Bell Gardens City Council
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Agreement Number: Q-1331936

ORDER FORM
This Order Form is made by and between City of Bell Gardens, CA (hereinafter “Client”) whose principal place of business is 7100 Garfield Avenue, Bell Gardens, California, United States 90201 and Diligent Corporation (hereinafter “Diligent”), whose principal place of business is located at 1111 19th St NW, 8th Floor, Washington DC 20036. The Order Form is effective as of the Effective Date, as defined below. Each of Client and Diligent are a “Party” and are together the “Parties.” All amounts are in USD currency.

A. Terms
This Order Form, together with the applicable General Terms and Conditions attached as Exhibit A and the applicable Product Terms as identified at https://diligent.com/product-terms , form the entire agreement between the parties in respect of the products and services set forth in this Order Form (the “Agreement”). For purposes of this Agreement, in the event of any conflict between the Order Form and the General Terms and Conditions, the Order Form shall control. Notwithstanding anything to the contrary in any purchase order or other document provided by Client, any product or service provided by Diligent to Client in connection with a purchase order related to this Order Form is conditioned upon Client’s acceptance of the Agreement. Any additional, conflicting or different terms proffered by Client in a purchase order or otherwise shall be deemed null and void.

B. Diligent Services
Diligent Community Package
Description Detail Quantity Annual Price Per Total Annual Price Diligent Community Platform Community Platform 1 6,750.00 USD 6,750.00 USD Community Video Manager
Powered By Boxcast
1 4,000.00 USD 4,000.00 USD
BoxCast Encoder 1 0.00USD 0.00USD
Total Annual Subscription Fee:10,750.00USD
One-Time Installation Fee:1,800.00 USD
As of the execution of this Order Form, Client will pay a total of 12,550.00 USD (plus applicable taxes) for the subscriptions and/or services purchased under this Order Form. Upon execution of this Order Form, Diligent will issue billing documents for such subscriptions and/or services, which may include invoices or credit memos as applicable.

Pricing is valid until November 30, 2024. If the Agreement received is executed by Client after this date, Diligent may accept or reject the Agreement in its sole discretion.

The “Effective Date” of this Agreement shall be the date of the Client’s signature, and the Initial Term of the Agreement shall run for 1 yearfrom the Effective Date. At the Client’s discretion, Client may extend the Initial Term for an optional four (4) 1-year Renewal Terms.

For each year of the Term and the optional four (4) 1-year Renewal Terms, pricing shall increase by 4.00% on each anniversary of the Effective Date. Any notices of non-renewal issued by Client to Diligent must be provided to [email protected]. All Subscription Fees shall be payable on an Annual basis in advance. All payments are due Net 30 days from the date of invoice.
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Agreement Number: Q-1331936 C. Notices And Client Information
Invoicing Notices
Client Contact Name: \ccni1\ \ccnn1\ Address: \ai1\ \an1\ Billing Contact: \bci1\ \bcn1\ Phone: \pi1\ \pn1\ E-mail: \ei1\ \en1\ Additional Email: \aei1\ \aen1\ VAT/Tax ID: \vat1\
Purchase Order: \po1\
IF APPLICABLE: †\Tax-exempt Entity: Please attach a copy of your tax-exemption certificate to this order form.

Notices to Diligent:

Except as otherwise identified, all notices to Diligent shall be sent to:[email protected] ([KLELW

Agreement Number: Q-1331936 IN WITNESS WHEREOF, the Parties hereto have executed the Agreement as of the Effective Date.

City of Bell Gardens, CA Diligent Corporation
(“Client”)(“Diligent”)
Signature:\s1\Signature:\s2\
Name:\n1\Name:\n2\
Job Title: \t1\Job Title: \t2\
Date:\d1\Date:\d2\
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Agreement Number: Q-1331936

EXHIBIT A

GENERAL TERMS AND CONDITIONS
These General Terms and Conditions (the “Terms and Conditions”) govern the use of allDiligent products and services.

These Terms and Conditions are entered into by Diligent and Client (as defined below) as of the date Client purchases, or otherwise accesses or uses, any Diligent products or services.

1. Definitions.The following terms, as used within these Terms and Conditions, will have the meanings set out below:
“Affiliate” means, with respect to any legally recognizable entity, any other entity Controlling, Controlled by, or under common Control with such entity.“Control” means direct or indirect (i)ownership of more than fifty percent (50%) of the outstanding shares representing the right to vote for members of the board of directors or other managing officers of such entity, or (ii) for an entity that does not have outstanding shares, more than fifty percent (50%) of the ownership interest representing the right to make decisions for such entity. An entity will be deemed an Affiliate only so long as Control exists. “Agreement” means these Terms and Conditions, together with the applicable Product Terms and Order Form.
“Client”means the entity or organization who purchases access to, or otherwise accesses or uses, any Diligent Services, Software and/or Professional Services. “Client Data” means the information successfully submitted by Client or its Users to the Diligent Service. “Content Provider”means a supplier of data, information, software, services, artificial intelligence algorithms and technologies or other items that are part of or otherwise used in connection with the Reporting, News, and Education Services.
"Data Protection Laws" means any legislation or regulation (to the extent Client, Diligent or Users are subject to it), that govern or otherwise apply to personal information that is processed under the Agreement, including, but not limited to the European Union Regulation 2016/679 (General Data Protection Regulation), the UK Data Protection Act (2018), the Singapore Data Protection Act 2018, the Australian Privacy Act 1988 (Cth), the California Consumer Privacy Act of 2018, each as may be amended from time to time and the Swiss Federal Act on Data Protection and its pertaining Ordinances. “Deliverables” has the meaning set out in Section 13.
“Diligent”has the meaning set out in the Order Form.
“Diligent Service”means each proprietary software-as-a-service developed by Diligent, as described in more detail in the applicable Documentation. For clarity, Diligent Service includes the Reporting, News, and Education Services.
“Documentation”means the training materials, specifications, and technical information regarding any Diligent Service and Software provided by Diligent to Client and its Users, and all other information and User instructions regarding the capabilities, operation, installation and access to the Software and Diligent Service, as may be updated by Diligent from time to time. For the avoidance of doubt, Documentation may be made available by electronic means.
"Effective Date" has the meaning set out in the Order Form or, if no Effective Date is specified, the date Client purchases access to, or otherwise accesses or uses, any Diligent products or services. ([KLELW

Agreement Number: Q-1331936 “Freemium Service”means a product, service or functionality provided by Diligent that may be made available to Client to use, at Client’s option and at no additional charge, including, but not limited to, any product, service or functionality provided for trial, evaluation, demonstration, educational use, beta, limited release, early access, or other “freemium” or free access use. “Order”or “Order Form” means the ordering document or invoice issued by Diligent, its Affiliates or one of their authorized resellers for the purchase by Client of access to any Diligent Services, Software, and/or Professional Services.“Order” or “Order Form” includes any Statement of Work agreed by both Parties.

An Order Form may for the avoidance of doubt be issued electronically. “Party”and/or “Parties”means Diligent and Client (as defined herein). “Product Terms” means any specific terms and conditions applicable to specific Diligent Service(s), Software, and/or Professional Services ordered by Client. The Product Terms are available at https://www.diligent.com/product-terms or similar successor website as made available by Diligent. “Professional Services” means those specific consulting services (if any) agreed to in an Order Form to be delivered by Diligent in connection with a Diligent Service (including any services identified as professional services, consulting services, managed services, or implementation services in an Order Form), but excluding support services.
“Professional Services Term”means the term during which Professional Services shall be performed, being either (a) as specifically identified in the applicable Order Form where Professional Services are ordered; or (b) if no term is identified within such Order Form, then from the Effective Date of such Order Form until completion of the Professional Services identified therein. “Reporting, News, and Education Service” means that portion of any Diligent service or product which provides, distributes, performs, broadcasts, or otherwise makes available any data, data structure, metadata, metrics, charts, graphs, literature, or other content in any form and/or any derivatives thereof, including, where applicable, all updates delivered thereto (but at all times excluding the data uploaded by Client into the Diligent service or product). Reporting, News, and Education Services may include services using artificial intelligence algorithms and technologies. “Software”means any proprietary downloadable software applications and productsdevelopedby Diligent and provided to Client (and its Users) for installation and use by Client (and its Users) on a personal computer,tablet or other device, including any Updates thereto provided by Diligent during the Term. “Statement of Work”or “SOW”means an Order Form solely for Professional Services to be provided in connection with a Diligent Service or Software (such Diligent Service purchased under a separate Order Form).
“Subscription Fees” means the fees for the right to access and use a Diligent Service, Softwareor, where applicable, Professional Services as set out in the applicable Order Form. “Term” has the meaning set out in Section 3.
“Updates”means corrections, bug fixes, patches, modifications, updates and enhancements that Diligent, in its sole discretion, makes generally available to its customer base. “User”means an individual identified by Client as authorized to access a Diligent Service in accordance with the applicable Order Form.
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Agreement Number: Q-1331936 “User ID”means a unique alphanumeric identifier assigned to a User so that the User can access the Diligent Service, Software and use the corresponding authorized features of a Diligent Service.

2. Provision of Product and Services.During the Term, Diligent will make the Diligent Services specified in the Order Form available to Client. Client will provide Diligent with all necessary and reasonable cooperation to enable Diligent to perform its obligations under the Agreement. If Cli ent’s subscription includes an hours, days or similar time allotment, Client must fully use such time allotment before the conclusion of each year of the Term or else such time allotment shall expire (unless otherwise expressly agreed in Client’s Order Form).

3. Term.The Term of this Agreement begins on the applicable Effective Date and will continue for the period identified as the “Initial Term” in the Order Form (“Initial Term”). If no specific Initial Term period is stated in the Order Form, the Initial Term shall be one year.After the Initial Term, the term of the Agreement will automatically renew for additional one (1) year terms (“Renewal Term”), unless either Party provides the other written notice of non-renewal no later than thirty (30) days prior to the expiration of the Initial Term or any Renewal Term. Diligent may implement revised pricing for any Renewal Term by giving written notice of the new pricing to Client at least sixty (60) days prior to the commencement of a Renewal Term and the pricing will apply to the Renewal Term unless Client provides written notice of non-renewal in accordance with this Section. Collectively each Initial Term and each Renewal Term (if any) constitute a “Term” in respect of the applicable Order Form.

4. Access Right; Restrictions.

4.1. Access Rights.During the Term and conditioned upon Client’s compliance with all the terms of the Agreement, Diligent grants to Client, a limited, non-exclusive, non-transferable, and non-sublicensable right to allow Users to access and use the applicable Diligent Services set out in the relevant Order Form solely for Client’s internal business purposes. Certain Diligent Services and Software may be accessed and delivered electronically through a secure area of the applicable Diligent website and are deemed delivered when they are made available for access or download by Client, as applicable.

4.2. Software. During the Term and conditioned upon Client’s compliance with all the terms of the Agreement, Diligent grants Client a limited, non-exclusive, non-transferable, and non-sublicensable right to install and use the applicable Software in accordance with the Documentation for such Software.

4.3. Affiliates. To the extent that Client is purchasing access on behalf of its Affiliates, Client irrevocably and unconditionally guarantees the compliance of each Client Affiliate with the Agreement and will be jointly and severally liable with each Client Affiliate for breach of the Agreement. All remedies available to Diligent, including the ability to obtain injunctive relief, will apply to such Client Affiliates, and Client will reasonably assist Diligent in enforcing Diligent’s rights and remedies against such Clien t Affiliates.Client’s Affiliates may enter into an agreementwith Diligent on the same terms as Client under this Agreement by entering into an Order Form referencing the agreed terms between Client and Diligent. Any such Order Form shall be its own separate agreement between Diligent and Client Affiliate, running on its own term, and the termination of this Agreement shall not terminate such separate agreement (or vice versa).

Notwithstanding the foregoing, the provisions and limitations of this Agreement will apply to Client and all of its Affiliates entering into an Order Form referencing the agreed terms between Client and Diligent in the aggregate. For the avoidance of doubt, where Client Affiliate is based outside Client’s country, a Diligent Affiliate (where applicable) may enter into such Order Form in lieu of Diligent, and pricing may be converted to a local currency where such local currency is supported by the Diligent Affiliate.

4.4. Reservation of Rights. Except for the limited rights set forth in Section 4.1 and 4.2 above, Client does not acquire any intellectual property or other rights, express or implied, in or relating to any Software or Diligent Services. Diligent (and as applicable the Content Providers) reserves all title, ownership, and other rights to all Software and Diligent Services, and nothing in this Agreement shall transfer or assign ([KLELW

Agreement Number: Q-1331936 any right, title or interest to the Software or Diligent Services to Client. Client and Users will not remove, obscure, or alter Diligent’s copyright notices, trademarks, other proprietary rights notices, or any other content of any kind appearing in the Diligent Services, Software, or Documentation.

