for a new total contract amount not-to-exceed $883,727 and extend the term to February 16, 2027; and
Approve a change order to Purchase Order No. 20/21 0876 with EXP U.S. Services, Inc.
J.8 Downtown Revitalization Plan – Review of Initial Implementation Steps Review the adopted Downtown Revitalization Plan street and streetscape elements prior to starting the preliminary design and provide concurrence and direction.
Motion by Council Member White
Second by Mayor Pro Tem Voigt
Direct staff to move forward with preliminary engineering plans and studies associated with implementing the Adopted Downtown Revitalization Plan.
Noes: Martinez, Lara
Approved by a 3-2 vote.
J.9 Discussion Regarding Wrapping Utility Vaults Along Palm Avenue with Historic Images
A discussion item on the beautification project of wrapping the utility meter vaults along Palm Avenue with historic photos to highlight Beaumont’s history and enhance the visual appeal of the area.
14 Consensus to receive and file.
J.10 2025 Cherry Festival Recapitulation and Analysis
This report provides a summary and visitor analysis of the 2025 Cherry Festival held at Noble Creek Regional Park from May 30, 2025, to June 2, 2025.
Discussion and consensus to receive and file.
J.11 Discussion and Direction Regarding Elected Official Attendance at the 2026 ICSC “Innovating Commerce Serving Communities” Conference A discussion item to receive City Council direction on attendance at the Innovating Commerce Serving Communities (ICSC) Conference held annually in May in Las Vegas, Nevada.
Direction to establish a policy to outline the agenda of the attendance of council members at group venues.
J.12 Set Time, Date and Place for Special Workshop and Mayoral Appointment of Two Council Members to a Working Subcommittee
Workshop to discuss the new police station facility and financing thereof.
Consensus to hold a special meeting on August 26th at 5:00 p.m. and to appoint Mayor and Mayor Pro Tem to the sub-committee.
J.13 Designation of General Assembly Delegate and Alternate for the League of California Cities
Reaffirmation of selected City voting delegates and alternates for the League of California Cities General Assembly.
Reaffirmation of Council Member White as the voting delegate and Council Member Fenn as the alternate, and selection of Mayor Lara as the additional alternate voting member.
J.14 Winter Meeting Schedule
Determination of any cancellations of meetings during the 2025 winter months.
Motion by Mayor Pro Tem Voigt
Second by Mayor Lara
15 To cancel the January 6, 2025 meeting.
Noes: White
Approved by a 4-1 vote
K. LEGISLATIVE UPDATES AND DISCUSSION
L. ECONOMIC DEVELOPMENT UPDATE
Economic Development Committee Report Out and City Council Direction
M. CITY TREASURER REPORT
Finance and Audit Committee Report Out and City Council Direction M.1 City Treasurer Report
N. CITY CLERK REPORT
O. CITY ATTORNEY REPORT
P. CITY MANAGER REPORT
P.1 Union Pacific Railroad and Quiet Zones
P.2 City Manager's Monthly Report - July 2025
Q. FUTURE AGENDA ITEMS
• Annexation Agreement with the County (Future)
• Revisit Sanctuary City Definition and Clarification (Future) • Credit Agreements (September)
• Sign Program (September)
• Land Use Development Resolution (September)
• Review of Development Agreements (September)
• Project accounting for downtown econ dev CIP
• Transit and school route busing discussion
16 • Workforce Development Presentation
R. COUNCIL REPORTS
Fenn – Gave a report out from RTA, PassCom and San Gorgonio Pass Water Alliance meetings
Martinez – Attended the Homeless to Work presentation, Economic Development Committee Meeting and Vet Expo
White – Cherry Festival meeting, Animal Shelter 2x2, and Recycled Water 2x2 meetings
Voigt - Attended the Homeless to Work presentation, National Night Out and Animal Shelter 2x2 meeting
Lara – Attended National Night Out, RCA, WRCOG meetings and Vet Expo
S. ADJOURNMENT at 10:25 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday September 2, 2025, at 6:00 p.m. unless otherwise posted.