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TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Jim DellaLonga, Director of Economic Development
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 3 to Agreement File No. 855, in a form approved by the City Attorney, with Harris & Associates, to extend the term for one year and provide compensation for the formation of two Business Improvement Districts and On-Call Advisory Services.
DATE: January 13, 2022
EXECUTIVE SUMMARY
Harris & Associates has performed a number of analyses for the City including assisting with the fiscal analysis of the cannabis ordinance, and property valuation. This amendment will extend the term of the agreement for an additional year and increase the compensation to allow Harris & Associates to coordinate the formation of two merchant-based business improvement districts and provide on-call general economic development and financial services. Budget savings realized through the City’s allocation of American Rescue Plan – Coronavirus State and Local Fiscal Recovery Funds would fund the portion of services relating to the business improvement district formation.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 3 to Agreement File No. 855, in a form approved by the City Attorney; and
2) Approve a budget amendment to increase the allocation for Economic Development Account No. 510-42054-4002 by $98,000 for the portion of the services relating to the business improvement district formation; or
3) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The proposed funding of $146,575 for Amendment No. 3 for services during the contract extension period will be charged to Economic Development Account No. 510-42054-4002.
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Staff Report – Amendment No. 3 to AFN 855
January 13, 2022
DISCUSSION
Harris & Associates has provided on-call advisory services to the City since late 2019. The current agreement expires on February 8, 2022, and Amendment No. 3 would extend the term for an additional year and the annual not-to-exceed amount would be increased to $146,575. This will allow for the time and funding for Harris & Associates to coordinate the formation of two tenant-based, business improvements districts along the Bellflower Boulevard commercial corridor. It will also allow Harris & Associates to provide on-call general economic development and financial services that may include, but are not limited to, real estate analysis, financial analysis, and advisory services as well as cannabis revenue research and advisory services.
ATTACHMENT
Amendment No. 3 to Agreement File No. 855 ....................................................................... 3
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AMENDMENT NO. 3 TO
AGREEMENT FILE NO. 855 BETWEEN
THE CITY OF BELLFLOWER AND
HARRIS & ASSOCIATES
FOR ON-CALL ADVISORY SERVICES
THIS AMENDMENT No. 3 (“Amendment”) is entered into this 13th day of January 2022, by and between the CITY OF BELLFLOWER, a municipal corporation (“CITY”) and Harris & Associates, a California Corporation (“CONSULTANT”).
SECTION 1. Pursuant to Section 5 of Agreement File No. 855 (“Agreement”), Additional Work in the amount of $146,575 is added to the Agreement based on the attached Exhibit A.
SECTION 2. Section 7 is amended to read as follows:
“The term of this Agreement will end January 13, 2023, except that the term will be extended to the completion date of any Task Order in effect at the end of the term of this Agreement. The Manager, at CITY’s option, may extend the term twice not more than a total of 2 years via written amendment. Unless otherwise determined by written amendment between the parties, this Agreement will terminate at the end of the Term, as set forth in Section 15.”
SECTION 3. This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
SECTION 4. Except as modified by this Amendment, all other terms and conditions of Agreement File No. 855 remain the same.
[SIGNATURES ON NEXT PAGE]
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City of Bellflower
Amendment No. 3 to Agreement File No. 855
Harris & Associates
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF BELLFLOWER HARRIS & ASSOCIATES
_____________________________ ________________________________ Jeffrey L. Stewart, City Manager Hitta Mosesman, Vice President
ATTEST: _
Lisa Larrabee, CEO/Corporate Secretary
_____________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
_____________________________
Karl H. Berger, City Attorney
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City of Bellflower
Amendment No. 3 to Agreement File No. 855
Harris & Associates
EXHIBIT “A”
Scope of Work
1. Formation of two (2) Business Improvement Districts (BIDs) (business/tenant-based)
a. Prepare databases, mailing lists, and maps of potential BID businesses b. Conduct public outreach meetings
c. Prepare written surveys to assess BID feasibility
d. Prepare a Management District Plan for each BID
e. Draft BID petitions for signatures
f. Prepare draft Resolutions of Intention to form BIDs
g. Prepare public meetings and hearing notices for BID Resolutions of Intention after adoption
h. Prepare presentation and public meetings for business owners to review Management District Plans and the BID process
i. (Optional) Conduct mailings; assist with designation of non-profit organization to administer and implement BIDs
2. On-Call General Economic Development and Financial Services (as needed)
a. Provide as needed on-call economic development and financial services, as directed by City staff. These services may include, but are not limited to, real estate analysis and/or advisory services as well as cannabis revenue research and/or advisory services.
Fees
CONSULTANT will provide services on a time-and-materials basis based on an initial not-to-exceed budget of $146,575, including meetings and coordination. The estimated fee for the BID formation is $96,575, with the remaining budget of $50,000 available for on-call advisory services.
2022 Billing Rates for On-Call Advisory Services:
(Rates may be adjusted annually beginning January 1, 2023 by up to 4% per year) Principal-in-Charge Director/
Project Manager
Senior Analyst Analyst/GIS
$275 $195 $155 $140
Out of pocket fees paid by CONSULTANT on behalf of CITY for data will be invoiced at actual cost. Miscellaneous costs including mileage, phone calls, postage, etc. are included in the hourly rates.
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