Bell Gardens City Council
September 22, 2025

consideration contingent upon or resulting from the award or making of this Agreement.

For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

SECTION 11. INDEPENDENT CONTRACTOR.

A. All acts of CONTRACTOR, its agents, officers, subcontractors and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not, under any circumstances, be construed or considered to create an employer -employee relationship or a joint venture.

B. CONTRACTOR, its agents, officers, subcontractors and employees are and, at all times during the Term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

C. CONTRACTOR shall determine the method, details and means of performing the Work. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement.

CONTRACTOR has control over the manner and means of performing the services under this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

D. If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

E. It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

F. As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY 10

harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer -employee relationship exists by reason of this Agreement.

SECTION 12. CONFLICTS OF INTEREST. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute.

CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that CONTRACTOR executes in connection with the performance of this Agreement.

SECTION 13. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, reproductive health decision making or military and veteran status.

CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination.

CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12900 et seq.). The applicable regulations of the Fair Employment and Housing Act, set forth in Part 2.8, Division 3, of Title 2 of the Government Code are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform the Work under this Agreement.

SECTION. 14. INDEMNIFICATION.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY's elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR's officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, 11

provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees' right to recover under this indemnity provision.

CONTRACTOR shall pay Indemnitees for any attorney's fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.

CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.

B. CONTRACTOR's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act.

CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities.

C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.

D. CITY does not, and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of 12

any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. CONTRACTOR agrees that CONTRACTOR's covenant under this Section shall survive the termination of this Agreement.

E. CONTRACTOR shall fully comply with the workers' compensation laws regarding CONTRACTOR and CONTRACTOR's employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

SECTION 15. INSURANCE.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Two Million Dollars ($2,000,000) per occurrence, Four Million Dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.

2. Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned, or rented vehicles, in an amount not less than Five Million Dollars ($5,000,000) combined single limit for each accident.

3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance (with limits of at least One Million Dollars ($1,000,000)).

4. Umbrella or excess liability insurance. CONTRACTOR shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions:
a. A drop -down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency 13

of said primary insurer;
b. "Pay on behalf of" wording as opposed to "reimbursement"; and c. Concurrency of effective dates with primary policies.

Should CONTRACTOR obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer's liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

B. CONTRACTOR shall require each of its sub -consultants or sub -contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best's Insurance Guide.

D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR'S expense, the premium thereon.

E. Prior to commencement of Work under this Agreement, CONTRACTOR shall file with CITY's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

F. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY.

CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.

All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

All insurance coverage provided pursuant to this Agreement shall not prohibit 14

CONTRACTOR, and CONTRACTOR's employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers. CONTRACTOR shall submit to CITY a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

Any deductibles or self -insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self -insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR's liability or as full performance of CONTRACTOR's duties to indemnify, hold harmless and defend under Section 14 of this Agreement.

M. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Agreement effective upon notice.

CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

SECTION 16. RECORDS AND INSPECTION. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work.

The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

SECTION 17. TERMINATION.

A. Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by the City Manager. CONTRACTOR may only terminate this Agreement for cause. 15

B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR's failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR's and/or its employees' disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY's discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:
i. Within three (3) business days of CITY's issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligated to provide to CITY or CITY's employees or agents under this Agreement.

Prior to the expiration of the 3 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3 -day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3 -day cure period; or ii. Within thirty (30) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, CITY 16

shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30 -day cure period.

If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit "B" that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30 -day cure period. Prior to the expiration of the 30 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR's Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR's performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR's cure of any Event of Default by giving CONTRACTOR written notice of CITY's intent to suspend CONTRACTOR's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.

Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY's ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.

In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following 17

remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR's breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR's sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

SECTION 18. FORCE MAJEURE. The Term shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR'S sole remedy being extension of the Agreement pursuant to this Section.

SECTION 19. NOTICES. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or 18

overnight courier service during CONTRACTOR's and CITY's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.

If to CITY: If to CONTRACTOR:

City of Bell Gardens
7100 S. Garfield Avenue
BeII Gardens, CA 90201
Attn: Bernardo Iniguez, Director of
Public Works/Facilities
Phone: 562-806-7700
West Coast Arborists, Inc.
2200 E. Via Burton Street
Anaheim, CA 92806
Attn: Patrick Mahoney, President
Phone: 714-991-1900
SECTION 20. PROHIBITION. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

SECTION 21. ATTORNEY FEES. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees.

SECTION 22. ENTIRE AGREEMENT. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties.

Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

SECTION 23. GOVERNING LAW; JURISDICTION. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

SECTION 24. SEVERABILITY. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

SECTION 25. CAPTIONS. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no 19

way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

SECTION 26. EXECUTION. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
20

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF BELL GARDENS, a municipal WEST COAST ARBORISTS, INC. corporation
By: By:

Michael B. O'Kelly
City Manager Name:

Date: Title:

Date:

APPROVED AS TO FORM:

By:

Stephanie Vasquez
City Attorney
Date:
21

EXHIBIT "A"

CITY RFP
22

CITY OF BELL GARDENS

PUBLIC WORKS DEPARTMENT
8327 GARFIELD AVENUE • BELL GARDENS, CALIFORNIA 90201-6122 (562) 806-7770 FAX (562) 806-7789 • WWW.BELLGARDENS.ORG

REQUEST FOR PROPOSALS FOR CITYWIDE TREE MAINTENANCE SERVICES ADDENDUM NO. 3
August 29, 2025
This addendum is being issued for the REQUEST FOR PROPOSALS FOR CITYWIDE TREE MAINTENANCE SERVICES ("RFP").

Submit a proposal with full understanding and full consideration of this addendum. This addendum is being issued to make the following changes:

A. The Proposal Price Sheet (Attachment "A") is hereby replaced in its entirety with the Revised Proposal Price Sheet.

B. This addendum is being issued to incorporate the following Response to Requests for Information No. 2 into the RFP:

RESPONSE TO REQUESTS FOR INFORMATION NO. 2

1. The following clarification is being made to Question No. 5 in Response to Request for Information No. 1:
"Please confirm that there are no Bonding requirements as part of the bid or resulting contract"
A: There are no BID Bond requirements as part of this RFP. However, the selected contractor will be required to furnish a Performance Bond as required by State law.

2. The following clarification is being made to Question No. 36 in Response to Request for Information No. 1:
"Will the awarded contractor be provided with a "Shape File" of the GPS tree Inventory?"
A: At the moment, the City does not possess a Shapefile with the tree inventory.

However, the selected contractor will be provided with a document containing coordinates and other important details for the City's tree inventory.

Addendum No. 3
RFP — Citywide Tree Maintenance Services

3. Which line item in the proposal should proposers use for the John Anson Ford Park Medjool Pam Trees?
A: Please use the revised price proposal sheet attached to this Addendum No. 3.

Prospective proposers who have already submitted their proposal will be contacted to arrange for return of their proposal. Inform subcontractors and suppliers as necessary.

Sincerely,
Bernardo Iniguez
Director of Public Works/ Facilities
The proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in his/her proposal submittal. Failure to do so may result in disqualification of his/her proposal submittal.

Signature of Proposer Date
Proposer Firm Name and Address

ATTACHMENT "A"

REVISED PROPOSAL PRICE SHEET

REVISED PROPOSAL PRICE SHEET
For all services described below, unless excluded by the City in description of services below, the City shall consider unit prices below to include all labor, equipment, fees of any kind, overhead, insurance, fuel, materials, surcharges, disposal fees, and any other costs associated with and necessary for the Proposer to perform such service. No qualifications, exemptions, or alterations of services described below will be allowed. Failure to comply will result in disqualification of proposals.

A. GENERAL SERVICES
Description of
Services
Unit Prices
Estimated
Services (based
on previous year)
Extended
1 GPS TREE

INVENTORY

SOFTWARE
Gathering of tree
inventory information
and software training
$
Lump Sum
$
2 ANNUAL PALM TREE

PRUNING
King or Queen palm
Washington palm
Canary Island Date
palm
$
$
$
5 palms
7 palms
68 palms
$
$
$
3 FORD PARK ANNUAL

PALM PRUNING
$
42 palm trees
$
4 GRID or ANNUAL
TREE (Street/Park
Tree) PRUNING
$
2,500 Grid
Trimmings
$
5 STREET TREE TRIM
0"-4" dsh
4"-12" dsh
12" & over
$
$
$
50 trees
100 trees
400 trees
$
$
$
6 CROWN REDUCTION
TRIM
0"-4" dsh
4"-12" dsh
12" & over
$
$
$
125 trees
125 trees
320 trees
$
$
$
7 Tree and Stump
Removal: Cost per
Tree (Tree and Stump
Removal)
0" — 6"
7" — 12"
13" — 18"
19" — 24"
$
$
$
$
$
2 Trees
2 Trees
6 Trees
20 Trees
10 Trees
$
$
$
$
$

25" and over
A. GENERAL SERVICES
$
* Designated areas or districts are to be pruned in their entirety. This includes all small, medium, and large trees. Grid tree pruning will include proper ground clearance, crown cleaning and slight thinning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards.

B. CREW RENTAL AND EMERGENCY SERVICES
Fully equipped crew as defined. Includes all manpower, equipment, tools, traffic control, disposal costs, and zero material markups.

Straight Time
Description of Services
Unit
Prices
Estimated Services
Extended

1. 2 Man Crew with
Equipment
$
10 Hours
$

2. 3 Man Crew with
Equipment
$
30 Hours
$

3. 4 Man Crew with
Equipment
$
10 Hours
$
Overtime/Weekends/Emergency After Hour CaII Out

1. 2 Man Crew with
Equipment
$
10 Hours
$

2. 3 Man Crew with
Equipment
$
10 Hours
$

3. 4 Man Crew with
Equipment
$
10 Hours
$
B. SUB -TOTAL - CREW RENTAL EMERGENCY SERVICES
$
GRAND TOTAL (A+B)
$
TOTAL ANNUAL AMOUNT OF PROPOSALS (FIGURES):_
TOTAL ANNUAL AMOUNT OF PROPOSALS (IN WORDS):

8327 GARFIELD AVENUE • BELL GARDENS, CALIFORNIA 90201-6122 (562) 806-7770 FAX (562) 806-7789 • WWW.BELLGARDENS.ORG

REQUEST FOR PROPOSALS FOR CITYWIDE TREE MAINTENANCE SERVICES ADDENDUM NO. 2
August 26, 2025
This addendum is being issued for the REQUEST FOR PROPOSALS FOR CITYWIDE TREE MAINTENANCE SERVICES ("RFP").

Submit a proposal with full understanding and full consideration of this addendum. This addendum is being issued to make the following changes:

A. A second mandatory pre -proposal meeting has been scheduled for Thursday, August 28, 2025, at 1:00 p.m. at the Public Works Corporation Yard, located at 8327 Garfield Avenue, BeII Gardens, CA 90201. Attendance is mandatory to submit a proposal. Proposers who were present at the initial mandatory pre - proposal meeting are not required to attend the second meeting.

B. In the Submittal Procedure/Deadline section, the tentative schedule is hereby revised to read as follows:

Release of RFP
Tuesday, August 12, 2025
Deadline for cuestions
Thursday, August 21, 2025, at 5:00 p.m.

Mandatory Pre -Proposal Meeting
Tuesday, August 26, 2025 at 11:00 a.m.

Second Mandatory Pre -Proposal
Meeting
Thursday, August 28, 2025 at 1:00 p.m.

Proposal Due Date
Thursday, September 4, 2025 at 5:00 3.m.

Proposer Interviews (if necessary)
Thursday, September 11, 2025
** Tentative City Council
Recommendation of
Award/Agreement Approval
Monday, September 22, 2025
*The schedule above is tentative and subject to change at the discretion of the City, with appropriate notice to prospective Proposers. Please check the BeII Gardens website for the latest updates at https://www.bellgardens.org/i- want-to/view-bids-rfps/rfps-andbids. All times posted are in pacific standard time (PST). **Proposer must be available on Monday, September 22, 2025, in - person or virtually for a possible presentation to the City Council.

Addendum No. 2
RFP — Citywide Tree Maintenance Services

C. This addendum is being issued to incorporate the following Response to Request for Information No. 1 into the RFP:

RESPONSE TO REQUESTS FOR INFORMATION NO. 1

1. Is the City on a Calendar or Fiscal Year? If Fiscal, please provide the Start/End months? A: The City operates on a fiscal year budget. However, the awarded contract will be effective October 12, 2025.

2. Will the contract's annual budget match the City's fiscal Start/End months? A: The contract will be awarded on a not -to -exceed basis. The annual compensation will be monitored by contract year (October to October). However, the contractor will receive a purchase order on a fiscal year basis.

3. When will the city provide responses to questions as they need to be considered in developing our cost proposal which is due very soon?
A: Any future addendum will be posted at least 72 hours before the proposal submittal date.

4. What is the estimated start date for this contract?
A: The estimated effective date for this contract is October 12, 2025.

5. Please confirm that there are no Bonding requirements as part of the bid or resulting contract.

A: There are no bonding requirements under this RFP.

6. Will there be a public bid opening at the time of bid submission? A: No, the proposals will be evaluated following the process outlined in Section VII.

Evaluation Criteria.

7. Have there been any notable changes to the specifications or Contract Services Agreement compared to the City's previous Tree Maintenance RFP (2020)? Specifically, are there any new requirements in this contract compared to the existing one that current or prospective contractors should be aware of?
A: The specifications remain substantially consistent with the requirements that were advertised in 2020.

8. The RFP spec does not include language regarding any specific license. Considering this is a tree maintenance project, shouldn't a C-49 license be required? A: As outlined in the sample agreement, Contractor shall maintain during the Agreement term all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.

Addendum No. 2
RFP — Citywide Tree Maintenance Services

9. Since most of the work will take place on public streets, will the city consider requiring a C-31 license?
A: The City does not require a C-31 license as part of this RFP. However, please refer to Section V (D) for specifications regarding traffic control standards.

10. Given the requirements for a 30 -minute emergency response time during normal business hours, will the city consider the proximity of the contractor's office/yard to the city?
A: The requirement is the 30 -minute emergency response time, regardless of the contractor's office/yard location.

11. Will there be a site provided for parking of vehicles & equipment and/or staging of materials?
A: Staging areas will not be provided by the City, unless it is requested and approved by the City for special projects.

12. Are bidders allowed to include pricing for additional services that are not listed in the RFP?
A: Yes, contractors are encouraged to include pricing for extra/additional services (e.g. specialty pruning, water truck rental, tree watering and equipment, etc.). However, any work that falls under this additional pricing will be considered extra work and would require written approval by the City.

13. What is the estimated annual budget for this contract?.

A: The estimated annual budget for this contract is $325,000. However, the available budget for the current fiscal year (October 2025 to June 30, 2026) is $210,000.

14. Will the City allow for unit price adjustments during the base term and/or any extension periods to account for evolving economic and operational factors (e.g., labor costs, fuel, equipment, materials)?
A: Proposers may include pricing adjustments in their proposal. If Proposers anticipate any price increases, they must submit a detailed table with the initial proposal. This table should show the total compensation for each year of the contract.

After award of contract, any compensation increase will require subsequent approval from City Council, and/or require an Amendment to the Contract Services Agreement.

15. Aside from the Annual Cost adjustment based on the Consumer Price Index, will the Contractor be allowed to request a cost adjustment based on annual increases in prevailing wage?
A: Please refer to Question 14.

16. The evaluation criteria place 30% weight on cost. Can the City please clarify whether this will be based on the Grand Total for Sections A + B on the Proposal Price Sheet, or only Section A (Grid Trimming and related services)?

Addendum No. 2
RFP — Citywide Tree Maintenance Services

A: Pricing will be evaluated based on the Grand Total for Sections A and B.

17. The Proposal Price Sheet requests unit pricing but does not define the unit of measure for each line item. For example, is `Trimming' to be priced per tree? Is 'Crew Rental' to be priced per hour? To ensure all bidders are consistent and comparable, can the City please provide a clear definition of the unit of measure for each line item on the Price Sheet?
A: The City will award the contract based on annual activities, which are listed under the Estimated Services column. Therefore, Proposers must multiply their proposed unit price by the number of trees/hours listed under the column titled Estimated Services. An example is shown below for illustration purposes only.

Fully equipped crew as defined. Includes all manpower, equipment, tools, traffic control, disposal costs, and zero material markups.

Straight Time
Description of Services
Unit Prices
Estimated Services
Extended
m
2 Man Carew with
Equiipir ent.
100 / hour X
10 Hours
1; It

18. For tree and stump removals, would the City consider defining these items as per DBH inch rather than per tree, to ensure more precise and equitable pricing based on actual tree size?
A: Please see Question 17. The City is looking for the price for the removal of 125 stumps that are within the 0" — 4" DBH category.

19. Are Parks included as part of this Contract? If so, are we allowed to drive aerial lifts on the turf?
A: Parks are included as part of this contract. Aerial lifts are permissible in most areas of the parks with prior approval from the City. However, they will NOT be allowed to maintain the palm trees adjacent to the Ford Park Aquatic Center.

20. Are there any City -owned facilities or properties that are not included as part of this contract?
A: This contract includes all City -owned facilities and parks.

