RFP #091521
REQUEST FOR PROPOSALS
for
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Proposal Due Date: September 15, 2021, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [ https://proportal.sourcewell-mn.gov] . Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 15, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered.
Solicitation Schedule
Public Notice of RFP Published: July 28, 2021
Pre-proposal Conference: August 25, 2021, 10:00 a.m., Central Time Question Submission Deadline: September 8, 2021, 4:30 p.m., Central Time Proposal Due Date: September 15, 2021, 4:30 p.m., Central Time Late responses will not be considered.
Opening: September 15, 2021, 6:30 p.m., Central Time
See RFP Section V.G. “Opening”
241Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative purchasing solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted suppliers’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
• Federal and state government entities 1;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities;
1 Pursuant to HAR §3-128-2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity.
242Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
• Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; • Members of the Rural Municipalities of Alberta (RMA) and their represented Associations: MASH (municipalities, academic institutions, schools and hospitals) and MUSH (municipalities, universities, schools and hospitals) sectors, and other governmental agencies eligible to use the Sourcewell contracts. MASH and MUSH sector refers to regional, local, district or other forms of municipal government, school boards, publicly-funded academic, health and social service entities, as well as any corporation or entity owned or controlled by one or more of the preceding entities, including but not limited to represented associations, Saskatchewan Association of Rural Municipalities ("SARM"), Association of Manitoba Municipalities ("AMM"), Local Authorities Services/Association of Municipalities Ontario ("LAS/AMO", excluding the cities of Toronto and Ottawa), Nova Scotia Federation of Municipalities (“NSFM”), Federation of Prince Edward Island Municipalities (“FPEIM”), Municipalities Newfoundland Labrador (“MNL”), Union of New Brunswick Municipalities (“UNBM”), North West Territories Association of Communities ("NWTAC") and their members.
RMA Participants may include all not-for-profit agencies for Canadian provinces and territories.
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for- vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a purchase order issued directly to the contracted supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.
To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In the United States each state-level procurement department receives notice for possible re-posting.
Proof of publication will be available at the conclusion of the solicitation process.
II. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.
243Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories, including, but not to be limited to:
a. Vehicles of the following types and classifications:
i. Automobiles: mini, subcompact, compact, coupe, sedan, and full-size; ii. Sport Utility Vehicles: cross-over, light duty, and heavy duty; iii. Vans: passenger and cargo;
iv. Trucks: light duty, half ton, three-quarter ton, and one ton; and v. Vehicles of the varieties described in subsections 1. a. i – iv. above, with upfitting designed for Public Safety applications, such as equipment, lighting, technology, and accessories.
b. A wide range of vehicles by: 1) engine type, to include conventional internal combustion, natural gas or propane autogas, hybrid or alternative fuel, and electric powered solutions; 2) seating or cargo configurations, drive train options, and trim levels; and, 3) optional equipment offerings.
c. Proposers may include related equipment, accessories, supplies, parts, and services to the extent that the solutions are an incidental portion of the response.
2. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:
a. Ambulance and Emergency Medical Transport Vehicles, with Related Equipment, Accessories, And Supplies (RFP #022118);
b. Firefighting Apparatus, with Related Equipment, Accessories, and Supplies (RFP #022818);
c. Class 4-8 Chassis with Related Equipment, Accessories, and Services (RFP #060920); d. School Buses with Related Accessories, Supplies, Parts, and Services (RFP #063020); and, e. Electric Vehicle Supply Equipment and Related Services (RFP #042221).
Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed.
244Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.
Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four years, with an optional one year extension that may be offered based on the best interests of Sourcewell and its Participating Entities.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $300 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the 245Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The proposer’s Marketing Plan should demonstrate proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as proposer’s sales and service capabilities. It is expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves the right to verify proposer’s information and may request clarification from a proposer, including samples of the proposed equipment or products.
3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.
4. A proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the proposer’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.
246Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
2. The proposer’s not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the proposer. Additionally, proposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation.
To request a modification to the template Contract, a proposer must submit the Exceptions to Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested alternative language.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded supplier for signature.
247Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Supplier Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer’s proposal status to INCOMPLETE. The proposer can view this status change in the “MY BIDS” section of the 248Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Sourcewell Procurement Portal Supplier Account. The proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Supplier Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer’s proposal status has changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer’s sole responsibility to ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Supplier Account and register for this solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
249Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.
To view the list of proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use.
o A proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs. • Total evaluation scores.
• The attributes of proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals.
250Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal’s content will not be entertained
A protest must include the following items:
• The name, address, and telephone number of the protester; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect; • Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and • Protest bond in the amount of $20,000 (except where prohibited by law or treaty). 251Exhibit 2
Rev. 3/2021 Sourcewell RFP #091521
Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a proposal; • Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
• Award a contract to one or more proposers if it is in the best interest of Participating Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition.
252Exhibit 2
8/5/2021
Addendum No. 1
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
We manufacture service bodies and do not sell complete vehicles. Can we bid our product as an accessory to the bid?
