3 . M A N A G E M E N T A N D S T A F F I N G
NYSE: ABM www.abm.com
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Key Pers onnel
Kory Reeves – Vice President, West Region
25+ Years of Industry Experience
Kory started with ABM in 2018 as a General Manager and recently was promoted to Vice President of the West Region. He is experienced with establishing and executing strategic and tactical mechanical HVAC core projects and services. He is experienced implementing effective sales strategies for maintenance and projects sales. Before coming to ABM, Kory had advanced from Applications Engineer in 1995 to Branch Service Manager in 2004 with Johnson Controls. Kory has been selected as ABM Contractor of the Year in 2019 and 2021, in addition to be part of the President’s Club in 2020.
Chan Onechanh – General Manager
2 Years of Industry Experience
Chan has two years of industry experience. He came from a Sports and Entertainment background, where he spent over twenty years in Public Assembly Facilities in various management and leadership roles. Most recently as the VP Of Facilities for Hollywood Park and Sofi Stadium before joining ATS. Chan’s responsibilities in ATS include leadership and management of the Finance, Sales, and Operations teams in Southern California. He is responsible for meeting financial budgets, reaching profit goals, and regional growth.
Jim Bernard – Area Sales Director, Southern California
20 Years of Industry Experience
Jim has a background in the construction industry including stints in the Integration, Financial Technology, and Building Automation industries. He has held positions in business development and sales leadership. Jim is an active member of IFMA and very involved in the construction community in Southern California. Jim’s sales focus and solution selling approach is an asset, helping ABM grow in the Southern California market. He is focused on the LA and San Diego markets for Core Services including solutions projects, HVAC bundling and EV maintenance.
3 . M A N A G E M E N T A N D S T A F F I N G
NYSE: ABM www.abm.com
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Judith Bejines – Service Manager
28 Years of Industry Experience In HVAC and Building
Automation. Bachelor’s degree in business management, LEED Certified.
Judy is responsible for leading the HVAC Service Mechanical Business. Planning, coordinating, and supervising HVAC Mechanical personnel, subcontractors and vendors ensuring they complete work on time and within budget. Judy redeems operating unit gross profit objectives through leadership and management of staff while executing and meeting service and project contractual commitments to customers.
Katarina Lindemann – Business Development Manager
8 Years of Industry Experience In HVAC and Building
Automation.
Katarina is responsible for driving new business at ABM and creating strong, trusted relationships with existing customers. Katarina will be conducting the Quarterly Account Manager Meetings with City personnel to review Completed Reports, Updates or
Recommendations and any issues or changes that the City would like to address. Katarina is in charge of ensuring all information brought forth in meetings is relayed to the team and updates/requests are completed in a timely manner.
Tom Simpson/Local 250
18 Years of Industry Experience
Tom Simpson is a skilled Field Supervisor with over 18 years of experience, currently working at ABM Building Solutions, LLC since 2004. In his role, Tom oversees HVAC maintenance and provides essential technical support, ensuring quality service delivery across both maintenance and projects. He is responsible for training technicians, particularly on specialized accounts, enhancing their technical skills and expertise. Additionally, Tom collaborates with Business Development Managers to craft client-specific
recommendations and assists clients in budgeting and prioritizing projects, helping them achieve their operational goals effectively.
3 . M A N A G E M E N T A N D S T A F F I N G
NYSE: ABM www.abm.com
Eduardo Palomino/Local 250
20 Years of Industry Experience
Eduardo Palomino is a seasoned Field Supervisor, HVAC Foreman Technician, and Safety Coordinator with over 20 years of experience in the industry. ACM and ABB Drive certified, Eduardo has been with ABM Building Solutions, LLC since 2008. His responsibilities include overseeing HVAC maintenance, providing technical support, and offering strong jobsite leadership. He is adept at troubleshooting, repairing, maintaining, and installing HVAC equipment, ensuring that projects are executed safely and efficiently. His technical certifications and extensive experience make him a valuable asset to his team and clients.
Troy Harper/Local 250
8 Years of Industry Experience
Troy Harper is a skillful Journeyman, with over 8 of experience in the industry. ACM and ABB Drive certified, Troy has been with ABM Building Solutions, LLC since 2017 and turned out in 2022. His responsibilities include performing HVAC maintenance at ABM’s top customer sites. He is skilled at finding and quickly addressing issues.
Troy is quick to provide insight and is a great communicator with customers and his team.
TH
4 . M I N I M U M Q U A L I F I C A T I O N S , P R I O R R E L A T E D
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NYSE: ABM www.abm.com
4. Minimum Qualifications, Prior Related
Experience, and References
a. Proposers must demonstrate competence and capability to satisfactorily perform the scope of work. Proposers must have at least ten (10) years of experience providing HVAC maintenance services in California. Proposals that do not meet the minimum qualifi cations will be determined nonresponsive and ineligible for award. The Proposer must provide evidence to show that the firm and members of the Proposer’s project team possess the specific minimum experience, qualifications, competence, resources, and busin ess integrity as specified in the scope of work that are necessary to carry out the work under the contract as ex pected. Examples of evidence include, but are not limited to resumes, letters of reference, and project/service summaries that highlight the team’s specific experience.
Qualifications and Technical Experience
With an average of 40 years’ experience, the ABM team of professionals has the knowledge and background to provide quality installations, preventive maintenance, and service for all types of mechanical systems. We’re a full-service mechanical contractor with an outstanding reputation for quality, responsiveness, and a make-it-happen attitude.
ABM provides design / build, installation, replacement, maintenance, service and repair of various HVAC and mechanical systems. Services include comprehensive coverage ranging from turnkey installations through fully guaranteed contracts. Capabilities include installing and servicing complete mechanical systems as large as 14,000 tons.
Our technicians are factory trained, and we service all types of equipment including Liebert, Stulz, Data Aire, McQuay, Trane, APC / Schneider, York / JCI, Daikin McQuay, AAON, ABB and Danfoss. We hold numerous certifications and licenses, and our technicians have various levels of security clearances.
Our unique and proven solutions help clients:
• Reduce owning and operating costs
• Improve equipment reliability and uptime
• Increase building comfort and indoor air quality
• Enhance responsiveness and service
Increase energy efficiency, safety, and sustainability
4 . M I N I M U M Q U A L I F I C A T I O N S , P R I O R R E L A T E D
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NYSE: ABM www.abm.com
Licenses, Permits, and Certifications
California State License Board #976012
Expiration Date: 8/31/2026
Classifications
C20 Warm Air Heating, Ventilating, and Air-Conditioning B General Building
C-4 Boiler, Hot Water Heating and Steam Fitting
C-61 / D62 Air and Water Balancing
C36 Plumbing
C38 Refrigeration
C-7 Low Voltage Systems
C10 Electrical
C43 Sheet Metal
C-61 / D65 Weatherization and Energy Conservation
Operational Service Concept
ABM’s approach to performing the scope of services is based on the development of a customized plan designed specifically to the requirements of City. ABM will self-perform as much of the operations and maintenance work as possible with an internal workforce to the extent that it is cost-effective and efficient.
For services outside of our core business, ABM will utilize a formal selection process to assure that the most experienced, cost-effective, and reliable subcontractors are utilized.