4.5. Restrictions. Client must not, and represents and warrants it will not, use the Diligent Services in any manner that is not described in the Documentation or in any manner that is prohibited by the Agreement.

Client is responsible for all access and use of the Diligent Services and Software by its Users and any person that gains access through Client or any of its Users or User IDs.

4.6. Restrictions on Use. Client must not and must ensure that Users do not, directly or indirectly, (i) except where applicable law requires it to be permitted despite this limitation, reverse engineer, disassemble, decipher, translate, decompile, prepare derivative works of the Diligent Services or Software or otherwise attempt to access, imitate, derive or discover the source code thereof; (ii) upload any Client Data or any content, data or information that is unlawful, harmful, threatening, abusive, harassing, tortious, defamatory, vulgar, obscene, libelous, invasive of another’s privacy or right of publicity, hateful, or racially, ethnically or otherwise objectionable (or in breach of any Data Protection Laws); (iii) infringe the intellectual property or privacy rights of any third party in connection with use of the Diligent Services, Software or Documentation (including by uploading Client Data to the Diligent Services); (iv) interfere with or disrupt Diligent’s software, the Diligent systems used to host the Diligent Services, other equipment or networks connected to the Diligent Services, or disobey any requirements, procedures, policies or regulations of networks connected to the Diligent Services made known to Client; (v) license, sell, rent, lease, lend, transfer, outsource, sublicense or otherwise provide access to the Diligent Services or Software or utilize the Diligent Services for the benefit of a third party, including through a service bureau, commercial time- sharing arrangement, or application service provider (ASP) arrangement; (vi) provide publicly, or make publicly available, any links, hypertext (Universal Resource Locator (URL) address) or otherwise (other than a “bookmark” from a Web browser) to the Diligent Services, or any part thereof; (vii) except where applicable law requires it to be permitted despite this limitation, circumvent the User authentication or security of the Diligent Services or any host, network, or account related thereto; (viii) perform any penetration testing on or with respect to the Diligent Services, including use of any tools, code or instruction intended to fuzz, damage, destroy, alter, reveal any portion or expose vulnerability of the Diligent Services (unless specifically authorized by Diligent in writing); (ix) mirror the Diligent Services on any server; (x) make any use of the Diligent Services that Diligent reasonably believes is abusive or that violates any applicable local, state, national, international or foreign law; (xi) fail to use commercially reasonable efforts to prevent the unauthorized license, sale, transfer, lease, transmission, distribution or other disclosure of the Diligent Services; (xii) allow any non-Users to use any User IDs, code(s), password(s), or other mechanisms issued to, or selected by, Client or Users for access to the Diligent Services; (xiii) use the Diligent Service, in whole or in part, in any manner that competes with Diligent or its Affiliates, including, but not limited to, any distribution of a Diligent Service, related data or derivative works based thereon; (xiv) create a database in any form whatsoever from the Diligent Service; (xv) associate the Diligent Service or its content to another website by employing any technology, including, but not limited to, hyper linking and framing; (xvi) use automated systems, software or processes to extract or compile data from the Diligent Service (“data scraping”); or (xvii) use the Diligent Service as part of Client’s intranet or other internal network.

4.7. User IDs. As part of the implementation of certain Diligent Services, Client may be required to identify in writing the Users, who will be assigned User IDs. Rights of any User to utilize any Diligent Services cannot be shared or used by more than one individual. Client must not and will ensure that Users do not permit any other individual or entity to access (through User ID and password sharing or otherwise) the Diligent Service or Software. Client is restricted to the number of Users for which it has purchased subscriptions. Virtualization technology may not be used to circumvent the restrictions in this Agreement.

Client may on a permanent basis transfer a User's access right purchased by Client to another User without incurring additional Subscription Fee charges (but subject to payment of an installation fee, if applicable), as long as the number of Users does not exceed the number of Users purchased, and the original User is no longer a User and is not permitted access to the Diligent Service. If Client exceeds, or ([KLELW

Agreement Number: Q-1331936 wishes to increase, the number of Users, additional fees will apply.

4.8. Feedback. Client is not required to provide Diligent any feedback, comments or suggestions about the Diligent Service or any of Diligent’s technologies, products, or services (“Feedback”).However, if Client provides Feedback, Client agrees that even if it is designated confidential, the Feedback is not confidential and Diligent is free to use, disclose, reproduce, license or otherwise distribute the Feedback without any obligations or restrictions of any kind, including intellectual property rights. For the avoidance of doubt if such Feedback includes personal information under Data Protection Law then Section 5.6 of this Agreement shall apply.

5. Client Data and Client Materials.

5.1. Client reserves all title and ownership of Client Data. Diligent will take reasonable security measures with respect to the storage and transmission of Client Data. Upon Client’s reasonable request, Diligent will provide Client with Diligent’s then-current security Documentation made generally available to customers of the relevant Diligent Service. Diligent shall promptly and without undue delay notify Client after confirming any actual or reasonably suspected information security breaches affecting the security of Client Data.

5.2. Client hereby grants Diligent the right to use Client Data for the purposes of providing the Diligent Services pursuant to the Agreement. If Client furnishes to Diligent any content, materials or other intellectual property (including graphics, logos, trad emarks, etc.) other than Client Data (collectively “Client Materials”) Diligent may use Client Materials in connection with the provision of the Diligent Services and Professional Services under the Agreement. Diligent may collect information generated or derived from use of the Diligent Services ("Usage Data") for its business purposes, including to provide, maintain, and enhance its products and services, notifying Client and Users of product upgrades, or other necessary notifications. For clarity, Usage Data will not include the content of Client Data.

5.3. Client determines what Client Data it uses in connection with the applicable Diligent Service and retains full control over the access to and use of its Client Data. Diligent will not access Client Data, except as instructed or authorized by Client, wherenecessary to prevent or address service or technical problems affecting Client, or as required by applicable law, regulation or court order.

5.4. Client agrees that Diligent and its affiliated companies may reference Client as a Diligent customer (including using Client’s name and logo), including on Diligent’s and its affiliated companies’ website.

Diligent will (a) comply with Client’s reasonable instructions that are provided to Diligent related to such use of name and logo and (b) promptly cease such reference upon Client’s request (such requests may be directed to [email protected]).

5.5. Client is responsible for providing sufficient bandwidth and network connectivity to ensure all Users can access and use the Diligent Service. The technical requirements set forth in the Documentation are subject to change upon notice. To ensure Client receives optimal performance, Client should use the Diligent Service on a hardware and software system that matches or exceeds the highest specifications recommended by Diligent in the Documentation. Suit able configuration of software and hardware will depend on individual circumstances. System performance may be adversely affected by unsuitable software or hardware. Client is responsible for ensuring its firewalls permit access to the Diligent-owned URLS/IP Addresses. Client is responsible for taking reasonable security precautions, including, without limitation, determining the security configurations of its systems (e.g., password construction rules and expiration intervals) and for periodically reviewing such precautions. Client is responsible for setting up and ensuring the confidentiality of User accounts and passwords assigned to them for use with the Diligent Service. Client is responsible for promptly notifying Diligent after confirming any actual or reasonably suspected information security breaches affecting the security of the DiligentServiceor Softwareof which it becomes aware, including without limitation compromised User accounts. Client is responsible for 
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Agreement Number: Q-1331936 defining its authorized approvers, documentation and validation requirements for changes to its use and access to the Diligent Service.

5.6. Each Party will comply, to the extent applicable, with data protection and data privacy laws in performing their obligations under this Agreement. Diligent’s Data ProcessingAddendum is also available at https://diligent.com/data-processing-addendum , and the terms of such Data Processing Addendum as of the Effective Date are hereby incorporated into this Agreement by reference. Client may separately elect to execute such Data Processing Addendum provided that Client returns a copy of such executed Data Processing Addendum to Diligent at [email protected].

6. Pricing and Payment.

6.1. Fees. In consideration for the provision of the applicable Diligent Services and Professional Services, as applicable, Client will pay the amounts set forth in the Order Form in accordance with the terms set forth in this Section. All Subscription Fees are to be paid annually in advance. Except as specifically provided to the contrary in the Agreement and to the maximum extent permitted under applicable law, in the event of the cancellation, completion, expiration or termination of the Agreement, all monies paid or due or owing to Diligent by Client shall be deemed non-refundable. Any reduction in the quantity of any purchase made in an Order Form must be agreed in writing by the Parties at least thirty (30) days in advance of the commencement of the next Renewal Term, and any such reduction shall take effect as of the commencement of the next Renewal Term. If there is no written agreement to reduce the quantity of any purchase in an Order Form by such time, the Agreement will automatically renew for the same quantity for the preceding Initial or Renewal Terms, as applicable. Diligent will issue an invoice to Client for the Initial Term’s Subscription Fee for the first year and any other fees on or about the date the Order Form is executed. For each year of the Term thereafter, Diligent will invoice Client for Subscription Fees approximately thirty (30) days prior to the anniversary of the applicable Effective Date. Client will pay all invoices within thirty (30) days of the date of invoice. For any amount not paid when due and without prejudice to any other rights and remedies of Diligent, Diligent may charge a 1.5% per month (18% per annum) finance charge or, if lower, the maximum amount allowed under applicable law in the jurisdiction in which Client is located. Client will reimburse Diligent for its costs incurred (including reasonable attorney’s fees) in the collection of Client's past due amounts. If in Diligent's reasonable opinion Client is in breach of this Agreement, including Client’s payment obligations hereunder, Diligent may, without limiting its other rights and remedies, suspend access to the Diligent Services and/or Professional Services, provided Diligent has given Client at least ten (10) days’ prior notice. Client will be responsible for all reasonable, pre-approved travel, accommodation and meal expenses incurred in connection with any on-site training, services or instruction. Such expenses will be invoiced at actual cost. If Client reschedules or cancels any onsite training, instruction or Professional Services for which Diligent has incurred non-refundable out-of-pocket expenses, Client will reimburse Diligent for such non-refundable expenses. All amounts payable to Diligent hereunder are payable in full in the currency specified in the Order Form without deduction or set off, and shall be in addition to all applicable taxes, bank fees or duties, which are also Client’s responsibility.

6.2. Taxes. All Subscription Fees are quoted exclusive of all sales or value-added tax.Client is responsible for payment of all applicable value-added, sales, use, license and other transaction-based taxes (such as gross receipts or excise taxes), withholding taxes, and all applicable export and import fees, customs duties, and similar charges (other than taxes based on Diligent's net income) which are levied or imposed by reason of the transactions contemplated by this Agreement. In the event that any withholding taxes are payable under any applicable law in respect of any payment due to Diligent under this Agreement, Client shall gross up such payment such that the balance payable to the Diligent after deduction of the applicable withholding taxes shall be equivalent to the original amount due to Diligent.

Provided that in the event any avoidance of double taxation treaty is applicable to such payments, Diligent and Client shall cooperate to obtain the full benefit of such treaty.

7. Warranties and Disclaimers.
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Agreement Number: Q-1331936

7.1.Software and Services. During the Term, Diligent represents and warrants thatthe applicable Diligent Service and Software will materially conform to the applicable Documentation.The warranty will not apply:
(i) if the applicable Diligent Service or Software is not used in accordance with this Documentation; or (ii) if the defect is caused by Client Data, Client Materials or any third-party services, content, products or modification or customization to such Diligent Service or Software.

7.2.Remedy for Breach of Warranty. If notified in writing of a valid warranty claim under Section 7.1, Diligent will, at its option, (i) correct the non-conforming Diligent Service or Software so that it materially complies with the Documentation; (ii) provide a replacement with substantially equivalent functionality; or (iii) terminate the Agreement and refund a pro-rata portion of the prepaid Subscription Fee based on the number of months remaining in the Initial Term or Renewal Term as of the date that Client provided written notice of the warranty claim under Section 7.1. Subject to Section 7.1, this Section states Diligent's entire liability and Client’s sole and exclusive remedy for breach of warranty under Section 7.1.

7.3.Viruses. Diligent will take reasonable precautions to protect against any person acting by, under or through Diligent from introducing any software virus, worm, “back door,” “Trojan Horse” or similar harmful code into the Software provided hereunder.

7.4.Disclaimer.

A. EXCEPT AS SPECIFICALLY PROVIDED IN THE AGREEMENT AND TO THE MAXIMUM EXTENT

PERMITTED BY APPLICABLE LAW, DILIGENTDISCLAIMS ALL WARRANTIES, REPRESENTATIONS, CONDITIONS AND ALL OTHER TERMS WHETHER EXPRESS, IMPLIED OR STATUTORY.

