6. PAINTING OF CONTROLLER CABINETS each
Clean, primer, and repaint controller cabinet exterior surfaces with paint color as specified by City.
7. REPLACING OF LOOP DETECTORS
6' x 6' THREE OR FOUR TURN Type A or Type E Loop Detector, Including saw cut lead in. $
8. OVERHEAD & PROFIT
(NOT TO EXCEED 20%)
To be added to Contractor's verified invoice amount
9. 24 -HOUR TOLL FREE EMERGENCY NUMBER
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each
CITY OF BELL GA ENS
PROPOSAL .- . SPONSE FORM
FOR
T FFIC SIGNAL MAINTEN CE AND REPAIR SERVICES
TO: CITY OF BELL GA - ' ENS
FROM:
COMPANY NAME
ADDRESS
PHONE NUMBER
AUTHORIZED SIGNATURE
(Print Name)
DIR Contractor Registration Number:
FAX NUMBER
TITLE
DATE
The above -signed agrees to furnish to the City of Bell Gardens with the •-•pe of services and conditions set forth in the Proposed Pricing for the Traffic Signal Maintenance and Repair Services — Monthly Services and the Proposed Pricing for the Traffic Signal Maintenance and Repair Services — Work Cost Schedule., in detail without exceptions other than by mutual agreement.
SUBSCRIBED BEFORE ME on this day of , 2021.
(Notary Public)
My Commission Expires
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NON -COLLUSION AFFIDAVIT
STATE OF CALIFORNIA
COUNTY OF
, being first duly sworn, deposes and says that he/she is of
(Title) (Name of Proposer)
the party making the foregoing proposal; that the proposal is not made in the interest of, or on behalf of, and undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and non collusive or sham; that the proposer has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. (Signature)
(Typed Name)
SUBSCRIBED BEFORE ME on this day of , 2021.
(Notary Public)
My Commission Expires:
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0-11
RiEE11VTff'NT
CITY OF BELL GARDENS
CONT - y CT AGREEMENT
FOR
IN THE CITY OF BELL GARDENS
THIS CONTRACT SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this day of (hereinafter, the
"Effective Date"), by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "City") and (hereinafter,
"Contractor"). For the purposes of this Agreement, City and Contractor may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to City or Contractor interchangeably.
WHEREAS, City is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and
WHEREAS, City desires to engage the services of a company to perform - for the City; and
WHEREAS, City staff has determined that Contractor possesses the skills, experience and expertise necessary to complete required and
WHEREAS, the execution of this Agreement was approved by the City of Bell Gardens Council at its Regular Meeting of
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Contractor agree as follows:
Section 1. Term.
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a. This Agreement shall commence on the Effective Date and shall have a Term of three (3) years. This Agreement may be extended by City subject to its same terms and conditions for two (2) additional extension terms of one (1) year, provided City issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term. b. Nothing in this Section shall operate to prohibit or otherwise restrict the City's ability to terminate this Agreement at any time for convenience or for cause as provided under Section 5 of this Agreement.
Section 2. Scope of Work.
a. Subject to the terms and conditions of this Agreement, Contractor agrees to provide the tasks that are set forth in that certain request for proposal of the City entitled Request for Proposal
" issued on January 28, 2021 (the
"City RFP Work Scope") which attached and incorporated hereto as Exhibit "A"; and
b. That certain written proposal entitled "Request for Proposal for City of Bell Gardens" dated
(the Proposal Work Scope") which is attached and
incorporated hereto as Exhibit "B".
c. For purposes of this Agreement, the capitalized term "Scope of Work" shall be a collective reference to City RFP Work Scope and the Tree Maintenance Contract Proposal Work Scope. In the event of any conflict or inconsistency between the provisions of the document entitled City RFP Work Scope and the provisions of the document entitled Contract Proposal Work Scope, the requirements of the document entitled City RFP Work Scope shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govem and control.
d. Contractor also agrees to furnish City with all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work D-2
necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. For purposes of this Agreement, the capitalized term "Work" shall be a collective reference to all of the various services and tasks described under the Scope of Work.
Section 3. Prosecution of Work.
a. Time is of the essence of this Agreement and each and every provision contained herein. The Work shall be commenced within three (3) calendar days of City's issuance of a written notice to proceed ("Notice to Proceed").
b. Contractor shall cooperate with City and in no manner interfere with the work of City, its employees or other consultants, contractors or agents. c. Contractor shall not perform any additional services or tasks beyond those expressly identified in the Scope Work without prior authorization from City in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a 'Work Order"). Each Work Order shall include the following information:
1. A detailed description of the specific services or tasks requested;
2. The location of where the particular services or tasks are to be performed, if applicable;
3. A not -to -exceed budget for performing the services or tasks;
4. A timeline for completing the requested services or tasks;
5. Any other information City deems necessary and relevant to the requested services or tasks; and
6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.
Section 4. Compensation.
a. Contractor shall perform the various services and tasks set forth in the Scope of Work in accordance with the hourly rates provided in Contractor's Proposal Schedule, which is attached and incorporated hereto as Exhibit "C".
b. Section 2(a) notwithstanding, Contractor shall perform all of the various services and tasks that comprise the Work for an annual not -to -exceed sum of (hereinafter, the
"Not -to -Exceed Sum"). Contractor further agrees that the Not -to -Exceed D-3
Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. As specified under subsection (d) of this Section, below, the Not -to -Exceed sum shall be paid to Contractor in increments as the Work is completed.
c. In the event Contractor's charges are projected to exceed the Not -to - Exceed Sum prior to the completion of all of the Work, City may suspend Contractor's performance pending City approval of any anticipated expenditures in excess of the Not -to -Exceed Sum or any other City - approved amendment to the compensation terms of this Agreement. d. Following the conclusion of each calendar month, Contractor shall submit to City an itemized invoice indicating the services and tasks performed during the recently concluded calendar month. If any subtotal of charges set forth in the invoice is a function of hours worked by Contractor's personnel, the invoice shall indicate the number of hours worked in the recently concluded calendar month, the job title/classification of the person(s) performing the services or tasks, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed within the subtotal. Within thirty (30) calendar days of receipt of each invoice, City shall notify Contractor in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar day of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Contractor.
Section 5. Standard of Care. Contractor represents, acknowledges and agrees as follows:
a. Contractor shall perform all Work skillfully, competently and to the highest standards applicable to the Contractor's field;
b. Contractor shall construct and complete the Work in a good, workmanlike and prompt manner reasonably acceptable to City and shall fumish all labor and materials necessary to accomplish the same;
c. Contractor shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Govemment Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.);
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d. Contractor understands the nature and scope of the work to be performed under this Agreement as well as any and all schedules of performance; e. All of Contractor's employees and agents (including but not limited to Contractor's subcontractors and subconsultants) possess sufficient skill, knowledge, training and experience to perform those services and tasks contemplated under this Agreement; and
f. All of Contractor's employees and agents (including but not limited to Contractor's subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement.
The Parties acknowledge and agree that Contractor shall perform, at Contractor's own cost and expense and without any reimbursement from City, any services or tasks necessary to correct any errors or omissions caused by Contractor's failure to. comply with the standard of care set forth under this Section or by any like failure on the part of Contractor's employees, agents, subcontractors and subconsultants. Such effort by Contractor to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and absolute discretion. The Parties acknowledge and agree that Contractor's acceptance of any work performed by Contractor or on Contractor's behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that City has relied upon the foregoing representations of Contractor, including but not limited to the representation that Contractor possesses the skills, training, knowledge and experience necessary to perform the Work in a skillful and competent manner equivalent to, the standard of performance generally recognized as being employed by professionals performing the same type of work and services in the State of California.
Section 6. Representatives.
a. City Representative. For the purposes of this Agreement, the City's representative shall be Director of Public Work, Chau Vu (hereinafter, the "City Representative"). It shall be Contractor's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions which must be made by City to the City Representative.
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b. Contractor Representative. For the purposes of this Agreement, Contractor hereby designates , as its representative
authorized to act on its behalf with respect to Contractor's performance under this Agreement and to make all decisions in connection therewith (the "Contractor Representative"). Notice to the Contractor Representative whether written or verbal shall constitute notice to Contractor.
Section 7. Contractor's Personnel
a. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the Work and all other services and tasks necessary for Contractor to competently and timely complete any tasks and services requested by way of City -issued Work Order. All work, services and tasks will be performed under Contractor's supervision, and Contractor's personnel engaged in the performance of the work, services and tasks contemplated under this Agreement, including subcontractors and their personnel, shall possess the qualifications, permits and licenses required by applicable law to perform such work, services and tasks on behalf of Contractor.
b. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Work, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.
c. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work. d. If, at any time during the term of this Agreement, City requests the removal of any person(s) or subcontractor(s) assigned by Contractor to perform services pursuant to this Agreement, Contractor shall remove any such person immediately upon receiving notice from City of such request. e. Contractor shall be responsible for payment of all wages and benefits owed to Contractor's employees and the payment of subcontractors engaged by Contractor in the performance of this Agreement. Contractor D-6
shall also comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. f. Contractor shall obtain and maintain during the Term of the Agreement all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.
Section 8. Warranty.
a. Contractor warrants all materials used, equipment installed, and improvements constructed under this Agreement shall: (i) meet all conditions of the Agreement; and (ii) shall be free from all defects in design, materials and workmanship for a period of one (1) year after completion of the Work and acceptance by City. If any defects are discovered within twelve (12) months following acceptance by City, Contractor shall be solely responsible for the correction of those defects and Contractor's sole cost and expense. The warranty set forth under this subsection (a) of Section 7 shall be in addition to any warranties for materials used, equipment installed, and improvements constructed by Contractor in the performance of this Agreement.
b. Contractor shall transfer to City all of Contractor's rights to and interest to any and all manufacturers' warranties or guarantees for any materials, equipment or fixtures installed by Contractor in the performance of this Agreement. Where applicable, City shall be named as the owner - beneficiary in any such warranties or guarantees. Contractor shall deliver to City all the written material comprising the manufacturers' warranties or guarantees. Contractor shall ensure that each warranty or guarantee is in full force and effect from the date the City starts using the equipment or fixtures. All manufacturers' warranties or guarantees shall be in addition to the Contractor's warranty set forth under subsection (a) of this Section, above or subsection (c) of this Section, below.
c. In addition to all manufacturers' warranties and all other warranties implied by law, Contractor warrants that all materials used, equipment installed, and improvements constructed in the performance of this Agreement shall conform to the Scope of Work and any additional plans, drawings or specifications incorporated into this Agreement.
Section 9. Surety Bond.
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A. Performance Bond. Unless waived by the City Representatives in writing, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total Not -to -Exceed Sum. The Performance Bond shall be in a form approved by City. No payment shall be made to Contractor until the Performance Bond has been received and approved by the City or the requirement for the Performance Bond has been waived.
B. Labor and Materials Bond. Unless waived by the City Representatives in writing, Contractor shall execute and provide to City concurrently with this Agreement a Labor and Materials Bond in the amount of the Not -to - Exceed Sum. The Labor and Materials Bond shall be in a form approved by City. No payment shall be made to Contractor until the Labor and Materials Bond has been received and approved by the City.
Section 10. Documents and Data. All specifications, operational manuals, reports, documents or other written material ("written products") developed by Contractor in the performance of this Agreement shall be .and remain the property of City. All data, documents, discussion, or other information received by Contractor from City or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without prior written consent by City. City shall grant such consent if disclosure is legally required or necessary to provide the services under this Agreement. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement.
Section 11. Prohibited Interests. Contractor warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Contractor warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
Section 12. Independent Contractor.
a. The Parties acknowledge, understand and agree that Contractor and Contractor's employees, subcontractors, subconsultants and agents and all persons or entities acting on Contractor's behalf in the performance of this Agreement are independent contractors and not employees, officers or officials of the City. Contractor, by virtue of this Agreement, has no D-8
authority to bind or incur any obligation on behalf of City. Contractor has no authority or responsibility to exercise any rights or power vested in City.
No agent, officer, or employee of City is to be considered an employee of Contractor. It is understood by . both Contractor and City that this Agreement shall not, under any circumstances, be construed or considered to create an employer -employee relationship or a joint venture. b. Contractor, its agents, officers, subcontractors and employees are and, at all times during the term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees, officials or officers of the City.
c. Contractor shall determine the method, details and means of performing the Work. Contractor shall be responsible to City only for the requirements and results specified in this Agreement or any individual Work Order.
Contractor has control over the manner and means of performing the services under this Agreement. Contractor is permitted to provide services to others during the same period as it provides services to City under this Agreement.
d. lf, in the performance of this Agreement, any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction, supervision, and control of Contractor. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the Contractor.
e. As an independent contractor, Contractor hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer -employee relationship exists by reason of this Agreement.
Section 13. Conflicts of Interest. Contractor hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement.
No person having such conflicting interest shall be employed by or associated with Contractor in connection with this project. Contractor hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any City ordinance, state law or federal statute. Contractor agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that Contractor executes in connection with the performance of this Agreement.
Section 14. Non -Discrimination. During the performance of this Agreement, D-9
Contractor and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or set. Contractor and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7265.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause tolabor organizations with which they have a collective bargaining or other agreement. This Contract shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement.
Section 15. Indemnification.
a. To the fullest extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless City and City's elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Contractor or any of Contractor's officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Contractor and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees' right to recover under this D-10
indemnity provision. Contractor shall pay Indemnitees for any attorney's fees and costs incurred in enforcing this indemnification provision.
Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be shall be selected by Indemnitees. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
b. Contractor's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to the. Indemnities. c. Contractor agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations for the benefit of City, Contractor agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of Contractor or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of City's choice.
d. City does not, and shall not; waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement.
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This hold harmless and indemnification provision shalt apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. Contractor agrees that Contractor's covenant under this Section shall survive the termination of this Agreement.
e. Contractor shall fully comply with the workers' compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section.
Section 16. Insurance.
a. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss or damage.
2. Automobile Liability Insurance for any owned, non -owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
3. Worker's Compensation insurance as required by the State of California.
b. Contractor shall require each of its subconsultants or subcontractors to maintain insurance coverage that meets all of the requirements of this Agreement.
c. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VI.I in the latest edition of Best's Insurance Guide.
d. Contractor agrees that if it does not keep the insurance required in this Agreement in full force and effect, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor's expense, the D-12
premium thereon.
e. Prior to commencement of work under this Agreement, Contractor shall file with City's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement. f. Contractor shall provide proof that policies of insurance expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.
g.
The general liability and automobile policies of insurance shall contain an endorsement naming City, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to City. Contractor agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.
h. The insurance provided by Contractor shall be primary to any other coverage available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor's insurance and shall not contribute with it. i. All insurance coverage provided pursuant to this Agreement shall not prohibit Contractor, and Contractor's employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss.
Contractor hereby waives all rights of subrogation against City. j. Any deductibles or self -insured retentions must be approved by City. At the option of City, Contractor shall either reduce or eliminate the deductibles or self -insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses. k. If Contractor is a Limited Liability Company, general liability coverage D-13
must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.
I. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor's liability or as full performance of Contractor's duties to indemnify, hold harmless and defend under Section 15 of this Agreement.
Section 17. Records and Inspection. Contractor shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the City to evaluate the performance the Work. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the City shall have access to such r •;rds in the event any audit is required.
Section 18. Termination.
a. Termination for Convenience. City may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to Contractor specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by the City Representative. Contractor may only terminate this Agreement for cause.
b. Termination for Cause. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement or any Work Order (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement or any Work Order), an event of default (hereinafter, "Event of Default") shall occur.
For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth under subsection 19(b)(2) below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default D-14
shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) Contractor's failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) Contractor's and/or its employees' disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to Contractor, whether voluntary of involuntary; (iv) Contractor's refusal orfailure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY's discovery that a statement representation or warranty by Contractor relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.
1. Contractor shall cure the following Events of Defaults within the following time periods:
Within three (3) business days of City's issuance of a Default Notice for any failure of Contractor to timely provide City or City's employees or agents with any information and/or written reports, documentation or work product which Contractor is obligated to provide to City or City's employees or agents under this Agreement. Prior to the expiration of the 3 -day cure period, Contractor may submit a written request for additional time to cure the Event of Default upon a showing that Contractor has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3 -day cure period. The foregoing notwithstanding, City shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3 -day cure period; or ii. Within thirty (30) calendar days of City's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30 -day cure period, Contractor may submit a written request for additional time to cure the Event of Default upon a showing that Contractor has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, City shall be under no obligation to grant additional time for the cure of an Event of D-15
Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30 -day cure period.
If an Event of Default relates to a material falsehood or misrepresentation that is not susceptible to a cure, City in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by City.
2. Except as otherwise specified in this Agreement, City shall cure any Event of Default asserted by Contractor within thirty (30) calendar days of Contractor's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30 -day cure period.
Prior to the expiration of the 30 -day cure period, City may submit a written request for additional time to cure the Event of Default upon a showing that City has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, an Event of Default dealing with City's failure to timely pay any undisputed sums to Contractor shall be cured by City within. five (5) calendar days from the date of Contractor's Default Notice to City.
3. City, in its sole and absolute discretion, may also immediately suspend Contractor's performance under this Agreement or any individual Work Order (or the performance of any specific task or function performed by Contractor under this Agreement or any individual Work Order) pending Contractor's cure of any Event of Default by giving Contractor written notice of City's intent to suspend Contractor's performance (hereinafter, a "Suspension Notice"). City may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, Contractor shall be compensated only for those services and tasks which have been rendered by Contractor to the reasonable satisfaction of City up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of City shall operate to prohibit or otherwise restrict City's ability to suspend this Agreement as provided herein. 4, No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
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5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to City at law or under this Agreement in the event of any breach of this Agreement, City, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to Contractor, the City may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to Contractor, the City may extend the time of performance;
iii. The City may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for Contractor's breach of the Agreement or to terminate the Agreement; or iv. The City may exercise any other available and lawful right or remedy.
Contractor shall be liable for all legal fees plus other costs and expenses that City incurs upon a breach of this Agreement or in the City's exercise of its remedies under this Agreement.
6. In the event City is in breach of this Agreement, Contractor's sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to Contractor under this Agreement for completed services and tasks. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the services required by this Agreement.
7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
Section 19. Force Majeure. The Completion Date shall be extended in the event of any delays due to unforeseeable causes beyond the control of Contractor and without the fault or negligence of Contractor, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine D-17
restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this Section.
Section 20. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or ovemight courier service during Contractor's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.
If to City: If to Contractor:
City of Bell Gardens
Department of Public Works
7100 Garfield Avenue
Bell Gardens, CA 92688
Phone: (562)806-7700
Attn: Public Works Director
With a courtesy copy to:
Rick Olivarez, City Attorney
Olivarez Madruga Lemieux
O'Neill, LLP
500 S. Grand Ave. Floor 12
Los Angeles, CA.90071
Telephone: (213)744-0099
Facsimile: (213)744-0093
Section 21. Prohibition. Contractor shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City's prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than D-18
Contractor.
Section 22. Attorneys' Fees. In the event that City or Contractor commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to recover its costs of suit, including reasonable attorneys' fees.
Section 23. Entire Agreement. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between City and Contractor with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by City and Contractor.
Section 24. Governing Law; Jurisdiction. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.
Section 25. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.
Section 26. Captions. The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.
Section 27. Execution. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. (SIGNATURES ON NEXT PAGE)
D-19
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.
"City"
CITY OF BELL GARDENS:
By: _ ...._
Michael B. O'Kelly, City
Manager
Date:
"Contractor"
By:
Date:
D-20
ATTACHMENT "A"
SCOPE OF SERVICES FOR ROUTINE MAINTE - NCE
AND ` ORDIN ° - Y SERVICES
ATTACHMENT "A"
SCOPE OF SERVICES FOR ROUTINE MAINTENANCE
AND T - ORDINARY SERVICES
All equipment, materials, and components for traffic signal and saf lighting systems and the installation, modification or repair thereof, shall conform to the Special Provisions for Traffic Signal Maintenance Work, Attachment "D".
I. ROUTINE MONTHLY MAINTENANCE
GENE L:
It is the intent of the City of Bell Gardens that the City's 38 traffic signals and flashing beacon are maintained so as to provide the motoring public with a minimum of inconvenience caused by the failure of any signal components, and to present a well - kept signal installation.
All traffic signal work shall be performed in accordance with the current Standard Plans and Section 86. "Signals, Lighting, and Electrical Systems" of the Standard Specifications for the State of California, Department of Transportation and the current City Standard Traffic Details.
This maintenance shall be extended to include future signal and flashing beacon installations at the proposed unit prices.
The following is a list of tasks to be completed for each intersection on a monthly basis.
CONTROLLER CABINET:
BATTERY BACKUP SYSTEM
Check to ensure that the batteries are fully charged.
CONTROLLER CABINET MOUNTING:
Check the snugness of the nuts on the cabinet anchor bolts, tighten, if necessary, being sure not to distort the cabinet door opening by overtightening.
CONTROLLER CABINET FOUNDATION S ._;° L:
If standing water or evidence of water is present inside the bottom of the cabinet, check the seal between the bottom of the cabinet and the foundation for deterioration, report the need for a reseal, as necessary.
DOOR GASKETS:
Check all door gaskets on the controller cabinet, service cabinet and any other enclosures for evidence of moisture or deterioration. Report the need to completely replace any gaskets showing signs of leaking or deterioration.
CABINET VENTS:
Check the vents in both the cabinet door and above the door, or at the top of the cabinet to ensure that they are free of any foreign material.
AIR FILTER:
Vacuum or knock the dust out of filters. Filters shall be changed each 6 months unless damaged. For any permanent filters, vacuum, wash or knock the dust out of the filter. Permanent filters require no replacing unless damaged.
CABINET FAN:
Verify that the cabinet fan operates properly with a minimum of noise.
THERMOSTAT:
Verify that the cabinet fan thermostat is set at 100 degrees.
INTERIOR LIGHT:
Verify the proper operation of the cabinet's interior light. If a manual light is installed, check for proper operation.
DOOR PANEL HARNESSES:
Check the hamesses leading from the main panel to the police and auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door. Adjust, if necessary.
HINGES AND LOCKS:
Check for free movement of all doors, latching assemblies and locks on the controller cabinet, service cabinet and any other enclosures. Use a minimum of oil or spray lubricant and remove any excess. City will specfy the oil for this purpose which does not attract dirt or leave residue.
VACUUM CABINET:
Blow or brush off shelves, terminal blocks and components and thoroughly vacuum the interior of the cabinet, including the police panel.
INSECT INFESTATION:
Check for any signs of ants, wasps or other insects within the cabinet and report any positive findings for the City to take the necessary steps for extermination and prevention.
CABINET GROUNDING:
Using appropriate equipment, check during the 1st month of the contract and then annually the resistance between AC and Ground.
SERVICE CONNECTIONS:
Verify that the neutral, ground and power connections are secure in the controller and service cabinets.
PLUG-IN COMPONENTS:
Check that each plug-in component (rack mount detectors, relays, load switches, etc.) fits tightly and securely.
TERMINAL CONNECTIONS:
Test during the 1s* month of this contract and then semi-annually or following any wiring repair, each terminal screw by backing off slightly then retightening to confirm that it is secure.
GROUND FAULT RECEPTACLE:
Verify the proper operation of "Test" and "Reset" buttons on GFI type outlets.
INTERSECTION RECORDS:
Ensure that all inte - ion cabinet wiring diagrams are present. Notify City representative if updates are required. Note all work, routine and extraordinary, in the log in the cabinet as to the reason for the call/work and results or work accomplished by date and time.
CONTROLLER OPE ` TION:
Manually place vehicle and pedestrian calls on each phase through the cabinet test switches or the controller key pad, to verify controller servicing of each active phase.
Check controller logs for any faults that may have occu - c and take notes for the file.
CONFLICT MONITO - ALFUNCTION MANAGEMENT UNIT:
Verify time and dates are correct in any CMU/MMU with an internal clock and for proper operation of the unit.
DETECTOR OPE ° TION:
Verify the detection zones for each detector by observing the tum-on of the appropriate detector indicator as a vehicle passes over the detector loop(s) or detection zone. Check also that a call is placed on the correct controller phase.
Verify detection zone vertically above loops whenever a problem has occu EQUIPMENT DISPLAYS AND INDICATORS:
Verify that all video, LED and LCD displays and indications on all cabinet equipment are working properly.
SYSTEM TELEMETRY:
Check operation of telemetry on controller display and phone modem, if equipped, located in the cabinet. Report any malfunction immediately.
INTERSECTION WALK- OUND:
GENE - L:
Remove any easily removed,- unauthorized signs and posters and report all graffiti existing on signal poles or equipment.
SIGNAL HEADS:
Verify that all vehicle and pedestrian signal heads properly display all indications and the signals are not damaged. Verify .the alignment of all heads to the intended direction. Also verify that all backplates, visors and doors are visibly secure.
PEDEST - N EQUIPMENT:
Check all pedestrian push b • ns and signals by hand to ensure that they are securely mounted and operating properly. Contractor will maintain a supply of ADA push buttons, as these are to be repaired immediately on discovery and reported to City staff.
MISCEL EOUS:
Ch - «: operation of safety lighting using the manual test switch located in the service cabinet.
Visibly check all signal -mounted signs and advance waming signs/beacons for deterioration, proper mounting, alignment and operation; Verify that all pullbox covers, hand hole covers, etc. are secured and not damaged or missing.
Check all detector loops for Iant deterioration, e • •sed wire, etc.
Record any problems or i
for contractor provided services.
Visibly check pullboxes for evidence of ants and gophers. Report any positive findings.
LAMPS AND LIGHTING:
ularities and take corrective action as soon as possible, When a vehicle or pedestrian indication is found to be out and the lamp and module is damaged, defective or past its useful life, the lamps/module shall be replaced without charge for labor or equipment using GE Lumination RX11 series vehicle lamps and GT1 LED countdown pedestrian signals.
Routine maintenance for safety lights shall include at least one night-time ins.: vi on each month with replacement lamps as required. Contractor shall replace intemally illuminated -et name sign lamps as they become dim or inoperative. ISNS lamps shall be F72T2 Cool White Fluorescent lamps meeting the requirements of ANSI STD. C78, or Light Emitting Diodes (LED).
The Contractor shall during the 1st of this month contract and annually thereafter, clean and polish all lenses and reflectors including illuminated street name signs and safety lights. The contractor shall replace burned out lamps and safety lighting as they occur under extra work charges.
ANNUAL CONFLICT MONITOR TESTING:
Replace conflict monitor's (CMU's, MMU`s) with a spare unit and submit the monitors for testing and certification. It is suggested that ten (10) monitors be replaced and the originals be submitted for testing and certification on a rotating basis over 11 months.
Printed certification is to be provided for each conflict monitor/maffunction management unit. The contractor will have available 6 spare MMU's and 4 spare CMU's for rotation use in testing. Testing of conflict monitors shall be included in price proposal for routine maintenance.
PAINTING:
Contractor shall repaint all metal standards, signal heads, back plates, visors, pedestrian heads, and controller housing (if already painted) on an annual basis, unless directed otherwise by the City. Repainting shall be completed in March each year and shall be conducted by spray painting methods. Colors as specified by the City. For those controller cabinets that have metal finishes, the Contractor shall wipe dean controller with the detergent and shall apply clear protective coating. Detergent and coating per manufacturer's requirements.
ROUTINE EMERGENCY SERVICES:
The Contractor shall maintain a twenty-four (24) hour per day emergency service phone number for the replacement of burned -out signal and safety lamps, adjustment of turned heads, repair of controller malfunctions or any damage creating a public hazard. The Contractor shall repair parts, replace parts and lamps, and otherwise keep the traffic signals in good working condition. This telephone number is to be made available to all persons designated by the City.
The Contractor shall make immediate service calls on an emergency basis, responding within two (2) hours in the event of malfunctions of the controller or signal system or turned head. The replacement of burned -out signal lamps, internally illuminated street name sign lamps, or safety lights need not be on an emergency basis provided that there are at least two (2) indications still operative for each direction of travel. Such replacements shall be handled as soon as possible but in no case more than 48 hours.
All labor, materials, equipment, travel, and parts for routine emergency service shall be included in the routine maintenance proposal price per signalized intersection per month, and no additional compensation will be allowed.
II. EXT ORDINARY MAINTENANCE
Definitions: aordinary maintenance shall consist of but not be limited to the following:
Repair or replacement of failed or malfunctioning parts of the signal system if caused by vehicle collision, vandalism, civil disorder, windstorm, natural disasters, street construction, or excavation.
Minor upgrading or installations as directed by the City.
Replacement of detector loops including saw cut lead-ins as required.
Replacement of pedestrian indications.
Identification of underground signal equipment as the Underground Service Alert (USA) representative for the city.
Installation of completely new pedestrian heads.
Installation or replacement of pedestrian push buttons.
Installation of new traffic signal heads.
Installation of new City -furnished Light Emitting Diodes for Safety Lights, as directed by the City representative on new installations. Replacement of existing LED Safety Lights shall be as specified under LAMPS AND LIGHTING of Routine Monthly Maintenance.
Notification: The Contractor shall contact the Public Works Director or their representative regarding any extraordinary maintenance work except emergency repairs and seek their prior approval in writing before the work is scheduled. The Contractor shall notify the City representative by telephone at least two (2) hours in advance before any work is commenced, except in emergencies where injury or property damage may result without prompt response.
Emergencies: The contractor shall respond immediately to emergency calls such as a total blackout, when directed by the City, and dispatch the qualified personnel and equipment to reach the site within two (2) hours under normal circumstances.
For the emergency repair of a signal, which is totally blacked out, the following procedure of traffic control shall apply:
The Contractor shall dispatch qualified personnel and equipment to reach the site within two (2) hours under normal conditions. The Contractor's vehicles shall carry traffic cones, flashing arrow boards, traffic warning signs, etc., which shall
be used when directing traffic during an emergency and/or when deemed necessary by the signal technician, the City Engineer or his representative.
If no police officer is present and temporary stop signs have been set up when the contractor arrives at the site, the Contractor shall set up more traffic waming and control devices, if deemed necessary, and proceed to repair the signal. After the signal is back in operation, the Contractor shall remove all of the temporary traffic control devices & return those devices owned by the City to the City Yard.
If a police officer is still at the site when the Contractor arrives, the Contractor shall quickly examine the signal, evaluate the situation and discuss it with the police officer. If the repair will take only a few minutes, the police officer may stay to continue to direct traffic while the contractor repairs the signal. If the repair will take longer than the officer can wait, the Contractor shall immediately set up necessary traffic control devices and other necessary warning devices and relieve the police officer.
Method or Payment: Upon receipt of an itemized invoice within thirty (30) days of completion of the work, City shall compensate Contractor for such repairs required beyond the scope of routine maintenance as follows:
Materials: The city shall pay the Contractor for materials used in extraordinary maintenance at the Contractor's cost from the supplier plus the percentage markup specified in this agreement NOT TO EXCEED 20%. All materials and parts shall be new or have the approval of the City Engineer, if otherwise. The City has the right to inspect the Contractor's records to verify any material costs used in extraordinary maintenance.
Direct Labor: The Contractor shall present with their monthly invoice a record of hours spent in extraordinary maintenance of traffic signals and appurtenances per intersection. City shall pay the Contractor for such hours of extraordinary maintenance at the rates specified in this agreement. Said hourly rates shall be the total cost to City. Rates shall include all compensation for wages, profit, overhead, any fringe benefits such as employer payments to, or on behalf of workmen for health and welfare., insurance worker's compensation, pension, vacation, sick leave or any local, State, Federal or union tax or assessment.
Equipment: The City shall pay Contractor for equipment used in extraordinary maintenance on a per trip basis as specified in this agreement. The listing of per trip equipment rates shall constitute total rates to be paid by City when specified equipment is used. No additional payments of any kind shall be paid for equipment except as specified in this agreement of per trip rates as stated. No additional compensation shall be paid for transporting the equipment to or from the job site.
New Signal Construction: The Contractor shall inspect the construction of new traffic signals as directed by the City. The findings are to be presented to the
representative designated by the City Engineer for their evaluation.
III. GENE ' L MISCELLANEOUS
RECORDS:
The contractor shall maintain a record of all service calls and work performed upon the signal equipment, listing dates, hour of day and description of service work performed. A copy of such record shall be maintained at all times within the controller cabinet at each signal location.
A log sheet giving a brief description of all routine and extraordinary maintenance activities shalt be attached to each monthly invoice. A monthly report of activities for each intersection's events, sorted by time, is to be included in the reports requested by the City. This is to be accompanied by a report of all activities sorted by time as well.
NOTIFICATION:
The Contractor shall notify by telephone, the Public Works Director or their authorized representative, within 24 hours of the alteration of the operation of any signal or the installation or removal of any substitute controller or component.
SHUTDOWNS:
The Contractor shall notify the Bell Gardens Police Department and the Public Works Director or their authorized representative of any signal turn-offs or tum- ons necessitated by operations and shall not make said tum-offs or turn-ons until a police officer is present or unless given permission to proceed without police control by the City Engineer or their authorized representative.
COMPENSATION FOR ROUTINE MAINTENANCE:
The City will compensate Contractor at the agreed price per signalized intersection or per flashing beacon per month. Said compensation shall include all services rendered, labor, materials, equipment, overhead and profit. The Contractor shall perform said Monthly Maintenance during the first 7 -working days of each month. Delays due to Contractor are subject to liquidated damages as specified in the specifications.
ADDITIONS TO SYSTEM:
The Contractor shall maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed, or become a part of the maintenance requirements of the City. In the event that notification is made of a new installation at the together than the beginning of a monthly period, the unit cost of routine maintenance will be prorated from the day the Contractor is notified.
TYPES OF SIGNALS:
The agreed upon prices for both routine and extraordinary maintenance shall apply to all types of signal controllers, accessories and systems as may exist in
the City now or that may be installed during the life of the contract.
ATTACHMENT "B"
SCOPE OF SERVICES
FOR T FFIC SIGNAL REPAIR AND RECORDKEEPING
ATTACHMENT "B"
SCOPE OF SERVICES FORT FFIC SIGNAL REPAIR AND
RECORDKEEPING
T - . FFIC SIGNAL REPAIR AND RECORDKEEPING:
The firm must have the resources and abilities to install various signal poles and controller cabinets. The firm shall be well versed with the services required at all levels of signal repair. The scope of services may include but is not limited to the following:
A. Provide Econolite TS1 and TS2, Type 1, certified equipment for temporary, on call use. This equipment may include but not be limited to the following:
Signal Cabinet/Controller, 24V DC Power Supply, MMU's/CMU's, Flash Transfer Relays, Load Switches, Detectors, BIU's, etc.
B. Perform knockdown installations of replacement signal equipment including signal poles ranging from type 1A to type 29A and be able to install controller cabinets and Edison services.
C. Provide support for underground maintenance including conduit repair or replacement, wire inspection and installation, interconnect installation and marking of wire and conduit.
E. Perform maintenance and repairs for traffic signal loops, including the replacement of loops, to City specifications.
F. Coordinate with the City representative on the technical issues requiring immediate attention, e.g. pedestrian buttons, LED indications or other critical items.
G. Prepare and keep records and necessary maintenance documentation derived from routine maintenance inspection and testing.
H. Maintain accurate and up-to-date documentation in the form of daily reports and/or pictures.
I. Prepare punch list items and follow through with City staff to ensure successful completion of all projects and tasks.
ATTACHMENT "C"
TECHNICAL REQUIREMENTS FOR CONT a CTOR PERSONNEL CARRYING
OUT ROUTINE MAINTEN CE
ATTACHMENT "C"
TECHNICAL REQUIREMENTS FOR CONT-. CTOR MAINTENANCE
PERSONNEL
To further meet City standards for optimal signal operations, the City requires the contractor to provide a skilled technician to complete a checklist of tasks at each intersection on a monthly rotating schedule. The technician should meet or exceed the following qualifications:
A. Level II I M SA certification.
B. Certified by Econolite on TS1 and TS2 Type 1 & 2 cabinets.
C. Ability to interpret blueprints and wiring schematics as an aid in cabinet fault diagnostics.
D. Familiar with new and existing TS2 standards.
E. Proficient in the programming and operations of the Econolite ASC/2, ASC/2S and ASC/3 controllers, Cobalt controllers, and related equipment.
F. Proficient in the programming of conflict monitors (CMU) and malfunction management units (MMU).
G. Familiar with hardwire and wireless communications technology including troubleshooting, installation and adjustment of external and intemal communications systems.
H. Familiar with operation and diagnostics of 3M/GTT Opticom emergency vehicle preemption detection system
I. Ability to perform cabinet and field modifications and upgrades, when necessary.
J. Familiarity with new ITS Standards and the new Automatic Signal Controller and Communications protocols for ITS.
K. Familiar and/or certified with the operation and diagnostics of the Iteris and Autoscope video detection systems.
ATTACHMENT "D"
SPECIAL PROVISIONS FOR T FIC SIGNAL MAINTENANCE WORK
ATTACHMENT "D"
SPECIAL PROVISIONS FOR T -_ ;FFIC SIGNAL MAINTENANCE WORK IN THE
CITY OF BELL GARDENS, CALIFORNIA
All equipment, materials and components for traffic signal and safety lighting systems and the installation, modification or repair thereof, shall conform to the Caltrans Standard Plans and Standard Specifications, Section 86, "SIGNALS, LIGHTING AND ELECTRICAL SYSTEMS," dated May 2006, except as noted.
These plans and specifications are hereinafter referred to as State Standard Plans and State Standard Specifications. Copies of these documents are available from Caltrans at 1900 Royal Oaks Drive, Sacramento, CA 95819, (916) 445-3520.
The following Special Provisions are supplementary and additive to the provisions of the State Standard Specifications and are only called out if elaborations, amendments, specifying of options or additions are required. 86-1 GENERAL
86-1.04 EQUIPMENT LIST AND DRAWINGS.
The following paragraphs shall be added at the end of the second paragraph:
When a new controller assembly is provided, the required intersection and phasing plan shall be combined into one drawing so that, when standing in front of the cabinet with the drawing, the drawing is oriented with the intersection.
The intersection and phasing plan shall be reproduced on matte finish, clear Mylar or other suitable plastic material such that it is minimum 8-1/2" x 11" and can be written on in pencil. The drawing shall be securely placed on the cabinet door in the upper left hand corner and oriented with the intersection as viewed from that location. North arrow, phase diagram, street names and the detection areas or loop locations shall be shown as well as the loop designations used on the project drawings, poles, vehicle and pedestrian indications, preemption symbols and special head mounting designations, all with phase call outs.
When controller assemblies are modified, five sets of the revised controller cabinet schematic wiring diagrams shall be furnished to the Engineer at the time of the modification.
86-1.05 WARRANTIES, GUARANTEES AND INSTRUCTION SHEETS
The following paragraph shall be added at the end of the subsection:
The standard manufacturer's warranty for all new materials and equipment shall be guaranteed in writing to the Engineer.
86-1.06 MAINTAINING EXISTING AND TEMPORARY. ELECTRICAL
SYSTEMS. The last sentence of the twelfth paragraph shall be amended to read:
Minimum size of "STOP" signs shall be 36 inches.
86-2.03 FOUNDATIONS.
The fourth paragraph is amended to read:
After each post, standard, and pedestal is in proper position, mortar shall be placed under the base plate as shown on the Standard Plans. Exposed portions shall be formed to present a neat appearance. Mortar shall be cured by keeping it damp for three days.
86-2.04 STANDARDS, STEEL PEDESTALS AND POSTS. The following paragraphs shall be added before paragraph one of this section:
Unless otherwise required by.fleld conditions, where the Standard Plans refer to the side tenon detail at the end of the signal mast arm, a tip tenon shall not be substituted.
Type 1 standards shall be assembled and set with the handhole on the downstream side of the pole in relation to traffic.
86-2.05 CONDUIT
86-2.05A Material. New conduit shall be Type 1 with metallic fittings and insulated bonded bushings.
Conduit for fiber optic runs shall be 2 -inch Schedule 40 PVC for trench -in - pavement applications, and Type 1 conduit for bridge crossings or other exposed areas, unless otherwise approved by the Engineer.
Bends for conduit shall conform to the requirements of the following tests for bum resistance and friction:
Bum resistance: Perform the bum resistance test on a 90°, 2 -foot radius conduit bend wrapped around and secured to a rigid form. Thread an appropriate length of 0.25" diameter braided polyethylene rope through the conduit and sew the ends together to create a continuous loop. The loop of rope shall be wrapped around a powered capstan and drawn away from the conduit at a rate of 100 feet per minute. The sample shall not bum through within 90 minutes.
Friction: Conduit shall have a coefficient of friction of 0.09 or less when tested in accordance with Bellcore GR-356.
86-2.05C Installation. Conduit shall also be installed per details and notes on the Standard Plans unless otherwise noted here -in.
The minimum bend or sweep radius for conduits shall be 48" for 4" conduit, 36" for 3" conduit and 24" for 2" conduit. The sum of the angles for all conduit bends between two consecutive pull boxes or vaults along the trunk line shall not exceed 270 degrees.