Answer 1:
Refer to RFP Section II. B. 1. c., “Proposers may include related equipment, accessories, supplies, parts, and services to the extent that the solutions are an incidental portion of the response.” A proposal that does not include complete vehicles, of the types described in RFP Section II. B. 1. a., will be deemed non-responsive.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/5/2021, is required at the time of proposal submittal.
253Exhibit 2
8/8/2021
Addendum No. 2
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Are you accepting leasing options for this bid?
Answer 1:
Refer to RFP Section II. B. for the description of the requested equipment, products, and services. Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired by participating entities. A proposer may submit their complete line of equipment, products, or services that are applicable to the scope of this RFP. It is left to the discretion of each proposer to articulate their ability to serve Sourcewell participating entities.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/8/2021, is required at the time of proposal submittal.
254Exhibit 2
8/23/2021
Addendum No. 3
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
I would like to see an example of line-item pricing for Sourcewell. Please provide.
Answer 1:
In the competitive process, Sourcewell cannot conduct research for, or expressly identify resources that may be relevant to, a proposer. A proposer may review a sampling of past pricing proposals within the current awarded contract documentation available on the Sourcewell website. Navigate to the following address:
https://www.sourcewell-mn.gov/contract-search and use the list or search functions.
Question 2:
Where can I get a copy of the current contract pricing for the brand of vehicles that I offer?
Answer 2:
Each Sourcewell solicitation represents a separate and distinct opportunity. For examples of current Sourcewell-awarded contracts, refer to the link provided in Answer No. 1 above. Currently active contracts offering similar solutions were awarded under solicitation numbers 120716 and 060920.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/23/2021, is required at the time of proposal submittal. 255Exhibit 2
8/26/2021
Addendum No. 4
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
The manufacturer that I represent has not developed pricing for the 2022 model year vehicles. Should pricing be presented for 2021 and 2022 models that have pricing, and a TBD associated with 2022 models that have yet to be priced by the manufacturer? Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to articulate and propose the pricing approach that aligns with its business methods and satisfies the requirements of RFP Section III. – Pricing. Proposals are evaluated based on the criteria stated in the RFP.
Refer also to the Sourcewell contract template for additional details on the process for requesting a product or pricing change during the term of an awarded contract. A downloadable version of the contract template is found on the Bid Details page for this solicitation within the Sourcewell Procurement Portal.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 8/26/2021, is required at the time of proposal submittal.
256Exhibit 2
9/7/2021
Addendum No. 5
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
We are requesting a clarification on Table 4 and Table 5. Could we include a reference from a fleet management company or a supplier we use?
Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine how to best demonstrate the ability to serve Sourcewell participating entities and satisfy all requirements of the questionnaire tables.
Question 2:
Is it acceptable to provide a redline of the entire Sourcewell template contract? Answer 2:
A request for modification to the Sourcewell contract template may only be submitted with a proposal. To request a modification to the template Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications Form, which is found as the final Table of Step 1 in the proposal submission process. A proposer may elect to include additional supporting materials in its discretion.
257Exhibit 2
Question 3:
Could a video be uploaded as additional content?
Answer 3:
It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule (RFP Section V. D.), and all relevant information should be included in the proposal (RFP Section II., G.).
Question 4:
Can you elaborate on line item 71? Is there a list of subcategory titles that can be used for reference?
Answer 4:
It is left to the discretion of the proposer to identify subcategory descriptors that may be relevant to the proposer’s offered equipment, products, and services.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on Tuesday, September 7, 2021 6:58 PM, is required at the time of proposal submittal.
258Exhibit 2
9/8/2021
Addendum No. 6
Solicitation Number: RFP 091521
Solicitation Name: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
With the ongoing supply chain delays related to Covid, microchip shortages, and across- the-industry shortages of raw materials, we respectfully request an extension to the submittal deadline.
Answer 1:
No extension of the due date is contemplated at this time.
Question 2:
In what format would you like financial stability to be verified? Answer 2:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine how to best demonstrate its financial stability and satisfy all requirements of the questionnaire tables.
End of Addendum
Acknowledgement of this Addendum to RFP 091521 posted to the Sourcewell Procurement Portal on 9/8/2021, is required at the time of proposal submittal.
259Exhibit 2
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 10.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:Bernardo I niguez, D irector of P ublic Works/F acilities S UB J E C T:C O NS I D E RAT IO N O F A RE S O L UT I O N AP P RO V I NG T HE F IL I NG O F T WO
AP P L I C AT IO NS F O R M E AS URE A G RANT F UND S F RO M T HE L O S ANG E L E S
C O UNT Y RE G I O NAL PARK AND O P E N S PAC E D I S T RI C T F O R T HE F O RD PARK
P L AY G RO UND AND RE S T RO O M RE P L AC E M E NT AND T HE F O RD PARK
P L AY G RO UND NE W S URFAC I NG
D AT E:August 14, 2023
RE C O M M E ND AT IO N:
I t is staff’s recommendation that the City C ouncil adopt the attached Resolution approving the filing of two Measure A grant applications for the F ord P ark Playground and R estroom Replacement and the F ord Park P layground New Surfacing.
