Bell Gardens City Council
September 11, 2023

Addendum No. 1
RFP for On -Call Grant Writing, Grant Administration, Program Management, Labor Compliance, And Community Outreach Services

The proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in his/her proposal submittal. Failure to do so may result in disqualification of his/her proposal.

Signature of Proposer Date
Proposer Firm Name and Address
Exhibit 2 403

REQUEST FOR PROPOSALS
FOR

ON -CALL GRANT WRITING, GRANT ADMINISTRATION, PROGRAM MANAGEMENT, LABOR COMPLIANCE, AND COMMUNITY

OUTREACH SERVICES
RESPONSE TO REQUESTS FOR INFORMATION (RRFI) NO. 1
August 21, 2023
No
RFI
Response
1 Does the City currently contract out these on -call services? If so, to whom?
Yes. The City currently contracts these on -call services to Avant Garde, Inc.
2 As the services being requested are quite diverse and with the City intending "to select the most qualified Consultant," is the City looking for teams or larger organizations that can provide all services (not just 1 or 2 services)?
As stated in the Request for Proposals, the City is soliciting proposals from qualified firms that can provide the requested services. The City intends to select the most qualified Consultant available that demonstrates a thorough understanding of the City's needs and the ability to deliver the services in a reasonable timeframe and for a reasonable fee. 3 The last day for questions is a week before the due date and there is no timeframe as to when questions will be
answered/posted. Will the City consider extending the
deadline to allow time for respondents to evaluate the answers, potentially form a team, and Drepare a proposal?
The City will extend the proposal due date to 12:00 P.M. on Monday, August 28, 2023.

Exhibit 2
404

EXHIBIT "B"

CONSULTANT PROPOSAL
Exhibit 2
33 4

AVAN
City of Bell Gardens
On -Call Grant Writing, Grant Administration, Program
Management, Labor Compliance, and Community
Outreach Services
August 22, 2023
Exhibit 2
www.agicom.co

August 22, 2023
City of Bell Gardens
Attn: Bernardo Iniguez, Public Works Director
8327 Garfield Avenue
Bell Gardens, CA 90201
Subject: REQUEST FOR PROPOSALS — On -Call Professional Services It is with great pleasure that AVANT-GARDE submits its proposal to provide On -Call Grant Writing, Grant Administration, Program Management, Labor Compliance, and Community Outreach Services to the City of Bell Gardens.

A 100% woman -owned firm, AVANT-GARDE was incorporated in September 2002 and our corporate office is located at 807 S. Lemon Ave, Diamond Bar, CA 91789. AVANT-GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).

AVANT-GARDE has built a strong reputation for providing innovative and successful solutions for a number of public agencies. We have a successful track record with several municipalities, including the Cities of Bell Gardens, Temple City, Industry, Cudahy, South Gate, Commerce, Norwalk, La Mirada, La Puente, Pico Rivera, Hawaiian Gardens, Montebello, Pasadena, Lynwood, Maywood, Perris, Bellflower, EI Monte, Alhambra, San Gabriel, Rosemead, Monterey Park, South EI Monte, Ventura, Manhattan Beach, Huntington Beach, Rialto, Moreno Valley, LADOT, LADWP, and METRO. We offer the talents of some of the most skilled grant writers, fund administrators and program managers in the industry, providing clients with innovative and cost-effective solutions on a wide variety of projects.

In total, AVANT-GARDE has secured over $503 million in competitive grant funds for local communities throughout Los Angeles, San Bernardino, Orange, and Riverside Counties including over $18.6 million for the City of BeII Gardens. Our team is familiar with the processes required pursuant to Caltrans Local Assistance Procedures and has completed and continues to work on several Caltrans submittals within various stages. We have successfully secured $71.4 million in ATP funds, $12.7 million in HSIP funds, $17.7 million in funds through the Homekey Program, and $263.3 million in Prop 1 funds for groundwater remediation and stormwater recapture projects. Our team is highly adept at preparing and submitting quarterly/progress reports and reimbursement requests for more than 15 different funding sources including RMRA, ATP, HSIP, Measure M, Measure R, Prop C, and TIGER.

It has been AVANT-GARDE's pleasure to work with the City of BeII Gardens since 2004 providing funding administration, labor compliance, grant writing, community outreach, and project management services for various Public Works projects. Our understanding of the City makes AVANT-GARDE uniquely qualified to perform all of the On -Call Professional Services outlined in the Request for Proposals (RFP).

To provide exceptional services as outlined in the RFP, we present a highly qualified and experienced team of program managers each with years of experience in providing identical services to Cities throughout Southern California. We have assigned a firm principal, Lissette Montoya, to serve as the Project Representative. Ms.

Montoya will oversee all assigned staff and will ensure successful administration of all activities.

AVANT-GARDE acknowledges that this proposal will be incorporated in its entirety as a part of the contract, and will jointly become part of the "Agreement for Professional Services" if said agreement is fully executed by AVANT-GARDE and the City.

Please contact me or Lissette Montoya, the firm's principals, at (909) 895-7146 or email alenouepagi.com.co or Imontoya cz.agi.com.co if there are any questions. We Zook forward to meeting with you to discuss our services and the opportunity to continue serving your community. Thank you very much for your consideration.

Sincerely,
An'd'Marie LeNo
President / CEO
807 S. Lemon Ave, Diamond Bar, CA 91789
Exft it999 895.7146 • fax: 9©9.859.3881 • www.agi.com.co 407

ATTACHMENT A

ACKNOWLEDGEMENT OF CITY'S STANDARD FORM OF AGREEMENT
I, the undersi ned, certify that I, Lk 3' e Nvolv-b)y [insert name] am the /C-Fo [insert title] of 'lA Gluif -tc [insert firm],
the party making the proposal for award of an agreement for ON -CALL GRANT WRITING,

GRANT ADMINISTRATION, PROGRAM MANAGEMENT, LABOR COMPLIANCE, AND COMMUNITY OUTREACH SERVICES ("Proposer') and, on behalf of the Proposer, hereby:

Accept City's Standard Form of Agreement — check one box.

As is, without qualifications or modifications.

As modified by attachment. [Proposer to provide]
I certify that I am authorized to sign this Consent Form on behalf of the Proposer.

Executed this 2ZnAday of 202E at i IG Y1C Txar
California. Signature of Offic- Il Printed/Typed Name of Officer L1%2,-( . (v1 ,1A Title of Offi er'Jl ' . ? e51_ ,.fief 1C -F0 9 of 34
Exhibit 2 408

CITY OF ELL GA DENS

PUBLIC WORKS DEPARTMENT
8327 GARFIELD AVENUE • BELL GARDENS, CALIFORNIA 90201-6122 (562) 806-7770 FAX (562) 806-7789 • WWW.BELLGARDENS,ORG

REQUEST FOR PROPOSALS
FOR

ON -CALL GRANT WRITING, GRANT ADMINISTRATION, PROGRAM

MANAGEMENT, LABOR COMPLIANCE, AND COMMUNITY OUTREACH

SERVICES
ADDENDUM NO. 1
August 21, 2023
This addendum is being issued for the REQUEST FOR PROPOSALS FOR ON -CALL

GRANT WRITING, GRANT ADMINISTRATION, PROGRAM MANAGEMENT, LABOR

COMPLIANCE, AND COMMUNITY OUTREACH SERVICES
Submit a proposal for these services with the full understanding and full consideration of this addendum.

The addendum is being issued to make the following change:

The Proposal submittal deadline is extended from 12:00 P.M. on Tuesday, August 22, 2023 to 12:00 P.M. on Monday, August 28, 2023.

The approximate dates in Section VI. (Consultant Selection Schedule) are revised as follows:
o August 28, 2023 - Proposals due by 12:00PM
o August 29-31, 2023 - City to review and rank proposals o September 4, 2023 - City to interview Consultants, if necessary o September 11, 2023 — Council award of Consultant Contract To be considered, sealed proposals must be received by the Office of the City Clerk, City of Bell Gardens, 7100 Garfield Avenue, Bell Gardens, CA 90201 by the aforementioned deadline. Postmarks will not be accepted. Failure of, or disturbances in any mail service is not a legitimate reason for proposals submitted after the above due date. Electronic mail or facsimiles will not be accepted.

Bernardo niguez
Director of Public Works/Facilities
Exhibit 2

409

Addendum No. 1
RFP for On -Call Grant Writing, Grant Administration, Program Management, Labor Compliance, And Community Outreach Services

The proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in his/her proposal submittal. Failure to do so may result in disqualification of his/her proposal.
ignature of Proposer
lv\u2i7( t vcii^ G1c'i
Proposer Firm Name and Address
Exhibit 2
410

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Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 411 0 08.22.2023

Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 412 OL UO0, Ix
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AVANT-GARDE has built a strong reputation for providing innovative and successful solutions for a number of public agencies including the Cities of Bell Gardens, La Mirada, El Monte, Temple City, Pasadena, Industry, Pico Rivera, La Puente, Hawaiian Gardens, Lynwood, Bellflower, Montebello, Maywood, Perris, Cudahy, South Gate, Alhambra, Rosemead, San Gabriel, Monterey Park, South El Monte, Ventura, Manhattan Beach, Norwalk, Rialto, Moreno Valley, LADWP, LADOT, and METRO. Our years of practice have resulted in a solid foundation of experience and technical expertise and a dedication to integrity, excellence, and quality. We are proud of our strong reputation in meeting aggressive schedules and our ability to multi -task to provide our clients specialized attention and service. Services offered by our firm include:
• Grant Writing and Administration
• Program Management
• Funding Administration
• Compliance Management including Labor Compliance
• Construction Coordination (Bid development, analysis, etc.) • Community Outreach
Advanced AVANT-GARDE Corporation was incorporated in September 2002 and our corporate office from which services will be provided is located at 807 S. Lemon Ave, Diamond Bar, CA 91789. AVANT-GARDE is a 100% woman -owned California Corporation. Furthermore, AVANT-GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).

The professional staff of AVANT-GARDE well understands the many ways that a single project may affect the entire organization as well as its desired growth and development. We believe in working as a team and bringing our collective strengths to the table to complement each other's efforts, ultimately resulting in options and services that best serve the client's goals and objectives. We have extensive experience in serving municipalities with our success achieved through close attention to detail, emphasis on meeting the particular needs of each client and prompt delivery of products, studies and services.

AVANT-GARDE has successfully provided grant research, grant writing, fund administration, compliance management, and community outreach for over eighteen years. Our understanding of federal and state requirements, and the complex diversity of Southern California make AVANT-GARDE uniquely qualified to:
perform extensive research to identify and secure grants as an "on -call" consultant; deliver a variety of grants in the fields of transportation, park development, recreation, infrastructure, public safety, public health, planning and community development, historic preservation, visual and performing arts, education, and outreach; deliver reports and documents to see projects through from inception to conclusion or termination; and administer Federal, State and regional required submittals and reporting.

AVANT-GARDE has intimate knowledge of the City of Bell Gardens' processes and administrative policies due to the funding administration, labor compliance, program management, grant writing, and community outreach services we have provided the City since 2004. Our understanding of the City of Bell Gardens makes AVANT-GARDE uniquely qualified to perform the scope of work as outlined in the RFP. Our knowledge and experience with the City will ensure the AVANT-GARDE team will quickly integrate into the City's current program efforts and will not require excess time to learn the City's current practices. AVANT- GARDE has been successful in obtaining $18.6 million in competitive grant funds for the City. AVANT- GARDE has completed and is continuing to work on several Caltrans and Metro submittals within various stages for federally, state, and locally funded projects for the City. AVANT-GARDE has assisted Bell Gardens with the processes required pursuant to Caltrans Local Assistance Procedures.

AVANT-GARDE is currently providing the services requested in this RFP to several cities in urban Los Angeles County, San Bernardino County, Ventura County, Orange County, and Riverside County. Most agencies we serve have a long-standing relationship with us and trust our Team to provide these services on an ongoing basis. Our tenure with our clients has provided us with a wide range of experience on projects, ranging from $300,000 to $431 million and as many as 30 contractors on one project. The diversity of our t

08.22.2023

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projects has introduced the team to an equally wide range of funding agency requirements and objectives.

Our team works with all key players in implementing a successful program, including city staff, engineers, construction managers, and agency project managers.
ubconsultants
To best serve the needs of the City, we have partnered with Infrastructure Engineers and KOA Corporation to provide technical support with the development of the grant applications as needed. AVANT-GARDE has worked closely with both firms on various projects for various agencies including the City of Bell Gardens.

AVANT-GARDE worked with KOA to develop the City's Complete Streets Plan and the City's Circulation Element Update while also partnering to prepare two successful ATP grant applications for Bell Gardens.

AVANT-GARDE and Infrastructure Engineers coordinate regularly to administer various City grants while also partnering to prepare successful HSIP grant applications and Clean California Local Grant Program application. KOA and Infrastructure Engineers typically assist with preparing engineer level cost estimates, project schedules, and concept layout plans.

Infrastructure Engineers, a Bowman company, provides services that include civil design, construction management, traffic engineering, community development planning, environmental services, water/wastewater engineering, and staff augmentation for municipal and state agencies. From the beginning, Infrastructure Engineers has been committed to making a difference in the communities they serve by helping cities maintain and improve their infrastructure.

Founded in 1987, KOA Corporation (KOA) is a leading provider of professional services in transportation engineering, mobility planning, and construction management for public agencies and private sector clients.

They offer their clients technical knowledge, innovative solutions, and responsive services. Their focus on safety for all travelers is the foundation of their professional practice. The hallmark of their success is their dedication to each and every project and their desire to leave a legacy of extraordinary contribution to their communities. Their staff includes registered civil and traffic professional engineers, certified transportation planners, certified road safety professionals, project/construction managers, and construction inspectors.

SI ). Wit C I I AI I QLIAL. II I A I IONS
To provide exceptional grant administration, grant writing, project management, community outreach, and labor compliance services for the City of Bell Gardens, we present a highly qualified and experienced team of program managers and coordinators with years of experience in providing identical services to Cities throughout Southern California. We have assigned a firm principal, Lissette Montoya, to serve as the Project Representative. Ms. Montoya will oversee all assigned staff and will ensure successful administration of all services rendered under this contract as outlined in this proposal. Megan LeNoue will serve as the alternate Project Representative if needed. KOA and Infrastructure Engineers will serve as subconsultants to provide technical support with the development of grant applications as needed.

Zl: �l\%11 l KIY H I -\I I
Lissette ontoya — Program Director
Ms. Montoya has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs. She is experienced in issues impacting City governments and contract administration. Ms. Montoya is the Vice -President and CFO of AVANT-GARDE. She has experience in identifying federal and state fund allocation balances, programming funds, and administers long -and -short range programs consistent with the economic capabilities of the City.

Ms. Montoya directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion. Ms.

Montoya has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time -critical and confidential studies related to fiscal and administrative Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 413 2 08.22.2023

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requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses. Under her direction, our team has successfully monitored federal and state funding for municipal agencies throughout Southern California and written grants to secure over $503 million in funding for government agencies.

DUC T
Master of Business Administration, California State Polytechnic University Pomona B.S. Business Management, California State Polytechnic University Pomona

LEV TE PE CE
Ms. Montoya and her team have extensive experience in grant writing, project monitoring, labor compliance and funding administration services to ensure that the funding secured is spent per the requirements of the funding agency and within the required timelines. She also has experience in strategic budget planning specifically with Capital Improvement Programs.

Ms. Montoya is proficient in managing and preparing funding reimbursement requests and reporting through various agencies (FHWA, Metro, Caltrans, HUD) for various multi -million -dollar projects. This includes programing projects in the Federal Transportation Improvement Program, processing of fund exchanges and preparing funding packages to Metro (Call for Projects, Local Return, Discretional Funding), the California Transportation Commission, Caltrans and FHWA. Ms. Montoya, has completed the lengthy process to receive federal security clearance to access the FHWA database for TIGER reporting purposes. Ms.

Montoya is very familiar with the Caltrans Local Assistance Process and preparing the necessary submittals to obtain Caltrans approvals for Environmental and Right of Way clearances, and securing obligation (E76) of funds for design and construction projects. Ms. Montoya and her team are currently providing funding administration services to the following cities: La Mirada, Ventura, Alhambra, Bell Gardens, Cudahy, Commerce, El Monte, Industry, Lynwood, Manhattan Beach, Montebello, Monterey Park, Norwalk, Placentia, La Canada Flintridge, Carson, Culver City, Pico Rivera, Rosemead, Santa Monica, South El Monte, and West Covina.

City of Industry - 57/60 Confluence Project: AVANT-GARDE has been heavily involved with the Confluence Project, assisting in securing over $18 million in funding for the project through the TIGER Discretionary Grant Program and Metro's Call for Projects, as well as organizing outreach activities including the development of materials, delivery of public presentations, and development and maintenance of the www.freetheway.org website. Ms. Montoya, has completed the lengthy process to receive federal security clearance to access the FHWA database for future TIGER reporting purposes. Ms. Montoya oversees the preparation of all project agreements and related documents; the tracking of project expenditures and reimbursement ratios; and preparation and submittal of quarterly progress reporting and reimbursement requests to Metro. Ms. Montoya served at the City's representative in Caltrans PDT meetings.

City of Industry - Local Highway Bridge Program: AVANT-GARDE programmed Local Highway Bridge Funds for Azusa Avenue Bridge ($5.2 million) and Nelson Avenue Bridge ($2.4 million). Ms. Montoya is managing the overall implementation of the project, including coordinating with impacted neighboring cities and Caltrans. Management responsibilities include, working with the City Attorney, issuing RFQ/RFP's, management of the project schedule and oversee all matters related to finance, grants, and administration.

This project is being administered in accordance with the Caltrans Local Programs Procedures Manual.

City of Industry - Lemon Avenue Interchange Project: The cities of Diamond Bar and Industry constructed a new interchange on SR -60 at Lemon Avenue. The proposed project improves traffic operations by providing direct access to SR -60 from the surrounding areas. AVANT-GARDE provides Program Management Services on behalf of the City of Industry. AVANT-GARDE provided oversight of activities including the overall project schedule and provide as -needed advisement on matters of finance, grants, and administration to both cities of Industry and Diamond Bar. The overall project budget was approximately $18 million and included federal funds and successfully worked with Metro to exchange Federal funds to local funds. Ms. Montoya served at the City's representative in Caltrans PDT meetings.

Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 414 3 08.22.2023

Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 415 OL,U00, 11
City of Temple City - Rosemead Blvd Beautification and Enhancements Project: AVANT-GARDE provided funding administration services for this $20 million federally funded project (total of 14 funding sources). AVANT-GARDE coordinated with the design engineer, project management team and City staff to ensure that the project was implemented in accordance with State and Federal funding guidelines, as well as provide fiscal advisement on the uses of local funds for various aspects of construction activities. In addition, AVANT-GARDE secured $3.8 million of grant funds for the project.

Ms. Montoya's relevant experience providing labor compliance services is included in AVANT-GARDE's full list of labor compliance projects provided in Section 3.

Ana age Le ouePro •rector
Ms. Ana Marie LeNoue has more than 30 years of experience in municipal services. She is the President and C.E.O. of AVANT-GARDE. She presently directs the company's Community Outreach and Grants program. Merging sound marketing and public relations techniques to her decades of experience in municipal project management, Ms. LeNoue identifies appropriate community outreach strategies, directs program implementation and manages project outcomes to meet the client's objectives. She oversees the Grant Program to ensure proper resource allocation in the research and development of grant opportunities, grant applications, and project development for various clients. Her understanding of municipal government and project management make her uniquely qualified to identify funding opportunities and project/program amenities that complement grant program goals and objectives therefore, strengthening the potential success of the grant application.

Ms. LeNoue is a versatile, dynamic, results -oriented leader with a strong track record of performance in high - paced and uniquely challenging organizations. She utilizes keen analysis, insights and team approach to drive organizational improvements and implementation of sound practices. She is a strong organizer, motivator and team player with established record of success in identifying new and emerging organizational opportunities. Highly skilled in developing operational strategies and directing major marketing and service related projects from original concept through implementation, Ms. LeNoue has superior interpersonal skills, capable of resolving multiple and complex issues and motivating staff to peak performance. She has an excellent understanding of the political culture and extensive administrative, operational, fiscal and program management experience.

UCAT
B.S. Business Management, University of Phoenix
ELEV T EXPE i CE
Ms. LeNoue's relevant experience providing community outreach services is included in AVANT-GARDE's full list of community outreach projects provided in Section 3. can Le oue -- ro rare ana e
Ms. LeNoue has ten years of experience in administrative and municipal program services and contract administration. Her overall experience includes grant research and writing, funding administration, project management and analysis, community outreach support, labor compliance monitoring, and construction management assistance.

As a Program Manager, Ms. LeNoue has served as a liaison to provide support on various projects. One of her main responsibilities is assisting clients with preparing and administering programs as required by federal and state funding agencies to ensure projects are developed in accordance with policy and procedural guidelines. Ms. LeNoue is proficient in preparing funding reimbursement requests and quarterly reporting through various agencies (FHWA, Metro, Caltrans, CaIOES) for various multi -million -dollar projects. Ms.

LeNoue assists clients in successful administration of funding requirements and program management. Her responsibilities have included interfacing with Federal, State and Local Agencies to define, develop and 4 08.22.2023

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manage project scopes, schedules, cooperative agreements, and overall project management to ensure projects are delivered on time and on schedule.

Ms. LeNoue assists clients by identifying federal and state fund allocation balances, writing grant proposal applications, assisting in determining eligible projects, and providing advisement of program requirements.

She oversees the development, completion, and administration of grant programs. Her resourcefulness and efficacy in working with our team of grant writers helps ensure a seamless process that results in qualitative work. Ms. LeNoue ensures proper delegation of tasks to the team of grant writers and ascertains grant assignments are completed in a timely manner. After assisting the City in developing a strong project plan that best meets the goals and objectives of the grant, Ms. LeNoue utilizes her grant writing skills to create narrative with clear, specific language which focuses the reviewer's attention and increases the likelihood of funding the proposed project. Ms. LeNoue is adept at researching information to assist in her development of project narrative and building a strong argument for a competitive project.

UCATI
B.A. Anthropology, Saint Mary's College of California

ELEV T EXP IE CE
rant ing Experience
Statewide Park Program, Round 3-4
o City of Covina
o City of EI Monte
o City of Montebello
o City of Rancho Cucamonga
o City of Temple City
o City of Upland
Bridge Investment Program
o City of Industry
CDBG-CV Homekey
o City of EI Monte
Equitable Community Revitalization
o City of EI Monte
Low -No Emissions Program
o City of EI Monte
Clean CA Local Grant Cycle 1-2
o City of EI Monte
o City of Perris
o City of BeII Gardens
o City of Pico Rivera
o City of Huntington Beach
o City of Ontario
o City of Commerce
o City of Industry
o City of Lynwood
o City of West Covina
Infill Infrastructure
o City of EI Monte
Reconnecting Communities Pilot Program
o City of Bell Gardens
o City of Greenville
Safe Streets and Roads for All
o City of EI Monte
o City of BeII Gardens
o City of Lynwood
Permanent Local Housing Allocation
o City of EI Monte
o City of Perris
Youth & Veteran Training
o City of EI Monte
Recreation Access
o City of EI Monte
Active Transportation Program Cycles 1-6
o LADOT
o City of La Mirada
o City of Perris
o City of Temple City
o City of Covina
o City of EI Monte
o City of Cerritos
o City of Cudahy
o City of Commerce
o City of South EI Monte
o City of West Covina
o City of Pico Rivera
o City of Industry
o City of BeII Gardens
2015 METRO Call for Projects
o City of Monterey Park
o City of Cudahy
o City of Temple City
o City of Rosemead
o City of Commerce
o City of BeII Gardens
Exhibit Z qty of BeII Gardens RFP — On -Call Professional Services 416 5 08.22.2023

C <,?MMHI-ty Ottireeath
Highway Safety Improvement Program Cycles
7-11
o City of Cudahy
o City of El Monte
o City of Cerritos
o City of San Gabriel
o City of Rosemead
o City of La Mirada
o City of Bell Gardens
o City of Culver City
o City Commerce
o City of South EI Monte
o City of Pico Rivera
o City of San Gabriel
Supplemental Nutrition Assistance Program
(SNAP)
o City of El Monte
Urban Greening Round 3-5
o City of Bell Gardens
o City of El Monte
Caltrans Sustainable Transportation Planning
Grant
o City of Bell Gardens
o City of Rosemead
o City of Perris
SWRCB Prop 1 Groundwater Grant
o LADWP
SWRCB Prop 1 Stormwater Grant
o LADWP
RMC Prop 1 Grant Program, Round 1-2
o City of Bell Gardens
o City of San Gabriel
Funding Administration Experience
Call for Projects / Measure R - Metro
o City of Industry
o City of Bell Gardens
o City of Commerce
o City of EI Monte
o City of Monterey
Local Streets & Roads Program - CTC
o City of Montebello
o City of El Monte
TIGER Program - FHWA
o City of Industry
Hazard Mitigation Program — CaIOES
o City of Lynwood
o City of Cudahy
RMC Prop 68 Grant Program
o City of La Puente
o City of La Mirada
Local Early Action Planning (LEAP)
o City of EI Monte
SB 2 Planning
o City of EI Monte
o City of Perris
o City of Montebello
Recreational Trails & Greenways
o City of Rancho Cucamonga
CAL FIRE - Fire Prevention
o City of Lake Forest
Metro Federal Section 5310
o City of Bell Gardens
o ASC
US Department of Education Promise
Neighborhood
o Pomona Community Foundation
SCAG Sustainability Planning Grant
o City of Vernon
CAL FIRE Urban & Community Forestry Grant
o City of Rosemead
Habitat Conservation Fund 2013
o City of Perris
Mobile Source Air Pollution Reduction Local
Government Match Program
o City of Temple City
ATP & SB1 Funded Project Reporting - CTC
o City of Montebello
o City of EI Monte
o City of Maywood
o City of Lynwood
Federal Transportation Improvement Program
- SCAG
o City of La Mirada
o City of Industry
o City of EI Monte
o City of Alhambra
o City of Commerce
o City of Monterey Park
o City of Rosemead
o City of West Covina
o City of Bell Gardens
o City of Montebello
Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 417 6 08.22.2023

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City of Industry
Assisting with administering federal and state funds for the Grand Avenue/SR-60 On -ramp and Off -ramp projects, Grand Avenue/Golden Springs Road Intersection project, and Lemon Avenue project. Processes quarterly reporting with Metro and FHWA, submits reimbursement requests to Caltrans and Metro, attends Caltrans PDT meetings, monitors project schedules and expenditures, and manages agreements and/or other miscellaneous project documents. Ms. LeNoue coordinates with the project engineering teams, funding agencies (Caltrans, Metro, FHWA), City staff, and finance/accounting departments to ensure project delivery, project programming, and preparation and submittal of funding requests and/or required reporting. Ms.