Defined Operations and Maintenance Protocols
During the transition phase, ABM provides the client with complete project specific operations and maintenance protocols outlining process and procedures for the care and handling of systems, including:
• Standard operating procedures (SOPs)
• Preventive and predictive maintenance checklists
• Staff skills and requirements
• Activity schedules, etc.
hese are based on the manufacturers’ Operations and Maintenance manuals and then tailored to meet the site’s specific needs. Protocols are written for all aspects of the systems including mechanical and electrical components, special interior finishes and systems, and building controls as applicable. Having a sound basis in operational documentation ensures no gaps exist in the transition from construction to operation.
4 . M I N I M U M Q U A L I F I C A T I O N S , P R I O R R E L A T E D
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NYSE: ABM www.abm.com
Preventive Maintenance Program
ABM offers preventive maintenance and repairs for City’s heating, air conditioning, and electrical power needs. Our program has the following offerings and benefits:
• Emergency 24/7 service & repairs included in guaranteed plans • Fully customized plans for your facility & your business • Transparent reporting & responsive communications through multi- platform apps
• Refrigerant Management & expert training ensure compliance & workplace safety
• Indoor Air Quality Testing helps maintain healthy, productive environments for your people
• Monitoring & Recording Maintenance Tasks
Ongoing Operations and Maintenance
Upon the completion of setting up the preventive maintenance program, our team assumes operational control. To ensure the proper level of maintenance, we assign each component a criticality factor to ensure the right things get done first. Service Levels a nd Corrective Action Resolution.
Preventive maintenance (PM) is defined as the practice of performing maintenance and / or repairs prior to failure. Reactive maintenance (RM) is the practice of repairing equipment in response to a failure (which includes work that could not be predicted and scheduled).
ABM’s goal is to perform a hybrid of a Reliability centered maintenance (RCM) program that is the most cost efficient and viable for our client- partner. RCM is a tool used to:
• Focus on the maintenance practices for critical items • Reduce unscheduled downtime
• Eliminate unreliable parts
Create effective operating strategies
The Benefits of
Preventive
Maintenance
Saves Money
• Prevents costly repairs
• Saves in utility costs
• Reduces operating
costs
Saves Energy
• Maximizes efficiency
• Improves system
reliability
• Reduces energy use &
expenses
Happy Employees
• Supports healthy,
productive & safe
environments
• Helps avoid costly
work disruptions
• Addresses issues
before they become
urgent
More Maintenance,
Less Replacements
• Increases equipment
lifespan
• Reduces risk of
catastrophic failure
• Reduces need for
costly emergency
repairs
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Team Resumes
Please refer to Section 3 of this proposal for team resumes.
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Letters of Reference
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4 . M I N I M U M Q U A L I F I C A T I O N S , P R I O R R E L A T E D
E X P E R I E N C E , A N D R E F E R E N C E S
NYSE: ABM www.abm.com
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Project/Service Summaries
b. A list of at least five (5) professional references, three (3) of which shall be from a municipal or public agency. This client reference list must be included as an appendix to the proposal and must include the following information for each reference listed: a) complete description of the work/services provided, b) the time period for the work/services provided, c) the name and contact information of the client, including telephone number and/or add ress, and d) the key managers and professionals assigned to the work/services. The information concerning work/services provided for each respective client must be no more than five (5) years old.
Please see Appendix 1 for a list of professional references.
5 . C O S T A N D P R I C I N G
NYSE: ABM www.abm.com
5. Cost and Pricing
a. Proposals must include the Proposal Price Sheet attached as Attachment “A.” b. For as -needed non -retainer services, proposals must include staff hourly rates, plus any other proposed costs such as mark -ups, overhead, travel, etc. An hourly fee/rate schedule must be submitted with the proposal. If the scope of work is substantially modified, the extra cost or credit must be negotiated based on the submitted hourly fees/rates.
Please see Attachment A for the complete Proposal Price Sheet.
6. Additions or Exceptions
a. A single and separate section with the heading “ADDITIONS OR EXCEPTIONS TO THE CITY’S REQUEST FOR PROPOSAL” containing a complete and detailed description of all the Proposer’s exceptions to the provisions and conditions of the attached City standard Co ntract Services Agreement attached as Attachment “C.”
No additional recommendations.
7 . P E N D I N G L I T I G A T I O N
NYSE: ABM www.abm.com
7. Pending Litigation
Include an explanation and status, if in the last five years, the firm or an office or principal of the firm has been involved in any substantiated compl aints, litigation, legal proceedings, or investigations by a regulatory authority.
Litigation Disclosure
ABM and its subsidiaries employ more than 100,000 employees across the U.S., the U.K., Canada, and Puerto Rico. As such, at any given time, ABM is involved in numerous litigation matters , dealing primarily with billing or employment issues. These matters are handled in the normal course of business by legal and risk management professionals employed by ABM. Even large litigation matters involving millions of dollars would not impact ABM's ability to provide timely services to the City of Bell Gardens. Should you require further information, ABM will certainly provide more detailed information upon request.
8 . I N S U R A N C E
NYSE: ABM www.abm.com
8. Insurance
Evidence of commercial liability, professional liability, and workers ' compensation insurance coverages must be included. Insurance requirements are listed on the sample Contract Services Agreement attached as Attachment “C.”
8 . I N S U R A N C E
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8 . I N S U R A N C E
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A T T A C H M E N T A – P R O P O S A L P R I C E S H E E T
NYSE: ABM www.abm.com
Attachment A – Proposal Price Sheet
Pricing Proposal
Agreement Customer Rates
RT OT DT
$190.00 $285.00 $380.00
• $110.00 Truck per truck, per day
• $40.00 Fuel per day
$25.00 Misc consumables
Per Section 5.8 of the RFP Markup on parts and materials may not exceed 10% of the Proposer’s Cost.
Per Section 5. General Provisions, ABM will promptly notify the City with a cost proposal and scope of work for any needed repairs or emergency work outside of this HVAC Maintenance Contract.
Year Contract Dates Total Price Escalation
Year 1 March 1, 2025-February 28, 2026 $42,143.00
Year 2 March 1, 2026-February 28, 2027 $42,143.00 0%
Year 3 March 1, 2027-February 28, 2028 $42,143.00 0%
Year 4 March 1, 2028-February 28, 2029 $44,250.00 5%
Year 5 March 1, 2029-February 28, 2030 $44,250.00 5%
Pricing includes all technician hours, filters and belts necessary to perform preventative maintenance work.
A T T A C H M E N T A – P R O P O S A L P R I C E S H E E T
NYSE: ABM www.abm.com
Additional M echanic al R ec ommendat ions
Exhaust Fan Annual Maintenance
Scope of Work Equipment List
QTY: 14
• Run and check operation of unit
• Check rain guard
• Check belt guard
• Check fan or blade
• Check for proper rotation
• Check bearing wear
• Check drive condition
• Check belt condition, change annually
• Inspect starter condition
• Check electrical contacts
• Check & tighten electric connections
• Check motor operating amps and clean as necessary
• Lubricate as required
Price for first three contract years:…………..……………………..…..$1,838.00
A T T A C H M E N T A – P R O P O S A L P R I C E S H E E T
NYSE: ABM www.abm.com
Notes to Pricing
ABM views contract documents as the cornerstone of its relationship with each client. To achieve the mutual goal of service satisfaction, ABM believes it is in our client’s and ABM’s interest for the contract documents to accurately reflect both parties’ understanding of the requirements and intentions. If ABM is the successful bidder, ABM requests the opportunity to enter negotiations relating to the terms of the contract to be entered between the parties.