B AC K G RO UND/D IS C US S I O N:
On November 8, 2016, the voters of the County of L os Angeles approved the S af e, Clean Neighborhood Parks, Open S pace B eaches, R ivers Protection, and Water Conservation Measure (Measure A ). T he L os A ngeles C ounty R egional P ark and Open Space District (“D istrict”) is responsible for administering Measure A f unds.
T he District’s policies and procedures require the C ity Council to approve the filing of grant applications before submission of said applications to the District. The P ublic Works Department is seeking approval to submit two Measure A grant applications to the District for the F ord P ark P layground and Restroom R eplacement P roject (the “P roject”), which has an estimated construction cost of $1,989,000, including contingency.
T he f irst application (Measure A Grant A pplication #06791) is f or the Ford P ark playground and restroom replacement. T he scope will include the demolition of the existing restroom building and playground, the installation of a pre-fabricated restroom facility, and the installation of new playground equipment, a drinking f ountain, bench, picnic table, trash receptacle, irrigation, and landscaping. T he requested grant amount f or this application is $1,046,902.
T he second application (Maintenance and Servicing (M&S ) Measure A Grant A pplication #08287) is for the F ord Park playground new surfacing. T he scope will include the removal of the existing resilient rubber playground surfacing and the installation of new resilient rubber playground surf acing. T he requested grant amount for this application is $220,000.
Aside from the two Measure A grant applications, the City has also received a total of $204,078 in P rop 68 P er C apita grant f unds from the S tate P arks and R ecreation D epartment. I f the Measure A grant funds are awarded to the City, the total grant f unds available f or the Project would be as follows:
$1,046,902 (Measure A )
260
$220,000 (M&S Measure A )
$204,078 (P rop 68 P er Capita)
$1,470,980
I n order to f ully fund the estimated construction cost for the Project, an additional appropriation of $518,020 would be necessary.
C O NC L US I O N:
Adopting the attached Resolution will authorize the City to submit the two Measure A Grant A pplications to the D istrict and authorize the C ity Manager to execute and submit all documents necessary to complete the P roject.
F I S C AL I M PAC T:
T he total Measure A grant funds requested f rom the two grant applications is $1,266,902.
AT TAC HM E NT S :
D escription
Exhibit 1 - Resolution No. 2023-63
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 261
RESOLUTION NO. 2023-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, APPROVING THE FILING OF TWO
APPLICATIONS FOR MEASURE A GRANT FUNDS FROM THE LOS
ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT
FOR MEASURE A FUNDING FOR THE FORD PARK PLAYGROUND
AND RESTROOM REPLACEMENT AND THE FORD PARK
PLAYGROUND NEW SURFACING
WHEREAS, the voters of the County of Los Angeles on November 8, 2016, approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A); and
WHEREAS, Measure A also designated the Los Angeles County Regional Park and Open Space District (District) to administer said funds; and
WHEREAS, the District has set forth the necessary policies and procedures governing the application for grant funds under Measure A; and
WHEREAS, the District’s policies and procedures require the governing body of the City of Bell Gardens to approve the filing of applications before submission of said applications to the District; and
WHEREAS, said applications contain assurances that the City of Bell Gardens must comply with; and
WHEREAS, the City of Bell Gardens will enter into Agreements with the District to provide funds for acquisition projects, development projects, and/or programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council of the City of Bell Gardens hereby finds that the above recitals are true and correct and incorporated herein by this reference.
SECTION 2. The City Council approves the filing of two grant applications with the Los Angeles County Regional Park and Open Space District for Measure A Funds for the Ford Park playground and restroom replacement and the Ford Park playground new surfacing.
SECTION 3. The City Council certifies that the City of Bell Gardens understands the assurances and will comply with the assurances in the application form.
SECTION 4. The City Council further authorizes the City Manager, to conduct all negotiations, and to execute and submit all documents including, but not limited to, 262Exhibit 1
Resolution No. 2023-63
2 of 3
applications, agreements, amendments, payment requests, and any other documents reasonably necessary to effectuate the intent of this Resolution, which may be necessary for the completion of the projects.
SECTION 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED and ADOPTED this 14th day of August, 2023.
THE CITY OF BELL GARDENS
___________________________
Francis De Leon Sanchez, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ___________________________ Stephanie Vasquez Daisy Gomez
City Attorney City Clerk
263Exhibit 1
Resolution No. 2023-63
3 of 3
I, ____________________, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. ___________was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on ___________________, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
264Exhibit 1
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 11.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael O'Kelly, City Manager
B Y:D aisy Gomez, C ity C lerk
S UB J E C T:L O C AL C O M M IS S IO NS AP P O INT M E NT L IS T D AT E:August 14, 2023
RE C O M M E ND AT IO N:
I t is staff's recommendation that the City C ouncil review the Commissions A ppointments L ist and by motion, remove commissioners and/or make appointments to the posted vacancies.
B AC K G RO UND/D IS C US S I O N:
T he L ocal A ppointments L ist includes all Bell Gardens Commissions and C ommissioners. T he City C ouncil adopted Ordinance No. 825 on J uly 13, 2009 establishing minimum requirements for service on commissions. All C ommissioners must reside within the C ity of B ell Gardens and may only serve on one C ommission at a time. Once appointed, each Commissioner must adhere to the requirements of the City's C onflict of I nterest Code and state- mandated A B 1234 ethics training and A B 1661 harassment training.