LeNoue also assists with miscellaneous administrative support activities such as preparation of agenda reports, community relations support, and preparation of informational materials.

City of Bell Gardens
Ms. LeNoue has assisted the City with identifying funding opportunities for a variety of projects; development of project particulars including project budget and schedule; development and production of grant applications; administration of grant awarded projects; and program compliance with the various funding agencies. Ms. LeNoue is currently providing grant administration services on the City's Complete Streets Improvements Phase 1 project; Trees for BG Planting Project; Keep BG Parks Clean Beautification project; and three Metro projects — all of which she secured the awarded competitive grant funds for the City. Each of the programs has its own administration requirements and formats for quarterly/annual reporting and reimbursement requests requiring coordination with the City and construction or design teams.

Summer ann — Program Coordinator
As a Program Coordinator, one of Ms. Mann's main responsibilities is providing labor compliance services.

With over six years of experience, she has worked in conjunction with the project managers of the company and served as a liaison to provide support on various labor compliance projects.

Ms. Mann enforces labor compliances regulations by means of conducting on -site interviews of employees and calculations of prevailing wages appropriate for job classifications and duties in accordance with State or Federal labor laws. Ms. Mann also follows up with project contractors to ensure timely delivery of all required documents. Ms. Mann also monitors contracts to ensure that all applicable DBE and labor compliance requirements and mandates are adhered to, prepares correspondence, conducts desk audits of compliance documents and contractor submittals, prepares management reports, prepares non-compliance notices to effectuate contractor compliance and prepares close-out reports. In addition, she also assists in bid evaluations and participates at pre -bid and pre -construction conferences and/or meetings as needed to review contractor compliance obligations.

LEV T EXPE IE CE
Ms. Mann's relevant experience providing labor compliance services is included in AVANT-GARDE's full list of labor compliance projects provided in Section 3.
orma Lopez enior Program Coordinator
Ms. Norma Lopez has four years of experience in Federal and local programs. Ms. Lopez has worked within the realm of City Planning and Community Development for the City of Ontario where her duties included community outreach, conducting qualitative and quantitative research, analyzing and interpreting city codes, data and statistics, preparing staff reports, program support and reviewing grant proposals.

As a Senior Program Coordinator, Ms. Lopez works in conjunction with the project managers of the company and serves as a liaison to provide support on various projects. Ms. Lopez assists by writing grant proposals, assisting in determining eligible projects, and providing advisement of program requirements. Ms. Lopez also assists in the successful administration of funding requirements and program management. Her Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 418 7 08.22.2023

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responsibilities have included interfacing with Federal, State and Local Agencies to define, develop and manage project scopes, schedules, and cooperative agreements.

After assisting in developing a strong project plan that best meets the goals and objectives of the grant, Ms.

Lopez utilizes her grant writing skills to create narrative with clear, specific language which focuses the reviewer's attention and increases the likelihood of funding the proposed project. Ms. Lopez is adept at researching information to assist in her development of project narrative and building a strong argument for a competitive project.

UCATI
B.S. Urban and Regional Planning, California State Polytechnic University, Pomona LEV„ TE PE CE
Clean CA Local Grant Cycle 1-2
o City of El Monte
o City of Perris
o City of Bell Gardens
o City of Pico Rivera
o City of Huntington Beach
o City of Ontario
o City of Industry
o City of Lynwood
o City of Commerce
o City of West Covina
Statewide Park Program, Round 4
o City of Upland
Permanent Local Housing Allocation
o City of EI Monte
o City of Perris
Highway Safety Improvement Program Cycles
10-11
o City of EI Monte
o City of Bell Gardens
o City of Commerce
o City of Rosemead
o City of South EI Monte
o City of Cerritos
Active Transportation Program Cycles 5-6
o City of Bell Gardens
o City of Covina
o City of EI Monte
o City of Cerritos
o City of Industry
o City of West Covina
o City of South EI Monte
o City of Pico Rivera
o City of Commerce
Supplemental Nutrition Assistance Program
(SNAP)
o City of EI Monte
Urban Greening Round 4
o City of Bell Gardens
SWRCB Prop 1 Stormwater Grant
o LADWP
RMC Prop 68 Grant Program
o City of La Puente
o City of La Mirada
Local Early Action Planning (LEAP)
o City of EI Monte
eith Lei one Senior Progra Coordinator
Mr. LeNoue has over four years of experience in administrative and municipal program services and contract administration. As a Senior Program Coordinator, Mr. LeNoue's main responsibilities include fund administration, grant research and writing, community outreach support, and program management services. He has worked in conjunction with the project managers of the company and served as a liaison to provide support on various projects.

Mr. LeNoue assists clients by identifying federal and state fund allocation balances, assisting in determining eligible projects, and providing advisement of program requirements. He is experienced in issues impacting City governments and has developing expertise in contract administration. His responsibilities have included interfacing with Federal, State and Local Agencies to define, develop, and manage project scopes, Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 419 8 08.22.2023

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schedules, cooperative agreements and overall project management to ensure projects are delivered on time and on schedule. Mr. LeNoue has experience in preparing documents in accordance with the Local Assistance Procedures Manual for federally funded projects. He assists with processing documentation for projects to obtain Caltrans authorizations and reimbursement requests.

UCATI
Master of Business Administration, Azusa Pacific University B.A. Business Management, Azusa Pacific University

LEV TE PE CE
City of Bell Gardens
o Citywide Safety Improvements ATP
o HSIP Cycle 8 Various Locations — Left Turn
Phasing
o Garfield Improvements Project
City of La Mirada
o Imperial/Valley View/Wicker Improvements
City of Montebello
o Montebello Way Traffic Signal Improvement
— HSIP
o Montebello Blvd Improvements — ATP
o Arroyo Drive Improvements
City of Alhambra
o HSIP Cycle 9 Improvements
City of Industry
o Azusa Bridge Repainting
o Nelson Avenue Bridge Replacement
City of Lynwood
o Agnes Avenue CDBG Street Rehab
o Community Linkages and Civic Center
Improvement ATP
o MLK Jr. Blvd Improvement — HSIP
o Atlantic & Carlin HSIP Cycle 9
o Atlantic & Imperial Highway HSIP Cycle 9
o Alameda & MLK Blvd HSIP Cycle 9
City of EI Monte
o Santa Anita Ave Active Transportation CIP
o Ramona/Valley Intersection Improvements
o Ramona Blvd Resurfacing
o Ramona Bus Tunnel
City of Commerce
o Traffic Signal System Upgrade — HSIP Cycle
7 o HSIP Cycle 8 Improvements
o Sheila/Commerce Way Intersection
Improvements
o Garfield/Slauson Intersection Improvements
City of Norwalk
o Alondra Blvd ATP Cycle 3
o Pioneer— 166th & Lakeland HSIP Cycle 8
o Norwalk — 166th & Rosecrans & Adoree
HSIP Cycle 8
o Alondra — Pluma to Shoemaker HSIP Cycle
7 and 8
o Studebaker — Rosecrans to Cecilia HSIP
Cycle 7 and 8
o Firestone — WCL & Rosecrans HSIP Cycle 7
o Studebaker — Alondra & Rosecrans HSIP
Cycle 6
o Norwalk Blvd/San Antonio/Civic Center
HSIP Cycle 6
o Rosecrans — Studebaker to Carmenita HSIP
Cycle 6
City of Santa Monica
o Stewart & Pennsylvania Improvements
City of South EI Monte
o Signal Modifications at Various Intersections
HSIP Cycle 7
o Rush St & Peck Rd Lighting Improvements
HSIP
o HSIP Cycle 9
o Santa Anita / Fern / Elliot Street
Improvement and Traffic Signal
City of Pico Rivera
o Traffic Signal Modifications at Various
Locations HSIP
City of Placentia
o Citywide Improvements HSIP Cycle 9
City of Ventura
o California St Bridge Improvements
o US 101 at California St NB Offramp STPL
o Anacapa SRTS
o Route 126 Bike Lane CML
o Main St Bridge Improvements
o Entire Roadway System Improvements
SSARP
o Montalvo Improvements SRTS
o Wells Center Bus Stop CML
o Sheridan Way Bike Path CML
Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 420 9 08.22.2023

Exhibit Z qty of BeII Gardens RFP — On -Call Professional Services 421 A
o Harmon Barranca Gap Closure ATP
City of Manhattan Beach
o Citywide Intersection Improvements HSIP
Cycle 5
o Federal Safe Routes to School HSIP
o SRTS Cycle 3
City of Monterey Park
o HSIP Cycle 7
o HSIP Cycle 4
o HSIP Cycle 9
City of Carson
o HSIP Cycle 7 Intersection Improvements
City of Culver City
o La Ballona Safe Routes to School
City of La Canada Flintridge
o HSIP Cycle 9 Foothill Blvd Traffic Signal
Improvements
City of Rosemead
o Delta Ave from Mission to Well — ATP
o Mission & Ivar Improvements — HSIP
Carlos Velasquez, AICP — Plannin -I anagin rector 1 Senior Planner Carlos Velasquez has experience in transportation planning, transit planning/operations, traffic circulation, bicycle/pedestrian planning and economic development. He has worked on projects addressing transit operations, pedestrian circulation and safety, bikeway planning, traffic studies, and economic revitalization.

Carlos Velasquez has been involved in the development of numerous bicycle and pedestrian plans, including the City of South Gate Bicycle Plan and the City of Lancaster Bicycle and Pedestrian Plan. He has experience in working with downtown associations and businesses to develop and implement strategies to improve the physical appearance and livability of the commercial district. He also has experience in a number of planning studies that have addressed transportation planning for existing and planned rail transit stations and transit -oriented districts. He is a certified Transportation Planner with the American Institute of Certified Planners (AICP), #026845.

Carlos Velasquez was working as a project planner at his previous firm on a number of studies involving downtown parking supply and utilization, shared parking strategies, and traffic circulation and access. He was developing various shared parking strategies for development projects throughout Los Angeles County.

He has experience in conducting analyses of transit trip generation and transit system capacity, analyzing pedestrian safety issues involved with sidewalk level of service and access to/from transit stations and parking; and assistance in analyzing traffic circulation impacts and mitigation on surface streets and highways.

UCATI
M.A. City and Regional Planning, University of California, Berkeley B.A. Geography/Environmental Studies and History, University of California, Los Angeles

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Bell Gardens Citywide Complete Streets, BeII Gardens, CA Senior Planner. KOA conducted planning and design services on the City of Bell Gardens Complete Streets plan. KOA staff worked closely with City staff to develop a tailored community outreach plan that was inclusive of all the City's residents. Using input acquired from the public outreach events and collected by staff, KOA developed a complete streets plan for the major street typologies in the City. This includee recommendations for addressing traffic safety, vehicle/pedestrian conflicts, and recommendations to accommodate all modes of transportation. The plan was prepared in partnership with City staff and was designed for the City to easily pursue construction funds.

LADOT ATP Cycle 4 & 5 Grant Assistance, Los Angeles, CA Senior Planner. For Active Transportation Program (ATP) Cycles 4 and 5, KOA provided grant writing assistance for 12 grant applications. Applications ranged from small to large projects, and covered quick build, infrastructure and planning projects. For each grant application, KOA collaborated with the LADOT 10 08.22.2023

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team to understand the project's background and discussed potential directions to develop project narratives.

Mr. Velasquez worked closely with the LADOT team to collect all relevant data that could assist with the narrative development. For data that we weren't able to retrieve from the client, we leveraged our transportation planning expertise to acquire the data, and performed supplemental analyses to further support project narratives. To develop truly unique and persuasive grant applications, KOA created informative fact sheets, 3D renderings, outreach packages, and a careful strategy to gather Letters of Support. As a result of our efforts, we helped the City win close to $50 million for much -needed pedestrian and bicycle infrastructure projects. KOA is particularly proud of the application for the Liechty Middle and Neighborhood Elementary Schools Safety Improvements Project. When constructed, the project has the capability to truly transform a neighborhood in need. It was also the recipient of the largest awarded project of the ATP Cycle 4.
iuseppe Canzonieri, PE esign Lead / anagin rector / enior Engineer Giuseppe Canzonieri is a Senior Engineer with KOA. He has performed numerous projects for both public and private developments throughout Southern California. He has considerable experience working with roadway design, traffic signal design, signing & striping design, traffic control design, construction specifications and cost estimates. He has served as project manager and project engineer on several civil and traffic engineering design projects for several Cities throughout Southern California.

Giuseppe is also known for his quality control capabilities and providing clients with high quality construction documents. He has significant knowledge working with multiple design platforms including AutoCAD, Civil 3D, and Microstation. He is a registered Civil Engineer (#79006) in the State of California.

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B.S. Civil Engineering, California State Polytechnic University, Pomona ELEV

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Foothill Boulevard Master Plan Implementation, Claremont, CA Senior Engineer. KOA assisted the City to prepare plans, specifications and estimates (PS&E) to implement the Foothill Boulevard Master Plan in the City of Claremont. The project is contained to a two-mile stretch along Foothill Boulevard between Town Avenue and the city boundary. The initial phases of the project included a comprehensive traffic impact study, geotechnical investigation (including percolation test), and hydrology study. The design team utilized the preliminary data to develop three concept plans including protected intersections, Class IV bikeway integration, bio-retention/infiltration, and drought tolerant landscape. The preferred alternative included roadway improvements, bio-retention planters, 21 drywells, 900 -feet of new storm drains, Class II & IV bicycle lanes, intersection bulb -outs, median and parkway landscaping/irrigation, traffic signal modification, sidewalk improvements, street/pedestrian lighting, and entry monuments. KOA led the team of consultants throughout the design, bid, and construction phases. In addition, KOA provided construction management and inspection service. This project won the American Public Works Association (APWA) 2020 Best Award for Storm Water Quality. This project also won the ASLA Southern California Chapter Transportation/ Multi -modal award.

Rowland Heights-Saleroso Drive Pavement Improvement Project, Rowland Heights, CA Project Manager. KOA provided civil and traffic engineering services for the roadway rehabilitation project in the Rowland Heights community. The project included 3 miles of pavement reconstruction, design of 72 curb ramps, speed cushions, signing & striping, traffic loop restoration, traffic control design, topographic survey, utility notifications, and the preparation of quantity estimates. Engineering services included surveying and preparing improvement plans, and cost estimates. This project included the use of cement -stabilized pulverized base, recycled the existing asphalt pavement for use as a base coarse, and utilized rubberized asphalt for a finish coarse. The project was funded through SB1.

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 422 11 08.22.2023

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ichs& sson, ICP CT P Il hector of obility Planning /Planning rant rit'in Michael Nilsson is Director of Mobility Planning at KOA. With over 22 years of experience, he understands how to link land use, environmental, and mobility policies to create high -quality sustainable environments.

His project experience includes urban/mobility planning, policy, and outreach; CEQA/NEPA environmental review; and project funding/implementation. Working with regional and municipal government agencies, private developers, non-profit organizations, and advocacy organizations, Michael has guided a diverse array of complex, innovative projects from vision to reality, including cap parks, active transportation plans, and complete/green street projects. He has participated in the successful adoption of parking management plans, zoning ordinances, and transportation infrastructure projects — many of which have received awards from American Planning Association, American Public Works Association, Southern California Association of Governments, and Westside Urban Forum. Throughout this career, Michael has overseen the implementation of hundreds of miles of bicycle and trail facilities and secured over $80 million dollars for transportation planning and infrastructure improvements. Michael is passionate about developing transportation policy documents that facilitate implementable projects.

UC T
B.S. Urban and Regional Planning, California State Polytechnic University, Pomona ELEV
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Riverside County ATP Cycle 6 Grant Assistance, Riverside County, CA Project Manager. KOA prepared one new grant application for Caltrans Cycle 6 Active Transportation Program (ATP) and updated/repackaged one previously prepared ATP Cycle 5 grant applications into an ATP Cycle 6 submission. The new ATP grant application focused on the development of an ATP Plan for the Desert Edge community in unincorporated Riverside County southeast of the City of Desert Hot Springs.

KOA also reformatted and updated a previously submitted ATP Cycle 5 grant application that sought funding to develop an ATP Plan for the unincorporated Riverside County community of Lakeview/Nuevo. In addition to these required services, Riverside County also requested an option for KOA to prepare a new Cycle 6 ATP infrastructure grant application for sidewalk improvements adjacent to Imagine Schools in unincorporated Riverside County just south of the City of Coachella.

Jurupa Valley Grant Assistance, Jurupa Valley, CA
Project Manager. In 2022, KOA helped prepare three ATP Cycle 6 infrastructure grant applications and one HSIP Cycle 11 grant application for the City of Jurupa Valley. The ATP Cycle 6 applications included a grant application to improve Safe Routes to School connections for Mira Loma Elementary School, a grant application to improve pedestrian and bicycle connections for Agate Road between 45th Street and Mission Boulevard, and new sidewalks and crosswalks for safer routes to school for Granite Hill Elementary School.

The HSIP Cycle 11 grant application focused on traffic calming and signal improvements along Rubidoux Boulevard from 24th Street to 26th Street. For the four applications, KOA prepared all narratives, graphics and exhibits, obtained letters of support, and submitted the applications on behalf of the City. All four grant applications were funded through Caltrans - enabling the City to obtain over $8/ million in grant funding for the City.

City of Garden Grove Clean California Grant Writing Services Project Manager. KOA provided grant writing services to the City of Garden Grove to prepare a grant application for the Clean California Local Grant Program. The grant application was prepared for the Pacific Electric (PE) Right of Way (ROW) corridor, located just west of downtown Garden Grove. The City recently completed the bike trail, pedestrian path, and landscaping project along the PE ROW. The grant writing services provided by KOA included coordination with City staff from various departments, review of all necessary data, documents, plans, and other materials for the grant preparation. The KOA team conducted data analysis and prepared graphics, exhibits, data tables, flyers, factsheets, and social media content to Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 423 12 08.22.2023

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promote community outreach events and inform the public on this project. KOA also assisted in the preparation and review of preliminary conceptual plans for the corridor project.

Infrastructure n sneers: aloud sushi, P, L E G esirlent Engineer Masoud has over 35 years of experience working for both public agencies in addition to the private sector, managing a variety of large and complex public works and capital improvement projects. He has held various leadership positions in managing a variety of projects for major public works programs. As the City Engineer for the City of Placentia, he was responsible for delivery of many projects. As the Director of Construction Management for the Los Angeles Metropolitan Transportation Authority, Masoud was responsible for the southern portion of the Crenshaw/LAX Transit Project. During his tenure with LA Metro, Masoud was responsible for management of all construction on the Southern segment of the project, including major utility relocations. Working for the City of Los Angeles for 10 years, Masoud held various positions, managing many types of public improvement projects as well. The following is a partial list of projects that Masoud has successfully managed over the last 35 years.

UC T
B.S. Civil Engineering, Loyola Marymount University
M.S. Structural/Civil Engineering, California State University, Northridge ELEVNT EXPE iE CE
City Engineer - Placentia, CA
Masoud's responsibilities included management and processing of all public works encroachment permits in addition to all other city engineering and management functions. Masoud was responsible for plan check, design review, and inspections associated with private developments throughout the city. He assisted the Director of Public Works with preparation of the Capital Improvement Program (CIP) budgets and monitored the expenditures in conformance with the Department's goals and objectives. He managed all design and construction contracts associated with the public works CIP program to ensure delivery of projects on time and on budget. Masoud supervised and assigned work to in-house engineering, maintenance staff and consultant staff associated with CIP and plan -checking activities. His responsibilities also included negotiating and enforcing design and construction contracts, cooperative agreements, interacting with other cities and agencies, license agreements, lease agreements, schedules, and work plans to ensure projects were completed within expected timelines, material specifications, and budget. He reviewed change orders, evaluated budgets, costs, and technical feasibility. Conducted staff meetings with city personnel; attended meetings with other city departments, government agencies, private developers, contractors, and consultants to coordinate various projects and programs. Prepared schedules and budgets for various projects and assist with preparation of the CIP and grant applications. Reviewed and approved tract maps, parcel maps, lot -line adjustments and provided advice to the City Administrator, planning and City Council regarding engineering and administrative issues. Prepared Agenda Reports on various actions required by the City Council. Attended City Council, Planning Commission, Traffic Commission, and other public meetings and made presentations on various engineering and construction proposals, contracts, engineering reports, and staff recommendations.

Los Angeles County Metropolitan Transportation Authority As the Director of Construction Management, Masoud was responsible for the southerly portion of the Crenshaw/LAX Transit Project. This project was an eight -and a -half -mile light -rail line, which connects the Expo Line on Exposition Boulevard to the Metro's Green Line at the Los Angeles International Airport. This $2 Billion project consisted of 8 Stations, 8 aerial bridges over major streets and the I-405 Freeway. During his tenure with LA Metro, Masoud was responsible for management of all construction on the Southern segment of the project, extending from the Greenline station to the outside of City of Inglewood. His responsibilities included management of the entire construction staff, reporting to executive management on construction progress and issues in addition to interfacing with the City officials, utility agencies, contractors, Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 424 13 08.22.2023

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 425 AVAN 1
and designers. Also, working for Metro, Masoud was responsible for the management of three major Advanced Utility Relocation Contracts as part of the Purple Line Corridor Project. This project extended the terminus at Wilshire/Western westward for about nine miles with seven new stations. He performed Resident Engineering for three major contracts under this $4 Billion transit project. Responsible for all of the utility relocations at three major intersections, La Brea and Fairfax in the City of Los Angeles and La Cienega at the City of Beverly Hills. Duties included management of construction and design staff, interaction with utility agencies, contractors, designers and city officials. The advance utility contracts paved the way for mass excavation of the subway stations. The relocation of over 150 major utility lines had to be designed and constructed within a very aggressive schedule to allow for the next phases of the project to start. As the Director of Construction Management, Masoud was responsible for delivery and relocation of major storm drains, sanitary sewer, electrical power lines, telecommunication, water, gas, and many other utilities, which had to be relocated within a very aggressive schedule.

MARRS Services - Fullerton, CA
Principal. As the principal for MARRS' facilities, and transit divisions, Masoud was responsible for managing construction management staff and multiple contracts with various public agencies. His responsibilities included management of multiple civil engineering projects, reporting to executive management and interaction with clients. His other responsibilities included development and implementation of marketing strategies, preparation of staffing plans, preparation and analysis of company budgets and finances in addition to interaction with existing and potential new clients. Some of the major projects under his management included: LAX/Crenshaw Transit Corridor, Advanced Utility Studies, LAWA Water Systems modeling, LAX 2nd Level Roadway and Deck Repair, Metro On -call bus Facility construction management, Cesar Chavez Roundabout Project, LAX South Runway Improvements in addition to many other infrastructure improvement projects.