21. The RFP (City's Right to Perform Street Tree Maintenance, page 32) states that the City reserves the right to perform street tree maintenance with its own forces or another contractor. Can the City clarify whether this applies only to Proposal Price Sheet Line Item 4 — Street Tree Trimming, or if it also includes Grid Pruning? If it does include Grid Pruning, how will the City ensure an equitable distribution of work so that the selected contractor is not left with only the largest and most labor-intensive trees, given that the grid pruning unit rate is the same regardless of tree size?

Addendum No. 2
RFP — Citywide Tree Maintenance Services

A: This statement includes any activities covered under the RFP. It is the City's intent to have one licensed contractor perform tree maintenance services. However, should there be a need for the City to complete any tasks with its own forces or another contractor, the City reserves the right to do so.

22. Can contractors trim or remove any tree they deem necessary? A: No, the contract must obtain City's approval prior to work.

23. Will the city consider separating the line item for Grid pruning in streets vs parks? Pruning in parks is generally more time consuming and requires more effort to complete.

A: No, annual trimming is intended to be comprehensive of both.

24. During our site visits, we observed that the City's date palms have been beautifully detailed with pineapple shaping, and some species have been pruned into decorative ball shapes. Could the City clarify how these detail -oriented services have been billed under the current/existing contract? Specifically, which Proposal Price Sheet line item(s) did the existing contractor use for this service?
A: The Contractor used the Data Palm Pruning pricing included in their proposal.

25. Are there any tree workers on the city's staff? If so, what are their duties? A: No, the City does not have dedicated tree workers.

26. Does the City perform general pruning on a grid?
A: The City divides annual pruning into two sections: north side, north of Florence Avenue and south side, south of Florence Avenue.

27. How many years is your general pruning cycle?
A: The pruning cycle is on a biennial basis.

28. Can we be provided with a grid map indicating the last grid that was completed and the next grid due to be pruned?
A: The northside of the City (north of Florence Avenue) was pruned in 2024. The current contractor is working on the South side.

29. For the Grid that was most recently completed; is the city satisfied with the pruning pattern that was used?
A: Yes, the contractor completed the services satisfactorily.

30. Are there any specific species, or areas that are pruned more frequently? A: No, there are no specific species at the moment.

31. Do you trim trees throughout the year or in specific seasons?

Addendum No. 2
RFP — Citywide Tree Maintenance Services

A: Trimming is scheduled throughout the year. However, it is the City's practice to perform most of the annual trimming prior to the rainy season.

32. Who determines the scheduling of grid pruning?
A: The Director of Public Works/Facilities, or designee, oversees all operations.

33. The RFP (Tool Sanitation, page 15) states that pruning tools must be disinfected after each cut on `all trees, including palms, known or suspected to be diseased.' This requirement is very open-ended. Could the City please clarify exactly which tree species, conditions, or diseases will trigger this sanitation protocol? A: To maintain a healthy inventory, the City requires sanitation procedures to avoid cross -contamination across tree species (e.g. palm trees vs Jacaranda).

34. Does the City currently utilize a GPS Inventory? What is the current inventory software that you are using?
A: The City currently uses the current contractor's inventory, ArborAcess.

35. When was the inventory last updated?
A: The contractor updates the inventory periodically and in real-time,

36. Will the awarded contractor be provided with a "Shape File" of the GPS tree Inventory? A: Yes, they will.

37. Who is responsible for updating the Tree Inventory after the initial 3 -month update? A: The Contractor is responsible for that task,

38. How will the contractor be compensated for inventory updates or additions after the initial 3 -month update?
A: Please refer to price sheet, Proposers are required to provide an annual proposal price for the maintenance of the inventory.

39. The specifications state that the tree inventory system cannot be proprietary. Could the City clarify the intent of this requirement? If a proprietary system integrates fully with the City's system and provides open access/export of data, would that be acceptable? Or is the City requiring that the system itself be non-proprietary/open-source? A: Contractor may use a proprietary system as long as the tree inventory data is easily ported and accessible in an open format such as Microsoft Excel, at the request of the City.

40. What frequency of reporting updates will be expected for tree removals, plantings, and pruning — real-time, weekly, monthly, or quarterly? Are these updates to be submitted through a City -provided platform, or maintained within the contractor's inventory system? A: Real-time or weekly updates, using the contractor's inventory system.

Addendum No. 2
RFP — Citywide Tree Maintenance Services

42. The Bid Specifications calls for New Tree Care which consists of the irrigation of young trees which have been installed by the Contractor and the cultivation of new canopy coverage. How will the contractor be compensated for this service as it is not included on the proposal price sheet?
A: Please refer to Question 12,

43. How will the Contractor be compensated for watering trees after the 6 -month tree warranty period is expired?
A: The Contractor is responsible just for the establishment period of trees. Following that period, it is the property owner's responsibility to maintain parkway trees. If the tree is planted on the median or city -owned park, it will be irrigated with the City's irrigation system.

44. How many trees and what size do you plan on planting in the foreseeable future? A: Tree planting numbers vary each year and is subject to available funding.

45. What size trees are typically planted in the City?
A: The size of the trees is typically 24 -inch box. However, tree sizes may vary depending on specific needs/projects.

46. For tree removals and tree planting, will the City mark the trees/sites for Underground Service Alert?
A: Please refer to Section V (U) of the specifications. The Contractor will be required to mark tree removal sites for Underground Service Alert.

47. What are some instances where you would use crew rental instead of unit price? A: Emergency responses or project -specific needs.

48. Is mobilization included in crew rental and emergency crew rental hours? Is there a minimum crew -hour guarantee per callout?

49. A: No minimum is guaranteed. Is equipment staging allowed in the city? A: Staging is not allowed in the city, unless it is approved by the City as part of a larger project, or if affected by construction activities.

50. Are gas -powered blowers allowed in the City?
A: Yes, gas -powered blowers are allowed.

51. In the Scope of Work, Section M, subsection 1 "wood chips" it states that "wood waste generated from tree removals shall be chipped into pure wood chips with even uniform size. These chips shall be dumped and spread in specified locations in the City." How will the time taken to spread these chips be charged?

Addendum No. 2
RFP — Citywide Tree Maintenance Services

A: This section applies if the Contractor is directed by the City, on a case -by -case basis.

The City will request a stand-alone cost to perform this task.

52. If special equipment is required such as a crane or loader, how will this be charged? A: It is the Contractor's responsibility to assess the City's existing tree inventory in and provide an all-inclusive price to carry out activities based on that assessment,

53. Will the City require that Supervisors be ISA Certified Arborists? A: Yes, the City will require supervisors be ISA certified.

Prospective proposers who have already submitted their proposal will be contacted to arrange for return of their proposal. Inform subcontractors and suppliers as necessary.

Sincerely,
Bernardo Iniguez
Director of Public Works/ Facilities
The proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in his/her proposal submittal. Failure to do so may result in disqualification of his/her proposal submittal.

Signature of Proposer Date
Proposer Firm Name and Address

8327 GARFIELD AVENUE • BELL GARDENS, CALIFORNIA 90201-6122 (562) 806-7770 FAX (562) 806-7789 • WWW.BELLGARDENS.ORG

REQUEST FOR PROPOSALS FOR CITYWIDE TREE MAINTENANCE SERVICES ADDENDUM NO. 1
August 20, 2025
This addendum is being issued for the REQUEST FOR PROPOSALS FOR CITYWIDE TREE MAINTENANCE SERVICES ("RFP").

Submit a proposal with full understanding and full consideration of this addendum. This addendum is being issued to make the following changes:

A. A mandatory pre -proposal meeting will be held on Tuesday, August 26, 2025, at 11:00 a.m. at the Public Works Maintenance Corporation Yard located at 8327 Garfield Avenue, Bell Gardens, CA 90201. Attendance is mandatory.

Prospective proposers must attend this meeting to be eligible to submit a proposal.

B. In the Submittal Procedure/Deadline section, the tentative schedule is hereby revised to read as follows:

Release of RFP
Tuesday, August 12, 2025
Deadline for questions
Thursday, August 21, 2025, at 5:00 p.m.

Mandatory Pre -Proposal Meeting
Tuesday, August 26, 2025 at 11:00 a.m.

Proposal Due Date
Thursday, September 4, 2025 at 5:00 p.m.

Proposer Interviews (if
necessary'
Thursday, September 11, 2025
** Tentative City Council
Recommendation of
Award/Agreement Approval
Monday, September 22, 2025
*The schedule above is tentative and subject to change at the discretion of the City, with appropriate notice to prospective Proposers. Please check the Bell Gardens website for the latest updates at https:// .bellgar ens.orq/i- ant-to/vie _ i s- s/ ps-any i s. All times posted are in pacific standard time (PST).
**Proposer must be available on Monday, September 22, 2025, in -person or virtually for a possible presentation to the City Council.

Addendum No. 1
RFP — Citywide Tree Maintenance Services

Inform subcontractors and suppliers as necessary.

Sincerely,
Bernardo Iniguez
Director of Public Works/ Facilities
The proposer shall individually identify and acknowledge receipt of this addendum by signing and enclosing a copy of this form in his/her proposal submittal. Failure to do so may result in disqualification of his/her proposal submittal.

Signature of Proposer Date
Proposer Firm Name and Address
2

REQUEST FOR PROPOSALS
FOR

CITYWIDE TREE MAINTENANCE SERVICES
RFP Release Date
Tuesday, August 12, 2025
Proposal Submittal Deadline
5:00 p.m., Thursday, September 4, 2025
Contact Person:

Bernardo Iniguez, Director of Public Works/Facilities
City of Bell Gardens
8327 Garfield Avenue
Bell Gardens, CA 90201
(562) 806-7770
ini uez ell ar ens. r
7100 Garfield Avenue • Bell Gardens, CA 90201 • (562) 806-7700 • www.bellgardens.org

TABLE OF CONTENTS
I. BACKGROUND AND GENERAL INFORMATION 3
II. SUBMITTAL PROCEDURES/DEADLINE 4
III. SCHEDULE 4
IV. DEFINITIONS, TERMS, AND CONDITIONS 5
V. SCOPE OF WORK 10
VI. PROPOSAL FORMAT AND CONTENT REQUIREMENTS 32
VII. EVALUATION CRITERIA 35
VII. ATTACHMENTS:

Attachment A — Proposal Price Sheet
Attachment B — Acknowledgement of City's Standard Form of Agreement Attachment C — Sample Contract Services Agreement

BACKGROUND AND GENERAL INFORMATION
The City of Bell Gardens ("City") was incorporated on August 1, 1961, as a general law city, thus, it operates under the Council/Manager form of government. The five City Council members are elected at -large by registered voters in the City for staggered four-year terms and serve as the City's legislative, policy -making body. The Mayor position is shared among the Council members who select one another as Mayor annually. The City Council holds bi-monthly public meetings. The City Manager is responsible for directing City affairs as prescribed by the City Council. The City has a population of approximately 39,000 in an area of 2.4 square miles located in the southeastern part of Los Angeles County. The City shares a common boundary with the Cities of South Gate, BeII, Downey, and Commerce. The City is considered an integral part of the Los Angeles -Long Beach metropolitan area.

The City's departments include Finance and Administration, City Clerk, Community Development, Recreation and Community Services, Police, and Public Works. Fire services are provided by the Los Angeles County Fire Department. The Public Works Department consists of various divisions, including Administration, Street Maintenance, Parks and Facilities Maintenance, Utilities and Contracts, Transportation Services, the City Water System, and Solid Waste Management.

The Public Works Department is responsible for the oversight and maintenance of an urban forest consisting of 4,215 trees spread within the city boundaries. Work will include approximately 1,500 to 2,500 raisings, trimmings, or removals per year. City -owned trees are located within the City's rights -of -way, center medians, facilities, and parks. The activities include grid pruning, removal and planting of trees, inventory system management, watering, and other arboriculture related services. Additionally, emergency tree trimming and as - needed tree removal services are part of the City's tree maintenance activities.

The City is seeking proposals from qualified Contractors with proven expertise to provide professional tree maintenance services, including maintenance. The City currently contracts tree maintenance services to a contractor and is seeking to re-evaluate costs and qualifications. Please review this Request for Proposals for Citywide Tree Maintenance Services (RFP) outlining the range of services being sought to determine if you wish to submit a proposal for the requested services.

It is the intent of the City to select a single Contractor to provide the requested professional Citywide Tree Maintenance Services; however, the City reserves the right to select one or more Contractors to provide the required services. The City reserves the right to accept or reject any or all proposals received in response to this RFP. The City also reserves the right to waive any informality, technical defect or clerical error, or irregularity in any response. The City's potential award of an agreement will not be based on any single factor, nor will it be based solely or exclusively on the lowest cost proposal. If an agreement is awarded, it would be awarded to the contractor that presents an optimal balance of relevant experience, cost, quality of service, work history, and other factors which the City may consider relevant and important in determining which proposal is best for the City. The contractor must hold a valid license by the State of California Contractors License Board to perform all the services. 3

Additionally, the City may, for any reason, decide to cancel the award of any agreement based on this RFP. The City reserves the right to cancel this RFP. There is no City obligation to respond to any responses submitted, nor would the City be legally bound in any manner by the submission of the response. The City reserves the right to negotiate services and associated costs.

The term of the Contract Services Agreement will be for three (3) years with up to two (2) optional one-year extensions.

SUBMITTAL PROCEDURES/DEADLINE:

An electronic version of the proposal shall be emailed to cityclerkdesk( bellgardens.orq and biniquez bellgardens,orq no later than 5:00 p.m. on Thursday, September 4, 2025. Additionally, three hard copy sets of the proposal (two (2) bound, one (1) unbound) shall be mailed no later than 5:00 p.m. on Thursday, September 4, 2025, to the City Clerk's Office. The electronic version of the proposal must be an exact duplicate of the hard copies and the subject line must read "City of Bell Gardens Proposal for Citywide Tree Maintenance Services Proposal." If the proposal includes any comments over and above the specific information requested in this RFP, such information should be included as a separate appendix and placed at the end of the proposal.

Postmarks by this date are unacceptable and no facsimiles will be accepted. Please mail or deliver your response in a sealed envelope with "City of Bell Gardens Proposal for Citywide Tree Maintenance Services" written below the address label and addressed as follows:

City Clerk's Office
Attention: Daisy Gomez, City Clerk
Citywide Tree Maintenance Services RFP Proposal
City of Bell Gardens
7100 Garfield Avenue
Bell Gardens, CA 90201
Questions and Inquiries
To ensure a fair and objective RFP process and evaluation, all questions and inquiries related to this RFP shall be addressed in writing to Bernardo Iniguez, Director of Public Works/Facilities, at biniguez bellgardens.orq with a copy to Karla Gonzalez, Senior Management Analyst, at kgonzalez:'bellgardens.orq. The deadline for written questions and inquiries is Thursday, August 21, 2025, at 5:00 p.m. City Hall is open Monday through Thursday from 7:30 a.m. to 6:00 p.m.

All times posted in pacific standard time (PST).
4

III. SCHEDULE
The tentative schedule* for this RFP is as follows:

Release of RFP
Tuesday, August 12, 2025
Deadline for Questions
Thursday, August 21, 2025 at 5:00 p.m.

Proposal Due Date
Thursday, September 4, 2025 at 5:00 p.m.

Proposer Interviews (if necessary)
Thursday, September 11, 2025
**City Council Recommendation of Award
Monday, September 22, 2025
*The schedule above is tentative and subject to change at the discretion of the City, with appropriate notice to prospective proposers. Please check the Bell Gardens website for the latest updates at https://www.bellgardens.org/i-want-to/view-bids-rfps/rfps-and-bids . ** Proposer must be available on Monday, September 22, 2025, in -person or virtually, for a possible presentation to the City Council.

IV. DEFINITIONS, TERMS, AND CONDITIONS
Definitions: To simplify and clarify the language throughout this RFP, the following definitions shall apply:

A. City Council: The elected officials of the City of Bell Gardens, who have been given the authority to exercise such powers and jurisdiction on all City business as conferred by the State Constitution and the City of Bell Gardens Municipal Code.

B. Contract Services Agreement: An agreement between the City and the selected Contractor to furnish professional services over a designated period.

C. Contractor: The bidder, contractor, vendor, firm, company, Proposer, organization, or individual offering a proposal in response to this RFP.

D. Proposer or Proposer's Representative: All of the Proposer's employees, officers, directors, Contractors and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf.

2. Proposal General Terms and Conditions:

A. RFP General Conditions
Proposals shall be prepared to simply and economically, provide a straightforward, concise description of the Proposer's ability to meet the requirements of this RFP. Emphasis shall be 5

on the quality, completeness, clarity of content, responsiveness to the requirements, and an understanding of City's objectives.

Proposers shall carefully read the information contained in this RFP and shall submit complete responses to all requirements and questions as directed. Incomplete proposals may be considered non -responsive and may be rejected in the City's discretion. The submission of a response to this RFP shall be deemed a representation and certification by the Proposer that has read and understood the RFP, has investigated all aspects of the RFP, and is aware of the applicable facts pertaining to the RFP process, its procedures, and requirements. No request for modification of the responses to this request shall be considered after its submission on grounds that the Proposer was not fully informed as to any facts or condition.

Proposers should be aware that the RFP and the contents of the successful proposal will become a part of any subsequent Contract Services Agreement that may arise from this RFP.