Ordinance No. 825 allows each C ouncil Member to remove or appoint one candidate per Commission, subject to the approval of the Council majority. A ppointed Commission Members serve terms that coincide with the term of the C ouncil Member who made the appointment.
C O NC L US I O N:
After an appointment is made, Commission members will receive their Oath of Of f ice bef ore beginning service with their respective Commission at the next regularly scheduled Commission meeting. The C ity C lerk's Of f ice will arrange f or the proper f iling of Conf lict of I nterest Code forms and schedule trainings f or A B 1234 and A B 1661.
F I S C AL I M PAC T:
No fiscal impact.
AT TAC HM E NT S :
D escription
Exhibit 1 - Commissioner R oster
Exhibit 2 - Notice of Vacancies
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 265
CITY OF BELL GARDENS
ROSTER OF CITY COMMISSIONS
Updated: 7/5/2023
Chavez 3/22/2021
Barcena 1/9/2023
Vacant
De Leon Sanchez 1/9/2023
Pulido
Chavez 1/11/2021
Barcena 1/9/2023
Vacant
De Leon Sanchez 1/9/2023
Pulido 1/11/2021
Chavez 1/25/2021
Barcena 1/9/2023
Vacant
De Leon Sanchez 1/23/2023
Pulido 2/27/2023
Chavez 1/9/2023
Barcena 1/9/2023
Vacant
De Leon Sanchez 1/23/2023
Pulido
Chavez 1/11/2021
Barcena 1/9/2023
Vacant
De Leon Sanchez 1/9/2023
Pulido 1/11/2021
Diana Rivera
Ana Maria Sanchez Flores
VACANT
Stephanie Perez
VACANT
TRAFFIC AND SAFETY COMMISSION
Meeting Date – First Tuesday of every month, City Hall Council Chamber, 5:30 p.m.
Staff Liaison – Grissel Chavez, Director of Public Works (562) 806‐7770 Carlos Jose Barrera
David Heredia
VACANT
Hugo Alvarado
Jayson Gavilanes
SENIOR CITIZEN COMMISSION
Meeting Date – Second Wednesday of every month, City Hall Council Chamber, 6:00 p.m.
Staff Liaison – Diana Ortiz, Recreation and Community Services Supervisor (562) 806‐7650 Miguel De La Rosa
Armando Barcena
VACANT
Gabriela Gomez
Tony Rivera
RECREATION, CULTURAL AND YOUTH COMMISSION
Meeting Date: Third Thursday of every month, City Hall Council Chamber, 6:00 p.m.
Staff Liaison – Armando Andrade, Recreation and Community Services Supervisor, (562) 806‐7650 Tiara Solorzano
Isabel Duron
VACANT
Cecilia Diaz‐Jimenez
Cindy Alvarado
PLANNING COMMISSION
Meeting Date: Third Wednesday of every month, City Hall Council Chamber, 6:00 p.m.
Staff Liaison ‐ Steven Jones, City Planner, (562) 806‐7722 Miguel Flores
Kristina Paulo
VACANT
Gustavo Mendez
Andrew Leon
EDUCATION COMMISSION
Meeting Date: Second Thursday of every month, City Hall Council Chamber, 5:00 p.m.
Staff Liaison ‐ Ana Avalos, Recreation and Community Services Supervisor, (562) 806‐7650 NAME APPOINTED BY APPOINTMENT DATE
266Exhibit 1
267Exhibit 2
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 12.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael O'Kelly, City Manager
B Y:D aisy Gomez, C ity C lerk
S UB J E C T:C I T Y C O UNC I L AP P O I NT M E NT T O E X T E RNAL C O M M IT T E E S D AT E:August 14, 2023
RE C O M M E ND AT IO N:
I t is staf f 's recommendation that the City Council make changes, reappointments, or appointments as necessary to the attached matrix of Council A ppointments to External Regulatory and Advisory B oards, C ommissions, and C ommittees.
B AC K G RO UND/D IS C US S I O N:
T he C ity of B ell Gardens resides within a larger geo-political environment with a variety of complex issues and concerns. Council Members are typically appointed as representatives on various external boards, commissions, and committees who serve the larger geo-political region.
T he Council typically makes revisions to the list (E xhibit 1) yearly following the annual Council reorganization. E xhibit 2 gives a brief description of what each board or committee does. T he Council may also make appointment revisions to this list during the year as needs arise.
C O NC L US I O N:
By updating the Council A ppointments to E xternal R egulatory and Advisory B oards, Commissions and C ommittees Matrix, the City Council is assuring proper representation for the City of Bell G ardens in the larger geo-political region.
F I S C AL I M PAC T:
No fiscal impact.
AT TAC HM E NT S :
D escription
Exhibit 1 - E xternal Committees Matrix
Exhibit 2 - E xternal Committees D escription
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 268
COUNCIL APPOINTMENTS TO EXTERNAL REGULATORY AND ADVISORY BOARDS, COMMISSIONS AND COMMITTEES NO. ORGANIZATION MEETING DATE AND TIME DELEGATE ALTERNATE 1 California Cities for Self‐
Reliance Joint Powers
Authority
3rd Wednesday of each month,
10:00 a.m. Rotating locations Vacant Francis de Leon
Sanchez
2 California Contract Cities
Association
3rd Wednesday of each month,
6:30 p.m.
