14-H
TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Bernardo Iniguez, Public Works Manager
SUBJECT: Consideration and possible action to authorize the City Manager to execute Agreement File No. 923, in a form approved by the City Attorney, with Craftwater Engineering, Inc., for the development of the Simms Park Regional Stormwater Capture Project design.
DATE: February 14, 2022
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute Agreement File No. 923 with Craftwater Engineering, Inc. (Craftwater) for the development of the Simms Park Regional Stormwater Capture Project (“Simms Park Stormwater Project”) design.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Agreement File No. 923, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The total cost for services provided under this Agreement will be an amount not to exceed $1,400,000. Funds are budgeted in Account No. 320-47013-9000. These services will be funded by Safe, Clean Water Program (SCWP) Regional Program Measure W funds.
BACKGROUND
In June 2014, the City Council authorized the submittal of the Watershed Management Programs (WMPs) for the Los Cerritos Channel Watershed and the Lower San Gabriel River Watershed to the Los Angeles Regional Water Quality Control Board. The WMPs contain the methods by which the City, along with other cities in the respective WMPs, will comply with the stormwater requirements contained in the Los Angeles County National Pollutant Discharge Elimination System (NPDES) Permit.
The WMPs contain a model known as the Reasonable Assurance Analysis that estimates the amount of stormwater and urban runoff that needs to be captured to achieve compliance. According to this model, Bellflower would need to capture a total of
60.4 acre-feet by 2026, at a total estimated cost of approximately $61.4 million.
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Staff Report – Agreement File No. 923 with Craftwater Engineering, Inc.
February 14, 2022
BACKGROUND – Continued
The adopted WMPs identified stormwater capture projects that would capture stormwater runoff in Bellflower, including projects at Caruthers Park and Simms Park.
On June 20, 2016, the City entered into a Cooperative Implementation Agreement with Caltrans which provided the City $13 million in funds for the design and construction of the Caruthers Park Stormwater and Urban Runoff Capture Project (the “Caruthers Park Stormwater Project”). The total stormwater capture volume achieved by the Caruthers Park Stormwater Project is 9 acre-feet, which helps the City meet the overall targeted capture volume. However, the City must continue to seek additional stormwater and urban runoff capture projects.
On November 6, 2018, Measure W was successfully passed by Los Angeles County voters, which created the SCWP. The SCWP provides local, dedicated funding for stormwater and urban runoff programs and projects to increase local water supply, improve water quality, and protect public health.
SCWP revenues are allocated as follows:
• 10 percent to the District;
• 40 percent to the municipalities within the District; and • 50 percent to 9 Watershed Areas to fund regional watershed-based multi-benefit projects, provide technical resources, and conduct scientific studies.
Bellflower is in the Lower San Gabriel River Watershed Area (LSGRWA) under the SCWP.
The LSGRWA receives up to $16.7 million annually to fund regional projects and programs. Regional Program funds for the LSGRWA are programmed by the LSGRWA Steering Committee comprised of local stakeholders from agencies, municipalities, and community members from within the LSGRWA. The Steering Committee meets regularly to develop funding plans and recommendations to provide water quality, water supply, and community enhancement benefits to the region.
The City applied for SCWP Regional Program funds for the design and construction of the Simms Park Stormwater Project in December 2019 but was unsuccessful. The City reapplied in December 2020 and was awarded funding for design of the project in May 2021. On November 22, 2021, the City approved Transfer Agreement No. 2021RPLSGR01 (Agreement File No. 916) with the Los Angeles County Flood Control District for SCWP Regional Program Measure W funds for the design of the Simms Park Stormwater Project.
The Simms Park Stormwater Project will include the following components: a diversion system; a filtration and infiltration facility; treatment and release of the captured water; replacement of the existing ballfield turf, impacted trees, and landscaping with a new artificial turf ballfield, new trees and landscaping; and replacement of the existing parking lot with a new permeable pavement parking lot with bioswales between rows of parking stalls. The anticipated stormwater capture volume achieved by the Simms Park Stormwater Project will be 27.75 acre-feet over a 24-hour period.