B. THE WARRANTIES, REPRESENTATIONS, CONDITIONS AND ALL OTHER TERMS DISCLAIMED IN SECTION 7.4(A) SHALL INCLUDE (WITHOUT LIMITATION) ANY WARRANTIES, REPRESENTATIONS,

CONDITIONS AND OTHER TERMS OF QUALITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.

C. DILIGENT MAKES NO WARRANTY, UNDERTAKING, REPRESENTATION, CONDITION OR OTHER

AGREEMENT THAT THE DILIGENT SERVICE, PROFESSIONAL SERVICES, SOFTWARE, OR ANY INFORMATION OR DATA ACCESSED OR STORED THEREIN WILL MEET CLIENT’S REQUIREMENTS OR BE ACCURATE, COMPLETE, ERROR-FREE, RELIABLE, OR AVAILABLE.

D. TO THE EXTENT THAT A PARTICULAR JURISDICTION DOES NOT ALLOW FOR THE EXCLUSION

OF A WARRANTY, THAT WARRANTY WILL BE LIMITED TO THE MINIMUM PERIOD OF TIME

REQUIRED BY APPLICABLE LAW FROM THE EFFECTIVE DATE, AND THE INVALIDITY OF THIS

DISCLAIMER WILL NOT AFFECT ANY OTHER DISCLAIMER OR LIMITATION CONTAINED IN THIS AGREEMENT.

8. Indemnification.Diligent will indemnify Client against any bona fide third party claim that the grant of a right to, or the access and use by, Client and its Users of the Software or any Diligent Service (or any Deliverables if applicable) in accordance with the Agreement infringes a validly existing trademark, copyright, patent, or other proprietary right of a third party, and pay any final judgment awarded or Diligent- negotiated settlement. Diligent’s obligations under this Section are conditioned upon C lient providing Diligent (i) prompt written notice of any claim; (ii) sole and exclusive control over the defense and settlement of the claim; and (iii) such cooperation as Diligent may reasonably request with respect to the defense or settlement of such claimat Diligent’s expense. Diligent will defend any claim under this Section with counsel of its own choosing and settle such claim as Diligent deems appropriate, provided that this does not require an admission of guilt or liability by Client. Client may participate in such defense with counsel of its own choosing and at its own cost and expense. Client will not admit liability, take any position adverse or contrary to Diligent, or otherwise attempt to settle any claim or action for which it is seeking indemnification without the express written consent of Diligent. If, in Diligent’s sole opinion, an infringement claim may have validity, then Diligent may modify the Software, Deliverables or Diligent ([KLELW

Agreement Number: Q-1331936 Service to make it non-infringing, procure any necessary license, or replace the affected item with one that is reasonably equivalent in function and performance. If Diligent determines in its sole opinion that none of these alternatives are reasonably available, then Diligent may terminate the Agreement, Client will discontinue using the allegedly infringing Software, Deliverables, or Diligent Service and Diligent will issue Client a pro-rata refund of any prepaid Subscription Fee for such Software, Deliverables or Diligent Service based on the number of months remaining in the then-current Initial Term or Renewal Term. Diligent has no obligation under this Section for and Client will indemnify Diligent against, any third-party claim arising from: (i) Client Data or Diligent’s compliance with Client’s or its representatives’ designs, specifications, instructions, or technical information; (ii) modifications to the Software, Deliverables or Diligent Service not made by Diligent; (iii) Client's use of the Software, Deliverables or Diligent Service that is non-compliant with the Documentation; (iv) use of the Software, Deliverables or Diligent Service in any manner that is not authorized or is not permitted by the Agreement; (v) Client use or combination of the Software, Deliverables or any Diligent Service with any other software, hardware, or services that are not provided by Diligent; or (vi) Client’s failure to implement changes recommended by Diligent if the infringement would have been avoided by the implementation of the change. This Section states Diligent’s entire liability and Client’s sole and exclusive remedy for claims of infringement.

9. DISCLAIMER OF CERTAIN DAMAGES.

9.1. SUBJECT TO SECTION 10.4 AND TO THE MAXIMUM EXTENT PERMITTED BY LAW: IN NO

EVENT WILL EITHER PARTY OR ITS AFFILIATES BE LIABLE OR RESPONSIBLE TO THE OTHER PARTY FOR:
(I) ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT OR CONSEQUENTIAL DAMAGES; OR (II) LOSS OF PROFITS, BUSINESS, GOODWILL, ANTICIPATED SAVINGS, OR USE; PROPERTY DAMAGE; OR BUSINESS INTERRUPTION, IN EACH CASE ARISING OUT OF OR IN ANY WAY

RELATED TO THE AGREEMENT, ANY DILIGENT SERVICE, PROFESSIONAL SERVICES, OR

SOFTWARE (WHETHER CAUSED BY BREACH OF CONTRACT OR TORT (INCLUDING NEGLIGENCE) OR BREACH OF STATUTORY DUTY, IN EQUITY OR ARISING IN ANY OTHER WAY).

9.2. SUBJECT TO SECTION 10.4 AND TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE FOREGOING DISCLAIMERS WILL APPLY EVEN IF: (I) A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF THE DAMAGES; (II) THE LIMITED REMEDIES SET FORTH HEREIN FAIL OF THEIR

ESSENTIAL PURPOSE, AND (III) REGARDLESS OF IF THE LIABILITY IS BASED ON CONTRACT,

TORT, NEGLIGENCE, IN EQUITY, BREACH OF STATUTORY DUTY, STRICT LIABILITY, PRODUCT LIABILITY OR OTHERWISE.

10. LIMITATIONS ON LIABILITY.

10.1. SUBJECT TO SECTION 10.4 AND TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO

EVENT WILL THE AGGREGATE LIABILITY OF EITHER PARTYOR ITS AFFILIATES (TO THE EXTENT NOT DISCLAIMED UNDER SECTION 9) ARISING OUT OF OR IN CONNECTION WITH THE

AGREEMENT (WHETHER CAUSED BY BREACH OF CONTRACT OR TORT (INCLUDING

NEGLIGENCE OR BREACH OF STATUTORY DUTY, IN EQUITY OR ARISING IN ANY OTHER WAY))

EXCEED THE TOTAL FEES PAID OR PAYABLE TO DILIGENT FROM CLIENT UNDER THE AGREEMENT DURING THE TWELVE (12) MONTH PERIOD PRIOR TO THE TIME AT WHICH THE LOSS, COST, CLAIM OR DAMAGES AROSE.

10.2. SUBJECT TO SECTION 10.4 AND TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE

EXISTENCE OF MULTIPLE CLAIMS UNDER OR RELATED TO THE AGREEMENT OR ANY ORDER

FORMS INCLUDING CLAIMS BY AFFILIATES OF CLIENT UNDER ORDER FORMS REFERENCING

THIS AGREEMENT, THE DILIGENT SERVICE, PROFESSIONAL SERVICES, OR SOFTWARE WILL NOT ENLARGE OR EXTEND THE LIMITATION ON MONEY DAMAGES.

10.3. WITHOUT LIMITING SECTIONS 10.1 AND 10.2 (BUT SUBJECT TO SECTION 10.4), IN NO ([KLELW

Agreement Number: Q-1331936

EVENT WILL DILIGENT BE LIABLE FOR LOSS, CORRUPTION OR COMPROMISE OF THE

CONFIDENTIALITY OF CLIENT DATA, UNLESS THE LOSS, CORRUPTION OR COMPROMISE IS DUE SOLELY TO DILIGENT’S BREACH OF THIS AGREEMENT, DILIGENT’S NEGLIGENCE OR DILIGENT’S INTENTIONAL MISCONDUCT.

10.4. Nothing in the Agreement excludes the liability of either Party: (a) for death or personal injury caused by that Party's negligence; (b) for fraud or fraudulent misrepresentation; (c) for fees due under the Agreement; (d) for misappropriation or infringement of the other Party’s intellectual property rights; (e) for a Party’s express indemnification obligations under the Agreement; or (f) for any other liabilities that cannot be excluded by law.

11. Termination.Either Party may terminate the Agreement if the other Party materially breaches such Agreement and fails to cure the breach (if the breach is curable) within thirty (30) days after receiving the non-breaching Party’s written notice specifying the breach. N otwithstanding the foregoing, Diligent may terminate the Agreement immediately upon providing written notice to Client if Client breaches Section 12 (Confidentiality) or Section 4 (Access Right; Restrictions), and Client may terminate the Agreement immediately upon providing written notice to Diligent if Diligent breaches Section 12 (Confidentiality). Either Party may terminate the Agreement immediately (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings or any other proceedings for the settlement of such Party’s debts; (ii) upon the other Party making an assignment for the benefit of creditors; or (iii) upon the other Party’s dissolution or ceasing to do business. Upon termination of the Agreement, all rights granted to Client pursuant to the Agreement (as the case may be) will terminate, Client will immediately cease all access and use of the applicable Diligent Service(s) and Software and pay all unpaid fees. If Client terminates this Agreement due to Diligent’s breach of the Agreement, then to the extent Client has paid fees to Diligent that relate, on a pro-rated basis, to any portion of the Term that is after the date of termination, Diligent will pay to Client a pro-rated refund of such fees. If requested by Client after termination of the Agreement, Diligent will make Client Data available for Client to export or download, as provided in the Documentation, for a period not to exceed thirty (30) days from the date of termination, which period may be extended by an additional thirty (30) days upon Client's further written requestwithin such period. After such period (or if Client does not make such a request within ten (10) days of the date of termination), Diligent will be under no obligation to hold Client Data and will delete all Client Data (including backups of Client Data) no later than one hundred twenty (120) days from the termination date unless Diligent has specifically agreed otherwise in writing. After deletion is complete, Diligent will provide a certificate confirmation deletion of Client Data if so requested by Client. Sections 1, 4.4, 4.5, 5.2, 5.5, 6,

7.4, 9-12, the ownership language in 13.6 (but not the license granted to Client), 14.4, and 15-16 will survive termination of the Agreement for any reason.

12. Confidentiality.Client will retain in confidence the terms and pricing of the Agreement and all other non-public information, technology, and materials (including the Diligent Service and Software) provided by or on behalf of Diligent during the Term (Diligent’s “Confidential Information”), and Diligent shall retain in confidence Client Data (Client’s “Confidential Information”). Any Client Confidential Information that is information about any identifiable individual will be destroyed whenit is no longer needed by Diligent to perform its obligations under the Agreement. Each Party will not disclose the Confidential Information of the other to any third party except for those provided under the Agreement or use it for any purpose other than to carry out the activities contemplated under the Agreement. Each Party may only disclose the other’s Confidential Information to its employees or third parties who assist with the operation of the Agreement (e.g., Affiliates, Users, contract developers, service providers, etc.), who have a need to know in connection with the Agreement and who have agreed to obligations of confidentiality that are no less restrictive than the obligations in the Agreement. Each Party will take reasonable steps, and in no event will those steps be any less secure than the steps it uses to protect its own similar information, to ensure that the other’s Confidential Information is protected. Each Party is responsible for the actions or inactions of its employees and advisors with respect to use and disclosure of the other’s Confidential Information.

The restrictions set forth in this paragraph will not apply to any information that: (a) was known by the receiving Party without obligation of confidentiality prior to disclosure by the disclosing Party; (b) was in or ([KLELW

Agreement Number: Q-1331936 entered the public domain through no fault of the receiving Party; (c) is disclosed to the receiving Party by a third party legally entitled to make the disclosure without violation of any obligation of confidentiality; or (d) is independently developed by the receiving Party without reference to any Confidential Information. It is expressly understood and agreed that any and all information in the possession of Clientshall be subject to the Public Records Act (Govt. Code Section 7920.000 et seq.). Additionally, to the extent that Confidential Information is required by applicable law or regulations to be disclosed, a receiving Party may disclose such information after providing to the disclosing Party, to the extent permitted by law, prompt notification of such request for disclosure for the purpose of challenging such request. In the event that Diligent is required by law to disclose any portion of Client Data, or is so directed by Client, Client shall pay any reasonable fees associated with complying with such disclosure.The Parties agree that any violation or threatened violation of this Section will cause irreparable injury to the disclosing Party for which money damages would be an insufficient remedy, therefore the disclosing Party will be entitled to seek injunctive relief, without the necessity of posting bond or proving actual damages, in addition to other appropriate legal remedies.