Francis de Leon
Sanchez
Mayor Automatic
Appointment
Jorgel Chavez
3 California Joint Powers
Insurance Authority
4th Wednesday of each month,
5:30 p.m. Annual Board of
Directors Meeting is held the 3rd
Wednesday in July
Marco Barcena Vacant
4 Eco‐Rapid Transit 2nd Wednesday of each month,
6:30 p.m. Rotating locations Vacant Marco Barcena
5 Gateway Cities Council of
Governments
1st Wednesday of the month,
5:30 p.m.
Francis de Leon
Sanchez Jorgel Chavez
6 Greater Los Angeles County
Vector Control District
2nd Thursday of each month,
7:30 p.m.
Pedro Aceituno
(thru Jan. 2, 2025)
NO ALTERNATE
NEEDED
7 HUB Cities Consortium 3rd Thursday of each month,
5:15 p.m.Maria Pulido Marco Barcena
8 Independent Cities
Association
2nd Thursday of each month
except for August 7:00 p.m.Maria Pulido Vacant
9 League of California Cities Los
Angeles County Division
1st Thursday of each month,
6:00 p.m. Annual Conference is
held in September.
Jorgel Chavez Marco Barcena
10 Los Angeles County City
Selection Committee
Meets as needed, approximately
three to four times a year.
Francis de Leon
Sanchez
Mayor Automatic
Appointment
Jorgel Chavez
Last Saved : 2023‐Jul‐25 16:03:46269Exhibit 1
COUNCIL APPOINTMENTS TO EXTERNAL REGULATORY AND ADVISORY BOARDS, COMMISSIONS AND COMMITTEES 11 Sanitation Districts of Los
Angeles County
2nd & 4th Wednesday of each
month, 1:30 p.m.
Francis de Leon
Sanchez
Mayor Automatic
Appointment
Marco Barcena
12 Southeast Area Animal
Control Authority (SEAACA)
3rd Thursday of each month,
2:00 p.m.Marco Barcena Francis de Leon
Sanchez
13 Southeast Community
Development Corporation
Quarterly, no set meeting,
date/time.Jorgel Chavez Marco Barcena
14 Southern California
Association of Governments
The General Assembly is held
once a year on the first Thursday
and Friday in May.
Jorgel Chavez Marco Barcena
Last Saved : 2023‐Jul‐25 16:03:46270Exhibit 1
Updated 07/03/2023 1
BELL GARDENS CITY COUNCIL
EXTERNAL COMMITTEE APPOINTMENTS
This list offers a brief description of each of the external committees and their regular meeting dates, times, and locations
California Cities for Self-Reliance Joint Powers Authority DELEGATE: VACANT ALTERNATE: FRANCIS DE LEON SANCHEZ Meetings: 3rd Wednesday of each month, 10:00 am
12616 Central Ave., Chino CA FORM 700 & AB1234 FILING REQUIRED The Cities for Self-Reliance Joint Powers Authority was formed in July 2001 by the Cities of Bell Gardens, Commerce, Gardena, and Hawaiian Gardens. In July 2006, the existing Cities of the JPA admitted the Cities of Compton and Inglewood as Members of the JPA. The JPA's purpose is as follows: "To promote and protect the card club gaming economy of the State of California and of the Member Cities of this JPA"
California Contract Cities Association
DELEGATE: FRANCIS DE LEON SANCHEZ (Mayor automatic appointment) ALTERNATE: JORGEL CHAVEZ Meetings: 3rd Wednesday of each month, 6:30 pm
17315 Studebaker Rd., Suite 210, Cerritos, CA 90703 AB1234 FILING REQUIRED California Contract Cities Association (CCCA) is a collection of member cities united for a common cause. CCCA has grown from eight contracting or member cities to 67 member cities today with more than ten million residents. The general purpose of CCCA is to serve as a rallying point for cities contracting for municipal services so that we ensure our constituents the best service at the minimum cost. Through municipal seminars, education, and the exchange of ideas and information, our association combines resources to influence policy decisions affecting our member cities.
California Joint Powers Insurance Authority
DELEGATE: MARCO BARCENA ALTERNATE: VACANT
Meetings: 4th Wednesday of each month, 5:30 pm
Annual Board of Directors Meeting 3rd Wednesday in July, 7:00 p.m. 8081 Moody St., La Palma, CA 90623
Cities have joined together to form the CJPIA for the purpose of providing liability protection for their members. The CJPIA is one of the largest municipal self-insurance pools in the state. The members take an active role in determining the programs and services that will be provided. A Board of Directors, consisting of one elected official appointed by each member City, governs the CJPIA.
Eco-Rapid Transit
DELEGATE: VACANT ALTERNATE: MARCO BARCENA
Meetings: 2nd Wednesday of each month, 6:30 pm
16401 Paramount Blvd., Paramount, CA 90723 FORM 700 & AB1234 FILING REQUIRED Eco-Rapid Transit is a joint powers authority (JPA) created to pursue the development of a transit system that is time-efficient, uses grade separation, and is environmentally friendly. The transit system is designed to enhance and increase transportation options for riders. Advanced yet safe transit technology is used to overall expand economic growth that maximizes ridership in Southern California.