HVAC Services Assumptions
• Pricing is based on all work is performed Mon – Fri 8am-5pm • Filters and belts are included in the rates for Preventative Maintenance • Materials outside of filters and belts are excluded
• Aerial lifts are not included
• Refrigerant is not included
• Does not include any special training/requirements for site access • Client will provide the equipment scope clarification (specs, requirements, frequency etc.) • Client will provide the on-site water utilization for Preventative Maintenance • Client will provide details on the BAS system by building location • What are the safety requirements and protocol for each building / location • Client will provide any special training and requirements for contractor’s staff • Pricing is based on the Scope of work provided by the customer • Pricing is based on the site/equipment list provided by the customer
A T T A C H M E N T B – A C K N O W L E D G E M E N O F C I Y ’ S
S T A N D A R D F O R M O F A G R E E M E N T
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Attachment B – Acknowledgement of City’s
Standard Form of Agreement
A P P E N D I X 1 – R E F E R E N C E S
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Appendix 1 – References
Reference #1 City of Pico Rivera, CA
Description of Work /
Services Completed Mechanical Preventative Maintenance and Projects Time Period 2019 – Present
Contact Name
Phone | Email
Address
Carlos Del Toro
562.755.3275 | [email protected]
9633 Beverly Road, Pico Rivera, CA 90660
Reference #2 JRIC
Description of Work /
Services Completed Mechanical Preventative Maintenance Contract Time Period 2022-Present
Contact Name
Phone
Address
Chuck France
678.953.9215
11302 Independence Rd., Los Alamitos CA
Reference #3 County of Orange OCPW
Description of Work /
Services Completed
JOC Contract – Awarded several projects, chiller replacements, controls upgrades, unit replacements over 2 million dollars.
Time Period April 14, 2024 – April 13, 2025
Contact Name
Phone
Address
Andy Sveen
714.667.1816
601 N. Ross Street, Santa Ana, CA
A P P E N D I X 1 – R E F E R E N C E S
NYSE: ABM www.abm.com
Reference #4 SOCalGas
Description of Work /
Services Completed
Energy Savings Assistance Program projects installing domestic hot water boilers for low-income, multi-family apartment units
Time Period 2020-2023
Contact Name 1
Phone | Email 1
Address
Michael Kung
213.231.8256 | [email protected]
9240 Firestone Blvd., Downey, CA
Reference #5 OC Sheriff Dept.
Description of Work /
Services Completed Intake and Release Center Air Handler Phase 1 – replace 5 AHUs for the jail Time Period 2022 – Present
Contact Name
Phone | Email
Address
Claudio Alfaro
714.862.8681 | [email protected]
431 The City Drive S., Orange, CA 92868
Reference #6 County of San Bernardino JDC
Description of Work /
Services Completed
HVAC unit replacements, cooling tower replacement and various projects at various County buildings
Time Period 2021 – Present
Contact Name
Phone | Email
Address
Joseph Sousa
909.379.2317 | [email protected]
825 E. 3rd St., San Bernardino, CA 92415
Reference #7 OmniTrans
Description of Work /
Services Completed HVAC Preventative Maintenance, Controls, various HVAC unit replacements Time Period Present
Contact Name
Phone | Email
Address
John Gensel
951.634.2451 | [email protected]
1700 W. Fifth Street, San Bernardino, CA
A P P E N D I X 2 – A C K N O W L E D G E M E N T O F A D D E N D U M N O . 1
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Appendix 2 – Acknowledgement of Addendum
No. 1
A P P E N D I X 2 – A C K N O W L E D G E M E N T O F A D D E N D U M N O . 1
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CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:Honorable Mayor and City Council Members
FROM: Michael B. O’Kelly, City Manager
BY:Bernardo Iniguez, Director of Public Works/Facilities Doug Benash, P.E., City Engineer
SUBJECT:Approval of Plans and Specifications and Authorization to Solicit Bids for the ATP Cycle 5 Citywide Complete Streets Improvements, Phase 1 (CIP No. 3903)
MEETING DATE:February 24, 2025
RECOMMENDATION: It is staff’s recommendation that the City Council:
1. Approve the plans and specifications for the ATP Cycle 5 Citywide Complete Streets Improvements, Phase 1 (CIP No. 3903);
2. Authorize staff to solicit competitive bids and publish the Notice Inviting Sealed Bids (NISB); and
3. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c).
BACKGROUND/DISCUSSION:
Engineering staff has completed the design and construction documents for the ATP Cycle 5 Citywide Complete Street Improvements, Phase 1 (the “Project”). The Project scope of work consists of excavation and/or cold milling of existing AC Pavement, removing AC Pavement, reconstruction of AC Pavement, reconstruction of sidewalk, driveway, curb ramp, alley intersection, curb and gutter, cross gutter, adjust utility manhole frames and covers to finished grade, striping and markings, construction survey, and material testing. The construction documents, which include plans, specifications, and the engineer’s estimate (PS&E) have been completed in accordance with the City’s internal procurement policies and the Public Contract Code. The total contract period for this project is ninety (90) working days. The location of the work will be Citywide.
Upon authorization by the City Council, staff will proceed with the bid phase of the Project, publishing the Notice Inviting Sealed Bids (NISB) in a local newspaper of general circulation and other electronic media, and posting the plans and specifications on the City’s website. Bids will be publicly opened, and a contract will be awarded to the lowest responsive and responsible bidder at a future City Council meeting. The published NISB will state the time and place for receiving and opening of sealed bids and will distinctly describe the Project. The NISB will be published in accordance with Public Contract Code
§ 20164.
The tentative Bid Schedule is as follows:
Authorization to Bid February 24, 2025
Advertise for Bids March 27, 2025
Mandatory Pre-Bid/Site Walk April 9, 2025, at 11:00 am Bidder Information Sheet Due April 11, 2025
Request for Information Deadline April 11, 2025, at 5:00 pm Bid Opening April 16, 2025, at 11:00 am
Anticipated Award of Contract May 12, 2025
Pre-construction Meeting June 2, 1015 (Tentative) Construction Begins June 16, 2025 (Tentative)
DESIGN IMMUNITY:
Government Code section 830.6 states in part, “Neither a public entity nor a public employee is liable for an injury caused by the plan or design of a construction of, or an improvement to, public property where such plan or design has been approved in advance of the construction or improvement by the legislative body of the public entity or by some other body or employee exercising discretionary authority to give such approval or where such plan or design is prepared in conformity with standards previously approved.”
In order to bid the Project and provide California design immunity, per Government Code section 830.6, the City Council must approve the plans and specifications prior to the construction bidding process. The intent of Section 830.6 is to prevent a judge or jury from second-guessing discretionary approvals made by the public agency and its employees regarding a plan or design for a construction project.
The plans and specifications for the Project are consistent with the City’s standards and the General Plan. Staff’s recommendation for City Council approval of the plans and specifications is intended to avail the City of the immunities set forth in Government Code section 830.6, prior to proceeding with construction of the Project. Through the City Council’s approval, the Director of Public Works/Facilities, as the City’s project manager, would be authorized to act on the City’s behalf in approving any necessary alterations or modifications of the plans and specifications throughout the course of the Project.