13. Professional Services.

13.1.Scope of Applicability. The provisions of this Section shall applysolely toProfessional Services.This Section does not limit the operation of any other Sections of the Agreement, but in the event of any direct conflict between this Section and other Sections with respect to the Professional Services, this Section shall control. Notwithstanding Section 3 (Term), for purposes of any SOW, the Term of such SOW shall be as set forth in the applicable SOW or Order Form.

13.2. Provision of Services. Subject to Section 13.5, Diligent shall use commercially reasonable efforts to perform the Professional Services in accordance with the applicable Order Form or SOW, and Diligent represents and warrants that all Professional Services shall be provided in a professional and workmanlike manner.

13.3. Remedy. If notified in writing of any claim for Diligent’s breach of Section 13.2, Diligent will, at its option, (i) reperform the Professional Services so that they comply with Section 13.2; or (ii) terminate the portion of the affected Order Form attributable to such Professional Services and refund the fees attributable for such Professional Services. This Section states Diligent's entire liability and Client’s sole and exclusive remedy for Diligent’s breach of Section 13.2.

13.4. Suitability. Diligent shall assign employees and subcontractors with qualifications suitable for the Professional Services described in the relevant Order Form. Diligent may replace or change employees and subcontractors in its sole discretion with other suitably qualified employees or subcontractors.

13.5. Client Responsibilities. Client shall make available in a timely manner at no charge to Diligent all technical data, Client Data, computer facilities, programs, files, documentation, test data, sample output, or other information and resources of Client required by Diligent in each case for the performance of the Professional Services, as well as anything specified in the applicable Order Form. Client shall be responsible for, and assumes the risk of, any problems resulting from, the content, accuracy, completeness and consistency of all such data, materials and information supplied by Client. Client shall provide, at no charge to Diligent, reasonable cooperation as Diligent requires to perform the Professional Services.

13.6.Ownership. Ownership of all work product, developments, inventions, technology or materials related to any Professional Services (the “Deliverables”) shall be solely owned by Diligent (except with respect to Client Data, which shall remain Client’s sole property). Solely during the applicable Term and conditioned upon Client’s compliance with all the terms of the Agreement, Diligent grants to Client a limited, non - exclusive, non-transferable, and non-sublicensable right to make use of the Deliverables.

13.7. Modifications and Change Orders. For the avoidance of doubt, modifications to the scope of any Professional Services shall become effective only when a document incorporating the relevant written ([KLELW

Agreement Number: Q-1331936 change request is executed by authorized representatives of both Parties.

14. Reporting, News, and Education Services.

14.1.Scope. The provisions of this Section shall applysolely toReporting, News, and Education Services.

This Section does not limit the operation of any other Sections of the Agreement, but in the event of any direct conflict between this Section and other Sections with respect to the Reporting, News, and Education Services, this Section shall control. For the avoidance of doubt, the Reporting, News, and Education Services and any components, data, or content therein constitute a part of the Diligent Service under this Agreement. Client Data will not be used for artificial intelligence model training except as otherwise authorized by Client. Content generated by artificial intelligence algorithms and technologies will be identified as such in the applicable Reporting, News, and Education Service.

14.2. Diligent reserves the right to alter or modify Reporting, News, and Education Services and any portions or configurations thereof from time to time. Such alterations and/or modifications may include, without limitation, addition, updating or withdrawal of data or content.

14.3. Without limiting anything else in the Agreement, Client shall not (and shall ensure that each User shall not) perform any of the following acts, except as otherwise expressly permitted by the Agreement or with the express written permission of Diligent: (i) provide access to the Reporting, News, and Education Service or any portion thereof to any person, firm or entity other than a User; or (ii) copy, reproduce, modify, distribute, create derivative works of, publicly display, publicly perform, reverse engineer, decompile, or disassemble the Reporting, News, and Education Services or any portions thereof.

14.4. Diligent’s ContentProviders are third-party beneficiaries under this Agreement and may enforce the terms and conditions of this Agreement against Client as it relates to such Content Provider, but such Content Providers will not be liable to Client for any direct or indirect damages or claims with respect to the Reporting, News, and Education Services or any matters arising under this Agreement. Except as expressly provided in this Section, the Parties confirm that it is not their intention to confer any rights on any party other than the Parties to the Agreement.

14.5. Disclaimer. THE REPORTING, NEWS, AND EDUCATION SERVICES AND ANY COMPONENTS THEREOF ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, AND CLIENT’S USE OF THE REPORTING, NEWS, AND EDUCATION SERVICES IS AT CLIENT’S OWN RISK. DILIGENT AND

ANY CONTENTPROVIDERS ARE NOT LIABLE FOR THE DATA OR OTHER CONTENT (INCLUDING,

WHERE APPLICABLE, ALL UPDATES TO THE FOREGOING) OR ANY DECISION OR CONSEQUENCE BASED ON USE OF THE FOREGOING. CLIENT WILL INDEMNIFY DILIGENT AND

ANY CONTENT PROVIDERS FOR ANY CLAIM, SUIT, ACTION OR PROCEEDING ARISING FROM

THE ACTS OR OMISSIONS OF CLIENT IN CONNECTION WITH ITS USE OF THE REPORTING, NEWS, AND EDUCATION SERVICES.

14.6. Client will comply with all applicable laws in connection with its use of any Reporting, News, and Education Service, including, as applicable, providing notice of and securing any necessary consents from data subjects.

14.7. For the avoidance of doubt, ownership of all Reporting, News, and Education Services belongs to Diligent or its Content Providers and nothing in this Agreement shall transfer or assign any right, title or interest in the applicable product or components of the Reporting, News, and Education Services to Client.

15. Freemium Services.
([KLELW

Agreement Number: Q-1331936 From time to time, Diligent may make Freemium Services available to Client at no charge.Client may choose to try such Freemium Services in Client’s sole discretion.Unless otherwise determined by Diligent, no Order Form is specifically required to enable Client’s use of Freemium Services. Certain Freemium Services are intended for evaluation purposes and not for production use. Freemium Services are not supported and may be subject to supplemental terms in addition to those set out in this Agreement, which will be presented to Client. Freemium Services are not considered part of the “Diligent Service”, “Software” “Professional Services”, or similar terms under this Agreement; however, all restrictions and Client commitments under this Agreement shall apply to Client ’s use of Freemium Services(including for the avoidance of doubt Section 4 (Access Right; Restrictions)). Unless otherwise stated, Freemium Services are available for Client’s use during the Term, except that any FreemiumServices that are made available on a trial basis will expire upon the earlier of one year from the trial start date or the date that a version of the Freemium Services becomes generally available on a paid basis. Diligent may discontinue Freemium Services at any time in Diligent’s sole discretion and may never make Freemium Services generally available. FREEMIUM SERVICES ARE PROVIDED “AS IS” AND AS AVAILABLE, EXCLUSIVE

OF ANY WARRANTY, REPRESENTATION, GUARANTEE, CONDITION OR TERM OF ANY KIND, WHETHER EXPRESS, IMPLIED OR IMPOSED BY LAW. DILIGENT SHALL HAVE NO

INDEMNIFICATION OBLIGATIONS NOR LIABILITY OF ANY TYPE WITH RESPECT TO THE FREEMIUM SERVICES. IN THE EVENT SUCH EXCLUSION OF LIABILITY IS NOT ENFORCEABLE UNDER APPLICABLE LAW, DILIGENT’S LIABILITY WITH RESPECT TO FREEMIUM SERVICES SHALL NOT EXCEED THE GREATER OF (A) $500.00OR (B) THE MINIMUM ENFORCEABLE UNDER APPLICABLE LAW.

16. Miscellaneous.

16.1. Conflict. If there is an inconsistency between any of the provisions in the Terms and Conditions, the Product Terms andany Order Form, the order of precedence shall be the Order Form, the Product Terms, then the Terms and Conditions (with the first mentioned document prevailing over each subsequently mentioned document in this Section).

16.2. Variation.No amendment or variation of the Agreement (including any Order Form) will be effective unless it is in writing and signed by each Party.

16.3. Waiver. All waivers under the Agreement must be in writing to be effective. No waiver by a Party of any default or breach will be deemed a waiver of any subsequent default or breach. No failure or delay by a Party to exercise any right or remedy provided under the Agreement will operate as a waiver or prevent the exercise of any such right or remedy of such Party, or the enforcement of any obligation of the other Party, under the Agreement. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.

16.4. Severance. If any provision (or part of a provision) of the Agreement is found to be invalid or unenforceable by any court of competent jurisdiction, the provision will be enforced to the fullest extent permissible to effect the Parties’ intent, and the invalidity or unenforceability will not operate to invalidate the remaining provisions of the Agreement. If any invalid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, the provision shall apply with whatever modification is necessary to give effect to the commercial intention of the Parties.

16.5. Interpretation of Agreement.The Agreement will be interpreted according to the plain meaning of its terms without any presumption that it should be construed in favor of or against either Party. Any list of examples following “including” or “e.g.,” is illustrative and not exhaustive unless qualified by terms like “only” or “solely.” Unless stated otherwise, all references to sections, parties, terms, Exhibits, Order Forms and similar references are to the sections of, Parties to, terms of, Exhibits and Order Forms to the Agreement. All captions and headings are intended solely for the Parties’ convenience and will not affect the meaning of any provision. The words “herein,” “hereof,” and words of similar meaning refer to the Agreement as a whole, including its Exhibits. All refere nces to “days” refer to calendar days, unless ([KLELW

Agreement Number: Q-1331936 otherwise expressly set forth in the Agreement.

16.6. Notices. Any notices required or permitted to be given hereunder by either Party to the other will be given in writing (i) by personal delivery, (ii) by bonded courier or a nationally-recognized overnight delivery company, (iii) by prepaid first class, registered or certified mail, postage prepaid, in each case addressed to the other Party at the address set forth in the Order Form (or to such other address as the other Party may request in writing by notice given pursuant to this Section) or (iv) by email. Notices will be deemed received: (a) if personally delivered, the same day; (b) if sent by courier or overnight delivery company, on the second working day after the day it was sent; (c) if sent by mail, five (5) working days following posting; or (d) if sent by email, the date of delivery.

16.7. Entire Agreement. The Agreement contains the entire understanding and agreement between Diligent and Client with respect to the subject matter of the Agreement, and supersedes all other prior and contemporaneous proposals, representations, agreements, understandings, and commitments between Diligent and Client with respect to the subject matter of the Agreement. Each of the Parties acknowledges and agrees that in entering into the Agreement, it does not rely on any undertaking, promise, assurance, statement, representation, warranty or understanding (whether in writing or not) of any person (whether a Party to the Agreement or not) relating to the subject matter of the Agreement, other than as expressly set out in the Agreement. The Agreement supersedes any conflicting terms in Client's purchase order or other ordering document. Any terms of trade stated or referenced in Client's purchase order, or any other terms to which Diligent has not specifically agreed in a writing signed by an authorized representative of Diligent, are not binding on Diligent.

16.8. No Offer of Securities. Neither Diligent nor its Content Providers are investment advisors and nothing contained in the Reporting, News, and Education Services will be construed as to make a representation or warranty, express or implied, regarding the accuracy or completeness of the data and information contained in the applicable product or the advisability to buy, sell, subscribe for, exchange or redeem a particular investment. The service provided under this Agreement and all content provided in conjunction with them are for informational purposes only and do not constitute, and should not be construed as a solicitation or offering of any investment or other transaction, an identification or offering of any securities for purchase, a recommendation to acquire or dispose of any investment, or the provision of any financial, tax, legal or other advice of any nature whatsoever. Client understands and agrees that any decisions it makes on the basis of any information provided under this Agreement are made solely at its own risk and Diligent and the Content Providers have no responsibility or liability arising from such decisions. Diligent and/or the Content Providers do not (i) serve as an agent for Client, Users, or any other person, (ii) market securities to investors, (iii) participate in negotiations between a Client, Users or any investor, (iv) handle any monies or securities in transactions between investors and Client or Users (or other third parties), or (v) assist Client, Users, or investors with the completion of any transactions between them (such as transaction documentation or paid referrals).