OI�Co;1Nl7A 1 IONAL, CI IAR 1
City of Bell Gardens
Lissette Montoya
Program Director
Ana Marie LeNoue
Program Director
Megan LeNoue
Program Manager
KOA Corporation
Subconsultant
Infrastructure Engineers
Subconsultant
Keith LeNoue
Sr. Program Coordinator
Summer Mann
Program Coordinator
Norma Lopez
Sr. Program Coordinator
ION CCJLL4.I LXPLKILN . I
The primary staff to be assigned to grant writing and administration services has over 40 years of experience and has secured over $503 million in competitive grant funds for local communities throughout Los Angeles, San Bernardino, Orange, and Riverside Counties. The identified members of the AVANT- GARDE team of professionals have extremely successful records of achievement in providing grant 14 08.22.2023

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research, grant application development, grant fund administration, project management, community outreach, and strategic planning to clients over the years, including successfully securing the following competitive grant funds on behalf of the agencies indicated.

AVANT-GARDE specializes in government funding and grant sources with requirements ranging from basic applications and documentation to competitive project submittals. We have extensive experience working with Regional Transportation Agencies as well as State and Federal Agencies administering the grant programs. We can assist in determining eligible projects, provide advisement of program requirements, and are available to prepare and administer the program as required by the funding agencies. Each member of AVANT-GARDE's staff has extensive experience administering projects similar to BeII Gardens' projects which use government funding and grant resources.

Our team is thoroughly familiar with the processes required pursuant to Caltrans Local Assistance Procedures. AVANT-GARDE has completed and is continuing to work on several Caltrans submittals within various stages including: ATP funded projects for Ventura, EI Monte, BeII Gardens, Commerce, Monterey Park, and Montebello; HBP funded projects for Ventura and Industry; TIGER Discretionary Grant funded SR -57/60 Confluence project; and HSIP funded projects for Ventura, Bell Gardens, Alhambra, Commerce, Lynwood, Manhattan Beach, Montebello, Monterey Park, Norwalk, Pico Rivera, Rosemead, and South EI Monte. AVANT-GARDE has provided exceptional services to all our clients and has successfully completed audits with Caltrans, Metro, and the Federal Highway Administration.

City of BeII Gardens
The proposed AVANT-GARDE team provides services including funding administration and grant writing; assisting the Engineering team in the strategic planning and development of the CIP Budget for fiscal years 2004 through 2015; bid administration and project implementation; administrative staff support including the development of staff reports and Department presentations; and labor compliance and community outreach for a number of projects. Outreach services have been provided for the Trees for BG Planting Project, BG Keep Parks Clean Beautification Project, Circulation Element Update, Complete Streets Plan, Public Works Week Program, Safe Routes to School Program, Street Sweeping Enforcement, and John Anson Ford Park Revitalization.

With our firm's assistance, the City applied and received $18.6 million in competitive grant funding for a variety of projects including these most recent successes: Citywide Complete Streets Improvements Phase 2 — Caltrans ATP; Intersection Improvements at Florence/Garfield & Eastern/Gage — Caltrans HSIP; BG Keep Parks Clean Beautification — Clean CA; Citywide Complete Streets Improvements Phase 1 — Caltrans ATP; Trees for BG Planting — CNRA Urban Greening; Intersection Improvements — Metro CaII for Projects; Citywide Safety Enhancements — Caltrans ATP; Citywide Complete Streets Plan - Caltrans Sustainable Transportation Planning Grant Program; Senior Bus Vehicle Replacement - Metro Federal Section 5310 Program; and Left Turn Signal Installations at Two Intersections — Caltrans HSIP. Other services include identifying funding opportunities for a variety of projects; development of project particulars including project budget and schedule; development and production of grant applications; administration of grant awarded projects; and program compliance with the various funding agencies. We are currently providing grant administration services on the City's ATP, HSIP, and STPL projects; Clean CA project; Urban Greening project; and three Metro CFP projects — all of which we secured the awarded competitive grant funds for the City. Each of the six programs has its own administration requirements and formats for quarterly/annual reporting and reimbursement requests requiring coordination with the City and construction or design teams.

City of EI Monte
AVANT-GARDE has provided funding administration, labor compliance, project management, and grant research and writing services to the City of EI Monte since 2017. AVANT-GARDE has been successful in obtaining $43.2 million in competitive grant funds for the City. We are currently providing grant administration services on various federal, state, and local funded projects. Our services include quarterly reporting and invoices with Metro, progress reporting through the CalSmart portal, updating projects on the City's FTIP, participating in bi-weekly CIP project update meetings, and reimbursement requests through 15 Exh.b.t City of Bell Gardens RFP — On -Call Professional Services 426 08.22.2023

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Caltrans requiring coordination with the City and construction or design teams. Our team has coordinated with Metro and City staff to acquire the necessary funding lapse date extensions for a few older projects whose agreements were executed prior to AVANT-GARDE working with the City. We are currently assisting with grant administration services for six Metro -funded CIP projects.

AVANT-GARDE administers the Local Streets and Roads Program (LSRP) by requesting a list of proposed projects for the upcoming fiscal year; coordinating Council's approval with a resolution; uploading this list and resolution onto the City's CalSmart portal; and gathering the required data to submit previous fiscal year LSRP expenditures in CalSmart. AVANT-GARDE provides as -needed support services to the City Management team including bid administration and project implementation; administrative staff support including the development of staff reports and department presentations; and labor compliance. AVANT- GARDE also oversees the City's HOME and CDBG programs.

City of Industry
AVANT-GARDE has provided project management, grant research, grant writing, and funding administration services to the City of Industry since 2005. Our firm has been successful in securing $57 million in funding for City projects throughout the years. Additional services include funding strategy development and community outreach. The proposed team outlined in this proposal are currently providing funding and grant administration services on the City's SR -57/60 Confluence Project ($38M), Lemon Avenue Project ($19M), and Azusa Bridge Repainting Project ($6.5M). The Confluence Project includes improvements being made to the Grand Avenue/Golden Springs Road intersection ($16.8M) as well as the Grand Avenue On -ramp and Off -ramp for SR -57/60.

Our team provides general funding and grant administration services for all the listed improvement projects including: serving as the project liaison; preparation and submittal of agreements and miscellaneous project related documents with Caltrans and Metro; tracking of project expenditures and reimbursement ratios; preparation of Requests for Authorization to Proceed (RFA) to proceed with ROW and CON phases; completion of all documents required by Caltrans Local Assistance to grant authorization; coordination with engineering teams for project budget and schedule updates; coordination with Caltrans, Metro, and City staff; coordination with City finance/accounting department; preparation and submittal of (quarterly) progress reporting and reimbursement requests to Caltrans and/or Metro; attending PDT meetings and other meetings as requested by the City; and project programming and obligation of funds with Metro. As projects reach their conclusion, our team is prepared to complete project close-out activities including close-out documents and final reimbursement submittals. Additionally, AVANT-GARDE assisted with managing the procurement process on the Azusa Bridge Repainting Project. AVANT-GARDE has coordinated with the City, engineering team, and the FHWA to submit the TIGER Grant Program Agreement and administer the grant through quarterly and annual reporting for the SR -57/60 Confluence Project.

City of Temple City
Services include assisting the City team in strategic project planning; bid administration and project implementation; administrative staff support including the development of staff reports; CIP budget development; funding administration and grant writing; and labor compliance for several projects. To date, AVANT-GARDE has secured $15.9 million in grant funds for Temple City.

AVANT-GARDE provided funding administration services for the Rosemead Boulevard Beautification and Enhancements Project, a $20 million federally funded project which was completed in September 2014 (total of 14 funding sources). AVANT-GARDE coordinated with the design engineer, project management team and City staff to ensure the project was implemented in accordance with State and Federal funding guidelines, as well as provided fiscal advisement on the uses of local funds for various aspects of construction activities. Services included coordination with Caltrans and preparation of submittals for authorization requests and reimbursements, tracking of project costs for reimbursement purposes, final project closeout coordination with Caltrans and labor compliance and certified payroll review. In addition, AVANT-GARDE secured $3.8 million of grant funds for the project.

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 427 16 08.22.2023

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rant ri ►n x er ance
Transportation / Highway / Sustainability / Transit — AVANT-GARDE has been very successful in securing funds for transportation and highway projects. One of our most notable projects includes the SR - 57/60 Confluence for the City of Industry. AVANT-GARDE has been heavily involved with the Confluence Project, assisting in securing over $18 million in funding for the project through the TIGER Grant Program and Metro's Call for Projects, as well as organizing outreach activities including the development of materials, delivery of public presentations, and development and maintenance of the www.freetheway.orq website.

AVANT-GARDE has also submitted twelve successful grant applications and assisted in the development of another three successful applications for Caltrans' Active Transportation Program (ATP), securing a total of $71.4 million for projects containing various pedestrian, bicyclist, and transit rider safety improvements. As part of the 2017 ATP Augmentation, AVANT-GARDE secured over $4 million for the Montebello Boulevard Bike Lane and Sidewalk Improvement project in Montebello. AVANT-GARDE secured $12.7 million of Highway Safety Improvement Program (HSIP) funding for eleven cities. AVANT-GARDE has also secured funding through Caltrans' Sustainable Transportation Planning Grant Program for two Cities to develop a Citywide Complete Streets Plan. The plans' development includes an assessment of current transportation conditions, community outreach events and surveys, conceptual drawings for future complete streets implementation projects, and a final plan detailing a list of potential projects which the City will seek funding for in the future.

Community & Economic Development / Recreation — Many of the competitive funding sources we secured for our clients serve a multi -purpose. For example, many infrastructure and transportation related projects support our client's grand economic and community development efforts. We collaborated with the City of Perris to secure nearly $3.5 million in Prop 84 funding. Prop 84 only funded projects that met specific requirements in relation to developing new recreation opportunities close to the most critically underserved communities across California. The Mercado Park project sits within the City's downtown development corridor and is a major component of and compliment to the area's specific plan which included new housing (live -work, row house, courtyard, stacked flat and detached house buildings), commercial development, and public service enhancements.

AVANT-GARDE recently helped the City of El Monte secure grant funds from two separate Department of Housing and Community Development programs. Through the Infill Infrastructure Grant program, the City was awarded $3.8 million to construct a new 1 -acre park and pedestrian paseo adjacent to a new affordable housing development and Metrolink station. In November 2020, El Monte was awarded $17,713,213 in Homekey Program funds for the acquisition, rehabilitation, and operation of two adjacent motels to become emergency shelter locations for the homeless. Using the awarded grant funds and other resources, the City purchased the two motels in December 2020. The motels can be offered as an immediate temporary solution for homeless sheltering with the intent to convert the rooms into permanent housing. The two motels have a combined total of 133 rooms.

AVANT-GARDE secured over $225,000 for the City of Perris through the Habitat Conservation Fund's program for trails. The project consisted of constructing a 1 -mile gravel walking trail along the southern border of the San Jacinto River corridor, directly adjacent to a new park and 337 residential units that were under development at the time of the application. The trail was intended to provide a recreational link from a residential area to the San Jacinto River while providing a safe route for hikers, runners, and families.

AVANT-GARDE prepared the application and coordinated with the City to receive all the required attachments such as a resolution and evidence of land tenure.

Our firm has been very successful in securing Safe Routes to School funds for both infrastructure and non -infrastructure projects for the Cities of Montebello, Bell Gardens, Hawaiian Gardens, La Puente, Maywood, and Monrovia. The projects' safety improvements included installation of traffic control devices, traffic calming measures, and speed reduction methods to help motorists navigate safely through streets with extra care. Outreach components covered a comprehensive mix of education, encouragement, engineering, enforcement and evaluation. In addition to securing the funds, AVANT-GARDE administered the grant and provided community outreach services for nearly all the projects.

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 428 17 08.22.2023

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Infrastructure Development and Maintenance - Initiated as a funding consultant for the City of Temple City's Rosemead Boulevard project, our team collaborated with City staff and officials to enhance the modest project budget to an $18 million federally funded complete streets project. The team helped to secure over $3.1 million in competitive grant funds which resulted in two miles of bike lanes, bicycle facilities, ADA improvements, landscaping, sidewalk improvements, bus pads, street lighting, signage, public arts, and landscaped medians.

Most recently, AVANT-GARDE successfully secured $21 million through the Clean California Local Grant Program for six different projects within five different cities. The projects' scopes included park cleanup and beautification improvements, neighborhood cleanup and safety improvements, a linear park installation, and median corridor beautification improvements.

Technology / Energy / Water/ Storm Water — AVANT-GARDE successfully secured $3 million through the State Water Resource Control Board's (SWRCB) Clean Water State Revolving Fund (CWSRF) for the City of La Puente to complete sewer improvements which included inspection of manholes, potholing utilities, replacement of existing sanitary sewers with larger diameter sewers, reconstruction of sewer laterals, and repaving of streets. The team also collaborated with the City of Maywood to secure $2.1 million in additional funds through the State Coastal Conservancy and the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) which were used to address water quality issues related to a brownfield site which was transformed into Riverfront Park. Improvements for the project included development of the park with basketball courts, play equipment for children, riparian areas, native landscaping, a bridge, access to the Los Angeles River bike path, picnic benches, picnic kiosks, drinking fountains, bicycle racks, restroom facilities, parking accommodations and an original bronze statue dedicated to the residents of Maywood.

AVANT-GARDE successfully secured $293,000 in RMC Proposition 1 funds for the City of Cudahy to develop and create a Long -Range Water Conservation and Parks Plan. This Plan will establish a blueprint to identify and create an inventory of: water efficiency, conservation, storm water runoff, filtration, infiltration, problems and solutions, and also identify sites available for new parks or green space, including pocket parks along the Los Angeles River Bike Path bordering the eastern City boundary, allowing the community to enjoy open space and low impact recreation.

AVANT-GARDE was a subconsultant to MNS Engineers and assisted LADWP with applying for the SWRCB's Prop 1 Groundwater Grant Program — Round 2 and Stormwater Grant Program — Round 2.

LADWP was awarded $260.3 million to implement remediation projects to respond to releases of hazardous substances in groundwater at two separate well fields in the San Fernando Valley Groundwater Basin (SFB) and $3 million to implement a stormwater capture project.

A complete list of grants that our Company has secured for our clients is available as Attachment A.

Labor o Hance erience
Listed below are projects whereby AVANT-GARDE provided labor compliance services. In many instances our team supported the project by performing project management and funding administration services in addition to labor compliance. Projects highlighted in gray were funded with Community Development Block Grant (CDBG) funds or required Section 3 monitoring.

Citv of Bell Gardens
• Garfield Ave Improvements; Completed: February 2022; CON Cost: $706,170 • HSIP Cycle 8; Completed: December 2021; CON Cost: $480,409 • Gage Ave Rehab; Completed: July 2020; CON Cost; $257,000 • Citywide Safety Enhancement; Completed: November 2018; CON Cost: $1,117,050 • Suva Street Rehab; Completed: September 2017; CON Cost: $242,420 • Opticom Emergency Vehicle Preemption; Completed: July 2015; CON Cost: $247,623 • Safe Routes to School Non -Infrastructure; Completed: February 2015; Cost: $170,000 Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 429 18 08.22.2023

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• Eastern Avenue; Completed: July 2008; CON Cost: $2,000,000 • ARRA Phase II Street Improvements; Completed: December 2009; CON Cost: $415,000 • ARRA Phase I Street Improvements; Completed: February 2010; CON Cost: $714,000 • Federal Safe Routes to School: Completed: August 2012; CON Cost: $321,000 • Foster Bridge: Completed: January 2013; CON Cost: $163,000 • Florence Place; Completed: February 2015; CON Cost: $190,954 Metro
• Division 20 Portal Widening Turnback; In Progress, CON Cost: $431,777,000 • Metro ROC and CMF Building Generator Replacement; Completed: March 2022; CON Cost:
$1,826,600
• Cesar Chavez Transit Pavilion; Completed: June 2022; CON Cost: $1,908,107 • MBL Track & System Refurbishment; Completed: September 2020; CON Cost: $67,953,655 • MBL & MGL Fire Alarm and Fire Suppression Systems Retrofit; Completed: July 2020; CON Cost:
$3,258,500
• Div. 5 Re -roofing & Div. 7 Concrete Repair; Completed: March 2020; CON Cost: $3,258,500 • Westside Purple Line Extension; Completed: October 2019; CON Cost: $244,000,000 • Pavement Replacement at Division 7; Completed: November 2018; CON Cost: $1,500,000 • Westside Subway Extension; Completed: January 2017; CON Cost: $20,250,000 • I-405 & SR 134 Soundwall Packages 4&5; Completed: October 2014; CON Cost: $18,973,000 • CNG Emergency Operators; Completed: October 2014; CON Cost: $881,145 • Lighting Upgrade; Completed: June 2013; CON Cost: $1,662,000 • Bus Stop Improvement; Completed: June 2013; CON Cost: $627,000 • Division 3 Master Plan; Completed: July 2012; CON Cost: $4,973,000 • Trash and Vegetation Removal; Completed: March 2013; CON Cost: $4,800,120 City of El Monte
• Homekey Phase 1; In Progress; CON Cost: $1,890,000
• Project Homekey Termite Treatment; in Progress; CON Cost: $43,225 • Ramona Blvd Resurfacing; Completed: July 2023; CON Cost: $2,949,718 • Budget Inn; Completed: July 2023; CON Cost: $964,130
• M Motel Mold; Completed: October 2022; CON Cost: $39,200 • Regional Bicycle Commuter Access; Completed: May 2023; CON Cost: $1,031,578 • Budget Inn Reroof; Completed: December 2022; CON Cost: $289,720 • Mountain View Park Restroom; Completed: September 2020; CON Cost: $77,800 • Senior Center Roof Improvement; Completed: September 2020; CON Cost: $725,100 • Fletcher "Fetch" Dog Park; Completed: October 2020; CON Cost: $800,000 Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 430 19 08.22.2023

• Gibson Mariposa Park Block Wall Construction; Completed: November 2020; CON Cost: $72,000 • Downtown Parking Structure; Completed: December 2017; CON Cost: $1,197,425 City of Lynwood
• Street Improvement Project Wright Rd from Fernwood to Duncan Ave; In Progress; CON Cost:
$1,678,510
• Traffic Signal Improvements Imperial Highway and Ruth Avenue, In Progress; CON Cost: $623,363 • HSIP Cycle 9 Atlantic/Carlin; In Progress; CON Cost: $474,047 • HSIP Cycle 9 Imperial/Atlantic; In Progress; CON Cost: $429,029 • Priority 2 Phase 2A Street Improvements; In Progress; CON Cost: $1,149,000 • Stoneacre Ave Improvements; In Progress; CON Cost: $579,508 • HSIP Cycle 5 MLK Blvd; In Progress; CON Cost: $295,350 • AMI Base Station Installation; In Progress; CON Cost: $676,840 • Fernwood Ave Development; In Progress; CON Cost: $2,441,020 • Drywell Installation on Bullis; In Progress; CON Cost: $28,500 • Citywide Slurry Seal Phase 2; Completed: April 2023; CON Cost: $299,931 • San Carlos, San Juan, San Vincent etc. Improvement; Completed: March 2023; CON Cost: $650,000 • Citywide Slurry Seal Phase 1; Completed: December 2022; CON Cost: $197,136.46 • Sidewalk Improvement Wright Road; Completed: March 2023; CON Cost: $556,090 • Well 19 Rehabilitation; Completed: April 2023; CON Cost: $347,189 • Yvonne Burke -John D. Ham Playground/Park Renovation; Completed: July 2023; CON Cost: 496,009 Agnes Ave Street, Sewer and Water Improvements; Completed: May 2022; CON Cost: $2,540A32 • Agnes Avenue Roundabout Landscape; Completed; CON Cost: $25,000 • Well No. 9 Rehab; Completed: June 2021; CON Cost: $289,617 • Alberta St. Pavement Rehab; Completed: December 2021; CON Cost: $2,317,000 • Long Beach Blvd/I-105 Fwy Interchange Curb Ramp Improvements; Completed: June 2021; CON Cost: $277,000
• Lilita St and Eve Ave; Completed: May 2021; CON Cost: $913,525 • Olive St, Lynwood Rd, McMillan St Improvements; Completed: September 2021; CON Cost: $688,841 • Emergency Generator; Completed; CON Cost: $824,000
• ATP Cycle 2 Community Linkages; Completed: December 2020; CON Cost: $2,053,967 • Go Green Energy & Solar Project; Completed: November 2021; CON Cost: $7.3 million • Sanborn Ave. & Mulford Ave. Parking Lot Improvements; Completed: March 2021; CON Cost:
$326,434
• City Park T -Ball Phase 2; Completed: April 2020; CON Cost: 15,000 • Decorative Monument Signage; Completed; CON Cost: $149,000 • Palm Ave. Water Improvements; Completed: August 2020; CON Cost: $1,113,682 Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 431 20 08.22.2023

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• Virginia Ave. Improvements; Completed: August 2020; CON Cost: $929,412 • Duncan, Edgebrook, Elmwood, Fernwood, Harris & Lavinia Pavement Rehab; Completed: November 2020; CON Cost: $191,000
• Hulme Ave. Improvements; Completed: November 2020; CON Cost: $618,401 • Peach & Le Sage Improvements; Completed: August 2020; CON Cost: $1,712,255' • City Hall North & Tenant Improvement; Completed: May 2020; CON Cost: $795,000 • Bullis Rd. Improvements; Completed: November 2020; CON Cost: $437,000 • Capistrano Ave Improvement; Completed: August 2020; CON Cost: $781,743 • Fertile St. Improvements; Completed: April 2020; CON Cost: $181,266 • Duncan Ave. Improvements; Completed: October 2019; CON Cost: $829,000 • Louise Ave. Improvements; Completed: July 2019; CON Cost: $1,553,000 • Virginia Ave. Improvements; Completed: October 2019; CON Cost: $1,540,000 • Palm Ave. Improvements; Completed: October 2019; CON Cost: $300,000 eet Rehab
eet Rehab & Water Main Upgrade for Beechwood Ave; Completed; November 2018; CON Cost:
671,000
• Bateman Hall Roof Replacement Project; Completed: May 2018; CON Cost: $370,800 • Sidewalk Improvement Project; Completed: April 2018; CON Cost: $94,820 • Emergency Reservoir/Booster Valve Replacement; Completed: June 2018; CON Cost: $108,745 • City Park T -Ball; Completed: July 2018; CON Cost: $392,961 • Long Beach Blvd Ph. 2; Completed: August 2019; CON Cost: $3,128,879 • Long Beach Blvd Ph. 1; Completed: August 2019; CON Cost: $3,589,849 • Olanda Street Improvements; Completed: January 2019; CON Cost: $261,000 • Citywide Slurry Seal; Completed: December 2018; CON Cost: $511,000 • SCADA Upgrade; Completed: December 2018; CON Cost: $754,000 • Water Distribution Sample Stations; Completed September 2018; CON Cost: $121,000 • Thorson Ave. Water Line; Completed: August 2018; CON Cost: $115,220 • Water Well No. 5; Completed: December 2017; CON Cost: $45,000 • Water Well No. 8; Completed: March 2018; CON Cost: $11,221 • Water Well No. 11; Completed: September 2017; CON Cost: $54,620 • Water Well No. 19; Completed: June 2017; CON Cost: $54,620 • Bus Stops Improvements; Completed: April 2017; CON Cost: $370,917 • City Hall Annex; Completed: October 2017; CON Cost: $5,472,000 • HSIP Pedestrian Improvements; Completed: October 2017; CON Cost: $412,000 S
Main Upgrade for Bir
Completed: September 2018; CON Cost, $1,189,000
eet & Water Main Improvement Wisconsin Ave; Completed; October 2017; CON Cost; $644,496' Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 432 21 08.22.2023