When obstructions are encountered during installation and conduit cannot be economically located elsewhere, the obstruction shall be bypassed by deflecting the conduit at a rate of at Least 10:1. Maximum 45° bends may be used to avoid obstructions at locations where a 10:1 deflection is not possible provided the least degree bend needed to clear the obstruction is used. Flexible bends may
be utilized when needed to facilitate proper location of the conduit only at locations approved by the Engineer.
After fiber optic cables have been installed, the ends of conduits remaining in pull boxes, vaults and controller cabinets shall be sealed with removable sealing caps or plugs.
Detectable MULETAPE® or equal shall be installed in all empty conduit or non- metallic conduits occupied by only fiber optic cables. The MULETAPE® shall be securely attached to the conduit plugs or caps that seal the ends.
A green insulated #10 AWG stranded copper trace wire shall be installed in fiber optic conduit runs. Conduit shall enter vaults through sidewall knockouts.
If delay to any vehicle will not exceed 5 minutes, conduit may be installed by the 'Trenching in Pavement Method"; however, the conduit shall be as specified above. The resulting trench shall be backfilled with 200-E-200 concrete per the Greenbook to 1 -inch Tower than the bottom of the existing AC pavement. AC pavement shall be replaced per City Standards.
For non -fiber optic conduit runs, after conductors have been installed, the end of conduits terminating in pull boxes and cabinets shall be sealed with an approved type of sealing compound.
86-2.06 PULL BOXES.
86-2.06B Cover Marking. Covers shall only read 'TRAFFIC SIGNALS" or as directed by the Engineer. Pull box covers for exclusive fiber optic cable runs shall read "CITY FIBER".
86-2.06C Installation and Use. Pull boxes shall be installed in PCC sidewalk adjacent to the pole, cabinet, enclosure or equipment they serve or inside a 6 - inch wide by 12 -inch thick concrete ribbon at 1 -inch above the surrounding surface and sloped to the surface.
The minimum size of pull boxes with four or more entering conduits shall be No.
6. Pull boxes at controller assemblies shall be No. 6E. All other pull boxes shall be minimum No. 5.
86-2.08 CONDUCTORS.
86-2.08D Signal Cable. Unless otherwise agreed, the Contractor shall install signal cable conforming to this subsection in lieu of individual conductors. Most situations will require a 12CSC and 3CSC cable to each signal pole. Delete the 3CSC cable to poles without pedestrian push buttons.
86-2.09 WIRING.
86-2.09A Circuitry. Existing conductors, not to be reused, shall be removed and disposed of by the Contractor.
86-2.09D Splicing. Except under emergency conditions with the acceptance of the Engineer, delete locations B, D and. E.
86-2.09E Splice Installation. Splices shall be Type C insulated by Method B as shown on Standard Plan ES -13A. At the Contractor's option, splices may be insulated with heat -shrink tubing of the appropriate size after thoroughly painting
the conductors with electrical insulating coating.
86-2.11 Service. Electrical service equipment installations, modifications and conduit run details shall be as specified by Southern California Edison Company (SCE). Written proof of SCE approval by the utility shall be submitted to the Engineer prior to installation. The Contractor shall be responsible for all service details, expenses and scheduling farin advance of need. 86-4 TRAFFIC SIGNAL FACES AND FITTINGS
86-4.01 VEHICLE SIGNAL FACES. If replacing an existing all or partial 8 -inch signal head or installing new, signal sections shall be all 12 -inch and metal with metal full circle visors and backplates.
86-4.01A Optical Units. GE Lumination and Dialight ITE compliant LED Signal Modules or an approved equal shall be used to illuminate all new optical units using LED traffic signal lamps.
When replaced, non -LED signal lamps shall be replaced with those conforming to this section.
86-4.04 BACKPLATES. New vehicular indications shall have metal backplates without louvers.
86-4.06 PEDESTRIAN SIGNAL FACES. Except as noted otherwise, new pedestrian signals shall be Type A housings with LED sections by GE Lumination Model GT1 or Dialight series 430 LED Countdown Pedestrian Signals.
When replaced, non -countdown type pedestrian signal faces or modules shall be replaced with those conforming to this section.
86-4.08 SIGNAL MOUNTING ASSEMBLIES. All new or replaced vertically oriented, i.e. stacked signal face mountings with five or more sections shall be bolted to the pole through the upper pipe fitting in a manner similar to terminal compartments. No strap or banding type fittings will be allowed. 86-5 DETECTORS
86-5.01 VEHICLE DETECTORS.
86-5.01A(4) Construction Materials. Loop detector lead-in cable shall be Type C.
Loop wire shall be Type 2.
86-5.01A(5) Installation Details. Existing Type A or Type B loops may be replaced with Type E loops. Sides of slots shall be vertical. The minimum size or diameter of the slot intersecting the circular part of the loop shall be 3 -inches.
The depth of loop sealant above the top of the uppermost loop wire in the sawed slots shall be 2 inches, minimum.
The second paragraph of this subsection shall be deleted and replaced with the following paragraph:
All round and 6' x 6' detector loops .shall have 4 turns of Type 2 loop wire. 6' x 10' or 12' loops shall have 3 turns of Type 2 loop wire.
The third sentence of the fourteenth paragraph of this subsection shall be revised
to read the following paragraph:
Loops shall be joined in the pull box and wound altemately in opposite rotation (i.e. CW, CCW, CW, CCW) and connected in series only. Only hot -melt rubberized asphalt or elastomeric sealants shall be used. If new loops are placed in the AC course beneath the surface course, sealant may be the asphalt emulsion type.
Cost per detector loop replacement/installation shall include the sawcut to the side of the roadway.
The following subsection shall be added to this section of these special Provisions:
86-5.01E Video Detection. Unless otherwise required to match existing equipment, video detection shall be the Vantage Edge®2 Video Traffic Detection System by Iteris, Inc.
Cameras shall be model RZ4C and shall include but not be limited to cables, mounting hardware, extension modules, Access Module and hardware.
Equipment shall include a trackball pointing device, interface cables and a Bosch 9 -inch black and white monitor Mode LTC 2009/90, Iteris 17" Rack Mount LCD Monitor Drawer with a Samsung 17" Diagonal Monitor or an approved equal.
Cameras shall be installed on the level portion of the luminaire mast arm of the pole controlling that direction of traffic except as approved by the Engineer. The required cables shall be routed through neoprene bushed holes in the luminaire mast arm. The cables shall be run without splices between each camera and the controller assembly through the luminaire mast arm, signal pole and normal traffic signal conduits, all per the manufacturer's directions.
With new or existing video detection, video detection areas shall be programmed by the Contractor or the manufacturer's representative. Existing cameras to be relocated shall be relocated as required herein using existing and/or new hardware as necessary for each such new location.
86-5.02 PEDESTRIAN PUSH BUTTON ASSEMBLIES. The second and third paragraphs of this subsection shall be deleted and replaced with the following:
New pedestrian push button assemblies shall be Polara Bulldog BDLM2-G or approved equal.
86-6 LIGHTING
86-6.01A High Pressure Sodium Lamp Ballasts. Ballasts shall be lag type and shall have a primary voltage requirement of 120 VAC.
86-6.065 INTERNALLY ILLUMINATED STREET NAME SIGNS. Signs shall be Type A.
Signs shall be hung to clear signal heads, signal mast arms or others items on the arms or poles by a minimum of 3 -inches.
Unless otherwise noted, sign legends shall be white on green. Minimum copy size for legends shall be Series C with Series D or E used when message length permits.
Details of color, style, borders and spacing shall conform to Caltrans Standards.
"Periods" shall not be used on abbreviations. Full-size layouts for each legend shall be submitted to the Engineer for approval prior to fabrication.
A %Z -inch close nipple and LB Condulet shall be installed at the coupling point in the mast am. The cable between the sign and Condulet shall be 3 -conductor AWG No. 16 Type SJO. The green conductor of the cable shall be used for grounding between the sign housing and Condulet. The cable shall enter the sign housing and Condulet through neoprene bushed CGB connectors. The cable shall be dressed in a neatly arced drip loop between the sign and Condulet with sufficient slack to facilitate sign swing.
ATTACHMENT "E"
FFIC SIGNALS AND OTHER SIGNAL EQUIPMENT OWNED AND
OPE TED BY CITY OF BELL GARDENS
ATTACHMENT "E"
T FFIC SIGNALS AND OTHER SIGNAL EQUIPMENT OWNED AND
OPE - ,TED BY CITY OF BELL GARDENS
T FFIC SIGNAL LOCATIONS
1. EASTERN & CLARA (1)
2. EASTERN & FLORENCE (3)
3. EASTERN & FRY (1)
4. EASTERN & GAGE (1)
5. EASTERN & JABONERIA (1)
6. EASTERN & LIVE OAK (2)
Series 318
7. EASTERN & LUBEC (1)
8. EASTERN & MARKET PLACE (4)
9. EASTERN & LOVELAND (3)
10. EASTERN & MULLER (3)
11. EASTERN & WATCHER (1)
12. FLORENCE & EL SELINDA (4)
13. FLORENCE & EMIL (4)
14. FLORENCE & GARFIELD (4)
15. FLORENCE & IRA (4)
16. FLORENCE & JABONERIA (3)
17. FLORENCE & SCOUT (4)
18. FLORENCE & PERRY (4)
19. FLORENCE & AJAX (4)
20. GAGE & CHALET (5)
21. GAG E & & COLMAR (6)
22. GAGE & DARWELL (1)
23.GAGE & EMIL (5)
24. GAGE & GREENWOOD (1)
25.GAGE & JABONERIA (5)
26.GARFIELD & CECELIA (5)
27. GARFIELD & CLARA (5)
28. GARFIELD & EASTERN (3)
29. GARFIELD & FLORENCE PLACE (5)
30.GARFIELD & GAGE (5)
31.GARFIELD & IRA (5) (aka Garfield & Park Lane)
32.GARFIELD & FIRE STATION #39 (3)
33.GARFIELD & LOVELAND (5)
34. GARFIELD & MULLER (1)
35.JABONERIA & CLARA (3)
36. GAGE & EL SELINDA (3)
37.LOVELAND & JABONERIA (3)
38.CLARA & EMIL (3)
Controller Tvoes
(1)
(2)
(3)
(4)
(6) Multisonics 820A
Econolite KMC-8000
Econolite KMC-2000
Econolite ASC/2-2100
Econolite ASC-8000
(5) Automatic Signal
FLASHING BEACON ; MAST ARM MOUNTED LOCATIONS
1. GARFIELD SOUTHBOUND, SOUTH OF FLORENCE
PEDESTRIAN CROSSWALK SIGNALS, IN -PAVEMENT LIGHTS AND SIGNS
1. Gage Eastbound at Ajax (4 Flashing Beacons & 2 Signs)
2. Gage Westbound at Specht (4 Flashing Beacons & 2 Signs)
3. Garfield at Quinn (4 Flashing Beacons & 2 Signs)
4. 5620 Quinn (Crosswalk in -pavement lights, 2 solar lights and 2 signs)
5. Jaboneria at Quinn (Crosswalk in -pavement lights, 2 solar lights and 2 signs)
6. Jaboneria Southbound at Cecilia (Crosswalk in -pavement lights & 2 signs)
7. 5836 Live Oak Eastbound (2 Flashing Beacons & Signs)
8. Loveland at Alvina (Crosswalk in -pavement lights, 2 solar lights and 2 signs)
DAR SPEED DISPLAY SIGNS
1. Loveland Eastbound at Alvina
2. Loveland Westbound at Alvina
3. 5540 Gage Eastbound
4. Gage Westbound, east of Jaboneria
5. Gage Eastbound, west of Jaboneria
6. Gage Westbound, east of Colmar
7. Gage Eastbound, west of Colmar
8. Jaboneria Southbound at Quinn
9. Jaboneria Northbound at Muller
10. 7319 Jaboneria Southbound
11. 7537 Jaboneria Southbound
12. 8048 Jaboneria Southbound
13. 8214 Jaboneria Northbound
14. Jaboneria Northbound at Clara
15. Quinn Westbound at 5625 Quinn
16. Quinn Eastbound at 5620 Quinn
17. Chalet Street
18. Chalet Street
19. Clara Westbound, east of Garfield
20. Clara Eastbound, west of Garfield
21. Suva Eastbound at Loveland
22. Suva Westbound at Loveland
23. Florence Place Eastbound at Emil
24. Florence Place Westbound at Emil
25. Florence Place Eastbound at Sudan
26. Florence Place Westbound at Sudan
27. 7732 Garfield Northbound
28. 7330 Garfield Northbound
29. 7533 Garfield Southbound
30. Loveland Eastbound at Cesar Chavez Elementary School
31. Loveland Westbound at Cesar Chavez Elementary School
EXHIBIT "B"
CONT CTOR PROPOSAL
TABLE OF CONTENTS
A. Introduction 3
B. Qualifications 4
Firm History 4
Office Locations and Capabilities 5
Overall Capabilities 5
Licenses and Certifications.................................................................................. 11 Contractor information 11
Equipment and Facilities 12
C. Personnel 15
Project Organization 15
Key Personnel 16
Field 7-oohs/Electricians 17
D. Schedule 26
E. Reference 27
F. Authorization 30
G. Insurance 30
H. Estimated Costs 31
J. Invoicing 34
Appendix. Forms 35
City of BeII Gardens
Traffic Signal Maintenance &• Repair Services
2 Fes: ECONQLITE
March 4, 2021
Ms. Chau Vu
Public Works Director
City of BeII Gardens
City Clerk's Office
7100 Garfield Avenue
Bell Gardens, CA 90201
Subject: Response to Request for Proposal (RFP) for City of Bell Gardens Traffic Signal Maintenance & Repair Services Dear Ms. Vu:
As the current contractor providing the City of BeII Gardens (City) on its traffic signal maintenance and repairs services need for the last 19 years, Econolite Systems, Inc. (ESI) would like opportunity to continue to provide the City with ongoing maintenance and repair services.
Econolite is an innovative, One•Stop•Shop, for Intelligent Transportation System (ITS) solutions, products, and services. We are committed to employing advanced technologies that reduce travel time, ease congestion, enhance transit operations, provide safer mobility, and improve quality of life. With an unwavering commitment to providing transportation agencies with solutions that increase roadway efficiencies, Econolite is Saving Lives Through improved Mobility. Through Econolite's decades of experience providing industry -leading products and technologies, was the evolution of ESI.
ESI focuses on delivery of industry -leading services across the ITS project life cycle — from design through maintenance and operations, including signal system deployments, citywide networks for ITS using fiber and wireless technologies, and delivery of maintenance services for major transportation authorities. Focusing on infrastructure -based ITS solutions, our capabilities extend to freeway and arterial applications. Our comprehensive, turn -key solutions provide clients with integrated services throughout the ITS project life cycle, and provide a single point of responsibility for all ITS needs. ESI offers the full breadth of skills and capabilities required to deliver outstanding results, saving customers time, money, and risk.
As Project Manager (PM) for this project, serving as primary contact with City, I will provide project oversight from the start of the project through to successful completion, while coordinating all staff activities and meetings. ESI will surpass the City's expectations by delivering on the following key advantages:
• ESI has a class C-10 as well as C-7 contractor's license issued by the California State Contractor License Board (CSLB). We have consistently held a valid C-10 contractors license in good standing for over 19 years.
The highest caliber technicians capable of performing their duties under the most exacting of circumstances. All of our technicians are National Electrical Code (NEC) licensed Electricians and International Municipal Signal Association (IMSA) certified IMSA Traffic Signal Senior Field Tecnicians (Level II i III). • ESI exudes professionalism, quality, and reliability — critical elements to successful projects. ESI has never failed to successfully complete a contract in our 20 -year history.
As an official authorized to bind the firm, I affirm this proposal is valid for a period of no less than ninety (90) days. ESI acknoweldges receipt of all addenda issued for this RFP. We Zook forward to your favorable consideration and the opportunity to provide traffic signal and maintenance services to the City. Please feel free to contact me with any questions.
Sincerely,
Econolite Systems, Inc.
Christopher J. Hanson
Operations Manager
Proposal
Contact
Christopher J. Hanson
Operations Manager
(714) 575-5639 (direct)
(714) 769-4278 (motile)
[email protected]
1250 N. Tustin Avenue
Anaheim, CA 92807
DIR # 1000052909
UlALIFI'CA TIOfUS
Firm History
ti# ECCM04MS
Econolite began in 1933, with a single unique
product innovation, a stop sign with a flashing
beacon that turned off during the daytime, extending
bulb life and reducing power consumption. That
product shared its name with the company,
°ECONOLITE.° Since then, Econolite has never
stopped innovating and is one of the largest, most
established providers of traffic control products and
technology in the industry.
Today, the Econolite family includes our services
group, Econolite System, Inc. (ES1), our product
groups, Econollte Control Products, Inc. (ECPI),
Econolite Canada, and CAVIta, which offers world -
class expertise in Connected and Automated
Vehicles (CAV). Together, the Econolite family
employs over 800 people throughout North America.
Econolite is headquartered in Anaheim, California,
with eleven additional offices throughout the United
States. ESI was launched to offer professional
services in the same tradition of quality and
customer support that Econolite brings to its
products. ESI's processional engineering and
technical services are tailored to customer's needs.
CAV
ESI has been providing Traffic Signal Maintenance (TSM) and repair services since 2002 and know the ins and outs of TSM better than any other contractor. It's what we do, We take pride In our work, do what we say we are going to do, and provide the most qualified technical staff and service in the industry, • ESI staff are the most experienced available. Our proposed technicians are dedicated for the duration of this contract. • Our organizational structure ensures continuous, 24/7, communication and response to solve your needs, from our dispatch center to our field staff, including management. • Our Anaheim office has a fully stocked warehouse and fleet of operational maintenance vehicles for any traffic signal, ITS, or communication need.
• Our training includes continual hands-on training with 2070 controllers and 333 cabinets, as well as similar ITS devices from various manufacturers.
• Our on -staff NEC -certified Electricians, IMSA Level III's and certified fiber optic technicians use in-house fusion splicers, OTDRs, and power light meters for fiber optic testing and emergency repairs. • ESI technicians are trained with UPS systems, all types of Video Detection Systems (VDS), and Closed -Circuit Television (CCTV) camera systems.
• Our seasoned utility construction technicians are fully equipped with modem tools and resources to perform from 10' 1A, up to Type 24 pole knock -downs, emergency wire pulls, and signal modifications, including conduit installations, and cabinet change -outs.
• Our local staff respond quickly and engage other supporting staff when needed.
City of Bell Gardens
Traffic Signal Maintenance & Repair
4 OL.ITE
Office Locations and Capabilities
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Since inception, ESI has gained a reputation as the premier provider of traffic signal and maintenance and repair services. We pride ourselves on having the best trained staff and providing the ultimate in customer service. ESI makes sure the job is done right to keep the public safe and the traffic system operating smoothly. ESI has eight offices located throughout the U.S., as well as multiple warehouse storage facilities. Our offices, which are summarized in Table 1, have technical staff available and ready, seven days a week, 24 -hours a day, and our staff can travel to assist other locations if the need arises.
Anaheim, CA GHQ)
Fremont, CA
Richmond, VA
Atlanta, GA
Miami, FL
Colorado Springs, CO
Houston, TX
Rock Hill, SC
Table 1 - Office Locations
1250 N. Tustin Ave., Anaheim, CA 92807
4120 Business Center Dr., Fremont CA 94538
1311 Business Center Dr., Ste. B, North Chesterfield, VA 93236 5910 Shiloh Road E., Ste. 106, Alpharetta, GA 3005
14400 77th Ct., Ste. 104, Miami Lakes, FL 33016
5755 Mark Dabling Rd., Ste. 300, Colorado Springs, CO 80919 9215 Solon Rd., Ste. C1, Houston, TX77064
452 Lakeshore Pkwy„ Ste. 115, Rock Hill, SC 29730
Overall Capabilities
Most of EST's traffic signal technicians utilize a bucket truck equipped with an arrow stick. The bucket truck can reach safety lighting mounted on 30 -foot -high traffic signal poles. We currently have and will maintain a privately owned traffic signal maintenance and repair facility within 100 miles of the City of Bell Gardens dedicated to the repair and maintenance of traffic signal apparatus during the entire term of the agreement. Our personnel will continue to keep a sufficient stock of common replacement parts and equipment utilized by the City.
The following sections include our approach to providing the City with continued excellence in traffic signal maintenance and repair services. `f°echriic&l Services and Maintenance
Personnel
ESI proposed staff, as mentioned in Section C. Personnel, are IMSA certified and trained and will perform the traffic signal maintenance services. His/her job includes all the duties and responsibilities that are deemed necessary to ensure that the City's traffic control system operates as designed and has as little down time as possible. Our technician's vehicles are fully equipped, to enable our technicians to troubleshoot and repair most malfunctions found during the preventative maintenance check, or any callout. This includes all aspects of the traffic control system, whether it is controllers, communication systems, video systems or other items that may be installed by the City.
Should any of the technicians encounter unique problems, he/she has instant communications to a network of fully qualified factory technical/engineering technicians that can assist them by phone, and/or on -site to solve the problem(s) with as little inconvenience to the motoring public as possible. Utilizing the electronic forms created for the City, each site will be visited and all items on the list will be completed and checked off following the procedures stated in the RFP. At this time if any safety issues are found, they will be corrected immediately, and the City's representative will be notified at that time. ✓ v v
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City of Bell Gardens
Traffic Signal Maintenance & Repair
5 ECt7N©LITE
Our,Gomnnitrineht to;Safew
Eoonolite Systems believes high -quality traffic signal maintenance performance begins with properly trained staff,Ws are devoted to the ongoing, in-house training of our technical staff To accomplish this, regularly scheduled .roundtable JIscussions are held between staff and. Senior Maintenance Management to discuss topics such as troubleshooting hoops to controller functions, video detection systems integration, safety procodures; and more.
•We also regularly host traffic signal manufacturers, who discuss new products and services. In addition, we have a mentoring program, which allows a senior technician to mentor a traffic signal worker and provide hands-on training with a variety of controllers and cabinets.
These metering sessions take place in the lab and out in the field. Our Senior Technical Staff are responsible for.training the Traffic Signal Maintenance workers. Training includes hands-on maintenance and repair of all ITS field components, equipment( and tools. This training is on a day-to-day basis and weekly technical topics are also discussed.
ESI encourages and supports the active pursuit of the International Municipal Signal Association (IMSA) Work Zone Safety,c ert ficatian and OSHA 'Certifications.
OSHA
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IVinnthy MaintenrAnce
ESI will continue to utilize our program andtor make adjustments to continue our comprehensive maintenance designed to eliminate or reduce incidence of malfunctions, reduce complaints, and extend the useful life of the equipment. Traffic signal work will be performed in accordance with current Standard Plans and Section 86.
Maintenance will be extended to include future signal and flashing beacon installations at proposed unit prices.
Emergency ServFse
ESI will respond within two (2) hours after the City's
notification of emergency events such as total
blackouts. We will provide a 24/7 dispatch service to
record and dispatch all calls. The Dispatch Console is
integrated into teamEpro, our Field Data Collection service. Using the Dispatch Console, we can receive all calls for the City, log the calls, and dispatch the appropriate on -call technician. This service is a 24 -hour, 7 - day -a -week existing operation that utilizes a toll -free number for all incoming calls. The calls are dispatched to whoever is on call for the City and all information is logged into the database to tie in with the field data. This allows for accurate reporting.
ESI technicians carry enough temporary or replacement equipment to assure that the location is in safe operation and we have available temporary base plates and poles up to a Type -17. If additional help is needed, we always have additional employees on call as well as a utility crew who can bring out a crane, spare base plate and pole, or heavy equipment if the need arises.
Emergency! Non•Emergency Service Calls
ESI will only run calls, called in by the City's designated representatives. We wifl verify caUs with the listed locations before running the call, but please note that our toll -free number should only be given to those authorized to call in problem reports. The number is notpublic and should not be published as such. Non -emergency service will be performed within 24 hours or another timeframe mutually agreed upon.
Meeting e
Meetings will be arranged and established on an agreed upon time and place with the City's representative. We anticipate at a minimum the project manager and the primary signal technician to attend the meetings. ESI will discuss previous month's repairs, the anticipated workload, status of spare parts and inventory, and other outstanding issues during these meetings, Notes taken during the meetings will be distributed to the attendees. Our maintenance supervisor will also be available to meet the City's representative on a quarterly basis.
City of Bell Gardens
Traffic Signal Maintenance & Repair
6 ONOL TE
Records
ESI utilizes our Asset Management Module in
teamEpro to track and keep records of assets.
Utilizing a real time inventory system increases
accuracy and makes accessing the information quick
and easy. Additionally, the electronic system reduces
the amount of paper used in the field, which is another step towards becoming a better partner with the
environment.
Asset Management Module
Using teamEpro, major asset data will be confirmed
and then the database of major asset at each location
will be maintained. ESI has already established the database of equipment in the field by creating an inventory of all locations for major assets, bar coding the items, then building the initial database (see Figure 1). pro
Figure 1 Example Asset Management Module
EC©NOLJTE
Area•egion:.f • Be! Gardens, Cjty of {Actlue locations: 73) 166-O33 - GARFIELD & LOVELAND
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City of Ball Gardens
Traffic Signal Maintenance & Repair
7 to ECONOLITE
Preventative Maintenance (PM)
teamEpro provides scheduling for both preventative maintenance activities as well as on -call personnel. Preventative maintenance checks can be scheduled for each device group by month. The scheduler takes the guesswork out of what needs to be completed at each location by providing the field technician with user -defined checklists based on the month and type of location. The on -call scheduler allows supervisors to assign technicians to be on -call by area, date, and time -of -day. The dispatch console automatically defaults to the technician on call via information provided in the on -call scheduler but allows the dispatcher to assign the call to another technician (see Figure 2).
Figure 2 — teamEpro Flow Chart
Trouble Report
First report of Issues to the agency
Dispatch
- Agency dispatch enters information into the dispatch console - When dispatched, call information is sent to the on -call technician team: r
TMC
All information, historical as well as current
updates, are available at the TMC In real time
MID
INNS
Supervisor
Supervisors can view all Information and print
reports via the web -based teamEpro user interface
Field Technician
- Field technician receives call Information
- Field technician enters information in the
field, which updates teamEpro in real time
Alarms
teamEpro provides alarms to notify the technician assigned to a call and or his/her supervisor when a user -defined response time has not been met. This reminder allows the supervisor to make decisions based on current information as to whether an additional technician should be dispatched or if staying with the current assignments is the best course of action. teamEpro monitors calls and sends notifications to the technician assigned to the current call, as well as the technician's supervisor, when a call comes in for a location that has had a previous call within a user defined timeframe. This multiple call alert provides information about the previous calls to the location to aid In troubleshooting.
PM thec/dist:
Utilizing the electronic PM checklist designed for the City, each site listed in the RFP will be visited. All items listed will be completed and checked following the City's procedural requirements. If any safety issues are found, immediate action will be taken to correct the situation, and the City's representative notified. We will maintain all maintenance records in each controller cabinet showing the date and time checked.
Utilizing our web -based system, teamEpro, all maintenance services from the field will be displayed as it occurs electronically. teamEpro Is customizable to the items the City has designated in the RFP, allowing the information to be available as it happens rather than the printed PM checklist that is submitted following each inspection. The City's representative has the convenience of accessing the permanent documents at any time of the day.
In addition, ESI will also provide a copy of the City approved checklist at each intersection. The PM checklist form will be filled out during each maintenance inspection and/or repairs being made in the controller cabinet or the signal equipment at the intersection (see Figure 3).
QV of BeII Gardens
Traffic Signal Maintenance & Repair
8 ECONOL.ITE
Figure 3 — Example Preventive Maintenance Checklist Form
ECONOLIITE
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Pedestrai Equipment
c,mpw,.i iiranaaa 12r:n etx
Monthly Activities Report
ESI will make available a computerized monthly activity report, as shown in Figure 4, by the 15th working day of each month for the previous month worked. The report will provide the following intonation in both a printout and as an Excel spreadsheet or in other file types (e.g., PDF, JPG, CSV, and XMLS):
• Time the service calls were received, time arrived at the intersection, the response time, the number of hours spent for each repair, and a specific listing of intersections with three calls in one month.
A complete record of all work that was performed on the City traffic signal equipment during the time period covered on the report induding the make, model, and serial number of any major components, or other equipment that was newly installed at each intersection.
• Time and date the PM work was performed.
While teamEpro collects the data from the field, our Report Services portal will allow City's selected managers access to the information. With this web -based site, the City can sort, review, and print any needed information. The report forms allow the collected information to be sorted properly to meet specific needs. The reports can be sorted by employee, location, date, or work type.
City of Belt Gardens
Traffic Signal Maintenance & Repair
9 EC©N©LITE
Figure 4 — Example Monthly Activity Report
O
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Pending Repair List
Throughout each month, each technician will compile a list for each stated location in the RFP of pending repairs or work needed (see Figure 5). ESI will make available a monthly report of all pending repair work needed at each intersection. This information can be viewed on teamEpro as well on the existing report by sorting the "Follow Up" column.
I Fire Edit VIM Favorites Tools
Figure 5 — Example Pending Repair List
Help
168 C3e11 Gardens, City of
City of Bell Gardens
Traffic Signal Maintenance & Repair
10 ECONGL/TE
Licenses and Certifications
Contractor's License Detail
ESI has the appropriate active licenses to perform traffic signal maintenance and repair services for the City. Our C-10 Electrical and C-7 Low Voltage Systems license (#969067) can be verged at the Department of Consumer Affairs Contractor's State License Board (CSLB) website: hti)s:?�"vrre+v2..cslb.ca ;Qv arilineservicesIcheckhcenseii/LicenseDe all as x?!.icNurn.96906/ x. F i
ACTORS
STATE LICENSE BOARD
0 Contractor's License Detail for License # 969067
ECONOLITE SYSTEMS INC
1250 N TUSTIN AVE
ANAHEIM, CA 92807
Business Phone Number: (714) 630-3700
This license Is current and active.
All information below should be reviewed.
► C10 - ELECTRICAL
► C-7 - LOW VOLTAGE SYSTEMS
DIR Coritract:tar r t i, .., 1 r , i.: k� : �.
Contractor Information
Legal Entity Name
Legal Entity Type
Status
Registration Number
Registration effective date
Registration expiration date
Mailing Address
Physical Address
Email Address
Trade Name/DBA
License Number (s)
City of Bell Gardens
Traffic Signal Maintenance & Repair
Entity Corporation
Issue Date 01/10/2012
Expire Date 01/3112022
ECONOLITE SYSTEMS
Corporation
Active
1000052909
07/01/20
06/30/23
1250 N. TUSTIN AVE. ANAHEIM 92807 CA United States of America 1250 N. TUSTIN AVE. ANAHEIM 92807 CA United States of America [email protected]
ECONOLITE SYSTEMS
CSLB:969067
11 ECONOL.ITE
City of Belt Gardens Business License
CITY OF BELL GARDENS • Business License Certificate
The party Chown k granted this certifies purnuant to License and Perms Prerhlons on 0* McMahen Coda This is not an endorsement of the aatfrlty; nor certification of compeer= WM other bow
BUSINESS NAME: Eccnollle Systems Inc
BUSINESS LOCATION: 1250 N Tustin Ave
Anaheim, CA 92807
k BUSINESS OWNER: Wheel Do*
ECONOLITE SYSTEMS INC
1250 N TUSTIN AVE
ANAHEIM, CA 92801
NOT TRr
Municipal Code Sec. 6.08.210
License Number 00171904
Expiration Dab: February 24, 2022
Sy:
CITY OF BELL GARDENS
7100 Garfield Manus
Sail Gorden% CA WWI
MO 0064700
RECEIPT FOR
PAYMENT
IMPORTANT
MN Information la
confideadd
Please fold on dotted line
before parents.
41 Total Paid:
NE POSTED Ill A CONSPICUOUS PLACE $151.00
Facilities and Equipment
Facilities
ESI is fully equipment and prepared to fulfill all the City's maintenance and repair requests, from staff resources to service vehicles and product inventory. Figures 6 through 9 include images of ESI's equipment, facllifles, and test lab.
Figure 6 - Econoiiie Corporate Headquarters
Figure 8 — Econolite's Anaheim Test Lab
Figure 9 — Econolite's Anaheim Warehouse
Figure 7 — Econoiite Service Vehicle
City of Bell Gardens
Traffic Signal Maintenance & Repair
12 ECONOLITE
Equ'r:pnnrnrt, Resources, arid IVlaterials
Below is a partial listing of types of equipment, components, and materials carried in the trucks to provide timely responses to maintain and restore operation of the City's traffic signal systems:
• Signal controllers (ASCI3 — Cobalts)
• 24 VDC power supply
• MMU's/CMU's
• 204 flashers
• Box fans
• Air filters
• Load switches
• Push button with housing
• Various HPS lamps for street lighting
• Photocells
• Various LED balls and
arrows (green, yellow, red)
• Ballast kits
• Fuses (5A, 10A, 15A, 30A)
• Various spare wires (BAWG
—14AWG)
• Flash transfer relays
• Detectors
• BIU's
• ADA push button assemblies
• 10' poles
• 3 -Section traffic signal
• Mounting framework
• Pedestrian signal
• Mount framework
• Laptop with Aries and Centracs
capability
ESI will be equipped with spare parts sufficient to retum a defective signal to operation following ordinary trouble cell. We will have at hand at least the following:
• Two (2) spares each of Econolite ASC12, ASC/3, and Cobalt controllers which are ARIES and CENTRACS system compatible (including controller software updates)
• Two (2) spare NEMA Conflict Monitors available for deployment within the City • Three (3) spare battery sets to replace failed Battery Back-up Units Service Vehicles
ESI offers a full range of utility trucks, buckets trucks, cranes, and other service vehicles and equipment. All listed field technicians drive fully -equipped, 42' bucket trucks (see Table 8).
E-134 2005
E-145 2012
E-148 2013
E-149 2013
E-152 2014
E-153 2014
E-155 2014
E-156 2014
E-157 2012
E-159 2015
E-160 2015
E-161 2015
E-164 2016
E-165 2015
E-168 2015
E-169 2016
E=170 2016
E-171 2016
E-172 2016
E-173 2012
E-174 2016
E-175 2016
E-177 2018
E-178 2018
E-179 2018
E-181 2018
E-182 2018
E-183 2018
Table 8 —Consolidated Vehicle Inventory
International Crane
Ford F-450 Pickup
Nissan NV Cargo
Ford F-450 Pickup
Ford Transit Connect - Van
Ford Transit Connect - Van
Fad Transit Connect - Van
Ford F-350 Pickup
Ford F-450 - 42 Bucket
Ford F550 4X2 Pickup
Ford F-450 AT235 Bucket
Ford F-450 AT235 Bucket
Ford F-550 - 42' Bucket
Ford F-450 Utility •
Ford Transit Connect - Fiber Van
Chevy Colorado Pickup
Chevy Colorado Pickup
Chevy Silverado 1500 Pickup
Chevy Silverado 1500 Pickup
International 60' Bucket
Ford F-550 - 42' Bucket
Ford F-550 - 42' Bucket
Chevy Colorado Pickup
Chevy Colorado Pickup
Chevy Colorado Pickup
Ford F-450 AT235 Bucket
Ford F-450 Utility Truck
Ford F-550 Bucket Truck
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Pool / Crane
Utility
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Utility
Maintenance'
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
Maintenance
District 11112
District 11112
Maintenance
Maintenance
Maintenance
Maintenance
City of Bell Gardens
Traffic Signal Maintenance & Repair
13 ECONOLITE
E-184- 2018 Ford F-250 'e1c alp es bistrict 1111
E-185 2018 Ford F-550 Bucket Truck Yes' Maintenance
E-188 2018 Ford F-550 Bucket Truck Yes Maintenance
E-187 2018 Ford F-550 Bucket Truck Yes Maintenance
E-188 2018 Ford F-550 Bucket Truck Yes Maintenance
E-190 2018 Ford F-150 XL Pick Up Yes Dist/lot 7
E-191 2018 Ford F-450 Stake Bed Yes District 7
E-192 2018 Ford F-450 Stake Bed Yes District 7
E-193 2018 Ford F-550 Stake Bed Yes Maintenance
E-194 2019 Ford F-550 Stake Bed Yes District 7
E-195 2018 Ford F.450 Utility Truck Yes District 7
E-197 2018 Ford F-550 Bucket Truck Yes Maintenance
E-198 2019 Toyota Tundra Yes Maintenance
E-199 2019 Toyota Tundra Yes Maintenance
E -20D 2019 Ford F-450 Utility Truck Yes District 7
E-201 2019 Ford F-250 Pick Up Yes Maintenance
E-202 2019 Ford F-250 Pick Up Yes District 7
E-203 2019 Ford F-450 Utility Truck Yes District 7
E-204 2018 Chevy Colorado Pickup Yes Maintenance
E-205 2019 Ford F-550 Bucket Truck Yes Maintenance
E-206 2019 Ford F-450 Utility Truck Yes Maintenance
E-207 2019 Ford F-450 Utility Truck Yes Maintenance
E-208 2020 Ford F150 XL Pick up Yes Maintenance
E-209 2019 Ford F550 XL Bucket Yes Maintenance
E-210 2019 Ford F550 XL Bucket Yes Maintenance
E-213 2020. Ford F250 XL Utility Truck Yes Maintenance
E-214 2019 Ford F550 XL Bucket Yes Maintenance
E-215 2020 Ford Transit Van Yes Maintenance
E-216 2020 Ford Transit Van Yes Maintenance
E-601 2018 Ford F-550 Bucket 42' Yes Maintenance
E-602 2018 Ford F-550 Bucket 42' Yes Maintenance
E-603 2018 Ford F-550 Bucket 42' Yes Maintenance
E-605 2018 Ford F-550 Bucket 42' Yes Maintenance
E-606 2018 Ford F-550 Bucket 42' Yes Maintenance
E-607 2019 Toyota Tundra Quad Cab Yes Maintenance
E-608 2018 Ford F-550 Bucket 42' Yes Maintenance
E-609 2001 International Digger Derrick Yes Maintenance E-610 2018 Ford F-450 Contractor body Yes Maintenance
E-611 2018 Ford F-550 Bucket 42' Yes Maintenance
E-612 2019 Ford F-550 Bucket 4Z Yes Maintenance
E-613 2019 Ford F-550 Bucket 42' Yes Maintenance
E-614 2019 F-550, Bucket 42' working height Yes Maintenance E-615 2019 F-550, Bucket 42' working height Yes _ Maintenance E-616 2019 Chevy Silverado 1500 Pickup Yes Maintenance
E-617 2019 Ford F-550 Flatbed Loop Truck Yes Maintenance E-618 2019 Ford F250 Utility Truck Yes Maintenance
E-619 2020 Freight Liner M2 Digger Derick Yes Maintenance E-620 2019 Ford F-550 Bucket 42' Yes Maintenance
E-621 2018 Chevy Colorado Yes Maintenance
City of Bell Gardens
Traffic Signal Maintenance & Repair
14 ECONOLITE
a PERSONNEL
Project Organization
ES has the resources and expertise to comprehensively address the City's requirements for the Traffic Signal Maintenance Services contract. We have been providing traffic signal maintenance for the City for the last five years since 2010. Our proposed technicians are the current technicians for the City and therefore are familiar with all traffic signal controllers in operation and are also familiar with the City's programming standards. ESI designated personnel are International Municipal Signal Association (IMSA) Level II and Level III technicians and National Electrical Code (NEC) certified electricians with many years of experience in the traffic maintenance industry.
As required, may of our technicians meet or exceeds the qualifications listed in the RFP:
• Level II IMSA technicians
• Certified in Econolite TS1 and TS2 Type 1 and 2 cabinets • Ability to interpret blueprints and wiring schematics as an aid in cabinet fault diagnostics • Familiar with new and existing TS2 standards
• Proficient in the programming and operations of Econolite ASC/2, ASC/2S, and ASC/3 controllers and related equipment • Proficient in programing of Conflict Monitors (CMU) and Malfunction Management Units (MMU) • Familiar with hardwire and wireless communications technology including troubleshooting, installation, and adjustment of extemai and internal communications systems
• Familiar with operation and diagnostics of 3M/GTT Opticom emergency vehicle preemption detection system • Ability to perform cabinet and field modifications and upgrades, when necessary • Familiarity with new ITS Standards and the new Automatic Signal Controller and Communications protocol for ITS • Familiar and/or certified with operation and diagnostics of the Iteris and Autoscope video detection systems Figure 10 illustrates our proposed project team organization. Detailed qualifications for our experience staff are included in the sections that follow.
leiVic!pz
Figure 10- Team Organization Chart
ttfl opfxer,a,
Operatio s tvi
IMSA & NEC -CERTIFIED
FIELD TECHNICIANS
Cesar Dominguez Ismael Hernandez
Chris Hale John Adams
Emilio Ramo Jorge Romo
Hugh Proto Marco Proto
Mike Oliver
Ryan Bell
Ryan Shearer
Scott Vu
City of Bell Gardens
Traffic Signal Maintenance & Repair
15 a? EC©Nt7LITE
Key Personnel
The following Key Personnel will be responsible for carrying out successful projects for the City. ,Christc phi r 0: Henson
Qperations Manager
Chris will serve as Field Operations
Manager (FOM) for the City's Traffic
Signal Maintenance andRepair services
project. He is a highly creative, motivated,
and knowledgeable FOM with a distinct
ability for thinking critically in a.fast-paced,.
complicated environment. Bringing over a
decade of project team management, traffic management, ITS, and electrical construction, and maintenance experience, Chris' proven ability to think creatively and work effectively has been successful with varied teams, including general contractors, inspectors, subcontractors, engineers, consulting firms, and city officials. His professional and well-balanced depth of experience both from education and hands-on field experience, ensures contract compliance, safety, schedule, and technical
requirements are being met or exceeded. Chris, a U,S. Navy veteran, is an extremely disciplined Operations Manager and the perfect fit for the City of BeII.Gardens.