16.9. Third-Party Services. Diligent Services and/or Software may contain links to or allow Client or its Users to connect and use, certain third-party products, services, or software (“Third-Party Services”, and each, a “Third-Party Service”) in conjunction with Client’s use of the Diligent Service . To take advantage of these features, Users may be required to sign up or log into such Third-Party Service or their respective websites or applications. Client acknowledges that any use of such Third-Party Service is governed solely by the terms and conditions and privacy policy of such Third-Party Service, and that Diligent does not endorse, is not liable for, and makes no representations as to any Third-Party Service, its content, or the manner in which such Third-Party Service uses, stores or processes any data. Certain features of certain Diligent Services and/or Software may depend on the availability of these Third-Party Services and the features and functionality they make available. Diligent does not control Third-Party Service features and functionality, which may change without notice to Diligent or Client. If any Third-Party Service stops providing access to some or all of the features or functionality currently or historically available to Diligent, or stops providing access to such features and functionality on reasonable terms, as determined by ([KLELW

Agreement Number: Q-1331936 Diligent in its sole discretion, Diligent may stop providing access to certain features and functionality of the Diligent Services and/or Software. Diligent will not be liable to Client for any refunds or any damage or loss arising from or in connection with any such change made by a Third-Party Service or any resulting change to the Diligent Service and/or Software. Client and its User irrevocably waive any claims against Diligent with respect to any Third-Party Services.

16.10. Force Majeure. Neither Party will be responsible for failure of performance, other than for an obligation to pay money, due to causes beyond its control, including: acts of God or nature; labor disputes; sovereign acts of any federal, state or foreign governments; network and/or computer failure or shortage of supplied materials (“Force Majeure Event”); provided that the affected Party makes a reasonable attempt to remove the impact of the Force Majeure Event as soon as reasonably possible. Either Party will have the right to terminate the Agreement upon written notice if a Force Majeure Event continues to impact performance of the other Party for more than thirty (30) consecutive days.

16.11. Export. Neither Party shall export, directly or indirectly, any technical data acquired from the other Party under this Agreement (or any products, including software, incorporating any such data) to any country or person in breach of any applicable laws or regulations regulating export (“Export Control Laws”).

Client shall ensure that its Users do not access any Diligent Service (or use the Software or any Deliverables) in breach of Export Control Laws.

16.12. Anti-Bribery. Each Party shall comply with all applicable anti-bribery legislation in connection with the operation of this Agreement. Each Party agrees that it has not received or been offered any illegal bribe, kickback payment, gift, or thing of value from any of the other Party’s employees or agents in connection with this Agreement. Reasonable gifts and entertainment provided in the ordinary course of business do not violate the above restriction. If a Party learns of any breach of this Section related to this Agreement, it will use reasonable efforts to promptly notify the other Party’s legal department.

16.13. No Assignment or Delegation. Client may not (i) assign the Agreement or rights to the Diligent Service, Professional Services or Software, in whole or in part, or (ii) delegate its duties, or have another assume its responsibilities or liabilities, under the Agreement, to any third party without the prior written consent of Diligent. Notwithstanding the foregoing, Client may assign its rights and obligations under this Agreement to an Affiliate or in connection with a merger, acquisition, corporate reorganization or sale of all or substantially all of its assets with notice to Diligent. Any attempted assignment in contravention of this provision will be null and void. The Agreement will be binding on all permitted assignees and successors in interest. Diligent may freely assign, with written notice to Client, or subcontract its rights or obligations under this Agreement.

16.14. Independent Contractor. Diligent is an independent contractor. Nothing in the Agreement will be construed to create a partnership, joint venture, or agency relationship between the Parties and neither Party will have the power to act in the name or on behalf of, or otherwise bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).

16.15. Third-party Beneficiaries. Other than as expressly set out in this Agreement, this Agreement does not and is not intended to confer rights on anyone other than the Parties.

16.16. Rights and Remedies. Except as expressly provided in the Agreement, the rights and remedies provided under the Agreement are in addition to, and not exclusive of, any rights or remedies provided by law.

16.17. Counterparts. The Agreement may be executed in any number of counterparts, each of which will be deemed an original and all of which taken together will constitute one signed agreement between the Parties. Signatures may be transmitted by facsimile or electronic mail in PDF or other similar format and will be deemed original and shall be in original wet form. The signatories to the Agreement hereby ([KLELW

Agreement Number: Q-1331936 represent and warrant that they have all necessary authority to enter into and bind their respective Party to the Agreement.

16.18. English Language Controls. The original and controlling version of this Agreement shall be the version using the English Language. All translations of this Agreement into other languages shall be for the convenience of the Parties only and shall not control the meaning or application of this Agreement. All notices and other communications required or permitted by this Agreement must be in English, and the interpretation and application of such notices and other communications shall be based solely upon the English language version thereof.

17. Governing Law/Contracting Entity.

17.1 Except as otherwise set forth in an Order Form, the Diligent entity entering into this Agreement, the governing law of this Agreement and the courts with exclusive jurisdiction for disputes arising under this Agreement depend on where Client is located and are as identified below, subject to any additional local law terms identified in Section 18 (Local Law Terms).

For Clients located in North, South America or Central America:

Client Location:
(based on purchase address)
Diligent
Contracting Entity
Governing
Law:

Courts with Exclusive
Jurisdiction:

Canada Diligent Canada Inc.Ontario law Toronto, Ontario, Canada All other locations Diligent Corporation California and controlling
United States
federal law,
subject to any
Local Law
Terms (Section
18) that may
apply.

Los Angeles County,
California, United States
For Clients located in Europe, the Middle East or Africa:

Client Location
(based on purchase address)
Diligent
Contracting Entity
Governing Law Courts with Exclusive
Jurisdiction:

Germany Diligent Boardbooks
GmbH
Germanlaw Munich, Germany
South Africa Diligent Software
Pty. Ltd.

South African
law
Cape Town, South Africa
Switzerland Info4C AG Swiss law Zürich, Switzerland
All other locations Diligent Boardbooks
Limited
English law,
subject to any
Local Law
Terms (Section
18) that may
apply.

London, England
For Clients located in Asia or the Pacific Region:

Client Location
(based on purchase address)
Diligent
Contracting Entity
Governing Law Courts with Exclusive
Jurisdiction:

Australia Diligent Board
Services Australia
Pty. Ltd.

Australian law Sydney, Australia
India RSAM Technologies
India Private Limited
Indian law Mumbai, India
Japan Diligent Japan Ltd.Japanese law Tokyo, Japan

([KLELW

Agreement Number: Q-1331936 New Zealand Diligent Board
Member Services
NZ Ltd.

New Zealand
law
Christchurch, New
Zealand
All other locations Diligent APAC
Board Services Pte.

Ltd.

Singaporean
law,subject to
any Local Law
Terms (Section
18) that may
apply.

Singapore

18. Local Law Terms.

18.1. Canada Local Law Terms. If Client is located in Canada, then the following additional terms apply:
(a) Language. The Parties confirm that it is their wish that this Agreement, as well as any other documents relating to this Agreement, including notices, exhibits and authorizations have been and will be drawn up in the English language only. Les signataires confirment leur volonté que la présente convention, de même que tous les documents s’y rattachant, y compris tout avis, annexe et autorisation, soient rédigés en anglais seulement. (b) Client Data and Client Materials may be stored, processed, transmitted and otherwise handled by Diligent and its authorized subcontractors outside of the jurisdiction in which Client Data or Client Materials originated.

18.2. United States Local Law Terms. If Client is located inthe United States, then the following additional terms apply:
(a) Bench Trial. The Parties agree to waive, to the maximum extent permitted by law, any right to a jury trial with regard to any dispute arising out of this Agreement. (b) US Federal Government. The Diligent Services and Software, including related software and technology, are “Commercial Items” as that term is defined in FAR 2.101. Government technical data and software rights related to the Diligent Services and Software include only those rights customarily provided to the commercial marketplace as specified in this Agreement. This customary commercial license is provided in accordance with FAR § 12.211 (Technical Data) and FAR § 12.212 (Software) and, for Department of Defense transactions, DFAR 252.227- 7015 (Technical Data –Commercial Items) and DFAR 227.7202-3 (Rights in Commercial Computer Software or Computer Software Documentation). If a government agency has a need for rights not granted under this Agreement, it must negotiate with Diligent to determine if there are acceptable terms for granting those rights, and a mutually acceptable written addendum specifically granting those rights must be included in any applicable agreement.
(c) No right of action and other entitlements arising from or pertaining to the Diligent Services or Professional Services may be brought by Client more than one (1) year after the date on which Client has become aware of or could have become aware of such right and entitlement.

18.3. Germany Local Law Terms. If Client is located in Germany, then the following additional terms apply:
(a) The first sentence of Section 4.3 (Affiliates) is hereby restated as follows:
“To the extent that Client is purchasing access on behalf of its Affiliates, Client is obliged to ensure the compliance of each Client Affiliate with the Agreement. Client shall be liable in ([KLELW

Agreement Number: Q-1331936 accordance with this Agreement for any violation of the provisions of the Agreement caused by a Client Affiliate.”
(b) Section 4.6(i) is hereby restated as follows:
“…(i) reverse engineer, disassemble, decipher, translate, decompile, prepare derivative works of the Diligent Services or Software or otherwise attempt to access, imitate, derive or discover the source code thereof except in accordance with the precondition of § 69e sec. 1 German Copyright Act (UrhG), and only if Diligent is not providing the necessary data and/or information in a reasonable period of time after being requested to do so in writing…” (c) Section 4.6(ix) is hereby restated as follows:
“…(ix) make any use of the Diligent Services that violates any applicable law …” (d) Sections 7 (Warranties and Disclaimers), 8 (Indemnification), 9 (Disclaimer of Certain Damages) and 10 (Limitations of Liability) are each hereby deleted in their entirety and replaced with the following:
“7. Warranties and Disclaimers.

7.1. Software and Services. During the Term, Diligent warrants that the applicable Diligent Service and Software will materially conform to the applicable Documentation. The warranty will not apply: (i) if the applicable Diligent Service or Software is not used in accordance with this Documentation; (ii) if the defect solely results from a violation of these Terms and Conditions by Client or (iii) if the defect is caused by Client Data, Client Materials or any third party services, content, products or modification or customisation made by Client to such Diligent Service or Software unless the aforementioned has been recommended or approved by Diligent.

7.2. Remedy for Breach of Warranty. Client shall provide Diligent with written notice of any defect of the Diligent Service or Software encountered by Client immediately and undertake reasonable actions that enable Diligent to identify and solve the applicable issue. Diligent will, at its option, (i) correct the non-conforming Diligent Service or Software so that it materially complies with the Documentation within a reasonable time; or (ii) provide a replacement with substantially equivalent functionality and performance. If Diligent’s final attempt to remedy a defect within one month of the written notice has failed, Client may:(i) demand a reduction in the fees (Minderung) equivalent to a pro-rata portion of the prepaid Subscription Fee based on the number of months remaining in the Initial Term or Renewal Term as of the date that Client provided written notice of the warranty claim; (ii) claim damages subject to the limitations in Section 9 (Limitations on Liability); or (iii) terminate this Agreement for good cause in accordance with Section 10 (Termination for Good Cause) of this Agreement.

Defects in title of the Diligent Services or Software shall be handled in accordance with the provisions of Section 8 (Indemnification).

7.3. Viruses. Diligent will take reasonable precautions to protect against any person acting by, under or through Diligent from introducing any software virus, worm, “back door,” “Trojan Horse” or similar harmful code into the Software.

8. Indemnification.

8.1. Indemnity by Diligent. Diligent will indemnify Client against any bona fide third party claim that the grant of a right to, or the access and use by, Client and its Users of the Software or any Diligent Service (or any Deliverables if applicable) in accordance with the Agreement ([KLELW

Agreement Number: Q-1331936 infringes a validly existing German trademark, copyright, patent or other proprietary right and pay any final judgment awarded or Diligent-negotiated settlement. Diligent’s obligations under this Section are conditioned upon Client providing Diligent (i) prompt written notice of any claim; (ii) sole and exclusive control over the defense and settlement of the claim; and (iii) such cooperation as Diligent may reasonably request with respect to the defense or settlement of such claim at Diligent’s expense. D iligent will defend any claim under this Section with counsel of its own choosing and settle such claim as Diligent deems appropriate, provided that defense or settlement does not require an admission of guilt or liability by Client. Client may participate in such defense with counsel of its own choosing and at its own cost and expense. Client will not admit liability, take any position adverse or contrary to Diligent, or otherwise attempt to settle any claim or action for which it is seeking indemnification without the express written consent of Diligent. If, in Diligent’s sole opinion, an infringement claim may have validity or if there is an infringement that impairs or prohibits use of the Software by Client, then Diligent may modify the Software, Deliverables or Diligent Service to make it non- infringing, procure any necessary license, or replace the affected item with one that is reasonably equivalent in function and performance. If Diligent’s final atte mpt to remedy a defect has failed, Client may either (i) demand a reduction in fees (Minderung) equivalent to a pro-rata portion of the prepaid Subscription Fee based on the number of months remaining in the Initial Term or Renewal Term as of the date that Client provided written notice of the infringement claim, (ii) claim damages subject to the limitations in Section 9, or (iii) terminate this Agreement for good cause in accordance with section 10.