Following the Proposal Submission Deadline, the City, pursuant to the California Public Records Act (Govt. Code Section 7920.000 et seq.) reserves the right to make copies of all submitted proposals available for inspection and copying by any interested member of the public, except to the limited extent the City determines that any information contained in a proposal is legally privileged under the California Public Records Act. By submission of a proposal, proposers acknowledge and agree that their proposal and any information contained therein may be disclosed by the City to interested members of the public, including other proposers. All responses to the RFP received become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as "Confidential," "Trade Secret," or "Proprietary" or if disclosure is required under the Public Records Act. Any proposal which contains language purporting to render all or significant portions of the proposal "Confidential," "Trade Secret," or "Proprietary" shall be regarded as nonresponsive.

B. Proposal Validity
A proposal may be modified or withdrawn in person at any time before the scheduled due date, provided a receipt for the withdrawn proposal is signed by the Proposer's authorized representative. The City reserves the right to request proof of authorization to withdraw a proposal. Proposals may not be withdrawn after the proposal closing date and each proposer agrees to this stipulation upon submittal of its proposal.

All proposals, with associated costs, shall be considered valid and binding on the Proposer for a period of ninety (90) days after the proposal due date.

C. Electronic Documents
Proposers may be supplied with the original RFP documents in electronic form to aid in the preparation of proposal(s). By accepting these electronic documents, each Proposer agrees not to edit or change the language or format of these documents. Submission of a proposal 6

by a Proposer signifies full agreement with this requirement.

D. Receipt of Proposals
Submitted proposal(s) must be properly addressed and received by the City prior to the date and time specified. The mere fact that the proposal was dispatched will not be considered; the Proposer must ensure that the proposal is delivered. Proposals received after the date and time specified shall be returned and will be considered void and unacceptable. The City is not responsible for the lateness of the mail carrier, etc.; and the time/date stamp of receipt by the City Clerk's Office shall be the official time of receipt.

Receipt of an addendum of the RFP by a Proposer must be acknowledged by submitting the signed addendum with the proposal.

E. Alterations
Proposal documents cannot be physically altered or amended after the closing date.

Alterations made before closing must be initialed by the Proposer to guarantee authenticity.

Proposals may not be withdrawn after the proposal closing date, and each Proposer agrees to this stipulation upon submittal of its proposal. However, all proposals are subject to negotiation before a Contract Services Agreement is awarded as further described below.

F. City Representative and Communication
The Director of Public Works/Facilities is the designated "City Representative" for this RFP.

Proposers must only communicate with the City Representative during the RFP submission and procurement process. Communications initiated by proposers to this RFP with members of the City Council, or officers, personnel, or employees of the City, other than via the City Representative, may be grounds for disqualification. Any inquiries or requests during this RFP submission and procurement process shall be submitted in writing to the City Representative as follows:

City of BeII Gardens
Attention: Bernardo Iniguez, Director of Public Works/Facilities 8327 Garfield Avenue
BeII Gardens, CA 90201
(562) 806-7770
Email: [email protected]
The City shall not be responsible for any verbal communication between any employee of the City and any proposed Contractor outside of the communication procedures established in this RFP. Only written requirements and qualifications will be considered. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in the resulting Contract Services Agreement.

Proposers and Proposer's Representatives may not communicate with the City Council members about this RFP. In addition, Proposer and Proposer's Representatives may not communicate outside the procedures set forth in this RFP with an officer, employee, or agent 7

of the City regarding this RFP until after Contract Services Agreement Award. However, Proposer and Proposer Representatives are not prohibited from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

G. Reservations
The City reserves the right to accept or reject any or all responses received in response to this RFP. The City also reserves the right to waive any informality, technical defect or clerical error or irregularity in any response. The City's potential award of a Contract Services Agreement will not be based on any single factor, nor will it be based solely or exclusively on the lowest cost proposal. If a Contract Services Agreement is awarded, the award will be to the Contractor or Contractors who in the judgment of the City have presented an optimal balance of relevant experience, price, quality of service, work history and other factors which the City may consider relevant and important in determining which proposals are best for the City. Additionally, the City may, for any reason, decide not to award any agreements based on this RFP. The City reserves the right to cancel or modify this RFP. The City shall not be obligated to respond to any responses submitted, nor be legally bound in any manner by the submission of the response. The City reserves the right to negotiate deliverables and associated costs. There is no guarantee that the City will award a Contract Services Agreement.

By submitting a proposal in response to this RFP, the Proposer accepts the evaluation process and acknowledges and accepts that determination will require subjective judgments by the City.

H. Reimbursements
Proposer shall be solely and exclusively responsible for all costs incurred in connection with the preparation and submission of the proposals; demonstrations; interviews; preparation of responses to questions and requests for additional information; for contract discussions; or for anything in any way related to this RFP. The City is not liable for any costs incurred by a Proposer in response to this RFP. Whether or not a Proposer is awarded a Contract Services Agreement pursuant to this RFP, no Proposer shall be entitled to reimbursement for any costs or expenses associated with the Proposer's participation in this RFP process. Failure to comply with all requirements contained in this RFP may result in the rejection of a proposal.

I. Certification
Any proposal that does not contain all the information requested in this RFP will be considered incomplete and may be rejected by the City.

J. Funding
The City operates and is funded on a fiscal yearly basis. Accordingly, the City reserves the right to terminate, without any liability, any agreement for which funding is not available. 8

K. Negotiations
Negotiations may be conducted with responsible Proposers who submit a proposal that is reasonably susceptible to being selected. All Proposers reasonably susceptible of being selected based on criteria set forth in this RFP may be given an opportunity to make a presentation and/or interview. Although this process will ultimately result in the award of a single Contract Services Agreement, the City reserves the right to negotiate a Contract Services Agreement with more than one Contractor.

L. Additional Information
During the proposal evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Contractors. The City also reserves the right to investigate the qualifications of the proposed Contractor(s) as it deems appropriate.

M. Award of Contract Services Agreement
Upon conclusion of the RFP process, the Staff will recommend a proposer to the City Council.

The successful Proposer will be required to enter into a Contract Services Agreement with the City. A copy of the City's Contract Services Agreement is attached and incorporated as Attachment "C" as a sample for proposers to review the terms and conditions prior to submitting a proposal. The proposal process, agreement negotiations and execution, and subsequent actions will be conducted by the City in accordance with applicable law.

Proposers should carefully review this document, which constitutes the formal RFP, to ensure a clear understanding of the City's needs and objectives and scope of work. The sample Contract Service Agreement (Attachment "C") is not to be completed by proposers.

3. Records and Audits
The Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to the Contract Services Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five (5) years after the expiration of the Contract Services Agreement unless permission to destroy them is granted by the City.

4. Labor Compliance
The selected Contractor will comply with any applicable State or federal labor compliance requirements, including the paying of prevailing wages to certain classifications performing work under the Contract Services Agreement awarded as a result of this RFP, if the State Department of Industrial Relations (DIR) or a federal agency require the paying of such prevailing wages to certain classifications during the term of the Contract Services Agreement.
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SCOPE OF
This request for proposals is for professional citywide tree maintenance services in the City of Bell Gardens. These specifications are intended to cover all labor, material, and standards of architectural, landscaping, and mechanical workmanship to be employed in the work called for or reasonably implied by terms of same. Work or arterials of a minor nature which may not be specifically mentioned, but which may reasonably be assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. Contractor shall conform and follow the Western Chapter International Society of Arboriculture (ISA) best management practices.

Contractor will be required to perform and complete the proposed tree trimming and maintenance work in a thorough and professional manner, by providing all labor, tools, equipment, materials and supplies necessary to complete all work in a timely manner, in a way that will meet all the City's requirements.

A. ANNUAL MAINTENANCE PROGRAM

1. Upon award of Contract Services Agreement, the successful Proposer shall be required to submit a work schedule based on the City's annual pruning requirements, removal and replacement program and planting projects. The proposals shall include a recommended annual work plan, daily work schedules, personnel and vehicles that would be required to complete the annual maintenance program.

Depending on the City's current and future program needs, the scheduled work may require multiple crews to perform concurrently within the same time constraints.

2. The Contractor shall have supervisors at each jobsite at all times when work is being performed. Each supervisor must be capable of communicating effectively both in written and oral English and holding the necessary certifications or credentials as described for that position herein. All supervisors must possess adequate technical background to ensure that all work is accomplished in accordance with the special provisions of this Request for Proposals. An ISA Certified Tree worker is required on -site at all times while work is being performed.

3. Contractor is required to have a Project Manager available by telephone on a 24 - hour basis that is assigned to provide direct and prompt attention to requests from City for emergency and after-hours tree service requests.

4. Contractor shall be responsible for responding to any tree -related emergency situations during normal business hours of operation, after-hours, weekends and holidays. The Contractor shall have the capacity to deal with any tree related emergency ranging from limbs down on single trees to storm related damage that involves a large number of trees requiring the commitment and focus of significant resources and staffing levels for several days. Response time and protocol during 10

emergencies is critical to the City of Bell Gardens. As part of the Contract Services Agreement, the Contractor shall be required to make the City of Bell Gardens a priority client for responses during emergencies that cover the areas surrounding Bell Gardens.
a. Telephone responses by the Contractor to tree related emergency calls during normal business hours of operation and after-hours shall be made within fifteen (15) minutes of the initial call.
b. The response time for a crew to arrive on -site for tree related emergencies during normal business hours of operation is thirty (30) minutes. c. The response time for a crew to arrive on -site for tree related emergencies outside of normal business hours of operation is two (2) hours. Failure to meet this requirement shall result in liquidated damages of five hundred dollars ($500) per occurrence.

5. Contractor shall employ sufficient personnel qualified by reason of education, training and experience to discharge the services agreed to be performed by Contractor. Contractor shall provide service of the highest quality at all times, and personnel retained to perform this service shall be temperate, competent and otherwise fully qualified to fulfill the Contractor's obligations under the Contract Services Agreement.

6. All employees of Contractor performing services shall be dressed in clean, unaltered uniforms with suitable company identification. No portion of the uniform may be removed while working. Employees not in uniform shall be immediately removed from the work area. The Contractor shall provide a standard uniform consisting of at least a collared shirt with buttons, complimenting pants, a belt and boots appropriate to the work. All shirts, jackets or safety vests shall be clearly marked with company identification and the name of the employee wearing the uniform in the field. Contractor employees shall always appear neat and well- groomed. Contractor employees shall wear orange safety vests when operating machinery and/or while working within five hundred (500) feet of moving traffic or such other distance required by any applicable laws.

The Contractor's employees shall be subject to the following minimum requirements, skills, abilities and knowledge:
a. The proper license to operate equipment.
b. Ability to operate and maintain equipment in accordance with the manufacturer's recommendations.
c. Mechanical ability to make required operator adjustments to the equipment being used.
d. Knowledge of safety regulations as they relate to tree care and traffic control. e. American Red Cross Standard First Aid Certification (minimum of one member of each crew).
f. Ability to communicate orally and in writing in English. 11

g. Demonstrated knowledge of tree care and related operations.

B. MAINTENANCE ACTIVITIES
Contractor may be required to perform the following tree trimming and maintenance activities at various sites throughout the City:
a. Tree pruning
b. Tree removal
c. Tree planting
d. Crew rental
e. Emergency response
f. Line clearance pruning
g. Clearance pruning
h. Grid pruning program (Ex. 5 years)
i. Tree watering
j. Pesticide treatment (as needed)
k. Small tree care
I. Palm trunk skinning
m. Root pruning
n. Specialty equipment rental
o. Arborist services/inspection
p. Foliar and pesticide treatments
q. Data entry
r. Webpage development
s. Additional work
t. Qualifications
u. GPS Tree inventory
v. Online maintenance access*
* Online maintenance is defined as Internet access to an Urban Forestry Management tool that includes work order tracking, ability to send work requests including but not limited to pruning, planting, and removal, access to reports for tree inventory, value of the urban forest, job balance and GPS accessibility (if applicable).

C. TREE INVENTORY
Upon agreement award, the successful Proposer shall be required to provide a complete update of the City's tree inventory at no additional cost to the City and to submit the completed inventory to the City within three (3) months of the agreement award. The tree inventory data shall conform to the existing tree inventory database and include but not be limited to the following data fields:

1. Tree Location
A GPS tree inventory shall be created with a new database using the City's standardized addressing system for all parks and open space areas. The Contractor shall be required to create an ESRI ArcView/Arc GIS compatible "shape file".
12

The inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW and hardscape, etc.).

The tree inventory shall be conducted by visiting each tree site or vacant planting site and plot the position. The data shall be compatible with the latest version of ArcView. The minimum accuracy shall be not more than one (1) foot.

This inventory will be updated daily by a qualified GIS technician. The City shall always have access to updated data as stated in the terms of the Contract Services Agreement.

2. Measurement of Canopy Spread
As a part of the data collection process, the canopy spread will be measured using either a laser rangefinder or a Roll -a -Tape, to the nearest foot, using a pre- established uniform protocol. This data shall be included in the inventory database in a format suitable for use by the City.

3. Tree Condition
a. General condition of individual trees
b. Pruning requirements (i.e., recommended pruning cycle) c. Condition of surrounding hardscape (Le. displaced or recent repairs).

D. WORK QUALITY AND GENERAL STANDARDS
All work shall be performed in accordance with the highest landscape maintenance standards. Standard and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the designated sites.

All work as part of the Contract Services Agreement shall comply with good arboreal practice for the particular species of trees being trimmed, shall be consistent with the Pruning Standards as adopted by the International Society of Arboriculture, and/or "Pruning Landscape Trees" by U.C. Agricultural Extension Service #AXT-288. The Contractor shall also meet the requirements of the most current American National Standards, Z133-1-1972, entitled "Safety Requirements for Tree Pruning, Trimming, Repair or Removal," published by the American National Standard Institute, Inc., 1430 Broadway, New York, New York 10018.

The Director of Public Works/Facilities or designee, shall determine if the Contractor has met all trimming requirements, and payment shall not be made for trimming that is not in accordance with the above standards. The Contractor shall be deemed in agreement default if they consistently fail to comply with the Contract Services Agreement standards.

Prior to beginning the work, the Contractor shall review with the City's Director of Public Works/Facilities or designee, the various methods, tools and work scheduling 13

to be used on the project. Unless otherwise indicated, tree trimming shall include but not be limited to current industry standards for pruning.

Any structural weakness, decayed trunk or branches, or split crotches or limbs discovered by the Contractor during the course of trimming shall be reported to the Director of Public Works/Facilities or designee, for determination of action, as soon as it is discovered.

Contractor shall be responsible for the removal of all vines entwined in the tree or around its trunk, and the removal of sucker growth from tree trunks.

Daily tree trimming operations shall commence no earlier than 7:00 a.m. and shall be completed each day no later than 5:00p.m.

All work performed under the Contract Services Agreement shall be performed in such a manner as to provided maximum safety to the public, and where applicable, comply with all safety standards required by Cal -OSHA, The Work Area Traffic Control Handbook (W.A.T.C.H Manual) and the State of California Manual of Traffic Controls.

The City reserves the right to issue a restraint or cease and desists order to the Contractor when unsafe or harmful conditions are observed or reported relative to the performance of the work under these specifications.

Contractor shall maintain all work site free of hazards to persons and/or property resulting from their operations. Any hazardous conditions noted by the Contractor, which are not a result of Contractor's operations, shall be immediately reported to the City.

Contractor shall be responsible to verify all existing conditions whether shown or not.

Contractor shall not store materials or equipment or debris on private property.

Contractor shall notify the City whenever the Contractor feels their activities may damage existing trees, plants, turf, sidewalks and other pre-existing improvements.

Contractor shall be responsible for the replacement or restoration of any and all existing landscape or hardscape that is damages as a result of their operations. The replacement or restoration work must be with acceptable landscape or hardscapes at no cost to the City. The City representative shall determine the extent of damage. All restoration work shall be done to the satisfaction of the City.

E. PUBLIC NOTICING AND ADVANCED NOTIFICATION
The Contractor shall supply and post standard signage on the trunk of the tree at the work site at which work is to be performed, at least seventy two (72) hours in advance of work with the signage clearly stating what type of work is to be done and what affect the work will have on parking availability at that particular site. Posting shall be affixed to the tree trunk using materials that do not cause permanent damage to the tree. In the event that a tree trunk is not available for posting, the Contractor shall affix the 14

posting to a standard size safety cone and place that cone in the center of the parkway where a tree is to be planted or atop a stump that is scheduled for grinding.

F. TOOL SANITATION
On all trees, including palms, known or suspected to be diseased, pruning tools and cut surfaces shall be disinfected with a ten percent (10%) t chlorine bleach solution after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily. Old solutions shall be disposed of through proper disposal methods. Dumping used or old bleach solutions on the ground or down the storm drain and will result in severe penalties to the Contractor.

G. WILDLIFE PROTECTION
Prior to the commencement of any work in the vicinity of any tree, each tree shall be visually surveyed, from all sides, for the sole purpose of detecting the presence of bird nests or wildlife of any type. If a nest is found and is determined to be active, there shall be no work of any type in the tree in which the nest is found without the written permission of the City's Director of Public Works/Facilities or designee. At no time shall any nest or wildlife be removed from its location. In the event that wildlife is accidentally displaced and needs assistance, the Contractor shall notify the City's Animal Control service and/or the nearest appropriate animal rescue facility, as identified in the Contractor's submittal required herein regarding "Protection of Wildlife", shall be contacted for assistance.