Brian Akerley, MELE
Associate Vice President
Mr. Akerley serves as an Associate Vice
President for ESI and has been with the
firm since 2013. He has more than 27
years of comprehensive experience as a
results -focused Project / Department
Management professional with extensive
experience in electrical engineering,
telecommunications, and ITS installation and maintenance. His performande track record is characterized by successful planning, implementation, and execution skills, as well as an effective participatory management style that reflects strong coaching, delegation, and leadership skills, as well as an ability to establish clear and measurable goals.
Mr. Akerley €s responsible for national business development, and strategic growth and planning initiatives. This includes leadership and management of a diverse team of Estimators and Project Managers for ITS -related Electrical Installations and Maintenance Contracts. Mr. Akerley provides electrical and telecommunications workshops and certification classes to keep ESI staff informed of industry/code changes. He also develops and secures contracts with subcontractors and temporary labor vendors to help city of Bell Gardens
Traffic Signal Maintenance & Repair
Years of Experience 70
Education
• MA, Human Behavior, National University (tin
progress)
BA, History, San Diego State University
Experience
• Senior Traffic Signal Team Development.
• Contract Negotiation and Estimating
• Senior Estimator, Aldridge Electric, Montclair CA
• Project Scheduling, Aldridge Electric, Montclair CA
• Project Management, Traffic Signal Maintenance,
Select Electric, Vista CA
• Project Management, Streetlight Maintenance,.
Select Electric, Vista CA
• Purchasing, Select Electric, Vista CA
• Operations Management, Estimating, Perry
Electric, Santee CA,
balance spikes in workload. Mr. Akerley uses his
electrical and telecommunications industry experience to assist project management and esti nnating staff with
complex installation/ design issues when they arise, as well as serving as the project lead for large ITS
maintenance programs across the U.S., each with
hundreds or thousands of devices.
Years of Experience 27
Education
• AS, Liberal Studies, Middlesex Community College,
Middletown, CT
Experience
• Master Electrician (MELE) in 13 states, incl. CA
• Public Works Contractor #009935-B-4
• Public Works Contractor CA #969067 (C-10
Electrical and D-7 Low Voltage Systems)
16 ECONOLITE
Field Technicians/Electricians
Table 2 summarizes the experience of our experience field technicians and their respective licenses and licenses and certifications. Narratives of their respective experience are included in the sections that follow, Hugh Proto
Marco Proto
John Adams
Mike Oliver
Emilio Romo
Cesar Dominguez
Scott Vu
Ryan Bell
Ryan Shearer
Jorge Romo
Chris Hale
Table 2— Field Technician Experience Matrix
40 .0 4l ►/
40 V V' V
25 V
25 w/ V V V V V V
12 v/ Vl 4,/
17 i/ V V" V V
24 V V V V V
12 w# V V V V
18 V V I, 4e0
5 i✓ V V r/
10 V" V Vr
City of Bell Gardens
Traffic Signal Maintenance & Repair
Winer in PUBLIC SAFETY
17 aecw.non.i War •
awl $ hbpdenlnii'sfon
ECONOLITE
Experience Profiles for Utility Crew
Years of Experience 40
Licenses
• NEC -Certified General Electrician,
State of California DIR (#159353)
Ce rtificatione/Tra ining
• IMSA Work Zone Safety Certified
Years of Experience 40
Licensee
• NEC -Certified General Electrician,
State of California DIR (#148578)
Certifications/Training
• IMSA Traffic Signal Field
Technician, Level I (#AA_76733)
• IMSA Work Zone Safety Certified
(#ZZz`76733)
• Beginning Fiber Optics, 6 hours,
Traffic Control and Flagging, 8
hours, Associated Builders and
Contractors Southern California
Hugh "Chubby" J. Proto, IMSA
Superintendent
Hugh serves as an ITS Electrician for ESE and has been with the firm since June 2012.
He is a highly -skilled Construction Superintendent and Utility Technician with over 40 years of experience working in the traffic signal construction and ITS industries. He is an NEC -certified Electrician and is IMSA Work Zone Safety certified. Hugh's experience began with Galland Electric in 1976 where he served as a Skilled Laborer and then later, a Foreman. He also worked for Peek Traffic as a Field Superintendent where he managed a diverse crew of 20 field technicians and was responsible for the installation of traffic signals and streetlights. Hugh has managed large scale projects such as complete installation of traffic sensing, control, and interconnectivity numerous intersections with several miles of interconnect to smallerwire splicing projects throughout Los Angeles and Orange counties. His crews have provided complete installation of traffic signals, streetlights, and appurtenance, traffic control equipment maintenance, and traffic signal and streetlight installation and routine maintenance, Hugh is very familiar with supporting responsive and emergency maintenance activities for cities of all sizes. Other capabilities indude:
• Programming and repair of all traffic signal controllers and related equipment • Familiarity with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs
• Experience with various Battery Backup Systems including installation, programming, testing, and maintenance
Superintendent Project Experience
• Southern California Utility Construction (as needed)
• Citywide Infrastructure, City of Palm Springs, CA
• Traffic Signal Maintenance Services, City of Rancho Santa Margarita, CA • Traffic Signal Maintenance Services, City of Santa Ana, CA • Traffic Signal Maintenance Services, City of San Juan Capistrano, CA Marco L. Proto, Jr., IMSA
ITS Electrician
Marco serves as an ITS Electrician for ESI and has over 40 years of comprehensive experience In the traffic signal construction industry. He is an NEC -certified Electrician, an IMSA Traffic Signal Field Technician Level I, and is IMSA Work Zone Safety certified. Marco's experience includes traffic signal and utility construction, maintenance, and repair, streetlight facility maintenance, equipment maintenance, high voltage troubleshooting, diagnostics, and all types of electrical connections. As a Lead Utility Technician, Marco is knowledgeable, experienced, and capable of handling all traffic signal systems preventive maintenance and repairs. Marco is proficient in handling virtually all lighting system preventive maintenance and repairs. Marco is familiar with programming and repair of all traffic signal and related equipment. Other capabilities include:
• Experience with several types of Video Detection Systems • Familiar with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs.
• Familiar with various Battery Backup Systems including installation, programming, testing, and maintenance
• Ability to perform cabinet modifications and up -grades when necessary • Familiar with basic traffic signal timing principals, Project Experience
• Southern California Utility Construction (as needed)
• PasadenalLA Metro Radios (sub to Bens, Inc.)
City of Bell Gardens
Traffic Signal Maintenance & Repair
18 ECONOLITE
Years of Experience 9
Licenses
• NEC -Certified General Electrician,
State of California DIR (#163483)
Certifications/Training
• OSHA Construction Safety and
Health Certified (#34-004846715)
• Journeyman Electrician, General
Electrician, Associated Builders and
Contractors, Inc.,
John E. Adams
ITS Electrician
John serves as an ITS Electrician for ESI and has been with the firm since November 2015. He has more than nine years of experience in residential, commercial and industrial electrical, with five years in traffic signals. John is also experienced with installation and maintenance of camera detection systems, Iteris radio detection systems, Traffic Logix speed radar detection signs, as well as other transportation and traffic signal systems.
Prior to ESI, John served as an Apprentice Electrician for BEC Electrical Contractors where he was responsible for installation, repair, and maintenance of electrical systems, including lighting fixtures, electrical panels, outlets, and wiring. He also installed, repaired, and maintained switchboards, wiring, and circuits, as well as interpreted blueprints, schematics, and diagrams for each new project.
Project Experience
• Technician, Traffic Signal Maintenance, City of Lake Forest - John assisted with all aspects of traffic signal upgrades, including the installation of new traffic equipment.
• Technician, Iteris Radar Installation. City of Monrovia - John assisted with the installation of Iteris radar equipment along Los Angeles Metro bus routes, Experience Profiles for Field Techtniciene
Years of Experience 25
Licenses
• NEC -Certified General Electrician,
State of California DIR (#128579)
Certifications/Training
• IMSA Traffic Signal Senior Field
Technician, Level III (#CE_97248)
• IMSA Traffic Signal Field
Technician, Level II (#BE_97248)
• IMSA Traffic Signal Field
Technician, Level I (#AA 97248)
• IMSA Traffic Signal Inspector
(#SI_97248)
• IMSA Fiber Optics Technician,
Level l (#FP_97248)
• IMSA Roadway Lighting Technician,
Level l (#RR_97248)
• IMSA Work Zone Safety Certified
(#ZZ 97248)
City of Bell Gardens
Traffic Signal Maintenance & Repair
Mike R. Oliver, IMSA
ITS Electrician
Mike serves as an ITS Electrician for ESI and is a NEC -Certified Electrician, an IMSA Traffic Signal Field Technician Level III, and is IMSA Work Zone Safety certified, among other IMSA certifications. He began his career as a Contract Electrician for AT&T in 1996, where he built power DC plants. Mike worked his way up to Lead Electrician responsible for overseeing the work of three field technicians.
For ESI, Mike's responsibilities include maintaining and repairing Uninterrupted Power Supply (UPS) syst ems, tumed signals, lamp bum -outs, intersections in flash, and black outs. He is also familiar with installing, repairing, and maintaining Battery Back- up Systems (BBS), 170E and 2070 controllers, and a variety of Video Detection Systems (VDS). Mike is also familiar with 200 and 233 programs for the BiTrans system.
Project Experience
• Technician, Traffic Signal Maintenance Services, City of Eastvale, CA • Technician, Traffic Signal Maintenance Services, City of Montclair, CA • Technician, Traffic Signal Maintenance Services, City of Claremont, CA 19 ECDNVOLITE
Years of Experience 12
Licenses
• NEC -Certified General Electrician,
State of California DIR (#158389)
Certifications/Training
• OSHA 1D -hr Construction Safety
and Health Certified (#34-
006002360)
• NCCCO Certified Operator, National
Commission for the Certification of
Crane Operators (TSS, BTF, STC,
#1709145295)
• IMSA Traffic Signal Senior Field
Technician, Level III (#CE97715)
• IMSA Traffic Signal Feld
Technician, Level II (#BE 97715)
• IMSA Traffic Signal Field
Technician, Level I (#AA 97715)
• IMSA Work Zone Safety Certified
(#ZZ 97715)
• Certificate, industrial Electricity,
Long Beach City College, CA
Years of Experience 18
Licenses
• NEC -Certified General Electrician,
State of California DIR (#138212)
Certifications/Training
• IMSA Traffic Signal Senior Field
Technician, Level III (#CE_97656)
Emilio Romo, Sr., IMSA
ITS Electrician
Emilio serves as an ITS Electrician for ESI and has over 12 years of experience as an NEC -Certified Electridan in the ITS and traffic signal industries. He is an IMSA Traffic Signal Senior Field Technician Levell II, IMSA Work Zone Safety certified, and is an NCCCO certified crane operator. Additionally, Emilio has completed a four-year program focused on Industrial Electricity Emilio is a highly experienced electrician with knowledge of electrical codes and standards of practice. Krs experience includes installation, maintenance, repair, and testing of electrical wiring, equipment, and fixtures. He is also able to read and interpret as -built drawings to complete tasks properly. Emilio is also familiar with programming and repair of all traffic signal controllers and related equipment.
Other capabilities include:
• Familiarity with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs
• Proficient in programming, repairs, modifications and testing of cantilct monitors (CMU) and malfunction management unity (MMU).
• Video Detection Systems (VDS) including installation of software and hardware experience
+ Experience with various Battery Backup Systems including Installation, programming, testing, and maintenance
• Operations, installation, and timing of Emergency Vehide Preemption (EPV) devices Including hardware and software
• Ability to perform cabinet modifications and up -grades when necessary • Trained and certified in Centralized Operations Software • Familiar with basic traffic signal timing principals
Project Experience
• Technician, Traffic Signal Maintenance Servoces, City of Glendale, CA • Technician, Traffic Signal Maintenance Services, City of Rancho Palos Verdes, CA
• Technician, Traffic Signal Maintenance Services, City of BeII, CA Cesar Dominguez, IMSA
ITS Technician
Cesar serves as an ITS Eiectridan for ESI and has been with the firm since 2003. He is an NEC -certified Electrician with 18 years of experience In traffic signal maintenance and repair. Cesar is also an IMSA Traffic Signal Senior Field Technician Level III and is OSHA-certi led in Construction Safety and Health. His expertise includes, but not limited to, 332/ 170 equipment, Econolite controllers, Video Detection Systems (VDS), central system software, and UPS Battery Back-up Systems. Cesar is trained and certified with programming, installation, and repair of all traffic signal controllers and related equipment He is also famtiiar with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs. Cesar Is proficient in programming, repairs, modifications and testing of Conflict Monitoring Units (CMU) and Malfunction Management Unit (MMU). Other capabilities include:
• Expertise with operations, installation, and timing of Emergency Vehicle Preemption (EPV) devices including hardware and software • Ability to perform cabinet modifications and up -grades when necessary • Trained and certified in Centralized Operations Software • Knowledge of basic traffic signal timing principals
City of Bell Gardens
Traffic Signal Maintenance & Repair
20 ECONOLETE
• IMSA Traffic Signal Field
Technician, Level II (#BE_97656)
• IMSA Traffic Signal Field
Technician, Level I (#AA 97656)
• IMSA Work Zone Safety Certified
(#ZZ_97656)
• OSHA 10 -hr Construction Safety and
Health Certified (#34006002344)
• AA, Administration Justice, East Los
Angeles College, CA
Years of Experience 24
Licenses
• NEC -Certified General Electrician,
State of California DIR (#125648)
Certifications/Training
• IMSA Traffic Signal Senior Field
Technician, Level III (#CE_79041)
• Advanced Fiber Optics, 12 hours,
Associated Builders and
Contractors of Southern California
• Wiring Methods, 6 hours,
Associated Builders and
Contractors of Southern California
• Vantage Advanced Video Detection
System training, Iteris, Inc.
• Certigicate, Industrial Electronics,
Santa Ana College, CA
City of BeII Gardens
Traffic Signal Maintenance & Repair
Project Experience
• Lead Technician, Traffic Signal Maintenance Services, City of Glendale, CA — Cesar's responsibilities include maintenance and repair of 2070 and 170 controllers, VDS, Opticom Preemption Detection System, central system software, and UPS Battery Back-up System.
• Lead Technician, Traffic Signal Maintenance Services, County of Ventura, CA — The project involves maintenance and repair of 170E controllers and lteris VDS. Cesar's responsibilities include lamp bum -out, turned signals, UPS installation and maintenance, intersection in flash, black outs, monthly preventative maintenance, and troubleshooting detection and/or communication.
• Technician, Traffic Signal Maintenance Services, City of Thousand Oaks, CA — Cesar's responsibilities include maintenance and repair of Econolite controllers, VDS, central system software, and UPS Battery Back-up System.
Scott T. Vu, IMSA
ITS Electrician
Scott serves as an ITS Electrician for ESI and has been with the firm since 2004. He is an NEC -certified Electrician and IMSA Traffic Signal Senior Field Technician Level III with over 24 years of experience that includes cabinet and controller repair, preventative and monthly maintenance, troubleshooting intersections, communications equipment, and pole installation. His proficiency in cabinet repair and troubleshooting is so extensive that he is also called upon to test traffic cabinets at the Econolite lab.
Scotts comprehensive ITS experience also includes traffic signal maintenance and repair, street, traffic control and communications equipment maintenance, diagnostics, and all types of electrical connections. As a Lead Utility Technician, he is knowledgeable, experienced, and capable of handling all the City's traffic signal systems preventative maintenance and repairs. Prior to ESI, Scott worked at Signal Maintenance, Inc. (SMI) in Anaheim, CA, as a Bench Technician where he also performed cabinet testing and a variety of repairs.
Scott is one of ESI's Lead Technicians, working in most cities in Southern California, at all levels of Traffic Signal Controls. Some of his responsibilities include lamp bum outs, tumed signals, intersection in flash, blackouts, monthly preventive maintenance and troubleshooting detection, and communications. Other capabilities include:
• Video Detection Systems (VDS) including installation of software/hardware • Battery Backup Systems including installation, programming, testing, and maintenance experience'
• Familiarity with operations, installation, and timing of Emergency Vehicle Preemption (EPV) devices including hardware and software • Ability to perform cabinet modifications and up -grades • Trained and certified in Centralized Operations Software • Familiarity with basic traffic signal timing principals Relevant Project Experience
• Technician, Traffic Signal Maintenance, Bell Gardens, CA — Scott is responsible for troubleshooting, repairing, maintaining, and installing traffic signal equipment and communications infrastructure
• Technician, Traffic Signal Maintenance, Rancho Santa Margarita, CA — Scott is responsible for troubleshooting, repairing, maintaining, and installing the city's traffic signal equipment and communications infrastructure. • Technician, Traffic Signal Maintenance, Santa Ana, CA — Scott is responsible for troubleshooting, repairing, maintaining, and installing the city of Santa Ana's traffic signal equipment and communications infrastructure. 21 ECLONOLITE
Years of Experience 12
Licenses
• NEC -Certified General Electrician,
Stale of California DIR (#156401)
Certifications/Training
• IMSA Traffic Signal Senior Field
Technician, Level III (#CE_96921)
• IMSA Traffic Signal Field
Technidan, Level II (#BE_96921)
• IMSA Traffic Signal Field
Technician, Level I (#AA_96921)
• IMSA Work Zone Safety Certified
(#ZZ 96921)
• NCCER Electrician Level 2
Certification
• NCCCO Crane Operator (TSS)
Certification
• Vantage Advanced Video Detection
System training, Iteris, Inc.
• ABC Electrician Trade School
Years of Experience 18
Licenses
• NEC -Certified General Electrician,
State of California DIR (#107815)
Certifications/Training
• IMSA Traffic Signal Senior Field
Technician, Level Ili (#CE_94850)
• IMSA Traffic Signal Field
Technician, Level II (#BE_94850)
Ryan P. Bell, IMSA
ITS Electrician
Ryan's serves as an ITS Electrician for ESI and has 12 years of experience maintaining and troubleshooting ITS, traffic control, and infrastructure equipment, He is an NEC -certified Elecbician and an IMSA Traffic Signal Senior Field Technician Level HI. Ryan's experience includes work and maintenance for various cities on their Econolite controllers, Video Detection Systems (VDS), central system software, flashing waming lights, illuminated street name signs, highway safety lighting, turned signals, and installation and maintenance of UPS Battery Back -Up System. In addition, Ryan's responsibilities also troubleshooting detection and/or communications. Ryan is responsible for providing traffic signal and infrastructure maintenance and repair services. He responds to calls from agencies regarding and performs monthly, quarterly, semi-annual, and annual inspections and preventive maintenance for several different agencies. Other capabilities include:
Familiarity with programming and repair of all traffic signal controllers and with pedestrian crosswalk systems and controllers programming and repairs • Proficient in programming, repairs, modifications, and testing of conflict monitors (CMU) and malfunction management units (MMU)
• Experience with VDS including installation of software and hardware. • Battery Backup Systems induding installation, programming, testing, and maintenance experience
• Ability to perform cabinet modifications and up -grades • Trained and certified in Centralized Operations Software • Familiar with basic traffic signal timing principals
Project Experience
• Technician, Traffic Signal Maintenance, Rancho Santa Margarita, CA — Ryan is responsible for troubleshooting, repairing, maintaining, and installing the city's traffic signal equipment and communications infrastructure. • Technician, Traffic Signal Maintenance, San Juan Capistrano, CA — Scott is responsible for troubleshooting, repairing, maintaining, and installing the City's traffic signal equipment and communications infrastructure.
Ryan M Shearer, IMSA
ITS Electrician
Ryan serves as an ITS Electrician for ESI and Is an NEC -certified Electrician, an IMSA Traffic Signal Senior Field Technician Level III, and an IMSA-certified Fiber Optics Technician Level II. He has over 18 years of diverse experience in electrical maintenance and repair services and is adept with many types of traffic signal controllers and specializes In the maintenance and repair of different types of detection systems. Ryan is proficient in programming CMU and MMU, basic signal timing principals, and cabinet modifications. Ryan is also experienced in program Installafion, testing, and maintenance of various Battery Back -Up Systems.
Ryan is responsible for inspecting, installing, and maintaining electrical components and systems, such as traffic signal circuits, cabinets, transformers, circuit breakers, services, streetlight luminaries, CCTV cameras, and communications equipment. He is called upon to identify electrical problems with a variety of testing devices, performing repair -replace services for infrastructure wiring, equipment, or fixtures. Ryan is familiar with following state and local building regulations based on the National Electric Code (NEC). He also performs the maintenance function for traffic signal controllers and cabinets and performs basic troubleshooting and preventative maintenance of traffic cabinets as well as underground wiring. Other capabilities include:
city of BeII Gardens
Traffic Signal Maintenance & Repair
22 t ip ECCIANCI JTE
• IMSA Traffic Signal Field
Technician, Level E (#AA 94850)
• IMSA Fiber Optics Technician,
Level II (#FT_94850)
• IMSA Fiber Optics Technician,
Level i (#FT_94850)
• IMSA Work Zone Safety Certified
(#ZZ 94850)
Years of Experience 5
Licenses
• NEC -Certified General Electrician,
State of Califomia DIR (#158995)
Certifications/Training
• IMSA Traffic Signal Technician,
Level II (#BE_107362)
• IMSA Traffic Signal Technician,
Level I (AAA 107362)
• IMSA Work Zone Temporary Traffic
Control Technician (#ZZ_107362)
• Flash Electrical Safety NFPA 70W®
certified, TPC Trainee
• Fall Protection Competent Person
(24 hrs) certified, OSHA
• Certificate of Acheivement in
Electrical Technology, Long Beach
City College, Long Beach, CA
• Familiarity with programming, installation, and repair of all traffic signal controllers and related equipment
• Experience with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs
• Proficient with VDS including installation of software and hardware • Operations, installation, and timing of Emergency Vehicle Preemption (EPV) devices including hardware and software
• Ability to perform cabinet modifications and up -grades when necessary • Trained and certified in Centralized Operations Software • Knowledge ofbasic traffic signal timing principals
Project Experience
• Technician, Traffic Signal Maintenance Services, City of Thousand Oaks, CA • Technician, Traffic Signal Maintenance Services, County of Ventura, CA • Technician, Traffic Signal Maintenance Services, City of Ventura, CA • Fiber Optic Technician Maintenance Services for ITS Devices, Pasadena, CA — Ryan's duties included installation and Maintenance of ITS Devices, installation of Splice Enclosures and Fiber Distribution Units (FDU), installation of CCTV cameras, and installing, splicing, testing, and certifying Fiber Optic network cabling and connectivity.
• Fiber Optic Technician, Traffic Signal Maintenance and Repair Services, Brea, CA — Ryan's duties included Traffic Signal (54 Signals), Streetlight, and Communications Maintenance including performing work in a metropolitan street environment with significant traffic and traffic control; fusion splicing; post -splicing testing and certification; and work in traffic signal cabinets, pullboxes, and vaults.
Jorge O. IRomo, Jr., IMSA
ITS Electrician
Jorge serves as an ITS Technician for ES! and has been with the firm since October 2019. He has five years of comprehensive experience as a commercial and industrial Electrician. Jorge is responsible for preforming monthly maintenance and repair services, responding to city requests, and emergency service calls, as needed. Jorge has in depth programing and troubleshooting experience with 170, 2070, ASC 3, and Cobalt controller systems. His experience also includes knowledge of all LACO, Bi- Trans 200, Bi-Trans 233, and 2033 controller software. Jorge troubleshoots both loop and VDS and works on field wiring issues. He also troubleshoots, maintains, and makes any necessary repairs to Battery Back-up Systems. Jorge is also responsible for making repairs to both street lighting and illuminated street name signs.
Project Experience
• Technician, Traffic Signal Maintenance, Bell Gardens, CA - Jorge is responsible for troubleshooting, repairing, maintaining, and installing traffic signal equipment and communications infrastructure.
• Technician, Traffic Signal Maintenance Services, City of Thousand Oaks, CA - Jorge's responsibilities included working on the City's Econolite controllers, VDS, central system software, and UPS BBS. He was also responsible for lamp bum -outs, turned signals, UPS Installations and maintenance, intersection in flash, blackouts, monthly preventive maintenance, and troubleshooting detection andtor communications.
• Technician, Traffic Signal Maintenance Services, City of Glendale, CA - Jorge's duties involved maintenance for the City's 2070 and 170 controllers, and Video and Opticom Preemption Detection Systems.
+ Technician, Traffic Signal Maintenance, Rancho Palos Verdes, CA - Jorge is responsible for troubleshooting, repairing, maintaining, and installing traffic signal equipment and communications infrastructure
City of Bell Gardens
Traffic Signal Maintenance & Repair
23 ECONOLJTE
Years of Experience 10
Licenses
• NEC -Certified General Electrician,
State of California DIR (#111896)
Certifications/Training
• IMSA Traffic Signal Senior Field
Technician, Level III (#CE_65396)
• IMSA Traffic Signal Field
Technician, Level II (#BE -85396)
• IMSA Traffic Signal Field
Technician, Level I (#AA_85396)
• IMSA Traffic Signal Construction
Technician, Level II (#BC_85396)
• IMSA Traffic Signal Inspector
(#Si_85396)
• IMSA Work Zone Safety Certified
(#ZZ-85396)
City of Bell Gardens
Traffic Signal Maintenance & Repair
Christopher L. plate, IMSA
ITS Technician
Chris serves as an ITS Electrician for Econolite Systems, Inc. (ESI) and has been with the fimm since 2018. He is an NEC -certified Electrician with 10 years of experience in traffic signal maintenance and construction. Chris is also an IMSA Traffic Signal Field Technician Level Iii, an IMSA-certified Traffic Signal Construction Technician, and an IMSA-certified Traffic Signal Inspector. His expertise includes, but not limited to, 332/170 equipment, Econolite controllers, Video Detection Systems (VDS), central system software, and Uninterrupted Power Supply (UPS) Battery Back-up Systems (BBS). Prior to Econolite, Chris worked for the Cities of Torrance and Palmdale as a Traffic Signal Technician. Chris is experienced with programming, Installation, and repair of all traffic signal controllers and related equipment. He is also familiar with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs, and Is proficient in programming, repairs, modifications and testing of Conflict Monitoring Units (CMU) and Malfunction Management Units (MMU). Other capabilities include:
• Expertise with operations, installation, and timing of Emergency Vehicle Preemption (EPV) devices including hardware and software • Ability to perform cabinet modifications and up -grades when necessary • Trained and certified in Centralized Operations Software • Knowledge of basic traffic signal timing principals
Project Experience
• Technician, Traffic Signal Maintenance Services, City of Thousand Oaks, CA — Chris' responsibilities included working on the City's Econolite controllers, Video Detection Systems (VDS), central system software, and UPS BBS. He was also responsible for lamp bum -outs, tumed signals, UPS installations and maintenance, intersection in flash, blackouts, monthly preventive maintenance, and troubleshooting detection andlor communications. • Technician, Traffic Signal Maintenance Services, City of Glendale, CA — Chris' duties involved maintaining the City's 2070 and 170 controllers, Video Detection and Opticom Preemption Detection Systems.
• Technician, Traffic Signal Maintenance Services, County of Ventura, CA s Technician, Traffic Signal Maintenance Services, City of South Gate, CA 24 Electricall License Verifications
Verification of electrician Licenses for our proposed field technicians from the State of Califomia Department of Industrial Relations (DIR) is provided.
2/9/2021
STATE OF CALIFORNIA
DIR-The etedslc'ran cesfficadian
DEPARTMENT OF INDUSTRIAL RELATIONS
Division of Labor Standards Enforcement Electrician Certification Unit P.O. Box 420603
San Francisco, CA 94I42-0603
(510) 286.3900
GAVINAiEWS0M. GO1`O773O1'
I whom it may concern'
The Electrician Certification Unit verifies that according to transactions recorded as of February 8. 2021, the below named Electricians are registered as either a Certified Electrician or an Electrician Trainee with the State of California with the status listed below.
Name
Adams, John E.
Bell, Ryan P.
Dominguez. Cesar
Hale, Christopher L.
Hernandez, Ismael
Oliver. Mike R.
Prato JR. Marco L.
Prato. Hugh J.
Romo, Emilio
Ramo, Jorge O.
Shearer. Ryan. M.
Vu. Scott T.
Zip Code Classlkcailon Status Exp. Date Dumber
92530 General Electrician Certified 09-07-2023 E163483O 92S3I General Electrician Certified 03-23-2022 E156401O 90240 General Electrician Ceitifed 08-05-2023 E138212O
91732 General Electrician Certified 02-15.2022 E1I1&96G 95122 General Electrician Certified 08-23-2021 E12.6371G 92880 General Electrician Certified 02-07-2021 E12S579G 92392 General Electrician Certified 05-17-2022 E148578O 92392 General Electrician Certified 12-09-2023 E159353G 90660 General Electrician Certified 04-07-2023 E158389G 90650 General Electrician Certified 09-05-2023 El 589950 93012 General Electrician Certified 09-28-2021 E107815O 92501 General Electrician Certified 06-2&-2021 E125648O If you have any questions please contact the Electrician Certification Unit of the Division of Labor Standards Enforcement.
Luisa Martinez
Electrician Certification Manager
https://fmw.chr.ca.gov/thsedecuiEtectCartrElecteetiletlata* 111 City of Bell Gardens
Traffic Signal Maintenance & Repair
25 44D. ECONOL►TE
D. SCHEDULE
ESI will respond to requested repairs and knock downs to provide for the City's monthly maintenance period.
The amount of time needed to respond to a call -out is provided in the amount of time needed to reach City Hall in Bell Gardens.
The traffic signal locations and systems will be strategically designated into 12 sections throughout the City. Each section will consist of all City signalized intersections and traffic signal components, to ensure all annual and quarterly inspections and repairs are completed for locations provided in the RFP. Each section'smaintenance will be completed in its designated month.
Any immediate repairs that need to be addressed will be prioritized. Any repairs requiring City approval will be relayed to the City contact person for discussion and notice to proceed. Paperwork submissions of each maintenance completed will be provided, along with monthly invoicing, and will also be submitted digitally.
Meetings will be arranged and established on a bi-weekly basis, at a minimum, or as needed if more frequent updates are required with the City's designated staff or City contractors. We anticipate, at a minimum, the Project Manager and the primary signal technician will attend these meetings. A three-week look -ahead will provide an up-to-date view of day-to-day activities. ESI will discuss the anticipated workload, status of spare parts and inventory, previous month's repairs, on -going City projects requiring on -site support, and other outstanding Issues during these meetings. Any new developments and City projects will be integrated into the project schedule. Notes taken during the meetings will then be distributed to all attendees.
ESI is also well trained in the utilization of virtual conference rooms and mobile conference calls for any circumstance that prevents in -person meetings (if needed).
City of Bell Gardens
Traffic Signal Maintenance & Repair
26 ECONOLJTE
E. REFERENCE S
lava
alteda r
12741.
B AN litli MVARINNO
COMFY
City of Bell Gardens
Traffic Signal Maintenance & Repair
27 ESI currently maintains over
15,000 ITS locations with a
distinguished 19 -year record of
successful, ongoing contracts
performing traffic signal
maintenance and on -call
emergency services for agencies
with requirements like those of the
City Of Bell Gardens.
Table 3 (next page) provides a
partial list of the local agencies
where ESI is currently providing
traffic signal maintenance and
repair services. The duration of our
contracts is demonstrable proof of
satisfied, ongoing customers,
Additionally, the approximate
number of signals is included as a
reference to scope of our project
capabilities. We encourage the City
to contact these agencies to
discuss their experiences working
with us.
ECON©LI'TE
Table 3 — Project Refer ences
City of
Bell Gardens
City of
Montclair
City of
Brea
City of
Thousand Oaks
Updating, repairing, and maintaining the City's traffic signals with services that includes, but not limited to routine monthly maintenance, extraordinary maintenance, emergency services lamp replacement maintenance of video detection systems, UPS installation and maintenance, intersection re -wiring, solar powered flashing beacons, and IR WL maintenance .
ESI is providing traffic signal, ITS, high voltage series streetlight maintenance, full traffic signal maintenance service including extraordinary maintenance, lamp replacement, fiber optics communications and termination, installation, testing, video detection systems maintenance, UPS installation and maintenance, intersection re -wiring, solar powered flashing beacons, and IRWL maintenance Traffic signal, ITS, high voltage series streetlight maintenance, full traffic signal m aintenance service including extraordinary maintenance, lamp replacement, fiber optics communications and termination, installation, testing, video detection system s m aintenance, UPS installation and maintenance, intersection re -wiring, solar pow ered flashing beacons, and IRWL maintenance
Provide full traffic signal maintenance services, which includes extraordinary m aintenance, lamp replacement, maintenance of VDS, UPS installation and maintenance, intersection re -wiring, solar pow ered flashing beacons, and iR WL maintenance. Expand traffic controllers and CCTV network communications, eliminating the City's disjointed collection of ISP connections, IP-over copper, and fiber segments. Provide deployment of new fiber segments and develop network design detailing routing, VLAN, IP configuration of new overall network.
City of Maintain traffic signals throughout the city by regularly performing preventative W estminster maintenance and by providing emergency services when needed.
City of Glendale Maintain traffic signals throughout the city by regularly performing preventative maintenance and by providing emergency services when needed.
City of La Verne Maintain traffic signals throughout the city by regularly performing preventative maintenance and by providing emergency service s when needed.
City of Upland Maintain traffic signals throughout the city by regularly performing preventative maintenance and by providing emergency services when needed.
City of Bell Gardens
Traffic Signal Maintenance & Repair
78 Chau Vu, Public Works Director
8327 Garfield Ave .
Bell Gardens, CA 90201
(562) 806-7770 [email protected]
Noel Castillo, Public Works Director
5111 Benito St .
Montclair, CA 91763
(909) 625-9441 ncastillo@diyofmontdair .org
47 Will Wenz, Public Works Superintendent
54 N. Berry St, Brea, CA 92821
(714) 990-7695 WillW@cityofbrea .net
171 Robert Sweating, Assoc. Engineer
2100 Thousand Oaks Blvd
.Thousand Oaks, CA 91362
(805) 449-2438 rs [email protected]
77 Adolfo Ozaeta, Transportation Manager
8200 Westminster Blvd., Westminster, CA 92683
(714) 548-3462 [email protected]
235 Pastor Casanova, Principal Traffic Engineer
633 E. Broadway, Ste. 205, Glendale, CA 91206
(818) 548-3945 [email protected]
25 Anthony Ciotti, Deputy Director of Public Works
3660'D" St., La Verne, CA 91750
(909) 596.8741 [email protected]
108 Bob Critchfield, Engineering Manager
460 N. Euclid Ave. , Upland, CA 91786
(909) 291-2946
bcritchfield@d. upland.ca. us
28 Chris Hanson
Scott Vu
Cesar Dominguez
Chris Hanson
Hugh Pr oto
Mike Oliver
Chris Hanson 2008 — $145K
Hugh Proto Ongoing Annually
Ryan Bell
2010 — $200K
Ongoing Annually
2010— $130K
Ongoing Annually
Chris Hanson 2005— $350K
Ryan Shearer Ongoing Annually
Chris Hale
Cesar Domingu ez
Emilio Rome
Scott Vu
Marco Proto
Hugh Proto
Chris Hanson 2004— $135K
Hugh Proto Ongoing Annually
Nike Oliver
Chris Hanson 2018— $750K
Hugh Proto Ongoing Annually
Cesar Dominguez
Emilio Romo
Jorge Rome
Chris Hanson 2011 - $100K
Nike Oliver Ongoing Annually
Chris Hanson
Mike Oliver
2020— $150K
Ongoing Annually
ECONOL/TE
r=k
Firieturcorr,
rice
r1e
Cast
Chris Hanson 2002- _..__ $600K
Hugh Proto Ongoing Annually
Scott Vu
Ryan Bell
Chris Hanson 2012- $120K
Mike Oliver Ongoing Annually
Hugh Proto
Chris Hanson 2016 - $200K
Mike Oliver Ongoing Annually
Hugh Proto
Chris Hanson 2005- $90K
Mike Oliver Ongoing Annually
Hugh Proto
Marco Proto
City of Santa Ana Maintain traffic signals throughout the city by regularly perfor ming preventative 303 maintenance and by providing emergency services when needed .
City of Claremont Maintain traffic signals throughout the city by regularly performing preventative m aintenance and by providing emergency services when needed.
City of Eastvale Maintain traffic signals throughout the city by regularly performing preventative maintenance and by providing emergency services when needed .
City of Yucaipa Maintain traffic signals throughout the city by regularly performing preventative maintenance and by providing emergency services when needed .
City of Bell Gardens
Traffic Signal Maintenance & Repair
Cesar Rodriguez, Senior Civil Engineer
20 Civic Center Plaza, Santa Ana, CA 92701
(714) 647-5626 crodriguez5@santa-ana .org
43 Vince Ramos, Associate Engineer
207 Harvard Ave., Claremont, CA 91711
(909) 399-5395 vramos@ci .claremontca .us
44 Craig Bradshaw, Supervising Engineer
12363 Limonite Ave., Ste. 910, Eastvale, CA 91752
(951) 703-4472 [email protected]
28 Fermin Preciado, City Engineer
34272 Yucaipa Blvd., Yucaipa, CA 92399
(909) 797-2489 fpreciado@yucaipa,org
29 ECOIVOLIT `E
A AUTHORIZATION
This proposal has been signed by Christopher J. Hanson, Operations Manager. He is an official authorized to bind Econolite Systems, Inc. (ESI), ESI affirms that this proposal is valid for a period of no less than ninety (90) days.
G. INSURANCE
Econolite Systems, Inc. (ESI) has read the City's indemnification and insurance requirements andis prepared to meet these requirements upon selection. A sample evidence of insurance certificate has been provided provided.
ACORRJd
CERTIFICATE OF LIABILITY INSURANCE
core ei ID41T1 s
64AIXJ021
THIS CIRTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS No RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTMICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES aaow. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTfTJTE A CONTRACT BETWEEN ME IS U?JG Neuriee(S), AUTHORIZED AEPFIESENTA1NE OR PRODUCER, AND THE CIRnRCATE HOLORI.
E PORtANT: p the endings dies header is en ADOGIOMAL ifdirtikED, the N SUBROGATION IS WANED. subject to the isms and conditions ORthe this csallrala does not 'weft ri hts to Os certificate holder In See of armuwsa
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SHOULD ART OF THE ABOVE DESfRISPD POUCINN SE CANCELLED EOM
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E49E6,2M6ACORD CORPORATION. AS mitts named.
MORD 26 pot e103) The ACORO name and logo are registered narks of MORD City of Bell Gardens
Traffic Signal Maintenance & Repair
30 eccorvOLifTE
H. ESTIMATED COSTS
EconoMe Systems, Inc. (ESI) has included estimated costs and an hourly rate schedule for personnel and equipment which will be valid for at least one (1) year from the effective date of the contract.
Prevailing wages for applicable personnel, costs for the monthly maintenance period, and repair response for knock downs or other requested repairs, have been provided
The following pricing forms are included in the pages that follow. • Proposed Pricing for Monthly Services
• Proposed Pricing for Extra Work Cost Schedule
City of Bell Gardens
Traffic Signal Maintenance & Repair
31 EG©N©LITE
PROPOSED PRICING
FOR THE
TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES
MONTHLY SERVICES
TO: Chau Vu, Public Works Director
City of Bell Gardens
7100Garfteld
Bell Gardens, CA 90201
FROM: Econolite Systems. Inc.
Name of Proposer Firm
To furnish the traffic signal maintenance and repair services described in this proposal, the Proposer would charge the prices given below. Please complete this form or in an attachment, and sign and date this form end any amending document.
(1) Routine traffic signal maintenance and repairs per Intersection for 38 Existing Intersections: $ 86.30 each per Month:*
(2) Routine traffic signal maintenance and repairs per each location for Ea Flashing Pedestrian Beacon: $ 34.61 each per month;
(3) Routine traffic signal maintenance and repairs per each location for 8 Pedestrian Crosswalk Signals: $34.81 each per month;
(4) Routine traffic signal maintenance and repairs per each location for 31 Radar Speed Display Signals: $26.98 each per month.
Total Proposal Amount In figures:
$4977,64 , total per month
Total Proposal Amount written in words:
Four Thousand Nine Hundred Seventy -Seven Dollars end Sixty -Four Cents " This proposed price Includes monthly night inspection and annual conflict monitor testing.
The undersigned certifies that the foregoing prices are valid for ninety (90) days from the proposal due date,and that these wilt be the prices maintained throughout the contract period.