8.2. Indemnity by Client. Diligent shall have no obligation under Section 8.1 for and Client shall fully indemnify and hold harmless Diligent (including its representatives, employees and/or agents) from and against all third party claims arising from any inadmissible use of the Diligent Service by Client or Users, in particular but not limited to (i) violations of Sections 4.6, (ii) violations of the third sentence of Section 5.5 and (iii) claims arising from the infringement of third party intellectual property rights by Client in connection with use of the Diligent Service.

This Section 8.2 shall not apply in cases where Client has not at least acted with negligence.

9. Limitations on Liability.

9.1.General. If not excluded or limited by any stipulation included in this Section 9, the parties are liable according to the rules and regulations applying under applicable statutory law.

9.2. Limitation of Liability. In case of slight negligence [leichter Fahrlässigkeit], Diligentis liable only in the event of a breach of material contractual obligations, i.e., the breach of material obligations, the breach of which endangers the achievement of the purpose of the Agreement with Client, or the breach of obligations the fulfillment of which is an essential prerequisite for the proper performance of the obligations contained in this Agreement and on the observance of which Client may regularly rely ("Cardinal Obligations"). In case of a slightly negligent breach of a Cardinal Obligation, Diligent’s liability shall be limited to the contract-typical foreseeable damage. Subject to Section 9.3, any further liability of Diligent in cases of slight negligence shall be excluded. The Parties agree that the contract-typical foreseeable damage per contract year amounts to a maximum of one hundred percent (100%) of the annual contract volume (the remuneration to be paid by Client to Diligent within the contract year in which the damage event falls for all services by Diligent with regard to the use of the Diligent Service) or twenty-five thousand euros (EUR 25,000), whichever is higher.

9.3. Exclusions from Limitation of Liability. The limitations set forth in Section 9.2 will not apply to: (i) any action undertaken by Diligent with willful misconduct or gross negligence; (ii) Diligent’s negligence causing death or bodily injury or illness; (iii) fraudulently concealed defects; (iv) the assumption of a guarantee; or (v) any liability requirement for damages ([KLELW

Agreement Number: Q-1331936 under the German Product Liability Act (Produkthaftungsgesetz) or any other mandatory law.

9.4. Limitation on Category of Liability. Subject to Section 9.3, in no event will Diligent be liable for loss of profits (Article 252 German Civil Code (Bürgerliches Gesetzbuch). In case of such loss (and provided such loss does not include Confidential Information or does not result in or constitute a disclosure of Confidential Information prohibited under Section 12) or corruption of Client Data, Diligent shall only be liable to the extent the loss or corruption of Client Data could not have been avoided by reasonable, appropriate and regular data backup measures on the part of Client. To this extent, Diligent shall in case of loss or corruption of Client Data only be liable for the costs related to the successful data recovery activities by Diligent which would be necessary.

9.5. Notwithstanding Section 9.3, Diligent’s strict liability (”verschuldensunabhängige Haftung”) for defects existing at the time of conclusion of the Agreement (§ 536a BGB) is excluded.

9.6. Section 9.2 also applies in case of breach by an agent or subcontractor of Diligent and the personal liability of Diligent’s employees, representatives, and management and/or corporate body of Diligent.

9.7. Client’s claim for damages according to Section 9.2 shall become time -barred according to applicable law. Client’s claim for all other damages shall become time -barred after one (1) year beginning with the last day of the year in which Client became aware of the damage. All claims become time-barred latest after five (5) years after arising, or ten (10) years after the respective action, breach of duty or other action causing the damage took place.

10. Termination for Good Cause.This Agreement may be terminated, in whole or in part, for good cause (aus wichtigem Grund) upon written notice by either Party. A Party shall have good cause for termination if there are any circumstances that would make a continued cooperation of the Parties unduly burdensome for the terminating Party, including, but not limited to, a breach of Section 12(Confidentiality)by one of the parties, a breach of Section 4 (Access Right; Restrictions) by Client or a breach of Section 5 (Client Data and Client Materials) by Diligent.”
(e) The first three sentences of Section 11 (Termination) are hereby deleted in their entirety. (f) The last sentence of Section 12 (Confidentiality) is hereby deleted. (g) The last sentence of Section 13.3 (Remedy) is hereby deleted. (h) The last three sentences of Section 16 (Freemium Services) are hereby deleted. (i) "...[A]ny obligation to pay money..."is hereby deleted from the first sentence of Section 16.10 (Force Majeure).

18.4. South Africa Local Law Terms. If Client is located in South Africa, then the following additional terms apply:
(a) THE PARTIES AGREE THAT DILIGENT PROVIDES BUSINESS-TO-BUSINESS SERVICES

AND IT IS NOT THE INTENT OF THE PARTIES THAT CLIENT IS CONSIDERED A CONSUMER FOR PURPOSES OF THE CONSUMER PROTECTION ACT (CPA). TO THE EXTENT THE CPA

OR ANY OTHER CONSUMER WARRANTIES ARE DEEMED TO APPLY TO THIS ([KLELW

Agreement Number: Q-1331936

AGREEMENT BY LAW, ANY SUCH OBLIGATIONS AND WARRANTIES ARE LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW.

18.5. Switzerland Local Law Terms. If Client is located in Switzerland, the following local law terms apply:
(a) Any reference to product liability in Section 9.2 is hereby deleted. (b) Section 10.4 is hereby restated as follows:
“Nothing in the Agreement excludes the liability of either Party: (a) for death or personal injury caused by that Party's intent or negligence; (b) for fraud or fraudulent misrepresentation; (c) for fees due under the Agreement; (d) for misappropriation or infringement of the other Party’s intellectual property rights; (e) for a Party’s express indemnification obligations under the Agreement; (f) for unlawful intent or gross negligence; or (e) for any other liabilities that cannot be excluded by law.”

18.6. Australia Local Law Terms. If Client is located in Australia, the following additional terms apply:
(a) The following provision is added as Section 6.3:
“6.3. GST. Words and expressions used in this Section 6.3 which have a defined meaning in the A New Tax System (Goods and Services Tax) Act 1999 (Cth)("GST Act") have the same meaning in this Section 6.3 as in the GST Act. Unless expressly stated otherwise, all consideration to be provided under this Agreement is expressed exclusive of GST. If GST is payable on any supply made under this Agreement, for consideration that is not expressly stated to include GST, Client will, upon receiving a tax invoice fromDiligent, pay to Diligentan amount equal to the GST payable on the supply. Where a Party is required under this Agreement to indemnify, pay or reimburse an expense or outgoing of another Party ("Payee"), the amount to be indemnified, paid or reimbursed will be reduced by an amount equal to any input tax credits in respect of the indemnity, expense or outgoing to which Payee (or the representative member of a GST group of which Payee is a member) is entitled.”
(b) Section 7.1 is hereby restated as follows:
“7.1. Warranty Required By Law or Mandatory Term. Nothing in this Agreement excludes, restricts or limits any condition, representation, warranty, term or guarantee that cannot be excluded, restricted or limited under Australian law, including Australian Consumer Law. Diligent’s provision of goods and services come with guarantees that cannot be excluded under the Australian Consumer Law. For major failures with the services, Client is entitled: (i) to cancel Client’s service contract with Diligent; and (ii) to a refund for the unused portion, or to compensation for its reduced value. Client is also entitled to choose a refund or replacement for major failures with goods. If a failure with the goods or a service does not amount to a major failure, Client is entitled to have a failure rectified in a reasonable time. If this is not done, Client is entitled to a refund for the goods and to cancel the contract for the service and obtain a refund of any unused portion. Client is also entitled to be compensated for any other reasonably foreseeable loss or damage from a failure in the goods or service. However, the liability of Diligent is limited to the maximum extent permitted by Australian law. For the purpose of this Section 7.1, any reference to: (a) “goods” shall mean “Software”; (b) “services” shall mean the “Diligent Service”, “Professional Services” and any similar explicitly contracted services under the Agreement; and (c) “service contract” shall mean this Agreement. For clarity, the Diligent Services are not to be used for personal, domestic or household use or consumption.”

18.7. India Local Law Terms. If Client is located in India, then the following additional terms apply:
([KLELW

Agreement Number: Q-1331936 (a)Client’s Users may only access such Diligent Services through Diligent’s web site and Client Software. “Sensitive Information” means files, materials, information including data, message, text, images, sound, voice, codes, computer programmes, software, databases, micro film or computer generated micro fiche, classified by Client Users according to their sensitivity and their importance to Client. Client must ensure that its own infrastructure used to access the Diligent Service and Client Software must be protected by access control software and that User IDs shall not be used to modify Sensitive Information except with the permission of Client. Client shall be solely responsible for any unauthorized access, use, disclosure, disruption, modification or destruction of Client Data, Client Materials and Sensitive Information, in the event of negligence on the part of Client to implement and maintain reasonable security practices and procedures which are designed to protect Client Data, Client Materials and Sensitive Information possessed, dealt or handled by Client from such unauthorized access, use, disclosure, disruption, modification or destruction. Further, Client shall be solely responsible if a third party tampers, manipulates, destroys, deletes, diminishes value or utility, alters, steals or conceals Client Data, Client Materials and Sensitive Information.Diligent shall under no circumstance be liable if Client, Users, third parties, or any other person who is in charge of a computer, computer system or computer network introduces or causes to introduce any computer contaminant or computer virus into any computer, computer system or computer network or introduces or causes to introduce any software virus, work, “back door,” “Trojan Horse” or similar harmful code which affects the functioning and/or the utility of Client Software.”
(b) Governing Law and Dispute Resolution. In the event of a dispute arising out of or relating to this Agreement, including any question regarding its existence, validity or termination, the same shall be referred to and finally resolved by arbitration conducted in accordance with the Arbitration Rules of the Mumbai Centre for International Arbitration (“MCIA Rules”), which rules are deemed to be incorporated by reference into this clause. The parties agree that: (i) any arbitration commenced pursuant to this clause shall be conducted in accordance with the Expedited Procedure set out in Rule 12.3 of the MCIA Rules; (ii) the language to be used in the arbitration shall be English; (iii) in any arbitration commenced pursuant to this clause: (x) the number of arbitrators shall be one, who shall be an Indian national resident in India, and appointed by the Council of Arbitration of the Mumbai Centre for International Arbitration (“MCIA”) in accordance with the MCIA Rules; (y) the seat, or legal place of arbitration shall be Mumbai, India; and (z) the venue of arbitration shall be chosen by Diligent in Mumbai, India and can also be within the premises of the MCIA; (iv) the arbitrator shall endeavor to deliver an award within (6) six months from the date of appointment;(v) in the event the MCIA ceases its operations or if MCIA Rules cease to remain applicable to this Agreement for any reason whatsoever, arbitration shall be conducted in accordance with the Arbitration Rules of the Singapore International Arbitration Centre (SIAC Rules), which rules (including the SIAC Rules) shall at such point be deemed to be incorporated by reference into this clause. ([KLELW





 

 
















 















 
















 

 


 



  




 

 






 






 

 


 

 



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ZP03A(TL)_0810 04/12/24 PAGE 1 OF 2 135

COST PER IMAGE AGREEMENT

AGREEMENT NO.:

CUSTOMER (“YOU” OR “YOUR”)
FULL LEGAL NAME: City of Bell Gardens
ADDRESS: 7100 Garfield Ave Bell Gardens, CA 90201

EQUIPMENT AND PAYMENT TERMS SEE ATTACHED SCHEDULE

NOT

FINANCED

UNDER THIS

AGREEMENT

BEGINNING METER

READING

MONTHLY IMAGE

ALLOWANCE

EXCESS PER IMAGE

CHARGE (PLUS TAX)

TYPE, MAKE, MODEL NUMBER, SERIAL NUMBER,

AND INCLUDED ACCESSORIES B&W COLOR B&W COLOR B&W COLOR (Quantity 11) Konica Minolta bizhub C451i 0 0 $0.0073 $0.05 (Quantity 2) Konica Minolta bizhub C4051i 0 0 $0.0059 $0.0439 Konica Minolta bizhub C751i 0 0 $0.0126 $0.0581

TOTAL CONSOLIDATED MONTHLY IMAGE ALLOWANCE AND EXCESS PER IMAGE CHARGES (IF CONSOLIDATED) EQUIPMENT LOCATION: METER FREQUENCY: Monthly
TERM IN MONTHS: 60 MONTHLY BASE PAYMENT AMOUNT*: $2,664.22 (*PLUS TAX) PURCHASE OPTION*: Fair Market Value SECURITY DEPOSIT:

CONTRACT
THIS AGREEMENT IS NON-CANCELABLE AND IRREVOCABLE. IT CANNOT BE TERMINATED. PLEASE READ CAREFULLY BEFORE SIGNING. YOU AGREE THAT THIS AGREEMENT

AND ANY CLAIM RELATED TO THIS AGREEMENT SHALL BE GOVERNED BY THE INTERNAL LAWS OF THE STATE IN WHICH OUR (OR, IF WE ASSIGN THIS AGREEMENT, OUR ASSIGNEE’S) PRINCIPAL PLACE OF BUSINESS IS LOCATED AND ANY DISPUTE CONCERNING THIS AGREEMENT WILL BE ADJUDICATED IN A FEDERAL OR STATE COURT IN SUCH STATE. YOU HEREBY CONSENT TO PERSONAL JURISDICTION AND VENUE IN SUCH COURTS AND WAIVE TRANSFER OF VENUE. EACH PARTY WAIVES ANY RIGHT TO A JURY TRIAL.