271Exhibit 2
Updated 07/03/2023 2
Gateway Cities Council of Governments
DELEGATE: FRANCIS DE LEON SANCHEZ ALTERNATE: JORGEL CHAVEZ Meetings: Board of Directors – 1st Wednesday of each month, 5:30 p.m. 16401 Paramount Blvd., Paramount, CA 90723 FORM 700 FILING REQUIRED The Gateway COG consists of 27 cities in Southeast Los Angeles County and numerous unincorporated communities of the County. The County of Los Angeles and the Port of Long Beach are also member agencies. The core mission is improving the region’s transportation, air quality, housing, and economic health.
Greater Los Angeles County Vector Control District
DELEGATE: PEDRO ACEITUNO (through Jan. 2025) ALTERNATE: NO ALTERNATE NEEDED Meetings: 2nd Thursday of each month, 7:30 p.m.
12545 Florence Ave., Santa Fe Springs, CA 90670 FORM 700 & AB1234 FILING REQUIRED A California governmental agency committed to promoting community health, comfort, and welfare through effective and responsive vector control. The staff of California-certified vector control professionals are experts in mosquito abatement operations, disease surveillance, and public health outreach. Protecting the health of the public in the 34 cities and areas of Los Angeles County served is our number one priority. We strive to accomplish our mission with care, courtesy, and professionalism.
Hub Cities Consortium
DELEGATE: MARIA PULIDO ALTERNATE: MARCO BARCENA Meetings: 3rd Thursday of each month, 5:15 pm
2677 Zoe Ave. 2nd Floor, Huntington Park, CA 90201 FORM 700 & AB1234 FILING REQUIRED Hub Cities Consortium’s (HCC) mission is to develop a world-class workforce by providing universal access to information and resources for jobseekers, businesses, and the community at large. By serving as the access point to workforce systems, empowering jobseekers, and by working with the business community to meet their needs, the HCC will advance the economic wellbeing of the region.
Independent Cities Association
DELEGATE: MARIA PULIDO ALTERNATE: VACANT Meetings: 2nd Thursday of each month, 7:00 pm
1049 Havenhurst Drive, #5 West Hollywood, CA 90046
Independent Cities Association is a nonprofit organization made up of 32 Southern California member cities focused on education, legislative advocacy, intergovernmental relationship, and other major issues that exceed the boundaries of its member cities.
League of California Cities
DELEGATE: JORGEL CHAVEZ ALTERNATE: MARCO BARCENA
Meetings: 1st Thursday of each month, 6:00 p.m. (Los Angeles County Division) Annual Conference
1400 “K” St., Suite 400, Sacramento, CA 95814 (Sacramento) P.O. Box 1444 Monrovia, CA 91017 (Los Angeles County Division) The League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities. The Los Angeles County Division is the largest of 16 regional divisions of the League of California Cities and is comprised of 86 cities in Los Angeles County, from the smallest in population (City of Vernon) to the largest (City of Los Angeles) of the state's 480 cities.
272Exhibit 2
Updated 07/03/2023 3
Los Angeles County City Selection Committee
DELEGATE: FRANCIS DE LEON SANCHEZ (Mayor automatic appointment) ALTERNATE:JORGEL CHAVEZ Meetings: Meets three or four times a year
Metropolitan Water District, 700 N. Alameda Street, LA, CA 90012 Their duties are to appoint City representatives to such Boards, Commissions, and Agencies as may be required by law, i.e., LAFCO, South Coast Air Quality Management District, Los Angeles County Metropolitan Transportation Authority, Los Angeles County Hazardous Waste Management Advisory Committee; and to nominate for appointment Members to the California Coastal Commission. Members of the LA County City Selection Committee include the Mayor of each city within Los Angeles County. Each city appoints an elected official as a delegate to the City Selection Committee; it usually is the Mayor. The term of office for each Member of the LA County City Selection Committee coincides with City Mayor terms, and the Committee meets three or four times a year, at the call of the Chairman.
Sanitation Districts of Los Angeles County (District No. 2) DELEGATE: FRANCIS DE LEON SANCHEZ (Mayor automatic appointment) ALTERNATE: MARCO BARCENA Meetings: 2nd & 4th Wednesday of each month, 1:30 pm
1955 Workman Mill Rd., Whittier, CA 90607 FORM 700 & AB1234 FILING REQUIRED The Sanitation Districts protect public health and the environment through innovative and cost-effective wastewater and solid waste management, and in doing so convert waste into resources such as reclaimed water, energy, and recycled materials. To maximize efficiency and reduce costs, the 23 Districts work cooperatively under a Joint Administration Agreement with one administrative staff headquartered near the City of Whittier. Each Sanitation District has a Board of Directors consisting of the mayor of each city, and the Chair of the Board of Supervisors for unincorporated territory within the District. Each District pays its proportionate share of joint administrative costs.