H. PRE -INSPECTION
Prior to the commencement of any work in the vicinity of any tree, the Contractor shall identify the location of utilities, irrigation components and/or any private property element(s) that could be compromised by any work activity. If identified, the Contractor shall take appropriate action to protect same. If, during the course of pre -inspection, the Contractor identifies damage that exists before the onset of work, the Contractor shall document the damages with photos and report such damage to the City's Director of Public Works/Facilities or designee, prior to commencing work in that area.

All photo documentation shall have the time and date embedded. Any claim of damage that cannot be refuted by photo- documentation and/or a written report to the City's Director of Public Works/Facilities or designee, shall be considered the responsibility of the Contractor.

I. SETUP, OPERATIONS, EQUIPMENT STAGING
The Contractor shall setup, operate and stage in a manner that presents the least amount of disruption to residents, businesses, and the public and traffic flow. Outside of an emergency situation, at no time will multiple setups or equipment staging be allowed on both sides of a street within the same block. Equipment shall never be stored or left unattended on a public street, City facility or private property. The staging of equipment shall not be exempt from the work hour restrictions defined herein. 15

J. IDENTIFICATION AND REPORTING OF HAZARDS
While performing work of any type, the tree worker should inspect for any obvious hazards related to trees, including uplifted sidewalk segments. All hazardous situations should be corrected or promptly reported to the City. Any defective or weakened trees shall be reported to the City's Director of Public Works/Facilities or designee.

K. RISK MANAGEMENT
Tree work is a controlled task. At no time should work be performed so as to result in a loss of control incident (e.g. free -falling large limbs or trunk sections, hinge cutting to avoid use of ropes/hoisting equipment, lack of safety apparatus/equipment guards, improper use/loading of equipment). Failure to maintain control at all times shows a lack of planning and judgment, which is considered dangerous, and can result in serious injury or death. The Contractor will be held liable and will be penalized as is appropriate. No reasoning will be accepted for loss of control incidents. In addition to penalties and/or the withholding of agreement payments, the Contractor shall be responsible for the mitigation of any damage related to a loss of control incident.

L. CLEANUP OF GREEN WASTE AND DEBRIS
Limbs, logs or any other debris resulting from any tree operations shall be promptly and properly removed. The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of brush, limbs, logs or other debris be allowed to pose a hazard to the public. During production trimming and removals, debris shall be removed from public rights of way and private property within one (1) hour of the completion of work on the tree from which the debris was generated. All trimming activities shall cease immediately if clean up equipment ceases to function or is not available (e.g. loader, roll off equipment, staff). Street rights of way shall not be used to stage unattended debris generated during standard work hours. All debris from tree operations shall be cleaned up each day before the work crew leaves the site. All lawn areas shall be raked, all streets/sidewalks shall be swept, and all brush, branches, or other debris shall be removed from the site. Areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree operations. No material is to be allowed to enter any storm drain.

M. DISPOSAL OF MATERIALS
The City is to Receive Recycling Credit under AB939 for all green waste produced as a result of the Contractor's operations under the Contract Services Agreement. All green waste shall be reduced, reused, recycled, and/or transformed by Contractor.

Weight slips shall be required as proof of final disposal and must be submitted by Contractor with each demand for payment. All brush generated from tree trimming operations shall be recycled where practical.
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Wood Chips
Chips generated from trimming operations within the City of BeII Gardens may be dumped and spread at a City designated site with written permission from the City's Director of Public Works/Facilities or designee.

At the direction of the City's Director of Public Works/Facilities or designee, wood waste generated from tree removals shall be chipped into pure wood chips with even uniform size. These chips shall be dumped and spread in specified locations in the City.

Reducing shall include but not be limited to chipping, grinding, and/or shredding operations. Disposal is to be at a recycling yard for use in a mulching program, and Contractor shall provide proof of such with each demand for payment.

N. RECORD KEEPING
Contractor shall provide and operate, at no cost to the City, a computerized tree inventory system that is capable of uploading historic data and that is compatible with the current City inventory system. This system shall be password accessible twenty- four (24) hours each day of the year via the internet. Historic tree inventory and work history data, to be provided to the City, shall be uploaded and operational within Contractor's tree inventory system prior to the commencement of any tree service work under the terms of an awarded agreement. Thereafter, the Contractor shall update and maintain the tree site specific, internet accessible, computerized tree inventory system to reflect changes in baseline data (e.g. species, height, DBH) and to record the date, cost and crew identity for any trimming, removal, planting or emergency response work that occurs at any tree site at which tree work is performed.

The system shall be upgraded to reflect the removal and replacement of trees, as well as the addition of trees to the inventory. The system shall be capable of maintaining and displaying all past work histories for any and all tree sites in the inventory, both individually and collectively by query, as well as future scheduling to the extent known.

All aspects of the system including, but not limited to, data entry, system maintenance, system hardware and/or software upgrades and server security and stability shall be the responsibility of the Contractor and shall be provided at no cost to the City of BeII Gardens. The system shall not be proprietary in the nature of its function and shall operate and interface with common computer software and web -based applications, including the ability to export data into common spreadsheet applications. The records created for the City shall be the property of the City.

Tree site/task specific hardcopy backup data for any work that has occurred during a billing cycle shall accompany the invoicing for that period and shall be accessible for review on the internet based computerized tree inventory system prior to the submittal of invoicing for that work. Invoicing for work that does not meet the requirements defined herein will not be processed for payment until such time as the requirements have been satisfied.

Failure to meet and maintain the requirements for the computerized tree inventory 17

system shall be grounds for termination of the Contract Services Agreement.

O. ACCIDENT INVESTIGATION
Any duty -related accident which results in any injury shall be reported to the City's Director of Public Works/Facilities or designee, within one (1) hour by the contractor.

Contractor shall cooperate fully with the City in the investigation of any accident, injury or death occurring on City property including a complete written report submitted to the City's Director of Public Works/Facilities or designee, within 24 hours following the occurrence.

Should any structure or property be damaged during permitted or contracted tree operation, the persons conducting the work shall immediately notify the property owners and City's Director of Public Works/Facilities or designee, within one (1) hour. Repairs to property damaged by the responsible party shall be made within forty- eight (48) hours, except utility lines, which shall be repaired the same working day.

Repairs on private property shall be made in accordance with the appropriate building code under permits issued by the City of Bell Gardens as applicable. Any damage caused by the permitted or contracted persons shall be repaired or restored by them at their expense to a condition similar or equal to that existing before such damage or injury, or they shall repair such damage in a manner acceptable to the City.

Special attention is drawn to existing irrigation systems, plant material, landscape features, lights and utility boxes in City parkways, parks and public landscape areas and the need to avoid damage and to repair any damage that occurs on the same day that the damage occurs.

The Contractor's responsibility shall be continuous and not be limited to working hours or days.

P. INSPECTIONS
The City's Director of Public Works/Facilities or designee, shall be furnished with every reasonable facility for ascertaining full knowledge of the daily tree maintenance operations involving the workmanship, character of materials and equipment used and employed in the work. Each day, the Contractor shall be required to provide the City's Director of Public Works/Facilities or designee, with a written schedule of all daily tree maintenance operations including but not limited to trimming, planting, removals, stump grinding, root pruning, and watering.

The Contractor shall perform periodic maintenance inspections of all areas within the scope. Such inspections shall be both visual and operational. It shall include a visual inspection and furnish the City with a written report listing all deficiencies that must be addressed.

Inspection of the work shall not relieve the Contractor of any obligations to complete the work as outlined in this document. Defective work shall be made good even if the defective work was not pointed out during the initial inspection and the work was 18

accepted for payment.

Any work found to be unacceptable will be noted in writing. Upon receipt of notice of any deficiencies, the Contractor shall make a reasonable effort to correct the deficiencies within five (5) working days. If unacceptable conditions are not corrected within this time period the City shall have the right to deduct payment or have services performed by others at Contractor's expense.

Q. WITHHOLDING PAYMENT
The City may withhold payment to such extent as may be necessary to protect the City from loss due to one or more of the following reasons:

1. Defective, unsatisfactory or inadequate work not corrected.

2. Claims filed or reasonable evidence indicating probable filing of claims.

3. Failure of the Contractor to make proper payments to subcontractors or for materials or labor.

4. A reasonable doubt that the Contract Services Agreement can be completed for the unpaid balance.

5. Damage that resulted from an incident involving property damage.

R. MINOR MODIFICATIONS AND/OR ADDITIONAL WORK
The City may modify these specifications with the joint approval of the Contractor and the City of Bell Gardens Representative. All modifications shall be in writing.

In the event that the City of Bell Gardens should require additional work beyond the requirements of these specifications, the Contractor shall perform all work at a competitive price within the industry.

2. Additional work may be added to the Contract Services Agreement as the need arises. The Contractor shall perform all specified and approved additional work at the unit prices submitted with the Contractor's proposals.

3. The Contractor must be willing to provide a competitive price for additional work that may be added to the Contract Services Agreement. Contractor will be required to demonstrate the ability to properly execute the expanded workload with the necessary increase in labor, materials and equipment needed to complete the additional work in a timely manner.

4. The Contractor must have the ability to receive and respond to emergency situations. The response time for a crew to arrive on -site for tree related emergencies during normal business hours of operation is thirty (30) minutes.

The response time for a crew to arrive on -site for tree related emergencies outside of normal business hours of operation is two (2) hours. 19

S. HARDWOOD TREE PRUNING
Any tree work performed on a City tree must be done according to the City's specifications. The criterion for pruning varies based on the type or purpose of pruning.

1. General Specifications for hardwood tree pruning
a. Contractor shall consult with the City's Director of Public Works/Facilities or designee, before making any cuts that could result in permanent disfigurement of the structure of any tree.
b. Trees shall be pruned so as to prevent branch and foliage interference with safe public passage. Street clearance shall be kept to a minimum of fourteen feet, six inches (14' 6") above the paved surface of the street and fourteen feet (14') above the curb and surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. If pruning to these standards would result in permanent disfiguration of a tree, the Contractor shall not prune the tree until such time as direction is obtained from the City's Director of Public Works/Facilities or designee.
c. When removing a live branch, pruning cuts should be made in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk.
d. When removing a dead branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured.
e. Whenever pruning involves the removal of limbs that are too large to hold securely in one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the intended final cut. The final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected.

All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth.

Excessively deep flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar should not be removed. g. All dead and dying branches and branch stubs shall be removed. h. All broken or loose branches shall be removed.
i. Branches that are developing in such a manner as to become larger than 20

the limbs they originate from shall be removed.

When encountering limbs that are weighted with more foliage than the limb is likely to support, selectively prune branches toward the end of the limb in order to reduce end weight and thus decrease the likelihood of limb failure. k. Selectively prune branches that create sight line conflicts with traffic control signs and/or devices.

Selectively prune branches that are within five feet (5') of a structure. m. Clear trees of sprout or sucker growth to a minimum height of ten feet (10') above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action.
n. Prune so as to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the City's Director of Public Works/Facilities or designee, to do otherwise. o. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to trees.
p. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property. q•
All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree.

All major pest problems shall be promptly reported to the City. s. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un-abrasive wood surface and secure bark remaining intact.

All trees six inches (6") inches in diameter or less shall be pruned with hand tools only.
u. Chain saws will not be permitted to remove any branches two inches (2") inches or less in diameter. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or future disease/decay problems.
v. Any extraneous metal, wire, rubber or other material interfering with tree growth shall be removed when possible.
w. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City to aid in the safety of 21

climbers performing the removal of a tree.

2. Prune Classifications for Hardwood Trees
A Full Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure and includes pruning to reduce overall canopy mass and excessive wood weight. All trees shall have no more than thirty percent (30%) of the live foliage removed. A Full Prune typically consists of one or more of the following pruning treatments:
a. Crown Cleaning: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low -vigor branches and water sprouts from the entirety of the tree crown. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. This practice, known as "lion tailing" disrupts the structural integrity of the tree, making it subject to limb and branch failure, especially during high winds. b. Crown Thinning: Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind -sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. Thinning the crown can emphasize the structural beauty of trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration. When thinning the crown of mature trees, up to thirty percent (30%) of the live foliage may be removed unless directed otherwise by the City's Director of Public Works/Facilities or designee. c. Crown Reduction: Crown Reduction is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. While reducing crown, tree workers must adhere to basic tree trimming practices involving limb/branch size relationships and use of the branch bark collar in avoiding the onset of decay at cut sites.
d. Crown restoration: Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cultivation of tree canopies.
e. Crown Raising/Clearance Prune: A Crown Raising or Clearance Prune is performed when conditions within the crown of a hardwood tree are such that a certain objective needs to be met or a certain condition needs 22

attention. A crown raising or clearance prune does not involve the detail of work found in a full prune. Crown raising or clearance pruning may consist of one or more of the following pruning types:

Crown Raising: Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least one- half of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well -formed, tapered structure and to uniformly distribute stress within the tree.
ii. Clearance Prune: Clearance prune is employed as a means of eliminating limbs from the crown of a hardwood tree when an entire pruning of the tree is not warranted. Clearance pruning does not involve the fine detail work described herein as "full prune."

3. Pruning Specifications for individual Hardwood Species a. General Trimming and Shaping of Conifers
Two basic classes of conifers can be found in Bell Gardens, those with branches radiating out from the trunk in whorls such as Pine trees or Cedar trees and those that sprout branches in a random manner such as Juniper or Taxus. Conifers shall typically be pruned in late winter or early spring.

Typically, up to thirty percent (30%) of the live foliage may be removed unless directed otherwise by the City's Director of Public Works/Facilities or designee.

Contractor shall avoid damaging the central leader on all conifers. In specific cases the City's Director of Public Works/Facilities or designee, may direct the contractor to remove the central leader in an effort to limit the height of specific trees.
ii. At the time of pruning, the City's Director of Public Works/Facilities or designee, shall determine which trees shall have the new growth pinched back in an effort to control canopy size.
iii. To control the growth of large, mature conifers contractor shall be required to prune the new growth of lateral limbs.
iv. Typical pruning of conifers shall consist of removing crossed limbs, deadwood or unwanted branches from the interior of the canopy. b. General Trimming and Shaping of Broadleaf Trees
Follow the shape indicated by the natural growth habits of each tree species. Trimming and shaping of trees shall be as directed by the City's Director of Public Works/Facilities or designee, and in accordance with the 23

following:

Cut to laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least twenty-five percent (25%) and up to thirty percent (30%).
ii. In specific cases the City's Director of Public Works/Facilities or designee, may direct the contractor to reduce the size of the tree crown in an effort to limit the height of specific trees. iii. Trim to remove dead wood or weak, diseased, insect -infested, broken, low, or crossing limbs. Branches with an extremely narrow angle of attachment should normally be removed.
iv. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise.
v. Heading cuts and/or topping will not be allowed under any circumstances. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree.

T PALM TREE PRUNING
Any tree work performed on a City tree must be done according to the City's specification. The criterion for pruning varies based on the type or purpose of pruning.

Palm Pruning consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds, seed pods and the skinning or shaping of spent petiole bases into a ball or nut as applicable by palm type.

The specifications for the pruning of palm trees are as follows:
a. While making an approach to the palm crown for pruning, the Contractor shall inspect the trunk of the palm tree for signs of decay, insect frass, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the City's Director of Public Works/Facilities or designee, immediately.
b. Fronds shall be trimmed using a handsaw or pole saw that has been sterilized for no less than five (5) minutes by having the entirety of its cutting blade submersed in an equal solution of bleach and water before and after the handsaw is used to cut the fronds of any other palm tree.

At no time shall a chainsaw be used to prune any frond from any Canary Island Date Palm (Phoenix canariensis) in the City of Bell Gardens. The use of chainsaws to prune any frond from any Canary Island Date Palm will result in 24

monetary penalties up to the cost of replacement of the palm.

Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. Live trunk tissue should never be cut while pruning palm fronds.
c. Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning. At no time shall a chainsaw be used to cut any fruit or flower from any Canary Island Date Palm (Phoenix canariensis) in the City of Bell Gardens.

The use of chainsaws to prune any fruit or flower structures from any Canary Island Date Palm will result in severe agreement penalties up to the replacement cost.

Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm. Fruit related stains from private property hardscape elements.
d. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows:
i. Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown. Ornamental balls with flattened or "stop sign" sides will not be accepted. The upper portion of the ornamental ball shall not taper in, resulting in a "pineapple" appearance as this treatment defeats the support capacity of the ball. The distal portion of the ball shall begin at a point flush with the periphery of the palm trunk and make a gradual taper upwards until it reaches the periphery of the shaped ornamental ball. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City of BeII Gardens, the Contractor may use a clean chainsaw in forming and/or shaping the ornamental ball of a Canary Island Date Palm. The use of a sharpened shovels in shaping and maintaining ornamental balls often results in ornamental balls which have flat, un- tampered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences.

The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball. The Contractor shall remove any 25

foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned. ii. Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping. Instead, petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) and no more than six (6) feet below the lowest live frond in the crown. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City of Bell Gardens, the Contractor may use a chainsaw in forming and/or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The Contractor shall use care not to cut into live trunk tissue while maintaining the nut. The Contractor shall verify that the base meets the standard described herein each time a Date Palm is pruned.
iii. Queen Palm (Syagrus romanzoffianum): loose petiole bases are to be removed each time the crown of a Queen Palm is serviced. Petiole bases that are attached to live trunk tissue shall be left undamaged. iv. King Palm (Archontophoenix cunninghamiana): loose petiole bases are to be removed each time the crown of a King Palm is serviced. Petiole bases that are attached to live trunk tissue shall be left undamaged. v. Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. The Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned.
vi . California Fan Palm (Washingtonia filifera): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. The Contractor shall verify that the base meets the standard described herein each time a California Fan Palm is pruned.