ENVIRONMENTAL ANALYSIS:
Pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000, et seq.) and CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000, et seq.), the City conducted an environmental assessment. Based on the environmental assessment, the Project was determined to be categorically exempt pursuant to CEQA Guidelines § 15303 (Class 1 –Existing Facilities). A Notice of Exemption for the Project will be prepared and filed with the L.A. County Registrar Recorder’s Office.
CONCLUSION:
Upon authorization by the City Council, staff will proceed with the bid phase of the Project.
FISCAL IMPACT:
The City’s FY 24-25 operating budget includes $6,299,000 of ATP Cycle 5 Funds for the construction of the project. The engineer’s estimate for construction is $4,705,000.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
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NOTICE INVITING SEALED BID
FOR
ATP CYCLE 5-BELL GARDENS COMPLETE STREETS IMPROVEMENTS PHASE 1 C.I.P. No. 3903
IN THE CITY OF BELL GARDENS
PUBLIC NOTICE IS HEREBY GIVEN that the City of Bell Gardens, (hereinafter, “CITY” or “AGENCY”) invites sealed bids for the above-stated project and will receive such bids in the offices of the City Clerk, City Hall, 7100 South Garfield Avenue, Bell Gardens, California 90201, up to the hour of 11:00 AM on April 16, 2025, at which time they will be publicly opened.
Copies of the Plans, Specifications, and contract documents are available on the City’s website at https://www.bellgardens.org/i-want-to/view-bids-rfps/rfps-and-bids . To be on the Plan Holders List for this project, each bidder must submit a Bidder’s Information Sheet which is also available on the City’s website, to [email protected]. Bids will not be accepted unless the bidder is on the Plan Holder List. All Bidder Information Sheets are required to be submitted no later than April 11, 2025. Bids will not be accepted unless the Bidder Information Sheet is submitted and logged onto the plan holders list. Failure to submit the Bidder Information Sheet by the deadline noted will result in declaring any submitted bids as non-responsive.
To comply with SB 854, beginning January 1, 2015 the following applies:
1. No contractor or subcontractor may be listed on a bid proposal for public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
2. No contractor or subcontractor may be awarded a contract for public works on a public works project awarded on or after April 1, 2015, unless registered with the DIR.
3. The project is subject to compliance monitoring and enforcement by the DIR.
4. Require the prime contractor to post job site notices prescribed by regulation (regulation not created yet) or the City must post the notices itself.
The Contractor shall fill in the Department of Industrial Relations (DIR) Contractor Registration Number Form provided in Appendix “B” and submit it with the sealed Bid.
Attendance at a pre-bid meeting is mandatory and will be held on April 9, 2025 at 11:00 AM at the Public Works Yard, 8327 Garfield Avenue, Bell Gardens, California 90201. Prime Contractors are required to have a representative attend and
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sign in at the pre-bid meeting. Failure to comply with this attendance and sign in requirements will result in Bidder’s proposal being found non-responsive to the required procedures.
Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per hourly wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the City Hall, City of Bell Gardens, 7100 South Garfield Avenue, Bell Gardens, California 90201, and are available to any interested party on request.
Attention is directed to the provisions of Section 1777.5 (Chapter 1141, Statutes of 1968) and 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any such subcontractor under him. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, or handicap will also be required.
The AGENCY will deduct five percent (5%) retention from all progress payments as specified in Section 9-3.2 of these specifications. The Contractor may substitute an escrow holder surety of equal value to the retention. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon. Contractor shall provide AGENCY with weekly payroll reports.
The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, sexual orientation or handicap in any consideration leading to the award of contract.
In entering into a public works contract, or a subcontract, to supply goods, services, or material pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.
Bids must be prepared on the approved Proposal forms or copies thereof in conformance with the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside as follows:
ATP CYCLE 5-BELL GARDENS COMPLETE STREETS IMPROVEMENTS PHASE 1 C.I.P. No. 3903
The bid must be accompanied by cash, a certified or cashier’s check, or bidder’s bond,
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issued by an “admitted surety insurer” made payable to the AGENCY for an amount no less than ten percent (10%) of the total base bid amount.
All bidders shall be licensed in accordance with the provisions of the Business and Professions Code and shall possess a State Contractor’s License, Class A, at the time of bid submittal. The successful Contractor and each of his subcontractors will be required to possess a Business License from the City.
The liquidated damages for this project is five hundred dollars ($500.00) per calendar day the project is not completed within the contract time.
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advertisement for a period of sixty (60) days.
The Contractor shall complete all work in every detail within Ninety (90) working days, after the effective date in the Notice-to-Proceed with the Work to be issued by the CITY
BY ORDER OF the City of Bell Gardens, California.
Dated: , 2025
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:Honorable Mayor and City Council Members
FROM: Michael B. O’Kelly, City Manager
BY:Bernardo Iniguez, Director of Public Works/Facilities Douglas Benash, P.E., City Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Solicit Bids for the Various Residential Street Improvements, FY 2024/2025 (CIP No. 3940)
MEETING DATE:February 24, 2025
RECOMMENDATION:
It is staff’s recommendation that the City Council:
1. Approve the plans and specifications for the Various Residential Street Improvements, FY 2024/2025 (CIP No. 3940);
2. Authorize staff to solicit competitive bids and publish the Notice Inviting Sealed Bids (NISB); and
3. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c).
BACKGROUND/DISCUSSION:
Engineering staff has completed the design and construction documents for the Various Residential Street Improvements, FY 2024/2025 (the “Project”). The Project scope of work includes excavation and/or cold milling of existing AC Pavement, removing AC Pavement, reconstruction of AC Pavement, reconstruction of sidewalk, driveway, curb ramp, Concrete Bus Pad, curb and gutter, loop detection installation, adjust utility manhole frames and covers to finished grade, striping and markings, construction survey, material testing. The construction documents, which include plans, specifications, and engineer estimate (PS&E) have been completed in accordance with the City’s internal procurement policies and the Public Contract Code. The total contract period for this project is fifty-five (55) working days.
The general location and limit of the work is as follows:
• Lanto Street from Jaboneria Road to Darwell Avenue
• Foster Bridge Boulevard from Kress Avenue to Emil Avenue
• Lubec Street from Marlow Avenue to Eastern Avenue
• El Selinda Avenue from Florence Avenue to Ludell Street • Jaboneria Road from Priory Street to Live Oak Street
• Ira Avenue from Priory Street to Fry Street
• Additive Bid - Alley Between Scout Avenue & Gilliand Avenue from Gotham Street to Emil Avenue
Upon authorization by the City Council, staff will proceed with the bid phase of the Project, publishing the Notice Inviting Sealed Bids (NISB) in a local newspaper of general circulation and other electronic media, and posting the plans and specifications on the City’s website. Bids will be publicly opened, and a contract will be awarded to the lowest responsive and responsible bidder at a future City Council meeting. The published NISB will state the time and place for receiving and opening of sealed bids and will distinctly describe the Project. The NISB will be published in accordance with Public Contract Code § 20164.