CUSTOMER’S AUTHORIZED SIGNATURE

BY SIGNING THIS PAGE, YOU REPRESENT TO US THAT YOU HAVE RECEIVED AND READ THE ADDITIONAL TERMS AND CONDITIONS APPEARING ON THE SECOND PAGE OF THIS TWO-PAGE AGREEMENT. THIS AGREEMENT IS BINDING UPON OUR ACCEPTANCE HEREOF. (As Stated Above) X

CUSTOMER SIGNATURE PRINT NAME & TITLE DATE
OWNER (“WE”, “US”, “OUR”)
IBE Digital

OWNER SIGNATURE PRINT NAME & TITLE DATE
11266 Monarch St Ste B Garden Grove, CA 92841-1450

CERTIFICATE OF DELIVERY AND ACCEPTANCE
The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted.

SIGNATURE: X NAME AND TITLE: DATE:

([KLELW

ZP03A(TL)_0810 04/12/24 PAGE 2 OF 2 135

ADDITIONAL TERMS AND CONDITIONS
AGREEMENT. You want us to now provide you the equipment and/or software referenced herein, excluding equipment marked as not financed under this Agreement (“Equipment”) and you unconditionally agree to pay us the amounts payable under the terms of this agreement (“Agreement”) each period by the due date. This Agreement is binding upon our acceptance hereof and will begin on the date the Equipment is delivered to you or any later date we designate. If we designate a later commencement date, you agree to pay us an additional amount equal to the periodic payments due under this Agreement prorated for the period between the date the Equipment is delivered to you and the commencement date. We may charge you a one-time origination fee of $125.00. If we do not receive by the due date, at the remittance address indicated on your invoice, any amount payable to us, you will pay a late charge equal to: 1) the greater of ten (10) cents for each dollar overdue or twenty-six dollars ($26.00); or 2) the highest lawful charge, if less. Any security deposit will be returned upon full performance.

NET AGREEMENT. THIS AGREEMENT IS NON-CANCELABLE FOR THE ENTIRE AGREEMENT TERM. YOU AGREE THAT YOU ARE UNCONDITIONALLY OBLIGATED TO PAY ALL AMOUNTS DUE UNDER THIS AGREEMENT FOR THE ENTIRE TERM. YOU ARE NOT ENTITLED TO REDUCE OR SET-OFF AGAINST AMOUNTS DUE UNDER THIS AGREEMENT FOR ANY REASON.

IMAGE CHARGES AND OVERAGES. You are entitled to make the total number of images shown under Image Allowance (or Total Consolidated Image Allowance, if applicable) each period during the term of this Agreement. If you make more than the allowed images in any period, you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the applicable Excess Per Image Charge. Regardless of the number of images made in any period, you will never pay less than the Base Payment Amount. You agree to provide us with the actual meter readings on any business day as designated by us, provided that we may estimate the number of images used if such meter readings are not received within five days after being requested. We will adjust the estimated charge for excess images upon receipt of actual meter readings. You agree that the Base Payment Amount and the Excess Per Image Charges may be proportionately increased at any time if our estimated average page coverage is exceeded. After the end of the first year of this Agreement and not more than once each successive twelve-month period thereafter, the Base Payment Amount and the Excess Per Image Charges (and, at our election, the Base Payment Amount and Excess Per Image Charges under any subsequent agreements between you and us that incorporate the terms hereof) may be increased by a maximum of 10% of the then existing payment or charge. Images made on equipment marked as not financed under this Agreement will be included in determining your image and overage charges.

EQUIPMENT USE. You will keep the Equipment in good working order, use it for business purposes only and not modify or move it from its initial location without our consent. You agree that you will not take the Equipment out of service and have a third party pay (or provide funds to pay) the amounts due hereunder. You will comply with all laws, ordinances, regulations, requirements and rules relating to the use and operation of the Equipment.

SERVICES/SUPPLIES. If we have entered into a separate arrangement with you for maintenance, service, supplies, etc. with respect to the Equipment, payments under this Agreement may include amounts owed under that arrangement, which amounts may be invoiced as one payment for your convenience. You agree that you will look solely to us for performance under any such arrangement and for the delivery of any applicable supplies.

SOFTWARE/DATA. Except as provided in this paragraph, references to “Equipment” include any software referenced above or installed on the Equipment. We do not own the software and cannot transfer any interest in it to you. We are not responsible for the software or the obligations of you or the licensor under any license agreement. You are solely responsible for protecting and removing any confidential data/images stored on the Equipment prior to its return for any reason.

LIMITATION OF WARRANTIES. EXCEPT TO THE EXTENT THAT WE HAVE PROVIDED YOU A WARRANTY IN WRITING, WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. YOU CHOSE ANY/ALL THIRD-PARTY SERVICE PROVIDERS BASED ON YOUR JUDGMENT. YOU MAY CONTACT US OR THE MANUFACTURER FOR A STATEMENT OF THE WARRANTIES, IF ANY, THAT THE MANUFACTURER IS PROVIDING. WE ASSIGN TO YOU ANY WARRANTIES GIVEN TO US.

ASSIGNMENT. You may not sell, assign, or sublease the Equipment or this Agreement without our written consent. We may sell or assign this Agreement and our rights in the Equipment, in whole or in part, to a third party without notice to you. You agree that if we do so, our assignee will have our assigned rights under this Agreement but none of our obligations and will not be subject to any claim, defense, or set-off that may be assertable against us or anyone else. Notwithstanding the foregoing, if we sell or assign this Agreement or our rights in the Equipment, we will retain our obligations under the Agreement.

LOSS OR DAMAGE. You are responsible for any damage to or loss of the Equipment. No such loss or damage will relieve you from your payment obligations hereunder. Except for claims, losses, or damages caused by our gross negligence or willful misconduct, you agree to indemnify us and our assignee, if applicable, against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment or data stored on it. This indemnity will survive the expiration of this Agreement. In no event will we be liable for any consequential or indirect damages.

INSURANCE. You agree to maintain commercial general liability insurance acceptable to us. You also agree to: 1) keep the Equipment fully insured against loss at its replacement cost, with us named as loss payee; and 2) provide proof of insurance satisfactory to us no later than 30 days following the commencement of this Agreement, and thereafter upon our written request. If you fail to maintain property loss insurance satisfactory to us and/or you fail to timely provide proof of such insurance, we have the option, but not the obligation, to secure property loss insurance on the Equipment from a carrier of our choosing in such forms and amounts as we deem reasonable to protect our interests. If we secure insurance on the Equipment, we will not name you as an insured party, your interests may not be fully protected, and you will reimburse us the premium which may be higher than the premium you would pay if you obtained insurance, and which may result in a profit to us through an investment in reinsurance. If you are current in all of your obligations under the Agreement at the time of loss, any insurance proceeds received will be applied, at our option, to repair or replace the Equipment, or to pay us the remaining payments due or to become due under this Agreement, plus our booked residual, both discounted at 3% per annum.

TAXES. We own the Equipment. You will pay when due, either directly or by reimbursing us, all taxes and fees relating to the Equipment and this Agreement. Sales or use tax due upfront will be payable over the term with a finance charge.

END OF TERM. At the end of the term of this Agreement (or any renewal term) (the “End Date”), this Agreement will renew for an additional one-year period under the same terms unless a) we receive written notice from you, at least 60 days prior to the End Date, of your intent to return the Equipment, and b) you timely return the Equipment to the location designated by us, at your expense. If a Purchase Option is indicated above and you are not in default on the End Date, you may purchase the Equipment from us “AS IS” for the Purchase Option price. If the returned Equipment is not immediately available for use by another without need of repair, you will reimburse us for all repair costs. You cannot pay off this Agreement or return the Equipment prior to the End Date without our consent. If we consent, we may charge you, in addition to other amounts owed, an early termination fee equal to 5% of the amount we paid for the Equipment.

DEFAULT/REMEDIES. If a payment becomes 10+ days past due, or if you otherwise breach this Agreement, you will be in default, and we may require that you return the Equipment to us at your expense and pay us: 1) all past due amounts and 2) all remaining payments for the unexpired term, plus our booked residual, discounted at 3% per annum; and we may disable or repossess the Equipment and use all other legal remedies available to us. You agree to pay all costs and expenses (including reasonable attorney fees) we incur in any dispute with you related to this Agreement. You agree to pay us interest on all past due amounts at the rate of 1.5% per month, or at the highest rate allowed by applicable law, if less.

UCC. If we assign rights in this Agreement for financing purposes, you agree that this Agreement, in the hands of our assignee, is, or shall be treated as, a “Finance Lease” as that term is defined in Article 2A of the Uniform Commercial Code (“UCC”). You agree to forgo the rights and remedies provided under sections 507-522 of Article 2A of the UCC.

MISCELLANEOUS. This Agreement is the entire agreement between you and us relating to our providing and your use of the Equipment and supersedes any prior representations or agreements, including any purchase orders. Amounts payable under this Agreement may include a profit to us. The parties agree that the original hereof for enforcement and perfection purposes, and the sole “record” constituting “chattel paper” under the UCC, is either (a) the paper copy hereof bearing (i) the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Agreement, and (ii) our original manual signature or (b) the copy of this Agreement executed by the parties and controlled by us or our assignee or custodian in accordance with the Electronic Signatures in Global and National Commerce Act or any similar state laws based on the Uniform Electronic Transactions Act and other applicable law as electronic chattel paper under the UCC. Upon execution, the parties agree to be bound to the terms hereof regardless of the medium or format in which this Agreement is maintained or controlled. If any provision of this Agreement is unenforceable, the other provisions herein shall remain in full force and effect to the fullest extent permitted by law. You authorize us to either insert or correct the Agreement number, serial numbers, model numbers, beginning date, and signature date. All other modifications to the Agreement must be in writing signed by each party.

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CityofBellGardens CityofBellGardens
7100GarfieldAve 7100GarfieldAve
BellGardens, CA 90201 BellGardens, CA 90201
(562)806-7700 (562)806-7700
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17 2 of 3
Terms and Conditions
GENERAL SCOPE OF COVERAGE: In consideration for the payment by Fustomer of the maintenance charges set forth herein, except as provided herein, IBE Digital shall provide all labor, parts and materialVH[FHSWrequired for the maintenance and minor repair of the equipment, set forth on the reverse side hereof, which adjustment and maintenance is caused by the Customer's normal, non-commercial use of the equipment. Damage to the equipment or components arising out of misuse, negligence, neglect or causes beyond IBE's reasonable control are not covered.1RWLQFOXGHGLQWKHPDLQWHQDQFHDQGVXSSRUWDJUHHPHQWXQOHVVVWDWHGRWKHUZLVHDUHSDSHUVWDSOHVIUHLJKWDQGQHWZRUNVXSSRUW SERVICE CALLS: Service calls under this agreement will be performed during normal business hours at the installation address shown on thisagreement. Travel and labor timefor service calls after normal hours, on weekends and on holidays, if and when available, will be paid by Customer at the overtime rates in effect at the time the service call is made. Customer agrees to promptly notify IBE of any requests for service, by contacting the IBE Service Department. During the performance of IBE’s maintenance services, Customer agrees that IBE shall have the right to generate all copies/prints/faxes necessary to properly perform its service without being requiredto credit Customer's account. This agreement does not includemileage on service calls for customers outside of IBE 's normal service area. Service performed after the termination, expiration or QRQUHQHZDO of this agreement will be paid for by Customer on a "Per Call" basis at IBE 's then published rates. All on-site service calls are billed at a one-hour minimum and 15 minute increments thereafter. All phone support is billedin 15 minute increments.