U. TREE REMOVAL
Tree removal consists of the removal of the entirety of a hardwood tree or palm • tree and the removal of its root system.
26

The Contractor shall comply with all general specifications standards described herein.

2. The diameter price given by the Contractor for tree removals shall be inclusive of all staff, materials, and equipment necessary to remove trees as described herein.

3. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. The Contractor will be required to mark tree removal sites for Underground Service Alert. The Contractor shall notify the City's Director of Public Works/Facilities or designee, in writing of any condition that prevents the removal of a tree and/or the grinding of its root system. The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and/or associated root grinding begins.

4. The Contractor shall comply with wildlife protection standards described herein whenever removing a tree.

5. The Contractor shall not remove any tree without first confirming that the tree being considered is indeed the tree to be removed. Any confusion should be resolved by contacting the City's Director of Public Works/Facilities or designee, for assistance.

The errant removal of trees shall be penalized up to the cost of the replacement.

6. During a tree removal, the Contractor shall maintain control of the tree and its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefall and create damage of any type. The Contractor will be held liable for loss of control incidents and shall be penalized.

7. Cranes and other rigging equipment shall be properly certified, with evidence of such available for inspection prior to use of said equipment in the City of Bell Gardens.

Crane operators shall be certified by Commission for the Certification of Crane Operators (NCCCO) and shall be prepared to display current certification prior to operating a crane in the City. The use of cranes and certified operators shall not result in additional charges to the City.

8. While loading and handling debris, the Contractor shall maintain control at all times so as not to result in damage to the public right-of-way or private property. In addition, the Contractor shall not drop logs or trunks so as to create undue noise or impact shock related damages to public and/or private property.

9. Stumps, including the root flare shall be ground to a depth of no less than eighteen inches (18"). Surface roots shall be traced and ground to a depth of no less than eight inches (8"). Debris generated by stump grinding and root removal shall be removed from the site and replaced with a topsoil mix. Chips and stump grindings shall not be used as a backfill material.

The Contractor shall be responsible for the repair of any private property irrigation 27

system components damaged during a tree removal or stump grinding. Repairs shall be made using components matching those that were damaged.

V. TREE PLANTING AND YOUNG TREE CARE

1. Tree Planting
Tree planting consists of the installation of nursery stock container or palm trees supplied by the Contractor.
a. The Contractor shall comply with all general specifications standards described herein.
b. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall assume full responsibility for any damage that occurs during the planting of any tree.
c. The Contractor shall supply quality nursery stock which is fully rooted and representative of recognized standards for size and quality of the material being planted.
d. Brown trunk height (BTH) for palm trees shall be measured from the top of root ball to the lowest green frond attached to the trunk at an angle of ninety (90) degrees.
e. Planting stock shall be well watered prior to shipping and covered for the duration of transport. Trees that are delivered uncovered, with a dry or fractured root ball or with broken scaffold limbs will be rejected. Root bound material will be rejected. Palms that are delivered uncovered, with a dry root ball or with a soilless root ball will be rejected.

The Contractor shall not begin excavation for the planting of a tree without first confirming that the planting site being considered is indeed the site intended for the planting of a tree. Any confusion should be resolved by contacting the City's Director of Public Works/Facilities or designee, for assistance. In excavating planting pits, the Contractor shall not excavate deeper than the depth of the root ball of the tree being installed. The bottom of the planting pit shall be undisturbed so that the planted tree will not settle below top of root ball grade standards defined herein. As the width of the parkway allows, the Contractor shall excavate the planting pit to be two (2) times the width of the root ball of the nursery stock being planted.
g•
All nursery containers and box sides shall be removed from tree root balls prior to planting. The Contractor shall not install trees with box bottoms left on. All container debris (e.g., strapping, box fragments, and nails) shall be removed from the planting pit prior to backfilling.
28

h. The Contractor shall install the tree or palm so that the top of root ball is two (2) inches above top of curb so that the trunk flare is completely exposed. In the event that there is no curb (i.e., park site), the Contractor shall install the tree or palm so that the top of root ball is two (2) inches above surrounding finish grade. The Contractor shall not resort to cutting or trimming the root ball as a means of meeting grade standards.

The Contractor shall backfill hardwood tree plantings with an equal mix of excavated soil and topsoil. The topsoil portion of the backfill mix shall contain no more than ten (10) percent well decomposed organic fines.

The Contractor shall backfill palm plantings with one hundred (100) percent washed mortar (plaster) sand.
k. While backfilling, the Contractor shall cease backfilling when the planting pit is one half (1/2) full, and apply water to remove air pockets from the backfill. Once the water has drained, the Contractor shall resume backfilling the planting pit.

A watering basin shall be constructed in a uniform circle and shall extend from the center of the tree trunk to six inches (6") beyond the edge of the root ball.

The top of the watering basin shall be graded and maintained uniformly with the upper edge of the basin maintained at a grade of four inches (4") above the root flare of the tree.

The Contractor shall be responsible for the stability of planted trees. The nursery stake stall be removed from the trunk of the tree (as applicable) and the tree shall be double staked using two (2), two (2) inch lodge pole stakes of a length sufficient to be installed beyond the depth of the planting stock root ball and to extend to the lowest branches of the installed tree's crown. The stakes shall be installed an equal distance from the trunk of the tree and shall be installed perpendicular to the street or sidewalk and shall be installed so that one stake is orientated to be one hundred eighty (180) degrees opposite the other. The root ball shall not be damaged by the installation of stakes. The stake shall not be in contact with any aerial part of the tree. The trunk of the tree shall be attached to the stakes using City approved tree ties installed as per manufacturer's specifications.
m. Upon completion of the planting of a tree, the Contractor shall seed and top - dress any barren areas within ten (10) feet of the center of the trunk of the tree if there was established turf in that location. The seed shall be of the same tall fescue turf grass type existing on site or annual ryegrass if the turf is a non- seedable variety; to be applied at a rate appropriate for the type of turf seed applied. The seed shall be top dressed with well -decomposed organic fines, spread evenly with a topdressing roller, at a depth of one eighth (.125) inch.

Use of manure, native soil or chip topdressings will not be allowed. The Contractor shall include seed establishment information for the property owner at the time of tree removal.
n. The Contractor shall not use hoses, equipment or water from private properties 29

while installing or watering -in parkway trees.
o. New trees will require a six-month tree warranty.

2. New Tree Care
New Tree Care consists of the irrigation of young trees which have been installed by the Contractor and the cultivation of new canopy coverage. a. The Contractor shall comply with all general specifications standards described herein.
b. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall take all responsibility for any damage that occurs during the planting of any tree.
c. The Contractor shall not use hoses, equipment, or water from private properties when watering parkway trees.
d. While performing tree watering, the Contractor shall maintain the tree watering basin to include the removal of weeds and debris and the maintenance of the watering basin to size and grade standards defined herein. e. Trees shall be watered in such a manner that does not result in erosion of the tree watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. Haphazard riggings and/or watering out of the window from the cab of watering equipment will not be tolerated.
f. The Contractor shall maintain a daily log of trees watered. The log shall list the tree watered by site. A printed copy of the log, which shall be maintained in digital format, must accompany invoicing for tree watering services by the Contractor.

V. CONTRACTOR'S LIABILITIES
Should any direct or indirect damage or injury result to any public or private property by or on account of any act, omission, neglect or misconduct in the execution of the work, or as a consequence of the non -execution thereof, on the part of the contractor or any of his employees or agents, such property shall be restored, by and at the expense of the contractor, to a condition equivalent to that existing before the damage or injury occurred, by repairing or rebuilding the same, or by otherwise making good such damage or injury, in an acceptable manner, determined by the City.

Contractor will defend, identify, and hold the City harmless from any claims arising from his operation as stated in detail in the Contract Services Agreement.

Prior to starting the work, the Contractor must provide evidence of all insurance coverage 30

required including public liability and property damage, Workmen's Compensation and faithful performance bonds and certificates.

Public liability insurance in combined single limit for bodily injury and/or property damage in the amount specified in the Contract Services Agreement, with the City named as additional insured will be provided by the contractor. The contractor shall furnish the Director with a certificate containing a thirty (30) day cancellation notice clause.

The Contactor shall secure, maintain in full force and effect, and bear the cost of complete Workmen's Compensation Insurance for the entire duration of the contract, and the City will not be responsible for any claims, or suits in law or equity, occasioned by the failure of the contractor to do so.

W. RECYCLING WASTE
The Contractor is responsible for recycling of waste. The City is committed to a recycling program, particularly "green waste" recycling. The Contractor is obligated under this contract to recycle waste through an approved recycling agency, and to record and report waste recycling to the City on a regular monthly basis.

X. EMERGENCY RESPONSE SERVICE
The Contractor shall be required to provide emergency on call response for damaged trees as a result of storms or other reasons. Emergency calls may occur at any given time. The Contractor will be provided with locations and the work to be done at each location via telephone from a Director of Public Works/Facilities or designee.

Emergency work shall begin within two (2) hours of initial telephone call.

2. Contractor shall be required to provide 24 -hour emergency phone and/or cell phone numbers and the names of at least two (2) contact individuals within one week of award of contract. Should the contact persons or their phone numbers change during the course of the Contract Services Agreement, those changes shall be submitted to the City within two (2) working days.

3. Contractor shall be required to provide all necessary traffic control during the course of emergency work. Should the work involve any high voltage power lines or any utility lines, the Contractor shall be required to notify the utility company. The Contractor should also notify the City as to the status of the situation.

4. Work performed under the emergency provision of this contract shall be paid for on a crew hourly basis. This shall include all labor, tools, equipment, disposal fees and necessary materials. The Contractor shall supply a list of manpower and equipment rates to be charges with proposals.

5. In the event the Contractor cannot be contacted or fails to respond, liquidated damages of Five Hundred Dollars ($500) per incident will be assessed. 31

Y. CITY'S RIGHT TO PERFORM STREET TREE MAINTENANCE
The City reserves the right, at its discretion, to perform street tree maintenance services with their own employees or other contractor during the term of the contract. There is no known quantity for occurrences where the City will perform work with its own forces at this time.

There will always be the intent to request tree maintenance services from the City's Tree Maintenance contractor as outlined in the Proposals Price Sheets.

Z. EXTRA WORK
No new work of any kind shall be considered extra unless a separate estimate is given for the proposed work and the estimate is approved by the Director of Public Work/Facilities before the work is commenced.

The Scope of Work may be modified through negotiation and/or by written addendum after the Contract Services Agreement is approved.

PROPOSAL FORMAT AND CONTENT REQUIREMENT
The following instructions describe the form in which proposals must be submitted.

Responses to the following items will be used for proposal evaluation. Proposals that do not contain responses to each of the required items will be considered incomplete and may be rejected.

Proposal documents should provide a straightforward, concise description of the Contractor's capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information requested by the City. The requirements stated do not preclude a Contractor from furnishing additional reports, functions, and costs as deemed appropriate.

The proposal must contain the following elements:

Transmittal Letter:
a. A letter of transmittal signed by an individual authorized to bind the Proposer stating the Proposer has read and will comply with all terms and conditions of the RFP. The transmittal letter will contain, at a minimum: a) company name and address; and b) an executive summary briefly describing the Proposer's ability to perform the work requested, a history of the Proposer's background and experience providing services, and a description of the firm's understanding of the City's needs.
b. Conflict of Interest Statement: The Proposer shall disclose any financial, business, or other relationship with the City that may have an impact upon the 32

outcome of the Contract Services Agreement. Particular attention should be paid to compliance with Government Code section 1090.

2. Methodology
a. Include description of a) the approach and methodology to be taken in addressing each component in the scope of work, b) a listing of the specific tasks, milestones and deliverables required to properly perform the requested services, and c) a workplan showing proposed hours for each retainer service, availability of team members, quality assurance & supervision.
b. The City will expect the selected Contractor to adhere to the established methodology and workplan.

3. Management and Staffing:

Describe the management and staffing configuration to be utilized to complete each component of the scope of work. Describe the qualifications of staff to be assigned to the City, their title, and types and amount of equivalent experience. Resumes of all proposed personnel must be included. The proposal must indicate who will have primary responsibility for the requested services. The proposal must also identify any proposed subcontractors or subcontractors that are integral to the proposed team.

4. Minimum Qualifications, Prior Related Experience, and References a. Proposers must demonstrate competence and capability to satisfactorily perform the scope of work. Proposers must have at least ten (10) years of experience providing tree maintenance services in California. Proposals that do not meet the minimum qualifications will be determined nonresponsive and ineligible for award.

The Proposer must provide evidence to show that the firm and members of the Proposer's project team possess the specific minimum experience, qualifications, competence, resources, and business integrity as specified in the scope of work that are necessary to carry out the work under the contract as expected.

Examples of evidence include, but are not limited to resumes, letters of reference, and project/service summaries that highlight the team's specific experience. b. A list of at least five (5) professional references, three (3) of which shall be from a municipal or public agency. This client reference list must be included as an appendix to the proposal and must include the following information for each reference listed: a) complete description of the work/services provided, b) the time period for the work/services provided, c) the name and contact information of the client, including telephone number and/or address, and d) the key managers and 33

professionals assigned to the work/services. The information concerning the work/services provided for each respective client must be no more than five (5) years old.

5. Cost and Pricing:
a. Proposals must include the Proposal Price Sheet attached as Attachment "A." b. For as -needed non -retainer services, proposals must include staff hourly rates, plus any other proposed costs such as mark-ups, overhead, travel, etc. An hourly fee/rate schedule must be submitted with the proposal. If the scope of work is substantially modified, the extra cost or credit must be negotiated based on the submitted hourly fees/rates.

6. Additions or Exceptions:
a. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" containing a complete and detailed description of all the Contractor's exceptions to the provisions and conditions of the attached City standard Contract Services Agreement attached as Attachment "C."

7. Pending Litigation:

Include an explanation and status, if in the last five years, the firm or an office or principal of the firm has been involved in any substantiated complaints, litigation, legal proceedings, or investigations by a regulatory authority.

8. Insurance:

Evidence of commercial liability, professional liability, and workers compensation insurance coverages must be included. Insurance requirements are listed on the sample Contract Services Agreement attached as Attachment "C."

EVALUATION CRITERIA
The award of a Contract Services Agreement will be made to the most qualified Contractor(s) whose proposal complies with the prescribed requirements. The City reserves the right to reject any or all proposals and to waive any technical errors, irregularities, or discrepancies, if to do so is deemed to serve the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Contractor 34

to whom it is proposed to make such an award.

If an agreement cannot be reached with the highest ranked Proposer, City reserves the right to terminate negotiations with that party and enter negotiations with the next highest ranked Proposer.

Proposals will be reviewed and evaluated by City staff, including the Director of Public Works/Facilities, and will be ranked based on the following criteria:

Comprehension of the Request for Proposals (Max Score: 15 Points) This relates to the Proposer's basic understanding of the City's requested services and Proposer's ability to articulate a concise description of the role of the requested services.

2. Qualifications of Proposer (Max Score: 45 Points)
• Experience of the firm
• Staffing and resources
• Required License from the State of California's Contractors State License Board • Qualifications and experience of proposed personnel
• Familiarity with federal, State, and regional/local agency requirements.

3. Proposal Cost (Max Score: 30 Points)
This relates to Proposer's cost to provide the requested tree maintenance services.

4. References (Max Score: 10 Points)
This relates to the reputation and quality of past work performed by the Proposer based on municipal and other professional references.

If further clarifications or negotiations are required, on -site or virtual interviews may be conducted. Participation in these interviews will be at the expense of the Proposer. The interview panel will be made up of staff members or representatives from the City.

Recommendations will be provided to the City Council for final selection and award. Proposals failing to provide sufficient information and assurances of performance to adequately assess each category of the required services and/or failing to comply with the requirements and conditions of this RFP may not be given further consideration.

Factors such as, but not limited to, any of the following may be considered just cause to disqualify a response to the RFP without further consideration:
• Evidence of collusion, directly or indirectly, among Contractors with regard to the amount, terms, or conditions of this proposal;
• Any attempt to improperly influence any member of the selection staff or City 35

Council members;
• Existence of any lawsuit, unresolved contractual claim, or dispute between Contractor and the City;
• Evidence of incorrect information submitted as part of the RFP; • Evidence of Contractor's inability to successfully complete the responsibilities and obligations of the proposed scope of work; and
• Contractor's default under any agreement, which results in termination of the Contract Services Agreement.

Each proposal will be considered along with those of other responding Contractors, with respect to ability to perform effectively and efficiently those Scope of Work items outlined in Section V, above.

The successful Contractor shall not discriminate, in any way, against any person based on race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, or any other protected classification in connection with or related to the performance of the Contract Services Agreement.

Close coordination with the City is required to ensure that all requirements will be met. The City reserves the right to withdraw this RFP at any time without any prior notice. Further, the City makes no representations that any Contract Services Agreement will be awarded to any Contractor responding to this RFP. The City expressly reserves the right to postpone reviewing the proposals for its own convenience and to reject any or all proposals responding to this RFP without indicating any reasons for such rejection(s).
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ATTACHMENT "A"

PROPOSAL PRICE SHEET

PROPOSAL PRICE SHEET
For all services described below, unless excluded by the City in description of services below, the City shall consider unit prices below to include all labor, equipment, fees of any kind, overhead, insurance, fuel, materials, surcharges, disposal fees, and any other costs associated with and necessary for the Proposer to perform such service. No qualifications, exemptions, or alterations of services described below will be allowed. Failure to comply will result in disqualification of proposals.