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• Street Improvement Redwood Ave; Completed: November 2016; CON Cost: $410,458 City of La Canada Flintridqe
• Foothill Blvd. Traffic Signal Improvements; In Progress; CON Cost: $299,983 City of Industry
• Stimson Avenue Grade Crossing Improvement; In Progress; CON Cost: $691,650 City of Norwalk
• HSIP Cycle 6 Studebaker; In Progress; CON Cost: $885,613 • HSIP Cycle 7 Studebaker; In Progress; CON Cost: $1,579,769 • HSIP Cycle 7 Alondra; In Progress; CON Cost: $1,595,850 • HSIP Cycle 7 Firestone; In Progress; CON Cost: $1,310,500 City of La Mirada
• Road Rehabilitation along Imperial Hwy; In Progress; CON Cost: $945,000 • Neff Historical Site Restoration - Phase II; In Progress: CON Cost $272,750 • Neff Historical Site Restoration; Completed: June 2019; CON Cost: $245,454 • Traffic Signal -Artesia Blvd/Industry Circle; Completed: December 2017; CON Cost: $206,511 • Traffic Signal -Valley View Blvd & Adoree St; Completed: January 2017; CON Cost: $362,200 • Foster Park Street Improvements Phases 2-4; Completed: February 2016; CON Cost: $4,700,000, $650,121, $1,952,048
• HVAC City Hall; Completed: February 2014; CON Cost: $377,388 • AlondraNalley View Improvements; Completed: April 2012; CON Cost: $2,500,000 • La Mirada Boulevard Improvements; Completed: April 2010; CON Cost: $635,000 • Beach Boulevard Improvements; Completed: 2008; CON Cost: $635,000 City of Temple City
• Primrose Park; Completed: July 2022; CON Cost: $2,470,088 • Temple City Blvd; Completed: January 2018; CON Cost: $314,500 • El Monte Ave; Completed: January 2018; CON Cost: $1,078,400 • Rosemead Blvd; Completed: September 2014; CON Cost $18,000,000 • Traffic Signal -Temple City Blvd & Las Tunas; Completed: January 2012; CON Cost: $176,000 • Freer Street Overlay; Completed: December 2010; CON Cost: $599,000 • Traffic Signal — Ellis Lane; Completed: June 2010; CON Cost: $112,000 • Traffic Signal — Rosemead, Longden and Broadway; Completed: January 2011; CON Cost: $236,500 City of Alhambra
• 2020 Street Improvements; Completed: January 2021; CON Cost: $325,000 • Almansor Park Improvement Project; Completed April 2018; CON Cost: $1,755,944 • Almansor Park Open Space Improvements; Completed April 2018; CON Cost; $129,122 Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 433 22 08.22.2023

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• Emery Park Restroom Rehab; Completed April 2018; CON Cost: $38,857.50 • Lindaraxa Park Pillar Reconstruction; Completed March 2018; CON Cost: $33,600 • Atlantic Blvd at Main St ADA; Completed: January 2018; CON Cost: $53,450 • Almansor Security Light Replacement; Completed: December 2016; CON Cost: $67,960 • Almansor Jogging Trail Reconstruction; Completed: December 2016; CON Cost: $60,000 • Almansor Playground Rubberized Resurfacing; Completed: May 2017; CON Cost: $85,600 • Granada Park Parking Lot Resurfacing & Pool Locker Room Floor Resurfacing — Whitney Floor Complex Resurfacing; Completed: May 2015; CON Cost: $50,000 • Almansor Picnic Shelter Replacement; Completed: August 2015; CON Cost: $55,000 • Almansor Gym HVAC & Granada Gym Flooring & Equipment; May 2015; CON Cost: $250,000 • Alhambra Park ADA Pool Lift; Completed: November 2014; CON Cost: $4,598 • ADA Improvements; Completed: April 2014; CON Cost: $13,325 • Almansor Gym Flooring; Completed: April 2016; CON Cost: $30,100 City of South Gate
• Commercial Facade Sanchez Medical Center; Completed: January 2022; CON Cost: $46,000 • Commercial Facade South Gate Optometry; Completed: February 2022; CON Cost: $46,000 • Commercial Facade Abel's Glass and Screen; Completed: June 2022; CON Cost: $46,000 • Commercial Facade Mejia Income Tax & Beauty Salon; In Progress; CON Cost: $46,000 • Seaborg House Relocation; Completed: April 2020; CON Cost: $369,000 • Citywide Concrete Repairs Phase V & Walnut Street Parking Lot; Completed: October 2018; CON Cost: $687,000
City of Hermosa Beach
• CDBG ADA Improvements; Completed: July 2019; CON Cost: $161,100 San Gabriel River Water Committee
• Water Gate Improvement; Completed: January 2020; CON Cost: $1,217,700 City of Culver City
• La Ballona SRTS; Completed: July 2022; CON Cost: $2,811,100 City of Cudahy
• ATP Cycle 2; Completed: March 2023; CON Cost: $536,820 • Clara and Cudahy Park Restroom Rehab; Completed: September 2020; CON Cost: $288,556 • ATP Cycle 1; Completed: October 2017; CON Cost: $1,003,933 • HSIP Cycle 6; Completed: July 2019; CON Cost: $233,000 • Bedwell Hall Re -roofing Project; Completed: November 2014; CON Cost: $151,980 City of Montebello
• Annual Concrete Repair; Completed: June 2022; CON Cost: $277,000 • Arroyo Dr Improvements; Completed: August 2021; CON Cost: $984,215 Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 434 23 08.22.2023

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• Montebello Blvd. Bike Lane & Sidewalk Improvements; Completed: May 2022; CON Cost: $5,766,226 • Bus Shelter Improvements; Completed: February 2019; CON Cost: $1,749,549 • Pavement Repairs & Skin Patching; Completed: January 2018; CON Cost: $142,673 • 10th Street Improvements; Completed: November 2017; CON Cost: $125,905 • Traffic Signal Upgrades — Various; Completion: 2016 CON Cost: $860,000 • Washington Blvd Ph. I I; Completed: October 2016; CON Cost: $812,852 • Alley Improvement; Completed: September 2015; CON Cost: $187,553 • Vail Ave. Improvement; Completed: November 2015; CON Cost: $201,150 • Beverly Blvd. Improvements; Completed: September 2014; CON Cost: $429,381 • Traffic Signal -Montebello Way; Completed: October 2016; CON Cost: $726,640 • Safe Routes to School; Completed: August 2013; CON Cost: $572,703 • Federal Safe Routes to School; Completed: March 2012; CON Cost: $285,000 • Whittier Boulevard Revitalization Phase I I; Completed: March 2011; CON Cost: $749,000 • Neighborhood Citywide Sidewalk; Completed: November 2010; CON Cost: $1,600,000 • Safe Routes to School Greenwood and Washington; Completed: May 2010; CON Cost: $ 172,000 • Whittier Boulevard Revitalization Phase 1; Completed: 2009; CON Cost: $8,000,000 • Traffic Signal -Garfield Avenue/Via San Clemente; Completed: August 2009; CON Cost: $138,988 City of Rialto
• Building 300; In Progress; CON Cost: $1,305,825
• CDBG Curb, Gutter & Sidewalk Improvements; Completed: June 2023; CON Cost: $129,435 • Protected Left Turn Signal HSIP Cycle 8; Completed: June 2022; CON Cost: $710,906 City of Pico Rivera
• ADA City Hall; In Progress; CON Cost: $596,900
• Senior Center ADA & Safety Improvements - Parking Lot; Completed: July 2023; CON Cost:
$322,807
• Senior Center Flooring Renovation; Completed: October 2020; CON Cost: $92,500 • Durfee Avenue ADA Ramp Improvements; Completed February 2018; CON Cost: $86,750 • Commercial Facade; Completed: March 2018; CON Cost: $126,213 • Commercial Facade; Completed: May 2018; CON Cost: $48,180 • Citywide Roadway Improvements; Completed: May 2016; CON Cost: $269,213 • Commercial Facade; Completed: June 2014; CON Cost: $108,322 • La Cocina Facade Rehab; Completed: August 2012; CON Cost: $37,511 • Beverly Boulevard; Completed: November 2011; CON Cost: $2,400,000 City of Huntington Park
• Pacific Blvd Lighting & Beautification; Completed: February 2019; CON Cost: $871,707 Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 435 24 08.22.2023

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• Splash Pad; Completed: September 2017; CON Cost: $719,440 • Middleton SRTS; Completed: November 2017; CON Cost: $369,740 City of Commerce
• Commerce Way Pavement; In Progress; CON Cost: $784,540 • Traffic Interconnect System Upgrade; Completed: July 2022; CON Cost: $1,257,818 • Washington/Yates; Completed: July 2018; CON Cost: $719,220 City of South El Monte
• Santa Anita Traffic Signal Modifications; Completed: April 2023; CON Cost: $799,782 • 2020 Residential Street Rehab; Completed: July 2022; CON Cost: $614,000 • Peck and Rush Traffic Signal & Light Modification; Completed: May 2022; CON Cost: $609,000 • Senior Center Restroom Renovation; Completed: December 2020; CON Cost: $76,800 City of West Covina
• FY 2021-22 Residential Street Rehab; Completed: April 2023; CON Cost: $1,867,200 • Friendship Park Improvements; Completed: December 2022; CON Cost: $201,259 • Senior Center Restroom Renovation; Completed: July 2022; CON Cost: $230,000 City of Monterey Park
• ATP Cycle 4 Monterey Park School and Crosswalk Safety Enhancement Project; In Progress; CON Cost: $1,360,870
• HSIP Cycle 9 Garfield Avenue Traffic Signal Improvements Project; In Progress; CON Cost: $428,028 • Traffic Signal Improvements HSIP Cycle 7; In Progress; CON Cost: $1,133,550 • ADA Curb Ramps & Sidewalk Repairs; Completed: December 2018; CON Cost: $269,450 City of Baldwin Park
• Ramona Blvd Phase I and II ; Completed: 2011; CON Cost: $2,450,000 City of Maywood
• Sidewalk Improvements Phase I; Completed: September 2006; CON Cost: $177,000 • Sidewalk Improvements Phase I I; Completed: 2007; CON Cost: $365,000 • Slauson Avenue; Completed: September 2008; CON Cost: $827,000 City of La Puente
• Local Street Resurfacing Project, Temple, Orange & Sunset; Completed: 2002; CON Cost: $284,000 • Local Street Resurfacing Project, Sunset, Nelson and Unruh; Completed: November 2003; CON Cost:
$333,000
• Community Center ADA Improvements; Completed: September 2004; CON Cost: $208,000 • Hacienda Reconstruction; Completed: September 2004; CON Cost: $320,000 • City Hall Elevator; Completed: September 2005; CON Cost: $223,000 • Safe Routes to School Sidewalk Improvements; Completed: October 2005; CON Cost: $247,000 • Local Street Resurfacing Project, Puente & Nelson; Completed: 2007; CON Cost: $305,000 Exhibit Z ity of Bell Gardens RFP — On -Call Professional Services 436 25 08.22.2023

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• Senior Center; Completed: November 2008; CON Cost: $91,587.00 • Local Street Resurfacing Project, Hacienda & Elliot; Completed: August 2008; CON Cost: $224,000 • Sidewalk Improvements; Completed: September 2008; CON Cost: $334,000 • Local Street Resurfacing Project, Hacienda & Elliot; Completed: April 2009; CON Cost: $300,000 • Main Street; Completed: 2009; CON Cost: $400,000
• Hacienda Blvd. Reconstruction; Completed: 2009; CON Cost: $741,477.16 • Street Overlay; Completed: 2009; CON Cost: $224,620
• Slurry Seal; Completed: March 2009; CON Cost: $274,087.70 • Handicapped Ramps and Sidewalks Phase II; Completed: July 2009; CON Cost: $341,043.00 • Valley Boulevard Improvement Project; Completed: 2010; CON Cost: $317,832 • La Puente Park Sidewalk; Complete: 2009; CON Cost: $123,066.10 Women's and Children Crisis Shelter
• Outreach Center Improvements; Completed: October 2008; CON Cost: $66,000 Community Outreach Experience
Our team has produced materials that have effectively reached diverse communities and have helped create awareness, educate, mobilize and change social behavior. In every case the creative collateral was developed with the input of community stakeholders (task forces, advisory committees, etc.) as well as target audiences themselves. The AVANT-GARDE team has always recognized and valued the voice of the community in communication efforts in education and outreach campaigns.

The following is a sample of services provided to some of our municipal clients:

Bell Gardens — Provided construction management support services for the Ford park project, project management services, fund administration, grant writing, program development, and community outreach services. Community outreach was conducted in English and Spanish for the development of the City's Complete Streets Plan adopted in February 2020 and the recent Circulation and Transportation Element Update in 2021-2022. AVANT-GARDE is currently creating monthly outreach posts and organizing biannual community cleanup events for the "Keep Your Parks Clean and Beautiful" campaign.
and safe practices of walking and bicycling to school.

BELL

GARDENS

COMPLETE

STREETS
AVANT-GARDE administered the Safe
Routes to School Education Outreach
Program which included development of a
website, point of contact materials, a
bilingual magazine and outreach activities to
implement the Bell Gardens Safe and
Healthy Kids Program. The Program
consisted of a comprehensive mix of
Education, Encouragement, Enforcement,
and Evaluation designed to educate
students and adults on the health benefits
Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 437 26 08.22.2023

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Town Hall Meeting
South Gate — In concert with the construction of a new elementary school, the City of South Gate needed to widen streets to accommodate the anticipated increased traffic. The neighborhood streets were narrow and therefore the planned widening had a significant impact on residences landscaped yards, irrigation systems, driveways and walkways. Outreach services included the design and development of project brochures and meeting notices; facilitation of numerous community meetings; production of presentation materials and powerpoint. Materials were developed to communicate the Project's purpose and need, benefits, project description and schedule. All materials and presentations were in English and Spanish.

Montebello — Developed Community
Development marketing materials, a city-wide
newsletter, grant writing, and quarterly
recycling newsletter. In an effort to improve the
downtown business district, the City of
Montebello undertook a project to fully
revitalize Whittier Boulevard in the heart of
downtown Montebello. The total project cost
was in excess of $10 million. Due to the
number of businesses and residents impacted,
a comprehensive community outreach and
awareness campaign was
implemented. Components
of the campaign included ongoing resident and business notification, convenient community input meetings, monthly project newsletters, construction impact support to businesses, and development of a community festival held at project completion, which became an annual event for many years. Implemented the outreach component of the Safe Routes to School grant award for La Merced Elementary, La Merced Intermediate, and Wilcox Elementary schools including creating, producing, and delivering a driver awareness banner to each school.

SCHOOL ZONE
ZONE. NO DOUBLE Puma NO MONO,
ouRTEfltIS, Industry — (Nogales
Grade Separation
Project) Assisted in
securing $24 million in
project funds, provided project management which included liaison with state agencies, project team members including environmentalists, civil engineering, and neighboring agencies; and continued community outreach and marketing of the project.

PPEPARED E
P PI 5 PI N Fa
Pasadena —
Provided
administrative support services to the City
Manager's and City Clerk's office and developed
marketing materials for various departments
including Public Health and the Bioterrorism and
Emergency Preparedness.

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 438 27 08.22.2023

AVAN 1
1 �: n
Temple City - Managed the Energy Efficiency Block Grant that resulted in implementation of a Citywide Energy Efficiency Fair. AVANT-GARDE assisted in the planning, coordination, and implementation of the Fair.

Los Angeles County: for the Cities of Carson &
Long Beach — Outreach team held community
meetings to ensure participation and to solicit input in the hopes of reaching consensus regarding the ,
Compton Creek and Dominguez Flood Risk Mitigation Alternatives Study.

Enemy
Efficiency
,,onnsery itio iFair
Los Angeles County Health Department — administered the Los Angeles County Tobacco Control & Prevention Program.

Provided health related training and presentations, identified target populations, conducted outreach, developed and
conducted presentations and meetings to target populations to promote smoking cessation services. Also assisted in the development of the Program tool kit, media kit, educational content and all other program related documentation.

Maintained all administrative reports and invoices and ensured all contract requirements were met. As well as Monitored program expenditures and overseeing all budget revisions.

Industry - (SR57/SR60 Confluence Project)
The Confluence Project is a phased program of
improvements to improve traffic flow on Grand
Avenue and within the SR -57 and SR -60
Interchange. The project consists of widening
Grand Avenue, adding on and off -ramps, and
the addition of bypass lanes to significantly reduce the weaving and resulting congestion and accidents. Key stakeholders include Los Angeles County Metro; Los Angeles County Districts 1 and 4 Supervisors; Los Angeles County Parks and Recreation Department; Caltrans; 121 million commercial and personal commuters that pass through the confluence annually; area residents and businesses in Diamond Bar, Industry, Walnut, Rowland Heights, Pomona, and Chino Hills; the Los Angeles and Long Beach Ports; and elected officials representing California and the four adjacent counties of Los Angeles, Orange, San Bernardino, and Riverside. Outreach services include
design of project logo and branding, development of
point of contact materials including project brochures, folders, handouts, design and development of the
Freetheway.org website, and community outreach efforts
inclusive of presentations and public hearings to garner support for the project. The AVANT-GARDE outreach
team coordinated a Caltrans sponsored public meeting
held in Diamond Bar and coordinated with Caltrans on
the Environmental Impact Report (EIR).

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 439 28 08.22.2023

A
`4- TKN1
PI Z 0
R -:T LINI)[R.TANI)IN(1 ANI) APF'IWACI I
Funding administration is a key element in financial management and ensuring your agency follows through on procurements. When agencies are appropriated funding, it is their responsibility to work with the administering agencies to submit the required documents as well as reimbursement requests. It is important that agencies understand and follow the regulations established by the administering agency to ensure compliance as well as eligibility for future funding. Funding administration involves various steps such as the tracking of all eligible and non -eligible expenditures through the life of the project, providing advisement on programmatic changes and updates, and building the relationships with each agency granting or administering the funding.

AVANT-GARDE has developed an excellent reputation for individual expertise, high quality professional services, timely delivery of presentation -quality work products and a wide range of professional services that are applied in accomplishing the objectives of the assignments undertaken by the firm. Each member of AVANT-GARDE's staff has provided professional consultant services on similar projects and is thoroughly familiar with the processes required pursuant to Caltrans Local Assistance Procedures. AVANT-GARDE has successfully completed audits with Caltrans, Metro, and the Federal Highway Administration. Our files are organized in a manner that is conducive to the auditor's review and we have cleared all audits conducted on federally funded projects that we administered.

Our firm is familiar working with all city departments impacted by grant -funded projects including coordinating with Administration, Engineering and Finance to ensure everyone is aware of their role and how the project affects all aspects of City government. AVANT-GARDE has the expertise to be presented with a new project, immediately assess its agreements, coordination efforts with affiliated agencies, and schedules to provide detailed analysis or strategy to move the project forward expeditiously.

AVANT-GARDE fully understands the scope of work as outlined in the RFP and is capable and available to perform funding administration services including but not limited to:
rant inistration
Administration of State and Federal project requirements, including:

1. Existing records review: Review of existing City documents to ensure programming has been completed through Metro's database and that federally -funded projects are approved in the TIP.

2. Assist City in preparing CEQA clearance and ROW Certifications. Prepare Preliminary Environmental Study and obtain NEPA clearance.

3. Conduct Pre -Bid Meeting with prospective bidders to discuss DBE requirements and Good Faith Efforts documentation and requirements.

4. DBE Utilization tracking and reporting.

5. Federal Aid Project Authorization/Submittal for Federal Authorization: Prepare and complete all appropriate documents pursuant to the Local Assistance Procedures to request authorization for design and/or construction depending on the project's allocation of funding for the Federal Aid Project Authorization. AVANT-GARDE is responsible for coordinating with the engineering team to ensure all information is included in the requests and all required signatures are gathered.

6. Submittal for Project Award: Upon award of the construction contract, our firm prepares and submits an award package to Caltrans as required per the Local Assistance Procedures Manual.

7. Project Liaison: AVANT-GARDE staff serve as the project liaison with the engineering staff, Caltrans, and Metro. AVANT-GARDE staff provides follow through on the project to ensure that the appropriate authorizations are received at each required stage of the project. Upon receipt of the E-76 from Caltrans, AVANT-GARDE coordinates with City staff to proceed with the phase of the project that has been authorized. AVANT-GARDE will then continue coordination with Caltrans and Metro to ensure project delivery, project programming, and preparation of funding requests. AVANT-GARDE can also attend scheduled project development team (PDT) meetings if necessary.

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 440 29 08.22.2023

A

8. Agreements: AVANT-GARDE is available to assist in the preparation and submittal of agreements and miscellaneous project related documents, including coordinating with the City Attorney.

9. Reimbursement Submittals: AVANT-GARDE is responsible for coordinating with the City or engineering team to obtain all invoices for eligible expenses throughout the course of the project.

AVANT-GARDE is adept at tracking project expenses and reconciling expenditures with Finance. A minimum of two reimbursements requests are generally submitted.

10. BAR and QAP Submittals: AVANT-GARDE will complete a revalidation form and coordinate with the designated Caltrans engineer to submit the City's QAP when needed. Updated exhibits will be prepared and included as well. AVANT-GARDE will prepare the required LAPM form for the BAR process; coordinate with the City for extension justification, timeline, and project statuses; coordinate with City staff for review and signature; and coordinate with Caltrans for submittal.

11. Reporting: AVANT-GARDE will prepare and submit quarterly or progress reports as needed. AVANT- GARDE is available to coordinate with the City in early -March to prepare the list of proposed projects to be funded by SB1 funds through the Local Streets and Roads Program (LSRP) for the upcoming fiscal year. AVANT-GARDE can also help coordinate getting Council's approval of the proposed project list with a resolution and ensure this list and resolution are uploaded onto the City's CalSmart portal before the July 1st deadline. AVANT-GARDE will coordinate with the City in early -November to gather the required data to submit the previous fiscal year expenditures in CalSmart for those projects included in the LSRP before the December 1St deadline.

12. Project Close Out and Records Management: AVANT-GARDE maintains all records that relate to Federal Aid Authorizations. Upon completion of the project, files are provided to the City. Coordinate with engineering and construction teams to closeout the project, obtain remaining invoices for eligible expenditures, and prepare and submit a Final Report of Expenditures and Closeout Caltrans documents.

13. Miscellaneous Administrative Support: AVANT-GARDE can provide administrative responsibilities such as preparation of agenda reports for meetings as needed; support for community relations and preparation of informational materials; assistance with the preparation and monitoring of the operating budget; analyze the City's needs and prepare, recommend and administer long -and -short range programs consistent with the economic capabilities of the City; and assist with project funding oversight, inter -departmental coordination, and project close-out. As a compliment to these services, AVANT-GARDE's experience in municipal program management and community outreach ensures deliverables are relevant to the needs of the community and organization as a whole.

Bid Administration:

1. Assist the City with compliance oversight and coordination of all phases of the procurement process to ensure Caltrans' Local Assistance Procedures Manual guidelines are adhered to.

2. Review of specifications to ensure all federal documents were incorporated.

3. Coordination of procurement schedule.

4. Advertise the Request for Proposals.

5. Convene a Selection Committee to evaluate consultant submittals.

6. Coordinate interviews with top ranked consultants.

7. Conduct pre -bid meeting, scoping meeting and contract negotiation meeting.

8. Coordinate with City staff to incorporate Caltrans standard contract language and provisions into City's Professional Services Agreement and submit all required procurement documentation to DLAE to close out the procurement process for the project.

Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 441 30 08.22.2023

AVAN 1
_ 111 con„:„„„„,,
The following flow chart illustrates AVANT-GARDE's knowledge of the various procedures required to process and administer Federal and State funded local transportation projects. It demonstrates our experience with Caltrans' Local Assistance Procedures Manual and Local Assistance Program Guidelines for all phases of the projects we are currently administering. 100% Design
Plans
wuuuuuuuuumw
Received Clearance
and Certifications
Upon approval
of E-76
% De
Plans Received CE
on comnietior
of projcoet
Grant Seeking and Writing
AVANT-GARDE's approach to successful grant writing services stems around communication and understanding. It is important that our team understands the needs and objectives of the City of Bell Gardens to best seek and identify potential funding for viable projects and programs. AVANT-GARDE specializes in government funding and grant sources with requirements ranging from basic applications and documentation to competitive project submittals. Due to our multi -disciplinary team and multi -disciplinary approach, multiple projects and tasks can and will be managed simultaneously to provide an ongoing and consistent level of service. AVANT-GARDE is capable and available to perform the following grant seeking and writing services work plan, including but not limited to:

Grant writing activities include:

1. Coordinate a meeting with department leadership and staff to review and identify the City's priority projects and programs in need of grant funding. Discuss eligible grant funding or other County, State, Federal or private funds. As part of this Scope of Work, AVANT-GARDE will not charge for these meetings as we view these interactions critical to grant pairing success.

2. Research and determine potential grants and related funding sources that projects and programs may be both eligible and competitive for, and assist the City in developing an overall strategic plan for funding opportunities. Researching grants is considered a basic foundation to our grant services and will not be charged to the City.

3. At the request of the City, prepare and submit grant application(s) and any related supplemental materials such as: budget, maps, photos, conceptual plans, demographic data, support letters, etc. A copy of each grant application package submitted for funding will be provided to the City. Upon request, AVANT-GARDE will supply the City with a detailed scope of work and budget for each grant application.

Each proposal is subject to negotiation and refinement based on available resources offered by the City.