Southeast Area Animal Control Authority (SEAACA)
DELEGATE: MARCO BARCENA ALTERNATE: FRANCIS DE LEON SANCHEZ Meetings: 3rd Thursday of each month, 2:00 p.m.
9777 SEAACA St., Downey, CA 90241 FORM 700 & AB1234 FILING REQUIRED Founded in 1975, SEAACA is a municipal joint-powers agency serving 13 cities in Los Angeles County. SEAACA provides Animal Services to the cities of Bell Gardens, Bellflower, Buena Park, Downey, Lakewood, La Palma, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, South El Monte, South Gate, and Vernon. SEAACA’s Shelter and Animal Wellness Clinic are open to all.
Southeast Community Development Corporation
DELEGATE: JORGEL CHAVEZ ALTERNATE: MARCO BARCENA Meetings: Quarterly, no set meeting date/time
6423 E. Florence Place Suite 103, Bell Gardens, CA 90201 The Southeast Community Development Corporation (SCDC), a non-profit organization, was incorporated on May 4, 1994, and was conceived from the realization that serious social and economic problems existed in the Southeast’s eight-member cities. Elected officials from the cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood, South Gate, and Vernon were brought together to address issues of economic development from a regional perspective. The SCDC was created on the belief that community problems must be solved by the community itself and is committed to utilizing resources within the community. With local funding sources, the SCDC has continued to be a strong investment in the communities it serves.
273Exhibit 2
Updated 07/03/2023 4
Southern California Association of Governments
DELEGATE: JORGEL CHAVEZ ALTERNATE: MARCO BARCENA
Meetings: Executive Board and subcommittee meetings are called as necessary. The General Assembly is held once a year on the first Thursday and Friday in May. 900 Wilshire Blvd., Ste. 1700, Los Angeles, CA 90017 FORM 700 FILING REQUIRED SCAG is the nation's largest metropolitan planning organization, representing six counties, 189 cities, and more than 19 million residents. SCAG undertakes a variety of planning and policy initiatives to encourage a more sustainable Southern California now and in the future. Under the guidance of the Regional Council and in collaboration with its partners, SCAG’s mission is to facilitate a forum to develop and foster the realization of regional plans that improve the quality of life for Southern Californians.
274Exhibit 2
CIT Y OF BE LL GARDENS
O F F I C E O F T HE C I T Y M ANAG E R
AG E ND A RE P O RT
I tem 13.
T O:Honorable Mayor and C ity C ouncil Members
F RO M : Michael B. O'Kelly, City Manager
B Y:D aisy Gomez, C ity C lerk
S UB J E C T:C O ND UC T INT E RV I E W O F AP P L IC ANT S F O R C I T Y C O UNC I L O F F IC E VAC ANC Y D AT E:August 14, 2023
RE C O M M E ND AT IO N:
I t is staf f 's recommendation that the City Council:
1. Receive application of persons residing in the City of B ell Gardens applying for appointment to the vacancy in the Council of f ice; and
2. C onduct interviews of applicants (E xhibit 1); and
3. A dopt a Resolution (E xhibit 2) of the C ity Council of the City of B ell Gardens making an appointment to fill a vacancy in the City Council of f ice pursuant to Government Code Section 36512.
B AC K G RO UND/D IS C US S I O N:
A Councilmember resigned f rom their Council seat on J uly 3, 2023. Government Code S ection 36512(b) states, "[i]f a vacancy occurs in an elective of f ice provided for in this chapter, the C ouncil shall, within 60 days f rom commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy."
On J uly 24, 2023, the C ity Council directed staf f to provide an application process to fill the vacancy and all qualified candidates to submit a L etter of I nterest and a C ompleted A pplication with the option to submit additional supporting documents such as a separate resume, but not in lieu of the L etter of I nterest. T he deadline to submit application materials was set as August 9, 2023, by 5:00 p.m.
Applications received by the C ity Clerk from the qualified applicants are attached as E xhibit 1 and arranged in alphabetical order by last name. Candidates that have submitted timely applications and have been verif ied by the L os A ngeles C ounty Registrar-Recorder/County Clerk as active registered voters in the City of Bell Gardens are: Gabriela Gomez, Andrew L eon, Max Orellana, S tephanie Perez, and Diana Rivera.
R equirements for individuals seeking the appointment include being a resident of B ell Gardens, US citizen registered voter to f ill the unexpired term of the f ormer C ouncil Member.
Under the recommended terms of the application, each applicant shall be afforded a maximum of three (3) minutes to make an opening statement followed by questioning f rom C ouncilmembers. Once all applicants have been interviewed, the C ity C ouncil may entertain a motion to:
(i) Vote to appoint a candidate that same day: Entertain nominations for one (1) or more candidates to fill 275
the vacancy and upon completion of nominations, entertain motions to vote on each candidate in the order they were nominated with the f irst candidate to receive three (3) or more votes being appointed that same day to fill the vacancy by City Council R esolution; or
(ii) Extend the application period and defer the vote to a future meeting date: Extend the application period to solicit additional applicants and continue the proceedings to another date wherein nominations will be made and nominees will be voted on, provided such date is no later than the S eptember 1, 2023 deadline f or f iling the vacancy by appointment.