The tentative Bid Schedule is as follows:
Authorization to Bid February 24, 2025
Publish Bid March 27, 2025
Mandatory Pre-Bid/Site Walk April 9, 2025, at 2:30 pm
Bidder Information Sheet Due April 11, 2025
Last Day for Questions/RFI April 11, 2025, at 5:00 pm
Bid Opening April 16, 2025, at 10:00 am
Anticipated Award of Contract May 12, 2025
Pre-construction Meeting June 2, 1015 (Tentative)
Construction Begins June 16, 2025 (Tentative)
DESIGN IMMUNITY:
Government Code section 830.6 states in part, “Neither a public entity nor a public employee is liable for an injury caused by the plan or design of a construction of, or an improvement to, public property where such plan or design has been approved in advance of the construction or improvement by the legislative body of the public entity or by some other body or employee exercising discretionary authority to give such approval or where such plan or design is prepared in conformity with standards previously approved.”
In order to bid the Project and provide California design immunity, per Government Code section 830.6, the City Council must approve the plans and specifications prior to the construction bidding process. The intent of Section 830.6 is to prevent a judge or jury from second-guessing discretionary approvals made by the public agency and its employees regarding a plan or design for a construction project.
The plans and specifications for the Project are consistent with the City’s standards and the General Plan. Staff’s recommendation for City Council approval of the plans and specifications is intended to avail the City of the immunities set forth in Government Code section 830.6, prior to proceeding with construction of the Project. Through the City Council’s approval, the Director of Public Works/Facilities, as the City’s project manager,
would be authorized to act on the City’s behalf in approving any necessary alterations or modifications of the plans and specifications throughout the course of the Project.
ENVIRONMENTAL ANALYSIS:
Pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000, et seq.) and CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000, et seq.), the City conducted an environmental assessment. Based on the environmental assessment, the Project was determined to be categorically exempt pursuant to CEQA Guidelines § 15303 (Class 1 –Existing Facilities). A Notice of Exemption for the Project will be prepared and filed with the L.A. County Registrar Recorder’s Office.
CONCLUSION:
Upon authorization by the City Council, staff will proceed with the bid phase of the Project.
FISCAL IMPACT:
The City’s FY 24-25 capital improvement budget includes a total budget of $1,245,168, consisting of $672,735 in Measure R and $572,433 in Measure M local return funds. The engineer’s estimate for construction is $1,485,000, including the additive bid item.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
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NOTICE INVITING SEALED BID
FOR
VARIOUS RESIDENTIAL STREET IMPROVEMENTS (FY 2024/2025)
C.I.P. No. 3940
IN THE CITY OF BELL GARDENS
PUBLIC NOTICE IS HEREBY GIVEN that the City of Bell Gardens as AGENCY, invites sealed bids for the above-stated project and will receive such bids in the offices of the City Clerk, City Hall, 7100 South Garfield Avenue, Bell Gardens, California 90201, up to the hour of 10:00 AM on April 16, 2025, at which time they will be publicly opened.
Copies of the Plans, Specifications, and contract documents are available on the City’s website at https://www.bellgardens.org/i-want-to/view-bids-rfps/rfps-and-bids . To be on the Plan Holders List for this project, each bidder must submit a Bidder’s Information Sheet which is also available on the City’s website, to [email protected]. Bids will not be accepted unless the bidder is on the Plan Holder List. All Bidder Information Sheets are required to be submitted no later than April 11, 2025. Bids will not be accepted unless the Bidder Information Sheet is submitted and logged onto the plan holders list. Failure to submit the Bidder Information Sheet by the deadline noted will result in declaring any submitted bids as non-responsive.
To comply with SB 854, beginning January 1, 2015 the following applies:
1.No contractor or subcontractor may be listed on a bid proposal for public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
2.No contractor or subcontractor may be awarded a contract for public works on a public works project awarded on or after April 1, 2015, unless registered with the DIR.
3.The project is subject to compliance monitoring and enforcement by the DIR.
4.Require the prime contractor to post job site notices prescribed by regulation (regulation not created yet) or the City must post the notices itself.
The Contractor shall fill in the Department of Industrial Relations (DIR) Contractor Registration Number Form provided in Appendix “B” and submit it with the sealed Bid.
Attendance at a pre-bid meeting is mandatory and will be held on April 9, 2025 at 2:30 PM at Public Works Yard, 8327 Garfield Avenue, Bell Gardens, California 90201. All Prime Contractors are required to have a representative attend and sign in
at the pre-bid meeting. Failure to comply with this attendance and sign in requirements will result in Bidder’s proposal being found non-responsive to the required procedures.
Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per hourly wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the City Hall, City of Bell Gardens, 7100 South Garfield Avenue, Bell Gardens, California 90201, and are available to any interested party on request.
Attention is directed to the provisions of Section 1777.5 (Chapter 1141, Statutes of 1968) and 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any such subcontractor under him. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, or handicap will also be required.
The AGENCY will deduct five percent retention from all progress payments as specified in Section 7-3.2 of these specifications. The Contractor may substitute an escrow holder surety of equal value to the retention. The Contractor shall be beneficial owner of the surety and shall receive any interest thereon. Contractor shall provide AGENCY with weekly payroll reports.
The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, age, marital status, ancestry, sex, religion, sexual orientation or handicap in any consideration leading to the award of contract.
In entering into a public works contract, or a subcontract, to supply goods, services, or material pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.
Bids must be prepared on the approved Proposal forms or copies thereof in conformance with the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside as follows:
VARIOUS RESIDENTIAL STREET IMPROVEMENTS (FY 2024/2025) C.I.P. No. 3940
The bid must be accompanied by cash, a certified or cashier’s check, or bidder’s bond, issued by an “admitted surety insurer” made payable to the AGENCY for an amount no less than ten percent of the total base bid amount.
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All bidders shall be licensed in accordance with the provisions of the Business and Professions Code and shall possess a State Contractor’s License, Class A, at the time of bid submittal. The successful Contractor and each of his subcontractors will be required to possess a Business License from the City.
The liquidated damages for this project is five hundred dollars ($500.00) per calendar day the project is not completed within the contract time.
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advertisement for a period of sixty (60) days.
The Contractor shall complete all work, in every detail, within fifty-five (55) working days, consisting of five (5) days working for mobilization and fifty (50) working days for construction. All work shall begin after the effective date of the Notice-to Proceed, which will be issued by the CITY.
BY ORDER OF the City of Bell Gardens, California.
Dated: __________, 2025
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
AGENDA REPORT
TO: Honorable Mayor and City Council Members FROM: Michael O'Kelly, City Manager
BY: Daisy Gomez, City Clerk
SUBJECT: Local Commissions Appointment List
DATE: February 24, 2025
RECOMMENDATION:
It is staff’s recommendation that the City Council review the Commissions Appointments List and by motion, remove commissioners and/or make appointments to the posted vacancies.
BACKGROUND/ DISCUSSION:
The Local Appointments List includes all Bell Gardens Commissions and Commissioners.
The City Council adopted Ordinance No. 825 on July 13, 2009 establishing minimum requirements for service on commissions. All Commissioners must reside within the City of Bell Gardens and may only serve on one Commission at a time. Once appointed, each Commissioner must adhere to the requirements of the City's Conflict of Interest Code and state-mandated AB 1234 ethics training and AB 1661 harassment training.
Ordinance No. 825 allows each Council Member to remove or appoint one candidate per Commission, subject to the approval of the Council majority. Appointed Commission Members serve terms that coincide with the term of the Council Member who made the appointment.