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 442 31 08.22.2023

A

4. Monitor and assist with advocacy of grant requests as necessary to obtain approval from granting agencies/organizations. AVANT-GARDE maintains communication with funding agencies, participates in agency sponsored workshops, information gathering and follow up prior to and during the open application period, and specific attention is given during the award process where additional information may be needed to secure modified funding considerations. No additional charge to the City for these activities.

5. Track and notify the City when future grant opportunities become available that match City identified priorities. Provide the City with a summary of potential grant opportunities. Summaries will include agency names, application due dates, eligibility requirements, brief program summary, and level of funding available as well as other pertinent information. AVANT-GARDE will offer this service at no charge. It is the firm's practice to utilize our unique understanding of the City to seek funding opportunities and provide brief summaries for staffs consideration.

AVANT-GARDE staff can assist in identifying federal, state and local fund allocation balances, assist in determining eligible projects, and provide advisement of program requirements or creative uses to supplement or subsidize one program with alternative funding for a period of time to utilize other designated funds for specific projects. We can also perform budget analysis and review; analyze direct cost analysis in a variety of programs and/or projects; prepare a variety of narrative and statistical reports and recommendations; provide technical direction and expertise related to budget controls, cost allocations, and financial analysis; evaluate, monitor and tracks departmental grant expenditures and reimbursements; prepare recommendations in relation to proposals for new programs, grants and/or services; amongst many other services.

La or Co lance
AVANT-GARDE's approach has been developed and is implemented from an agency's perspective with a primary focus on legal compliance, user-friendly tools, practical applications, and impartial operations. Our team works with all key players in implementing a successful program, including city staff, construction managers, agency contract compliance officers, payroll staff and construction superintendents. In addition, we take a very pro -active approach in compliance monitoring and take extra steps in our attention to detail to ensure efficiency and to prevent potential setbacks. Our operations as an extension of the agency staff also ensure open communication and availability as needed.

General Contract and Labor Compliance Activities:

1. Respond to requests for information from City staff;

2. Act as City liaison to selected prime contractor and City department Project Managers;

3. Provide City with wage compliance procedure guidelines for inclusion in pre -bid information and/or bid requests;

4. Review bid documentation and provide City with verification of a contractor's eligibility for contract award by reviewing General Services Administration's "List of Parties excluded from Federal Procurement or Non -Procurement Programs, System for Award Management, or State Department of Industrial Relations" as applicable;

5. Verify Federal Wage Determination is current within 10 days of bid opening date;

6. Ensure all required federal provisions and contractual clauses are included in agreements;

7. Review Agreement and labor compliance requirements with the project team;

8. Determine the specific labor standards parameters applicable for the construction project;

9. Notify appropriate agencies of project awards and submit a Notice of Contract Award Letter to the Department of Labor;

10. Set up and maintain all compliance files and documents relating to prevailing wage activities; Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 443 32 08.22.2023

(t A
L

11. Set up and maintain Labor Standards Enforcement Files for Prime and all subcontractors;

12. Schedule and attend pre -construction meetings to discuss prevailing wage requirements with a City representative, contractor, and subcontractors in detail. Provide contractor and subcontractors a comprehensive packet detailing wage compliance procedures and wage compliance forms. Prepare and issue meeting minutes to all attendees and place a copy in the Project Labor Standards Enforcement File;

13. Verify all apprentices have been properly registered (or certified) in an apprenticeship program registered with the Bureau of Apprenticeship and Training of with a State Apprenticeship Program recognized by the Bureau;

14. Verify with the US Department of Labor, Employment, and Training Administration that all trainees hold a formal certification showing registration in an approved program;

15. Verify that the Public Works Contract Award Information (DAS-140) and Request for Dispatch of an Apprentice (DAS-142) forms are submitted to local apprenticeship councils by all contractors, as appropriate;

16. Review Contractor's compliance with all State and Federal required postings such as the prevailing wage rates and EEO policies as well as the Contractor's Affirmative Action Plan;

17. Respond to technical questions regarding prevailing wage requirements;

18. Provide information and data on trades and trade classifications performing on projects; and

19. Provide City with a Prevailing Wage Compliance Release Form for each participating contactor/subcontractors as evidence they have met their prevailing wage compliance obligation.

Labor Compliance Audit Activities:

AVANT GARDE will receive, monitor and review all reports pertaining to labor compliance required to be submitted by prime contractors and their subcontractors in accordance with the provisions of the applicable laws and regulations.

1. Establish and maintain contractor and subcontractor labor files for each project;

2. Monitor project compliance with the payment of prevailing wage rates;

3. Dissemination and posting of wage determinations applicable to project;

4. Ensure that complete certified payroll records are submitted by prime contractors and their subcontractors;

5. Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable Davis -Bacon Wage Decision;

6. Reconcile Weekly Certified Payroll Reports (CPR) & Supporting Documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance;

7. Verify overtime hours and wages are properly calculated;

8. Verify Statement of Compliance is signed by the owner, officer, or designated employee of the contractor;

9. Verify and document job -site posting of wage rate information and labor compliance posters;

10. Receive and review labor compliance documentation from observers or inspectors and compare with contractor -submitted documents;

11. Verify that payroll data is submitted to the Department of Industrial Relations (DIR) online Compliance Monitoring Unit (CMU) under the correct DIR project number;

12. Monitor workforce utilization reports to verify trade and apprenticeship participation; Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 444 33 08.22.2023

(t A
L

13. Identify violations and investigate complaints of underpayment to workers;

14. Follow up with contractor by telephone, email, and/or certified mail regarding required document submittals and payroll discrepancies and deficiencies. Provide detailed description of alleged deficiencies; outline corrective action to be taken; and enforce regulatory deadlines for compliance;

15. Notify the City regarding delinquent, uncertified, inaccurate and improperly completed payroll records and recommend appropriate corrective action for lack of strict compliance.

Wage Underpayment and Restitution Activities:

1. Identify wage underpayment through audits of payroll documents, during onsite employee interviews or by complaints filed by workers on the project;

2. Calculate and recommend to City the amount of wages that City will withhold from the contractor's payments/retention;

3. Prepare documentation that list the week endings worked, the name of the worker, trade classification, number of hours worked, rate paid, correct prevailing wage rate and the amount due each worker.

Prepare, submit and file reports and all required forms to appropriate parties;

4. Obtain restitution payroll(s) plus proof of worker payment(s), as needed;

5. Prepare documentation for disbursement of back wages, training funds and/or penalties due;

6. Receive, pursue, and document labor complaints; prepare violation reports to oversight agencies as required; recommend special action to be taken if contractor continuously fails to comply with requests and requirements;

7. Gather, prepare and coordinate all necessary documents for hearings and represent the City at such hearings in accordance with the Federal and State Labor Code and the California Code of regulations;

8. Notify City's representative upon receipt of Disbursement Authorization of any outstanding certified payroll(s) not yet received or of unresolved violations. Notify the City if all payroll reports have been submitted are up to date and no unresolved violations are pending to assist the City in determining disbursement to contractor;

9. Document and file final resolutions; and

10. Perform other projects or services as required.

Close — Out Activities:

1. Conduct labor compliance file review prior to release of retention funds. Address and resolve any underpayment or deficiency issues;

2. Coordinate project file reviews by authorized city, county, state, and federal agencies;

3. File Notice of Completion;

4. Work with City Records Management staff to ensure compliance with record retention periods required by applicable law;

5. Maintain electronic records of all Labor Standards Enforcement File(s), accounts, established under this Agreement for a period of five (5) years after closing of each project;

6. Provide detailed report on compliance documents submitted by each participating contractor and subcontractor; and

7. Provide City with a Prevailing Wage Compliance Release Form for each contractor and subcontractor as evidence they have met their prevailing wage compliance obligation.

8. Provide City all original files within 30 days of completion/close-out of project.

Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 445 34 08.22.2023

A
unity utreach
Community outreach equals empowerment. More than disseminating information, AVANT-GARDE elicits community dialogue. Through advocacy and inclusion, a community is balanced and strengthened. These long-lasting benefits are the result of the techniques employed by our staff in communities throughout Southern California where we specialize in serving multi-lingual diverse communities. Our team develops effective messages and coordinates events that draw attention to the agency's continued commitment to the community. AVANT-GARDE provides input and participation which ultimately inspires new growth and increased regional significance. We build communication tools that maximize community input and participation.

Outreach activities include:
• Refine and Finalize Project Scope
o Every successful project begins with a clear understanding of the project parameters and the expectation of the client. Activities during this step may include a scoping meeting with staff and revised scope of services. Deliverables may include refined and detailed scope of services, and task defined schedule of activities.
• Develop Message / Theme
o The key to developing a strong and effective message is a well thought out strategy. Activities during this step may include determining the overall objective; identifying target audience; establishing the promise and identifying all support; establishing positioning, tone and net impression; executional guidelines; ongoing public relations; public involvement. • Identify and Prioritize the Audience
o A successful campaign must accurately identify target audiences and develop effective strategies for each of those audiences. Activities during this step may include: identify and categorize pertinent concerns; identify and prioritize audience; develop strategic plan. • Select Communication Channels
o After a message and audience is determined, AVANT-GARDE will research, analyze and recommend a communications plan incorporating a blend of traditional, innovative and grassroots communication channels and activities. All outreach, including print, radio, television, interactive and in -person will follow our creative process of communication, conceptual studies, design, testing and review, and development. Deliverables during this phase may include a detailed communication strategy for mass media, public presentations or forums, reaching elected officials, people on the street, sponsored and organized meetings, community events. Recommended tools may include dynamic website, point -of -contact materials, traveling displays, environmental signage, and social media.
• Conduct Community Outreach Activities
o Activities may include public education meetings; community leaders and key decision makers meetings; community organization meetings and presentations; direct mail education and awareness campaigns; postcards; monthly press releases and media alerts; attendance at community events; public meeting presentations; social media efforts.
• Identify Concern and Reply
o It is important to confirm support with all project allies as well as keep constant communication with the identified audiences to ensure that our messaging is clear, consistent, reliable and trusted.

Activities may include developing a comprehensive database based on identified stakeholders; identify issues and determine how they will be addressed; develop a procedure for addressing new issues; develop response strategies. Deliverables may include secure stakeholder and community leader support; address and document concerns; media relations and coordination. • Assess Effectiveness and Modify Plan
Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 446 35 08.22.2023

A
o When the project permits, our team will utilize a full spectrum of primary and secondary research resources including focus groups, in-depth individual interviews, laddering interviews; attitude, awareness and usage studies, marketing analysis, advertising tracking, segmentation studies, customer satisfaction studies. Activities during this phase may include formal and informal focus groups; point of contact and online surveys; monitor website statistics; monitor and assess public participation; media communication analysis.
/11tC and ud et Control
AVANT-GARDE requires that adequate quality assurance/quality control (QA/QC) be implemented on each project. The Project Manager provides the leadership and guidance to obtain the end results for all services provided by the company. A project management plan is prepared that defines specific project deliverables, implementation criteria, staff and resource loading, work task schedule with project milestones, and project responsibilities. Regular contact by the Project Manager with each on -going activity provides support and guidance, maintains focus and momentum, and monitors the quality of work. Regularly scheduled project meetings for reviewing general work status, reviewing technical elements of the project, coordinating and interfacing of activities, reviewing costs, and discussing upcoming activities and responsibilities are all standard procedures of our quality assurance process for each project. The following elements have been adopted by our firm and are implemented in every project.

Written Materials — AVANT-GARDE is committed to the proficiency of your written materials. With over 60 years of combined experience, extensive education and practical application, AVANT-GARDE can provide written reports, agenda reports, status reports, and recommendations of any kind.

Coordination — AVANT-GARDE is committed to clear communication, inclusive of internal and external office coordination, coordination with assisting or collaborative consultants, and client coordination. The Project Manager will be the sole source of project contact with the client. The Project Manager shall keep the client informed of the project progress on a regular basis.

Customer Service — AVANT-GARDE is committed to excellence and stands behind our reputation to provide only the highest level of products and services in an effort to enhance the quality of life for the communities we serve. Whether working on a specific project or a long-term campaign, our clients will always receive our blend of expertise to ensure every one of their goals are met.

To illustrate AVANT-GARDE's QA/QC measures and controls, the spreadsheet in Attachment B was developed as a tool to track all phases of the projects we are currently administering.

I IAN 5. I l N( .l
These references correspond with the related projects identified in Section 3 which demonstrate our expertise in grant administration, grant writing, project management, community outreach, and labor compliance.

City of EI Monte 111333 Valley Blvd, EI Monte, CA 91731 I (626) 580-2055 Project Contact: Leonardo Torres, City Engineer — Itorres elmonteca.gov City of Lynwood 111330 Bullis Rd, Lynwood, CA, 90262 I (310) 603-0220 ext. 837 Project Contact: Julian Lee, Public Works Director — jlee .lynwoodca.us City of Industry 115625 Mayor Dave Way, City of Industry, CA, 91744 I (626) 333-2211 Project Contact: Joshua Nelson, City Manager - .nelson cni cityofindustry.orc City of Huntington Beach 12000 Main St, Huntington Beach, CA 92648 I (714) 374-5345 Project Contact: Chau Vu, Deputy Director of Public Works — chau.vu(c�4surfcity-hb.orq City of Ventura 1501 Poli St, Ventura, CA 93001 I (805) 654-7870 Project Contact: Jeff Hereford, Principal Transportation Engineer —jhereford cityofventura. ca.cov Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 447 36 08.22.2023

A

AI IA IMLNI A
Agency Grant Program
City of BeII Gardens
Metro Call for Projects - 2015
Active Transportation Program
RAC Grant
Safe Routes to Schools
Safe Routes To Schools
Economic Development Initiative
Safe Routes To Schools
Safe Routes To Schools
Federal Dept. of Transportation
CIWMB
FTA
Highway Safety Improvement
Metro Call for Projects 2013
Highway Safety Improvement
Highway Safety Improvement
Caltrans Sustainable Transportation
Planning Grant
Metro Federal Section 5310
MSRC Local Govt. Match Program
Active Transportation Program
Urban Greening
Clean CA Local Grant Program
Active Transportation Program
Safe Streets and Roads for All
Highway Safety Improvement
Program
City of Commerce
Active Transportation Program
Highway Safety Improvement
Program
City of Cudahy
Metro Call for Projects Cycle 2015
Highway Safety Improvement
RMC Prop. 1
Project
Intersection Improvements
(Florence Ave at Ira Ave &
Jaboneria Rd)
City Wide Safety Enhancements
Various Streets
Bell Gardens HS, Suva ES & IS
City Wide Outreach
Community Center Restrooms
Bell Gardens HS, Garfield ES
Multiple Schools Construction
Eastern Ave Resurfacing
Eastern Ave Resurfacing
Ford Park Transit
Emergency Vehicle Preemption
Eastern & Florence Avenue
Eastern Ave. and Lubec St.

Garfield Ave. and Loveland St.

Citywide Complete Streets Plan
Senior Bus Vehicle Replacement
Heavy -Duty Zero Emission Vehicles
Complete Streets Improvements
Phase 1
Trees for BG Planting Project
BG Keep Parks Clean Beautification
Complete Streets Improvements
Phase 2
Bell Gardens Complete Streets Plan
& SSAR Plan Update
Intersection Improvements at
Florence/Garfield & Eastern/Gage
Slauson Ave Corridor & Citywide
Pedestrian, Bike, Transit Imp.

Commerce Systemic Safety
Improvements at Signalized
Intersections
Complete Streets Improvements
Cudahy Safety Enhancement
Water Conservation & Parks Plan
Grant Amount
$992,072
$802,000
$76,860
$319,530
$170,000
$198,000
$361,680
$337,280
$800,000
$16,250
$396,000
$164,623
$2,200,182
$272,315
$272,315
$162,375
$64,000
$50,000
$6,499,000
$346,408
$510,067
$2,964,045
$200,529
$435,150
$2,108,900
$903,420
$2,134,449
$363,180
$293,000
Exhibit C ity of BeII Gardens RFP — On -Call Professional Services 448

08.22.2023

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Active Transportation Program
City of EI Monte
SB2 Planning Grant
CalRecycle RAC
Infill Infrastructure
Homekey
Highway Safety Improvement
Program
Highway Safety Improvement
Program
Highway Safety Improvement
Program
ATP — MPO
CDBG-CV Homekey Setaside
Metro Federal Section 5310
Clean CA Local Grant Program
Active Transportation Program
Highway Safety Improvement
Program
Highway Safety Improvement
Program
Metro LTSS ZEV Call for Projects
City of Hawaiian Gardens
Safe Routes to Schools
City of Huntington Beach
Clean CA Local Grant Program
Microtransit Zero -Emission Shared
Mobility Service
City of Industry
Highway Bridge Program
TIGER Discretionary Grant
Metro Call for Projects
Metro Call for Projects
Metro Call for Projects
Caltrans Highway Bridge Program
City of La Mirada
Highway Safety Improvement
RMC Prop 68 Small Grant Program
City of La Puente
Clean Water State Fund
Atlantic Ave. Bicycle & Pedestrian
Enhancement
Garvey High Density
Rubberized Pavement
Area Y Park — EI Monte Metro
Development
Emergency Shelter
Peck Rd & Santa Anita Ave Traffic
Signal Improvements
Garvey Ave & Durfee Ave Traffic
Signal Improvements
Garvey Ave Pedestrian
Improvements with RRFB
Traffic Calming at
Parkway/Denholm
Homekey Projects
EI Monte Senior Transportation
Service Program
Merced Avenue Linear Park
Traffic Calming at
Parkway/Denholm
Tyler Ave & Valley Blvd Traffic
Signal Improvements
Santa Anita Ave Bike Lane
Improvements
EI Monte Electric Bus & Equipment
Project — Phase 1
Ferguson ES, Hawaiian ES, Fedde
HS
Oak View Neighborhood Cleanup &
Beautification
Circuit Ride Share Program
Nelson Ave Bridge Rehabilitation
SR -57/60 Confluence
SR-60/Lemon Ave. Interchange
SR -57-60 Confluence
Nogales Grade Separation
Azusa Ave. Bridge over Valley Blvd.

Traffic Signal at Valley View/Adoree
La Mirada Creek Park Revitalization
Sewer Improvements, Phase IV
$1,784,000
$310,000
$85,000
$3,823,728
$17,713,213
$1,756,000
$958,300
$250,000
$401,000
$6,639,740
$300,000
$4,633,284
$4,334,000
$326,160
$249,300
$1,436,879
$611,000
$5,000,000
$279,186
$2,149,199
$10,000,000
$2,294,000
$8,750,000
$28,848,000
$5,226,422
$362,200
$300,000
$3,000,000
Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 449

08.22.2023

A
Safe Routes to School
Hazard Elimination & Safety Grant
Transportation Enhancement
AB 2928
CIWMB
RMC Prop 68
City of Lynwood
Highway Safety Improvement
Safe Streets and Roads for All
City of Maywood
Safe Routes To Schools
Safe Routes To Schools
Green Trees for Golden State
Land and Water Conservation
Federal Appropriation
Great Clean Air Tree Planting
Green Trees for Golden State
State Coastal Conservancy
Rivers & Mountains Conservancy
Urban Forestry
Safetea-Lu Earmark
City of Monrovia
Safe Routes to School
City of Montebello
Highway Safety Improvement
Surface Transportation Program
Safe Routes to School
Safe Routes to School
TEA
Highway Safety Improvement
Safe Routes to School
CIWMB
Safe Routes to School
2017 ATP Augmentation
City of Monterey Park
Metro Call for Projects Cycle 2015
City of Perris
Active Transportation Program
Habitat Conservation Fund
Prop 84
Various Schools
Hacienda, Elliot, And Amar
Temple Ave Reconstruction
Overlay Reconstruction Project
Temple and Willow Resurfacing
La Puente City Park Revitalization
$320,148
$306,900
$302,000
$301,000
$9,010
$1,276,450
Firebaugh HS, Will Rogers School $347,173
Lynwood Vision Zero Action Plan $203,868
Heliotrope Improvements
Loma Vista Elementary
Maywood Urban Forestry Program
Aquatics Center
Slauson Ave. Business Corridor
Randolph Street Tree Planting
Urban Forestry
Riverfront Park
Riverfront Park Phase II
Urban Forestry Inventory
Atlantic Blvd. North
Bradoakes ES, Santa Fe ES
Montebello Way Traffic Signal
Washington Blvd. Improvement
Montebello Intermediate School
Wilcox ES, La Merced ES & IS
Whittier Boulevard, Phase II
Montebello Way @ Montebello BI
Eastmont ES
Greenwood & Montebello Resurf.

Greenwood ES & Washington ES
Montebello Blvd Bike Lane &
Sidewalk Improvement
Bike Improvements Project
Perris Valley Storm Drain Channel
Trail
San Jacinto River Trail
Mercado Park
$340,000
$226,380
$154,885
$200,000
$800,000
95 Trees
$164,000
$2,000,000
$150,000
$153,000
$400,000
$731,150
$556,388
$499,937
$275,220
$824,000
$800,000
$681,899
$321,420
$23,642
$332,448
$4,187,000
$1,993,627
$1,202,000
$225,000
$3,492,000
Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 450

08.22.2023

A
Green Trees for the Golden State
SB2 Planning Grant
Clean CA Local Grant Program
City of Pico Rivera
Highway Safety Improvement
Clean CA Local Grant Program
Clean CA Local Grant Program
ATP — MPO
City of Rosemead
Metro Call for Projects Cycle 2015
Highway Safety Improvement
CAL FIRE Urban & Community
Forestry CA Climate Investments
Caltrans Sustainable Transportation
Planning Grant
City of San Gabriel
Highway Safety Improvement
Highway Safety Improvement
City of South EI Monte
ATP — MPO
Highway Safety Improvement
Program
City of Temple City
MSRC Local Govt. Match Program
Highway Safety Improvement
Highway Safety Improvement
LACMTA Call for Projects
RAC State Grant
BTA - State Grant
BTA - State Grant
Highway Safety Improvement
Metro Call for Projects
Metro Call for Projects
Metro Call for Projects
Highway Safety Improvement
Highway Safety Improvement
Statewide Park Program
City of West Covina
ATP — MPO
Urban Forestation Phase I
Housing Element Update
Copper Creek Park Renovation
Various Streets Improvements
Rosemead Blvd Median & Parkway
Beautification
Major Corridors Median & Parkway
Beautification
Pico Rivera Active Transportation
Master Plan
Garvey Ave. Street Improvements
Rosemead Safety Enhancement
Green Rosemead - Trees for
Healthy Living
Citywide Complete Streets Plan
San Gabriel Safety Enhancement
San Gabriel Blvd. and Roses Rd.

Improvements
Merced Avenue Greenway
South EI Monte Systemic Safety
Improvements at Signalized
Intersections
Las Tunas Drive Improvement
Temple City Dr & Baldwin Ave
Rosemead Boulevard
Rosemead Boulevard
Rosemead Boulevard
Rosemead Boulevard
Various Locations
Las Tunas Dr. Signal/Ped Upgrade
Las Tunas Dr. - Bike Improvement
Las Tunas Dr. - Ped Improvement
Las Tunas Dr. - TEA
EI Monte Ave.

Temple City Blvd.

Primrose Park
West Covina SRTS & Pedestrian
Safety Project
$164,016
$306,360
$2,802,174
$696,300
$3,916,167
$4,216,167
$411,000
$2,315,305
$241,300
$285,938
$159,950
$569,800
$270,200
$2,561,000
$637,020
$500,000
$177,180
$340,000
$2,249,984
$110,250
$443,000
$479,987
$598,300
$2,721,868
$2,810,406
$1,276,060
$282,900
$970,300
$2,972,058
$2,561,000
Exhibit Z qty of Bell Gardens RFP — On -Call Professional Services 451

08.22.2023

A
City of Vernon
SCAG Sustainability Planning Grant
Los Angeles Department of Water and Power
Prop 1 Groundwater Grant
Prop 1 Groundwater Grant
Prop 1 Stormwater Grant
Los Angeles Department of Transportation
Active Transportation Program
Active Transportation Program
Active Transportation Program
Transit Route Feasibility Study
North Hollywood Central
Remediation
Tujunga Remediation
Valley Village Park Stormwater
Capture
Liechty Middle and Neighborhood
Elementary Schools Safety
Improvements
112th Street & Flournoy Elementary
Schools Safety Improvements
Alexandria Ave Elementary School
Neighborhood Safety Improvements
TOTAL
$60,000
$122,489,006
$137,808,774
$3,000,000
$29,000,000
$6,999,999
$5,600,000
$503,038,555
Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 452

08.22.2023

A V A N ....1...
,1 is 1.