Christopher Hanson, Operations Manager
Name, Tide
City of Boll Gardens
Traffic Signal Maintenance & Repair
Authorized Signature
32 03/04/2021
Date
4 EC©NOLITE
PROPOSED PRICING
FOR THE
TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES
EXTRA WORK COST SCHEDULE
Hourly Rate Hourly Rate Hourly Rate
Regular Time Overtime Doubtetime
1. LABOR
Superintendent $ 95.06 $ 127.61 $ 160.15
Signal Maintenance Technician $ 113.84 .. . $ 147.46 $ 280.28 Laborer $ 95.06 $ 127.61 $ 160.15
Painter $ 85.89 $ 119.12 $ 151.35
Engineering Technician $ 140.13 $ 186.23 $ 232.32
(Transportation Systems Electrician)
2. EQUIPMENT
Flex Lift (Bucket Truck)
Pickup Truck
Service Truck wl generator and tools
Crane with Operator
Boom Ladder Truck
Concrete Saw
Compressor
Rate/Trip
$ 73.65
$ 73.66
$ 73.65
$ 404A0
$ 72.21
$ 14.03
$ 14.03
Any equipment not specified above will be at Industry Market Rate.
3. MATERIALS
Suppliers invoice price (cost) shall be provided by Contractor.
4. SUBCONTRACTED SERVICES
Suppliers invoice price (cost) shell be provided by Contractor.
5. JOB SITE INSPECTION t` When requested) $ 133.95 per hour
6. PAINTING OF CONTROLLER CABINETS $422.86 each
Clean, primer, and repaint controller cabinet exterior surfaces with paint color as specified by City.
7. REPLACING OF LOOP DETECTORS
6' x 6' THREE OR FOUR TURN Type A or Type E Loop Detector, Including saw cut lead in. $729.44 each
8. OVERHEAD & PROFIT
(NOT TO EXCEED 20%)
To be added to Contractor's verified invoice amount
20 %
9. 24 -HOUR TOLL FREE EMERGENCYNUMBER 1800) 411-000'I
City of Bell Gardens
Traffic Signal Maintenance & Repair
33 ECONOL.ITE
J. IN °ICING
Econolite Systems, Inc. (ES!) will meet the reasonable requirements for Bell Gardens invoicing, identifying each intersection, the work performed, and when and how long it takes.
City of Bell Gardens
Traffic Signal Maintenance & Repair
34 fiPP EC AIOLITE
APPENDIX. FORMS
The following forms have been notarized and included in the pages that follow, • Proposal Response Form
• Non -Collusion Affidavit
City of Bell Gardens
Traffic Signal Maintenance & Repair
35 0 ECONOL/TE
CITY OF BELL GARDENS
PROPOSAL RESPONSE FORM
FOR
TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES
TO: CITY OF SELL GARDENS
FROM: Econoli a Systems, Inc
COMPANY NAME
1250 N. Tustin Avenue, Anaheim. CA 02807
ADDRESS
i714)030-3700
PHOI' $E BER
AUTHORIZED SIGNATURE
Christopher J. Hanson
(tome)
DIR Contractor Registration Number: 1000052909
(7141 8308349
FAX NUMBER
Operations Manager
TITLE
02/26/2021
DA'L'E
The above -signed agrees to furnish to the City of Bell Gardens with the scope of services and conditions set forth in the Proposed Pricing for the Traffic Signal Maintenance and Repair Services — Monthly Services and the Proposed Pricing for the Traffic Signal McIntenance and Repair Services — Extra Work Cost Schedule., in detail without exceptions other than by mutual agreement Sic BrRM pRS,MEonthisw., n„dayct.,...Februs , .,2021,
(Notary Public) My Commission Expires
le:marysinemethitteriestsamertmetessentaterserifts algr PeW Mtaao adtsryasstha
tNert: Geist eA e►grat t: V" o.rt
Islialbee id awe to istiesiatOMAMI
enwl «rfl '
1;1,1 jtyll
ptewaga manstrYelerelelfedmeethmat
bWho porprb elOWNNIIMIWPCrN
. jr Lfl, Li+. - C4
City of Bell Gardens
Traffic Signal Maintenance & Repair
- JIWNWFSA J. oewr al
COMM. #2285183
g r NoIny P iIG • Cafilania
st �, Orange CoUMy
t Conn. cwirts Aug 20,2001
36 t ECONOLITE
NON -COLLUSION AFFIDAVIT
STATE OF CALIFORNIA )
}
COUNTY OF Orange )
Chris J. Hanson , being first duly sworn, deposes and says that hefshe is Operations Manor or Eoonolte Systems, fnc.
(Title) (Name of Proposer)
the party making the foregoing proposal; that the proposal Is not made In the interest of, or on behalf • of, and undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and non collusive or sham; that the proposer has not directly or Indirectly colluded. conspired, avntnived, or agreed whir any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not In any manner, directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put In a scram proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, dicey or Indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to flx any overhead, profit or coat element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested In the proposed +=be *,, that an statements contained in the proposal are hue; and further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof; or divulged information submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged Information or data relative thereto, or paid, and will not pay, any fee b any corporation, pa..pdnership, company association, organization, proposal depository, or to any r' mber or' agent thereof to effectuate a collusive or sham proposal. (Signature)
Ctxfatopher.I Hanson
(Typed Name)
SUNCRI ED FORE1 lean -this' 2e , day of---..Etbruary , ?0?1 seen �il erease= w:
awe ospi prrea.dea eesnea.
fMrerCieleaate_ rriY D1
olbuhert a rm tureargeraifteapieff.
k
pamilea saaereimar rrraaeyeeWam
aberheoramakiieleppaalite
City of BeII Gardens
Traffic Signal Maintenance & Repair
My Commission Expires:
37 moil rat),
1fi� CRMMt d12298463
r wmy No Public • CalUwrda
Orange 4,
x ` :. 'fa: Comm, Etr. Ira Aum 20. 1
ECONOLJTE
CERTIFICATE HOLDER
CANCELLATION
PRODUCER
Marsh Risk & Insurance SeMces
17901 Von )Carman Avenue, Suite 1100
(949) 399-5800; License «0437153
Irvine, CA 92614
CN119180939-Econo-GAWU.-20-21
INSURED
Econolite Group, Inc.
1250 N. Tustin Avenue
Anaheim, CA 92807
ACC D
CERTIFICATE OF LIABILITY INSURANCE
DATE(NM/DWYYYY)
05/03/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(Ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ..a . .. cam ACT
NAME:
PHONE
._._
E.MA
to NtLo, Ex()'_—
INSURERfS AFFORDING COVERAGE
INSURER A : Travelers lndemnft4 Co Of CT
INSURER B : NIA
---- �-----..._
.... SU ----..._ _._....
INSURER C : Travelers P perry Casually Company Of America INSURER D : N/A
1N SURER
INSURER F :
N1:
MAC Y
25682
N/A
25674
N/A _
COVERAGES
CERTIFICATE NUMBER:
LOS -002545713-01
REVISION NUMBER: 3
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY RAVE BEEN REDUCED BY PAID CLAIMS.
ILNTSRR} TYPE OFINSURANCE �It(7IlYV(A POLICY NUMBER
X COMMERCIAL GENERALLIAB1LnY
J CLAIMS -MADE E OCCUR
GEN'L AGGREGATE LIMIT APPUES PER:
X.... POLICY JET LOC
OTHER:
AUTOMOBILE LABILITY
X ANY AUTO
OWNED SCHEDULED
AUTOS ONLY ) AUTOS
X 1 HIRED X , NON -OWNED
.. ' AUTOS ONLY _._---„i AUTOS ONLY
6306J492624TCT20
UMBRELLA LIAB
EXCESS LIAR
OCCUR
CLAIMS -MADE
DED RETENTIONS
I WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER1EXECUTIVE
OFFICEFi/MEMBEREXCLUDED?
(Mandatory In NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
YIN
N/A
UB1 N4540682014G
'Ir1 _ POLICY EXP
MIDDrYYYY}
POLICY EFF"
�S1WIDtYYYYY'
06/27/2020 06(2712021
06/27/2021
06/27/2021
UNITS
EACH OCCURRENCE I S 2,000,000
-tYA Eco
o !SES( oNTne race;n) $
300,E
w
PERSONAL d ADV INJURY $ 2,000,000
4,000,000
GENERAL AGGREGATE
PRODUCTS . COMP/OP AGO 1 $ 4,000,E
rr
1L binant
BODILY INJURY (Par person) $
BODILY INJURY (Per accident) $
•PROPERTYDAMAGE��
(Pe arldenf)
S
EACH OCCURRENCE
AGGREGATE
X I STATUTE,_ -f,,.__. -.t...
EL EACH ACCIDENT $
EL DISEASE - EA EMPLOYEE, $
E.L. DISEASE - POLICY LIMIT $
2,000,000
1,000,000
1,000,000
1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101. Addltlonal Remake Schedule, may be attached if mor.spaa Is required) Re: Traffic Signal Maintenance and Repairs SeMces
City of Bet Gardens Its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns are Included as additonal insured (except workers' compensation) where required by written contract This Insurance is pdntary and non-contributory over any existing insurance and limited to liability arising out of the operations of the named insured subject 10 policy terms and conditions. Waiver of subrogation Is applicable where required by written contract and subject to policy terms and conditions.
City of Bell Gardens
Attn: Public Works Director
7100 S. Garfield Ave.
Bell Gardens, CA 90201
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
of Marsh Risk & Insurance Services
Jessica Boswell
O1988-20113 ACORD CORPORATION. All rights reserved.
ACORD 25 (20113/03) The ACORD name and logo are registered marks of ACORD
Policy Number: 8:10-5P24802A-TIL-20
COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ iT CAREFULLY.
BUSINESS AUTO EXTENSION ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any in)ury, damage ar iirtedtcal expenses described in: any of the provisions of this endorsement May be excluded or limnllted by another endorsement to the Caverage.Part. and these coverage broadening provisions do not apply to the extent that, coverage is excluded or limited by such an endorsement, The following fisting is .a general cover Oa iption .only, LImItatigng and exclusions may apply to these coverages. Read ap'the provisions of tills an- dorsemisnt and the rest of your policy carefullytn determine tights, duties, and What is and Is not covered.
H. HIRED AUTO PHYSICAL. DAMAGE-- LOSS OF
USE —INCREASED Llt+d1T
I. PHYSICAL DAMAGE - TRANSPORTATION
EXPENSES -.INCREASED LIMIT
J. PERSONA PROPERTY
K. AIRBAGS
L. NOTICE AND. KNOWLEDGE OF AOCI.DENT OR
LOSS
M. BLANKET WAIVER OF SUBROGATION
N; UNINTENTIONAL ERRORS OR OMISSIONS
A .E3ROAD FORM NAMED INSURED
B. BtAWKET ADDITIONAL INSURED
C. EMPLOYEE HIRED AUTO
D. EMPLOYEES AS INSURED
E. SUPPLEMENTARY PAYMENTS INCREASED
LIMITS
F. HIRED AUTO - LIMITED WORLDWIDE COV-
ERAGE - INDEMNITY BASIS
G. WAIVER OF DEDUCTIBLE - GLASS
PROVISIONS
A. BROAD FORM NAMED INSURED
The following is added to Paragraph Ai., Who 1s
An Insured, of SECTION!! -COVERED Airreis
yAB1LITY COVERAGE:
Any • organization you newly acquire or form dur-
ing the policy' period over which you maintain
50% or more ownership interest and that is not
separately insured for Business Mite Coverage.
Coverage under this provision is afforded only un-
to the 180th day after you acquire or form the or-
gariixatlon or the end of the policy period, which-
ever Is earlier.
B, BLANKET ADDITIONAL INSURED
The following is added to Paragraph c. in Al.,
Who is An insured, of SECTION It — COVERED
AUTOS 1.AABILITY COVERAGE:
Arty persini or organization who Is required under
a uiritten r rtract or agreement between you and
that person or organization, that is signed and
executed by you before the $b dily injury" or
"property damage" occurs and thtt is in effect
during the policy period, to be named as art adrN-
tloriai Insured is err 1nstired" for Covered Autos
Liability Coverage, but only for damages to which
CA T3 53 02.15
this insurance dies and only to the extent .that
person or organization qualifies as an 'Insured"
under the Who Is Art insured provision contained
in Section
C. EMPLOYEE HIRED AUTO
1. The fbilawing is added to. Paragraph A.1.,
Who le An insured, Of SECTION 11.- COV-
ERED AUTOS. UABILITY COVERAGE:
An "employee" of yours is an "insured" While
operating an "auto" hired or rented under a
contract or agreement in an "employee's"
name, with your permission, While perforrriing
duties,: related to the conduct of your bust-
assn,
2. The following replaces Paragraph b. in BA,
Other . Insurance, of SECTION IV — BUSI-
NESS AUTO CONDmONS:
b. For Hired Auto Physical Damage Cover-
age, the following are deemed to be cov-
ered'"atitos" you Own:
{1.) Any covered "auto" you lease, tine.
rent or borrow and
(2} Any covered "auto° hired or rented by
your "employee" under. a c o tract in
an "employee's" name; with your
0 2015 The Travelers Inderno4 Company. Ni Aght reserved.
Incloc0a copyrihited material of hlsttiance Semites Office. Inc: with its parrtdcsion.
COMMERCIAL AUTO
permission, while performing duties
related to the conduct of your busi-
ness.
However, any "auto" that is leased, hired,
rented or borrowed with a driver is not a
covered'autd.
D. EMPLOYEES AS INSURED
The following Is added to Paragraph A.1., Who Is
An Insured, of SECTION iI - COVERED AUTOS
LIABILITY COVERAGE:
Any "employees" of yours is an "insured" while us-
ing a covered "auto" you don't own, hire or borrow
in your btm(ness or your personal affairs.
E. SUPPLEMENTARY PAYMENTS — INCREASED
LIMITS
1. The fottowlmg replaces Paragraph A.2.e.(2),
of SECTION n — COVERED AUTOS LIABIL-
ITY COVERAGE:
(2) Up to $3,000 ku carat of bail bonds (in-
cluding bonds for related traffic law viola-
tions) required because of an "accident"
we cower. We do not have to furnish
these bonds.
2. The following replaces. Paragraph A.2.e.(4),
of SECTION II — COVERED AUTOS LIABIL-
ITY COVERAGE:
(4) All reasonable expanses Incurred by the
"insured" at our request, Including actual
loss of earnings up to $500 a day be-
cause of time off from work.
F. HIRED AUTO — UMtTED WORLDWIDE COV-
ERAGE — INDEMNITY BASIS
The following replaces Subparagraph (S) in Para-
graph B.7., Policy Petted, Coverage Territory,
of SECTION IV — BUSINESS AUTO CONDI-
TIONS:
(5) Anywhere In the world, except any country or
judsdict cn while any trade sanction, em-
bargo, or similar regulation imposed by the
United States of America applies to and pro-
hibits the transaction of business watt or
within such country or jurisdiction, for Cov-
ered Autos Liability Coverage for any covered
"auto" that you lease, him, rent or borrow
without a driver fora period of 30 days or fess
and that is not an "auto" you leas, hire, rent
or borrow from any of your "employees",
partners (if you are a partnership), members
(if you am a limited liability company) or
members of their households.
(a) With respect to any claim made or "suit'
brought outside the United States of
America, the territories and possessions
of the United States of America, Puerto
Rico and Canada:
(I) You must arrange to defend the "in-
sured" against, and investigate or set-
tle any such claim or "suit" and keep
us advised of all proceedings and ac-
tions.
(H) Neither you nor any other involved
'Insured" will make any settlement
without our consent.
(lb) We may, at our discretion, participate
in defending the 'insured" against, or
to the settlement of, any claim or
"suit".'
pv) We wbi reimburse the Insured" for
sums that the "insured" legally must
pay as damages because of "bodily
injury.' or "property damage" to which
this insurance applies, that the in-
sured' pay's Wei our consent, but
only up to the limit described in Para-
graph C., Limits Of insurance, of
SECTION fI -- COVERED AUTOS
LIABILTY COVERAGE.
(v) We will reimburse the Insured" for
the reasonable expenses Incurred
with our consent for your Investiga-
tion of such claims and your defense
of the 'Insured" against any such
"suit", but only up to and included
within the limit described In Para-
graph C., Limits Of Insurance, of
SECTION it — COVERED AUTOS
LIABILITY COVERAGE, and not in
addition to such limit. Our duty b
make such payments ends when we
have used up the applicable limit of
insurance in payments for damages,
settlements or defense expenses.
(b) This insurance l4 exc e s over any valid
and collectible other insurance available
to the Insured" whether primary, excess,
contingent or on any other basis.
(c) This Insurance Is not a substitute for re-
quired or compulsory Insurance in any
country outside the United States, its ter-
ritories and possessions, Puerto Rico and
Canada.
Includes copyrighted material at Insanity* Scream Mee, Inc. with Ks permirelon CA T3 530215
COMMERCIAL AUTO
You agree to maintain all required or
oonfpulsory intact nge in any such coun-
ty up to the mintrgutn limits required by
local law. Your fanure to comply with
comptsory insU.rar ee regt rements will
not inVaitdate the overage afforded by
this policy, butwe will only be liable to the
same extent we would have been liable
had you COMplied With the compulsory in-
suranCe requirements.
(d) It is understood .that we are not an edmll-
ted or authorized insurer outside the
United States of America, its territories
and possessions, Puerto Rico and Can-
ada, We assume no respensibilty for the
furnishing of certificates of insurance, or
for compliance its any way with the laws
Of tither Countries mating to insurance.
G. WAIVER OF DEDUCTIBLE —GLASS
The following is added to Paragraph D., Dart tcrti-
ble, Of SECTION III - PHYSICAL DAMAGE
COVERAGE:
No deductible for a covered "auto" will apply to
g as damage If the glass Is repaired rather than
replaced.
H. HIRED AUTO PHYSICAL DAMAGE -- LOSS OF
USE — INCREASED LIMIT
The following replaces the list sentence of Para-
grapt A.4.b., Loss Of Use Exrenaes. of SEC-
Ta17m III -- PHYSICAL DAMAGE COVERAGE:
However, the most we will pay far any expenses
for. Iola of use Is $65 per day, to a rnaicirhitn of
$750 for any one "accident".
I. PHYSICAL DAMAGE — TRANSPORTATION
EXPENSES— INCREASED UMIT
The following replates the first sentence in Para-
graph A.4.a., Transportation Expenses, of
SECTION W — PHYSICAL DAMAGE COVER-
AGE;
We will pay up. to $50 per day to .a maximum of
$1,500 far .temporary bansportetlma expense In-
c:erred by you because of the total theft of a cov-
ered "auto" of the private 'passenger type•
J. PERSONAL PROPERTY
The. following is added to Paragraph A.4., coven.
age Extensions, of SECTION III — PHYSICAL
DAMAGE COVERAGE:
Personal Property
We Wig pay up to. $400 for "toss" to wearing ap-
parel .and other personal property which is:
(1) Owned by an "insured", and
CA T3.53 0215
(2) in or on your covered °auto".
This coverage applies only in the event of a total
theft of your covered "auto".
No deductibles apply to this Personal Property
coverage,
K. AIRBAGS
The following is added to Paragraph B.3.; Exelu-
stone,: of SECTION III — PHYSICAL DAMAGE
COVERAGE:
Exclusion 3.0. does not apply to "loss" to .one or
more airbags in a covered "auto" you evdn that in -
flake due to a cause other than a cause of "kiss"
set forth in Paragraphs A.1.b. and Aim., but
only:
a. If that "auto" is a Covered sauterfor Cornpre-
henelve Coverage under this policy;
b. The airbags are not covered under any war-
ranty; and
c. The airbags were not intentionally Inflated.
We wig pay up to a maximum of $1,000 for any
one loss".
L NOTICE AND KNOWLEDGE OF ACCIDENT OR
LOSS
The following Is added to Paragraph A.2.a., of
SECTION W — BUSINESS AUTO :ICONDITIONS:
Your duty to give us or our authorized representa-
tive prompt notice of the "ai<citlerit" or "loss" app
plies only when the "eoeident" or loss" is known
to:
(a) You (if you are an individual);
(b) A partner (if you are � partnership);
(c) A member (if you are a limited liability corn-
pany);
(d) An exeoutive officer, director or insurance
manager (if you are a corporation or other or-
ganization); or
(s) Any "employee" authorized by you to give no-
tice of the °accident" or °Ices".
M. BLANKET WAIVER OF SUBROGATION
The following replaces Paragraph A5„ Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV - BUSINESS AUTO CONDI-
-PC*4S:
5: Transfer Of Rights Of Recovery Against
others To Us
We waive any right of recovery we may have
a sInst any person or organization to the ex-
tent required of you by a written contract
Signed and executed prior to any
,. `accident"
or loss", pfx�vIded that the 'accident' or los. s e
arises out of operations contemplatted by
02045 The T ors Indemnity +CompSMr,All rights reserved.
Includes copyrighted meteri$i of Utterance Sen+loesoatkb, Inc: riot lis'perrrils$Ian.
Pagel of 4
tAL AUTO
to the
9 ERRORS OR ■ 93 NS
o P: .,, .ph B.
tatton, Or Pr of
ESS A O CON NS:
4 2015 The Tmvelera Indemn
Cap
Win
unl at fission of. or urinten
information given by • _ shall rot
your rights under this hisu
ion not a�
mlum or e
tion n n
our right to cot.
se our •, st of
ny. M i . t. 15
Office. Inc wish ile r
Policy Number: 630-6J492624=TCT-2Q
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POt.I CY. PLEASE READ IT CAREFULLY
BLANKET ADDITIONAL INSURED
(CONTRACTORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
1. WHO IS AN 'INSURED — (Section I!) Is amended
to include any person or organization that you
agree in a "written contract requiring ineuranore
to knclude as an additional inst red on bile Cover-
age Part, but:
a) Only with respect to .liability for"bodily Injury,
"property damage" or "personal injury"; and
b) if, and only to the extent that, the injury or
drainage is caused .by ads or omissions of
you or your subs o.ntractor in the performance
of "your work" to which the "written omntract
requiring insurance" .applit es. Tthe person or
orgarrkation does not qualify as an additional
Insured with respect to the indeperident acts
or omissions of such person or organization.
2. The insurance provided to the additional Insured
by this endorsement is limited as follows:
a) in the event that the Limits of Insurance of
this Coverage. Part shown in the Declarations
exceed the limits of liability required by the
"written contract requiring Insurance", the in-
surance provided to the additional tnsured
shall be limited to the limits of liability re-
Gulred by that "written contract requiring In-
surance`: This endorsement shall riot in-
crease the limits of insurance described in
Section III — Limits Of insurance.
b) The Insurance provided to the additional in-
sured does not apply to "bodily injuury "prop-
erty damage" or "person 1 Injury' arising out
of the rendering of, or failure to render, any
professional architecture', engineering or sur-
veying services, including:
I. The preparing, approving, or failing to
prepare or approve, maps, shop draw-
ings, opInions, reports, surveys; field or-
ders or change erderr, or the preparing,
approving, or failing to prepare br ap-
prove, drawings end specifications; and
IL Supervisory, inspection, .architeolurai or
engineering activities.
c) The insurance provided to the additional in-
sured does not apply to "bodily injury" or
"property damage" caused by "your work"
and included in the "productg=completed op-
eretions hazard" unless the "written contract
requiring insurenoe spgrifialty requires you
to provide such coverage for that. additional
Insured, and then the insurance provided to
the additional insured applies only to such
"bndlly injury" or "property damage" that oc-
curs before the erid of the period of time for
which the "written contract requiring Insur-
ance" requires you to provide such coverage
or the end of the policy period, uattichever is
earlier.
3. The insurance provided to the additional insured
by this endorsement is excess over any valid and
collectible "other Insurance", whether primary,
excess, contirrgrtnt or on .any other basis, that is
available to the additional Insured for a loss we
cover under this endorsement. However, if the
"written contract requiring insurance" specifically
requires that tats insurance apply on a .primary
basis or a primary and non-contributory basis,
this insurance is primary to "Other insurans"
available to the additional Insured which covers
that person or organization as a named Insured
far such IosS, and we win not share with that
"other Insurance". But the insurances provided to
the additional insured by this endorsement still is
excess over any valid and coll ble "other lin-
surance, whether primary, excess, contingent or
on any other basis, that is wettable to the addi-
tional insured when that person or organization is
an additional insured under such "other insur-
ance",
4. As a condition of coverage provided to the
additional insured by this endorsement
aj The additional insured must give us written
notice es soon .as practicable of an "occur-
rence" .or an offense which may result in a.
claim. To the extent possible, such notice
shored include;
CGD2460805
© 2005 The St. Paul Travelers Companies, Inc. Page 1 of Z_
COMMERCIAL GENERAL LIABILITY
I. How, when and where the "occurrence"
or offense took place;
II. The names and addresses of any inured
pons and witnesses; and
iii. The nature and location of any Injury or
dame arising out of the'occurrences or
offense.
b) if a claim is made or "suit' is brought against
the additianei insured, the additional insured
must
I. Immediately record the specifics of the
claim or °uulr and the date received; and
It, Notify us as soon as practicable.
The additional insured must see to it that we
receive written notice of the claim or *suit* es
soon as predicable.
c) The additional insure must immediately
send us copies of as legal papers received in
connection with the claim or "suite, cooperate
with us In the investigation or settlement of
the claim or defense against the "suit", and
otherwise comply with ail policy conditions.
d) The additional insured must tender the de-
fense and Indemnity of any claim or 'stir to
any provider of "other insurance' which would
cover the additional Insured for a loss we
cover under this endorsement. However, this
condition does not affect whether the insur-
ance provided to the additional Insured by
this endorsement is primary to 'other insur-
ance" available b the additional Insured
which covers that person or organization as a
named insured as described in paragraph 3.
above.
5. The following dettnitton Is sided to SECTION V.
- DEFINITIONS:
"Written contract requiring insurances means
that part of any written contract or agreement
under which you we required to inducts a
person or organization as an additional in-
sured on this Coverage Part, provided that
the 'bodily injury" and 'property damage" oc-
curs and the "personal injury* is caused by an
offense conned:
a. After the signing and execution of the
contract or agreement by you;
b. White that part of the contract or
agreement Is in rifled; and
c. Before the end of the policy period.
2005 The St. Paul Travelers Companies, Inc.
CO 02 46 Q6 05
Poliey Number 630-6:.f492624-TCT-20
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
XTEND ENDORSEMENT FOR COMMERCIAL INDUSTRIES
This endorserinent medfies insurance provided under the following:
COMMERCIAL. GENERAL LIABILITY COVERAGE PART
GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens. Coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limitedby another endorsement to this Coverage Part, and these coverage broadening provisions do not apply to the exiei^rt that coverage is excluded or limited by such an errdorserhefL The following listing is.a general cover- age description only. Limitations and occlusions may apply to these coverages. Read ail the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and •what is and is not ,covered.
A Broadened Named Insured
l3, Blanket Additional insured — Broad Form Veridors
C. Damage To Promisee Rented To You
• Perite of fire, explosion, lightning, smoke,
water
• Limit increased to $3O0 000
D. Blanket Waiver Of Subrogation
E. Blanket Aidditnonal Insured — Owners. Managers
Or Lessors Of Premises
F. Blanket Additional Insured — Lessors Of Leased
Equipment
G. Incidental Medical Malpractice
H. Personal Injury — Assumed By Contract
I. Amended Bodily Injury Definition
PROVISIONS
A. BROADENED htAMEO INSURED
1. The following is added to SECTION II -- WHO
IS AN INSURED:
Aniy organization, other than a partnership or
joint venture, over which you maintain owner-
ship or majority interest an the effective date
a€ the policy qualifies as a Named Insured
However, coverage .for any such organization
wits tease at of the date during the porn pe-
clod that you no longer maintain :ownership of,
or majority interest in, such organization.
2. The following replaces Paragraph 4.a. of
SECTION It - WHO I5 AN INSURED:
e. Coverage under. this provision is afforded
only until the 180th day after you acquire
or form the organization or the end of the
policy period, whichever is earlier, unless
reported In writes to us I+vft}*i 180 days.
Bodily !ntury To Co=Eirnplo ees And Co -Volunteer
Workers
Aircraft Chartered With Crew
Non -Owned Waterc ft - Increased From 25 Feet
To 50 Feet
Increased Supplementary Pyments
• Cost of bail bonds increased to S2,600
- Loss of earnings increased to $500 per day
Medical Payments - increased Limit
Knowledge And Notice Of Occurrence Or.Offense
Uninlerlttonal Omission
Reasonable Force Bodily injury Or Property
Damage
BLANKET ADDITIONAL INSURED — BROAD
FORM VENDORS
The following is added to SECTION 11— WHO IS
AN INSURED:
Any person or organization that is a vendor and
that you have agreed in •a written contract or
agreement to inctcide as an additional insured on
this Coverage Part Is .an insured, but only with re-
spect to liability for !bodily injury" or `!property
damage" that:
a. Is caused by an "occurrence" that takes place
after yc u have signed and executed that -
tract or agreement and
b. Arises out of "your products" Which are dis-
tributed or sold in the. regular course of such
vendor's business.
The insurance provided to such vendor is subject
to the following provisiont:
CG D4 58 0713
4 261 S the Travelers Indemnity Company- AN rigid/ resented.
Includes copyrighted material ofl suranco Services °ince, Inc. with its permission, Perim 1 017
COMMERCIAL GENERAL LIABILITY
a. The limits of Insurance provided to such ven-
dor will be the linnets which you agreed to pro-
vide In the written contract or agreement, or
the tmits strovvn In the Declarations of this
Coverage Part, whichever are less.
b. The Insurance provided to such vendor does
not apply to:
(1) "Beady injury" or `property damage" for
which the vendor Is obligated to pay
damages by reason of the assumption of
liability in a contract or agreement. This
exclusion doss not eppty to liability for
damages that the vendor would have in
the absence of the contract or agreement
(3) Any express warranty unauthorized by
(3) Any physical or chemical change In "your
products" made intentionally by such
vendor;
(4) Repackaging, unless unpacked solely for
the purpose of inspection, demonstration,
testing, or the substitution of parts under
instructions from the manufacturer, and
then repackaged In the original container;
(5) Any failure to make such inspections, ad-
justments, tests or servicing as vendors
agree to perform or normally undertake to
perform in the regular course of business,
in connection with the distribution or sele
of "your products%
(6) Demonstration, installation, servicing or
repair operations, except such oper Worm
performed at such vendor's premises in
connection with the sale of "your prod-
ucts% or
(7) 'Your productQ" which, after distribution or
sale by you, have been !abated or rela-
beled or used as a container, part or in-
gredient of any other thing or substance
by or for such vendor.
Coverage under this provision does not apply to:
s. Any person or organization from whom you
have acquired 'your products", or any ingfe-
dlent, part or =tatter entering into, aoaom-
partying or containing such products: or
b. My vendor for which coverage es an adds -
Venal homed specifically is scheduled by en-
dorsement,
C. DAMAGE TO PREMISES RENTED TO YOU
1. The following replaces the last paragraph of
Paragraph 2., Exclusions, of SECTION I —
COVERAGES — COVERAGE A BODILY IN-
JURY AND PROPERTY DAMAGE LIABIL-
ITY:
Exclusions c. through re do not apply to dam-
age to premises while rented to you, or tem-
porarily occupied by you with permission of
the owner, caused by:
s. hire;
b. Explosion;
• Ughfndng;
d. Smoke resulting from such fire, explosion.
or lightning; or
e. Water.
A separate Omit of insurance applies to such
damage to premises as described in Para-
graph G. of Section HI — Limits Of Insurance.
This insurance does not apply to damage to
premises while rented to you, or temporarily
occupied by you with permission of the
owner, caused by:
a. Rupture, bursting, or operation of pres-
sure relief devices;
b. Rupture or bursting due to expansion or
swelling of the contents of any building or
structure, caused by or resulting from wa-
ter,
a. Explosion of steam boilers, steam pipes,
steam engine, or steam he -bless.
Z. The following replaces Paragraph 6. of SEC-
TION III— Li ITS OF INSURANCE
Subject to S. above, the Damage To Prem-
ises Rented To You Limit is themost we will
pay under Coverage A for damages because
of 'property damages" to any one premises
white rented to you, or temporarily ocaupred
by you uuith pemission of :die owner, caused
by fire; explosion; lightning smoke resulting
from such tire, explosion, or htning; or wa-
ter. The Damage To Premises Rented To
You Limit will apply to all damage proximately
caused by the same 'occurrence", whether
such damage results from fire: explosion.
Ightnkhg; smoke resulting from such fire, ex-
plosion, or lightning; water, or any combina-
tion of any of these.
The Damage To Premises Rented To You
Limn will be the higher of:
a. $300,000; or
b. The amount shown on the Asdarattorss of
Otis Coverage Part for Damage To Prem-
ises Rented To You Limit
Page2of7
O 2013 The Travelers Indemnity Company. All rights reserved. CG D4 56 07 13 Includes aopyrtahted material of Inmost n $ervlaas Me, Ina with its permIsslon.
COMMERCIAL GENERAL LIABILITY
.3. The ftofowing replaces Paragraph a. of the
definition of "insured contract" in the DEFINI-
TIONS Section:
A. A contract for a lease of premises. How-
ever, that, portion of the contract for
lease of premises that indemnifies any
person or organization for dames to
prentiaes while rented to you, cif tempo-
rarily Occupied by you with permission of
the owner.: caused by:
(1) Fire;
(2} Exp 0n;
(3) Licitly 9;
(4) Smoke resulting from such fire, ex-
plosion, or lightning; or
(5►) Water,
isnot an "insured amtract";
4. The following replaces: Paragraph 4.b.(1)(b)
of SECTIQN IY COMMERCIAL GENERAL
LIABILITY CONDtTtONSt_
(b) That is burance for premises rented to
you, or temporarily occupied by you with
the permission of the owner;.
D. BLANKET WAIVER OE SUBROGATION
The ₹oliovving Is added to Paragraph B., Transfer
Of Rights Of Recovery A ei ist'Others Te Us;
of SECTION V - COMMERCIAL. GENERAL LI-
ABILITY CONDITIONS;
We waive tinny right of recovery we may have
against any person or organization because of
payments we make for Lrijury or damage arising
out of premises owned or «xtipled by or rented
or loaned to you; ongoing operations performed
by you or on your behalf, done. under a contract
with that person or erganizatiort, "your wait": or
"your produccts". We. waive this right where you
have agr9eed..to de soap part of a written contract,
exeduted by.yau prior to kiss.
E. BLANKET ADDITIONAL INSUR€D -• OWNERS,MANAGERS OR LESSORS OF PREMISES The folIovring Is added to SECTION g - WHO IS
AN INSURED:
Arty person or organization :that is a premises
owner, mans *lesser and that you have
agreed Ma written contract or agreement to
name: as an additional insured can this Coverage
Part is are Insured, but only with respect to liability for 'bodily Injury', "property damage", "mammal
injury" or ',advertising injury' that;
CO D4 58 Q7 13
a is "#odlly injury" or "p%perty diartiage"caused
by an "occaarrence" that takes place, or "per-
sonal injury" ar "advertising injury" caused by
an offense that is committed, after you have
algnad and executed that contract or agree-
ment; and
b. Arises out of the ownership, maintenance or
use of that part of any premises leased to
The insurance provided to such premises owner,
manager or lessor is subject to the following pro-
vl'slonsi
a. The limits of insurance provided to such
premises owner. manager or lessor will be
the limits which you agreed to provide in the
written contract or agreements or the limits
ehown on. the Dei IaratiOns of this Coverage
Part, whichever are loss.
b. The insurance provided to such premises
Owner, Manager or Lessor doss not apply to:
(1) 'Bodily injury' or "property dosage"
caused by an "occurrence' that takes
place; or 'personal injury" or 'advertising
injury" caused by an offense that Is com-
mitted, after you cease to be a tenant in
that premises; or
(2) Structural alterations, new construction or
dernaitnon operations performed by or on
behalf of such premises owner, manager
or lessor.
c. The insurance provided to such promisee
owner, manager iassor is excess over any
valid and colleetibte .other insurance available
to such premises .owner, manager or lessor,
unless you have agreed In a Written contact
for this insurance to apply on a primary or
centributcxy basis.
F. BLANKET ADDITIONAL INSURED — LESSORS
OI; LEASED.ELTUIPMENT
The following is added to SECTJON It - WHO IS
AN INSURED:
Any parson or organization that is an equipment
lessor and that you :hpve agreed in a airmen con-
tractor or agreement to. Include es an additional in-
sured on this Coverage Part is an insured, but
only with reaped to ftaiiility for todity ielory',
"property damage", "personal injury' or "addvertie-
ing injury* that
a Is todlly injury" or "Rietaert : damage" caused
by an pod urnerice: that takes piece. or "per-
sonal injury" or "advertising injury" caused by
an offense That is committed, after you. have
013 The Tiavelers Indemnity Germany. Ali tights resorted. indictee copyrighted iratsrt l oI htsurei ne Sanvrees Moe, Inc: gilt its';►ermtsaion.
COMMERCIAL GENERAL LIABILITY
d ed
b. Is
In part, by your sects or
tenancy, operation or
nt tea d to you by
pment lessor
ar. The limits of Insurance provided to such
ul ment lessor will be the Nmits which you
to provide in written contract or
agreement or the limits shown on the Dacia -
rations of this, Coverage Part, whichever
co
c. The insurance provided to such equipment
is over any valid and collectible
available to such equipment
have d in a written
urance to apply on a pi -
basis.
G. INCIDENTAL MEDICAL MALPRACTICE
I. The flowing is ed to the definition of -uc-
cxrrrertce" In th8 DEFINITIONS Section:
you are in the business or occupation
Idng pro one health care rvices,
se" also means an act or omission
in providing or failing to provide
medical services" to a person.
2. The ftHowing is added to the DEFINITIONS
Section:
provided to such equipment
apply to arty 'bodily injury' oa
go" ca by an '°o rdnce"
or 'personal Injury" or "ad -
used by an offense that is
rs equipment I a expires.
medical services" memo:
a. eurgi , dental, laboratory, x-ray
ervics or treatment, advice or
or the related furnishing of
b. The furnishing or di nsl of drugs or
medical, dental, or surgical suppl or
c. First aid; or
d. Samaritan services".
services" mean any emer
rvlces for which no cnrnpen•-
d or received.
4ot7
3. The following
SECTION IN
Unless you
of irk
Phs
to any
mad
to P .{1} of
AN IN D:
g to provide
g their work
be acting
ant by you
conduct of
4. The a otn Is d to Para -
8r ph L. , SE N E » C©Y-
ERAGES A BODILY INJURY
AND P D SE LIABILITY:
5. The following is added to Paragraph 5. of
SECTION III — LI OF INSU CE:
For the purpos of determining the applica-
ble Each t3aacurence Limit, all rola or
omissions committed In the nd fall
ing to provide °incidental me
any one person will be considered towers:cf.
6. The following added to Paragraph 4.b., Ex-
cess Insurance, or SECTION IV -- COM-
MERCIAL GENERAL LI LITY CONDI-
TiONS:
This insurance
cone
E
IP#. P L INJURY — ASSUMED BY CON.
ire Travelers Indarnrity Company. Alt rights reserved
d metals) et Mumma Services Wes Inc, wltbits pendulum.
Contrae-
ECTtON
B PER-
URY Li-
GG D45II0713
COMMERCIAL GENERAL LABILITY
e. Contractual liability
"Personal injury" or "advertising Injury" for
uuitlt t the insured is obligated to PAY
dafnages by reason of the assumption of
Ilability in a contract or agreement. This
exclusion doss not apply to.
(1) Liability for damages that the insured
Would have in the absents of the
contract Or agreerent< or
(2) ',Lability for damages because of
`pentonat injury" assumed in a Con-
trail or agreement that is an Insured
oontraCt", provided that the "personal
Injury" is caused by an offense com-
mitted subsequent to the execution of
the contract or agreement Solely for
the purposes of liability assumed In
an "insured contract", reasonable at-
torneys fees and necessary Iitigatibn
expenses incur ed by or for a psrly
other than an Insured will be deemed
to be. damages because of "personal
injury", provided that:
(a) Liability to such party for, or for
the sett: of, :that party's defense
has also been assumed in the
same Insured wilted"; and
(b) Such attorney fees . and .litigation
expenses are for de nse of that
party against a civil or alternative
dispute.resotuton proceeding in
which damages to which this in-
surance.applies sue alleged,
2. The following replaces the third sentence of
Paragraph 2. of SUPPLEMENTARY PAY-
MENTS — COVERAGES A AND B:
Notwithstanding the provisions of Paragraph
2.b.(2) of Section, I — Coverage A — Bodily 1n -
jury And Property Damage Uabifity or Para-
graph 2.e. of Section I — Coverage B — Per-
sonal and Advertising injury Liability, such
payments will not be deemed to be damages
because of "bodily injury", `property damage"
or 'personal injury", and Sall not reduce the
limits of Inswrance:
3. The following replies Paragraph .2.d- of
SVPPLEMENTARV PAYMENTS — COVER-
AGES RAND f3:
d. The allegations In the "suit" and the in-
formation we know about the "occur-
rence" or offense are such that no conflict
appears to exist bet*een the interests of
i.