CHARGES:The initial charge for maintenance under this agreement shall bethe amount set forth on the reverse side hereof. Customer agrees to pay IBE up to $175.00 on the due date of the first payment to cover the expense of originating the agreement and delivery of the equipment. The maintenance charge may be changed annually to the theneffective IBE rates.

Customer agrees to pay the total of all charges for maintenance during the initial term and any renewal term within 10 days of the due date or of the date on which ,%( invoices Customer for such charges, whichever is earlier. IBE reserves the right to withhold service or supplies if any charges become past due, regardless of whether those charges are related to this Agreement or the equipment covered by this Agreement. Customer understands that alterations, attachments, or specification changes to the equipment may require an increase in maintenance charges and agrees to pay such charges promptly when due.IBE reserves the right to charge a processing/handling fee.&XVWRPHUDJUHHVWKDW,%(PD\LQFUHDVHWKHEDVH FKDUJH DQGRYHUDJHUDWHVHDFK\HDUGXULQJDQ\WHUPE\DQDPRXQWQRWWRH[FHHG&XVWRPHUDJUHHVWKDWWKH EDVHFKDUJHDQGRYHUDJH UDWHVPD\EHSURSRUWLRQDWHO\LQFUHDVHGDWDQ\ WLPHLIRXUHVWLPDWHGDYHUDJHSDJHFRYHUDJHLVH[FHHGHG:HZLOOFRPSDUHWKHDFWXDOTXDQWLW\RIVXSSOLHVVKLSSHGWR\RXDJDLQVW\RXULQYHQWRU\DQGWKHHTXLSPHQWPHWHUUHDGLQJ V
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FRPSDULVRQLVEDVHGRQWKHPDQXIDFWXUHUVSXEOLVKHGVXSSO\\LHOGIRUò[LPDJHV<RXDJUHHWKDWZHUHVHUYHWKHULJKWWRELOO\RXIRUDQ\LQFUHDVHGVXSSO\XVDJHLQH[FHVVRIWKH PDQXIDFWXUHUVSXEOLVKHG\LHOGLabor for the installation of memory upgrades or other upgrades and enhancements, or parts and supplies not provided by IBE, are not covered by this agreement and will be installed on a "Per Call" basis at IBE 's then published rates. Appropriate taxes will apply.

METER READINGS:Customer agrees to provide IBE true and accurate meter readings monthly and in any reasonable manner requested by IBE. If accurate meter readings are not provided, IBE reserves the right to estimate Customer's meter readings based upon previous meter readings and bill Customer based upon such estimates or send an IBE representative to visually inspect such meter readings, in which event Customer shall also pay IBE an additional charge for suchsite visit.

RECONDITIONING:In the event Customer's equipment cannot be properly maintainedbyIBE, due to the age or condition of the equipment, to perform on a reasonably consistent and good quality basis, Customer's equipment may need to be replaced or reconditioned. When, in its sole discretion,IBE determines reconditioning is necessary to keep the equipment in good working condition, IBE will submit to customer, an estimate of the reconditioning costs which will be in addition to the charge payable under this Agreement. If the customer does not authorize such reconditioning, IBE may discontinue service of the equipment, terminate this agreement, and refund the unused portion of the maintenance charge, if any, or give notice of its intention not to renew this agreement upon its expiration. Thereafter, service will be available on a "Per Call" basis at IBE 's published rates.

TERM, TERMINATION AND RENEWAL: This agreement shall become effective upon the proper execution of this Agreement by Customer and IBE, and shall continue for a minimum of months, or the time period specified on the reverse sidehereof, or shall continue until Customer has generated the maximum number of copies/prints/faxes shown on this agreement, whichever occurs first. This agreement shall automatically renew for successive similar periods or number of copies/prints/faxes unless written notice is received by the non-terminating party 30 days prior to the expiration date, as extended, or approximately 30 days prior to the expected generationof the maximum number of copies/prints/faxes, as extended. IBE reserves the right to modify the maximum number of copies/prints/ faxes in any renewal in a good faith attempt to approximate the number of copies/prints/faxes Customer would generate during the covered period. Notice of the election notto renew this agreement, shall be sent, by the terminating party to the non-terminating party, by IBE's regular address (If Customer is terminating party). Notwithstanding anything to the contrary, IBE may terminate this agreement at any time in the event (a) the equipment is modified, damaged, altered, serviced by personnel other than those employedby IBE, or if parts, supplies, accessories or components not authorized by IBE are fitted to or used in the equipment; or (b) if the Customer uses supplies other than IBE supplies and such supplies are defective or not acceptable for use in IBE equipment and cause abnormally frequent service calls or service problems. If there is a change to more than 10% of your original number of units, your CPC will be adjusted to the current IBE cost per page for the new mix of models. All other terms of the contract will remain in effH ct. ,I6RXUFHZHOO DQG.RQLFD0LQROWD%XVLQHVV6ROXWLRQV86$H[WHQG&RQWUDFW1R.21EH\RQGWKHH[LVWLQJ([SLUDWLRQ'DWH&LW\0DQDJHUVKDOOKDYHWKHDXWKRULW\WRH[WHQGWKH7HUPRIWKLV 0DLQWHQDQFHDQG6XSSRUW$JUHHPHQW
BREACH OR DEFAULT: If the customer does not pay all charges, billed under the terms of this Agreement, promptly, when due, in the event of a breach of any of the other terms of this Agreement, IBE may (a) refuse to service the equipment until remittance is made, (b) provide service on "Per Call" basis rates, (c) require C.O.D. payment in full at the time of service at IBE's "Per Call" basis rates, and (d) take any and all other actions as provided by law. Such remedies shall be cumulative, and the waiver of any one breach by Customer shall not be deemed a waiver of any other or subsequent breach.

PRORATION AND TRANSFERS: If the covered equipment is upgraded with equipment purchased from IBE, any unused portion of a paid Agreement may be prorated and applied toward a service program for the new equipment. This agreement may not be assigned by the Customer without IBE prior written consent. Customer specifically agrees that this Agreement VKDOO not terminate upon Customer's election to sell, transfer or remove from service any equipment covered by this Agreement, unless IBE agrees, in writing, to terminate this Agreement prior to such sale, transfer or removal from service.

INSURANCE:During the term of this Agreement, Customer will keep the equipment insured against all risks ofloss or damage in an amount not less than the replacement cost of the equipment, without deductible, and without co-insurance. Customer shall also obtain and maintain for the term of this Agreement, comprehensive public liabilityinsurance covering both personal injury and property damage of at least $100,000 per person and $300,000 per occurrence for bodily injury and $50,000 for property damage. IBE shall be the sole named loss payee on the property insurance and shall benamed as an additional insured on the public liability insurance. Customer will pay all premiums for such insurance and shall deliver proof of insurance coverage satisfactory to IBE. If Customer does not provide such insurance, Customer agrees that IBE has the right, but not the obligation, to obtain such insurance, and add an insurance fee to the amount due, on which IBE makes a profit.

MISCELLANEOUS: IBE expressly disclaims any duty as an insurer of the equipment herein and Customer shall pay for all costs or repair and parts or replacement of the equipment made necessary by any casualty, theft, or negligent act of Customer or Customer's Agents. Customer agrees to provide reasonable space and proper and sufficient electrical power as specified or required for each machine. IBE's technicians must be able to access the machine from all sides. Equipment relocation by IBEis not covered under this Agreement. This Agreement represents the entire Agreement between the parties and supersedes all prior oral and written proposals and communications. Customer shall pay all IBE costs and expenses (included, but not limited to legal fees and costs) incurred in the collectionof any amount due to IBE, or incurred in the enforcement of IBE rights and remedies under this Agreement, whether or not legal action is instituted. In the event any amounts required tobe paid by Customer under this Agreement are not paid when due, IBEmay assess and collect a finance charge equivalent to

1.5% per month on all outstanding amounts. This Agreement shall be governed by and construed according to the laws of the State of California, and the jurisdiction and venue for any legal action shall be in the City and County of Los AngHles, California or Orange County, California. IBE reserves the right to provide compatible parts and supplies for printer fleet.

Customer Initials:_____________
Date Signed:________________
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11-4-2024
SloanAguilar-Varing Vice President

Rev. 7/2022 1

CONTRACT EXTENSION
Contract Number:

Sourcewell and 202 12th Street Northeast
P.O. Box 219
Staples, MN 56479
(Sourcewell) (Vendor)
have entered into Contract Number: 110719-
for the procurement of:

The Contract has an expiration date of Decemb r, but the parties may extend the Contract by mutual consent.

Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional period, with a new Contract expiration date of Dece mber ,. All other terms and conditions of the Contract remain in full force and effect.

Sourcewell
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22182-2228
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030321-KON

Rev. 10/2020 1

Solicitation Number: RFP #030321

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Konica Minolta Business Solutions U.S.A., Inc., 1595 Spring Hill Road, Suite 410, Vienna, VA 22182 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Copiers, Printers, and Multi-Function Devices with Related Supplies, Accessories, and Services from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 19, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
















 
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030321-KON

Rev. 10/2020 2

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and that all Vendor-branded equipment and products are free from defects in design, materials, and workmanship. Third-party branded equipment and products are covered exclusively by the terms of the third-party manufacturer’s warranty. In addition, Vendor warrants that Vendor-branded equipment and products will perform in accordance with the manufacturer’s specifications, and the services will be performed in a professional, workmanlike manner, in accordance with industry standards as described in the statement of work. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty and can be transferred will be passed on to the Participating Entity.

Vendor’s entire liability for any warranty claim shall be for Vendor to repair or replace the defective Equipment and/or Products or re-perform the deficient Services, or, if Vendor fails to correct such defect or deficiency within thirty (30) days of notice of a claim, to void the invoice for the defective Equipment or Product or deficient Services. Vendor shall have no obligation with respect to a warranty claim (i) if notified of such claim more than thirty (30) days after the Product in question was delivered or the Services in question were first performed or (ii) if the claim is the result of third-party hardware or software failures, or the actions of Participating Entity or a third party. THIS SECTION SETS FORTH THE ONLY WARRANTIES MADE BY VENDOR.

VENDOR HEREBY DISCLAIMS ALL OTHER WARRANTIES, CONDITIONS OR UNDERTAKINGS,

EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, INCLUDING, BUT NOT LIMITED TO, THE

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
















 

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030321-KON

Rev. 10/2020 3

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
















 
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030321-KON

Rev. 10/2020 4

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities 














 
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to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures made available to Vendor prior to the commencement of services, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
















 
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D. TERMINATION OF ORDERS. Participating Entities may terminate an unfulfilled order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity and such breach continues for a period of 30 days after written notice and opportunity to cure.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;















 
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x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.
















 
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10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. Audits will be subject to reasonable conditions Vendor may impose to protect the confidentiality, integrity, and availability of its data and systems, will be conducted during Vendor’s normal business hours, with reasonable advance written notice to Vendor, and with minimal disruption to Vendor’s business.

B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any third-party claims or causes of action, including reasonable attorneys’ fees, for bodily injury, including death, or real or tangible property damage arising out of the performance of this Contract by the Vendor or its agents or employees to the extent caused by the negligence (or greater culpability) of Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Vendor’s indemnification obligations under this section are conditioned upon 














 
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the indemnified party: (i) promptly notifying Vendor of any claim in writing; and, (ii) cooperating with Vendor in the defense of the claim.

Vendor is not liable to Sourcewell or Participating Entities under this Contract for any indirect, incidental, special, punitive, exemplary, or consequential damages (including, without limitation, damages for interruption of services, loss of business, loss of profits, loss of revenue, loss of data, or loss or increased expense of use), whether in an action in contract, warranty, tort (including, without limitation, negligence), or strict liability, even if the parties have been advised of the possibility of such liabilities.

12. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.















 
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b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws, except to the extent the violation of applicable patent or copyright laws was caused by Sourcewell, a Participating Entity, or a party under their direction or control. Vendor’s indemnification obligations under this section are conditioned upon the indemnified party: (i) promptly notifying Vendor of any claim in writing; and, (ii) cooperating with Vendor in the defense of the claim.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.
















 
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15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default other than payment obligations, caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure (not less than 30 days) must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:















 
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit
















 

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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Vendor agrees that renewal certificates must be provided within ten (10) days after inception of the renewal policies and will be issued by Vendor’s insurance broker(s).

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to include Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
















 
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D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

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procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). 














 
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Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.















 
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G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring 














 
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030321-KON

Rev. 10/2020 18

solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

22. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Konica Minolta Business Solutions U.S.A., Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Kristen McKenna
Title: Chief Procurement Officer Title: State and Cooperative Contract Manager

Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________
















 
 






















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