A I I ALI IMF NT l3
City
Project Name & Number
Deadline s
Fun.in: •kdmin .r.j
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Approved
10/18/1
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City'. 0246 100
ENV
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E-]6.1119
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every 6months
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f.

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&Retenton
Bell Gardens
(IE) Garfield
(;°2]'18„1
City Enhancements
ATPt 5373,0231
ono/2019
IN/A)
(N/A)
Approved
5/17/10
APP22ed
7/28/16
Submitted
5/23/1]
SEN7TO DOT
8/28/1]
500 to DOT
12/13/,1]
pP ea
100to DOT
5/6/.19
(N/A)
f
Every 6 months
Minimum.

Every 6months
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01025/13/20
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Approved1/4/18
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10/29/1
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l/31/19
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(0/0)
rn
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2/19/2019
2/24/2020
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2/10/21
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Minimum of
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10/0010.151

sTPt 3�iloze�r
(N/A)
(401
77 e4
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04/00/roVe2 E>6
02/22/201
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132,222 02
Contract
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rv,rv6mnntns
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6/27/2019
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01/7/20
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10/22/18/ /ed
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11/23/x0
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1/5/2010
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8/20/2019
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114/21
Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 453

08.22.2023

AVAN
I
CcurilDI
Montebello

pro ne
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Exhibit C ity of Bell Gardens RFP — On -Call Professional Services 454

08.22.2023

EXHIBIT "C"

FEE SCHEDULE
Exhibit 2
344M4

EXHIBIT "B"

CONSULTANT PROPOSAL
20 Exhibit 2 456

EXHIBIT "C"

FEE SCHEDULE
21 Exhibit 2 457

(=dints
Coir puance
Funding l,ladagedrew

HOURLY RATE SCHEDULE
Avant -Garde offers the following hourly rates for all services proposed under this RFP.

Effective through June 30, 2024
Program Director
Program Manager
Senior Program Coordinator
Program Coordinator
Program Assistant
$136
$116
$100
$89
$79
Program Director
$143
Program Manager
$122
Effective through June 30, 2025
Senior Program Coordinator
$105
Program Coordinator
$93
Program Assistant
$83
Program Director
$150
Program Manager
$128
Effective through June 30, 2026
Senior Program Coordinator
$110
Program Coordinator
$98
Program Assistant
$87
The above fees will be increased each year July 1st automatically by no more than the percentage change of the Los Angeles -Long Beach -Anaheim California Consumer Price Index for All Urban Consumers ("CPI -U') for the preceding twelve-month period as calculated for February by the US Department of Labor and published by the US Bureau of Labor Statistics.
807 S. Lemon Ave, Diamond Bar, CA 91789
Exf bif29.895-7146 • fax: 909.859.3881 • www.agi.com.co 458

A Tit
KOA, orporation
Hourly B
ing Rates
Regional Manager
Principal II
Principal I
Senior Engineer II
Senior Engineer I
Senior Associate Engineer II
Senior Associate Engineer I
Associate Engineer II
Associate Engineer I
Senior Planner II
Senior Planner I
Senior Associate Planner II
Senior Associate Planner I
Associate Planner II
Associate Planner I
Senior Designer II
Senior Designer I
Associate Designer II
Associate Designer I
Senior Construction Manager
Construction Manager
Senior Construction Inspector
Construction Inspector
Administrative Assistant II
Administrative Assistant I
Intern
$360
$340
$300
$300
$240
$190
$170
$155
$135
$300
$240
$190
$170
$155
$135
$170
$155
$135
$100
$220
$200
$156
$152
$115
$100
$90
$378
$357
$315
$315
$252
$200
$179
$163
$142
$315
$252
$200
$179
$163
$142
$179
$163
$142
$105
$231
$210
$164
$160
$121
$105
$95
$397
$375
$331
$331
$265
$209
$187
$171
$149
$331
$265
$209
$187
$171
$149
$187
$171
$149
$110
$243
$221
$172
$168
$127
$110
$99
27 $417
$394
$347
$347
$278
$220
$197
$179
$156
$347
$278
$220
$197
$179
$156
$197
$179
$156
$116
$255
$232
$181
$176
$0
$133
$116
$104
2ozg
$438
$413
$365
$365
$292
$231
$207
$188
$164
$365
$292
$231
$207
$188
$164
$207
$188
$164
$122
$267
$243
$190
$185
$0
$140
$122
$109
Exhibit 2 459

2022-2023 HOURLY RATE SCHEDULE
(effective March 1, 2022)

INFRASTRUCTURE

ENGINEERS
a Bowman company
Principal in Charge $238
Civil Engineering/Traffic Engineering
Project Manager $185
Principal Engineer $180
Senior Engineer $170
Senior Plan Check Engineer $175
Plan Check Engineer $165
Associate Engineer $155
Assistant Engineer $145
Engineering Associate $135
Engineering Assistant $115
GIS Analyst $150
CAD Manager $135
CAD Designer $110
CAD Technician $100
Engineering Technician $105
Principal Traffic Engineer
Senior Traffic Engineer
Traffic Engineer
Water/Wastewater/NPDES
Senior Water Engineer $167
Water Engineer $158
Program Manager (NPDES) $168
Inspector (NPDES) $110
Environmental Scientist $105
Surveying
Project Manager
Plan Checker
(Subdivision & Survey Document)
Survey Analyst $150
Survey Crew (2 -man) $236
Survey Crew $278
(2 -man, prevailing wages)
Construction Management
Construction Manager
Resident Engineer
Scheduler/Controller
Utilities Coordinator
Senior PW Observer/Inspector
Senior PW Observer/Inspector
(prevailing wages)
PW Observer/Inspector $113
PW Observer/Inspector $159
(prevailing wages)
$188
$188
$163
$138
$130
$191
Community Development —
Environmental & Planning
Director
Development Services Manager
Project Manager
Planning Manager
Principal Planner
Senior Planner
Associate Planner
Assistant Planner
Planning Technician
CEQA/NEPA Specialist
Environmental Specialist
Senior Environmental Planner
Environmental Planner II
Environmental Planner I
Environmental Technician
$185 Municipal Engineering Support
$170 Interim City Manager
$150 Assistant/Deputy City Manager
City Engineer
City Traffic Engineer
Deputy City Engineer
Deputy City Traffic Engineer
Plan Check Engineer
Plan Examiner
CIP Manager
Associate Engineer
Engineering Associate
$185 Engineering Assistant
$162 Engineering Technician
Building & Safety
Building Official
Plan Check Engineer
Landscape Plan Checker
Senior Certified Access Specialist
Certified Access Specialist
Plans Examiner
Code Enforcement Manager
Code Enforcement Officer
Senior Building Inspector
Building Inspector
Grading Inspector
Counter Technician
$195
$189
$173
$167
$163
$153
$139
$129
$98
$175
$170
$165
$155
$144
$ 100
$220
$197
$178
$169
$169
$161
$178
$155
$178
$149
$142
$118
$106
$175
$165
$162
$165
$155
$145
$145
$127
$127
$120
$120
$105
Fire Prevention
Fire Marshal $165
Fire Investigator $154
Fire Plans Examiner $143
Senior Fire Inspector $138
Fire Inspector $120
Counter Technician $93
Architectural Services
Director $200
Studio Manager $184
Senior Project Manager/ $176
Senior Architect
Project Manager/Project Architect $155
Senior Job Captain $126
Job Captain $105
Drafter $90
Program Management/Public Outreach
Program Director
Web Designer
Media Specialist
Program Coordinator
Photographer
Outreach Specialist
Interpreter/Translator
Production Assistant
Fund Administrator
Labor Compliance Coordinator
Administrative & Clerical Services
Organizer/Supervisor
Administrative Assistant
Clerk Typist
Other Charges
$184
$150
$145
$135
$128
$125
$125
$85
$138
$105
$108
$90
$80
Delivery $110
Mileage (Current federal guideline
rate @ time of billing)/Mile
Travel Cost + 15%
Reimbursements Cost + 15%
Additional billing classifications may be added to the above list throughout the year as new positions are created. The above schedule is for straight time. Overtime will be charged at 1.5 times. Sundays and Holidays are charged at 2.0 times the standard time. Deposition and court appearances will be charged at 1.5 times the listed billing rates. 3060 Saturn Street, Suite 250 . Brea, CA 92821 . Tel: (714) 940-0100 . Fax: (714) 940-0700 . www.infrastructure-engineers.com

CITY OF BELL GARDENS

OFFICE OF THE CITY MANAGER

AGENDA REPORT
Item 12.

TO: Honorable Mayor and City Council Members
FROM: Michael B. O'Kelly, City Manager
BY: Bernardo I niguez, Director of Public Works/Facilities Douglas Benash, P.E., City Engineer
SUBJECT: ACCEPTANCE OF CITYWIDE STRIPING AND MARKING PROJECT (C.I.P. NO. 3916) AS

COMPLETE
DATE: September 11, 2023
RECOMMENDATION:

It is staff's recommendation that the City Council:

1. Accept the Citywide Striping and Marking Project as complete; and

2. Authorize staff to file the Notice of Completion.

BACKGROUND/DISCUSSION:

On February 13, 2023, the City Council authorized staff to advertise and solicit bids for the FY 2022-2023 Citywide Striping Project (C.I.P. No. 3916) (the "Project"). The scope of work consisted of re -striping all lane lines, double lines, yellow lane lines, edge lines and other lane striping.

On March 2, 2023, the City received a total of two (2) bid proposals for the Project. Staff conducted a bid analysis to ensure the lowest, responsible bid met all of the requirements in the Project specifications, including complying with all applicable local, state and federal requirements. Based on the analysis, staff recommended awarding a construction contract for the Project to WGJ Enterprises Inc., dba PCI as the lowest responsive and responsible bidder. On April 10, 2023, the City awarded the construction contract to PCI in the amount of $101,310.

On August 21, 2023, PCI completed the construction of the Project. The Project Inspector conducted their final inspection, reviewed the Project documents, and determined that the Project was completed satisfactorily and in conformance with the Project's plans and specifications. There were no change orders issued for the Project.

CONCLUSION:

Staff recommends that the City Council accept the Project as complete and authorize staff to file the Notice of Completion.

FISCAL IMPACT:

The City's budget included $134,500 in Measure R funding for the Project.

The completed project expenditures are as follows:

Design (9%)
Geotechnical Work
$9,000
N/A
Survey Work
Project Management & Administration (2%)
N/A
$2,068
461

Construction Management and Inspection (7.5%)
$7,756
Funding Administration (1.5%)
$1,551
Construction Award — Base Bid
$101,310
Construction Award — Alternate Bid
N/A
Labor Compliance (actual cost)
N/A
Contingency (10%)
N/A
Publication & Misc. Costs
$2,000

FINAL PROJECT COST
$123,685
The balance of $10,815 in Measure R funding will be returned to the appropriate fund balance reserves.

ATTACHMENTS:

Exhibit 1 - Notice of Completion
APPROVED ELECTRONICALLY BY:

Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City Attorney Manuel Carrillo, Director of Finance and Administrative Services

RECORDING REQUESTED BY

CITY OF BELL GARDENS

AND WHEN RECORDED MAIL TO

NAME CITY OF BELL GARDENS

CITY CLERK
STREET 7100 S. GARFIELD AVE

ADDRESS
CITY BELL GARDENS, CA 90201
STATE
ZIP

SPACE ABOVE LINE FOR RECORDER'S USE

NOTICE OF COMPLETION
Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is City of Bell Gardens

3. The full address of the owner is 7100 S. Garfield Avenue, Bell Gardens, CA 90201

4. The nature of the interest or estate of the owner is: in fee. (if other than Fee, strike "In fee" and insert, for example, "purchaser under contract of purchase", or "lessee")

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. A work of improvement on the property hereinafter described was substantially completed on 08/21/2023. The work done was:

Citywide Striainc and Marking Pro'ect (C.I.P. No. 3916).

7. The names of the contractor, if any, for such work of improvement was WGJ Enterprises Inc., dba PCI 04/10/2023
(If no contractor for work of improvement as a whole, insert "None")

8. The property on which said work of improvement was completed is in the City of Bell Gardens County of Los Anceles, State of CA and is described as follows: Various City streets

9. The street address of said property is N/A
(Date of Contract)
(If no street address has been officially assigned, insert "none".) Dated Michael B. O'Kelly, City Manager
(Signature of Owner or corporate officer of Owner named in paragraph 2, or his agent)

VERIFICATION
I, the undersigned, say: I am the City Clerk of the City of Bell Gardens, the declarant of the foregoing Notice of Completion:

I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on at Bell Gardens, CA
Daisy Gomez, City Clerk
(Personal signature of the individual who is swearing that the contents of the Notice of Completion are true) Exhibit 1 463

CITY OF BELL GARDENS

OFFICE OF THE CITY MANAGER

AGENDA REPORT
Item 13.

TO:

FROM:

BY:

SUBJECT:

DATE:

Honorable Mayor and City Council Members
Michael O'Kelly, City Manager
Daisy Gomez, City Clerk

LOCAL COMMISSIONS APPOINTMENT LIST
September 11, 2023
RECOMMENDATION:

It is staff's recommendation that the City Council review the Commissions Appointments List and by motion, remove commissioners and/or make appointments to the posted vacancies.

BACKGROUND/DISCUSSION:

The Local Appointments List includes all Bell Gardens Commissions and Commissioners. The City Council adopted Ordinance No. 825 on July 13, 2009 establishing minimum requirements for service on commissions. All Commissioners must reside within the City of Bell Gardens and may only serve on one Commission at a time. Once appointed, each Commissioner must adhere to the requirements of the City's Conflict of Interest Code and state - mandated AB 1234 ethics training and AB 1661 harassment training.

Ordinance No. 825 allows each Council Member to remove or appoint one candidate per Commission, subject to the approval of the Council majority. Appointed Commission Members serve terms that coincide with the term of the Council Member who made the appointment.

CONCLUSION:

After an appointment is made, Commission members will receive their Oath of Office before beginning service with their respective Commission at the next regularly scheduled Commission meeting. The City Clerk's Office will arrange for the proper filing of Conflict of Interest Code forms and schedule trainings for AB 1234 and AB 1661.

FISCAL IMPACT:

No fiscal impact.

ATTACHMENTS:

Exhibit 1 - Commissioner Roster
Exhibit 2 - Notice of Vacancies
Exhibit 3 - Unscheduled Vacancy (Planning)
Exhibit 4 - Unscheduled Vacancy (Education)
APPROVED ELECTRONICALLY BY:

Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City Attorney 464

Manuel Carrillo, Director of Finance and Administrative Services 465

CITY OF BELL GARDENS

ROSTER OF CITY COMMISSIONS
Updated 8/26/2023
NAME

APPOINTED BY

APPOINTMENT DATE
Kristina Paulo
Barcena
1/9/2023
Miguel Flores
Chavez
3/22/2021
Andrew Leon
Pulido
2/27/2023
Armando Barcena
Barcena
1/9/2023
Miguel De La Rosa
Chavez
1/11/2021
Gustavo Mendez
Gomez
8/28/2023
Tony Rivera
Ana Maria Sanchez Flores
Barcena
1/9/2023
Isabel Duron
Tiara Solorzano
Cecilia Diaz -Jimenez
Cindy Alvarado
Pulido
Barcena
Chavez
De Leon Sanchez
Pulido
1/11/2021
1/9/2023
1/25/2021
1/23/2023
2/27/2023
Diana Rivera
Chavez
1/9/2023
Stephanie Perez
De Leon Sanchez
1/23/2023
David Heredia
Barcena
1/9/2023
Carlos Jose Barrera
Chavez
1/11/2021
Vacant
Gomez
Hugo Alvarado
De Leon Sanchez
1/9/2023
Jayson Gavilanes
Pulido
1/11/2021
6131
466

City of Be11 Gardens

NOTICE OF COMMISSION

VACANCIES
The City Council is seeking applications for the following vacancies:

NAME

I APPOINTED I NOTICE

BY POSTED

EDUCATION COMMISSION

APPOINTMENT DATE
Kristina Paulo
Barcena
1/09/2023
VACANT
Gomez 7/5/2023
Andrew Leon
Pulido
02/27/2023
Miguel Flores
Chavez
3/22/2021
VACANT
Sanchez 8/30/2023

PLANNING COMMISSION
Armando Barcena
Barcena
1/09/2023
Gustavo Mendez
Gomez
8/28/2023
Tony Rivera
Pulido
1/11/2021
Miguel De La Rosa
Chavez
1/11/2021
VACANT
Sanchez 8/15/2023

RECREATION, CULTURAL AND YOUTH COMMISSION
Isabel Duron
Barcena 1/09/2023
VACANT
Gomez 7/5/2023
Cindy Alvarado
Pulido
2/27/2023
Tiara Solorzano
Chavez
1/25/2021
Cecilia Diaz -Jimenez
Sanchez
1/23/2023

SENIOR CITIZEN COMMISSION
Ana M Sanchez Flores
Barcena
1/09/2023
VACANT
VACANT
Gomez 7/5/2023
Pulido 12/17/2020
Diana Rivera
Chavez
1/09/2023
Stephanie Perez
Sanchez
1/23/2023

TRAFFIC AND SAFETY COMMISSION
David Heredia
Barcena
1/09/2023
VACANT
Gomez 7/5/2023
Jayson Gavilanes
Pulido
1/11/2021
Carlos Jose Barrera
Chavez
1/11/2021
Hugo Alvarado
Sanchez
1/09/2023
Applicants must be residents of the City. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City Commission. Before assuming the duties of a commissioner, each person appointed shall take and file with the City Clerk the same constitutional oath of office required of members of the city council. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event, the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030) Applications may be obtained from the City Clerk's Office: 7100 Garfield Ave, Bell Gardens, CA 90201.

Applications will be accepted in the City Clerk's Office on a continuous basis until an appointment is made.

Please call the City Clerk's Office at (562) 806-7705 for more information.

Daisy Gomez
City Clerk
Updated: 9/5/2023
Exhibit 2 467

City of Bell Gardens
An unscheduled vacancy exists on the:

PLANNING COMMISSION
Pursuant to Section 54974 of the California Government Code, NOTICE IS HEREBY GIVEN that an unscheduled vacancy has occurred on the Bell Gardens Planning Commission as of August 14, 2023. The unexpired term will end December 2026.

Applicants must be a registered voter and resident of the City of Bell Gardens. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City commission. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030) Appointment to fill the position will be made by the Bell Gardens City Council. Residents interested in being consider for said position should complete and submit a Commissioner Services Application to the City Clerk's office, 7100 Garfield Ave, Bell Gardens, CA 90201.

Applications will be accepted in the City Clerk's Office on a continuous basis until an appointment is made.

A Commissioner Services Application may be obtained from the City of Bell Gardens website at bellgardens.orq or at the City Clerk's Office at City Hall. Please call the City Clerk's Office at (562) 806-7705 for more information.

This notice was duly posted no later than 20 days after the vacancy occurred as required by law. Final appointment to the Planning Commission shall not be made by the City Council for at least ten (10) working days after posting of this notice. An appointment can be made after September 4, 2023.

Daisy Gomez, City Clerk
Posted: August 15, 2023
ihit

City of Bell Gardens
An unscheduled vacancy exists on the:

EDUCATION COMMISSION
Pursuant to Section 54974 of the California Government Code, NOTICE IS HEREBY GIVEN that an unscheduled vacancy has occurred on the Bell Gardens Education Commission as of August 28, 2023. The unexpired term will end December 2026.

Applicants must be a registered voter and resident of the City of Bell Gardens. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City commission. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030) Appointment to fill the position will be made by the Bell Gardens City Council. Residents interested in being consider for said position should complete and submit a Commissioner Services Application to the City Clerk's office, 7100 Garfield Ave, Bell Gardens, CA 90201.

Applications will be accepted in the City Clerk's Office on a continuous basis until an appointment is made.

A Commissioner Services Application may be obtained from the City of Bell Gardens website at bellgardenseorq or at the City Clerk's Office at City Hall. Please call the City Clerk's Office at (562) 806-7705 for more information.

This notice was duly posted no later than 20 days after the vacancy occurred as required by law. Final appointment to the Education Commission shall not be made by the City Council for at least ten (10) working days after posting of this notice. An appointment can be made after September 19, 2023.

Daisy Gomez, City Clerk
Posted: August 30, 2023
ihit

CITY OF BELL GARDENS

OFFICE OF THE CITY MANAGER

AGENDA REPORT
Item 14.

TO: Honorable Mayor and City Council Members
FROM: Michael B. O'Kelly, City Manager
BY: Hailes H. Soto, Assistant to the City Manager
SUBJECT: CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT FOR THE CITY

MOBILE APP
DATE: September 11, 2023
RECOMMENDATION:

It is staff's recommendation that the City Council adopt the attached resolution and authorize the City Manager to execute a Professional Services Agreement with GOGov for the City mobile app, subject to approval by the City Attorney.

BACKGROUND/DISCUSSION:

Community engagement tools come in many guises with a range of different options for engaging communities and stakeholders. Current engagement tools used by the City of Bell Gardens include the website, emails and telephone. The common services requested by Bell Gardens constituents include:
• Public safety (911 and nonemergency services)
• Trash
• Code enforcement
• Street repairs
• Sidewalk repairs
• Graffiti
• Dial -A -Ride
• Program registration
• Permits
There are many types of community engagement tools that Federal, State and local agencies deploy to encourage public participation. Many local agencies have unified the services requested by constituents with a community engagement tool known as a mobile city app. Mobile city apps are a popular form of community engagement as the usage of smart phones increases amongst consumers.

Mobile app vendors are typically responsible for the following:
• Cloud based storage
• Available on Google Play and Apple Play Stores
• Security and technical updates deployed regularly
City staff issued a Request for Proposals (RFP) for an off -the -shelf City mobile/smartphone (iOS iPhone and Android -compatible) application in August 2023. The request was to implement a mobile/smartphone application with cloud -based CRM, a public -facing web portal and an internal -facing administrative dashboard, to enable and increase centralized civic engagement by the public. The mobile app will allow residents to report issues to city 470

departments by writing a description, submitting photos, and sending a location that is easily pinpointed on a map such as Google maps.

Staff reviewed the three proposals that were submitted by GOGov, Tatum Games and CivicPlus. The GOGov and CivicPlus proposals were for off -the -shelf mobile apps while the Tatum Games proposal was for a custom made mobile app. The first year costs for GoGov will be $24,180 while the CivicPlus first year costs will be $29,029.25.

For a term of up to five years, GOGov will total approximately $120,900 while CivicPlus will total approximately $160,404.91 (includes an annual 5% uplift). The first year costs for Tatum Games is $104,000 and the annual maintenance and hosting costs is $2,500. For a term of up to five years, Tatum Games will total approximately $116,500. Even though the total costs for Tatum Games will be lower compared to the other two proposals for a term of up to five years, staff is recommending going with the proposal with the lowest costs for the off -the -shelf mobile app which is GOGov. GOGov has over 100 California Cities & Counties as clients. In Los Angeles County alone, there are 30 neighboring Cities that use GOGov.

CONCLUSION:

City staff issued a Request for Proposals (RFP) for an off -the -shelf City mobile/smartphone (iOS iPhone and Android -compatible) application in August 2023. Three proposals were submitted and staff is recommending that GOGov be selected to develop the City of Bell Gardens mobile app.

FISCAL IMPACT:

An appropriation of funding from the General Fund for Fiscal Year 2023-2024 in the amount of $24,180. General Fund appropriations of $24,180 annually will be included as part of the Fiscal Year budget process for the term of the agreement. The term of the agreement is three years plus an optional two, one year extensions. The cost for a five year agreement will be $120,900.

ATTACHMENTS:

Exhibit 1 - Resolution No. 2023-73
Exhibit 2 - RFP with Sample Professional Services Agreement Exhibit 3 - GOGov Proposal
APPROVED ELECTRONICALLY BY:

Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City Attorney Manuel Carrillo, Director of Finance and Administrative Services 471

RESOLUTION NO. 2023-73

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL

GARDENS, CALIFORNIA, APPROVING A PROFESSIONAL SERVICES

AGREEMENT FOR THE CITY MOBILE APP
WHEREAS, the City of Bell Gardens ("City") requires professional services agreement for the City mobile app; and
WHEREAS, City has undergone a Request for Proposals ("RFP") process in accordance with the City's Purchasing Policies and State Law; and WHEREAS, City desires to enter into a professional services agreement for an off - the -shelf mobile/smartphone application with cloud -based CRM, a public -facing web portal and an internal -facing administrative dashboard, to enable and increase centralized civic engagement by the public.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:

SECTION 1. The City Council finds that the above recitals are true and correct and incorporate them herein.

SECTION 2. The City Council finds that the City has complied with its local purchasing policy and state law through the issuance of a Request for Proposals.

SECTION 3. The City Council hereby approves a professional services agreement for the development of a City mobile app.