J.
the Insured and the interests of the in-
dernnitee,
4. The foilowing replaces the first subs graph
of Paragraph f. of the definition of "insured
centred" in the DEFINITIONS _Section:
f. That part of any other Gonttract or agree: -
Inert pertaining to your business (inciud-
ing an indemnification of a reunicipaiity in
canned with Work performed Yor a
imuriicipality) under which you assume the
tort pabtity of $nobler party to pay for
'bodily injury," "Property damage„ or "per
social injury" to a third person Or ! aniza-
Lion. Tort liability means a liability that
would be imposed by law in,the absence
pi any contract or agreement.
AMENDED BODILY INJURY DE hertoN
The following replaces the definition of "bodily fn -
jury" in the DEFINITIONS Section:
"Bodily injury" means bodily injury, mental an-
guish, mental Injury, .shock, flight, disability, hu-
miliation, Stcknesa:or disease Sustained by a per -
Son, Includinj.death:suiting from any of these at
any time.
BODILY INJURY TO CO -EMPLOYEES AND
CO -VOLUNTEER WORKERS
The following Is added. to Paragraph 2.a.(1) of
SECTION It ! WHO IS AN INSURED:
Paragraph (1)(a) above does.net apply to "bodily
nJury' to a co-Aerripiisyee" in the course of the co-
"employee's" employment .by you or performing
duties related to the conduct of your business, or
to "badily'injury" to your ether' "volunteer workers'
while performing aides related to the conduct of
your busine
K, AIRCRAFT CHARTERED WITH CREW
The foih WIng Is added to Exclusion g., Aircraft,
kite Or Watercraft in.Paragraph 2. of SECTION
I —,COVERAGES - COVERAGE A BODILY IN-
JURY AND PROPERTY DAMAGE LIABILITY:
This exclusion does not apply to an .aircraft that
is:
(a) Chartered with crew to any instead;
(b) Not owned by any insured; and
(c) Not being used to carry any person or prop-
erty fora charge.
L NON -OWNED WATERCRAFT
1. The folkiwirig Maces Paragraph (2) of Ex-
plosior g., Aircraft, Auto Or Watercraft, in
Paragraph 2. of SECTION. I —:COVERAGES
COVERAGE A BODILY INJURY AND
PROPERTY DAMAGE LIABILITY;
CG D4 88 0713
0 2033 The Travelers Indemnity Company: AK rights reserved.
Includes copyrighted material of instrranoe Services Office. Ina with Its pemtasion.
COMMERCIAL GENERAL UABILJTY
(2) A waternraft you do not own that Is:
(a) Fifty feet long or less; and
(b) Not being used to carry any person or
property fors challis.
2. The following is added to Paragraph 2. of
SECTION II — WHO IS AN INSURED:
Any person or organization that, with your ex-
press or Implied consent, either uses or Is re-
sponsible for the use of a watercraft that you
do not own that ia;
(1) Fifty feet tong or lees; and
(2) Not being used to cany any person or
property for a charge.
M. INCREASED SUPPLEMENTARY PAYMENTS
1. The following replaces Paragraph 1.b. of
SUPPLEMENTARY PAYMENTS — COVER-
AGES A AND B of SECTION! — COVER-
AGES;
b. Up to $Z500 for cost of bail bonds re-
quired bemuse of accidents or traffic law
vbtations arising out of the use of any
vehicle to which the Bodily Injury Liability
Coverage applies, We do not have to fur-
nish these bonds.
2. The following replaces Paragraph 1.d. of
SUPPLEMENTARY PAYMENT'S — COVER-
AGES A AND 8 of SECTION 1 — COVER-
AGES;
d. M reasonable expenses incurred by the
insured at our rout to assist us in the
investigation or ft%Itia, of the claim or
"suit", including actual loss of earnings up
b $500 a day because of time off from
work.
N. MEDICAL PAYMENT$ — INCREASED LIMIT
The following replaces Paragrai2h T. of SECTION
IEf — LIMITS OF INSURANCE:
T. Subject to 5. above, the Medical Expense
Liraft is the most we will pay under Coverage
C. for all medical expenses because of 'bod-
ily Injury" sustained by any one person, and
will be the higher of;
(a) $10,000; or
(b) The amount shown on the Declarations of
this Coverage Part for Medical Expense
Limit.
O. KNOWLEDGE AND NOTICE OF OCCUR-
RENCE OR OFFENSE
The following is added lo Paragraph 2., Duties In
The Event of Occurrence, Offense, Claim or
Salt, of SECTION N — COMMERCIAL GEN-
ERAL UABILJTY CONDITIONS;
Pages of 7
e. The following provisions apply to Paragraph
a. above, but only for the purposes of the In-
surance provided under this Coverage Part to
you or any insured fisted in Paragraph 1. or 2.
of Section t — Who Is An Insured:
(1) Notice to us of such "occurrence* or of-
fense must be given as soon as practice-
bie only after the "occurrence" or offense
is known to you (If you are an individual),
any of your partners or members who is
an individual (if you am a partnership or
joint venture), any of your managers who
is an individual (if you am a limited liability
company). any of your trustees who is an
Individual (If you are a trust), any of your
"executive officers" or directors (if you are
an organization other than a partnership,
joint venture, limited liability company or
trust) or any 'employee" authorized by
you to give notice of an 'occurrence" or
otfiense.
(2) If you are a partnership, joint verdure, lim-
ited liability company or trust. and none of
your partners, joint venture members,
managers or truster am individuals, no-
tice to us of such 'occurrence" or ofd
must be given as soon es practicable only
after the "occurrence" or offense la known
b
(e) Any individual who is:
(i) A partner or member of any part-
nership or joint verdure;
(lt) A manager of any limited liability
company;
(W) A trustee of any trust; or
(Iv) An executive officer or director of
any other organization;
that is your partner, joint venture
member, manager or trustee; or
(b) Any 'employee' authorized by such
partnership, joint venture, limited li-
ability company, trust or other organi-
zation to give notice of an "occur-
rence" or offense.
(3) Notice to us of such 'occurrence' or of -
feriae will be deemed to be given as soon
as practicable if It is given In good faith as
soon as practicable to your workers'
compensation Insurer. This applies only if
you subsequently give notes to us of the
"oa rrence" or offense es soon as prac-
ticable after any of the persons described
In Paragraphs e.(1) or (2) above disoov-
A 2Q18Ttw Travderr Indemnity Company. Rf 1104 reee►ved. CO 04 58 UT 13 includes copyrighted material of insurance Services Office, Inc. wilt its permisdon.
CO ERCIAL QENE LIABILITY
ers that the "oc urrenoe" or offense may
result iri .. s to whirr the lnsur «_
• Ided under this Cover :•e Part may
apply
However,' If Iris policy includes an endorse-
nt that • • des limited co : :.� e for "
ity injury" or damage" or pollution
is arl •' out of. e discharge, ref= . =e or
of • • *dents" which contains a re-
ertt that the dr. « = raga , release or es-
cape of "poll is" must be : w • _ to us
n e ;,• _ - c nu = of days after its
Merit, this reph e.
does not affect that requ ent.
P. UNINTEN • NAL OMISSION
The following is • •;ed to Paragraph O., Repro!.
s k ene, - of SECTION IV - COM = REAL
GEN - ;L LI -,1 CONDITIONS:
The unifltentl • omission of, or unintentional er-
ror in, any inform provided by you which we
relied in Issuing thls policy will not prejudice
CG 0713
2043The Trip/clefs Indelrtnity
led matetlaI of In
your rights under this insurance. However, this
• ision d not effect our right to collect
ur rights of « I -
dance with
or regu ns.
tional premium or to axe
lation or nonren in a
Nein
Iica-
LE FORCE — BODILY INJURY OR
PR • - RTY ', GE
following re • . on a., Expected Or
Inte •; Injury, in Paragraph 2, of SECTION I —
CO GES — COVERAGE A BODILY IN-
JURY PR' ERTY D AGE • :ILITY:
a. Expected or Ilnten
'Bodily Injury' or "pr
or Intended from the sta
This
y ittjuiry" or "pro
the use of
• -onorpro
ny. PJl ei•' ��� t
o trio. with its
Injury orDamage
damage" e
lit of the Ir-
ed
on does not apply tO "
m : i -" :.. tl ting from
any
able
to
p
Tof7
Policy Number: 630.-4 J492624-TCT-20
Effective Date: 06!27!20 to 06127121
COMMERCIAL GENERAL LIABILITY
c: Method of swing
if all of the other Insurance permits contribution
by equeil shares, we will follow this method also.
Under this approach each insurer ccntti vies
equal amounts until it heed paid its applicable
lima of Inatome or none of the loss remains.
whichever comes first.
If any of the other insurance does not permit
contribution by equal shares, we wit contribute
by limits. Under this method, each insure? s
share is based on the ratio of its appikleble limit
of insurance to the trtai epptir l:40 limits of
insurance of all insures.
d. Primary And bUters, Ineuranoe If
Requkod By Mitten Contract
if you specltceiiy twee in a written ccr>frec f or
agrees kW the intaurancdi Malta' to an
Inland under this Ck reset a Part mart apply on
a primary hiss, cr a prbre ry erid rear.
condibt cry basis, the instance is primary to
other irsonsnorathat is availa retossuc h'insured
vote* owes such insured as a named insured,
and we will not share with that other insurance,
pro~Aded that:
(1) The "bodily injury" or "property damage" for
whkh coverage Is sought occurs; and
(2) The "personal and advertising injury" for
which coverage. Is sought ie mused by an
offense that •fcommitted;
subsequent to the kilning of that conttact or
agreement 'byyou.
5. PnemlienAudit
a. we will compute all premiums, for this Coverage
Part in accordance with our rules and rates.
ti. Premium shown in this Comm. Pert .es
advance premium is a dolt premium only. At
the close of each audit period we will compute
the earned premium for that period and sand
notice to the fhtt Warned insured. The due deka
for audit and re rtalpeativee pr6niiurre is the die
shown as the due date on the bill. If the sturh.o7f
the :advance sand audit premiJTE paid far ties
pdky period is greeter then the eland
premium, we WO return the dries to the first
Named lrlsttrerd.
C. The Mot Named !muted must keep records of
the information we need far premium
conlputakbn, ski send us copies at such tunes
as We may request.
ts, Reptesenbdions
Byaccepting this policy, you. -veer.
a. The std in the Declarations are
accurate old complete;
b. 'those s;etaternerhts are based upon
representattre you nude to us; and
w WVe have Issued this poky In real mos upon
your repl tadofis
The unintenthinai omission of,or unintentlansf error
in, any information provided by you which we relied
upon in Issuing this policy *Al not prejudice your
ruts under this insures. HIS, thisproston
does nci effect our right to collect additional
premium or to eaaencise our rights of cenceliation or
neilnreanewel in accordance with appkoable insurenoe
leaivs cr reguieVors.
7. Separation Of Insureds
Exci pt wtlh respect to the Units of Ir surr snce„ and
cry rigid or duieea .specifically . "dinette
Criusnage Part to the first Named insured, this
Insurance spokes:
a. As if each Named Insured were the only
Ne I nod Insured; and
b. Sevaztely to each Insured against whom dalm
ismadc cr "suit" is brought
B. Transfer Of Rights Of Recovery ittpirkst Others
To Us
If the Insured hes rights to recover all or part of any payment we have made under this Coverage Part,
those rights are transferred to US. The keened must
do nothing after loss to impair thorn. At our regret,
the insured wfi bring "daft" or transfer those rights
to us and help us enforce them.
9. when vve Do Not Renew
If we deckle not torenew this Coverage Pam AMINO!
nieeii 'or drover to the first Nam insured shown in
the Deckrations Mitten notice of the notirenewsl
net less than 30 days before the a *tration date.
If notice. is =Dad, proof of mailing WV be sufficient
proof of rice.
SECTION V — DERNITKIdS
1. "Advertise root" means a notice ttst Is hmericast cr published to the genera putisc cr specific merlaeat
awards efm rt yew ,goccte, products ox services
for 'tile pupcse d ettrocting customs cr
Fcr thse pummels of this wort
a. Nathan that are published Include material
pieced on the Internet or on similar electronic
rho of ccr rnunketion; and
b. Regarding websites, only that part of a *eebslte
that Is about your goats, products or services
for the purposes of attracting custoners or
supporters is considered an advediransnt.
C 2Ai7 The Travelers Indemnity Company. All rights reserved. CG 11 00 0219 tnciudee copyrighted material of Insurance Services Office, e, Inc. with Its pemsi$fon.
COMMERCIAL AUTO
POLICY NUMBER: 810 -5824862A -20-14-o ISSUE DATE 06-30-20 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
LESSOR - ADDITIONAL INSURED AND LOSS PAYEE
Thisendorsenidnt modies instrance provided Under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS ALTO COVERAGE FORM.
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement. the prgvislorrs of the Coverage Form apply unless Modi- fied by :theendorseant.
SCHEDULE
insurance Company: TRAPILIRE IMOIMITY CANCAVTI COMPANY of AXER=G Polity Number: 810-5P2486.7A-20-14--.G Effective Date: 06-37-30 EXpiralon Date: O6-27-21
Named Insured: gcowoLITE +gip, rare.
AND AE PER IL Te 00
Address: 3360 E L1k PALM Ems
AZ AESDE CR Mod
Additit l !Mitred p c8sotO: "SEE SCI3E ULL
Address:
Designation Or DeSription of `Leased Autos":
AM AUTO LEASED Y. A PERIOD OF Sii =STUB OR MORE MIDIR..A DEISM C0RiTRACT. OR AMEEKRED TERT .RJQU IS YOQ TO PROVIDE DIRECT PRIMARY INODRANCE FOR T. DESSOR.
Coverages Limit Of insurance
Collared Autrss Liability $ 2,000.400 000 Each "Accident" Actual Cash %falue Or Cost Of Repair; Whichever.. Less, Minus Comprehensive $ Bea CA TO 02 Deductible For Each COvered "Leased Auto" Crlillalon
Specified
Causes Of Loss
Actual path Value Or Coat Of Repair; Whichever is Loess, Minus See CA TO 02 Deductible For Each Covered "Leased Auto"
Actual Cash Value Or Cost Of Rybalr, 1Alhichemar la Less, Minus Deductible Far Each Covered "Lased Auto'
Information required to complete this Schedule, if not shown aboire, wilt be shown In the Dedaratlons.
CA 20 01 1013
O Insurance Services Office, Inc., 2011 Pagel of 3
ONE TONER SQUARE
TFORD CT 06183
WORKE-' , COMPENSATION
AND
EMPLO RS LIABILITY POLICY
EN * +RSEMENT WC `' 03 76 ( A) - 001
POLICY NUML3ER:10B-111454058-20-14-G
We have the right to recover our payments from anyone liable for an injury covered by this policy, We MI not enforce our right against the person ar organization named in the Schedule.
The .additional premium for this endorsement shall be 2.00 % of the CalIfornia workeirs' compensation pre- miunx.
Schedule
Person or Organization
PERSON OR ORr , : ZATION FOR
1WICH TEE INSURED r+" EED
SY WRITTEN CONTRACT EXECUTED
PRIOR TO LOSS TO FURNISH THIS
Job Description
This endorsement changes the polity to which it is attached and is effective on the date issued unless otherwise stated.
(The information. below is required oitiy when this endorsement is issued subsequent to preparation of the policy:)
Endorsement Effective Policy No.
Insured
insurance Company Countersigned by
Endorsement.No.
Premium
DATE OF ISSUE: 06-30-20 ST ASSIGN: Page 1 of
EXHIBIT "B"
2025 CPI REQUEST LETTER
5 April 22, 2025
Mr. Bernardo Iniguez
Director of Public Works/Facilities
City of Bell Gardens
Subject: Contract Extension w/ CPI Rate Increase
Dear Mr. Iniguez,
Econolite Systems, Inc. ("Econolite") and the City of Bell Gardens entered into a Traffic Signal Maintenance Contract on May 1, 2021 ("Agreement") for services commencing through April 30, 2024.
Under Section 1, the City has the option to extend the Agreement for two additional extension terms of one year. Econolite Systems requests for the city to extend the Term of the Agreement for the last of the available extensions and to include a consumer price index adjustment of 3%, adjusted from the contract rates provided in 2021.
The new rates are reflected in the attached rate schedule. All other terms of the Agreement shall remain in full force and effect.
Please confirm the City's desire to renew the Agreement and forward any Contract Amendments as necessary to extend the existing Agreement. Should you have any questions or comments in regard to the services rendered under the Agreement, please do not hesitate to contact me directly.
We thank you for the opportunity to serve the City of Bell Gardens and look forward to another year of a cooperative working relationship.
Respectfully,
Christopher Flores
Regional Vice President
Econolite Systems Inc.
1 250 N
17141
City of Bell Gardens Proposed Rates for 2025 / 2026 (Inclusive of 3% CPI) Traffic Sjtnall Miaintenaince
Rate
1. Routine traffic signal maintenance and repairs per intersection
2. Routine traffic signal maintenance and repairs per Flashing (Pedestrian Deacon
3. Routine traffic: signal maintenance and repairs per Pedestrian Crosswalk Signals
4., Routine traffic signal maintenance and repairs per Radar Speed Display Signals Description
1. Labor
Superintendent
Signal Maintenance Technician
Laborer
Painter
Engineering Technician (TSE)
2. Equipment
F peg{ Ft Trus:t,'-
Pickup Truck
Service Truck w) generator and tools
Crane with Operator
Boom Ladder 'Irma
Concrete Saw
Compressor
egiIFaMent rac :specaT ab ave will be at Industry Market Rate
3. (Materials
Suppliers invoice price (cost) shail be provided by Contractor.
4. Subcontracted Services
Suppliers invoice price (cost) shall be Ipreivided by Contactor,
5. Job Site inspection )f',fiaen requested)
6. Painting of Controller Cabinets
srurtaces with Paint color as specified by City
A. IRepiacing of Loop Detectors
incl_scring saw cut lead
8. Overhead +R 'profit
To be added to Contractors verified invoice amount 20%
$
5 87.86
35..65
35.65 27.79
i9ourly Rate
Regular Time ettartt Doubietnrne
$ 97..91 $ 131.44 $ 1164.95
$ 117.2$ $ (51.8$ $ 2$8.69
$ 97.91 $ 131.44 $ 164.95
$ 89.50 $ 1'22.$9 L 155.89
$ 144.34 $ (91.82 $ 239.29
75. '5.'86
75.86 $ 416.12
$ 74.38
$ 14,45
$ 14.45
137.97 per hour
435.57
751.32 each
EXHIBIT "B"
MARCH 2026 EXTENSION LETTER
5 March 19th, 2026
Mr. Bernardo Iniguez
Director of Public Works/Facilities
City of Bell Gardens
Subject: Contract Extension
Dear Mr. Iniguez,
Econolite Systems, Inc. ("Econolite") and the City of Bell Gardens entered into a Traffic Signal Maintenance Contract on May 1, 2021 ("Agreement") for services commencing through April 30, 2024.
Under Section 1, the City has utilized all available options to extend the Agreement for two additional extension terms of one year. As requested, Econolite Systems agrees to extend the Term of the Agreement for two months, concluding on June 30`h, 2026. All other terns of the Agreement shall remain in full force and effect.
Please confirm the City's desire to extend the Agreement for two months and forward any Contract Amendments as necessary to extend the existing Agreement. Should you have any questions or comments in regard to the services rendered under the Agreement, please do not hesitate to contact me directly.
We thank you for the opportunity to serve the City of Be11 Gardens and look forward to the announcement of the next RFP for maintenance services.
Respectfully,
Christopher Flores
Regional Vice President
Econolite Systems Inc.
Avenue O. Anaheim Cahfom a 92807 (
Fax: (7U
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO: Honorable Mayor and City Council Members
FROM: Michael B. O'Kelly, City Manager
BY: Bernardo Iniguez, Director of Public Works/Facilities Douglas Benash, P.E., City Engineer
SUBJECT: Consideration of Award of a Construction Contract for the Ford Park Playground and Restroom Improvements (CIP No. 3926)
DATE: April 13, 2026
RECOMMENDATION:
It is staff's recommendation that the City Council:
Award a construction contract to Doja, Inc. in the amount of $2,253,231 for the Ford Park Playground and Restroom Improvements Project (CIP No. 3926);
2. Authorize the City Manager to execute the Construction Contract and approve change orders that may be necessary during construction to cover any unforeseen condition in an amount not to exceed 5% of the construction contract; and
3. Appropriate an additional $266,275 in General Funds, $230,051 in Measure A Annual Allocation, $100,000 in Measure W, $81,150 of Development Impact Fees, and $33,013 in TDA Article 3 funds to cover all construction and project management costs.
BACKGROUND / DISCUSSION:
In November 2016, Los Angeles County voters approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A), administered by the Los Angeles County Regional Park and Open Space District. The City was awarded $1,046,902 in Measure A funds for the Ford Park Playground and Restroom Replacement Project. The scope of work included demolition of the existing restroom and playground, construction of a prefabricated restroom facility, and installation of new playground equipment and related site improvements. The demolition of the Ford Park East Restroom/Sunshine Building was completed in August 2025.
On November 10, 2025, the City Council approved the plans and specifications and authorized staff to solicit bids for the Ford Park Playground and Restroom Improvements Project, CIP No. 3926 (the "Project"). On December 19, 2025, the City issued a Notice Inviting Sealed Bids
(NISB) for the Project. On January 27, 2026, the City received a total of fourteen (14) bid proposals for this Project. After reviewing the bids, staff recommended rejection of all bids received and determined that the bid solicitation materials needed to be revised to obtain a bid that is more appropriate for the City's needs. The City reissued a NISB for the Project on February 23, 2026.
The NISB was advertised on the City's website and in the City's local newspaper. The Project scope of work includes the construction of a new playground area with a new prefabricated restroom building, new playground equipment, new resilient rubberized surfacing, new concrete play area bond beam, new concrete walkways, new site furnishings (picnic tables, bench/chair seating, waste receptacles), new drinking fountain, new site lighting, new irrigation, new tree and shrub plantings, and all other items as required to provide a completely operational facility. The Project will be completed in three phases as follows:
• Phase 1 — Procurement Phase. It will be thirty (30) calendar days from the issuance of the Notice to Proceed for this phase to accomplish approvals of all project submittals along with issuance of contractor purchase orders for all items including tentative schedules for long lead items. To accommodate long lead times for the playground equipment and manufactured (prefabricated) restroom, the City will authorize the contractor to bill up to 50% of the cost for these items once a formal manufacturer's order confirmation is provided.
• Phase 2 — Playground Equipment Installation Phase. It will be sixty (60) working days from the issuance of the Notice to Proceed, ten (10) days prior to the anticipated delivery of the playground equipment. This phase will include area grading, drainage, concrete removal and installation, removal of proposed restroom area along with preparing the site, including water, sewer and electrical stub -outs for the prefabricated restroom, including new temporary fencing to secure the prefabricated restroom site, installation of new concrete walkways, playground equipment, park amenities, landscaping, irrigation, and all other work to complete the Project, less the installation of the prefabricated restroom.
• Phase 3 — Prefabricated Restroom Installation. It will be thirty (30) working days from the issuance of the Notice to Proceed, five (5) working days from the anticipated delivery of the prefabricated restroom. This phase will include all work to install and connect the prefabricated restroom to the site with associated concrete work.
On March 19, 2026, the City received a total of eight (8) bid proposals for this Project:
Bidder's Name
Estate Design and Construction, Inc.
Western State Builders, Inc.
Doja, Inc.
KAZA Construction, Inc.
DASH Construction Company,
Shiraz Construction
Addison Miller, Inc.
Base Bid Amount
$1,897,000.00
$2,250,559.00
$2,253,231.00
$2,289,995.51
$2,367,589.10
$2,438,165.74
$2,723,801.00
Plyco Corp. $3,582,317.50
Staff conducted an analysis of the apparent lowest bidder, Estate Design and Construction, Inc., and determined that the bidder did not include the signed addenda with its bid, rendering the bid nonresponsive. Staff then reviewed the apparent second lowest bidder, Western State Builders, Inc., and found that the bidder did not list a surveyor as a subcontractor for Bid Item No. 22, as required by Public Contract Code.
Staff then conducted an analysis of the third lowest bidder, Doja, Inc., including a review of the bid schedule, bid bond, contractor's license, references, and all required documentation. Doja, Inc.'s license is current and active, and reference checks revealed that the contractor's previous projects were completed satisfactorily. Doja, Inc. submitted all required documents per the bid documents and the DIR Registration was also reviewed and deemed satisfactory.
It has been determined that Doja, Inc. is the lowest responsive and responsible bidder.
Bidder's Name
Do'a, Inc
ease tsia Amounn
$2,253,231.00
Therefore, staff recommends award of a construction contract to Doja, Inc. for the base bid amount of $2,253,231.
ENVIRONMENTAL ANALYSIS:
This Project has been reviewed in accordance with Section 21084 of the California Public Resources Code, which requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined to have a significant effect on the environment, and which are exempt from the provisions of CEQA. In response to that mandate, staff identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of operation, repair, and maintenance of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities, therefore, the Project is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and will be filed with the County Clerk's Office.
CONCLUSION:
If the Construction Contract is awarded, staff will process the contract for signatures and coordinate a pre -construction meeting with Doja. Inc.
FISCAL IMPACT:
The FY25/26 Capital Improvement Program Budget includes $1,992,264 for the Project. After the demolition of the Ford Park East Restroom/Sunshine Building, the remaining budget is $1,905,411, comprised of various grants and funds.
The construction contract cost is $2,253,231. The total cost for the construction phase, including construction, construction contingency, project management, construction management and inspections is $2,615,900. Therefore, an additional appropriation of $266,275 in General Funds, $230,051 in Measure A Annual Allocation, $100,000 in Measure
W, $81,150 of Development Impact Fees, and $33,013 in TDA Article 3 is recommended to cover the shortfall.
The table below illustrates the revised construction budget, including the recommended appropriations:
Funding Source
Existing
Construction
Budget
Revised Budget
incl. additional appr.
Measure A Grant
$ 956,919
$ 956,919
Measure A Annual Allocation
$ 444,414
$ 674,465
General Fund
$ 300,000
$ 566,275
Prop 68 Per Capita Grant Program
$ 204,078
$ 204,078
Safe Clean Water — Measure W
$ -
$ 100,000
DIF Parks - Facilities
$ -
$ 81,150
TDA Article 3
$ -
$ 33,013
TOTAL
$ 1,905,411
$ 2,615,900
ELECTRONICALLY APPROVED BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
CITY OF BELL GARDENS
CONSTRUCTION CONTRACT
FOR
FORD PARK PLAYGROUND AND RESTROOM IMPROVEMENTS
CIP NO. 3926
IN THE CITY OF BELL GARDENS
THIS CONSTRUCTION CONTRACT (hereinafter, "Contract") is made and entered into this day of 2026 (hereinafter, the "Effective Date"), by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "CITY") and DOJA, INC. (hereinafter, "CONTRACTOR"). For the purposes of this Contract, CITY and CONTRACTOR may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to CITY or CONTRACTOR interchangeably as appropriate.
RECITALS
WHEREAS, CITY requires public works construction services for the Ford Park playground and restroom improvements, CIP No. 3926 (hereinafter, the "Project"); and WHEREAS, CITY issued a notice inviting competitive bids for the Project on February 23, 2026; and
WHEREAS, following the opening of bids on March 11, 2026, CONTRACTOR was determined to be the lowest responsive and responsible bidder for the Project.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:
ARTICLE I (CONTRACT DOCUMENTS)
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications, details, standard drawings, and appendices, any and all addenda, Proposal, Bidder Information, all required bonds, insurance certificates, this Contract, permits, notices, affidavits and any future supplemental agreements or Contract change orders, as they may be approved by CITY (hereinafter "Contract Documents"). All of the provisions of the Contract Documents are made a part hereof as though fully set forth herein and are attached and incorporated hereto as Exhibit "A."
ARTICLE II (WORK TO BE PERFORMED)
CONTRACTOR agrees to furnish all tools, equipment, apparatus, facilities, labor, transportation, and material necessary to perform and complete, in a good and workmanlike manner, Project as called for, and in the manner designated in, and in strict conformity with, the Contract Documents. It is understood and agreed that the tools, equipment, apparatus, facilities, labor, transportation, and material shall be furnished and the work performed and completed as required in the Drawings and Specifications under the sole direction and control of the CONTRACTOR, and subject to inspection and approval of the CITY, or its representatives.
ARTICLE III (CONTRACT PRICE)
CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for the work above agreed to be done, the sum of TWO MILLION TWO HUNDRED FIFTY-THREE THOUSAND TWO HUNDRED THIRTY-ONE DOLLARS ($2,253,231) for the Project (hereinafter, the "Bid Price"). CONTRACTOR agrees to receive and accept the prices set forth in the Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance, including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.
As authorized by the City Council at its Regular Meeting of April 13, 2026, and subject to any applicable restrictions set forth under the Bell Gardens Municipal Code as the same may be amended from time to time or applicable State law, CITY, in its sole and absolute discretion, may authorize expenditures in excess of the Bid Price without further City Council approval provided such additional expenditures do not cumulatively exceed an amount equal to five percent (5%) of the Bid Price. Any such additional expenditures must be approved by the City Manager in writing before they may be incurred.
ARTICLE IV (NOTICE AND SERVICE THEREOF)
Any notice from one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatsoever unless served in the following manner, namely:
(a) If the notice is given to the CITY, by personal delivery thereof, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the CITY at:
City of Bell Gardens
Public Works Department
Attn: Public Works Director/Facilities
Bell Gardens City Hall
7100 Garfield Avenue
Bell Gardens, CA 90201
(b) If the notice is given to the CONTRACTOR, by personal delivery thereof to said CONTRACTOR or to its duly authorized representative at the site of the Project, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the CONTRACTOR at:
Doja, Inc.
5050 W. Mission Boulevard
Ontario, CA 91762
Attn: Ayad Jaber, President
Phone: 909-628-1999
(c) If the notice is given to the surety or any other person, by personal delivery to such surety or other person, or by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to such surety or other person, as the case may be, at the address of such surety or person last communicated by it to the party giving the notice, postage prepaid and certified.
ARTICLE V (INSURANCE)
A. Prior to the beginning of and throughout the duration of the Project, CONTRACTOR and its subcontractors shall maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so or to procure insurance coverage to satisfy the requirements.
B. CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this Section constitute the minimum amount of coverage required. Any insurance proceeds available to CONTRACTOR or its subcontractors in excess of the limits and coverage identified in this Contract and which is applicable to a given loss, claim or demand, will be equally available to CITY.
C. Without limiting CONTRACTOR's indemnification of CITY and/or the Indemnified Parties and prior to commencement of the Project, CONTRACTOR shall obtain, provide, and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form satisfactory to CITY.
D. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
E. Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with work to be performed under this Contract, including coverage for any owned, hired, non -owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
F. Umbrella or excess liability insurance. [If required to meet higher limits].
CONTRACTOR shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions:
A drop -down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
"Pay on behalf of" wording as opposed to "reimbursement"; Concurrency of effective dates with primary policies.
Should CONTRACTOR obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer's liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.
G. Workers' compensation insurance. CONTRACTOR shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000) for CONTRACTOR's employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, CONTRACTOR shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor's employees.
CONTRACTOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.
H. CONTRACTOR's pollution liability insurance. Coverage shall provide for liability arising out of sudden, accidental, and gradual pollution, and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this Contract shall be specifically scheduled on the policy as "covered operations." The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, products, work, operations, or workmanship.
I. Transportation pollution liability insurance. Coverage shall be in an amount not less than $5,000,000 combined single limit per accident and shall include Pollution Liability (CA9948) and MCS-90 Endorsements. The policy shall provide coverage for transportation of pollutants/contaminants to and from the job site and the hauling of waste from the Project site to the final disposal location, including non -owned disposal sites.
J. Builder's risk (course of construction). Upon commencement of construction and with approval of CITY, CONTRACTOR shall obtain and maintain builder's risk (course of construction) coverage for the entire duration of the Project until only the CITY has an insurable interest. The builder's risk coverage shall include the following:
The named insureds shall be CONTRACTOR and CITY, including its officers, officials, employees, and agents. All subcontractors (excluding those solely responsible for design work) of any tier and suppliers shall be included as additional insureds as their interests may appear. CONTRACTOR shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to CITY. The policy shall contain a provision that all proceeds from the builder's risk policy shall be made payable to the CITY. The CITY will act as a fiduciary for all other interests in the Project.
Policy shall be provided for replacement value on an "all risk" basis for the completed value of the Project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sublimits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; and (7) coverage with sublimits sufficient to insure the full replacement value of any property or equipment stored either on or off the site or any staging area. Such insurance shall be on a form acceptable to CITY to ensure adequacy of terms and sublimits and shall be submitted to the CITY prior to commencement of construction.
K. Installation floater. If required by the CITY or not covered by builders' risk (course of construction) coverage, CONTRACTOR shall obtain an installation floater for the value of the property and covering the portion of the work to be constructed, installed, altered, or repaired by CONTRACTOR. The installation floater policy must include coverage for the fixtures, materials, supplies, machinery, and equipment used in or incidental to the construction project as well as property kept off -site or while in transit. Coverage must include property of others in the CONTRACTOR's care, custody, or control. In addition to CONTRACTOR, the CITY and all subcontractors shall be named as additional insureds on the policy with coverage extending through the final completion date.
Other provisions or requirements:
Proof of insurance. CONTRACTOR shall provide certificates of insurance and required endorsements to CITY as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by CITY's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with CITY for the contract period and any additional length of time required thereafter.
CITY reserves the right to require complete, certified copies of all required insurance policies, at any time and CONTRACTOR agrees to provide the same.
Duration of coverage. CONTRACTOR shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the work hereunder by CONTRACTOR, its agents, representatives, employees, subcontractors or subconsultants. CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. CITY and its officers, officials, employees, and agents shall continue as additional insureds under such policies.
Primary/noncontributinq. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY's own insurance or self- insurance shall be called upon to protect it as a named insured.
Products/completed operations coverage. Products/completed operations coverage shall extend a minimum of three (3) years after Project completion. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the policy must include work performed "by or on behalf" of the insured. Policy shall contain no language that would invalidate or remove the insurer's duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the
insurer. The CITY, its officials, officers, agents, and employees, shall be included as additional insureds under the products and completed operations coverage.
CITY's rights of enforcement. In the event any policy of insurance required under this Contract does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Contract.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the CITY's Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Contract shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against CITY and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel;. CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform CONTRACTOR of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide the CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the CONTRACTOR's insurers are unwilling to provide such notice, then CONTRACTOR shall have the responsibility of notifying the CITY
immediately in the event of CONTRACTOR's failure to renew any of the required insurance coverages, or insurer's cancellation or non -renewal.
Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross -liability exclusions.
Pass through clause. CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the Project by CONTRACTOR (hereinafter collectively "subcontractor"), provide the same minimum insurance coverage and endorsements required of CONTRACTOR under this Contract.
CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. However, in the event CONTRACTOR's subcontractor cannot comply with this requirement, which proof must be submitted to the CITY in writing, CONTRACTOR may still be able to utilize the subcontractor provided CONTRACTOR shall be required to ensure that its subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with subcontractor's scope of work and services, with limits less than required of the CONTRACTOR, but in all other terms consistent with the CONTRACTOR's requirements under this Contract. This provision does not relieve the CONTRACTOR of its contractual obligations under the Contract and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide CONTRACTOR with the ability to utilize a subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the CONTRACTOR under this Contract given the limited scope of work or services provided by the subcontractor. CONTRACTOR agrees that upon request, all agreements with subcontractors, and others engaged in the project, will be submitted to CITY for review.
CITY's right to revise requirements. The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONTRACTOR a ninety (90) -day advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the CITY and CONTRACTOR may renegotiate CONTRACTOR's compensation.
Self -insured retentions. Any self -insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self -insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.
Timely notice of claims. CONTRACTOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR's performance under this Contract, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of its work on the Project.
ARTICLE VI (EXECUTION)
A. CONTRACTOR shall indemnify, defend with legal counsel approved by CITY, and hold harmless CITY, its officers, officials, employees, and volunteers ("Indemnified Parties") from and against all claims for and actual liabilities, losses, damages, expenses, costs (including without limitation reasonable attorney's fees, expert fees, and all other costs and fees of litigation) of every nature relating to, arising out of or in connection with CONTRACTOR's, its officers, agents, employees, or subcontractors (or any agency or individual that CONTRACTOR shall bear the legal liability thereof) negligence, recklessness or willful misconduct in the performance of work on and/or connected with the Project or its failure to comply with any of its obligations contained in this Contract, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the Indemnified Parties. Should conflict of interest principles preclude a single attorney from representing both CITY and CONTRACTOR, or should CITY otherwise find CONTRACTOR's attorney unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorney's fees, expert fees, and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the Indemnified Parties with respect to claims determined by a trier of fact to have been the result of the CONTRACTOR's negligent, reckless, or wrongful act, omission or performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Contract.
B. CONTRACTOR's obligations under this Section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by Indemnified Parties. However, without affecting the rights of Indemnified Parties under any provision of this Contract, CONTRACTOR shall not be required to indemnify and hold harmless Indemnified Parties for liability attributable to the sole or active negligence or willful misconduct of Indemnified Parties, provided such sole or active negligence or willful misconduct is determined by agreement between the parties or by the findings of a court
of competent jurisdiction. In instances where Indemnified Parties are shown to have been solely or actively negligent or to have acted with willful misconduct and where Indemnified Parties' sole or active negligence or willful misconduct accounts for only a percentage of the liability involved, the obligation of CONTRACTOR will be for that entire portion or percentage of liability not attributable to the sole or active negligence or willful misconduct of Indemnified Parties.
ARTICLE VII (EXECUTION'
CONTRACTOR affirms that the signatures, titles and seals set forth hereinafter in execution of this Contract represent all individuals, firm members, partners, joint ventures, and/or corporate officers having principal interest herein.
ARTICLE VIII (COMPLETION DATE)
The CONTRACTOR shall complete all work, in every detail within one hundred and ten (110) working days from the effective date of the Notice -to -Proceed with the Work to be issued by the CITY.
ARTICLE IX (RECORDS & AUDITS)
CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the contract and such other records as may be deemed necessary by the CITY to assure proper accounting for all Project funds. These records will be made available for audit purposes to the CITY or any authorized representative and will be retained for 5 years after the expiration of this contract unless permission to destroy them is granted by the CITY.
ARTICLE X (PREVAILING WAGES)
(a) CONTRACTOR agrees to comply with the provisions of California Labor Code Section 1773.8, which requires the payment of travel and subsistence payments to each worker needed to execute the work to the extent required by law. (b) By the execution of this Contract, CONTRACTOR hereby certifies that it is registered with the California Department of Industrial Relations as required pursuant to Labor Code Section 1725.5 (contractor registration).
(c) CONTRACTOR agrees to comply with the provisions of California Labor Code Section 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The CONTRACTOR shall, as a penalty to the CITY, forfeit no more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by CONTRACTOR or by a subcontractor.
(d) CONTRACTOR agrees to comply with the provisions of California Labor Code Section 1776 which requires CONTRACTOR and each subcontractor to (i) keep accurate payroll records, (ii) certify and make such payroll records available for inspection as provided by Section 1776, and (iii) inform the CITY of the location of the records.
CONTRACTOR is responsible for compliance with Section 1776 by itself and all of its subcontractors.
(e) CONTRACTOR agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONTRACTOR is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
(f) CONTRACTOR agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours without approval of the CITY. CONTRACTOR shall, as a penalty to CITY, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the CONTRACTOR or by any subcontractor for each calendar day or portion thereof during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. CONTRACTOR may, with the approval of the Director of Public Works/Facilities, or their designee, use its employees to carry out work on the Project beyond the normal eight (8) hour workday and on Saturdays, Sundays and Holidays provided the employees are paid at the following hourly rates:
• Week days (Monday through Friday) after eight (8) hours daily and not to exceed twelve (12) hours daily total per day and not exceeding forty- eight (48) hours work in a seven (7) day period week at one and one- half (1.5) times the prevailing hourly wage for the initial eight (8) hours of regular work time for the time worked after the initial eight (8) hours regular time.
• Saturdays, Sundays and Holidays for time worked after forty (40) hours of regular work time in a seven (7) day period week at the rate of two (2.0) times the prevailing hourly wage for the initial eight (8) hours of regular weekday work time and not to exceed a total of forty-eight (48) hours of work within the seven (7) day work week period. (g) California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR hereby certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to under self-insurance in accordance with the provisions
of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract."
ARTICLE XI (PROMPT PAYMENT'
Prompt Progress Payment to Subcontractors
Attention is directed to Section 7108.5 of the California Business and Professions Code, which requires a prime CONTRACTOR or subcontractor to pay any subcontractor not later than ten (10) days of receipt by CONTRACTOR of each progress payment, unless otherwise agreed to in writing.