A. GENERAL SERVICES
Description of Services
Unit
Price
s
Estimated Services
(based on previous
year)
Extended
1 GPS TREE INVENTORY

SOFTWARE
$
Lump Sum
$
Gathering of tree inventory
information and software training
2 ANNUAL PALM TREE PRUNING
King or Queen palm
$
5 palms
$
Washington palm
$
7 palms
$
Canary Island Date
palm
$
68 palms
$
3 GRID or ANNUAL TREE (Street/Park
Tree) PRUNING *
$
2,500 Grid Trimmings
$
4 STREET TREE TRIM
0"-4" dsh
$
50 trees
$
4"-12" dsh
$
100 trees
$
12" & over
$
400 trees
$
5 CROWN REDUCTION TRIM
0"-4" dsh
$
125 trees
$
4"-12"dsh
$
125 trees
$
12" & over
$
320 trees
$
5 Tree and Stump Removal:

Cost per Tree (Tree and
Stump Removal)
0" — 6"
$
2 Trees
$
7" — 12"
$
2 Trees
$
13" — 18"
$
6 Trees
$
19" — 24"
$
20 Trees
$
25" and over
$
10 Trees
$
A. GENERAL SERVICES
$
* Designated areas or districts are to be pruned in their entirety. This includes all small, medium, and large trees. Grid tree pruning will include proper ground clearance, crown cleaning and slight thinning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards.

B. CREW RENTAL AND EMERGENCY SERVICES
Fully equipped crew as defined. Includes all manpower, equipment, tools, traffic control, disposal costs, and zero material markups.

Straight Time
Description of Services
Unit Prices
Estimated Services
Extended

1. 2 Man Crew with
Equipment
$
10 Hours
$

2. 3 Man Crew with
Equipment
$
30 Hours
$

3. 4 Man Crew with
Equipment
$
10 Hours
$
Overtime/Weekends/Emergency After Hour Call Out

1. 2 Man Crew with
Equipment
$
10 Hours
$

2. 3 Man Crew with
Ec uipment
$
10 Hours
$

3. 4 Man Crew with
Equipment
$
10 Hours
$
B. SUB -TOTAL - CREW RENTAL EMERGENCY SERVICES
$
GRAND TOTAL (A+B)

TOTAL ANNUAL AMOUNT OF PROPOSALS
(FIGURES):

TOTAL ANNUAL AMOUNT OF PROPOSALS
(IN WORDS):

ATTACHMENT "B"

ACKNOWLEDGEMENT OF CITY'S STANDARD FORM OF AGREEMENT

ACKNOWLEDGEMENT OF CITY'S STANDARD FORM OF AGREEMENT
I, the undersigned, certify that I, [insert name] am the [insert title] of [insert firm
name], the party making the proposal for award of a Contract Services Agreement for CITYWIDE TREE MAINTENANCE SERVICES ("Proposer") and, on behalf of the Proposer, hereby:

Accept City's Standard Form of Contract Services Agreement — check one box.

I As is, without qualifications or modifications.

I As modified by attachment. [Proposer to provide]
I certify that I am authorized to sign this Consent Form on behalf of the Proposer.

Executed this day of , 2025 at , California.

Signature of Officer Printed/Typed Name of Officer
Title of Officer

ATTACHMENT "C"

SAMPLE CONTRACT SERVICES AGREEMENT

2025

CONTRACT SERVICES AGREEMENT
(Contractor: ti
(Nature of Engagement: 1 � � 3
THIS CONTRACT SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this day of 2025 (hereinafter, the
"Effective Date") by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "CITY") and 2 z zs (hereinafter, "CONTRACTOR"). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, CITY requires qualified and experienced
and
WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
WHEREAS, the execution of this Agreement was approved by the Bell Gardens City Council at its Regular Meeting of
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

SECTION 1. SCOPE OF WORK.

A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to provide CITY 3 The various tasks and related
services to be performed'b CONTRACTOR are more specifically described in the CITY's ` (hereinafter the "CITY RFP") dated
the written proposal of CONTRACTOR entitled
(hereinafter, the "CONTRACTOR PROPOSAL").
and the CONTRACTOR PROPOSAL are attached and
incorporated hereto as Exhibit "A" and "B" respectively. The term "Scope of Work" shall be a collective reference to the CITY RFP and the CONTRACTOR PROPOSAL. The capitalized term "Work" shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONTRACTOR PROPOSAL, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the and
it
The CITY RFP

provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control but only to the extent of the conflict or inconsistency and no further.

B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.

C. By executing this Agreement, CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the work, services and tasks to be performed under this Agreement; (ii) has carefully considered how the Work should be performed; and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

CONTRACTOR warrants that it will inspect any location where the Work is to be performed and acquaint itself with the conditions of the location prior to commencing any of the Work requested by CITY. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed, except at CONTRACTOR's risk until written instructions are received from the City Representative as defined herein.

D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and acceptance of the Work, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement.

Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONTRACTOR's cessation or abandonment.

SECTION 2. TERM.

A. This Agreement shall have a term of 1> O years commencing from the Effective Date through I Alo (hereinafter, the "Term"). The Term of the Agreement may be extended by the CITY subject to its same terms and conditions for a maximum of two (2) one-year extensions, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term.

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause.

C. CONTRACTOR shall perform the Work continuously and with due diligence.

CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors or agents.

CONTRACTOR shall not claim or be entitled to receive any compensation or 2

damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

E. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR's employees.

F. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

SECTION 3. PROSECUTION OF WORK.

A. CONTRACTOR shall perform the Work contemplated under this Agreement on an as -needed, as requested basis. Nothing in this Agreement shall be construed to grant CONTRACTOR the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONTRACTOR to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Work in the manner described below and such Work is in fact performed and completed by CONTRACTOR and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall, be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a "Work Order"). Each Work Order shall include the following information:

1. A detailed description of the specific services or tasks requested;

2. The location of where the particular services or tasks are to be performed, if applicable;

3. A not -to -exceed budget for performing the services or tasks;

4. A timeline for completing the requested services or tasks;

5. Any other information CITY deems necessary and relevant to the requested services or tasks; and
The signature of the City Representative, confirming that the services or asks have been authorized by the City Representative.

B. CONTRACTOR shall perform no Work under this Agreement without a written request from the City Representative, containing the information set forth in Section 3(A), above.

C. Time is of the essence in the performance of Work under this Agreement, and in the absence of a specific schedule or other instructions from the City Representative, CONTRACTOR shall begin and complete performance of the Work to completion in a timely and a diligently manner as possible.

SECTION 4. COMPENSATION.

A. CONTRACTOR shall perform all the Work in accordance with the rates set forth in the CONTRACTOR PROPOSAL.

B. CONTRACTOR's total compensation durin the Term of this A reement shall not exceed the annual sum of ($))13 ���') (hereinafter, the 3

"Annual Not -to -Exceed Sum"). CONTRACTOR further agrees that the Annual Not - to -Exceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall have no right or entitlement to any overage contingency sums authorized by the City Council unless the City Representative authorizes the expenditure of such overage contingency funds in writing in the City Representative's sole and absolute discretion.

C. The Annual Not -to -Exceed Sum will be paid to CONTRACTOR in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONTRACTOR will submit to CITY an itemized invoice indicating the work performed and the tasks completed during the recently concluded calendar month, including the Work and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONTRACTOR's compensation includes hours worked by CONTRACTOR's personnel, the invoice shall indicate the number of hours worked in connection with the specific service or task requested, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

SECTION 5. STANDARD OF CARE.

A. CONTRACTOR represents, acknowledges and agrees as follows:

CONTRACTOR shall perform all work skillfully, competently and to the highest standards applicable to the CONTRACTOR's field;

2. CONTRACTOR represents all personnel assigned to perform the Work for CITY under this Agreement shall possess the skill, training, and experience necessary to competently perform the Work and shall at all times possess and maintain all licenses, certifications and/or qualifications necessary to perform the Work;

3. CONTRACTOR shall perform all work in a manner reasonably satisfactory to the CITY;

4. CONTRACTOR shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONTRACTOR's compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization;
4

5. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;

6. In the performance of this Agreement, CONTRACTOR shall supply and deploy personnel, equipment, tools, and materials necessary, in the reasonable opinion of CITY, to perform all Work in compliance with the standard of care set forth in this Section and to time complete all Work as specified by the Scope of Work or other written order;

7. All of CONTRACTOR's employees and agents (including but not limited to CONTRACTOR's subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement; and

8. CONTRACTOR shall perform, at CONTRACTOR's sole cost and expense, any tasks necessary to correct any errors or omissions caused by CONTRACTOR's failure to comply with the standard of care', set forth in this Section or by any like failure on the part of CONTRACTOR's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing in the City Representative's sole and absolute discretion.

B. The Parties acknowledge and agree that CONTRACTOR shall perform, at CONTRACTOR's own cost and expense and without any reimbursement from CITY, any services or tasks necessary to correct any errors or omissions caused by CONTRACTOR's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONTRACTOR's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and absolute discretion. The Parties acknowledge and agree that CONTRACTOR's acceptance of any work performed by CONTRACTOR or on CONTRACTOR's behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CONTRACTOR has relied upon the foregoing representations of CONTRACTOR, including but not limited to the representation that CONTRACTOR possesses the skills, training, knowledge and experience necessary to perform the Work in a skillful and competent manner equivalent to, the standard of performance generally recognized as being employed by professionals performing the same type of work and services in the State of California.
5

SECTION 6. REPRESENTATIVES.

A. City Representative. For the purposes of this Agreement, the contract administrator and CITY's representative shall be ° Z ? ? (hereinafter, the "City Representative"). It shall be CONTRACTOR's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.

B. Contractor Representative. For the purposes of this Agreement, , is hereby designated as the principal and representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR's performance under this Agreement and to make all decisions in connection therewith (hereinafter, the "Contractor Representative"). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR.

The Contractor's Representative shall supervise and direct the Work, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

SECTION 7. CONTRACTOR'S PERSONNEL.

A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and' all other services and tasks necessary for CONTRACTOR to competently ; and timely complete the improvements contemplated under this Agreement. All Work, services and tasks will be performed under CONTRACTOR's supervision, and CONTRACTOR's personnel engaged in the performance of the work, services and tasks contemplated under this Agreement shall possess the qualifications, permits and licenses required by applicable law to perform such work, services and tasks.

B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work.

CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR's performance of the Work, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.

C. CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work.

In the event that CITY, in its sole reasonable discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 6

E. CONTRACTOR shall be responsible for payment of all employees' and subconsultants' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.

F. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.

SECTION 8. SUBSTITUTION OF KEY PERSONNEL. CONTRACTOR has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONTRACTOR cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONTRACTOR at the request of the CITY.

SECTION 9. PREVAILING WAGES AND GENERAL LABOR COMPLIANCE AND REPORTING.

A. CONTRACTOR and any subcontractor performing or contracting any portion of the Work shall comply with all applicable provisions of the California Labor Code for all workers, laborers and mechanics of all crafts, classifications or types, including, but necessarily limited to the following:

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work shall constitute a legal day's work under this Contract. CONTRACTOR and any subcontractor shall pay workers overtime pay (not less than 1 1/2 times the base rate of pay) as required by California Labor Code Section 1815. CONTRACTOR and any subcontractor shall, as a penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation to the provisions of Article 3 of Chapter 1 of Part 7, Division 2 of the California Labor Code, which is incorporated by this reference as though fully set forth herein.

2. Pursuant to the provisions of California Labor Code, Sections 1770 et. seq., CONTRACTOR and any subcontractor under CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Pursuant to the provisions of California Labor Code Section 1773.2, CONTRACTOR is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in 7

which the work is to be performed for each craft, classification, or type of worker required to execute the Contract, are on file at the Public Works Yard, which copies shall be made available to any interested party on request.

CONTRACTOR shall post a copy of said prevailing rate of per diem wages at each job site.

B. As required by Section 1773.1 of the California Labor Code, CONTRACTOR shall pay travel and subsistence payments to each worker needed to execute the Work, as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with this Section.

C. To establish such travel and subsistence payments, the representative of any craft, classification, or type of workman needed to execute the contracts shall file with the Department of Industrial Relations fully executed copies of collective bargaining agreements for the particular craft, classification or type of work involved. Such agreements shall be filed within ten (10) days after their execution and thereafter shall establish such travel and payments.

D. CONTRACTOR shall comply with the provisions of Section 1775 of the California Labor Code and shall, as a penalty to CITY, forfeit up to fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rate of per diem wages for each craft, classification, or type of worker needed to execute the contract. CONTRACTOR shall pay each worker an amount equal to the difference between the prevailing wage rates and the amount paid worker for each calendar day or portion thereof for which a worker was paid less than the prevailing wage rate. CONTRACTOR is required to pay all applicable penalties and back wages in the event of violation of prevailing wage law, and CONTRACTOR and any subcontractor shall fully comply with California Labor Code Section 1775, which is incorporated by this reference as though fully set forth herein.

E.

CONTRACTOR and any subcontractor shall maintain and make available for inspection payroll records as required by Labor Code Section 1776, which is incorporated by this reference as though fully set forth herein. CONTRACTOR is responsible for ensuring compliance with Labor Code Section 1776 and shall keep accurate payroll records containing all such information as maybe called for under Labor Code Section 1776 and other applicable provisions of State law.

F. CONTRACTOR and any subcontractors shall, when they employ any person in any apprenticeable craft or trade, apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the work site for a certificate approving CONTRACTOR or subcontractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected; and shall comply with all other requirements of Section 1777.5 of the California Labor Code, which is incorporated by this reference as though fully set forth herein. The responsibility of compliance with California Labor Code Section 1777.5 during the performance of this contract rests with CONTRACTOR. Pursuant to California Labor Code Section 1777.7, in the event CONTRACTOR knowingly fails to comply with the provisions of California Labor Code Section 1777.5, civil penalties will be assessed. CONTRACTOR shall also 8

be subject to California Labor Code Section 1777.1.

G. In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860), and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the California Labor Code, CONTRACTOR is required to secure the payment of compensation to its employees and for that purpose obtain and keep in effect adequate Workers' Compensation Insurance and Employers Liability Insurance. If CONTRACTOR, in the sole discretion of the CITY satisfies the CITY of the responsibility and capacity under the applicable Workers' Compensation Laws, if any, to act as self -insurer, CONTRACTOR may so act, and in such case, the insurance required by this paragraph need not be provided.

CONTRACTOR is advised of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code and shall comply with such provisions and have Employer's General Liability limits of $1,000,000 per accident before commencing the performance of the Work of this Contract. The Notice to Proceed with the Work under this Contract will not be issued, and CONTRACTOR shall not commence the Work, until CONTRACTOR submits written evidence that it has obtained full Workers' Compensation Insurance coverage for all persons whom it employs or may employ in carrying out the Work under this Contract. This insurance shall be in accordance with the requirements of the most current and applicable state Workers' Compensation Insurance Laws. In accordance with the provisions of Section 1861 of the California Labor Code, CONTRACTOR in signing this Contract certifies to the CITY as true the following statement: "I' am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this contract." A subcontractor is not allowed to commence the Work on the project until verification of Workers' Compensation Insurance coverage has been obtained and verified by CONTRACTOR and submitted to the Public Work's Director for the CITY's review and records.

In accordance with the provisions of Section 1727 of the California Labor Code, the CITY, before making payment to CONTRACTOR of money due under a contract for public work, shall withhold and retain therefrom all amounts required to satisfy any civil wage and penalty assessment issued by the Labor Commissioner, along with the terms of Chapter 1, Part 7, Division 2 of the California Labor Code (commencing with Section 1720). But no sum shall be withheld, retained or forfeited, except from the final payment, without a full investigation by either the Division of Labor Standards Enforcement or by the CITY.

SECTION 10. PROHIBITED INTERESTS. CONTRACTOR warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. 9

For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

SECTION 11. INDEPENDENT CONTRACTOR.

A. All acts of CONTRACTOR, its agents, officers, subcontractors and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not, under any circumstances, be construed or considered to create an employer -employee relationship or a joint venture.

B. CONTRACTOR, its agents, officers, subcontractors and employees are and, at all times during the Term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

C. CONTRACTOR shall determine the method, details and means of performing the Work. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement.

CONTRACTOR has control over the manner and means of performing the services under this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

D. If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

E. It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

F As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any 10

contention by any third party that an employer -employee relationship exists by reason of this Agreement.

SECTION 12. CONFLICTS OF INTEREST. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute.

CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that CONTRACTOR executes in connection with the performance of this Agreement.

SECTION 13. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, reproductive health decision making or military and veteran status.

CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination.

CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov.' Code, Section 12900 et seq.). The applicable regulations of the Fair Employment and Housing Act, set forth in Part 2.8, Division 3, of Title 2 of the Government Code are incorporated into this ' Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective; bargaining or other agreement. This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform the Work under this Agreement.

SECTION. 14. INDEMNIFICATION.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY's elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR's officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity 11

B.
provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify lndemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the lndemnitees' right to recover under this indemnity provision.