SECTION 4. The City Council further authorizes the City Manager to execute the professional services agreement for the City mobile app with the most qualified consultant, subject to City Attorney approval, and consistent with this Resolution, along with any ancillary documents reasonably necessary to effectuate the intent of this Resolution.

SECTION 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution, enter it into the book of original Resolutions, and it shall become effective immediately upon its approval.
[Signatures on the following page]
Exhibit 1 472

Resolution No. 2023-73
PASSED, APPROVED AND ADOPTED this 11th day of September 2023.

THE CITY OF BELL GARDENS
Francis De Leon Sanchez, Mayor
APPROVED AS TO FORM: ATTEST:

Stephanie Vasquez
City Attorney
2 of 3
Daisy Gomez
City Clerk
Exhibit 1 473

Resolution No. 2023-73
I, , City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on , and was approved and passed by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Daisy Gomez
City Clerk
3 of 3
Exhibit 1 474

CITY OF BELL GARDENS

REQUEST FOR PROPOSAL FOR

COMMUNITY ENGAGEMENT TOOL - CITY MOBILE APP
ISSUED DATE: August 24, 2023
SUBMISSION DEADLINE: August 31, 2023, 1:00 pm
LOCATION: City of Bell Gardens, City Clerk's Office
7100 Garfield Avenue
Bell Gardens, CA 90201
I. GENERAL INFORMATION ABOUT CITY
The City of Bell Gardens was incorporated as a general law city in 1961 and is as rich in history. It is bordered by the City of Commerce, Cudahy, Downey, South Gate, and Bell.

As of the 2020 United States Census, the City had a population of approximately 39,501 in an area of 2.4 square miles and is located in the southeastern part of Los Angeles County.

The City utilizes a city council/city manager form of government. The City Council provides political leadership and policy direction, and the City Manager works under the direction of the City Council and functions as the manager of the city employees and department heads. All City elections are governed by the California Elections Code.

II. DESCRIPTION AND SCOPE OF SERVICES NEEDED
A. General Description: The City is soliciting proposals from qualified professionals to provide an off -the -shelf City mobile/smartphone (iOS iPhone and Android -compatible) application. The City would like to implement a mobile/smartphone application with cloud -based CRM, a public -facing web portal and an internal -facing administrative dashboard, to enable and increase centralized civic engagement by the public. The mobile app will allow citizens to report issues to city departments by writing a description, submitting photos, and sending a location that is easily pinpointed on a map such as Google maps.

B. Project Timing: The timing of the Community Engagement Tool - City Mobile App services to be provided is as follows.

1. Advertisement

2. Issuance of RFP'S

3. Receipt of proposals

4. Evaluation of proposals
RFP Community Engagement Tool - City Mobile App
Exhibit 2 475
August 24, 2023
August 24, 2023
August 31, 2023 at 1:00 pm
August 31, 2023 to September

5. Recommendation of award September 2023 to City Council

DATES OF CONSIDERATION BY CITY COUNCIL ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT NOTICE.

C. Preliminary Scope of Work: Project tasks include, but are not limited to:

1. Provide all services necessary to develop, take live and maintain the mobile application(s) described in proposal received in response to this RFP.

2. Present annual training to City staff related to functionality, user interface, owner updates, data transfer and reporting for the mobile application(s).

3. Supply annual hosting, updating and maintenance for the mobile application(s) over the three-year contract period.

4. Contractor shall retain all intellectual property rights relating to the mobile application(s) platform and functionality. The City shall retain all intellectual property rights related to mobile application(s) content and program branding. The City expressly reserves the right to develop, promote and provide similar mobile application(s) with other vendors during and after the term of this agreement.
a. Implement the best solution (Mobile/Smartphone Application) possible for the City, and deploy the solution to capture City related reporting and requests.

5. Integrate with existing work order systems through Web Services or Web Application Protocol Interface (API) standards and other applications such as GIS, content management system (CMS) and social media.

6. Other Work Related to Project
a. Contractor must work with the project team through implementation planning, testing and configuration as well as provide support for technical issues and future enhancements throughout all phases. b. Contractor must provide training, preferably on -site, for project team members and operational staff.
c. Contractor must work with the City Manager and Project Team to provide a marketing/communication campaign to promote the application and educate the public.

Confirm Scope of Work and Objectives and Establish a Timeline The consultant's project team will review the scope of work with city staff, including the project objectives and tasks and confirm the timeline; review products to be delivered and identify communication channels and reporting relationships and responsibilities of project staff and establish a specific timeline for all deliverables.

RFP Community Engagement Tool - City Mobile App Page 2 of 9 Exhibit 2 476

D. Mobile Application Specifications and Requirements: The application to be developed for the City of Bel Gardens must meet the following specifications and requirements:

1. Price to download
Free download in Apple and Android stores

2. Login Authentication
a. Users to login to the app using their Facebook account, Google account, email or phone
b. Users must provide zip code one-time upon first login

3. Languages
a. The app user interface shall be natively bilingual (English and Spanish)

4. Push Notifications for City Mobile App
a. Ability for City of Bell Gardens to promote events and send emergency notifications to mobile app users
b. Messages to be viewed in an inbox setting within the app

5. Geo-fencing
a. Geo-tag work orders and add pictures on a mobile device.

6. Integration of City of Bell Gardens Website and Social Media Channels
a. Include links to www.bellgardens.org , and City of Bell Gardens / Bell Gardens Recreation / Bell Gardens Police social media channels (Facebook, Instagram, Threads, X, YouTube, Flickr)

7. Data Management Console & Reporting
a. Workflow System — Streamline data collection and sharing by automatically routing work orders to the correct department based on category, etc.
b. An easy to use, web -based console for City staff to update content and schedule push notifications
c. Ability to pull reports and data including, but not limited to: # of downloads, user data , interaction rates
d. Ability to provide app users with updates on the status of their inquiries and service requests

8. Supported Devices:
a. The application must be supported by iPhone & iPad/iOS and Android Phone & Tablets

9. Hosting and Service
a. Service provider must provide hosting and service for the platform.

RFP Community Engagement Tool - City Mobile App Page 3 of 9 Exhibit 2 477

b. Identify hosting service provider (ie Azure, AWS, etc.) c. Identify data security policy and procedures

10. Support and Maintenance
a. Service provider to manage the process (end -to -end) for uploading the app to the various app stores upon launch and making any requested changes needed for approval
b. Regular maintenance to fix bugs, improve features and stay relevant with new technologies (i.e. updates to operating systems like Apple's iOS and Google's Android or changes in screen size)
c. Provide technical support to City staff who use push notifications

11. Logout and Privacy Policy
a. Ability for users to logout, rate the app, and send City of Bell Gardens feedback
b. App developer to provide privacy policy to include upon logout

12.The mobile app should contain these categories:
a. Report New Issue and Requests
i. public safety
ii. trash
III. high grass/weeds
iv. code enforcement
v. Dial -A -Ride
vi. pothole
vii. power outage notifications
viii. utilities
ix. water leak or sewer
x. street and sidewalk repairs
xi. streetlight out
xii. street sign or marking issue
xiii. graffiti
xiv. planning & inspection
xv. non -emergency public safety
xvi. animal control
xvii. Recreation program registration
xviii. permits
xix. Rent stabilization housing registration
b. Event Calendar
i. Sync the event calendar from www.bellgardens,org website c. City Services
i. Contains a list of common city services with links to information pages on the city website and forms.

RFP Community Engagement Tool - City Mobile App Page 4 of 9 Exhibit 2 478

d. City News
i. Easily links to news articles on the city website
e. City Website
i. Embeddable iFrame technologies to easily integrate city website functions.
f. Contact City
i. It would contain ways to contact the city
g. Track Requests
i. Contains a workflow tracker to make certain that reported issues are addressed.
h. Social Media
i. Contains links to various city social media sites.

13.The app platform should:
a. be highly customizable with city brand, color scheme and customer service features.
b. provide its own customer request management system or integrate with existing work order management systems.
c. have flexibility to add or delete information 24/7 as needed by city staff.
d. have the ability to display information in English and Spanish. e. Allow push notifications.
f. Offer an easy -to -understand dashboard for staff to track submittals, create reports, and analyze use.
g. offer timely and qualified customer support staff once launched

14.The CRM should:
a. allow for easy request submission by customers and 24/7 access for staff to services and information through the fully searchable knowledge base.
b. automatically route request to the correct department and staff for resolution, or integrate into existing CRM technology.
c. allow work crews to access their assignments in the field, update their progress, and track labor and material costs.
d. provide a single front door for citizens that connects all our backend systems.

III. MINIMUM QUALIFICATIONS
To be considered for selection, proposers must demonstrate knowledge and experience in the following areas: California local government procedures; performing high quality work in a timely and efficient manner.

RFP Community Engagement Tool - City Mobile App Page 5 of 9 Exhibit 2 479

IV. PROPOSAL CONTENT AND SUBMITTAL INSTRUCTIONS
A. Deadline: Proposals must be received no later than 1:00 PM on Thursday, August 31, 2023.

B. Location: Proposals can be submitted via cityclerkdesk(c bellgardens.org to the City Clerk's Office at 7100 Garfield Avenue, Bell Gardens, CA 90201, up to the hour of 1:00 p.m. on August 31, 2023. Proposals received after this time will be considered to be non -responsive.

C. Content: Proposals must be clearly labeled "City of Bell Gardens — Community Engagement Tool - City Mobile App" and include the following information:
1) Firm profile and qualifications including specific experience app development and deployment in California, with number of government agencies represented and success rate.
2) Recommended project approach and specific project steps including the use of any subcontractors and/or partners
3) Proposed schedule of work.
4) Expectations of the type and amount of tasks/support requested of City staff to assist in the process.
5) Identification of the project manager and key staff members who will be assigned to the daily work of the project; include the qualifications and relevant experience for the identified team members.
6) Project budget and total cost of service for community engagement tool - City Mobile App, itemized to the extent possible and including a fee schedule for additional services.
7) Complete contact information for a minimum of two recent clients for whom similar services described in the RFP have been performed.

D. Submission: Proposals must be complete and received by the due date. Late submissions or delivery via facsimile will not be considered. The City assumes no responsibility for delays caused by mail or delivery service. Postmarking by the due date will not substitute for actual receipt. Proposals may be submitted as follows:
1) Electronic: Proposals must be submitted in PDF format via [email protected] up to the hour of 1:00 p.m. on Thursday, August 31, 2023. Only require one copy of the entire proposal is necessary.

RFP Community Engagement Tool - City Mobile App Page 6 of 9 Exhibit 2 480

V. POINT OF CONTACT
This RFP is issued by the City, and the City Manager and Assistant to the City Manager will be the points of contact ("Point of Contact") during the RFP submission and procurement process. Communications initiated by respondents to this RFP with members of the City Council, or officers, personnel or employees of the City, other than via the Points of Contact, may be grounds for disqualification. Any inquiries or requests during this submission or procurement process shall be submitted in writing to the following Point of Contact:

City of Bell Gardens
Attention: Hailes H. Soto, Assistant to the City Manager 7100 Garfield Avenue
Bell Gardens, CA 90201
(562) 806-7700 ext. 7702
Email: hsoto bellgardens,orq
VI. EX PARTE COMMUNICATIONS
Proposers and Proposers' representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers' representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator and the City Manager and Assistant to the City Manager (or their designee), regarding this RFP until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or entity who has been requested by the Proposer to contact the City on the
Proposer's behalf.

VII. PROFESSIONAL SERVICES CONTRACT
The successful proposer will be required to enter into a professional services agreement with the City. Copies of the City's standard professional services agreement are available upon request. Depending on the value of services to be performed, the contract may be awarded by the City Manager or City Council.

The proposal process, contract negotiations and execution, and subsequent actions will be conducted by the City in accordance with applicable law. Proposers should carefully review this document, which constitutes the formal RFP, to ensure a clear understanding of the City's needs and objectives and scope of work.

RFP Community Engagement Tool - City Mobile App Page 7 of 9 Exhibit 2 481

VIII. EVALUATION OF PROPOSALS
Proposals will be evaluated on the proposer's ability to provide services that meet the requirements set forth in this RFP. The City reserves the right to make such investigations as it deems necessary to determine the ability of the proposer to provide services meeting a satisfactory level of performance in accordance with the City's requirements. The proposer shall furnish such information and data for this purpose as the City may request, at no cost to the City. Interviews and presentations by one, several, or all the proposers submitting a proposal may be requested if deemed necessary to fully understand and evaluate the proposer's capabilities and qualifications. The adequacy, depth, and clarity of the proposal will influence, to a considerable degree, its evaluation.

IX. GENERAL INSTRUCTIONS, TERMS AND CONDITIONS
A. Proposals shall be prepared simply and economically, providing a straightforward, concise description of the proposer's ability to meet the requirements of this RFP. Emphasis shall be on the quality, completeness, clarity of content, responsiveness to the requirements, and an understanding of City's objectives.

B. Proposers shall carefully read the information contained in this RFP and submit a complete response to all requirements and questions as directed. Incomplete proposals may be considered non -responsive and may be rejected in the City's discretion.

C. All information, documentation, and other materials submitted in response to this solicitation are considered non -confidential and/or non-proprietary and are subject to public disclosure after the solicitation is completed.

D. Proposers shall prepare and develop proposals at their sole cost and expense.

E. The City makes no representations of any kind that an award of a contract will be made because of this RFP, or subsequent RFP. The City reserves the right to accept or reject any or all proposals, waive any formalities or minor technical inconsistencies, and/or delete any item/requirements from this RFP when deemed to be in City's best interest.

F. Failure to comply with all requirements contained in this RFP may result in the rejection of a proposal.

G. Receipt of an addendum of the RFP by a proposal must be acknowledged by submitting the signed addendum with the proposal.

H. A proposal may be modified or withdrawn in person at any time before the scheduled due date, provided a receipt for the withdrawn proposal is signed by RFP Community Engagement Tool - City Mobile App Page 8 of 9 Exhibit 2 482

the proposer's authorized representative. The City reserves the right to request proof of authorization to withdraw a proposal.

I. The City may evaluate the proposals based on the anticipated completion of all or any portion of the project. The City reserves the right to divide the project into multiple parts, to reject any and all proposals and re -solicit for new proposals, or to reject any and all proposals and temporarily or permanently abandon the project.

J. The City may, in the evaluation of proposals, request clarification from proposers regarding their proposals, obtain additional material or literature, and pursue other avenues of research as necessary to ensure that a thorough evaluation is conducted.

K. By submitting a proposal in response to this RFP, the proposer accepts the evaluation process and acknowledges and accepts that determination will require subjective judgments by the City.

L. The City of Bell Gardens expects the highest level of ethical conduct from proposers, including adherence to all applicable laws and local ordinances regarding ethical behavior.

M. If an agreement cannot be reached with the highest ranked proposer, City reserves the right to terminate negotiations with that party and enter negotiations with the next highest ranked proposer.

N. Finalists in the selection process may be asked to attend a virtual interview once the RFP process is complete.

O. Acceptance of any proposal is contingent upon the proposer's certification and agreement by submittal of its offer, to comply and act in accordance with all provisions of the City's Municipal Code.

P. Any explanation desired by a proposer regarding the meaning or interpretation any part of this RFP must be requested in writing and received in the City's Office not less than five (5) calendar days prior to due date of proposals. Oral explanations or instructions given prior to the opening of the offer shall not be binding. The City shall issue any official Addendums in writing or via httpse// www.bellgardens.org/i-want-to/view-bids-rfps/rfps-and-bids to all proposers.
[END OF REQUEST FOR PROPOSALS]
RFP Community Engagement Tool - City Mobile App Page 9 of 9 Exhibit 2 483

EXHIBIT A
(Parties: I
2023

PROFESSIONAL SERVICES AGREEMENT
(Enga ement:
and City of Bell Gardens)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this day of 2023 (hereinafter, the
"Effective Date") by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "CITY") and I„Y , i1, (hereinafter, "CONSULTANT").

For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires professional consulting services and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
WHEREAS, the execution of this Agreement was approved by the Bell Gardens City Council at its Regular Meeting
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I .

ENGAGEMENT TERMS
1 1 TERM: This Agreement shall have a term commencing from the Effective Date through t�� � si (hereinafter, the "Term"). Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below.

1.2 SCOPE OF WORK:

A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Re uest for Proposals of CITY entitled ..s,`z � L
" (hereinafter, "CITY RFP" and the written proposal o
1 ,"
CONSULTANT entitled `�Lt ��tfi
�� '� '� �����= ��� �,�� (� the
hereinafter,
"CONSULTANT PROPOSAL") dated 1t 5 7 Nyt I t ,7ri . The
CITY RFP and the CONSULTANT PROPOSAL are attached and
Exhibit 2
1 484

incorporated hereto as Exhibit "A" and "B" respectively. The term "Scope of Work" shall be a collective reference to the CITY RFP and the CONSULTANT PROPOSAL. The capitalized term "Work" shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT PROPOSAL, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

B.

Subject to the terms and conditions of this Agreement,
CONSULTANT agrees to provide the services and tasks described in that certain roposal of CONSULTANT entitled .l
ti h .A „ dated , (hereinafter, the
"CONSULTANT Proposal") which is attached and incorporated hereto as Exhibit "A". CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks and incidental, and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope' of Work. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term "Work."

1.3 PROSECUTION OF WORK:

A. CONSULTANT shall perform Work continuously and with due diligence so as to complete the Work within the Term of this Agreement; CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors or agents; CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; D. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT's employees; and
E. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CONSULTANT shall perform the Work in accordance with �in ,.t., k ", hereinafter, the
"COMPENSATION RATE"). The foregoing notwithstanding, CONSULTANT's total compensation for the performance of all Work contemplated under this Agreement, will not exceed the total budgeted aggregate sum of � Exhibit 2
2 485

(hereinafter, the "Not -to -Exceed Sum")
during the prosecution of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT's charges are projected to exceed the Not -to -Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT's performance pending CITY approval of any anticipated expenditures in excess of the Not -to -Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: Following the conclusion of the work requested in Section 1.1, CONSULTANT shall submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out- of-pocket expenses incurred. If the amount of CONSULTANT's compensation is a function of hours worked by CONSULTANT's personnel, the invoice should indicate the number of hours worked, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice.

Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Work, CONSULTANT will deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONSULTANT's cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY'S REPRESENTATIVE: The CITY hereby designates", (hereinafter, the "City Representative") to act as its
representative for the performance of this Agreement. The City Representative or 3 Exhibit 2 486

their designee will act on behalf of the CITY for all purposes under this Agreement.

CONSULTANT will not accept directions or orders from any person other than the City Representative or their designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates to act as its representative for the
performance of this Agreement (hereinafter, "Consultant Representative").

Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or their designee will supervise and direct the performance of the Work, using their best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:

CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and will be available to CITY staff and' the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or their designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges and agrees to the following:

A. CONSULTANT will perform all Work skillfully, competently and to the highest standards of CONSULTANT's profession;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY's authorized representative;
CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
CONSULTANT will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONSULTANT shall be liable for all violations of such laws and regulations in connection with Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;
Exhibit 2
4 487

F. All of CONSULTANT's employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT's employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT's own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions will be commenced ' immediately upon their discovery by either Party and will be completed within seven (7) calendar days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in their sole and absolute discretion. The Parties acknowledge and agree that CITY's acceptance of any work performed by CONSULTANT or on CONSULTANT's behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT's profession.

2.5 ASSIGNMENT; The skills, training, knowledge and experience of CONSULTANT are material to CITY's willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT's duties or obligations under this Agreement without the prior written consent of the CITY. In the absence of CITY's prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT Exhibit 2
5 488

cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY.

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT
CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT's strict supervision. CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT's competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY's confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT's exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due to such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers' compensation insurance and the like.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT's compliance with applicable laws will include, without limitation, compliance with all applicable CaI/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be 6 Exhibit 2 489

limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY.

CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.

CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A.

Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance ("CGL Coverage") as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

Automobile Liability Insurance: CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.

C. Workers' Compensation Insurance/ Employer's Liability Insurance: A policy of workers' compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

Exhibit 2
7 490

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT's profession. Such coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best's Insurance Guide, have an A.M. Best's rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor's rating of no less than BBB according to the latest published edition the Standard & Poor's rating guide. As to Workers' Compensation Insurance/ Employer's Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT'S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers. Any insurance or self-insurance maintained by CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers will be in excess of CONSULTANT's insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT's officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands and agrees, that CITY's ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY's financial well-being and, indirectly, the collective well-being of the residents of the CITY.

Accordingly, CONSULTANT warrants, represents and agrees that it will furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf, and will be on forms provided by the CITY if requested. All 8 Exhibit 2 491

certificates of insurance and endorsements will be received and approved by CITY as a condition precedent to CONSULTANT's commencement of any Work. Upon CITY's written request, CONSULTANT will also provide CITY with certified copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

IV.

INDEMNIFICATION

4.1 The Parties agree that CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the "City Indemnitees") should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT's commitment to indemnify, defend and protect CITY as set forth herein.

Notwithstanding the foregoing, to the extent CONSULTANT's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT.

CONSULTANT's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to 9 Exhibit 2 492

CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT's failure to either pay CITY promptly for any costs associated with CONSULTANT's obligations to indemnify the City Indemnitees under this Article, or related to CONSULTANT's failure to either (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers' compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers' compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT's subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.

4.6 CITY does not, and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance, policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
1zi 'V ONLY USE IF FOR DESIGN PROFESSIONALS
10 Exhibit 2 493

indemnify and hold harmless the City Indemnities, defined above, from and against any and all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT's officers, employees, servants, agents, contractors, subcontractors or authorized volunteers or any other person or entity involved by, for, or with or on behalf of CONSULTANT in the performance of design professional services under this Agreement. The Parties understand and agree that the duty of CONSULTANT to indemnify, defend and hold harmless pursuant to this subsection includes the duty to defend as set forth in Section 2778 of the California Civil Code. CONSULTANT's obligation to indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, then CONSULTANT's indemnification obligation shall ` be reduced in proportion to the established comparative liability.

4.9 WORK OF ALL OTHER PERSONS/NON-DESIGN PROFESSIONALS: Except as otherwise provided under Section 42 of this Article, above, to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligent performance under this Agreement, including but not limited to the negligent acts, errors or omissions of CONSULTANT or CONSULTANT's officers, employees, agents, servants, contractors, subcontractors or subconsultants or the failure of the same to comply with any of the duties, obligations or standards of care set forth herein. The duty to indemnify, defend and hold harmless under this subsection shall not encompass a duty to indemnity, defend or hold harmless for liability, loss, suit, damage, expense, or cost caused by the negligence or willful misconduct of any or all of the City Indemnitees. The duty to indemnify, defend and hold harmless as set forth under this subsection is intended to encompass liabilities, losses, damages, expense and costs not otherwise subject to subsection 42, above.

4.10 As to the duties to indemnify under Sections 4.1 and 4.2 of this Article, above, CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT's failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT's failure to either: (i) pay taxes on amounts received pursuant to this Agreement, or (ii) comply with applicable workers' compensation laws.

4.11 As to the duties to indemnify under Sections 4.1 and 4:2 of this Article, above, the obligations of CONSULTANT under this Article will not be limited by the provisions of any workers' compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY's elected and appointed officials, officers, employees, agents and authorized volunteers. 11 Exhibit 2 494

ti
V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY's intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.

CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 6.1, below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY's written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY's ability to terminate this Agreement for convenience as provided under this Section.
12 Exhibit 2 495

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C, below, or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure
periods:
within the following time
Within ten (10) business days of CITY's issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY's employees or agents under this Agreement.

Prior to the expiration of the 10 -day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10 -day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10 -day cure period; or ii. Within fourteen (14) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14 -day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14 -day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14 -day cure period.

In addition to any other failure on the part of CONSULTANT to perform any Exhibit 2
13 496

duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT's refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT's failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT's and/or its employees' disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY's discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty- five (45) calendar days of CONSULTANT's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45 -day cure period. Prior to the expiration of the 45 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45 -day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, ; will be cured by CITY within five (5) calendar days from the date of CONSULTANT's Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT's performance under this Agreement pending
CONSULTANT's cure of any Event of Default by giving CONSULTANT written notice of CITY's intent to suspend CONSULTANT's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY's ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.

No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights 14 Exhibit 2 497

and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:

Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
G.
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT's breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.

In the event CITY is in breach of this Agreement, CONSULTANT's sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term "Documents and Data" means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, Exhibit 2
15 498

schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT will not use CITY's name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective parties may provide in writing for this purpose:

CONSULTANT:

CITY:

City of Bell Gardens
7100 S. Garfield Avenue
Attn:

Phone: 562-806-7700
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address. 16 Exhibit 2 499

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another, and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.