CONCLUSION:
After an appointment is made, Commission members will receive their Oath of Office before beginning service with their respective Commission at the next regularly scheduled Commission meeting. The City Clerk's Office will arrange for the proper filing of Conflict of Interest Code forms and schedule trainings for AB 1234 and AB 1661.
FISCAL IMPACT:
No fiscal Impact.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
Updated: 2/11/2025
CITY OF BELL GARDENS
NOTICE OF COMMISSION VACANCIES
AND ACTIVE COMMISSIONERS
EDUCATION COMMISSION
PLANNING COMMISSION
RECREATION, CULTURAL AND YOUTH COMMISSION
SENIOR CITIZEN COMMISSION
TRAFFIC AND SAFETY COMMISSION
The City Council is seeking applications for the following vacancies:
Meeting Date: Second Thursday of every month, City Hall Council Chamber, 5:00 p.m.
Staff Liaison - Ana Avalos, Recreation and Community Services Supervisor, (562) 806-7650 Meeting Date: Third Wednesday of every month, City Hall Council Chamber, 5:15 p.m.
Staff Liaison - Steven Jones, City Planner, (562) 806-7722 Ernesto Ramirez Barcena 04/08/2024
Meeting Date: Third Thursday of every month, City Hall Council Chamber, 6:00 p.m.
Staff Liaison – Armando Andrade, Recreation and Community Services Supervisor, (562) 806-7650 Meeting Date – Second Wednesday of every month, City Hall Council Chamber, 6:00 p.m.
Staff Liaison – Diana Ortiz, Recreation and Community Services Supervisor (562) 806-7650 Meeting Date – First Tuesday of every month, City Hall Council Chamber, 5:30 p.m.
Staff Liaison – Bernardo Iniguez , Director of Public Works/Facilities (562) 806-7770 Applicants must be residents of the City. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City Commission. Before assuming the duties of a commissioner, each person appointed shall take and file with the City Clerk the same constitutional oath of office required of members of the city council. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event, the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030) Applications may be obtained from the City Clerk’s Office: 7100 Garfield Ave, Bell Gardens, CA 90201. Applications will be accepted in the City Clerk’s Office on a continuous basis until an appointment is made. Please call the City Clerk’s Office at (562) 806-7705 or email [email protected] for more information.
Daisy Gomez, City Clerk
VACANT Barcena 2/3/2025
VACANT Chavez 12/9/2024
Crystal Jimenez De La Rosa 1/13/2025
Juan Manuel Rojas Guillen 1/27/2025
Miguel Maravilla Sanchez 1/13/2025
Carlos Jose Barrera Chavez 1/13/2024
Kenneth Preciado De La Rosa 1/13/2025
Yorgelys Monroy Guillen 2/11/2025
Oscar Boado Sanchez 9/11/2023
VACANT Barcena 1/6/2025
VACANT Chavez 12/9/2024
VACANT De La Rosa
Christian Sanchez Guillen 2/10/2025
Carmen Vargas Sanchez 7/22/2024
Ana Maria Sanchez Flores Barcena 1/9/2023
VACANT Chavez 12/09/2024
VACANT De La Rosa
VACANT Guillen
Stephanie Perez Sanchez 1/23/2023
David Heredia Barcena 1/9/2023
VACANT Chavez 12/09/2024
VACANT De La Rosa
VACANT Guillen
Hugo Alvarado Sanchez 1/9/2023
NAME APPOINTED BY VACANCY
POSTED
APPOINTMENT
DATE
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:Honorable Mayor and City Council Members
FROM: Michael B. O’Kelly, City Manager
BY:Manuel Carrillo, Director of Finance and Administrative Services
Jules Tak, Accounting Manager
SUBJECT:Fiscal Year 2024-2025 Mid-Year Budget Review
MEETING DATE:February 24, 2025
RECOMMENDATION: It is staff’s recommendation that the City Council:
1. Receive, discuss, and file the Fiscal Year 2024-2025 mid-year budget presentation, and
2.Approve the following additional appropriations for Fiscal Year 2024-2025 for Measure R Funds (286) $5,100, Measure A Funds (286) $400K; Gen Fund CIP (115) & Measure A $440K; Prop C (281) $450K; and Measure R (286) $75K.
BACKGROUND/DISCUSSION:
On June 10, 2024, the City adopted the Fiscal Year 2024-2025 General Fund Budget.
Revenues were budgeted at $46.23 Million, and expenditures were presented at $46.16 million.
Compared to Fiscal Year 2023-2024, Fiscal Year 2024-2025 revenues were projected to be lower by $3.79 million.
Adopted Fiscal Year 2024-2025 General Fund expenditures were budgeted to be higher by $4.45 million as compared to the prior Fiscal Year 2023-2024. The major drivers of the budgeted increases were personnel services at $2.1 million; contractual services at $1.2 million; capital outlay of $1.05 million; and departmental supplies up by $64K.
Based on the actual City operations, revenue and expenditure projections were recalculated to refine the bottom-line estimate for Fiscal Year 2024-2025. After making
revenue and expenditure adjustments, the projected change in General Fund, fund balance for Fiscal Year 2024-2025 is a deficit of ($3.84M). Revenues are projected to be $3.40 million lower, and expenditure is estimated to be $508K higher than the adopted budget. Below is a detailed discussion of the mid-year adjustments to revenue and expenditure.
Revenue Adjustments
As of February 6, 2025, revenues are projected to be lower by $3.4 million which will bring the projected revenue to $42.82 million. The Bicycle Casino revenues are expected to come in below budget. The City of Bell Gardens saw fluctuation in various revenue categories as shown below.
Mid-year revenue adjustments are detailed in the following Table.
Adopted Projected
Increase/
Decrease
Bicycle Club Fees $19,836,000 $15,843,859 ($3,992,141)
Sales and Use Tax $4,010,213 $3,844,352 ($165,861)
Add-On Sales Tax (.75%)$3,762,002 $3,670,614 ($91,388)
Parking Lot Rental $2,731,996 $3,177,868 $445,872
Property Tax Secured $1,450,400 $1,691,606 $241,206
Building Permits $278,100 $360,573 $82,473
Settlement Funds – Opioid -$67,634 $67,634
Waste Haulers FF – Residential $190,550 $230,040 $39,490 Other Combined Revenue Categories $13,976,990 $13,941,637 ($33,353)
Total
Adjustments ($3,408,068)
Expenditure Adjustments
Department expenditures were analyzed for actual expenditures through February 06, 2025, and each department reviewed their budgets. The focus of the review was to compare the adopted budget to the projected actual expenditure and to discuss with Finance additional appropriations that may be needed to maintain services for the remainder of the year. Based on each department's review, no additional General Fund appropriations are needed at this time. These adjustments included any City Council approved appropriations during the year. The details of the increases are presented in the PowerPoint presentation.