ARTICLE XII (LIQUIDATED DAMAGES)
A. Pursuant to Government Code Section 53069.85, if work is not completed within durations established for the individual activities as set forth in the Contract Documents, it is understood, acknowledged, and agreed CITY will suffer damage. It is therefore agreed that CONTRACTOR shall pay to CITY the sum of FIVE HUNDRED DOLLARS ($500.00) for each and every calendar day of delay beyond any completion schedule, construction schedule, or Project milestones established in or pursuant to the [Project Schedule], or beyond the time indicated in the Contract Documents for any individual Project activity.
(SIGNATURES ON NEXT PAGE)
IN WITNESS THEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Contract to be executed in triplicate by setting hereunto their names, titles, hands, and seals this day of ,20
Contractor:
(Signature)
Name and Title (Printed)
CONTRACTOR's License No. License Class
CONTRACTOR Business License No.
Federal Tax Identification No.
Subscribed and sworn to this day of , 20
NOTARY PUBLIC
CITY:
Attested:
Approved as
to form:
City Manager
Date
City Clerk
Date
City Attorney
EXHIBIT "A"
"CONTRACT DOCUMENTS"
Due to size limitations, Contract Documents can be found in the below link:
https://www.bellgardens.org/Home/Components/RFP/RFP/304/304
PERFORMANCE BOND
FOR
FORD PARK PLAYGROUND AND RESTROOM IMPROVEMENTS (CIP NO. 3926) The CITY OF BELL GARDENS, hereinafter "City," entered into a Contract dated , 20 with hereinafter Contractor," for the
work described as follows:
FORD PARK PLAYGROUND AND RESTROOM IMPROVEMENTS (CIP NO. 3926) WHEREAS, said Contractor is required under terms of said Contract to furnish a bond for the faithful performance of said Contract; and
WHEREAS, the Contract is by reference made a part hereof.
NOW, THEREFORE, we, Do.a, Inc. , the undersigned Contractor, as Principal, and [corporate surety] , a corporation organized and existing under the laws of the State of , and
duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Two million, two hundred fifty- three thousand, two hundred thirty-one dollars (S2,253,231), lawful money of the United States, said sum being not less than one hundred percent (100%) of the total Contract amount, for the payment of which sum be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, THAT, if the above -bounded Contractor, its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and perform the covenants, conditions, and agreements in said Contract and any alterations thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.
As a condition precedent to the satisfactory completion of said Contract, the above obligation in said amount shall hold good for a period of one (1) year after the completion and acceptance of said work, during which time if the above -bounded Contractor, its heirs, executors, administrators, successors or assigns shall fail to make full, complete, and satisfactory repair and replacements or totally protect the City from loss or damage made evident during said period of one (1) year from the date of acceptance of said work, and resulting from or caused by defective materials or faulty workmanship in the prosecution of the work done, the above obligation in said sum shall remain in full force and effect. However, anything in this paragraph to the contrary notwithstanding, the
obligation of the Surety hereunder shall continue so long as any obligation of the Contractor remains.
And the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall, in any way, affect its obligations on this bond and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California.
In the event suit is brought upon this bond by the City and judgment is recovered, the Surety shall pay all costs incurred by the City in such suit, including reasonable attorneys' fees to be fixed by the Court.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20
(Contractor as Principal)
(Seal) By:
(Seal) By:
NOTE: If Contractor is a Partnership, all parties must execute the Bond.
IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in California.
PAYMENT BOND
FOR
FORD PARK PLAYGROUND AND RESTROOM IMPROVEMENTS (CIP NO. 3926) The CITY OF BELL GARDENS, hereinafter "City," has awarded to hereinafter "Contractor," a Contract for the work described as follows:
FORD PARK PLAYGROUND AND RESTROOM IMPROVEMENTS (CIP NO. 3926) WHEREAS, the Contractor is required by the Contract and by the provisions of Third Division, Part 4, Title 15, Chapter 7 of the Civil Code to furnish a bond in connection with the Contract, as hereinafter set forth.
NOW, THEREFORE, we,
Do.a, Inc. , the undersigned Contractor, as Principal, and ,a corporation organized and existing under the
laws of the State of duly
authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City of BeII Gardens in the sum of Two million, two hundred fifty-three thousand, two hundred thirty-one dollars (S2,253,231) , said sum being not less than one hundred (100%) percent of the total Contract amount payable by the City, under the terms of the Contract, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, THAT, if the Contractor, its heirs, executors, administrators, successors, and assigns or subcontractors shall fail to pay for any materials, provisions, provender or other supplies or teams, implements or machinery used in, upon, for or about the performance of the work contracted to be done, or shall fail to pay for any work or labor thereon of any kind, or shall fail to pay any persons named in Civil Code section 9100, or shall fail to pay for amounts due under the Unemployment Insurance Code with respect to such work or labor thereon of any kind, or shall fail to pay for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work or labor, and provided that the claimant shall have complied with the provisions of that code, the Surety or Sureties hereon will pay for the same in an amount not exceeding the sum specified in the Contract; otherwise, the above obligation shall be void. In case suit is brought upon this bond, the Surety will pay reasonable attorneys' fees to the prevailing party to be fixed by the court.
This bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Section 9100 of the Civil Code, so as to give a right of action to them or to their assigns in any suit brought upon this bond.
It is further stipulated that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration, or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement described above or pertaining or relating to the furnishing of labor, materials, or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement described above, nor by any rescission or attempted rescission of the Contract, agreement, or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond, and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the City and original contractor or on the party of the obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Sections 8400 and 8402 of the California Civil Code and has not been paid the full amount of its claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration, or modification.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20
(Contractor as Principal)
(Seal) By:
(Seal) By:
NOTE: If Contractor is a Partnership, all partners should execute Bond.
IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in California.
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO: Honorable Mayor and City Council Members
FROM: Michael B. O'Kelly, City Manager
BY: Elizabeth Nava, Director of Recreation and Community Services SUBJECT: Consideration of a Resolution Approving a Contract Services Agreement with Southeast Aquatics Dolphins Inc. for Youth Swim Team Programs in the City of Bell Gardens
DATE: April 13, 2026
RECOMMENDATION:
It is staff's recommendation that the City Council adopt the attached Resolution authorizing the City Manager to execute a Contract Services Agreement with Southeast Aquatics Dolphins, Inc. for a Youth Swim Team Program in the City of Bell Gardens.
BACKGROUND/DISCUSSION:
On October 18, 2025, the City of Bell Gardens ("City") opened the John Anson Ford Park Regional Aquatics Center ("Aquatics Center") to the community with limited programming.
Since opening, staff have worked to gradually increase programming at the Aquatics Center, including adding drop -in classes such as Aqua Aerobics, Water Polo, and Splash -Ball Water Polo, which is a program that teaches the basics of Water Polo. To continue these efforts, staff would also like to offer the community an opportunity to be a part of a competitive swim team.
On February 24, 2026, staff issued a Request for Proposals ("RFP") for Youth Swim Team Program Services. On March 16, 2026, one proposal was received and was evaluated based on the proposer's ability to meet the requirements set forth in the RFP, relevant experience, and swim team program expertise. Southeast Aquatics Dolphins, Inc. submitted the proposal and demonstrated a thorough understanding of the City's needs and its extensive experience providing similar swim team program services in local municipalities.
Payments Structure and Program Costs
As was stipulated in the RFP, the City shall pay the contractor a percentage of seventy-five (75%) percent of the fees collected from participant registrations. Additional costs for the Youth Swim Team Program are minimal and include a nominal amount for facility utilities and staff time.
Staff recommends entering into a Contract Services Agreement with Southeast Aquatics Dolphins, Inc. for the Youth Swim Team Program in the City. The term of the Contract Services Agreement would be for an initial term of three (3) years, with up to two (2) optional one-year extensions, at an approximate annual amount of $105,000 and a total contract not -to -exceed amount of $525,000.
CONCLUSION:
Following the issuance of an RFP for Youth Swim Team Program services, staff received one proposal from Southeast Aquatics Dolphins, Inc. Staff reviewed the proposal and determined that Southeast Aquatics Dolphins, Inc. demonstrated a clear understanding of the City's needs, and has the relevant experience and expertise to successfully implement a Youth Swim Team Program in the City. Staff recommends entering into a Contract Services Agreement with Southeast Aquatics Dolphins, Inc. for an initial three (3) year term, with the option of two (2) one-year extensions.
FISCAL IMPACT:
The fiscal impact to the City's general fund budget is minimal because the contractor will be paid with a percentage of the fees collected from program participants. The total contractor compensation will be approximately $105,000 a year, but shall not exceed $525,000 for the entire term of the Contract Services Agreement.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
RESOLUTION NO. 2026-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELL
GARDENS, CALIFORNIA, APPROVING A CONTRACT SERVICES
AGREEMENT WITH SOUTHEAST AQUATICS DOLPHINS, INC. FOR
YOUTH SWIM TEAM PROGRAM SERVICES
WHEREAS, the City of Bell Gardens ("City") opened the John Anson Ford Park Regional Aquatics Center ("Aquatics Center") on October 18, 2025, with limited programming; and
WHEREAS, as part of its efforts to expand programming at the Aquatics Center, the City has introduced drop -in classes including Aqua Aerobics, Water Polo, and Splash - Ball Water Polo, and seeks to offer residents the opportunity to participate in a competitive Youth Swim Team Program; and
WHEREAS, in accordance with Bell Gardens Municipal Code Section 3.04.105, on February 24, 2026, the City released a Request for Proposals for Youth Swim Team Program Services ("RFP"); and
WHEREAS, on March 16, 2026, the City received one proposal from Southeast Aquatics Dolphins, Inc. ("Southeast"); and
WHEREAS, a comprehensive review was conducted by City staff using the evaluation criteria specified in the RFP; and
WHEREAS, City staff determined that Southeast is qualified to perform such contracted services by virtue of its experience, training, licenses, and expertise; and WHEREAS, the City desires to enter into a Contract Services Agreement with Southeast for Youth Swim Team Program Services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BELL GARDENS AS FOLLOWS:
SECTION 1. The City Council, after consideration of the staff report and presentation, discussion, oral testimony and evidence presented to the City Council, hereby finds that the above recitals are true and correct and incorporate them herein.
SECTION 2. The City Council hereby approves a Contract Services Agreement for a Youth Swim Team Program by and between the City and Southeast Aquatics Dolphins, Inc. for a total not -to -exceed amount of $525,00, inclusive of an initial term of three (3) years with up to two (2) optional one (1) -year extensions, in a form approved by the City Attorney.
Resolution No. 2026-37
SECTION 3. The City Council further authorizes the City Manager to execute the Contract Services agreement between the City and Southeast Aquatics Dolphins, Inc., consistent with this Resolution, along with any ancillary documents reasonably necessary to effectuate the intent of this Resolution.
SECTION 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval.
PASSED, APPROVED, and ADOPTED this 13th day of April, 2026.
THE CITY OF BELL GARDENS
Miguel De La Rosa, Mayor
APPROVED AS TO FORM: ATTEST:
Stephanie Vasquez
City Attorney
2 of 3
Daisy Gomez
City Clerk
Resolution No. 2026-37
I, , City Clerk of the City of Bell Gardens, hereby CERTIFY that City Council Resolution No. was adopted by the Bell Gardens City Council at a regular meeting of the City Council held on April 13, 2026, and was approved and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Daisy Gomez
City Clerk
3 of 3
2026
CONTRACT SERVICES AGREEMENT
(Contractor: Southeast Aquatics Dolphins Inc.)
(Nature of Engagement: Youth Swim Team Program Services) THIS CONTRACT SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this day of 2026 (hereinafter, the
"Effective Date"), by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "CITY") and SOUTHEAST ACQUATICS DOLPHINS INC. (hereinafter, "CONTRACTOR"). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to CITY or CONTRACTOR interchangeably.
RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, CITY requires qualified and experienced youth swim team program services; and
WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
WHEREAS, the execution of this Agreement was approved by the Bell Gardens City Council at its Regular Meeting of April 13, 2026.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:
SECTION 1. SCOPE OF WORK.
A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to provide CITY qualified and experienced youth swim team program services. The various tasks and related services to be performed by CONTRACTOR are more specifically described in the CITY's "REQUEST FOR PROPOSALS FOR BELL GARDENS YOUTH SWIM TEAM PROGRAM SERVICES" (hereinafter the "CITY RFP") dated February 24, 2026, and the written proposal of CONTRACTOR entitled "SWIM PROGRAM PROPOSAL" dated March 1, 2026 (hereinafter, the "CONTRACTOR PROPOSAL"). The CITY RFP and the CONTRACTOR PROPOSAL are attached and incorporated hereto as Exhibit "A" and "B" respectively. The term "Scope of Work" shall be a collective reference to the CITY RFP and the CONTRACTOR PROPOSAL. The capitalized term "Work" shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONTRACTOR PROPOSAL, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency 1 and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control but only to the extent of the conflict or inconsistency and no further.
B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.
C. By executing this Agreement, CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the work, services and tasks to be performed under this Agreement; (ii) has carefully considered how the Work should be performed; and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
CONTRACTOR warrants that it will inspect any location where the Work is to be performed and acquaint itself with the conditions of the location prior to commencing any of the Work requested by CITY. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed, except at CONTRACTOR's risk until written instructions are received from the City Representative as defined herein.
D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and acceptance of the Work, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement.
Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONTRACTOR's cessation or abandonment.
SECTION 2. TERM.
A. This Agreement shall have a term of three (3) years commencing as of the Effective Date (hereinafter, the "Term"). The Term of the Agreement may be extended by the CITY subject to its same terms and conditions for a maximum of two (2) one-year extensions, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term.
B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause.
C. CONTRACTOR shall perform the Work continuously and with due diligence.
CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors or agents. 2 CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.
E. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR's employees.
F. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
SECTION 3. PROSECUTION OF WORK.
A. [RESERVED — NO TEXT]
B. Time is of the essence in the performance of Work under this Agreement, and in the absence of a specific schedule or other instructions from the City Representative, CONTRACTOR shall begin and complete performance of the Work to completion in a timely and a diligently manner as possible.
SECTION 4. COMPENSATION.
A. CONTRACTOR shall perform all the Work in accordance with the rates set forth in the CONTRACTOR PROPOSAL.
B. CONTRACTOR's Not -to -Exceed Sum shall be derived from program participant registration fees collected by CITY. CITY shall remit to CONTRACTOR seventy- five percent (75%) of all registration fees collected from program participants during each calendar month. The remaining twenty-five percent (25%) of collected registration fees shall be retained by the CITY. CONTRACTOR's total compensation during the Term of this Agreement shall not exceed the aggregate not to exceed sum of FIVE HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($525,000) (hereinafter, the "Not -to -Exceed Sum"). CONTRACTOR further agrees that the Not -to -Exceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work.
CONTRACTOR shall have no right or entitlement to any overage contingency sums authorized by the City Council unless the City Representative authorizes the expenditure of such overage contingency funds in writing in the City Representative's sole and absolute discretion.
C. The Not -to -Exceed Sum will be paid to CONTRACTOR in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONTRACTOR will submit to CITY an itemized invoice indicating the work performed and the tasks completed during the recently concluded calendar month, including the Work and tasks performed and the reimbursable out-of-pocket expenses incurred. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold 3 applicable taxes or other authorized deductions from payments made to CONTRACTOR.
SECTION 5. STANDARD OF CARE.
A. CONTRACTOR represents, acknowledges and agrees as follows:
1. CONTRACTOR shall perform all work skillfully, competently and to the highest standards applicable to the CONTRACTOR's field;
2. CONTRACTOR represents all personnel assigned to perform the Work for CITY under this Agreement shall possess the skill, training, and experience necessary to competently perform the Work and shall at all times possess and maintain all licenses, certifications and/or qualifications necessary to perform the Work;
3. CONTRACTOR shall perform all work in a manner reasonably satisfactory to the CITY;
4. CONTRACTOR shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONTRACTOR's compliance with applicable laws will include, without limitation, compliance with all applicable CaI/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization;
5. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;
6. In the performance of this Agreement, CONTRACTOR shall supply and deploy personnel, equipment, tools, and materials necessary, in the reasonable opinion of CITY, to perform all Work in compliance with the standard of care set forth in this Section and to time complete all Work as specified by the Scope of Work or other written order;
7. All of CONTRACTOR's employees and agents (including but not limited to CONTRACTOR's subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement; and
8. CONTRACTOR shall perform, at CONTRACTOR's sole cost and expense, any tasks necessary to correct any errors or omissions caused by CONTRACTOR's failure to comply with the standard of care set forth in this Section or by any like failure on the part of CONTRACTOR's employees, agents, contractors, subcontractors and subconsultants. Such effort by 4 CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing in the City Representative's sole and absolute discretion.
B. The Parties acknowledge and agree that CONTRACTOR shall perform, at CONTRACTOR's own cost and expense and without any reimbursement from CITY, any services or tasks necessary to correct any errors or omissions caused by CONTRACTOR's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONTRACTOR's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and absolute discretion. The Parties acknowledge and agree that CONTRACTOR's acceptance of any work performed by CONTRACTOR or on CONTRACTOR's behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CONTRACTOR has relied upon the foregoing representations of CONTRACTOR, including but not limited to the representation that CONTRACTOR possesses the skills, training, knowledge and experience necessary to perform the Work in a skillful and competent manner equivalent to, the standard of performance generally recognized as being employed by professionals performing the same type of work and services in the State of California.
SECTION 6. REPRESENTATIVES.
A. City Representative. For the purposes of this Agreement, the contract administrator and CITY's representative shall be Elizabeth Nava, Director of Recreation and Community Services (hereinafter, the "City Representative"). It shall be CONTRACTOR's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.
B. Contractor Representative. For the purposes of this Agreement, Federico A.
Ricketts, Head Coach & Program Director, is hereby designated as the principal and representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR's performance under this Agreement and to make all decisions in connection therewith (hereinafter, the "Contractor Representative"). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR. The Contractor's Representative shall supervise and direct the Work, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 5 SECTION 7. CONTRACTOR'S PERSONNEL.
A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and all other services and tasks necessary for CONTRACTOR to competently and timely complete the improvements contemplated under this Agreement. All Work, services and tasks will be performed under CONTRACTOR's supervision, and CONTRACTOR's personnel engaged in the performance of the work, services and tasks contemplated under this Agreement shall possess the qualifications, permits and licenses required by applicable law to perform such work, services and tasks.
B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work.
CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR's performance of the Work, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.
C. CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work.
D. In the event that CITY, in its sole reasonable discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.
E. CONTRACTOR shall be responsible for payment of all employees' and subconsultants' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.
F. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.
SECTION 8. SUBSTITUTION OF KEY PERSONNEL. CONTRACTOR has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONTRACTOR cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONTRACTOR at the request of the CITY.
6 SECTION 9. [RESERVED - NO TEXT]
SECTION 10. PROHIBITED INTERESTS. CONTRACTOR warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
SECTION 11. INDEPENDENT CONTRACTOR.
A. All acts of CONTRACTOR, its agents, officers, subcontractors and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not, under any circumstances, be construed or considered to create an employer -employee relationship or a joint venture.
B. CONTRACTOR, its agents, officers, subcontractors and employees are and, at all times during the Term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.
C. CONTRACTOR shall determine the method, details and means of performing the Work. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement.
CONTRACTOR has control over the manner and means of performing the services under this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.
D. If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.
E. It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.
F. As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer -employee relationship exists by reason of this Agreement.
SECTION 12. CONFLICTS OF INTEREST. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute.
CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that CONTRACTOR executes in connection with the performance of this Agreement.
SECTION 13. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, reproductive health decision making or military and veteran status.
CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination.
CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12900 et seq.). The applicable regulations of the Fair Employment and Housing Act, set forth in Part 2.8, Division 3, of Title 2 of the Government Code are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform the Work under this Agreement.
SECTION. 14. INDEMNIFICATION.
A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY's elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any
nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR's officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees' right to recover under this indemnity provision.
CONTRACTOR shall pay Indemnitees for any attorney's fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
B. CONTRACTOR's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act.
CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities.
C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise 9 wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.
CITY does not, and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. CONTRACTOR agrees that CONTRACTOR's covenant under this Section shall survive the termination of this Agreement.
E. CONTRACTOR shall fully comply with the workers' compensation laws regarding CONTRACTOR and CONTRACTOR's employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.
SECTION 15. INSURANCE.
A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
2. Sexual abuse/molestation insurance shall be procured and maintained with limits of not less than One Million ($1,000,000) per occurrence and Two Million ($2,000,000) general aggregate. Coverage may be provided as part of commercial general liability coverage, professional liability coverage, or as a separate policy.
3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance (with limits of at least One Million Dollars ($1,000,000)).
B. CONTRACTOR shall require each of its sub -consultants or sub -contractors to maintain insurance coverage that meets all of the requirements of this Agreement. 10 C. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager.
D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR'S expense, the premium thereon.
E. Prior to commencement of Work under this Agreement, CONTRACTOR shall file with CITY's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.
F. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.
G. The general liability policy of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY. CONTRACTOR agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.
All policies of Commercial General Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against CITY and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Any deductibles or self -insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self -insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
11 K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.
Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR's liability or as full performance of CONTRACTOR's duties to indemnify, hold harmless and defend under Section 14 of this Agreement.
M. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Agreement effective upon notice.
N. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
SECTION 16. RECORDS AND INSPECTION. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work.
The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.
SECTION 17. TERMINATION.
A. Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by the City Manager. CONTRACTOR may only terminate this Agreement for cause.
B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall 12 constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR's failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR's and/or its employees' disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY's discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.
1. CONTRACTOR shall cure the following Event of Default within the following time periods:
i. Within three (3) business days of CITY's issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligated to provide to CITY or CITY's employees or agents under this Agreement.
Prior to the expiration of the 3 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3 -day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3 -day cure period; or ii. Within thirty (30) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30 -day cure period.
If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit "B" that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.
13 2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30 -day cure period. Prior to the expiration of the 30 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR's Default Notice to CITY.
3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR's performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR's cure of any Event of Default by giving CONTRACTOR written notice of CITY's intent to suspend CONTRACTOR's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.
Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY's ability to suspend this Agreement as provided herein.
4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.
In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR's breach of the Agreement or to terminate the Agreement; or
14 iv. The CITY may exercise any other available and lawful right or remedy.
CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.
6. In the event CITY is in breach of this Agreement, CONTRACTOR's sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.
7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
SECTION 18. FORCE MAJEURE. The Term shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR'S sole remedy being extension of the Agreement pursuant to this Section.
SECTION 19. NOTICES. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR's and CITY's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.
If to CITY:
City of Bell Gardens
7100 S. Garfield Avenue
Bell Gardens, CA 90201
Attn: Elizabeth Nava, Director of
Recreation and Community Services
If to CONTRACTOR:
Southeast Aquatics Dolphins Inc.
13454 Shady Knoll Drive
Eastvale, CA 92880
Attn: Federico A. Ricketts,
Head Coach & Program Director
15 Phone: 562-806-7700 Phone: (323) 823-3260
SECTION 20. PROHIBITION. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.
SECTION 21. ATTORNEY FEES. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees.
SECTION 22. ENTIRE AGREEMENT. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties.
Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.
SECTION 23. GOVERNING LAW; JURISDICTION. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.
SECTION 24. SEVERABILITY. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.
SECTION 25. CAPTIONS. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.
SECTION 26. EXECUTION. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
16 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF BELL GARDENS, a municipal SOUTHEAST AQUATICS DOLPHINS corporation INC.
By: By:
Michael B. O'Kelly
City Manager Name:
Date: Title:
Date:
APPROVED AS TO FORM:
By:
Stephanie Vasquez
City Attorney
Date:
17 EXHIBIT "A"
CITY RFP
18 REQUEST FOR PROPOSALS
FOR
BELL GARDENS YOUTH SWIM TEAM PROGRAM SERVICES
RFP Release Date
Tuesday, February 24, 2026
Proposal Submittal Deadline
5:00 p.m., Tuesday, March 17, 2026
Contact Person:
Elizabeth Nava, Director of Recreation and Community Services City of Bell Gardens
8000 Park Lane
Bell Gardens, CA 90201
(562) 806-7650
enava ell.ar ens.or
7100 Garfield Avenue • Bell Gardens, CA 90201 • (562) 806-7700 • www.bellgardens.org
TABLE OF CONTENTS
I. BACKGROUND AND GENERAL INFORMATION 3
II. SUBMITTAL PROCEDURES/DEADLINE 4
III. SCHEDULE 4
IV. DEFINITIONS, TERMS, AND CONDITIONS 5
V. SCOPE OF WORK 9
VI. PROPOSAL FORMAT AND CONTENT REQUIREMENTS 12
VII. EVALUATION CRITERIA 14
VII. ATTACHMENTS:
Attachment A - Acknowledgement of City's Standard Form of Agreement Attachment B - Sample Contract Services Agreement
BACKGROUND AND GENERAL INFORMATION
The City of Bell Gardens ("City") was incorporated on August 1, 1961 as a general law city, thus, it operates under the Council/Manager form of government. The five City Council members are elected at -large by registered voters in the City for staggered four-year terms and serve as the City's legislative, policy -making body. The Mayor position is shared among the Council members who select one another as Mayor annually. The City Council holds bi-monthly public meetings. The City Manager is responsible for directing City affairs as prescribed by the City Council. The City has a population of approximately 39,000 in an area of 2.4 square miles located in the southeastern part of Los Angeles County. The City shares a common boundary with the cities of South Gate, Bell, Downey, and Commerce. The City is considered an integral part of the Los Angeles -Long Beach metropolitan area.
The City's departments include Finance and Administration, City Clerk, Community Development, Police, Public Works and Recreation and Community Services. Fire services are provided by the Los Angeles County Fire Department. The Recreation and Community Servies Department consists of various divisions, including Administration, Youth and Adult Sports, Parks and Afterschool Programs, Senior Services, Adaptive Recreation, Community Family Services Center and Aquatics.
The City is seeking proposals from qualified Proposers with proven expertise to provide qualified youth swim team program services for the Recreation and Community Services ("RCS") Department at the John Anson Ford Park Regional Aquatics Center. The City does not currently have a swim team and is seeking to evaluate costs and qualifications for a youth swim team program. Please review this Request for Proposals ("RFP") for Youth Swim Team Services outlining the range of services being sought to determine if you wish to submit a proposal for the requested services.
It is the intent of the City to select a single Contractor to provide the requested youth swim team program services for the RCS Department; however, the City reserves the right to select one or more Proposers to provide the required services. The City reserves the right to accept or reject any or all proposals received in response to this RFP. The City also reserves the right to waive any informality, technical defect or clerical error, or irregularity in any response.
The City's potential award of an agreement will neither be based on any single factor, nor will it be based solely or exclusively on the lowest cost proposal. If an agreement is awarded, it would be awarded to the Contractor that presents an optimal balance of relevant experience, cost, quality of service, work history, and other factors, which the City may consider relevant and important in determining which proposal is best for the City. The selected applicant must be a member of USA Swimming.
Additionally, the City may, for any reason, decide to cancel the award of any agreement based on this RFP. The City reserves the right to cancel this RFP. There is neither a City obligation to respond to any responses submitted, nor is the City legally bound in any manner by the submission of a response. The City reserves the right to negotiate services and associated costs.
The term of the Contract Services Agreement will be for three (3) years with up to two (2) 3 optional one-year extensions.
II. SUBMITTAL PROCEDURES/DEADLINE
An electronic version of the proposal shall be emailed to cityclerkdeskRbellgardens.org and enava(a�bellgardens.orq no later than 5:00 p.m. on Tuesday, March 17, 2026. The subject line must read "Bell Gardens Youth Swim Team Program Services Proposal." If the proposal includes any comments over and above the specific information requested in this RFP, such information should be included as a separate appendix and placed at the end of the proposal.
Questions and Inquiries
To ensure a fair and objective RFP process and evaluation, all questions and inquiries related to this RFP shall be addressed in writing to Elizabeth Nava, Director of Recreation and Community Services, at enava(a�bellgardens.orq. The deadline for written questions and inquiries is Monday, Wednesday, March 4 at 5:00 p.m. City Hall is open Monday through Thursday from 7:30 a.m. to 6:00 p.m.
All times posted in Pacific Standard Time (PST).
III. SCHEDULE
The tentative schedule* for this RFP is as follows:
Release of RFP
Tuesday, February 24, 2026
Deadline for Questions
Monday, Wednesday, March 4 at 5:00 p.m.
Proposal Due Date
Tuesday, March 17 at 5:00 p.m.
Proposer Interviews (if necessary)
Wednesday, March 18, 2026
**City Council Recommendation of Award
Monday, March 23, 2026
Start of Swim Team Services
Wednesday, April 1, 2026
*The schedule above is tentative and subject to change at the discretion of the City, with appropriate notice to prospective proposers. Please check the Bell Gardens website for the latest updates at https://www.bellcardens.orc/i-want-to/view-bids-rfps/rfps-and-bids . ** Proposer must be available on Monday, March 23, 2026, in -person or virtually, for a possible presentation to the City Council.
4 IV. DEFINITIONS, TERMS, AND CONDITIONS
Definitions: To simplify and clarify the language throughout this RFP, the following definitions shall apply:
A. City Council: The elected officials of the City, who have been given the authority to exercise such powers and jurisdiction on all City business as conferred by the State Constitution and the City of Bell Gardens Municipal Code.
B. Contract Services Agreement: A contract between the City and the selected Contractor to furnish professional services over a designated period.
C. Contractor: The selected qualified vendor, firm, company, organization, or individual offering a proposal in response to this RFP.
D. Proposer: A qualified vendor, firm, company, organization, or individual offering a proposal in response to this RFP.
E. Proposer's Representative: All of the Proposers' employees, officers, directors, contractors and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf.
2. Proposal General Terms and Conditions:
A. RFP General Conditions
Proposals shall be prepared to simply and economically, provide a straightforward, concise description of the Proposer's ability to meet the requirements of this RFP. Emphasis shall be on the quality, completeness, clarity of content, responsiveness to the requirements, and an understanding of City's objectives.
Proposers shall carefully read the information contained in this RFP and shall submit complete responses to all requirements and questions, as directed. Incomplete proposals may be considered non -responsive and may be rejected in the City's discretion. The submission of a response to this RFP shall be deemed a representation and certification by the Proposer that it has read and understood the RFP, has investigated all aspects of the RFP, and is aware of the applicable facts pertaining to the RFP process, its procedures, and requirements. No request for modification of the responses to this request shall be considered after its submission on grounds that the Proposer was not fully informed as to any facts or condition.
Proposers should be aware that the RFP and the contents of the successful proposal will become a part of any subsequent Contract Services Agreement that may arise from this RFP.
Following the Proposal Submission Deadline, the City, pursuant to the California Public Records Act (Govt. Code section 7920.000 et seq.) reserves the right to make copies of all 5 submitted proposals available for inspection and copying by any interested member of the public, except to the limited extent the City determines that any information contained in a proposal is legally privileged under the California Public Records Act. By submission of a proposal, Proposers acknowledge and agree that their proposal, and any information contained therein, may be disclosed by the City to interested members of the public, including other Proposers. All responses to the RFP received become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as "Confidential," "Trade Secret," or "Proprietary" or if disclosure is required under the Public Records Act. Any proposal which contains language purporting to render all or significant portions of the proposal "Confidential," "Trade Secret," or "Proprietary" shall be regarded as nonresponsive.
B. Proposal Validity
A proposal may be modified or withdrawn in person at any time before the scheduled due date, provided a receipt for the withdrawn proposal is signed by the Proposer's authorized representative. The City reserves the right to request proof of authorization to withdraw a proposal. Proposals may not be withdrawn after the proposal closing date and each Proposer agrees to this stipulation upon submittal of its proposal.
All proposals, with associated costs, shall be considered valid and binding on the Proposer for a period of ninety (90) days after the proposal due date.
C. Electronic Documents
Proposers may be supplied with the original RFP documents in electronic form to aid in the preparation of proposal(s). By accepting these electronic documents, each Proposer agrees not to edit or change the language or format of these documents. Submission of a proposal by a Proposer signifies full agreement with this requirement.
D. Receipt of Proposals
Submitted proposal(s) must be properly addressed and received by the City prior to the date and time specified. The mere fact that the proposal was dispatched will not be considered; the Proposer must ensure that the proposal is delivered. Proposals received after the date and time specified shall be returned and will be void and not considered. The City is not responsible for the lateness of the mail carrier, etc.; and the time/date stamp of receipt by the City Clerk's Office shall be the official time of receipt.
Receipt of an addendum of the RFP by a Proposer must be acknowledged by submitting the signed addendum with the proposal.
E. Alterations
Proposal documents cannot be physically altered or amended after the closing date. 6 Alterations made before closing must be initialed by the Proposer to guarantee authenticity.
Proposals may not be withdrawn after the proposal closing date, and each Proposer agrees to this stipulation upon submittal of its proposal. However, all proposals are subject to negotiation before a Contract Services Agreement is awarded as further described below.
F. City Representative and Communication
The Director of Recreation and Community Services is the designated "City Representative" for this RFP. Proposers must only communicate with the City Representative during the RFP submission and procurement process. Communications initiated by Proposers regarding this RFP with members of the City Council, or with officers, personnel, or employees of the City other than the City Representative, may be grounds for disqualification. Any inquiries or requests during this RFP submission and procurement process shall be submitted in writing to the City Representative as follows:
City of Bell Gardens
Attention: Elizabeth Nava, Director of Recreation and Community Services 8000 Park Lane
Bell Gardens, CA 90201
(562) 806-7650
Email: [email protected]
The City shall not be responsible for any verbal communication between any employee of the City and any Proposer outside of the communication procedures established in this RFP.
Only written requirements and qualifications will be considered. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in the resulting Contract Services Agreement.
Proposers and Proposer's Representatives may not communicate with the City Council members about this RFP. In addition, Proposer and Proposer's Representatives may not communicate outside the procedures set forth in this RFP with an officer, employee, or agent of the City regarding this RFP until after Contract Services Agreement award. However, Proposers and Proposers' representatives are not prohibited from making oral statements or presentations in public to one or more representatives of the City during a public meeting.
G. Reservations
The City reserves the right to accept or reject any or all responses received in response to this RFP. The City also reserves the right to waive any informality, technical defect or clerical error or irregularity in any response. The City's potential award of a Contract Services Agreement will not be based on any single factor, nor will it be based solely or exclusively on the lowest cost proposal. If a Contract Services Agreement is awarded, the award will be to the Contractor who in the judgment of the City has presented an optimal balance of relevant experience, price, quality of service, work history, and other factors which the City may consider relevant and important in determining which proposal is best for the City.
Additionally, the City may, for any reason, decide not to award any Agreements based on this RFP. The City reserves the right to cancel or modify this RFP. The City shall not be obligated to respond to any responses submitted, nor be legally bound in any manner by the 7 submission of the response. The City reserves the right to negotiate deliverables and associated costs. There is no guarantee that the City will award a Contract Services Agreement.
By submitting a proposal in response to this RFP, the Proposer accepts the evaluation process and acknowledges and accepts that determination will require subjective judgments by the City.
H. Reimbursements
Proposer shall be solely and exclusively responsible for all costs incurred in connection with the preparation and submission of the proposals; demonstrations; interviews; preparation of responses to questions and requests for additional information; for agreement discussions; or for anything in any way related to this RFP. The City is not liable for any costs incurred by a Proposer in response to this RFP. Whether or not a Proposer is awarded a Contract Services Agreement pursuant to this RFP, no Proposer shall be entitled to reimbursement for any costs or expenses associated with the Proposer's participation in this RFP process.
Failure to comply with all requirements contained in this RFP may result in the rejection of a proposal.
. Certification
Any proposal that does not contain all the information requested in this RFP will be considered incomplete and may be rejected by the City.
Funding
The City operates and is funded on a fiscal yearly basis. Accordingly, the City reserves the right to terminate, without any liability, any Contract Services Agreement for which funding is not available.
K. Negotiations
Negotiations may be conducted with responsible Proposers who submit a proposal that is reasonably susceptible to being selected. All Proposers reasonably considered for selection based on criteria set forth in this RFP may be given an opportunity to make a presentation and/or interview. Although this process will ultimately result in the award of a single Contract Services Agreement, the City reserves the right to negotiate a Contract Services Agreement with more than one Contractor.
L. Additional Information
During the proposal evaluation process, the City may request additional information or clarifications from Proposers regarding their proposals. The City also reserves the right to investigate the qualifications of the Proposers, as it deems appropriate.
M. Award of Contract Services Agreement
8 Upon conclusion of the RFP process, the Staff will recommend a Proposer to the City Council.
The Contractor will be required to enter into a Contract Services Agreement with the City. A copy of the City's Contract Services Agreement is attached and incorporated as Attachment "B" as a sample for Proposers to review the terms and conditions prior to submitting a proposal. The proposal process, agreement negotiations and execution, and subsequent actions will be conducted by the City in accordance with applicable law. Proposers should carefully review this document, which constitutes the formal RFP, to ensure a clear understanding of the City's needs and objectives and scope of work. The sample Contract Services Agreement (Attachment "B") is not to be completed by Proposers.
3. Records and Audits
The Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to the Contract Services Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the City or any authorized representative and will be retained five (5) years after the expiration of the Contract Services Agreement unless permission to destroy them is granted by the City.
4. Labor Compliance
The selected Contractor will comply with any applicable State or federal labor compliance requirements, including the paying of prevailing wages to certain classifications performing work under the Contract Services Agreement awarded as a result of this RFP, if the State Department of Industrial Relations (DIR) or a federal agency require the paying of such prevailing wages to certain classifications during the term of the Contract Services Agreement.
V. SCOPE OF WORK
This request for proposals is for youth swim team program services to be provided at the City's John Anson Ford Park Regional Aquatics Center.
Contractor will be required to perform and complete the proposed youth swim team program services in a thorough and professional manner, by providing all labor, materials, and supplies necessary to complete all work in a timely manner, in a way that will meet all the City's requirements.
Contractor will perform the following youth swim team services within the City's John Anson Ford Park Regional Aquatics Center facility:
1. YOUTH SWIM TEAM PROGRAM SPECIFICATIONS
9 a. Program Overview
Contractor shall provide the Youth Swim Team Program for up to 120 youth, ages 5-
18. b. Swim Team Instruction
Contractor shall provide instruction in skills and stroke techniques, including, but not limited to, freestyle, breaststroke, backstroke and butterfly. Practices shall include cardio exercises.
c. Swim Meets
Contractor shall host at least one inter -squad mock meet and at least two (2) USA Swimming meets and tournaments at the Bell Gardens John Anson Ford Park Regional Aquatics Center.
d. Location and Hours
All tasks, except for team meets and tournaments at outside venues, shall be performed at the John Anson Ford Park Regional Aquatics Center located at 7950 Scout Avenue Bell Gardens, CA 90201. Practices shall be held between 3:30 p.m. and 5:30 p.m. Services shall be provided for the number of days specified, inclusive of holidays. Exterior services, if any, may be performed during normal City daylight hours as arranged with the City.
e. Contractor's staff
All services shall be performed by trained and supervised staff in a professional manner in conformance with standard and acceptable business practices as determined by USA Swimming. All employees assigned by the Contractor shall be fully capable, experienced and trained in the work they are employed to perform. They shall be physically able to do their work and be free from any communicable disease. Contractor shall submit names and addresses of all employees engaged in work specified herein and will require the completion of applications or fingerprint cards as required.
ii. The materials, supplies, and equipment used by Contractor will be of equal quality to the most suitable grade of each article as it is used in standard acceptable and are subject to the approval of the City. iii. Clearance of Personnel: The City shall have and exercise full and complete control over granting, denying, withholding, or terminating clearances for Contractor's employees. Contractor employees whom the City deems careless, discourteous or otherwise objectionable or who do not meet standards required for security or other reasons, will be prohibited from entering the facility to perform work.
iv. Supervision: A supervisor shall be on the job at the work site at all times when work is being performed by the Contractor's employees.
Supplies and Equipment
10 Supplies and equipment to be provided by the Contractor shall include, but are not limited to:
i. Kickboards
ii. Swim fins
iii. Pull buoys
iv. Goggles
v. Team swimming caps
The City will furnish:
Priority Access to the John Anson Ford Park Regional Aquatics Center — 50 Meter Competition Pool.
ii. Lifeguard tower during practices.
g. USA Swimming Membership
The selected Contractor must be a USA Swimming Club Member and maintain good standing with USA Swimming throughout the duration of the Contract Services Agreement. h. USA Swimming Tournament and Inter -Squad Mock Meet Requirements The selected Contractor will be required to host a minimum of two (2) USA Swimming Tournaments a year at the Bell Gardens John Anson Ford Park Regional Aquatics Center.
Additionally, the Contractor will host an inter -squad mock meet once a year for all participants.
Contractor must provide its own equipment for tournaments and meets unless otherwise determined by the City. City may loan the Contractor equipment for the tournaments and meets at the request of the Contractor, if the equipment is available. Below is an inexhaustive list of potential equipment needed for tournaments and meets:
• Score Board
• Electronic Timing system
• Meet Management Software
Certification Requirements
The selected Contractor and all their employees are responsible for obtaining and maintaining the required USA Swimming Coaching certifications j. Swim Team Fundraising
The selected Contractor is responsible for fundraising efforts to cover the cost of uniforms, swim meets, and all required training equipment and supplies. k. Parent Volunteer Hours
The selected Contractor is responsible for coordinating volunteer efforts for team tournaments, meets, and fundraisers. Contractor must work with City to approve messaging 11 and methods for volunteers. Volunteers must undergo City volunteer requirements in order to participate as a Youth Swim Team Program volunteer.