CONTRACTOR shall pay lndemnitees for any attorney's fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by, Indemnitees.

CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the lndemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees
CONTRACTOR's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act.

CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the lndemnities.

C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.

CITY does not, and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold 12

harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. CONTRACTOR agrees that CONTRACTOR's covenant under this Section shall survive the termination of this Agreement.

E. CONTRACTOR shall fully comply with the workers' compensation laws regarding CONTRACTOR and CONTRACTOR's employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

SECTION 15. INSURANCE.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

1. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than One Million Dollars ($1,000,000) per occurrence, Four Million Dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.

2. Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned, or rented vehicles, in an amount not less than Five Million Dollars ($5,000,000) combined single limit for each accident.

3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance (with limits of at least One Million Dollars ($1,000,000)).

4. Umbrella or excess liability insurance. CONTRACTOR shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions:
a. A drop -down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
13

b. "Pay on behalf of" wording as opposed to "reimbursement"; and c. Concurrency of effective dates with primary policies.

Should CONTRACTOR obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer's liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

B. CONTRACTOR shall require each of its sub -consultants or sub -contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VI I in the latest edition of Best's Insurance Guide.

D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR'S expense, the premium thereon.

E. Prior to commencement of Work under this Agreement, CONTRACTOR shall file with CITY's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.

F. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY.

CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.

H. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR's employees, agents, subcontractors, or 14

volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers. CONTRACTOR shall submit to CITY a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

Any deductibles or self -insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self -insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.

K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR's liability or as full performance of CONTRACTOR's duties to indemnify, hold harmless and defend under Section 14 of this Agreement.

M. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Agreement effective upon notice.

N. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

SECTION 16. RECORDS AND INSPECTION. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work.

The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

SECTION 17. TERMINATION.

A. Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by the City Manager. CONTRACTOR may only terminate this Agreement for cause.

B. Termination for Cause. In the event either Party fails to perform any duty, 15

obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. A Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR's failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR's and/or its employees' disregard or violation of any federal, state, IocaI law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY's discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:

Within three (3) business days of CITY's issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligated to provide to CITY or CITY's employees or agents under this Agreement.

Prior to the expiration of the 3 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3 -day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3 -day cure period; or ii. Within thirty (30) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an 16

Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30 -day cure period.

If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit "B" that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30 -day cure period. Prior to the expiration of the 30 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR's Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR's performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR's cure of any Event of Default by giving CONTRACTOR written notice of CITY's intent to suspend CONTRACTOR's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.

Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY's ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.

In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
17

i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR's breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available, and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR's sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

SECTION 18. FORCE MAJEURE. The Term shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics; quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of ` any governmental agency, including the CITY, if the CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR'S sole remedy being extension of the Agreement pursuant to this Section.

SECTION 19. NOTICES. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR's and CITY's regular business hours; or 18

(b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.

If to CITY: If to CONTRACTOR:

City of Bell Gardens
7100 S. Garfield Avenue
Bell Gardens, CA 90201
Attn: INSERT DEPARTMENT
Phone: 562-806-7700
Attn:

Phone:
ti
SECTION 20. PROHIBITION. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

SECTION 21. ATTORNEY FEES. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees.

SECTION 22. ENTIRE AGREEMENT. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties.

Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

SECTION 23. GOVERNING LAW; JURISDICTION. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

SECTION 24. SEVERABILITY. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

SECTION 25. CAPTIONS. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect 19

upon the construction or interpretation of any provision herein.

SECTION 26. EXECUTION. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
20

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF BELL GARDENS, a municipal
corporation
By:

Michael B. O'Kelly
City Manager Name:

Date: Title
Date:

APPROVED AS TO FORM:

By:

Stephanie Vasquez
City Attorney
Date:

By:
21

EXHIBIT "A"

CITY RFP
22

EXHIBIT "B"

CONTRACTOR PROPOSAL
23

EXHIBIT "B"

CONTRACTOR PROPOSAL
23

City of Bell Gardens
RFP for Citywide Tree
Maintenance Services
GROWING:

Greenspace
Communities
Environment
,West Coast Arborists, Inc.

WCAIN:C,CClv[ • (800) 521-3714
LIC #366764 , D Page 523 of 591

West Coast Arborists, Inc.

Table of Contents
TRANSMITTAL LETTER 3

2. METHODOLOGY 4
Scopeof Work__________ .............. ..... ........ ________ ..... ........ ......... ........

Implementation, Quality Control, & Safety.................................................................».......,7 Equipment List 14
Technology & Information Management........................................................................».,1

3. MANAGEMENT & STAFFING..._ .......... _ .... ....... .... ___________________ ...... 19

4. QUALIFICATIONS, PRIOR EXPERIENCE, & REFERENCES 25
Company Qualifications 25
Prior Experience and References...................................................................................» 27

5. COST & PRICING 30
Attachment A 30

6. ADDITIONS OR EXCEPTIONS _______ ..... ......... .......»,....»....... .......... ,........ 32

7. PENDING LITIGATION 33

8. INSURANCE 34
2 Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com September 3, 2025
City of Bell Gardens
City Clerk's Office
Attn: Daisy Gomez, City Clerk
7100 Garfield Avenue
Bell Gardens, CA 90201
RE: Citywide Tree Maintenance Services RFP Proposal
Due: Thursday, September 4, 2025 at 5:OOpm
To whom it may concern;
Thank you for allowing West Coast Arborists, Inc. (WCA) the opportunity to submit a proposal for citywide tree maintenance services for the City of Bell Gardens. WCA is a family -owned and operated company employing over 1,300 full-time employees providing various tasks to achieve one goal: serving communities who care about trees. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. WCA has no conflict of interest with the City. Our proposal is valid for a period of 90 calendar days. We hereby acknowledge receipt of Addendum No. 1, 2, and 3.

WCA's corporate values include listening to customers and employees to help improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees, we are able to provide `gold standard' tree care services.

WCA's top management team has created a culture where employees become accountable for actions and results. Our Tree Care Industry Association (TCIA) company -wide accreditation is evidence of the commitment WCA has to our safety and training programs, customer satisfaction and our capacity to maintain industry standards.

WCA has a 53 -year track record of working for more than 350 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service), Class C27 (Landscaping), Class C49 (Tree and Palm), and Class C31 (Traffic Control). We currently employ over 100 Certified Arborists and over 155 Certified Tree workers, as recognized by the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. All work will be performed in-house; no subcontractors will be used.

Our employees will operate from our Anaheim Office located at 2200 E. Via Burton, Anaheim, CA 92806. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Business Development, at (714) 991-1900 or at vgprizaleffowcainccorn. Gonzalo Regalado, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (626) 255-7618 or is raladiZ wcain w.r rn.

Patrick Mahoney, President
220O E. Via Burton Street • Anaheim, CA 92806 • 714.991.1900 • 800.521.3714 • Fax 714.

West Coast Arborists, Inc.

2. METHODOLOGY
Scope of Work
Grid Tree Pruning
Grid tree pruning is based on pruning in pre -designed districts, or grids on a set cycle and in its entirety. This includes pruning all trees (small, medium, and large -sized.) Pruning will include structural pruning, crown raising, and slight crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 15% of the live foliage removed at a given time.

Special Request Tree Pruning
Special Request Tree Pruning includes tree maintenance services on designated tree(s) as ordered by the City's Arborist or designee. This category of pruning may include structural pruning, crown raising, crown cleaning and/or pruning to restore the crown. Whichever work type is ordered by the City, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines.

Pruning to reduce the tree's crown (or Crown Reduction Pruning) may be performed when conditions within the crown of a hardwood tree are such that the overall canopy mass and excessive wood weight needs to be reduced. This type of prune is performed when the City's primary objective is to maintain or improve tree health and structure and will be charged at the Crew Rental rate as agreed upon by the City and WCA.

Palm Pruning
Palm pruning services involve the professional maintenance of palm trees, focusing on removing dead or dying fronds, seed pods, and other unwanted growth.

Line Clearance
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines.

Young Tree Maintenance (Optional)
Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to -maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following under the hourly rate:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs • Pre -conditioning the water retention basin built around the tree • Staking or re -staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement
4 West Coast Arborists, Inc.

Root Pruning
We strongly recommend against any root pruning, however, should the city elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. This is performed under the hourly rate.

Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.

Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders. These are intended to remove tree stumps and exposed root systems dose to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.

Tree Planting
We can replace trees that have been removed and plant new trees in accordance with the City's specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well -trained planting team will perform the soil preparation and installation of the tree.

Tree Watering
Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs. WCA currently provides tree watering in the cities of Culver City, Santa Clarita and Santa Monica as part of their regular tree maintenance services.

Emergency Response
We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866 -LIMB -DOWN (866-546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree -related condition safe until the following workday. 5 Plant Health Care
Tim Crothers, Plant Health Care Manager
West Coast Arborists, Inc.

Crew Rental
Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services:
• Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction
• Crown restoration
Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case -by -case basis.

WCA provides the technology,
management, and civic experience
that makes it the preferred tree
management partner across the West.
• ISA Board Certified Master Arborist WE -7655 BUM
• DPR Qualified Pest Control Applicator #145321
• QAL Category B & D
Our PHC program managed by Tim goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with:
• Proper diagnosis based on on -site inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues
• Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest
6 West Coast Arborists, Inc.

Implementation, Quality Control, & Safety
Implementation Plan
To ensure the quality of work and the level of service
expected, WCA abides by a well-defined quality control
plan that incorporates the following:
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Area Manager: Gonzalo Regalado
ISA Arborist Certification #: WE-9952AT
TCIA CTSP #03952
ATSSA Traffic Control Technician #459653
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day
• Maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management
• Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication
7 West Coast Arborists, Inc.

Scheduling of Work
The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience.

Public Notification
Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents.

Communication Systems
Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time.

Permits and Licensing
WCA will procure a City Business License as necessary, and any "no -fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency.

Right -of -Way
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner.

Cooperation and Collateral Work
WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations.

Project Site Maintenance
Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority.
8 West Coast Arborists, Inc.

Workflow Timelines
Work request received
from Customer
LOA
CSR creates a work order &
gives to Area Manager
Area Manager schedules the
work & informs the Agency
Work order is given
to the Foreman
REMOVAL FLOWCHART (within 15 -day Complet
Customer marks tees for
USA & notifles resident
Area Manager schedules
work, Informs the Agency &
gives work order to Foreman
Work request
received from Customer
CSR prepares work
order & orden heels) from
Nursery Manager

EMERGENCY FLOWCHART
Emergency request received
from Customer
Work request received
from Customer
Setting the Gold Standard
On -Call Supervisor
dispatches Emergency Crew
CSR creates a work order &
gives to Area Manager
CSR creates work order &
contacts USA 48 hours in
advance of work
CSR gives work order to
Area Manager to schedule
work & Intone the Agency
Work order is given
to the Area Manager
1 3 hour Rcspponsu
Area Manager schedules the
work & Informs the City
Work order Is glwn to
PHC Advisor/Applfca
aae 531 of 591

West Coast Arborists, Inc.

Emergency Contacts
AFTER
866.546.2369
Leave a message, if you do not
receive a call back within 10 minutes,
call the following contacts in order:

Jorge 1 Y Foreman
714.863.1559
Real, Supervisor
714.231.3342
Reg 1 ^. Area
Manager
626.255.7618
AFTER confirmation from on -call
Manager, you can email multiple
locations to:

[email protected]
Normal Business Hours
714.991-1900
Sample Pu ding Do er -langer

TREE CARE PROFESSIONALS
•fat, tar
10 West Coast Arborists, Inc.

Quality Control
Feedback
WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments.

Every month, a summary of the feedback is then reviewed by the management team.

Customer Service Department
As we work with, or near, the public,
we are mindful that we will most likely
be the first person the public contacts.

We have a full-time Customer Service
Department with each Customer
Service Representative (CSR) trained
in addressing concerned residents
and bystanders.

Complaints & Damage
Resolution
Should there be any property
damage, we adhere to specific
procedures to resolve the problem.

The Foreman on the job site will notify
the resident and the Inspector immediately.

Nicole Angene
From
Tor
Subject
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Tuesd, July .1 1 2020 5,8 PM
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wan mud,
Valerie
Valerie aeration,
Urban Forestry Administrator
GO,' Santa C.O.

Phone. (66t) 28.2568
Small: Ne,cnaw@smPasiaMP.:rm
Web: PUIPP-M,v sdna claina.P.om
ARF1)t
If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of private property including plans for corrective measures to take place within 48 hours.

Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair.

We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.

Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance.
11 West Coast Arborists, Inc.

Safety & Training
Safety Program
Safety standards are our top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety for the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 and Cal - OSHA requirements. We have one of the most extensive safety training programs in the industry.

We provide our employees with state-of-the-art training tools and instructional sessions company wide. Our insurance carriers and Cal -OSHA have recognized us repeatedly for our outstanding safety training efforts.

We have a full-time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA's Training Manager, Dane is responsible for staying up to date on all tree -related industry standards related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction and hands-on experience needed to perform their day-to-day activities safely and efficiently. Training topics include a full circle from proper pruning techniques, arboriculture, to customer service and everything in between.

Dane Jensen's qualifications include:
• ISA Certified Utility & Municipal Arborist #WE -12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Our line den(ancls
that all work r:s peg formed
provides
the lnaxiiniun sat 41' t0 the
c ct. well as
enrplo tees.

Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services). 12 West Coast Arborists, Inc.

Employee Training Program
West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training.

Our Training and Safety team members are tasked with
completing field evaluations of crews and members are on - site to coach and train employees on safe practices.

Employees receive performance evaluations at 90 days, 6 months, then annually (or as -needed) after their first year. All employees are provided copies of WCA's Injury & Illness Prevention Program.

Traffic Control
Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress.

SAFER ROADS SAVE LIVES
WCA is dedicated to
health and safety for
trees, employees, and
the con2111U11ity.
13 West Coast Arborists, Inc.

Equipment List
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date certifications, as required.

CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP
Biennial Inspection Award of Recognition. This
inspection has assisted our company in instituting
several safety programs, as well as our Preventative
Maintenance Program utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods and policies for vehicle maintenance and
operations. This certification ensures that our
vehicles operate safely.

Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS
units on all vehicles and equipment. This investment
has given us and our customers the following
benefits:
• Provide faster response times and more efficient
routing allowing us to service more customers
• Lower operational costs by optimizing our fleet
size, reducing labor, overtime, and insurance,
and minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel
economy and saving on unnecessary fuel
expenditures
• Reduce emissions by helping drivers improve their
habits such as speed and idle time, and reducing
total miles driven which will significantly reduce
harmful greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units helps us to better dispatch so
that we can service more customers, faster
• Recover stolen vehicles reducing liability costs
which can be passed on to customers
Piick. Up Trucks
AerialLitt Devices
0 -ft Aerial Devices
ma Trucks
Fkat Back
Fieid Service Trucks
Arrawboords
ATV
Stump Grinders
Loaders / Bobcats
Rubber Track Loader
Root Frunem
Rolf off Trucks
Saw MiGD
og &kidder
k Hoes
h Chippers
Horizontal Grinder
Tub Grinder
Masticator
Modern f feet
consisting of
1 700
pieces of
equipment.

AP-CITYL3F FULLERTON
•
E AGUST[N CARRILLO
Date, 2/24/2017 - 0:12 AM
Status: Driving
Speed: 0
Nearest Address:
1701-1743 Fullerton Creek Dr
Fullerton
CA 92831
USA
14 West Coast Arborists, Inc.

In -House Fleet Maintenance
We currently have more than 1,700 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over 80 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City's needs. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well.

Preventative Maintenance Program
All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time.

Sustainability
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand, and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint. 15 West Coast Arborists, Inc.

Technology & Information Management
APBOP
A
$ 4nfi+u. y `n:.

West Coast
Arborists has
completed
GPS tree
inventories.

ArborAccess
Our tree management program sets us apart from
other companies. With nearly 2,000 active users,
ArborAccess and our mobile app will help you easily
manage your urban forest with ease and
convenience. Tree site attributes include location
(utilizing GPS coordinates), species type, and
parkway size. Features allow you to view and edit
work history records and create work orders directly
from the field, all from our secure cloud.

The information contained in ArborAccess is live
data that can also be linked directly to a GIS
program, such as ArcView, for geo-coding purposes
and can assist your Agency in meeting GASB34
requirements. ArborAccess provides an unlimited
resource of information regarding your urban forest.
i' OL. C OsS i OO1 u e
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Recycling reports
Software Training
Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on -site at the customer's discretion. On -site training is proven to be effective as it provides a guided hands-on experience.

We offer periodic tree maintenance and management workshops each year.

These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry.

Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU's) from the International Society of Arboriculture.

The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection.

List Tracking System
The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered.
16 West Coast Arborists, Inc.

Billing
WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job.

Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess.

Sample Management Tools:

Detailed Tree Site Characteristics
The advanced technology provides
a valuable tool to urban forestry
professionals by displaying specific
tree site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess'
built-in quality control features assist
in data accuracy. As maintenance
is performed, the work history is
updated and accompanied with
bi-weekly invoices. This process
eliminates the need for dual -
inputting and helps keep the tree
inventory current and accurate.

Maintenance Records
Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. 17 West Coast Arborists, Inc.

Sample: Species Frequency Report
The Species Frequency report can assist your Agency in
identifying the tree population within the urban forest.