Adopted Adjusted
Forecasted Increase/(Decrease)
Personnel Services $29,291,337 $29,291,337 $27,973,227 ($1,318,110) Department Supplies $1,100,300 $1,110,300 $1,028,888 ($76,412) Contractual Services $11,300,885 $11,300,885 $11,885,445 $584,560 Capital Outlays $2,415,850 $2,415,850 $2,415,850 -
Contingency $200,000 $200,000 $200,000 -
Bonds
$610,465 $610,465
$610,465 -
Transfers Out $2,563,121 $2,563,121 $2,563,121 -
Vacancy Savings ($1,318,110)($1,318,110)-$1,318,118
Total General Fund $46,163,848 $46,163,848 $46,671,996 $508,148 CONCLUSION:
The Fiscal Year 2024-2025, mid-year budget report has been presented. Revenues are projected to be lower by $3.40 million and expenditures are projected to be higher by $508K, which included the Mid-Year adjustments and the City Council Approved appropriation during the year bringing the total projected expenditure to $46.67 million.
FISCAL IMPACT:
If approved, the following additional appropriations will be added to the following funds:
Measure R Funds (286) $5,100, Measure A Funds (286) $400K; Gen Fund CIP (115) & Measure A $440K; Prop C (281) $450K; and Measure R (286) $75K.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
City of Bell Gardens
Mid-Year Budget Update
Fiscal Year 2024-2025
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Mid-Year Budget Update
Fiscal Year 2024-2025
Historical High
Ø $18,896,139 (FYE 6/30/23)
Historical Low
Ø $9,350,000 (FYE 6/30/12)
Ø $6,728,000 (COVID Year, FYE
6/30/21)
* FY 2024-2025 revenues impacted due to
significant construction activities inside the
Bicycle Casino Building, including high limit
gaming areas.
Bicycle Casino Revenue
FY 2020-2021 to FY 2024-2025
2020-21
Actual
2021-22
Actual
2022-23
Actual
2023-24
Actual
2024-25
Adopted
2024-25
Projected
6,728,349
14,218,970
18,986,139 18,174,682
19,836,000
15,843,859
Bicycle Casino Revenue
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6 FY 2024-2025 General Fund Mid-Year Budget Overview
Projected Revenues $46,236,251
Proposed Expenditures 46,163,848
Projected Surplus $72,403
Ø Revenues budgeted higher by $3.79 million than prior
year
Ø -Budgeted Revenues are higher by $3.79 million compared to the prior year. This is mainly due to the expected increases in Bicycle Club Fees, Sales and Use Tax, along with other Fees.
FY 2024-2025 Adopted General Fund
Budget
Ø Expenditures budgeted higher by $4.45 million than prior year- Ø -Personnel Services up by $2.1 million
Ø -Contractual Services up by $1.2 million
Ø -Capital Outlays up by $1.05 million
Ø -Departmental Supplies up by $64,000Pa
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Mid-Year Budget Update
FY 2024-2025
Mid-Year Revised Forecast
Adopted
Budget
Revised
Forecast
Over/(Under)
Adopted
Budget
Revenues $46,236,25
1 $42,828,183 ($3,408,068)
Expenditures 46,163,848 46,671,996 $508,148
Change in Fund
Balance
$72,403 ($3,843,813)($3,916,216)
Actual Fy2016 Actual Fy2018 Actual Fy2020 Actual Fy2022 Projected Fy2024 Projected Fy2025 $0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
-$2,000,000
-$4,000,000
CHANGE IN FUND BALANCE
FY2015-16 TO FY2024-25
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Mid-Year Budget Update
FY 2024-2025
Adopted
Budget
$46,236,251
Revised
Forecast
$42,828,183
Over / (Under)
Adopted
($3,408,068)
General Fund Revenues
Adopted Forecaste
d
Increase/
(Decrease)
Bicycle Club Fees $19,836,0
00 $15,843,859 ($3,992,141)
Sales and Use Tax $4,010,21
3 $3,844,352 ($165,861)
Add-on Sales Tax (.75%)$3,762,00
2 $3,670,614 ($91,388)
Parking Lot Rental; $2,731,99
6 $3,177,868 $445,872
Property Tax Secured $1,450,40
0 $1,691,606 $241,206
Building Permits $278,100 $360,573 $82,473
Settlement Funds – Opioid $0 $67,634 $67,634
Waste Hauler FF – Residential $190,550 $230,040 $39,490 Other Combined Revenue
Categories
$13,976,9
90 $13,941,637 ($35,353)
Total Adjustments ($3,408,06
8)
Mid-Year Revenue Adjustments
$0.00
$5,000,000.00
$10,000,000.00
$15,000,000.00
$20,000,000.00
$25,000,000.00
$30,000,000.00
$35,000,000.00
$40,000,000.00
$45,000,000.00
$50,000,000.00
General Fund Revenues
FY2024-25
Adopted Budget Revised Forecast
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Mid-Year Budget Update
FY 2024-2025
Adopted Budget $46,163,84
8 Forecasted Expenditures
$46,671,99
6 Increase / (Decrease)$508,148
Expenditure
Item
Original
Approved
Budget
Adjusted
Budget
Forecasted
Actual
Expenditues
Increase/
(Savings)
Personnel $29,291,337 $29,291,33
7 $27,973,227 ($1,318,11
0)
Department
Supplies
$1,100,300 $1,110,300 $1,023,888 ($76,412)
Contractual
Services
$11,300,885 $11,300,88
5 $11,885,445 $584,560
Capital Outlays $2,415,850 $2,415,850 $2,415,850 -
Contingency $200,000 $200,000 $200,000 -
Bonds
$610,465 $610,465 $610,465 -
Transfers Out $2,563,121 $2,563,121 $2,563,121 -
Vacancy Savings ($1,318,110)($1,318,11
0)
-$1,318,118
Total $46,163,848 $46,163,84
8 $46,671,996
Total Expenditure Increase / (Decrease) Adjusted to Forecasted
$508,148
Mid-Year Expenditure Adjustments
General Fund Expenditures
$0.00
$5,000,000.00
$10,000,000.00
$15,000,000.00
$20,000,000.00
$25,000,000.00
$30,000,000.00
$35,000,000.00
$40,000,000.00
$45,000,000.00
$50,000,000.00
General Fund Expenditures
FY2024-25
Adopted Budget Revised Forecast
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Mid-Year Budget Update
FY 2024-2025
Category Amoun
t Description
Personnel Costs ($1,318,110
)
Personnel costs are expected to be at, or near, budget. Personnel costs for the remainder of the fiscal year are currently being reviewed.
Vacancy Savings ($1,318,110
)
Personnel vacancies are expected to be at, or near, budget.
Dept Supplies ($76,412)Comm Development office & Specials Supplies, Postage; PD Admin Copier Lease; Public Works Office Supplies, and Medical/First Aid Supplies Contractual Services $584,560 Increase primarily due to higher rate of City’s General/Auto Liability Coverage thru CJPIA, related to increased liability coverage.
Capital Outlay -Capital Outlays Expenses expected to be at, or near, budget. Capital Outlay Expenses for the remainder of the Fiscal Year are currently being reviewed.
Total $508,148
General Fund
Additional Appropriation Request/Budget Carry-Forward
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Mid-Year Budget Update
FY 2024-2025
Dept.Amount Description
PW $5,100 PW Measure R Funds (286); Shared bike lane sharrow re-striping PW $400,000 Measure A; Ford Park Playground & Bathroom Building PW $440,000 Fund 115; Measure A $400K; Ford Park Playground and Bathroom Building.