2. FEES AND PAYMENT STRUCTURE
The City shall pay Contractor a percentage of the fees collected from participant registrations.
The percentage will be a mutually agreed amount by the City and Contractor.
The fees charged per participant will be determined and agreed upon by both the City and Contractor.
Additional swim team fees that are required for swim meets, tournaments and other activities must be preapproved by the City.
PROPOSAL FORMAT AND CONTENT RE
REMENT
The following instructions describe the form in which proposals must be submitted.
Responses to the following items will be used for proposal evaluation. Proposals that do not contain responses to each of the required items will be considered incomplete and may be rejected.
Proposal documents should provide a straightforward, concise description of the Proposer's capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information requested by the City. The requirements stated do not preclude a Proposer from furnishing additional reports, functions, and costs as deemed appropriate.
The proposal must contain the following elements:
1. Transmittal Letter:
a. A letter of transmittal signed by an individual authorized to bind the Proposer stating the Proposer has read and will comply with all terms and conditions of the RFP. The transmittal letter will contain, at a minimum: a) company name and address; and b) an executive summary briefly describing the Proposer's ability to perform the work requested, the Proposer's background and experience providing services, and a description of the firm's understanding of the City's needs.
b. Conflict of Interest Statement: The Proposer shall disclose any financial, business, or other relationship with the City that may have an impact upon the outcome of the Contract Services Agreement. Particular attention should be paid to compliance with Government Code section 1090.
12 2. Methodology
a. Include description of: a) the approach and methodology to be taken in addressing each component in the scope of work; b) the specific tasks, milestones and deliverables required to properly perform the requested services; and c) a workplan showing proposed hours for each retainer service, availability of team members, quality assurance, and supervision.
b. The City will expect the selected Contractor to adhere to the established methodology and workplan.
3. Management and Staffing:
Describe the management and staffing configuration to be utilized to complete each component of the scope of work. Describe the qualifications of staff to be assigned to the City, their title, and types and amount of equivalent experience. Resumes of all proposed personnel must be included. The proposal must indicate who will have primary responsibility for the requested services. The proposal must also identify any proposed subcontractors or subcontractors that are integral to the proposed team.
4. Minimum Qualifications, Prior Related Experience, and References a. Proposers must demonstrate competence and capability to satisfactorily perform the scope of work. Proposers must have at least five (5) years of experience providing youth swim team services in California. Proposals that do not meet the minimum qualifications will be determined nonresponsive and ineligible for award.
The Proposer must provide evidence to show that the firm and members of the Proposer's project team possess the specific minimum experience, qualifications, competence, resources, and business integrity as specified in the scope of work that are necessary to carry out the work under the Contract Services Agreement as expected. Examples of evidence include, but are not limited to resumes, letters of reference, and project/service summaries that highlight the team's specific experience.
b. A list of at least three (3) professional references, all of which shall be from a municipal or public agency. This client reference list must be included as an appendix to the proposal and must include the following information for each reference listed: a) complete description of the work/services provided, b) the time period for the work/services provided, c) the name and contact information of the client, including telephone number and/or address, and d) the key managers and professionals assigned to the work/services. The information concerning the work/services provided for each respective client must be no more than five (5) years old.
5. Additions or Exceptions:
13 a. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" containing a complete and detailed description of all the Contractor's exceptions to the provisions and conditions of the attached City standard Contract Services Agreement attached as Attachment "B."
6. Pending Litigation:
Include an explanation and status, if in the last five years, the firm or an office or principal of the firm has been involved in any substantiated complaints, litigation, legal proceedings, or investigations by a regulatory authority.
7. Insurance:
Evidence of commercial liability, professional liability, and workers compensation insurance coverages must be included. Insurance requirements are listed on the sample Contract Services Agreement attached as Attachment "B."
EVALUATION CRITERIA
The award of a Contract Services Agreement will be made to the most qualified Proposer whose proposal complies with the prescribed requirements. The City reserves the right to reject any or all proposals and to waive any technical errors, irregularities, or discrepancies, if to do so is deemed to serve the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Contractor to whom it is proposed to make such an award.
If a Contract Services Agreement cannot be reached with the highest ranked Proposer, City reserves the right to terminate negotiations with that Proposer and enter negotiations with the next highest ranked Proposer.
Proposals will be reviewed and evaluated by City staff and will be ranked based on the following criteria:
1. Comprehension of the Request for Proposals (Max Score: 15 Points) This relates to the Proposer's basic understanding of the City's requested services and Proposer's ability to articulate a concise description of the role of the requested services.
2. Qualifications of Proposer (Max Score: 45 Points)
• Experience of the Proposer
• Staffing and resources
• Required Certifications from USA Swimming
14 • Qualifications and experience of proposed personnel
3. References (Max Score: 10 Points)
This relates to the reputation and quality of past work performed by the Proposer based on municipal and other professional references.
If further clarifications or negotiations are required, on -site or virtual interviews may be conducted. Participation in these interviews will be at the expense of the Proposer. The interview panel will be made up of staff members or representatives from the City.
Recommendations will be provided to the City Council for final selection and award. Proposals failing to provide sufficient information and assurances of performance to adequately assess each category of the required services and/or failing to comply with the requirements and conditions of this RFP may not be given further consideration.
Factors such as, but not limited to, any of the following may be considered just cause to disqualify a response to the RFP without further consideration:
• Evidence of collusion, directly or indirectly, among Proposers with regard to the amount, terms, or conditions of this proposal;
• Any attempt to improperly influence any member of the selection staff or City Council members;
• Existence of any lawsuit, unresolved contractual claim, or dispute between Contractor and the City;
• Evidence of incorrect information submitted as part of the RFP; • Evidence of Proposer's inability to successfully complete the responsibilities and obligations of the proposed scope of work; and
• Proposer's default under any agreement, which results in termination of the Contract Services Agreement.
Each proposal will be considered along with those of other responding Proposers, with respect to ability to perform effectively and efficiently those Scope of Work items outlined in Section V, above.
The selected Contractor shall not discriminate, in any way, against any person based on race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin, or any other protected classification in connection with or related to the performance of the Contract Services Agreement.
Close coordination with the City is required to ensure that all requirements will be met. The City reserves the right to withdraw this RFP at any time without any prior notice. Further, the City
makes no representations that any Contract Services Agreement will be awarded to any Proposer responding to this RFP. The City expressly reserves the right to postpone reviewing the proposals for its own convenience and to reject any or all proposals responding to this RFP without indicating any reasons for such rejection(s).
ATTACHMENT "A"
ACKNOWLEDGEMENT OF CITY'S STANDARD FORM OF AGREEMENT
I, the undersigned, certify that I, [insert name] am the [insert title] of [insert firm
name], the party making the proposal for award of a Contract Services Agreement for BELL GARDENS YOUTH SWIM TEAM SERVCES ("Proposer") and, on behalf of the Proposer, hereby:
Accept City's Standard Form of Contract Services Agreement — check one box. 0_ As is, without qualifications or modifications.
As modified by attachment. [Proposer to provide]
I certify that I am authorized to sign this Consent Form on behalf of the Proposer.
Executed this day of , 2026 at , California.
Signature of Officer Printed/Typed Name of Officer
Title of Officer
ATTACHMENT "B"
SAMPLE CONTRACT SERVICES AGREEMENT
2026
CONTRACT SERVICES AGREEMENT
(Contractor: ti
(Nature of Engagement: 1 � � 3
THIS CONTRACT SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into this day of 2026 (hereinafter, the
"Effective Date") by and between the CITY OF BELL GARDENS, a municipal corporation (hereinafter, "CITY") and glIPMVIVI,W (hereinafter, "CONTRACTOR"). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term "Parties." The capitalized term "Party" may refer to CITY or CONTRACTOR interchangeably.
RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, CITY requires qualified and experienced
and
WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
WHEREAS, the execution of this At9reenent was approved by the Bell Gardens City Council at its Regular Meeting of
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:
SECTION 1. SCOPE OF WORK.
A. Subject to the terms and conditions of this Aq reement, CONTRACTOR agrees to \ 1j '
. The various tasks and related
services to be performed bar CONTRACTOR are more specifically described in the CITY's 1 4 (hereinafter the "CITY RFP") dated
provide CITY
ti, and the written proposal of CONTRACTOR entitled
" (hereinafter, the "CONTRACTOR PROPOSAL").
The CITY RFP and the CONTRACTOR PROPOSAL are attached and incorporated hereto as Exhibit "A" and "B" respectively. The term "Scope of Work" shall be a collective reference to the CITY RFP and the CONTRACTOR PROPOSAL. The capitalized term "Work" shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONTRACTOR PROPOSAL, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the
provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control but only to the extent of the conflict or inconsistency and no further.
B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.
C. By executing this Agreement, CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the work, services and tasks to be performed under this Agreement; (ii) has carefully considered how the Work should be performed; and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
CONTRACTOR warrants that it will inspect any location where the Work is to be performed and acquaint itself with the conditions of the location prior to commencing any of the Work requested by CITY. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed, except at CONTRACTOR's risk until written instructions are received from the City Representative as defined herein.
D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and acceptance of the Work, CONTRACTOR shall deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONTRACTOR in the performance of this Agreement.
Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONTRACTOR's cessation or abandonment.
SECTION 2. TERM.
A. This Agreement shall have a term of 1> O years commencing from the Effective Date through I Ale (hereinafter, the "Term"). The Term of the Agreement may be extended by the CITY subject to its same terms and conditions for a maximum of two (2) one-year extensions, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term
B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause.
C. CONTRACTOR shall perform the Work continuously and with due diligence.
CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors or agents.
CONTRACTOR shall not claim or be entitled to receive any compensation or 2 damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.
E. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR's employees.
F. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
SECTION 3. PROSECUTION OF WORK.
A. CONTRACTOR shall perform the Work contemplated under this Agreement on an as -needed, as requested basis. Nothing in this Agreement shall be construed to grant CONTRACTOR the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONTRACTOR to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Work in the manner described below and such Work is in fact performed and completed by CONTRACTOR and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall, be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a "Work Order"). Each Work Order shall include the following information:
1. A detailed description of the specific services or tasks requested;
2. The location of where the particular services or tasks are to be performed, if applicable;
3. A not -to -exceed budget for performing the services or tasks;
4. A timeline for completing the requested services or tasks;
5. Any other information CITY deems necessary and relevant to the requested services or tasks; and
The signature of the City Representative, confirming that the services or asks have been authorized by the City Representative.
B. CONTRACTOR shall perform no Work under this Agreement without a written request from the City Representative, containing the information set forth in Section 3(A), above.
C. Time is of the essence in the performance of Work under this Agreement, and in the absence of a specific schedule or other instructions from the City Representative, CONTRACTOR shall begin and complete performance of the Work to completion in a timely and a diligently manner as possible.
SECTION 4. COMPENSATION.
A. CONTRACTOR shall perform all the Work in accordance with the rates set forth in the CONTRACTOR PROPOSAL.
B. CONTRACTOR's total compensation durin the Term of this A reement shall not exceed the annual sum of ($))13 ���') (hereinafter, the 3 "Annual Not -to -Exceed Sum"). CONTRACTOR further agrees that the Annual Not - to -Exceed Sum is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall have no right or entitlement to any overage contingency sums authorized by the City Council unless the City Representative authorizes the expenditure of such overage contingency funds in writing in the City Representative's sole and absolute discretion.
C. The Annual Not -to -Exceed Sum will be paid to CONTRACTOR in monthly increments as the Work is completed. Following the conclusion of each calendar month, CONTRACTOR will submit to CITY an itemized invoice indicating the work performed and the tasks completed during the recently concluded calendar month, including the Work and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONTRACTOR's compensation includes hours worked by CONTRACTOR's personnel, the invoice shall indicate the number of hours worked in connection with the specific service or task requested, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.
SECTION 5. STANDARD OF CARE.
A. CONTRACTOR represents, acknowledges and agrees as follows:
CONTRACTOR shall perform all work skillfully, competently and to the highest standards applicable to the CONTRACTOR's field;
2. CONTRACTOR represents all personnel assigned to perform the Work for CITY under this Agreement shall possess the skill, training, and experience necessary to competently perform the Work and shall at all times possess and maintain all licenses, certifications and/or qualifications necessary to perform the Work;
3. CONTRACTOR shall perform all work in a manner reasonably satisfactory to the CITY;
4. CONTRACTOR shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONTRACTOR's compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization;
4 5. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;
6. In the performance of this Agreement, CONTRACTOR shall supply and deploy personnel, equipment, tools, and materials necessary, in the reasonable opinion of CITY, to perform all Work in compliance with the standard of care set forth in this Section and to time complete all Work as specified by the Scope of Work or other written order;
7. All of CONTRACTOR's employees and agents (including but not limited to CONTRACTOR's subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement; and
8. CONTRACTOR shall perform, at CONTRACTOR's sole cost and expense, any tasks necessary to correct any errors or omissions caused by CONTRACTOR's failure to comply with the standard of care', set forth in this Section or by any like failure on the part of CONTRACTOR's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven'! (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing in the City Representative's sole and absolute discretion.
B. The Parties acknowledge and agree that CONTRACTOR shall perform, at CONTRACTOR's own cost and expense and without any reimbursement from CITY, any services or tasks necessary to correct any errors or omissions caused by CONTRACTOR's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONTRACTOR's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and absolute discretion. The Parties acknowledge and agree that CONTRACTOR's acceptance of any work performed by CONTRACTOR or on CONTRACTOR's behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CONTRACTOR has relied upon the foregoing representations of CONTRACTOR, including but not limited to the representation that CONTRACTOR possesses the skills, training, knowledge and experience necessary to perform the Work in a skillful and competent manner equivalent to, the standard of performance generally recognized as being employed by professionals performing the same type of work and services in the State of California.
5 SECTION 6. REPRESENTATIVES.
A. City Representative. For the purposes of this Agreement, the contract administrator and CITY's representative shall be ° Z ? ? (hereinafter, the "City Representative"). It shall be CONTRACTOR's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.
B. Contractor Representative. For the purposes of this Agreement, , is hereby designated as the principal and representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR's performance under this Agreement and to make all decisions in connection therewith (hereinafter, the "Contractor Representative"). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR.
The Contractor's Representative shall supervise and direct the Work, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
SECTION 7. CONTRACTOR'S PERSONNEL.
A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and' all other services and tasks necessary for CONTRACTOR to competently ; and timely complete the improvements contemplated under this Agreement. All Work, services and tasks will be performed under CONTRACTOR's supervision, and CONTRACTOR's personnel engaged in the performance of the work, services and tasks contemplated under this Agreement shall possess the qualifications, permits and licenses required by applicable law to perform such work, services and tasks.
B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work.
CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR's performance of the Work, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.
C. CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work.
In the event that CITY, in its sole reasonable discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 6 E. CONTRACTOR shall be responsible for payment of all employees' and subconsultants' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.
F. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.
SECTION 8. SUBSTITUTION OF KEY PERSONNEL. CONTRACTOR has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONTRACTOR cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONTRACTOR at the request of the CITY.
SECTION 9. [Reserved — No Text]
SECTION 10. PROHIBITED INTERESTS. CONTRACTOR warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
SECTION 11. INDEPENDENT CONTRACTOR.
A. All acts of CONTRACTOR, its agents, officers, subcontractors and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not, under any circumstances, be construed or considered to create an employer -employee relationship or a joint venture.
B. CONTRACTOR, its agents, officers, subcontractors and employees are and, at all times during the Term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.
C. CONTRACTOR shall determine the method, details and means of performing the Work. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement.
CONTRACTOR has control over the manner and means of performing the services under this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.
D. If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.
E. It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.
F. As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer -employee relationship exists by reason of this Agreement.
SECTION 12. CONFLICTS OF INTEREST. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute.
CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that CONTRACTOR executes in connection with the performance of this Agreement.
SECTION 13. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic 8 information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, reproductive health decision making or military and veteran status.
CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination.
CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12900 et seq.). The applicable regulations of the Fair Employment and Housing Act, set forth in Part 2.8, Division 3, of Title 2 of the Government Code are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform the Work under this Agreement.
SECTION. 14. INDEMNIFICATION.
A.
icers, agents, sery I
claimed to arise, directly or indirectly,` out of, in connection with, resulting from, or related to this A reernent and the erformance or failure to erform an term or con ition o the greement, inc u ing t is iof n
prevision. This indemnity provision is eective regardless o any prior, concurrent, or subsequent active or passive negligence by CONTRACTOR and shall operate to fully ...indemnify Indemnitees; against any such negligence. This indemnity provision shall survive the termination to the Agreement and is in addition to any th ht d' h' h l d �t h d this
I I h
under
his Agreement. Payment is not required as e condition precedent rr an Indemnitee's right.
o recover under this indemnity provision, and an entry of whets
oever, inc u ing ees
l
judgment against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees' right to recover under this indemnity provision.
CONTRACTOR shall pay Indemni#ees for any attorney's fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a),
negligence to the limited extent that
Code § 2782(b). This indemnity is e
applicability of any insurance cover
To the fullest extent permitted by law , CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY's elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively;"Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action proceedings, expenses, judgments, penalties, liens, and losses of any nature'
h t I d' f s f t is tt th f I
II b
arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR's officers, agents, servants, employees, subcontractors, materialmen, suppliers or their off
s
o accoun an , a orneys, or o er pro essiona s
and all costs associated therewith co ectively "Lia ilities" , arising or claimed to gp p a ,
provision, covenant, d' ' f A I d' h' d
ff f
ants or emp oyees, arising or
the Agreement or any
additional i
ccoun.tants, attorne
,y
t
t
o er rig s or reme ies w is n emni ees may ave un er a
aw ore sew ere
or (b) the contracting public agency's active
n
the underlying Agreement is subject to Civil
ffective without reference to the existence or
age(s) which may have been required under
sured endorsements which may extend to
ys, or other professionals employed by
9 Indemnitor to defend Indemnitees shall be selected by Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
B. CONTRACTOR's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act.
CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities.
C. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.
D. CITY does not, and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, ' loss, cost or expense. CONTRACTOR agrees that CONTRACTOR's covenant under this Section shall survive the termination of this Agreement.
E. CONTRACTOR shall fully comply with the workers' compensation laws regarding CONTRACTOR and CONTRACTOR's employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.
SECTION 15. INSURANCE.
A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
10 1. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
2. Sexual abuse/molestation insurance shall be procured and maintained with limits of not less than One Million ($1,000,000) per occurrence and Two Million ($2,000,000) general aggregate. Coverage may be provided as part of commercial general liability coverage, professional liability coverage, or as a separate policy.
3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance (with limits of at least One Million Dollars ($1,000,000)).
B. CONTRACTOR shall require each of its sub -consultants or sub -contractors to maintain insurance coverage that meets all of the requirements of this Agreement.
C. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger); in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager.
D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR'S expense, the premium thereon.
E. Prior to commencement of Work under this Agreement, CONTRACTOR shall file with CITY's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement.
CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.
G. The general liability policy of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY. CONTRACTOR agrees to 11 require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.
H. All policies of Commercial General Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against CITY and shall require similar written express waivers and insurance clauses from each of its subconsultants.
J. Any deductibles or self -insured retentions must be approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self -insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of fosses and expenses.
K. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.
Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR's liability or as full performance of CONTRACTOR's duties to indemnify, hold harmless and defend under Section 14 of this Agreement.
M. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this Agreement effective upon notice.
N. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
SECTION 16. RECORDS AND INSPECTION. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work.
The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a 12 period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.
SECTION 17. TERMINATION.
A.
B.
Termination for Convenience. CITY may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by the City Manager. CONTRACTOR may only terminate this Agreement for cause.
Termination for Cause. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") shall occur. For all Events of Default, the party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to. a.s a "Default Notice") which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR's failure to fulfill or perform its obligations under this Agreement within the specified ; time or if no time is specified, within a reasonable time; (ii) CONTRACTOR's and/or its employees' disregard or violation of any federal, s#ate, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY'S discovery that a statement representation ;or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.
1. CONTRACTOR shall cure the following Event of Default within the following time periods:
Within three (3) business days of CITY's issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligated to provide to CITY or CITY's employees or agents under this Agreement.
Prior to the expiration of the 3 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3 -day cure period. The foregoing notwithstanding, CITY 13 shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3 -day cure period; or ii. Within thirty (30) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30 -day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30 -day cure period.
If an Event of Default relates to a material falsehood or misrepresentation set forth in Exhibit "B" that ist not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any otherfalsehood or misrepresentation later discovered by CITY.
2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30 -day cure period. Prior to the expiration of the 30 -day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30 -day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR's Default Notice to CITY.
3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR's performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR's cure of any Event of Default by giving CONTRACTOR written notice of CITY's intent to suspend CONTRACTOR's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.
Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY's ability to suspend this Agreement as provided herein.
4. No waiver of any Event of Default or breach under this Agreement shall 14 constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.
In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR's breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.
CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.
6. In the event CITY is in breach of this Agreement, CONTRACTOR's sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.
7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
SECTION 18. FORCE MAJEURE. The Term shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within three (3) calendar days of the commencement of such delay 15 notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative's determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR'S sole remedy being extension of the Agreement pursuant to this Section.
SECTION 19. NOTICES. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR's and CITY's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.
If to CITY:
City of Bell Gardens
7100 S. Garfield Avenue
Bell Gardens, CA 90201
Attn: INSERT DEPARTMENT
Phone: 562-806-7700
Attn.
Phone!
SECTION 20. PROHIBITION. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.
SECTION 21. ATTORNEY FEES. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees.
SECTION 22. ENTIRE AGREEMENT. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties.
Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.
SECTION 23. GOVERNING LAW; JURISDICTION. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or 16 part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.
SECTION 24. SEVERABILITY. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.
SECTION 25. CAPTIONS. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.
SECTION 26. EXECUTION. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE
17 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF BELL GARDENS, a municipal
corporation
By:
Michael B. O'Kelly
City Manager Name:
Date: Title
Date:
APPROVED AS TO FORM:
By:
Stephanie Vasquez
City Attorney
Date:
By:
18 EXHIBIT "A"
CITY RFP
19 EXHIBIT "B"
CONTRACTOR PROPOSAL
20 EXHIBIT "B"
CONTRACTOR PROPOSAL
19 0111111HHHHHInp,,,,
Transmittal Letter
Date: March 16, 2026
To: Ms. Nava
Organization: City of Bell Gardens
Re: RFP - Youth Swim Team Program Services
Facility: John Anson Ford Park Regional Aquatics Center Dear Ms. Nava,
On behalf of Southeast Aquatics Dolphins Inc., I am pleased to submit this proposal in response to the City's Request for Proposals (RFP) for the Youth Swim Team Program Services at the John Anson Ford Park Regional Aquatics Center. By submitting this proposal, I affirm that the RFP has been carefully reviewed and fully understand the scope of services required.
Southeast Aquatics Dolphins Inc. agrees to comply with all terms, conditions, and requirements outlined in the RFP.
Southeast Aquatics Dolphins Inc. is a USA Swimming club in good standing with more than 30 years of continuous youth competitive swim programming experience in California. Under the leadership of Head Coach and Program Director Federico A. Ricketts, the organization brings over 40 years of leadership and program administration experience in competitive swimming.
Our program is dedicated to developing young athletes through structured coaching, technical skill development, and a strong emphasis on sportsmanship, discipline, and personal growth.
The organization maintains all required USA Swimming certifications, adheres to Safe Sport compliance standards, and carries the required insurance coverage to ensure a safe and professionally managed youth swim program.
Our team has extensive experience operating youth swim programs that support swimmers of varying abilities from introductory competitive levels through advanced training. Southeast Aquatics Dolphins Inc. has successfully organized practices, competitions, and athlete development pathways that promote both competitive excellence and positive youth engagement. This experience allows us to effectively manage all aspects of a community -based swim team program, including coaching, athlete safety, parent communication, program administration, and coordination with aquatic facility operations.
We understand that the City seeks a professionally operated youth swim team program that provides high -quality coaching, structured training opportunities, and a positive environment for youth participation in aquatic sports. Southeast Aquatics Dolphins Inc. shares this vision and is committed to partnering with the City to expand opportunities for local youth to develop swimming skills, build confidence, and participate in organized competitive athletics. Our goal is to create a program that strengthens the community while maintaining the highest standards of coaching, safety, and program administration.
1 Conflict of Interest Statement:
Southeast Aquatics Dolphins Inc. confirms that it has no financial, business, or other relationships with the City that would create a conflict of interest or influence the outcome of the Contract Services Agreement. The organization will comply fully with all applicable regulations, including California Government Code Section 1090.
Thank you for the opportunity to submit this proposal. We appreciate the City's commitment to youth athletics and aquatic programming and look forward to the possibility of partnering to provide a high -quality swim team program for the community. Should you have any questions or require additional information, please do not hesitate to contact us.
Sincerely,
Federico A. Ricketts
Head Coach & Program Director
Southeast Aquatics Dolphins Inc.
Phone: (323) 823-3260
Email: rickettsfederico(c�gmail.com
13454 Shady Knoll Dr
Eastvale, CA 92880
2 Methodology
Program Implementation Approach
Southeast Aquatics Dolphins Inc. will implement and operate the Youth Swim Team Program using a structured, athlete -centered approach designed to promote competitive swimming skills, physical fitness, teamwork, and personal development for youth participants. The program will operate under the leadership of Head Coach and Program Director Federico A. Ricketts and will follow established standards of the USA Swimming Long -Term Athlete Development model.
The program will provide a safe, professionally managed environment where swimmers ages 5-18 can develop technical swimming ability, cardiovascular fitness, discipline, and sportsmanship. Training programs will be designed to accommodate swimmers of varying skill levels while encouraging long-term athlete development and participation in competitive swimming.
Southeast Aquatics Dolphins Inc. will maintain all required USA Swimming memberships, coaching certifications, and Safe Sport compliance standards. The organization also maintains required insurance coverage to ensure safe and responsible program operation. All activities will be conducted in accordance with City policies and USA Swimming standards.
Approach to Youth Swim Team Program Specifications
Southeast Aquatics Dolphins Inc. will address each component of the City's Youth Swim Team Program Specifications through the following operational approach. a. Procram Overview
The Youth Swim Team Program will serve up to 120 youth participants between the ages of 5 and 18. The program will provide structured training sessions designed to support swimmers at beginner, intermediate, and advanced competitive levels.
Participants will be grouped by age and skill level to ensure appropriate training intensity and skill progression. The program will emphasize athletic development, goal setting, and personal improvement while fostering a positive team culture.
b. Swim Team Instruction
Professional coaching staff will provide instruction in all four competitive strokes including freestyle, breaststroke, backstroke, and butterfly. Training sessions will incorporate stroke technique instruction, endurance training, cardiovascular conditioning, and race preparation.
Practices will be designed to improve:
3 • Stroke mechanics and efficiency
• Cardiovascular endurance
• Speed and race pacing
• Starts, turns, and finishes
• Overall competitive readiness
Training sessions will also include dryland exercises and conditioning activities designed to improve strength, coordination, and injury prevention.
For additional details regarding coaching structure, swimmer group organization, and program oversight, please refer to the Management and Staffing section of this proposal. c. Swim Meets
Southeast Aquatics Dolphins Inc. will organize and host competitive opportunities for program participants including:
• A minimum of one inter -squad mock meet annually for team development • At least two USA Swimming sanctioned tournaments or meets annually at the Bell Gardens John Anson Ford Park Regional Aquatics Center
These events will allow swimmers to gain competitive experience while promoting community engagement and program visibility. Meet operations will include athlete registration, meet scheduling, timing coordination, and results management. d. Location and Hours of Operation
Program activities will primarily take place at the John Anson Ford Park Regional Aquatics Center. Practices will be scheduled between the hours of 3:30 p.m. and 5:30 p.m. as outlined in the RFP requirements.
The program schedule will be coordinated with City staff to ensure efficient facility use while maintaining safe and effective training sessions for participants. e. Contractor's Staff
i. All program services will be delivered by qualified and trained coaching staff under the supervision of Head Coach and Program Director Federico A. Ricketts. Coaching staff will meet all USA Swimming certification requirements and will maintain current training in safety, athlete protection, and coaching education. Staff assigned to the program are experienced in competitive swim instruction and capable of performing all required duties. Names and required 4 documentation for personnel will be provided to the City upon request and staff will comply with all background check or fingerprinting requirements.
ii. The program will utilize high -quality training equipment and instructional materials commonly used in competitive swimming programs, including items such as kickboards, fins, and other training aids. All equipment used will meet standard industry practices and will be subject to City approval when required.
iii. Southeast Aquatics Dolphins Inc. acknowledges the City's authority to approve personnel working within City facilities. Any staff member deemed by the City to be unprofessional, unsafe, or otherwise unsuitable will be promptly removed from the program and replaced as necessary. iv. The program will maintain appropriate coach -to -swimmer ratios to ensure safe supervision and effective instruction. A designated supervisor will be present during all program operations to oversee staff, ensure program quality, and maintain compliance with City standards.
For additional information regarding program leadership, organizational structure, and staff roles, please refer to the Management and Staffing section of this proposal. Detailed staff qualifications and certifications are provided in the Appendix. f. Supplies and Equipment
Southeast Aquatics Dolphins Inc. will provide the necessary training equipment required for swim practices including:
• Kickboards
• Swim fins
• Pull buoys
• Goggles
• Team swim caps
All equipment will meet accepted competitive swimming standards and will be maintained in good working condition to support safe and effective training sessions.
Southeast Aquatics Dolphins Inc. understands that the City will furnish priority access to the John Anson Ford Park Regional Aquatics Center 50 -Meter Competition Pool as well as a lifeguard tower during scheduled practices. The program will coordinate closely with the City to ensure the facility and provided equipment are used responsibly, safely, and in accordance with all City policies and operational guidelines.
5 g. USA Swimming Membershi D
Southeast Aquatics Dolphins Inc. is a USA Swimming club in good standing and will maintain all required memberships throughout the duration of the contract. All athletes, coaches, and staff participating in sanctioned events will maintain appropriate USA Swimming registration and compliance with organizational policies.
Documentation verifying the Contractor's USA Swimming membership and standing is provided in the Appendix.
h. USA Swimming Tournament anc Inter-Sc
uac Mock Meet Recuirements
The program will organize at least two USA Swimming tournaments annually along with an annual inter -squad mock meet. Southeast Aquatics Dolphins Inc. will coordinate event planning, equipment setup, meet administration, and volunteer coordination to ensure successful and professionally managed events.
Where necessary, the organization will provide meet management equipment including timing systems, scoreboards, and meet management software to support event operations. i. Certification Recuirements
All coaching staff will maintain required USA Swimming coaching certifications including safety training, Safe Sport certification, and any additional required credentials. These certifications ensure that program staff meet national standards for athlete safety, professional coaching conduct, and youth sports supervision.
Documentation verifying the Contractor's and employees' certifications and compliance with USA Swimming requirements is provided in the Appendix.
j. Swim Team Fundraising
Southeast Aquatics Dolphins Inc. will organize fundraising activities to support program costs including team uniforms, competition entry fees, and additional training equipment. All fundraising initiatives will be coordinated with the City and will comply with City policies and approval requirements.
6 k. Parent Volunteer Hours
Parent volunteers play an important role in supporting swim meets, tournaments, and team activities. Southeast Aquatics Dolphins Inc. will coordinate volunteer efforts while ensuring all volunteers complete City -required volunteer approval procedures. Volunteer roles may include meet assistance, event setup, fundraising support, and team operations.
All volunteer messaging and coordination efforts will be conducted in collaboration with City staff.
7 Fees and Payment Structure
Note: Southeast Aquatics Dolphins is a community based nonprofit organization committed to providing accessible competitive swimming opportunities for youth. To support equitable access, we will offer scholarships to up to 5% of enrolled members based on demonstrated financial need. Applicants will be required to provide documentation verifying need. This ensures that qualified swimmers from the Bell Gardens community have the opportunity to participate regardless of financial circumstances.
Monthly Fees
Category
Monthly Fee
Bell Gardens Residents
$65
Non -Residents
Revenue Share
• Southeast Aquatics Dolphins Inc.: 75%
• City of Bell Gardens: 25%
$95
Projected Annual Revenue (100 Swimmer Model)
Assumptions:
• 70 Residents
• 30 Non -Residents
Metric Amount
Monthly Revenue $7,400
Annual Gross Revenue $88,800
City 25% Share (Annual) $22,200
SEA 75% Share (Annual) $66,600
Note: If enrollment increases to 120 swimmers, the City's share will increase proportionally. 8 Tasks, Milestones, and Deliverables
The program will be implemented through a structured operational timeline.
Program Setup Phase
• Staff assignment and program planning
• Coordination with City staff and facility scheduling
• Program registration and participant enrollment
Program Launch
• Begin structured swim practices
• Skill assessments and group placement
• Athlete development planning
Program Operations
• Ongoing coaching and training sessions
• Competitive meet preparation
• Fundraising and community engagement activities
Competition and Event Management
• Host inter -squad mock meet
• Host two USA Swimming tournaments annually
Program Evaluation
• Continuous program assessment
• Performance evaluation of swimmers and program outcomes • Coordination with City staff regarding program improvements Work Plan, Staffing Availability, and Program Supervision The Youth Swim Team Program will be supervised by Head Coach and Program Director Federico A. Ricketts, who will oversee all program operations, coaching staff supervision, training program design, and coordination with City staff.
Quality assurance will be maintained through ongoing supervision, adherence to USA Swimming standards, and regular program evaluations to ensure high -quality service delivery and a positive experience for all participants.
For additional details regarding proposed staff hours, team member availability, program supervision, and quality assurance procedures, please refer to the Management and Staffing section and the Appendix of this proposal.
9 Management and Staffing
Level / Age Group
Staff Role
Responsibilities
Level 1 —
Introduction to
Competitive
Swimming (Ages
5-8)
Assistant Coaches —
➢ Miguel
Gonzalez
➢ Clarissa
Huerta
• Water safety fundamentals
• Body position and balance
• Stroke introduction (freestyle and
backstroke basics)
• Breath control and floating skills
• Fun games to build comfort in water
Level 2 — Age
Group Competitive
(Ages 9-12)
Assistant Coaches —
➢ Miguel
Gonzalez
➢ Clarissa
Huerta
➢ Lucy
Rodriguez
• Legal stroke refinement (all four
strokes: freestyle, backstroke,
breaststroke, butterfly)
• Cardiovascular conditioning and
endurance
• Race preparation and strategy
• Flip turns and starts
• Introduction to sanctioned meets and
meet etiquette
• Goal setting and personal best tracking
Level 3 —
Junior/Senior
Competitive (Ages
13-18)
Head Coach &
Assistant Coach —
➢ Federico
Ricketts
➢ Robert
Escamilla
• Advanced stroke mechanics and
efficiency
• Endurance and strength conditioning
• Leadership development and
mentoring younger swimmers
• Lactate threshold and high -intensity
sets
• Competitive meet participation and
time analysis
10 Staff Roles and Responsibilities
Role
Responsibilities
Certifications & Training
Program Director —
Federico A. Ricketts
Oversees all program
operations, staff supervision,
training program design, and
City coordination
Head Coach —
Federico A. Ricketts
Supervises assistant coaches
and program execution
USA Swimming certified,
Safe Sport compliant,
CPR/AED certified,
40+ years coaching,
30+ years administration
Assistant Coaches
Support daily practices,
supervise swimmers, and
teach assigned levels
USA Swimming certified, Safe
Sport compliant, CPR/First Aid,
Level 2 background checks
Volunteer Coordinator
Assists with event
coordination and parent
communications
Meet Director
Manages competitions and
logistics
A supervising coach will be present at all practices.
All staff maintain: USA Swimming certifications, Safe Sport training, CPR/First Aid certification, Level 2 background checks
Southeast Aquatics Dolphins Inc. has structured its management and staffing configuration to fully meet the requirements outlined in the RFP. All staff assigned to the City are qualified, experienced, and appropriately certified, with clearly defined roles and responsibilities to ensure program success. Primary responsibility for program operations rests with the Program Director, with support from Head and Assistant Coaches. Detailed information regarding staff qualifications, titles, experience, and resumes, is provided in the Appendix for reference. 11 Minimum Qualifications, Prior Related
Experience, and References:
Southeast Aquatics Dolphins Inc. fully meets and understands the minimum qualifications and prior experience requirements outlined in the RFP. The organization and all proposed project team members possess extensive experience providing youth swim team services in California, with over five years of proven success in program management, coaching, and athlete development. Evidence of qualifications, competence, and past performance including detailed resumes, letters of reference, and project summaries highlighting relevant experience is provided in the Appendix. Additionally, a list of at least three professional references from municipal or public agencies, including detailed information regarding services provided, time periods, client contacts, and key personnel, is included in the Appendix to demonstrate our firm's capacity, reliability, and integrity in delivering high -quality swim programs.
Additions or Exceptions:
Southeast Aquatics Dolphins Swim Team has reviewed the City's Request for Proposals and the sample Contract Services Agreement included as Attachment B.
At this time, Southeast Aquatics Dolphins Swim Team does not propose any additions or exceptions to the terms and conditions outlined within the City's standard agreement.
The organization is prepared to comply with the provisions and requirements of the proposed Contract Services Agreement.
Pending Litigation:
Southeast Aquatics Dolphins Swim Team confirms that neither the organization nor its principals have been involved in any substantiated complaints, litigation, legal proceedings, or regulatory investigations that would impact the organization's ability to perform the services described in this proposal.
12 Insurance:
Southeast Aquatics Dolphins Inc. understands and will comply with the insurance requirements outlined in the Contract Services Agreement. As a USA Swimming member club in good standing, we participate in the USA Swimming Risk Management and Insurance Program, which provides robust general liability and excess liability coverage, including sexual abuse/molestation limits as part of its member club insurance benefits (this coverage typically includes broad liability protection for bodily injury, property damage, sexual abuse/malpractice, and related exposures arising from covered activities) through USA Swimming's master policy.
In addition to this program, Southeast Aquatics Dolphins Inc. carries commercial liability insurance through Hartford (or an equivalent qualified carrier), which, together with the USA Swimming coverage, satisfies the general liability, sexual abuse/molestation, and other required protections specified in Section 15 of the sample Contract Services Agreement. Our insurance portfolio also includes workers' compensation coverage in accordance with California law.
All insurance policies are issued by carriers authorized to transact business in the State of California and contain endorsements naming the City of Bell Gardens, its officials, officers, employees, and volunteers as additional insureds. Certificates of insurance verifying coverage limits, policy terms, and compliance with the City's specifications are included in the Appendix.
Documentation demonstrating renewal and maintenance of these policies throughout the contract term is also provided in the Appendix.
13 Appendix Table of Contents
Appendix
Description Page
Appendix A
Staff Resumes 15 - 21
Federico A. Ricketts — Head Coach & Program Director 16 Robert Escamilla — Assistant Coach 17
Lucia Rodriguez — Assistant Coach 19
Clarissa Huerta — Assistant Coach 20
Miguel Gonzalez — Assistant Coach 21
Appendix B
Certifications and Licenses 22 - 27
Federico A. Ricketts — Certifications 23
Robert Escamilla — Certifications 24
Lucia Rodriguez — Certifications 25
Clarissa Huerta — Certifications 26
Miguel Gonzalez — Certifications 27
Appendix C
References 28 - 35
Reference 1 — City of Commerce 29
Reference 2 — Cerritos Aquatic Club 30
Reference 3 — Southern California Swimming 31
Reference 4 — Metro Committee 32
Reference 5 — South Central Swim League 33
Reference 6 — Blue Ridge Academy 34
14 Appendix A — Staff Resumes
15 Federico A. Ricketts
13454 Shady Knoll Drive, Corona CA. 92880 (323) 823-3620
EMPLOYMENT
Recurrent Area Pool Supervisor Sept. 1994 — Present
Los Angeles County, Department of Parks and Recreation L.A., CA • Organized swimming lesson programs
• Supervise staff at 15 South region pools and Magic Johnson Park Pond. • Prepared employee evaluations
• Participated in recruitment events for lifeguards and other pool staff Head Coach June. 2004 - to Present
Downey Dolphins Swim Club Inc. L.A., CA
• Organize and Supervise swim Program
• Coach senior and age group swimmers
• Organize, supervise and attend swim meets
• Supervise assistant coaches and plan parent meetings
• Organize fund raising events and community outreach programs • Membership of teams averages 130 swimmers
Swim Instructor June 1975 — Sept. 1984
Sun Swim School Manhattan Beach, CA
• Organized swimming lessons for preschoolers
• Prepared lesson plans for the swim club and Jr. Lifeguard Program
EDUCATION
CERTIFICATES
ANGUAGES
REFERENCES
California State University
Civil Engineering Certificate
Obtained Certificate in Computer Aided Drafting
Los Angeles Trade Technical College
Mechanical Engineer Drafting Design
Member of Swim Team and Water Polo Team.