C O NC L US I O N:
T he C ity C ouncil will consider f illing the vacancy within 60 days pursuant to Government C ode S ection 36512.
F I S C AL I M PAC T:
T here is no fiscal impact. However, in the event that the C ity C ouncil does not appoint a qualif ied person to the City C ouncil vacancy prior to September 1, 2023, a S pecial Municipal Election would be mandated to be consolidated to the March 5, 2024, P residential Primary at a cost of approximately $771,000.
AT TAC HM E NT S :
D escription
Exhibit 1 - Applications
Exhibit 2 - Resolution No. 2023-64
AP P RO V E D E L E C T RO NI C AL LY B Y:
Michael B . O'K elly, C ity Manager
S tephanie Vasquez, City Attorney and/or Susie A ltamirano, Assistant City Attorney Manuel Carrillo, Director of F inance and Administrative Services 276
277Exhibit 1
278Exhibit 1
279Exhibit 1
280Exhibit 1
281Exhibit 1
282Exhibit 1
283Exhibit 1
284Exhibit 1
285Exhibit 1
286Exhibit 1
287Exhibit 1
288Exhibit 1
289Exhibit 1
290Exhibit 1
291Exhibit 1
292Exhibit 1
293Exhibit 1
294Exhibit 1
295Exhibit 1
296Exhibit 1
297Exhibit 1
298Exhibit 1
299Exhibit 1
300Exhibit 1
301Exhibit 1
302Exhibit 1
303Exhibit 1
304Exhibit 1
305Exhibit 1
306Exhibit 1
RESOLUTION NO. 2023-64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA DECLARING A VACANCY IN THE OFFICE OF
COUNCIL MEMBER AND APPOINTING
_____________________________________ TO SERVE THE
REMAINDER OF THE UNEXPIRED TERM
WHEREAS, on July 3, 2023, a vacancy was created on the Bell Gardens City Council when Alejandra Cortez filed her official resignation to the City Clerk as Council Member effective July 3, 2023; and
WHEREAS, Government Code section 36512 provides that the City Council has the authority, within sixty (60) days from the commencement of the vacancy, to fill the vacancy by appointment; and
WHEREAS, to ensure that the public is served with an individual for a reasonable amount of time before the next regularly scheduled municipal election, the City Council finds that it is in the best interest of the City of Bell Gardens to fill the vacancy for the unexpired term of the former incumbent by appointing a successor; and
WHEREAS, the City Council, acting through the City Clerk, noticed and solicited applications for appointment to fill the vacancy from qualified registered voters of the City of Bell Gardens; and
WHEREAS, the City Council established the date of Wednesday, August 9, 2023, as the deadline for submission of said applications for appointment, and by said deadline received applications from qualified applicants; and
WHEREAS, at its Regular Meeting held on Monday, August 14, 2023, the City Council interviewed all qualified applicants, during open session, who submitted and did not withdraw applications; and
WHEREAS, at the conclusion of the interview process, the City Council entertained nominations for one or more of the __ applicants interviewed; and
WHEREAS, a motion was made by _________________ and seconded by _________________ to appoint __________________; and
WHEREAS, _________________ was approved for appointment to the City Council pursuant to Government Code Section 36512 by a vote of _____ “Yes”, ____ “No” and _____ “Abstain”, which appointment was ratified by the concurrent approval of this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council of the City of Bell Gardens hereby finds that the above recitals are true and correct and incorporated herein by this reference.
307Exhibit 2
Resolution No. 2023-64
2 of 3
SECTION 2. The City Council, after consideration of the applications, oral testimony and evidence presented to the City Council, hereby has come to a consensus in the matter.
SECTION 3. Pursuant to Government Code Section 36512,
__________________ is appointed as a member of the City Council and shall serve as a member of the Bell Gardens City Council for the remainder of the unexpired term held by the former Councilmember.
SECTION 4. The City Council further voted that the person appointed shall take office effective immediately after taking the Oath of Office and shall serve exactly as if elected at a municipal election for the Office for a term expiring December 2024.
SECTION 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED, and ADOPTED this 14th day of August, 2023.
THE CITY OF BELL GARDENS
Francis De Leon Sanchez, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez Daisy Gomez
City Attorney City Clerk
308Exhibit 2
Resolution No. 2023-64
3 of 3
I, ____________________, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. ___________was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on ___________________, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
309Exhibit 2
Permanent Local
Housing Allocation
(PLHA) Program
Rent Subsidy Program
Preventing Homelessness
What is a Subsidy
Rental Assistance
Program?
Permanent Local Housing
Allocation (PLHA) Activity:
Program Description
Program
Description
Case management includes but is not limited to housing stability assistance, homeless prevention, guidance on tracking expenses, managing bills and prioritizing financial obligations, and review of applications.
Participants that are approved for the PLHA Rental Assistance Program will continue to receive supportive case management that provides resources for financial counseling, employment assistance and healthcare services.
Income Limits Chart
FY 2022 – 2023
The program is estimated to
begin October 1, 2023.
The Community Development
Department/Housing Division
and the Recreation and
Community Services
Department are working
together to provide and
manage the rental subsidy
program.
Thank You