PW $450,000 Prop C (281) Various Residential Street Improvements Alley Segment PW $75,000 Measure R (286); Various Residential Street Improvements Alley Segment
Other Funds
Additional Appropriation Request (Continued)
Total $1,370,100
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Mid-Year Budget Update
FY 2024-2025
Dept.Amount Description
PW $27,827,000 Various City Capital Projects Grants Reimbursable, Fund (115, Capital Project Fund).
PW $1,164,000 Ford Park Aquatic Project, CDBG Fund Allocation (Fund 260, CDBG Fund)
PW $1,688,000 Various Projects (Fund 281, Prop C Transportation Fund) PW $1,102,000 Various Projects (Fund 285, Measure R Transportation Fund) PW $455,000 Various Projects (Fund 285, Measure M Transportation Fund) Total $32,236,000
Capital Projects Budgeted Carry-Forward from FY
2023-2024
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General Fund
Projected Fund Balance
Fund Balance at June
30, 2024
$35,408,74
5 Projected Change in Fund
Balance (FY2024-25)
($3,843,81
3)
Projected Fund Balance at
June 30, 2025 $31,564,93
2 *Programmed Aquatic
Center Expenditures
$14M
$17,564,93
2 Projected
Future FB
Nonspendabl
e (Water
Fund
Receivables
& Others),
$6,798,849
Assigned/Unassigned
(Leave Accruals,
General Obligations &
Contingency),
$24,766,082
Assigned to
Liabilities, $ -
Projected Fund Balance at
June 30, 2025
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Actual
2023-24
Projected
2024-25
Adopted
2024-25
Projected
$ -
$ 5,000,000
$ 10,000,000
$ 15,000,000
$ 20,000,000
$ 25,000,000
$ 30,000,000
$ 35,000,000
$ 40,000,000
Fund Balance
FY 2018-19 to FY 2024-25
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FY 2025-2026 Tentative Budget Calendar
Milestone Date Action
Thursday
March 20, 2025
Finance Department delivers budget worksheets to City
Departments
Tuesday
April 1, 2025
City Departments submit draft operating and CIP budget
worksheets to Finance
Thursday
April 7-April 10,
2025
Finance Department meets with each City Department to
review budget worksheets
The week of
April 21-April 24,
2025
Finance Department delivers departmental budget
request to the City ManagerPa
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FY 2025-2026 Tentative Budget Calendar
Milestone Date Action
The week of
April 28-May 1,
2025
City Manager reviews departmental budget request
The week of
May 5-May 15,
2025
Budget and strategic planning workshop with the
City Council, City Manager, and Department Heads
Monday
May 12, 2025
Council Study Sessions – Finance presents Draft
Budget
Wednesday
May 14, 2025
Community Budget Workshop (Ross Hall)
Monday
June 9, 2025
Operating and capital improvement budget
presentation and budget adoption
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6 City of Bell Gardens
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6 CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:Honorable Mayor and City Council Members
FROM: Michael B. O’Kelly, City Manager
BY:Hailes H. Soto, Assistant to the City Manager
SUBJECT:Consideration and Approval of a Resolution Approving a Loan Agreement with Hub Cities Consortium for Financial Assistance MEETING DATE:February 24, 2025
RECOMMENDATION: It is staff’s recommendation that the City Council:
1.Adopt the attached Resolution appropriating a loan to Hub Cities Consortium from the General Fund in the amount not to exceed $90,834, for financial assistance as a member agency; and
2.Authorize the City Manager to enter into a loan agreement, approved as to form by the City Attorney.
BACKGROUND/DISCUSSION
Hub Cities Consortium (“Hub Cities”) consists of six city members which include Bell Gardens, Cudahy, Huntington Park, Lynwood, Maywood and South Gate. Hub Cities provides a wide range of specialized programs and services for its key target groups, which include job assistance programs, services to youth and young adults, and business services.
On February 10, 2025, Hub Cities Consortium requested $545,000 in financial assistance from its six member cities to continue operations through June 30, 2025.
Financial assistance on behalf of the City of Bell Gardens will be no more than 1/6th of the total requested amount which will not exceed $90,834. This would allow Hub Cities to continue operations under their existing funding agreements through the end of the fiscal year and while they await the results of a funding proposal with Los Angeles County.
CONCLUSION
With the City of Bell Gardens and the other five city members’ financial assistance, Hub Cities will be able to continue to provide services to the residents of the Southeast LA communities through the end of the fiscal year (June 30, 2025).
FISCAL/IMPACT
An appropriation of funding in the form of a loan from the General Fund in a not to exceed amount of $90,834.00 to provide Hub Cities financial assistance as a member agency. If other Hub Cities city members approve funding that is less than their 1/6th proportionate share, then the Bell Gardens loan amount shall be lowered accordingly.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
RESOLUTION NO. 2025-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BELL GARDENS, CALIFORNIA APPROVING A LOAN
AGREEMENT BY AND BETWEEN THE CITY OF BELL
GARDENS AND THE HUB CITIES CONSORTIUM FOR
FINANCIAL ASSISTANCE
WHEREAS, the Hub Cities Consortium (“Hub Cities”) was established in 1988 to provide a wide range of specialized programs and services for its key target groups, which include job assistance programs, services to youth and young adults, and business services;
WHEREAS, Hub Cities has been serving the residents of Los Angeles County for over 30 years, focusing its efforts among the Cities of Bell Gardens, Cudahy, Huntington Park, Maywood, Lynwood, and South Gate by providing youth and adults the opportunity to gain work experience;
WHEREAS, the City of Bell Gardens is one of the six (6) city members of Hub Cities;
WHEREAS, on February 10, 2025, Hub Cities contacted all member cities requesting financial assistance due to financial uncertainty; and WHEREAS, the City wishes to provide financial assistance to Hub Cities in the form of a loan agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Bell Gardens as follows:
SECTION 1. The City Council hereby finds and determines that the foregoing recitals are true and correct, constitute a material part of this Resolution, and therefore incorporate them herein in their entirety as part of the findings.
SECTION 2. The City Council hereby authorizes the Finance Director to appropriate a sum not to exceed Ninety Thousand Eight Hundred Thirty-Four Dollars ($90,834) from the general fund for FY2024-25 in the form of a loan to Hub Cities for financial assistance. If other Hub Cities city members authorize an amount less than the requested amount of Ninety Thousand Eight Hundred Thirty-Four Dollars ($90,834), then the loan amount shall be lowered accordingly.
SECTION 3.The City Council hereby approves a loan agreement by and between the City and Hub Cities, in a form approved by the City Attorney, for an amount not-to- exceed Ninety Thousand Eight Hundred Thirty-Four Dollars ($90,834).
SECTION 4. The City Council hereby authorizes the City Manager to negotiate the
Resolution No. 2025-16
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terms of the loan, in a form approved by the City Attorney.
SECTION 5.The City Council further authorizes the City Manager to execute the loan agreement, along with all documents reasonably necessary to effectuate the intent of this Resolution.
SECTION 6. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED and ADOPTED this 24th day of February, 2025.
THE CITY OF BELL GARDENS
_____________________________
Jorgel Chavez, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _____________________________ Stephanie Vasquez Daisy Gomez
City Attorney City Clerk
I, Daisy Gomez, City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. 2025-XX was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on Monday, February 24, 2025 and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Resolution No. 2025-16
3 of 3
_______________________________
Daisy Gomez
City Clerk