This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating
future maintenance costs. In addition, an analysis can
be performed to evaluate the history of the performance of a particular species within your Agency.

Inventory
View Invoices
Job Balances

48.41%

2.151

3.15%

3.53%

4.51%

4.69% 5,98%

4.87% 5.22% 5.56%
Work History
Work Type by District/Zone
DBH Frequency
11 Top 10 Species

11.94% MEXICAN FAN PALM

5.98% LONDON PLANE

5.56% JACARANDA

5.22% SOUTHERN MAGNOLIA

4.87% INDIAN LAUREL FIG

4.69% CANARY ISLAND PINE

4.51% CANARY ISLAND DATE PALM

3.53% CHINESE ELM

3.15% RAYWOOD ASH

2.15% VICTORIAN BOX

48.41% OTHER
District Frequency
Species Frequency (sample above)
All Trees at an Address
a�1
18 West Coast Arborists, Inc.

3. MANAGEMENT & STAFFING
Introduction
West Coast Arborist's (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. All work will be performed in-house; no subcontractors will be used.

Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for "Tree Maintenance (Laborer)." Certification
WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers.

Crew Evaluation
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified.
19 West Coast Arborists, Inc.

Meet the Team: Project Team

NICK ALAGO
Regional Manager/V.P.

Nick Alago has been with WCA since 1999. He has nearly 35 years' experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted, reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support to the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry.
• ISA Certified Arborist Utility Specialist #WE-4396AU
• TCIA Certified Treecare Safety Professional #250
• ISA Tree Risk Assessment Qualified
• TLC Wildlife Area
G©NZAL© REGALADO Area Manager
Gonzalo Regalado has over 20 years' experience in the tree care industry as he joined WCA, Inc. in 2002. During his career, he has earned many promotions within the company; from Groundman to Tree Trimmer to Foreman to Supervisor and now as Area Manager. He has achieved necessary certifications and completes continued education units to maintain his credentials. As an Area Manager, he will be the Agency's main point of contact as he is responsible for providing customer service, estimating work, while managing filed operations and crews throughout the Southeast Los Angeles region. His experience includes managing large contracts such as City of Bell, City of Pico Rivera, City of Santa Fe Springs, and the City of Whittier. • ISA Certified Arborist/Tree Worker Climber Specialist #WE-9952AT • TCIA Certified Treecare Safety Professional (CTSP) #03952 • ATSSA Traffic Control Technician #459653
JOSE DELREAL Area Supervisor
Jose DelReal has over 10 years' experience working with WCA and currently supervises more than 35 employees in the Southeast Los Angeles region. Responsibilities of the Project Supervisor includes assisting the Area Manager in scheduling, overseeing the crew's daily activities, employee training programs and ensuring proper safety procedures are being followed. Regular communication with the customer and citizens can be expected as related to scheduling, work being performed and any other inquiries that may arise while on the job site. • ISA Certified Arborisf/ Tree Worker Climber #WE -11231 AT • TCIA Certified Treecare Safety Professional (CTSP) #3514 • ISA Tree Risk Assessment Qualified
• TLC Wildlife Aware
20 West Coast Arborists, Inc.

Meet the Team: Support Staff
ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA's GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations.
• ISA Certified Arborist #WE -12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
TIM CROTHERS Plant Health Care Manager
Tim Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticultureal Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
DAIZY CASTRO Customer Service Representative
As the CSR (Customer Service Representative), Daizy Castro is responsible for providing support to the Area Manager, Site Supervisor and crew. She is to act as a liaison between the company and it's clients as well as the general public. Ms. Castro is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc.
21 President
Secretary
Treasurer
V.P. - NorCal Region
V.P. - SoCal Region
V.P. - SoCal Region
V.P. - Field Operations V.P. - Contract Services
V.P. - I.T.

V.P. - Business
Development
West Coast Arborists, Inc.

Executive Staff
From marketing, contract administration, field and fleet management, to information technology, our Executive Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry. 22 BMP Training
West Coast Arborists, Inc.
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CONFIQENCE
14 offices with prestigious
Tree Care Industry Association
(TCIA) accreditation
ISA Tree Risk
Assessment
Qualified
WCA Certified
Ut'li ty !Line
Clearance Workers
ISA Certified
Uhlity
Specialists
asca
WCA has forged a successful partnership with the Laborer's International Union of North America.

CL t11III:).

IRLE WO R

ISA CERTIFIED
CER I Ii II'l)'.

ARBORS
MASTER
ISA Board Certified Master Arborists
Michael Palat #VWE-6541 BUVj
Kelley Gilleran #VJE-7061 31:1
Tim Crothers #INE-7655 BUM
Joseph Bartolo #VWE-2034 BU
Eugene Bordson #VJE-10777 B''
Rebecca Melia #VIE -2355 3
Jeffrey Crain #VIE -6658 B
Erik Diaz #1 IE-12143 BI`i1
Kris Burioidge #1/VE-9566 BUM
TCIA Certified
Treecare Safety
Professionals
411p
ISAlaunicipal
Specialists
Nursery in
Placentia 8.

Dedicated
P;lanager
Information
Technology
Specialists
Fleet
Mechanics
NCCCO
Certified
Crane
Operators
RC.A 4 ASCA Consulting Arborists
Tim Crothers RCA #721 Leo Tuchman RCA #771
Wildlife Protection
WCA's VP of Field Operations is a key
contributor in identifying and
developing the first ever Best
Management Practices guidelinesfor
Tree Care for Qircis and Other Wildlife.

Wildlife Aware
Trained/Certified
by WTI
On -Staff
Biologist
Kelley Gilleran RCA #668 Eugene Bordson #834
Plant Health Care
WCA has developed an exemplary Plant Health
Care Program that goes beyond standard chemical
applications. We maintain in-house State Certified
Pesticide Advisors and Applicators.

Wildlife Protection
WCA's VP of Field Operations is a key contributor in
identifying and developing the first ever Best
Management Practices guidelines for Tree Care for
Bfrds and Other Wildlife.
23 West Coast Arborists, Inc.

WCA's ISA Certified Arborists/Utility Arborists/Municipal Specialists/Master Arborists

ADAN BALTAZAR REYNAGA

ANDREW JOSEPH PINEDA
ANDREW R. TROTTER

ANDREW JOSEPH ONDREJECH

BENJAMIN EUGENE BORDSON
BRIAN C. KIRKEGAARD
BRIAN M. KOCH
CALVIN F. HAUPT

DANE JENSEN

DANIEL CHAVARRIA

DANIEL MAHONEY

DANIEL RIVAS

DANIEL WILLIAM VILLA, II

DAVID GLYN EVANS

DEBORAH DEPASQUALE

EDIBERTO SERNA SALAZAR

EDUARDO VARGAS

ERIK DIAZ

FELIX HERNANDEZ

FRANCIS LEO MALABUYOC

GENARO VICENTE CORONEL

GERARDO MARTINEZ GARCIA

GERARDO PEREZ

GONZALO REGALADO

HECTOR MONTES
WE-7786AT
WE -12738A
WE-0642AU
WE -13817A
WE -10777A
WE-10476AT
WE -0341A
WE -7634A
WE -12014A
WE-10292AT
WE -10434A
WE-10850AT
WE-13609AT
WE -1588A
WE -3812A
WE -11051 AT
WE-11058AT
WE-1214AM
WE-2037AT
WE-12279AT
WE -12740A
WE -11358A
WE-9131AT
WE-9952AT
WE-8079AUT

HERMINIO PADILLA

HUGO ANGEL RINCON

IGNACIO LOPEZ
ISAAC GARZA, JR.

ISAAC ONTIVEROS

ISAIAS BARAJAS MACIAS

ISIDRO ESTRADA BARBOZA
J. ALONSO GARCIA-LOPEZ

JAIME ROGELIO HERNANDEZ

JAMES PAUL SPECK II

JASON ROSS DAVLIN

JASON PINEGAR

JEREMY PAUL PIERCE
JERRY A. ROWLAND

JOEL LOPEZ

JOHN LEE PINEDA

JORGE MAGANA

JOSE LUIS ABALOS
JOSE M. CORTEZ TORRES

JOSE MANUEL JIMENEZ URQUIZO

JOSE INEZ MANCILLA
JOSE M. CHAVARRIA MANZO
JOSE A. ALVAREZ

JOSE ALFREDO GONZALEZ

JOSE LUIS DELREAL
WE-7552AUTM
WE-8710AT
WE-7329AU
WE -8689A
WE -8567A
WE-10979AT
WE -11685A
WE -8499A
WE-5297AT
WE-10858AT
WE -7628A
WE-2039AU
WE -12566A
WE -6353A
WE -10871 AT
WE-10367AUT
WE -3460A
WE -3460A
WE-8734AUT
WE-8539AUT
WE-1I111AT
WE-10983AT
WE-11210AT
WE-10908AT
WE-6475AT
JOSE M. MUNIZ GARCIA

JOSE MANUEL PEREZ

JOSEPH NICK ALAGO

JOSEPH BARTOLO

JUAN ORTIZ
JUAN P. LAIJA, JR.

JULIO C. GARCIA VAZQUEZ

JUSTIN LEE MENZEL

KELLY ANN PARKINS

KELLEY LEWIS GILLERAN

KRIS BURBIDGE

LEONARDO RAMOS

LEONEL CORTEZ

LORENZO PEREZ

MANUEL BRIANO
MARCO A. PADILLA JIMENEZ
MARIO A. GONZALEZ

MATEO ARVIZU

MICHAEL ALAN DA SILVA I I (

MICHAEL LOUIS YOUNG

MICHAEL ANTHONY NUNES

MICHAEL PALAT

MITCHELL ANDREW OWENS
NESTOR M. CABRERA MORA

NESTOR VALENCIA
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WCA's ISA Certified Tree Worker/Climbers/Line Clearance Tree Workers

AN BALTAZAR REYNAGA

ADAN RODRIGUEZ
ADOLFO S. RUIZ

ADRIAN MUNOZ

ALFREDO ANGEL LOPEZ

ANDRES ROMAN

ANDREW JOSEPH ONDREJECH

ANTHONY DOUGLAS FONG II

ANTONIO CASTELLANOS

ANTONIO GARCIA CONTRERAS

ARIEL ALONSO
ARMANDO O. LOPEZ

ARMANDO SOTO

AURELIO PAZ-GUZMAN

BENJAMIN EUGENE BORDSON
BRIAN C. KIRKEGAARD

BRIAN NORTON

CANDELARIO PRIEGO

CARLOS IXTA

CARLOS LEYVA BARAJAS

CARLOS RAMOS
CELEDONIO R. MANZANO OLEA(E

CELESTINO PEREZ

CESAR GUADALUPE VALENZUELA REYES

CESAR WENCESLAO

CUAUHTEMOC AMEZCUA QUEZADA

DANIEL CHAVARRIA

DANIEL ELIZARRARAS

DANIEL RIVAS

DELFINO AGUILAR-MORALES

DEMETRIO LIRA

DEMETRIO OSEGUERA

EDIBERTO SERNA SALAZAR

EDUARDO AVILA

EDUARDO HERNANDEZ

EDUARDO VARGAS

EDWIN ANTONIO FUENTES

FAUSTO GUZMAN

FELIX GARCIA

FELIX HERNANDEZ

FRANCIS LEO MALABUYOC

FRANCISCO URENA JIMENEZ

FRANCISCO LOPEZ

FRANCISCO RAMIREZ

FRANCISCO VILLANUEVA
FRANCISCO F. WENCESLAO BARAJAS

FRED LOPEZ-PASTOR

GABRIEL GAMINO
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GABRIEL MERCADO RUIZ

GAMALIEL MANZANO CORONA

GEORGE HERNANDEZ PEREZ

GERARDO MARTINEZ GARCIA

GERARDO PEREZ

GERARDO PEREZ BADILLO
GERARDO A. ORDUNO

GONZALO REGALADO

HARLEY THOMAS DAVIS

HECTOR MONTES

HERIBERTO CORONEL WENCESLAO

HERMINIO PADILLA

HUGO ANGEL RINCON

HUMBERTO CHAVARRIA

ISAIAS BARAJAS MACIAS
ISRAEL A. RAMIREZ
J. SOCORRO GARCIA

JAIME ROGELIO HERNANDEZ

JAMES PAUL SPECK II
JESUS M. SARABIA PENA
JESUS A. MONIES(
JESUS E. GARCIA ARCE

JOEL LOPEZ

JOEL MARTINEZ

JOEL ORTIZ
JOEL M. RIVERA

JOHN LEE PINEDA

JONATHAN GARCIA HERNANDEZ

JORGE ARREOLA-HERNANDEZ

JORGE DUENAS

JORGE JIMENEZ

JOSAFAT MONTOYA

JOSE AGUAYO

JOSE ABEL CANCINO

JOSE AGUSTIN CARRILLO
JOSE M. CORTEZ TORRES
JOSE R. GRANADOS

JOSE JIMENEZ

JOSE JIMENEZ HERNANDEZ

JOSE MANUEL JIMENEZ URQUIZO

JOSE INEZ MANCILLA
JOSE M. CHAVARRIA MANZO

JOSE RODRIGUEZ

JOSE ALEJANDRO VALENZUELA
JOSE A. ALVAREZ

JOSE ALFREDO GONZALEZ

JOSE LUIS DELREAL

GABRIEL MERCADO RUIZ
WE -11568T JOSE MANUEL PEREZ
WE -12280T JUAN AMADOR ARCE
WE -12269T JUAN BECERRA
WE -10997T JUAN C. LOPEZ GARCIA
WE-9131AT JUAN MARQUEZ
WE -13986T JUAN ORTIZ
WE -11036T JUAN C. PENA-ARIAS
WE-9952AT JUAN TELLEZ TAPIA
WE -13430T JUAN C. TORRES-COVARRUBIAS
WE-8079AUT JULIO C. GARCIA VAZQUEZ
WE -11218T LEONARDO RAMOS
WE-7552AUTM LEONEL CORTEZ
WE-8710AT LETUSA MUAAU, JR.

WE-I1207T LORENZO ARREOLA-MURILLO
WE-10979AT LORENZO PEREZ
WE -I I 567T LUIS P. PEREZ
WE -I 1172T LUIS A. MUNOZ RAMIREZ
WE-5297AT MANUEL BARRAGAN
WE-I0858AT MANUEL BRIANO
WE -11450T MARCO A. CASTILLO REYES
WE -I I014T MARCO A. PADILLA JIMENEZ
WE-I3723T MARCOS RICHARD-MARTINEZ
WE-10871AT MATEO ARVIZU
WE-I0992T MELCHOR LEMUS
WE -I 1039T MICHAEL ALAN DA SILVA II
WE -I 1273T MICHAEL LOUIS YOUNG
WE-10367AUT MIGUEL AYALA
WE -13989T MIGUEL MACIAS
WE -11321T MIGUEL A. VALERIO AJAL
WE -11144T MITCHELL ANDREW OWENS
WE -11110T NELSON R. AGUIRRE
WE -11015T NESTOR M. CABRERA MORA
WE -10899T NICOLAS GODINA
WE -11192T OSCAR GUTIERREZ
WE -11200T PEDRO CUEVAS
WE-8539AUT PEDRO GARCIA
WE -11186T PEDRO ALTAMIRANO
WE -11108T PEDRO SANDOVAL
WE -11113T RAMON ZUNIGA GOMEZ
WE -1 I I I IT RANULFO PERALTA CASTANEDA
WE -10983T RAUL JIMENEZ DURAN
WE-11210AT RAUL MANZO HERNANDEZ
WE -11277T RAUL TELLEZ TAPIA
WE -11674T RENE ROSALES
WE -10908T ROBERT EDWARD KNIGHT
WE-6475AT ROMUALDO GAETA LUNA
WE-11231AT SALOMON SILVA
WE -11568T SALUSTIO SANCHEZ ARROYO
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OSCAR GUTIERREZ WE-12783AT
PATRICK O. MAHONEY WE -1172A
REBECCA A. MEJIA WE -2355A
RENE PORTILLO WE-2038AUT
RENE ROSALES WE-7941AT
RICHARD R. MAHONEY WE -1171A
ROBERT EDWARD KNIGHT WE-11564AT
ROBERT D. THOMPSON WE-0915AU
ROBERT A. WRIGHTSON WE -10411A
ROSE M. EPPERSON WE -1045A
RYAN R. COLBERT WE -13154A
SAMUEL JIMENEZ WE -1l 109AT
SEAN PATRICK SULLIVAN WE-10050AT
SHAWN A. GUZIK WE-3182AU
STEFAN B. KALLENBERG WE-10730AT
STEPHEN GLENN DAVIS, JR. WE-10894AUTM
STEVE B. HUNT WE-1044AT
TIMOTHY R. PATTERSON WE -12037A
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TYLER KEASBEY LEHMANN WE -13460A
VICTOR M. GONZALEZ WE-7175AM
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WILLIAM STEVE PONCE WE -6461A

SAMUEL JIMENEZ

SANTOS MACIAS LEMUS

SEAN PATRICK SULLIVAN

SERGIO LOPEZ-RIVERA

SERGIO MACIAS-PEREZ
STEFAN B. KALLENBERG
STEPHEN GLENN DAVIS, JR.

STEVE B. HUNT

TRISTON JAMES POWERS

TYLER KEASBEY LEHMANN

VENTURA GOMEZ

WALLACE BURCH
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