6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement will be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS' FEES: If either Party commences an action against the other Party, legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys' fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.
17 Exhibit 2 500

6.13 NO THIRD -PARTY BENEFIT: There are no intended third -party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section

6.16, above.

6.20 FORCE MAJEURE: The Term shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and Exhibit 2
18 501

conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT's sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section

6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
19 Exhibit 2 502

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF BELL GARDENS:

By: By:

Name: Name:

Title: Title:

Date: Da
APPROVED AS TO FORM:

By:

Rick Olivarez, City Attorney
20 Exhibit 2 503

EXHIBIT "A"

CITY RFP
21 Exhibit 2 504

EXHIBIT "B"

CONSULTANT PROPOSAL
22 Exhibit 2 505

ov
Response to City of Bell Gardens, CA - RFP for Community Engagement Tool — City Mobile App
August 30, 2023
GoGov
1930 Veterans Memorial Highway
Suite 14-125
Islandia, NY 11749
925-456-4468
www.GoGovApps.com
Exhibit 3 506

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
1 Firm Profile & Qualifications 2
2 Project Approach 5
3 Schedule of Work 6
4 Expectations for City Staff 10
5 Project Team 11
6 Project Budget / Cost 13
7 References 14
8 Product Information 15

RFP for Community Engagement Tool — City Mobile App
507

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
GOGov has been a leading software provider of Citizen Request Management (CRM) software for local government for the past 16 years, with over 350 clients ranging in size from less than 5,000 to more than 2,000,000. GOGov has over 100 California Cities & Counties as clients. In LA County alone, there are 30 neighboring Cities that use GOGov. We have extensive knowledge of the way that these agencies operate. Many of the solutions features and functions were built based off of CA City processes.

GOGov offers an extremely configurable, cloud -based SaaS solution that can bend and mold to the different needs of our various clients. The solution, GORequest, which includes an agency branded mobile app, web portal & browser -based staff facing software, can be configured, and deployed within weeks, not months or years. The GOGov platform was built and developed based on the direct feedback of its customers and with one key mantra in mind — develop user friendly software that will bend to the needs of the customer's business processes, not the other way around! The speed with which GOGov can learn City's desired business processes, configure the software, and deploy the solution live, will likely not be found in other proposals where an application is being built from scratch. The other requirements listed related to expanding the use to other categories and request topics will also be handled with ease, as GOGov has designed it's offering to be an agency wide solution and stands ready and waiting with knowledge, experience and proven success with other similar projects to help the City meet the requirements stated in the scope of work. GOGov believes that the best possible solution for the City is our industry leading, proposed CRM solution, GORequest.

GORequest enables government services to be available 24/7 through a variety of input portals which include the Web, mobile devices (via branded mobile apps), email, social media and the telephone. With GORequest, residents can ask questions, make service requests, and offer suggestions from the comfort of their home, office or mobile device such as the iPhone or Android, thus reducing the need to call or visit authority offices. Furthermore, residents can check the status of their requests and are automatically notified when the request is resolved. Many residents will have their questions answered with the built in, fully searchable knowledgebase, ultimately reducing the need to even submit a service request or have staff answer the same question repeatedly over the phone or at the counter. Citizens will appreciate the improved customer service, responsiveness, and communication. Should citizens still want to come visit WHA offices or call in, most GOGov clients have their customer service agents ready and waiting with the GORequest staff facing part of the software on the screen so that when an issue is verbally given to a staff member they can easily:
• Enter a partial amount of the citizen information and have the software look -up and fill-in the full profile of the citizen and see any prior requests that they've made. • Enter a partial amount of the address and have the software look -up and fill-in the full address and show any previous issues or requests that have taken place at that address. • Have the FAQ/Knowledgebase articles pop up on screen once they select the request type so that they can easily be reminded of key information to read back to the citizen if applicable.

RFP for Community Engagement Tool — City Mobile App
508

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
Staff can also utilize GORequest as it automates tedious tasks and enables them to better manage their workloads. Staff will get more done with less time. Key functions include:
• Email notification of tasks and deadlines
• Priority escalation and reminders
• Advanced workflow and delegation capabilities
• Simple and easy two-way communication between citizens and staff • Standard reply templates for quick and consistent correspondence • More than 20 standard reports
• Robust, easy -to -use custom reporting and scheduling tools • Configurable screens and forms
• Complete activity logging
• Integration library consisting of over a dozen different 3rd party solutions to prevent double data entry and pull in key information from system to system GOGov will become the City's single point of entry for citizens to submit requests of all varieties.

Through the use of APIs, as requests are received, integrations to other vital City software's, such as existing work order systems and GIS, ensure that they end up in the desired system for City staff to work from start to finish. GOGov can even keep track of the issue's status in your existing work order system and send customizable updates back to the citizen through GOGov via push notification or email.

The agency branded mobile app will serve as a mobile front door for the City, allowing for citizens to view a variety of vital information, complete various interactions and perhaps most importantly, submit requests and issues. The app name and style will be chosen by the City. The name chosen for the app is what citizens will search for in both the Apple App Store and the Google Play store (Android). Once again leaning on our years of experience and expertise, GOGov will work with the City to suggest best practices as it relates to the marketing of the app, ultimately helping build as strong of a user base as possible.

Almost as important as having a quality solution is having the knowledge and expertise to successfully implement the solution. GOGov is uniquely qualified to deliver the advanced and hassle -free capabilities of GORequest. The firm's founders are proven executives from leading companies like Vantive (Oracle), the inventors of customer relationship management software, Documentum (EMC/Dell), a leading document management firm, and others. As founding executives of these innovative companies, they have created industry -leading software, built reliable systems operating around the clock, year after

RFP for Community Engagement Tool — City Mobile App
509

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
year, and provided client support that is second to none. The City of Florence needs more than just a company that can build an application, it needs a long-term partner for success. A partner who can recommend best practices, recognize where unique configurations are needed and overall act in an advisory or consultative capacity for years to come. The GOGov client base, many of whom have been users of the software for 12 plus years, is a testament to how uniquely qualified GOGov is to be the City's partner for success.

The simple SaaS pricing model will simplify this project for the City. We offer true software as a service...one annual price that includes everything that the City will need for a successful project. Not to mention that there are no upfront costs to get the project started, making the GOGov solution a no risk proposition for the City.

RFP for Community Engagement Tool — City Mobile App
510

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
Implementation
The GOGov solution is more than software. In addition to the proven system, GOGov will also provide:
• Expert consulting and project management
• Configuration and implementation
• Training — remote (onsite available for an extra fee) • Extensive documentation
Together, these services provide a complete turn -key solution that is both effective and timely. The following sections provide a detailed description of these services.

Consulting and Project Management
GOGov understands that one size does not fit all. While there are standard practices, the City is unique in many ways. The company's expert consultants take the time to understand the City's individual needs and methodologies to devise an implementation plan. The plan will apply industry best practices to automating existing processes for improving customer service and efficiency. The team will consult with City staff throughout the implementation process and offer advice for improvements, where appropriate.

The Project Plan will take into account key milestones, the City's individual needs, available resources, and target deadlines. GOGov will implement the plan and carefully monitor the schedule and scope to ensure the project is on -time, on -budget, and on -scope while making the process easy and trouble -free for City staff.

Configuration and Implementation
In the consulting process, the details necessary to implement the system are gathered. GOGov and the City then complete all configuration steps:

Configuration of users, departments and security parameters Definition of workflows, staff assignments, and processes Configuration of services and accompanying forms
Input of Knowledge Base content and stock replies
Customization of screens, reports, and templates for letters and other types of correspondence GOGov will perform the initial configuration plus subsequent revisions based upon the City's feedback.

GOGov can also provide ongoing configuration changes to the system as part of maintenance and support services.

RFP for Community Engagement Tool — City Mobile App
511

Exhibit 3
GOGov
3 Schedule of Work
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
CRM Project
Action Items
> Begin Project
o Create site for client
Plan - Draft
ResPo ty ble
e
GOGov
Time Frame
Task
Hours
10 minutes
o Set-up initial website
GOGov
30 minutes
* Turn off Email Notifications
> Meeting with Project Manager
o 1st meeting with Project Manager - Provide
Highlevel overview - review docs below
GOGov
GOGov, Client
See task
above
1 hr
o Email the following Intro docs to client
GOGov
30 minutes
* 1. Getting Started Guide - CRM Overview
GOGov
See task
above
* 2. CRM Project Team Accounts
GOGov
See task
above
* 3 a. Project Plan - CRM
GOGov
See task
above
* 4. Send LDAP instructions if purchased
* 5. Send ESRI integration document if
purchased
GOGov
GOGov
o Return Project Team Contact Info
Client
-
Client Task
o Import project team to create accounts (if
not LDAP)
GOGov
e
15 minutes
o Set Department Structure
GOGov
-
-
10 mintues
o Set Department Managers for email
escalations
> Kick-off Meeting
o Schedule Kick-off Meeting with Project Team
Training
GOGov
GOGov
5 minutes
1 hr
o Email Project Team account info
GOGov
e
30 minutes
o Email FAQ Style Guide and Admin User
Guide
Configuration Tasks - Project Team (Dept
Reps)
GOGov
-
See Task
above

RFP for Community Engagement Tool — City Mobile App
512

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
o Enter Employee accounts for their
department
Client - Project
Team
2 wks to 3 mo
Client Task
o Edit, Delete or Create New Topics
Client - Project
Team
2 wks to 3 mo
Client Task
* Assign Requests to an employee
(Workflows)
Client - Project
Team
2 wks to 3 mo
Client Task
* Select Extra Fields for forms
Client - Project
Team
2 wks to 3 mo
Client Task
o Create Stock Replies (Canned Standard
Responses)
Client - Project
Team
2 wks to 3 mo
Client Task
o Review all Topics & FAQs - Designated
Reviewer
Client - Project
Manager or
equivalent
Client Task
Website Configuration for Client website
o Email Webpage instructions to reference
"GOGov" Request Form and FAQ page
GOGov
e
5 minutes
* Create webpage for request screen and FAQ
knowledgebase
Client
Client Task
* Review and update Request Form and FAQ
page
GOGov
10 minutes
* Match form colors with agency's website
GOGov
10 minutes
o Brand CRM service (ex. "Ask ") for
City website and mobile
Client
Client Task
* Email example logos to client
GOGov
5 minutes
* Create Icon or logo to reference our Forms &
FAQ page
Client
Client Task
Special Items
o Email Instructions to agency IT for SPAM
Filter pass through
GOGov
e
5 mintues
o Customize Email Notifications
Client
Client Task
30 minutes
See task
above
See task
above
See task
above
See task
above
See task
above
* Customize Welcome Email as necessary
GOGov
GOGov
GOGov
Client
GOGov
GOGov
* Customize Citizen Email Notifications
* Email Client Word document to edit Citizen
email Notifications
* Return Client Word document for Citizen
Email Notications
* Update citizen email templates
* Customize employee Email Notifications as
necessary
General Mobile Configuration - iPhone and
Android
o Schedule meeting to discuss mobile
application
Client, GOGov
30 mintues

RFP for Community Engagement Tool — City Mobile App
513

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
* Upload background image for mobile app
Client
Client Task
* Set colors for buttons and icon labels
Client
Client Task
* Choose Icons for mobile app - ex. New Issue,
Track Issue, Knowledgebase etc...

Client
Client Task
* Configure additional Mobile applets - ex. City
Council contact list
Client
Client Task
* Download and Test application
GOGov, Client
15 minutes
Branded Mobile Configuration iPhone and
Android
o Schedule meeting to discuss what is needed
for Branded application
GOGov, Client
15-30
minutes
* Fill out required Icon images in Admin Tools
under Branded Mobile Configuration
Client
Client task
* Choose an Application Name for the app
store
Client
Client task
* Identify Search Key words for app store
Client
Client task
o Submit configuration - Engineering will build
application
GOGov
2-3 weeks
Training for Staff &/or Contractors
o Schedule Training Dates
Client, GOGov
Q
o Inform Employees of CRM Training (Internal
Communications)
Client
client task
o Train Employees
GOGov, Client
1 to 2 days
1 hr 30 min
per session
o Email account information to all employees
GOGov
GOGov
o Customize and Email User Manual to
employees
GOGov
30 minutes
o Optional: Internal Testing Period (Employees
Create Practice Requests, emails turned off)
Client
up to 1 week
typically
Client Task
Preparation for Live Product
o Set Internal Soft Launch Date (Optional)
Client
Client Task
o Delete all practice requests and Turn on
Email Notifications
GOGov
10 mintues
Internal Launch - OPTIONAL (Live system, just
no publicity to public)
o Employees enter live citizen requests - CRM
Site not on Website
Client
Client Task
o Mobile Application Live or Not Live
(optional)
GOGov, Client
Q
o Inform GOGov of Workflow Adjustments
Client
Client Task
External Launch — FuII Publicity to Citizens
o Place CRM web link on City Homepage to
FAQ page and Request Form
Client
Client Task

RFP for Community Engagement Tool — City Mobile App
514

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
o Mobile Application Live (Remove Key to
unlock)
GOGov, Client
9 o Execute Communications Plan
(Recommended) Reference Communication
articles
Client
Client Task
System Administration Training
o Set Admin Training Dates (IT Staff)
Client, GOGov
Schedule Web -ex -
1 hour
1 hr

RFP for Community Engagement Tool — City Mobile App
515

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
During the project kickoff call, the City's dedicated trainer/project manager from GOGov will review with the core project team the information that we will need to collect to start going from where we are now to up and running live with a successful project. Generally speaking, the quicker the City can compile and share the information back to GOGov, the faster we are able to get that input into the system and have a timely implementation. Some of the early key information includes topics, staff users, assignments, app name, app graphics and departments from the City that will participate. Please see the detailed project plan in the previous section that includes key deliverables.

RFP for Community Engagement Tool — City Mobile App
516

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
GOGov is proposing to the City a fully hosted, ready to configure and implement, government agency specific solution. Because of this fact, GOGov has the staff ready in our various company teams for on boarding and supporting the City.

Should the City decide to contract with GOGov, they will be assigned a dedicated project manager who will work to help get the project from idea to up and running live. This will include configuration, training and implementation. Typically, GOGov assigns project managers from our customer success team to our clients based on availability when the client signs on. However, GOGov has made accommodations internally to be able to guarantee the City a specific team member, Joe Palladino. Joe is one of our most senior team members and is extremely qualified to be working with the City on this project. You can find a copy of Joe's resume below:

RFP for Community Engagement Tool — City Mobile App
517

Personal and Confidential
Joseph Palladino
Manager, Customer Success
oy ent istory
GoGov, Inc. (Islandia, NY)
Manager, Customer Success (April 2019 —Present)
• Oversee daily operations, including Implementation, Support and Customer Success • Develop and deliver training programs for all products Project Manager
• Improve customer experience by taking a proactive approach Exceed expectations by completing project goals ahead of deadlines Granicus (Ronkonkoma, NY)
Implementation Manager (March 2014 — April 2019)
• Project Manager for over 75 clients
Customer Success contact for troubled accounts
Create Board Reports monthly for the Implementation and Customer Success Teams • Ensure internal communication among teams is clear and concise • Develop and deliver training programs for all products Use HTML coding to create and modify custom templates
Prepare and send release notes and all customer communications for the Product Team Assist in developing new software solutions that meet client's needs • Experienced with Salesforce, JIRA/Confluence, OpenAir, Basecamp, Asana, Hipchat, Teamwork, Slack
Proficient in Microsoft Office suite
'lent eferences
Norwalk City, CA
Priscilla Segura. Administration (Public Information)
(562) 929-5753, [email protected]
Indio City, CA
Jason Anderson, Code Enforcement
(760) 391-4123, [email protected]
West Contra Costa Transit Authority, CA
Mike Furnary, Transit
(510) 724-3331, [email protected]
ucation
• Bachelor of Science (Mathematics and Secondary Education) - St. Joseph's College — Patchogue, NY
Exhibit 3

518
Personal and Confidential

Exhibit 3
GOGov
6 Project Budget / Cost
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
At GOGov, we believe that purchasing should be as simple & predictable. Government agencies should be able to select a product with the confidence that they will not have to dip back into the budget a few short months later to add additional users, receive additional training or update configuration. Keeping those principles in mind, we offer true software as a service. One annual fee that encompasses EVERYTHING you'll need for a successful project. Please see some highlights below:
• No Upfront Costs
• Unlimited Users
• Unlimited Departments
• Unlimited Topics
• Unlimited Workflows/ Automations
• Unlimited Data Storage
• Unlimited Remote Training for the Life of Working Together • Software Updates Included
• 24/7 Emergency Phone Support
• Self Service Online Knowledge Base
• Future Proof
GORequest
Citizen Request Management (CRM) — Unlimited Subscription ArcGIS
Integration to the City's ESRI GIS System
GONotify
Citizen Notifications & Alerts — Unlimited Subscription $15,000
/year
$3,000
/year
$6,180
/year
Services: $0 Annually: $24,180

RFP for Community Engagement Tool — City Mobile App
519

GOGov
7 References
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
Agency Name
Point of Contact
Phone Number
Email Address
Refereilt
City of San Luis Obispo, CA
Rebecca Bernstorff — Business Services & Administrative Manager (805) 781-7203
rbernstorff:o slocity.org
Rte
Agency Name
Point of Contact
Phone Number
Email Address
Agency Name
Point of Contact
Phone Number
Email Address
Exhibit 3
City of San Dimas, CA
John Lee — IS Administrator
(909) 394-6218
jlee(ci?sandimasca. ov
Refe
City of Los Alamitos, CA
Michelle Muller — Management Analyst
(562) 357-4514
tnmuller(weityollosalau1itos.org-

RFP for Community Engagement Tool — City Mobile App
520

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
GORequest is a CRM offering geared specifically toward government agencies that represents the next stage in the evolution of government providing superior customer service to its constituents. GORequest enables local government services to be available 24/7 through a variety of input portals which include the Web, mobile devices, email, social media and the telephone. With GORequest, residents can ask questions, make service requests, and offer suggestions from the comfort of their home, office or mobile device such as the iPhone or Android, thus reducing the need to call or visit City Hall. Furthermore, residents can check the status of their requests and are automatically notified when the request is resolved. Many residents will have their questions answered with the built in, fully searchable knowledgebase, ultimately reducing the need to even submit a service request or have staff answer the same question repeatedly over the phone or at the counter. Citizens will appreciate the improved customer service, responsiveness, and communication. Should citizens still want to come visit City Hall or call in, most GoGov clients have their customer service agents ready and waiting with the GORequest staff -facing part of the software on the screen so that when an issue is verbally given to a staff member they can easily:
• Enter a partial amount of the citizen information and have the software look -up and fill-in the full profile of the citizen and see any prior requests that they've made. • Enter a partial amount of the address and have the software look -up and fill-in the full address and show any previous issues or requests that have taken place at that address. • Have the FAQ/Knowledgebase articles pop up on screen once they select the request type so that they can easily be reminded of key information to read back to the citizen if applicable.

Staff can also utilize GORequest to automate tedious tasks and enable them to better manage their workloads. Staff will get more done with less time. Key functions include:

RFP for Community Engagement Tool — City Mobile App
521

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
• Email notification of tasks and deadlines
• Priority escalation and reminders
• Advanced workflow and delegation capabilities
• Simple and easy two-way communication between citizens and staff • Standard reply templates for quick and consistent correspondence • More than 20 standard reports
• Robust, easy -to -use custom reporting and scheduling tools • Configurable screens and forms
• Complete activity logging
• Integration library consisting of over a dozen different 3rd party solutions to prevent double data entry and pull in key information from system to system The GORequest system represents a complete, intuitive, hosted solution so there is no additional hardware or software to purchase or install. The web -based tools are available from any device connected to the internet, making it available from anywhere, anytime. The simple software -as -a -service pricing model makes purchasing decisions easy for your agency; you do not have to decide on a number of seats, read-only access, or a finite number of workflows/automations as our pricing model includes unlimited topic types, automation behind topics, data storage, training, support, upgrades, and maintenance. GORequest is designed and packaged for sale to be an agency -wide solution, used by all departments. Citizens will reap the benefits of a one -stop -shop for all customer service related questions and answers, while the software's group and role permissions (which can be managed from Active Directory with the proposed LDAP integration!) make it easy for each agency department to own and manage their piece of the process.

RFP for Community Engagement Tool — City Mobile App
522

IMICIZZOIN
ett
o
Exhibit 3
GOGov
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
Agency Branded Mobile App
The GORequest solution comes standard with an agency branded mobile app! This app is available via both iOS and Android. Agencies can create a unique name and logo that captures their goals and resonates with citizens. That app name is what citizens will search for in their respective app stores to download this tool. Once downloaded, the app will appear on the device home screen with a unique logo and name, helping to have the agency branding resonate even more with the user. All updates and changes to the app are easily done by the agency from the administrative part of the software and do not require the end user to do an update from the app store to see the changes reflected! The mobile app is designed to serve as the digital front door for your entire agency, allowing for easy submission of service requests.

Service Request Submission Via Mobile App
The main functionality that agencies typically desire from the mobile app is simple, easy to use service request submission capability. Using the GOGov mobile app, citizens and staff alike can submit a request with only a few taps of their finger. Intuitive search capability on request topics makes it a breeze for citizens to find the topic they are looking for. Using location services, the app knows the current location of the user and when applicable, the app will automatically fill in and submit this information along with the citizen's request.

If someone sees an issue to be reported but
doesn't have time to open the app, they can
simply snap a photo and submit the issue
later. The GORequest software will
automatically adjust to use the photo's

RFP for Community Engagement Tool — City Mobile App
523

Exhibit 3
GOGov
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
location. The only thing left for the user to do is fill out the agency's requested information for that topic, and submit. GOGov allows agencies to create an unlimited number of request types. As an agency, this is going to allow for the collection of the exact information each department desires. It may also lead to clutter on the mobile app, which is why GOGov allows for each agency to choose which topics are available for submission via mobile app and which are available via the web. It also means that there will be different needs for each topic in terms of exactly what type of information needs to be collected.

MetrapollsGO ® View Knowledgebase
Enoel
-.x pr:vaie property onh
Requests
BarkinOvii tniormation
GORequest makes this simple with unique, unlimited
custom fields. Add custom labels to a wide variety of
field types (single select, multi -select, short text,
long text, date picker, time clock, etc.) and apply
them uniquely to their corresponding request type.

Citizens are happy because they are prompted to
enter information that will help to fill their request
faster, while the agency also wins by gathering the
correct details to route and assign the request
internally for quick resolution.

Communication and tracking ensure that staff and citizens are both on the same page regarding the request's status. Users of the mobile app will receive push notifications confirming submission, updates to statuses of their requests, notice of closure of their request and even a direct message from staff. The collaboration tool built into the staff facing version of the software makes it simple for agency staff to directly message citizens and have them notified of that message via push notification. Citizens are then easily able to open the related request and respond back to agency staff in the collaboration area of the request. The entire conversation is

RFP for Community Engagement Tool — City Mobile App
524

Exhibit 3
1930 Veterans Memorial Highway, Suite 12-425
Islandia, NY 11749
logged on the request record so a clear history of all communication on that specific topic is seen by both sides. Users can also easily view the status or any comments of previously submitted requests from right inside the app with a single tap.

Mobile Applets
With citizens having such a variety of apps at their disposal, GOGov wants to help your agency provide the most value possible to those citizens who choose to download and use your mobile app. In order to do this, GOGov has created a variety of applets, which are specific buttons/functions available to the citizen inside of the app, allowing the agency to provide more utility than simply submitting a request. There are two types of applets to create and setup — native and non-native.

Native Applets
GORequest has a number of different native applet offerings. An applet is considered "native" if it can be setup and configured from the system configuration part of the software. The driving force behind all the applets is to provide users of the mobile app with extremely quick and easy access to information and services offered by the agency. GORequest offers the following types of native applets:
• Single Phone List — one list of important phone numbers and their related names. • Grouped Phone List — the ability to have multiple single phone lists on one screen, broken down by group or topic as to make it easier to find the number and to not have a long scrolling list, making for a poor user experience. • Elected Officials — Citizens no longer need to search through your website to find the names and information of their elected officials. Agencies can easily fill out the following for each elected official they have at the moment: Name, Title, Photo, Email, Two Phone numbers, Info/Bio, and a URL or weblink to an external page where perhaps there is more information pertaining to that official or the area they represent. Also available in this applet is the ability to "message" the elected official. The messages are actually sent into the GORequest system as tickets, not directly to the official as an email, so that they can be tracked in terms of if they were answered and how long it took as well as to assign