Courses in Officiating and Kinesiology
USS Registered
ASCA Level 3
Water Safety Instructor
Emergency Response Instructor
Lifeguard Instructor
CPR and First Aid Instructor
Spanish
Available upon request
March 1993
Los Angeles, CA
Sept. 1980 — Feb. 1982
Los Angeles, CA
16 Robert EscamiHa
(310) 409-5028 I [email protected] I Downey, CA
Summary
Highly accomplished and dedicated Swim Coach with 20 years of experience leading competitive and developmental swim programs. Proven ability to mentor swimmers of all ages and skill levels, from beginners learning foundational strokes to advanced competitors achieving personal bests and setting team records. Began coaching career with LA County Parks and Recreation, establishing a strong foundation in community -focused aquatic instruction.
Expertise in stroke mechanics, dryland training, team management, and fostering a positive, disciplined training environment.
Experience
Head Swim Coach
Downey Dolphins Swim Team I Downey, CA
March 2005 — Present
Led all aspects of coaching for a year-round competitive swim team with an average of 150 swimmers across multiple age groups and ability levels.
Developed and implemented comprehensive training programs, including in -water practice plans and supporting dryland routines, tailored to individual and team goals.
Specialized in teaching and refining all four competitive strokes (Freestyle, Backstroke, Breaststroke, and Butterfly), ensuring technical proficiency and efficiency among all team members.
Mentored and managed a staff of assistant coaches, ensuring consistent application of coaching philosophy and safety standards.
Organized and managed participation in local, regional, and championship swim meets, handling all logistical and administrative duties.
Fostered a culture of sportsmanship, discipline, and commitment, resulting in significant improvements in individual performance and consistent team ranking achievements. 17 Maintained open communication with swimmers, parents, and the board of directors regarding training schedules, meet results, and swimmer progress.
Assistant Aquatics Instructor / Junior Coach
LA County Parks and Recreation I Various Locations, CA
June 2004 — February 2006
Initiated coaching career by teaching fundamental swimming skills and water safety to diverse community groups and age ranges.
Assisted senior instructors in running various aquatics programs, including group swim lessons and introductory competitive clinics.
Provided focused, one-on-one instruction to help participants master basic stroke mechanics, including initial instruction in Freestyle and Backstroke.
Ensured a safe, educational, and fun environment for all participants, adhering strictly to LA County safety protocols.
Gained foundational experience in curriculum development, facility management support, and public interaction within a recreational setting.
Skills
Category
Skills
Coaching &
Technique
Team
Management
All Four Competitive Strokes (Freestyle, Backstroke, Breaststroke,.
Butterfly), Stroke Analysis, Technique Correction, Dryland Training, Meet Management, Injury Prevention
Program Development, Staff Supervision, Scheduling, Budget Oversight, Parent Communication, Conflict Resolution, Team Building Certifications &
Safety
CPR/AED Certified, First Aid Certified, ASCA Level 2 (or comparable), Lifeguard Certification (Expired/Current)
Education
First Aid CPR
18 PROFILE.
..c; t G '"C.rorrirr rr " r'
cirri cur r°£rn king +)vrith the [ o , ney tmlf: 1ph ns ):,)E:r. trorl.,"'tdf)tl'1 1rbto l3outheast sl. pr'forty!( s"v$chr'lu, t.JS_ ri' ss di age groups and Ss:'xt:)r' nci.r-K',: v r cC,achinc and GE. Ol« troy athletes 'from. in wi m lessons through senior competitive )I..'�:�'i... (. s well as Cts5.;"tinC"1 .w tt? rl !r Nio'ster-ti program. Qn ac..tCiltic.n tl} cou1fch ntf on deck ziapport. the (earn through dative and orqisriiz.St.onCCh `oti,`h ['k includin r T I"'V1P1 in a ecretor)/ rONC, -or1°`4mChrif$_iati1Y ,ti:JP'ent°:,x "l)OtdIncltt#lr_ h,ar 9g'9$:PYI^' Inri'"trN-l)ti Nf.11')n., and h'7C,"Aptid' g'with1 cPr'tlrnurllty C)ut,reuc:7r. 8 rltr"71 passionate about creating an, Ir .-By.ISr' e and support..(„"gip Cilvidh,nlYlent for every }.tiav1"1$°"lt r, including othl.?tes vtalM.h'1 special needs,. Through t r. ., f' k
s 'v ' and �F'.:A(:"i�dt l'ti F'$ GT $.ilt�ti:i�'"`�"'0f�F:.F r1?� i �l'DG�'! is t'; a("lE( 14f,;1 rv.�s"�41.t �'Cd ''.:Yr h"�"91 t, fthti(tt,�r�!"!%Ml.k';, �.!''l7Pr�lr"1 C: m �. e;7 help lh..? each swimmer qrc A Ifs oonf deri il, <;{i'ifl, and for the sport IP200.1-2014
con pet tor,
Downey DolphIns Savwrn
ea . 1_L Msroda Armada
ork istory
2O21- 20.25
lra� r'11'r.� Dolphins Team
2010-2014
• 2025
Dovvney C)t5II .Senior [ Warren High Sr Iwa! ltdtu�i t^ Varsity Srrryrnrrm San Varsity Swim -lean) Coach
.r Vt_'7rIeh Va IE,'y ague
�fnJa"��rH. .fl
CD(IIC.rdng :
!
ADDED VALUE.
202.5 -Present
a$,rt}re.Ctst 'ti.i^;'.ItlCS
;liydn .l .f t,_ Dr Urrrrerr, rrrrrrr,r E: ,i .-n .r "1-6 :?!ri .!. : t_; ;: ,a. h:,. %) rr $;,yrDO t. t , rrnrc I ,. r,. n^rI ':td^;r;trr ":ClrP ..:r1 trry,. ) %'^.i,
pq; ca;ud
Language dt; y Carnunicativrr k'�ItsQ.
is i tl l, r',' w 1R ; :r i or :.tar), 1, :h1 ;i tG i, 151! :1! (EFR::oti~..,1spc.Irlr°.n) Computer Skills:
$„`thr.rF soft office, (300O
19 Clarissa Huerta
hclarissal01 agmail.com
(310) 480-8371
Objective
Dedicated and active student willing to discover passions while maintaining a strong work ethic, building honest relationships, and contributing to group/individual work_ Aquatic professional with years of experience, skilled in water safety, athlete development, and teaching swimmers' skill levels. Eager to grow professionally in this field by providing outstanding service.
Education
Warren High School, Downey, CA
Senior
• Clubs: Key Club, Teen Connection, Letters full of love Club, Kids With Cancer Club • GPA: 3.89
California State University Long Beach
Fall 2023 -Present
• GPA: 3.51
• Field of study: English Education BA and Rhetoric and Composition BA • Aspiring student with a strong interest in working with students and mentoring the youth. ■ Dean's List, President's Honor List
Work Experience
Downey Dolphins Swim Team
Swim Instructor June 2021-2022
• Monitoring children to prevent accidents.
■ Helping students feel confident in the water during all swim lessons. ■ Taught all age groups, special needs children, to improve technique and safety skills. • Have taught all ages, special needs children, adults, and newborns.
Coach
April 2023- October 2025
• Led positive practices with the youth swimmers and demonstrated confidence in skills. • Prepared students for championship swim meets and helped them succeed. • Organized drills and fun practices to keep swimmers encouraged and focused.
Southeast Aquatics Dolphins Swim Team
Coach November 2025- present
■ Create a fun and safe environment for swimmers.
■ Mentoring the youth in setting goals, discipline, and responsibility. • Keeping students in a safe environment.
• Taught all age groups, special needs children, to improve technique and safety skills.
City of Lynwood
Lifeguard
July 2022- Present
■ Experience working with volunteers and leading them during their shifts. • On duty, actively monitoring the safety of guests in the pool. • A commitment to understanding lifesaving skills and safety procedures Additional Skills
• Interacting with peers and adult supervisors to discuss ideas and concerns ■ CPR, First Aid, and Lifeguard certified & WSI Certification • Ability to learn new skills
• Bilingual (English & Spanish)
20 Miguel Gonzalez
miguelgonzalez2©[email protected] 1323-326-0139 I South Gate, California
SUMMARY
Hardworking and responsible professional with good communication and organizational skills. Able to handle multiple tasks, work well with others, and learn new things quickly. Focused on doing a good job and helping the team succeed. Looking to continue my education while gaining experience and developing new skills.
Interested in learning and developing skills in a professional setting.
WORK EXPERIENCE
Swim Instructor - Downey Dolphins Swim Team 2024 - 2025 Downey, California
• Provided swimming instruction to individuals of various age groups and skill levels. • Developed lesson plans to help students improve swimming techniques and water confidence. • Communicated with students and parents regarding progress and safety practices.
Swim Coach - Southeast Aquatics Dolphins Swim Team
Downey, California
• Coached swimmers to improve technique, endurance, and overall athletic performance. • Encouraged teamwork, discipline, and sportsmanship among athletes. • Maintained a safe and supportive training environment during practices and events.
EDUCATION
2025 - Present
Warren High School - Downey, California Aug 2021 - May 2025 High School Diploma
Cerritos College - Norwalk, California Aug 2025 - Present Intended Program: Associate of Science in Nursing (ASN)
CERTIFICATES
Adult and Pediatric First Aid/CPR/AED Certification
American Red Cross
Lifeguarding (Including Deep Water) with CPR/AED for Professional Rescuers and First Aid American Red Cross
Exercise Science: Athletic Injury Management
Cerritos College - Certificate of Achievement
SKILLS LANGUAGES
• Interpersonal Communication
• Time Management
• Flexibility
• English (Fluent)
• Spanish (Fluent)
21 Appendix B — Certifications and Licenses
22 3114/26, 2:50 PM
USA Swimming
Federico Ricketts
Coach
Member ID: B95417A1636C4F
Coach ember Card
Welcome Federico • Settings £ Logout
ack to ember Dashboard
Federico Alejandro Ricketts
Member ID: B95417A1636C4F
LSC and Club: CA - S' .>D
In Good Standing Until: 04/09/2026
oration Date: 12/31/2026
Background Check:
Athlete Protection Training:
Concussion Protocol Training:
CPR/AED Certification:
Safety Training for Swim Coaches In Water:
Safety Training for Coaches Online:
Coach's Advantage Tutorial by USADA :
(CANRA) Mandatory Reporting:
Understanding Your Responsibility:
01/31/2027
12/27/2026
01/01/3000
07/15/2026
07/15/2026
04/09/2026
05/16/2026
01/01/3000
By becoming a member of USA Swimming,1 hereby agree to abide by the rule; regulation; and Code of Conduct of USA Swimming
https.//hub.usaswimming.org/landing/coach 1/2
23 Welcome Roberto • O Settings Logout
Back r Dashboard
umunfinnummur
Robert Escamilla
Coach
Member ID: 5866E033E75948
Coach Member Card
Roberto "Robert" Carlos Escamilla
Member ID: 5866E033E75948
LSC and Club: CA - SEAD
In Good Standing Until: 11/24/2026
Expiration Date: 12/31/2026
Background Check: 11/30/2027
Athlete Protection Training: 11/24/2026
Concussion Protocol Training: 01/01/3000
CPR/AED Certification: 10/05/2027
Safety Training for Swim Coaches In Water: 11/29/2027
Safety Training for Coaches Online: 11/25/2027
Coach's Advantage Tutorial by USADA: 11/25/2026
(CAN RA) Mandatory Reporting: 01/01/3000
Understanding Your Responsibility:
By becoming a member of LISA Swimming, I hereby agree to abide by the rules, regulations, and Code of Conduct of USA Swimming
24 Lucia Caitlin Rodr guez
Member ID: A3663CRAFEBE45;
LS :arid Club: CA SEAD
-
Nat in Good Standing
Expiration Date: 12/3112026,
ng:
Concussion Protocol Training:
CPR/AECPRIAED Certification:
fling for Swim Coaches In
Training for Coaches Online:
uality Coaching Framework:
Coach's Advantage Tutorial by USADA
Welcome to USA Swimming:
anrdatoryr Reporting:
Understanding Your Responsibility:
s and Re lati ns fr r Coaches Exam:
Core C rti ca
02/29/2028
07/06/2026
1 1 000
;
1/ 22
01 22
Not Passed
01/01/3000
07/06/2026
01/01/3000
01/
0 01/01,30 0
Incomplete
�bkie bying
t rxrl s `ray
25 Clarissa Huerta
Coach
Member ID: 10EE40A557E648
Coach Member Card
Clarissa Huerta
Member ID: 10EE40A557E648
LSC and Clu' : CA
In G Standing U
Expiration 'i 'a
Background Check:
Athlete Protection Training:
Concussion Protocol Training:
CPR/AEU Certification:
Safety Training for Swim Coaches In Water:
Safety Training for Coaches Online:
Quality Coaching Framework:
Coach's Advantage Tutorial by USADA
Welcome to USA Swimming:
(CANRA) Mandatory Reporting:
Understanding Your Responsibility:
Rules and Regulations for Coaches Exam:
Core Certification - Full Course:
SEAS
10/05/2026
31/2026
02/2'5/2028
1.0/05/2026
01/01/3100
1;1/06/2027
01/06/2027
1/30/2028
01/01/3000
10/05/2026
01/01/3100
01/0.1/300'1
01/01/3000
Due on 01/30/2027
By becoming a member of USA Swimming, I hereby agree to abide by the rules, regulations, and Code of Conduct of USA Swimming
26 Coac
Miguel Gonzalez
Athlete, Coach
Member nD: DAD3D7D3F9334B
er Car
Miguel Gonzalez
Member ID: DAD3D7D3F9334B
SC aC S
in d t z l Until: 1/07/2 2
e: 12/31/2 26
Background Check: 1O/31/2 27
Athlete Protection Training: 11/ /2' 26
Concussion Protocol Training: 01/
CPR/AED Certification: 1O/ 27
Safety Training for Swim Coaches In Water: 10/ 5/2.27
Safety Training for Coaches Online: 12/14/2027
Quality Coaching Framework: C /01/30
Coach's Advantage Tutorial by USADA : l/7/2 26
Welcome to USA Swimming: 0/01/3 Cat
(CANRA) Mandatory Reporting: / 1/3
Understanding Your Responsibility:
Rules and Regulations for Coaches Exam:
Core Certification - Full Course:
t Passe
ue on 11/21/2
By becoming a member of USA Swimming, I hereby agree to abide by the rules, regulations, and Code of Conduct of USA Swimming
27 Appendix C — References
28 Professional Reference Letter for Southeast Aquatics Dolphins March 10, 2026
To Whom It May Concern:
This letter serves as a professional reference for Southeast Aquatics Dolphins. As a Head Swan Coach for the City of Commerce — Commerce Aquatics Swim Team, I have personally observed Dolphins Head. Coach Federico Ricketts manage his swum team for the past 20 years.
Description of Work/Services Provided:
The Dolphins Swim Team, under the leadership of Head Coach Federico Ricketts, has produced highly trained athletes as part of the Metro Committee of Southern California Swimming. In. addition to his coaching duties, I have been involved with Coach Ricketts leadership as an officer on the Southern California Swimming Metro Committee. Coach Ricketts has served the committee for over 20 years in various roles including as Coaches Representative, Senior Planning Chair and Age Group Representative. He has always shown professionalism and dedication to his team.
Contact Information:
City of Commerce
Title: Head Swim Coach
Telephone: 323-833-5232
Email: [email protected]
Address: Brenda Villa Aquatic Center, 5600 Harbor St, Commerce, CA 90040 As a Head Coach of an Aquatics Swim Team in an adjacent City, I highly recommend Coach Ricketts and the Southeast Aquatics Dolphins to partner with the City of Bell Gardens to provide a competitive swim team to the residents of your community.
Sincerely,
Kevin Larsen
Head Swim Coach
City of Commerce
2535 Corrimerce
* Commerce, C ornia 90040
FAX t33
29 CERRITOS AQUATIC CLUB
13150 . 166T" ST".'.ET
CERRITOS,C 3
ch 12, 2026
To Viihom it May Concerti:
This letter is to acknowledge and recommend ed rico Ricketts as an outstanding swim coach and bind.
I have known Coach Federico since 2005, as the Head Coach for the Downey Dolphins, l had the pleasure of coaching at the Downey Dolphins under Federico for two years, and learned rned great deal frail) him.
Federico is an excellent coach, He was named 3ut t ndin Coach for the M r g Committee in 201a He also assisted me in running the Metro Committee Swim Camps in 2017 and 201 (1 Federico has also been an integral part of the Metro Committee s a representative under different sections of that committee.
Currently, he is in chargeof setting up swim meets.
Federico always treats everyone with respect and kindness, As a testament to these traits, many of his swimmers later decided to become coaches due to his positive influence, expertisc and great attitude,
Sincerely,
Sergio Cervantes
Head Coach
Cerritos Aquatic Club
30 Professional Reference Letter for Southeast Aquatics Dolphins Date: March 11, 2026
To Whom
0111,11A
t May Concern:
This letter serves as a professional reference for Southeast Aquatics Dolphins, who provided swim team management and aquatic program services to Xochitl Patricia Garcia, from June 1995 to December 2025.
Description of Work/Services Provided:
Southeast Aquatics Dolphins was engaged to manage competitive and recreational swim programs, including coaching, scheduling, training plans, and event coordination. Their team demonstrated excellent organizational skills, safety management, and a commitment to athlete development, ensuring a high -quality experience for participants of all ages.
Key Personnel Assigned:
• Federico Ricketts - Head Coach / Program Director
• Roberto Escamilla - Assistant Coach
• Federico Ricketts -Operations Coordinator
Client Contact Information:
Xochitl Patricia Garcia
Title: Administrative Official
Telephone: 323-337-6644
Email: [email protected]
Address: 2046 Azure Cove Unit 2, Chula Vista, CA 91915
We strongly recommend Southeast Aquatics Dolphins for managing city swim programs and are confident in their ability to successfully oversee aquatic operations for the City of Bell Garden.
Sincerely,
Paiwhi
Xochitl Patricia Garcia
Administrative Official
Southern California Swimming/ San Diego Imperial Swimming 31 Professional Reference Letter for Southeast Aquatics Dolphins OC Partners
413E212thSt
Carson CA 90745
Date: 03/11/2026
To Whom It May Concern:
This fetter serves as a professional reference for Southeast Aquatics Dolphins, who provided swim team management and aquatic program services to Metro Committee from May 2014 to Present.
Description of Work/Services Provided:
Southeast Aquatics Dolphins was engaged to manage competitive and recreational swim programs, including coaching, scheduling, training plans, and event coordination.
Their team demonstrated excellent organizational skills, safety management, and a commitment to athlete development, ensuring a high -quality experience for participants of all ages. Also over the years he has filled various positions from Coaches Rep and currently DDEI, and Program Planning Jr chair.
Key Personnel Assigned:
• Federico Ricketts — Head Coach / Program Director
Robert Escamilla —Assistant Coach
*� Lucia Rodriguez — Operations Coordinator
Client Contact Information:
Oliver Pena
Title: Owner OC Partners
Telephone: (31 0) 753-2275
Email: c [email protected]
Address: 413 E 212th St
Carson CA 90745
We strongly recommend Southeast Aquatics Dolphins for managing city swim programs and are confident in their ability to successfully oversee aquatic operations for the City of Bell Garden.
Sincerely,
Oliver Pena.
Owner OCPartners
32 Louis Pecot
SCSL President
A
A NON-PROFIT ORGANIZATION
2111 WEST 96TH STREET
Los ANGELES, CA 90047
EIN# 45-5535442
City of Bell Gardens
8000 Park Lane
Bell Gardens, CA 90201
March 11, 2026
To whom it may concern:
Please accept this letter of recommendation on behalf of Southeast Aquatics Dolphins Inc. to provide youth swim team program services at the John Anson Ford Aquatic Center in the city of Bell Gardens.
I have been a colleague and friend of Southeast Aquatics Dolphins head coach Federico Ricketts for 40+ years. We worked for Los Angeles County Aquatics as swim coaches, not only training athletes, but organizing and managing swim meets. In 1993 we collaborated on the development of the South -Central Swim League (SCSL) to provide high quality affordable swimming competitions in the local community. The SCSL is an independent non-profit organization comprised of 10 swimming teams which represent over 300 athletes. Today the league is sanctioned by USA swimming and is active year-round with a fall/winter season and a spring/summer season.
In addition, I can say that Federico is an excellent coach and team administrator.
His teams have been represented in the higher levels of USA swimming competitions (WAG, JAG, J.©., Sectionals). Also, Federico is dedicated to the people of the communities he has served in South Los Angeles, Huntington Park, Bell Gardens, Southgate, and Downey.
I strongly recommend Southeast Aquatics Dolphins for managing city swimming programs and I am confident in their ability to successfully oversee aquatic operations for the City of Bell Gardens.
Sincerely,
Louis L. Pecot
President
South -Central Swim League
33 Professional Reference Letter for Southeast Aquatics Dolphins Date March 10, 2026
To Whom It May Concern.
This letter is provided as a professional reference for Southeast Aquatics Dolphins„ who partnered with Blue Ridge Academy to support homeschool students through competitive swim team participation from August 2020 through March 2026.
Blue Ridge Academy is a public charter school that supports independent study and homeschool families. As part of our commitment to providing well-rounded educational opportunities, we seek partnerships that allow students to participate in athletics, leadership development, and community -based activities. Southeast Aquatics !lrolphins has been an exceptional partner in helping us provide these opportunities to our students, Under the leadership of Federico Ricketts, Head Coach and Program Director, Southeast Aquatics Dolphins has delivered structured swim training, professional coaching, and organized competition opportunities for students participating through our program. Their organization has consistently demonstrated professionalism, strong program manage ent, and a clear commitment to youth development.
34 Through this partnership, students who otherwise might not have had access to competitive swimming have 'ween able to train regularly, develop advanced swimming skills, and participate on organized swim meets, Over the past six years, I have personally observed significant growth among participating students, not only in their athletic abilities but also in confidence, discipline, teamwork, and personal responsibility.
Southeast Aquatics Dolphins maintains a positive and structured training environment that emphasizes safety, technical skill development, and sportsmanship. Their coaching staff provides consistent mentorship and guidance to athletes while fostering a team culture that supports both individual improvement and competitive excellence,
Based on my experience working with Southeast Aquatics Dolphins over the past several years, I can confidently state that they operate a well -organized and highly beneficial youth athletic program, Their leadership, program structure, and commitment to athlete development make them well qualified to manage muniapal swim programs and community aquatics initiatives.
I strongly recommend Southeast Aquatics Dolphins for youth swim team management and aquatic program operations for the City of c mll Gardens.
Sincerely.
Mindy Dunn
Homeschool Teacher
Blue Ridge Academy
rnindyrdunn@thebluerodgeacademy, corn
35 36
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:
FROM:
BY:
SUBJECT:
MEETING DATE:
Honorable Mayor and City Council Members
Michael O'Kelly, City Manager
Daisy Gomez, City Clerk
Local Commissions Appointment List
April 13, 2026
RECOMMENDATION:
It is staffs recommendation that the City Council review the Commissions Appointments List and by motion, remove commissioners and/or make appointments to the posted vacancies.
BACKGROUND / DISCUSSION:
The Local Appointments List includes all Bell Gardens Commissions and Commissioners. The City Council adopted Ordinance No. 825 on July 13, 2009 establishing minimum requirements for service on commissions. All Commissioners must reside within the City of Bell Gardens and may only serve on one Commission at a time. Once appointed, each Commissioner must adhere to the requirements of the City's Conflict of Interest Code and state -mandated AB 1234 ethics training and AB 1661 harassment training.
Ordinance No. 825 allows each Council Member to remove or appoint one candidate per Commission, subject to the approval of the Council majority. Appointed Commission Members serve terms that coincide with the term of the Council Member who made the appointment.
CONCLUSION:
After an appointment is made, Commission members will receive their Oath of Office before beginning service with their respective Commission at the next regularly scheduled Commission meeting. The City Clerk's Office will arrange for the proper filing of Conflict of Interest Code forms and schedule trainings for AB 1234 and AB 1661.
FISCAL IMPACT:
No fiscal impact.
ELECTRONICALLY APPROVED BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manual Carrillo, Director of Finance and Administrative Services
CITY OF BELL GARDENS
NOTICE OF COMMISSION VACANCIES
AND ACTIVE COMMISSIONERS
The City Council is seeking applications for the following vacancies:
NAME
APPOINTED BY
VACANCY
POSTED
APPOINTMENT
DATE
Ereni de la Paz
Barcena
9/22/2025
Linda Judith Lopez
Crystal Jimenez
Juan Manuel Rojas
Miguel Maravilla
Chavez
De La Rosa
Guillen
Sanchez
4/28/2025
1/13/2025
1127/2025
1113/2025
Gabriela Gomez
Barcena
2/23/2026
Carlos Jose Barrera
Chavez
1/13/2024
Kenneth Preciado
De La Rosa
1/13/2025
Yorgelvs Monrov
2/11/2025
VACANT
Barcena
1/6/2025
Guillen
Sanchez
Katelvnn Cabrera
Ainslee Preciado
Chavez
De La Rosa
10/9/2023
3/11/2025
4/28/2025
2/24/2025
Karla Acosta
Guillen
Carmen Vargas
Sanchez
7/22/2024
Ana Maria Sanchez Flores
Barcena
1/9/2023
Mayra Teresa Yanez
Karina Garcia
Chavez
De La Rosa
4/28/2025
5/12/2025
VACANT
Stephanie Perez
Guillen
Sanchez
1123/2023
David Heredia
Barcena
1/9/2023
Edgar Juvenal Lopez Bustillos
Gustavo Mendez
Chavez
De La Rosa
4/28/2025
4/14/2025
Samuel Perez
Guillen
2/24/2025
Pedro Trujillo
Sanchez
10/9/2025
1/12/2026
Applicants must be residents of the City. No person previously convicted of a felony in this state or elsewhere shall be permitted to serve on any City Commission. Before assuming the duties of a commissioner, each person appointed shall take and file with the City Clerk the same constitutional oath of office required of members of the city council. Any member of a commission shall be deemed to have resigned from the commission, and his or her office as a member of the commission shall automatically vacated, in the event, the member ceases to be a resident of the City or is convicted of a felony. (Bell Gardens Municipal Code Sections 2.68.030, 2.28.030, 2.22.030, 2.35.030) Applications may be obtained from the City Clerk's Office: 7100 Garfield Ave, Bell Gardens, CA 90201. Applications will be accepted in the City Clerk's Office on a continuous basis until an appointment is made. Please call the City Clerk's Office at (562) 806-7705 or email [email protected] for more information.
Daisy Gomez, City Clerk
Updated: 2/24/2026
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO: Honorable Mayor and City Council Members
FROM: Michael B. O'Kelly, City Manager
BY: Manuel Acosta, Community Development Director
SUBJECT: Discussion Regarding Safe and Sane Fireworks
DATE: April 13, 2026
RECOMMENDATION:
It is staff's recommendation that the City Council:
1. Receive and file this report and take no further action; or
2. Direct staff to prepare a Safe and Sane Fireworks ordinance for consideration at a future City Council meeting.
BACKGROUND/DISCUSSION:
Fireworks fall into two categories, "Safe and Sane" and "Dangerous," and are defined in the California Health and Safety Code. (Health & Saf. Code §§ 12529 ["Safe and Sane Fireworks"], 12505 ["Dangerous Fireworks"].)
"Safe and Sane" fireworks are those that have been approved by the United States Consumer Product Safety Commission and have been carefully examined and tested by the State Fire Marshal, who has determined that the fireworks comply with the general and specific standards for design, construction, performance, and labeling for Safe and Sane fireworks, as set forth in Chapter 6 (commencing with Section 979) of Division 1 of Title 19 of the California Code of Regulations.
"Dangerous" fireworks are those made of particular compounds including, but not limited to:
arsenic sulfide, arsenates, or arsenites; boron; chlorates, except as permitted under state law; gallates, or gallic acid; magnesium, except as permitted under state law; mercury salts; phosphorous, except as permitted under state law; picrates or picric acid; thiocyanates; titanium, except as permitted under state law; and zirconium. Dangerous fireworks include, but are not limited to: firecrackers; skyrockets and rockets; roman candles; chasers; sparklers more than 10 inches in length or one-fourth of one inch in diameter; auto-foolers, cigarette loads, exploding golf balls, and trick matches; "devil -on -the -walk" friction fireworks; torpedoes; and fireworks kits. Lastly, any other fireworks examined and tested by the State Fire Marshal and determined, with the advice of the State Board of Fire Services, to be unsafe for use by any person not specially qualified or trained in their use.
At its July 22, 2019 regularly scheduled meeting, the City Council adopted Ordinance No. 894 adding Chapter 16.40 (Fireworks) of Title 16 (Health and Safety) of the City of Bell Gardens Municipal Code (BGMC) to prohibit the sale, use and discharge of "Safe and Sane" fireworks.
At the City Council meeting of February 23, 2026, Mayor De La Rosa directed staff to bring back an item to discuss the feasibility of amending the municipal code to allow for the sale, use, and discharge of "Safe and Sane" fireworks.
At the City Council meeting of March 9, 2026, the City Council directed staff to bring back the item with additional information as requested by the City Council. Information requested is outlined further in this report.
Ordinance Adoption Procedures
Breakdown of the procedures required to adopt an ordinance to amend the BeII Gardens Municipal Code:
1) City Council Initiation — The City Council directs staff to prepare and present an ordinance to modify the BGMC.
Timeline: April 13, 2026
2) Proposed ordinance is presented to the City Council as a future public hearing.
Timeline: April 27, 2026 (1St Reading)
May 11, 2026 (2nd Reading)
June 11, 2026 (Ordinance Effective)
Community Poll
At the request of City Council, Staff posted a survey on the City's social media requesting feedback from the public regarding their interest on allowing Safe and Sane fireworks within the City. The survey was available between the dates of March 15, 2026 to April 6, 2026. The survey asked two questions: 1) "Are you a BeII Gardens resident? / ,Eres residente de Bell Gardens?"; and 2) "Should the City of BeII Gardens allow the use and sale of "safe and sane" fireworks again? / ,Deberra la ciudad de BeII Gardens permitir nuevamente el use y la yenta de fuegos artificiales "seguros y sensatos"?". The City received a total of 533 submittals. The results of the survey are as follows:
uestions
1) Are you a BeII
Gardens resident?
safe and
516
Ile Fireworks Sur
N
13 ey
Percentages
Yes = 9T54%
No = 2.46%
2) Should the City of
Bell Gardens allow
the use and sale of
"safe and sane"
fireworks again?
421
112
Yes = 78.99%
No = 21.01%
Note: For question #1, four (4) submittals skipped the question and did not provide a response.
Historical Permitting
Staff reports presented to City Council from 2009 to 2019 confirm that the City previously approved between three (3) and eleven (11) applications per year. The highest number of applications approved were in 2009, 2010, and 2011, with the highest amount being 11 applications. The lowest number of applications approved was in 2019 with 3 applications. The number of approved applications per year with specific applicants are shown in the table below.
Safe and Sane Approved Applications 2009 - 2019
2009
1) La Senda Antigua; 2) Mision Cristiana "Monte De Sion"; 3) LA 2010
Pentecostals;
2011
4) Full Gospel Assembly of God; 5) Bell Gardens Eagles #2754; 6) Lions Club of Bell Gardens; 7) Bell Gardens Youth Football & Cheer; 8) American Legion Post 465; 9) B.G.H.S Band Boosters; 10) Bell Gardens Church of the Nazarene;
11) Joshua & Caleb Ministries.
2012
1) La Senda Antigua; 2) Mision Cristiana "Monte De Sion"; 3) LA Pentecostals;
4) Full Gospel Assembly of God; 5) Lions Club of Bell Gardens; 6) B.G.H.S Band Boosters; 7) Joshua & Caleb Ministries; 8) PAL Program; 9) First Baptist Church of Bell Gardens; 10) Iglesia Del Nazareno Nueva Vida. 2013
1) La Senda Antigua; 2) Mission Cristiana "Monte De Sion"; 3) LA 2014
Pentecostals;
4) Full Gospel Assembly of God; 5) B.G.H.S. Band Boosters; 6) Veterans of Foreign Wars Post 2830; 7) Iglesia Del Nazareno Nueva Vida. 2015
1) La Senda Antigua; 2) Mission Cristiana "Monte De Sion"; 3) LA 2016
Pentecostals;
4) Bell Gardens High School Band Boosters; 5) Iglesia del Nazareno Nueva Vida;
6) Bell Gardens Police Officers Association.
2017
1) La Senda Antigua; 2) Mission Cristiana "Monte De Sion"; 3) LA Pentecostals;
4) Full Gospel Assembly of God; 5) Bell Gardens High School Band Boosters; 6) Iglesia del Nazareno Nueva Vida.
2018
1) La Senda Antigua; 2) La Pentecostals; 3) B.G.H.S. Band Boosters; 4) Primera Iglesia Del Pacto De Bell Gardens.
2019
1) La Senda Antigua; 2) La Pentecostals; 3) B.G.H.S. Band Boosters.
City Revenue and Sellers' Profits
City revenue consists of an application fee for Firework Seller's Permits. The City previously charged $150 for the Seller's Permits.
Data of past profits generated by individual sellers is not available in City records. However, TNT Fireworks informed City Staff that revenues for three (3) stands are estimated to be $8,000 per stand.
Enforcement
Enforcement Practices
Currently the Police Department conducts patrols and responds to calls for service to prevent individuals from lighting fireworks. Enforcement actions, including the issuance of a citation or arrest for a misdemeanor, and generally require that the violation occur in the presence of an officer, consistent with California Penal Code § 836.
Alternatively, other jurisdictions, such as the City of Riverside, utilize drones to support enforcement through administrative citations. In these programs, drone footage is used to identify violations, document evidence, and either dispatch officers to the scene or support the issuance of citations based on recorded activity.
In addition, City Staff contacted the Los Angeles (LA) County Sherrif's Bomb Squad inviting them to attend the City Council meeting for this item. Lieutenant (Lt.) Auner with the LA County Sheriffs Department assisted City Staff with discussing the item and suggested also discussing the item with the LA County Fire Department. The Fire Department was contacted, and City Staff is awaiting a response.
Lt. Auner and Sergeant Burgo of the LA County Sherriff's Department stated that they are "supportive of cities either way" and deferred to individual city preferences.
Calls for Service
The information below represents data for calls for service related to all firework activity from 2014 to 2026. The information recorded by the City, per the information shared by callers, was limited to firework issues in general and was not broken down further into types of fireworks or demographics of callers. The numbers below are representative of the calls for service received each respective year. A monthly breakdown was generated for the years of 2019 and 2025; 2019 saw 15 calls in the month of June and 2025 saw 85 calls in July.
Fireworks Calls f
2014
49 cI
2015
63 2016
60 2017
45 2018
39 2019
35 2020
153
2021
103
2022
62 2023
107
2024
129
2025
153
2026
0 Nearby Practices and Access to Safe and Sane Fireworks isdic
on
a
y
Unincorporated LA County
City of Bell
rol
nano+
a
rid Sane Firework
Prohibited
Prohibited
Policy ..
City of Cudahy
City of Downey
Allowed
Allowed
City of Maywood
City of Montebello
City of Pico Rivera
City of South Gate
Optional Procedures and Standards
Allowed
Allowed
Allowed
Allowed
Selection Procedures — Cities typically will create a process to issue "Seller's Permits" to eligible organizations looking to sell safe and sane fireworks. Organizations will then partner with firework distributors, such as TNT Fireworks and Fantom, which supply the products sold by the organization to the general public.
The selection of applicants can vary, however the City Council may choose from the following options:
City Council Selection: The City's previous practice was to present approval of permits for all eligible applicants for consideration at a City Council Meeting. This may not mean that all applicants will ultimately sell fireworks as private partnership with a distributor is still required.
The City can include eligibility standards requiring an established partnership with a distributor prior to application submittal.
Approval of All Applications: Implementation of standards allowing all eligible applicants to receive a permit. This may not mean that all applicants will ultimately sell fireworks as private partnership with a distributor is still required. The City can include eligibility standards requiring an established partnership with a distributor prior to application submittal.
First Come First Serve: If the City were to set a maximum number of permits issued, the City would make selections based on the timing of each applicant's submittal.
Lottery: If the City were to set a maximum number of permits issued, all eligible organizations would be subject to an application deadline and selected through a lottery system.
The lottery can consist of one pool of all applicants, or can be multiple pools broken up into separate lotteries to ensure multiple categories of organizations are selected. For example, the City can host three separate lotteries each with a separate pool of applicants which take
an equal amount of turns in the selection process. The first selection is chosen from Pool A, the second selection from Pool B, the third selection from Pool C, the fourth selection once again from Pool A, and so on.
Example Pools:
Lottery Pool A — Public Education Institutions (Including school sports and clubs).
Lottery Pool B — Youth Sports Teams/Clubs.
Lottery Pool C — Veteran, patriotic, social welfare, civic or business betterment, fraternal, religious or charitable.
Organization Eligibility — Standard practice includes limiting eligibility to non-profit organizations. Additional eligibility standards may include limiting selection to organizations located within City limits, organizations operating for at least a year or more, and organizations that focus on specific services.
Site Eligibility — The City Council may choose to set limitations on where firework stands are located.
Types of site location standards:
No limitations.
Limited by zone.
Limited by streets.
Buffer between locations.
Limited to sites of a minimum lot size.
Limited to sites that preserve 50% of their parking.
Or a combination of any of the above.
Independence Day Celebration Event
Every year the Recreation and Community Services Department hosts an Independence Day Celebration Event on or around the Fourth of July. The City previously hosted a fireworks show as part of their Fourth of July event, however, in 2022, the City Council voted to instead host a multi -media laser show. Should the City Council desire, it may be possible to host a fireworks show as part of the 2026 Independence Day Celebration, subject to City Council direction and successful cancellation of the current Agreement for the multi -media laser show services.
CONCLUSION:
Staff recommends the City Council direct staff to take no further action or bring back an ordinance for consideration.
FISCAL IMPACT:
None.
APPROVED ELECTRONICALLY BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services
CITY OF BELL GARDENS
OFFICE OF THE CITY MANAGER
EXECUTIVE SUMMARY
TO:
FROM:
BY:
Honorable Mayor and City Council Members
Michael B. O'Kelly, City Manager
Manuel Acosta, Community Development Director
SUBJECT: Update on Rent Stabilization and Tenant Eviction Protections Program DATE: April 13, 2026
RECOMMENDATION:
It is staff's recommendation that the City Council receive and file this report.
BACKGROUND / DISCUSSION:
Council Member Jorgel Chavez directed Staff to bring an agenda item related to the Rent Stabilization and Tenant Eviction Protections Program.
City of Bell Gardens Rent Stabilization and Tenant Eviction Protections The purpose of the Bell Gardens Rent Stabilization and Tenant Eviction Protections Ordinance (RSTEPO), as adopted, is to protect tenants from excessive rent increases and to promote long-term stability and certainty for tenants in the rental market while providing landlords an ability to receive a fair return on their rental property.
Among other provisions, the RSTEPO sets an annual rent increase cap at fifty percent (50%) of the change in the Consumer Price Index (CPI), or four percent (4%), whichever is less. Since CPI is less, the current allowable annual increase is 1.5% (Section 5.62.040.A).
According to the City's rental registry database, there are a total of 6,160 units registered. Out of 6,160 units registered, 1,667 are fee exempt owner -occupied units with the remaining 4,493 units subject to rental registry fees.
Recent Changes to Rent Stabilization and Tenant Eviction Protections Ordinance in the City of Cudahy
On October 21, 2025, the City of Cudahy adopted an amendment to their Rent Stabilization and Tenant Eviction Protections Ordinance No. 763, Section 5.14.040 (For Cause Termination of Tenancy) and Subsection 2 of Section 5.14.040 (For Cause Termination of Tenancy) of Chapter 5.14 (Just Cause Tenant Protections). Establishing a minimum threshold for evictions in cases where a tenant has missed rent. A landlord may only initiate an eviction if the amount of rent missed exceeds one (1) month of the Fair Market Rent for the Los Angeles Metro Area, as determined annually by the U.S. Department of Housing and Urban Development (HUD).
The Ordinance also clarified the definition of what constitutes a violation of a material term of the rental agreement between a landlord and tenant.
The current fair market rent for the City of Cudahy is based on the most recently published HUD Small Area Fair Market Rents for a comparable unit.
Efficiency
One -Bedroom
Two -Bedroom
Three -Bedroom
Four -Bedroom
$1,560
$1,750
$2,180
$2,760
$3,080
For example, if rent for a one (1) bedroom unit is $1,575 per month, which is 10% below fair market rent, and the minimum threshold for evictions due to non-payment for the City of Cudahy based on the most recently published HUD Small Area Fair Market Rents for a comparable unit is $1,750, the landlord would be able to issue a 3 -Day Notice to Pay or Quit after the 34th day based on a daily rental rate of $52.50.
CONCLUSION:
Staff recommends that the City Council receive and file this report.
FISCAL IMPACT:
No fiscal impact.
ELECTRONICALLY APPROVED BY:
Michael B. O'Kelly, City Manager
Stephanie Vasquez, City Attorney
Manuel Carrillo, Director of Finance and Administrative Services