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Staff Report – Agreement File No. 923 with Craftwater Engineering, Inc.
February 14, 2022
DISCUSSION
In 2019, Craftwater was retained by the Los Cerritos Channel Watershed Group to advance the Simms Park Stormwater Project to the feasibility study stage. As part of this process, Craftwater worked closely with City staff refining the concepts to ensure that the project was optimized for water quality, while addressing community needs and the future plans for Simms Park. Crafterwater developed site-scale models to optimize important engineering features and demonstrate the stormwater capture and water quality improvement metrics that were crucial to securing SCWP funding for the project. This effort culminated in the delivery of a feasibility study, 10% design plans, presentations at the LSGRWA Steering Committee meetings, and assistance with the application for SCWP Regional Program Measure W funds; all of which were instrumental in securing the design funds for the Simms Park Stormwater Project.
Given Craftwater’s technical expertise, firm capabilities, and detailed experience in working closely with the City on this project, Craftwater is uniquely positioned to complete the proposed scope of work for the Simms Park Stormwater Project. Public Works requested a proposal from Craftwater to develop the 100% design documents, environmental documentation, and public outreach efforts for the Simms Park Stormwater Project.
On January 14, 2022, Craftwater provided the requested proposal, which includes the following scope of work: 1) Project Management, Coordination, and Meetings; 2) Site Investigation and Utility Research; 3) Geotechnical Investigation; 4) Stormwater Capture Strategy Updates; 5) Plans, Specifications, and Estimates; 6) Environmental Documentation (CEQA) and Permitting Support; 7) Public Outreach; 8) Operation, Maintenance, and Monitoring; 9) Bid and Award Assistance; and 10) Safe, Clean Water Program Reporting.
Public Works reviewed the proposal, found it to be acceptable, and prepared the attached Agreement. If the Agreement is approved, the preliminary schedule for design will be as follows:
Notice to Proceed with Design ..................................................................................... 3/1/22 Commence CEQA Process ........................................................................................ 3/29/22 30% Design Documents ............................................................................................. 5/23/22 100% Design Documents ........................................................................................... 8/29/22 Complete CEQA Process ........................................................................................... 9/12/22 Complete Plans, Specifications, and Estimates ....................................................... 10/24/22
The LSGRWA Steering Committee will consider awarding funds for the construction of the project during the current funding cycle, with a final determination anticipated by May 2022.
If the City is awarded SCWP Regional Program funds for construction, the Simms Park Stormwater Project would be advertised for bids following the approval of the plans and specifications. However, if construction funds are not awarded, then the City would need to seek other funding sources to construct the project as designed.
ATTACHMENT
Agreement File No. 923 ........................................................................................................ 4 -3-
AGREEMENT FILE NO. 923
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF BELLFLOWER AND
CRAFTWATER ENGINEERING, INC.
FOR DEVELOPMENT OF THE SIMMS PARK REGIONAL STORMWATER CAPTURE
PROJECT DESIGN
THIS AGREEMENT is entered into this 14th day of February 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY”) and Craftwater Engineering, Inc., a California Corporation (“CONSULTANT”).
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $1,400,000 for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “B,” which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
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4. PREVAILING WAGES.
A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONSULTANT must pay its workers prevailing wages. It is CONSULTANT’s responsibility to interpret and implement any prevailing wage requirements and CONSULTANT agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws.
B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD . CONSULTANT must post a copy of the prevailing rate of per diem wages at the job site.
C. CITY directs CONSULTANT’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONSULTANT or any subcontractor.
D. Labor Code § 1777.5 requires CONSULTANT or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:
i. When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or
ii. When the number of apprentices in training in the area exceeds a ratio of one to five, or
iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state wide or locally, or
iv. When CONSULTANT provides evidence that CONSULTANT
employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen.
v. CONSULTANT is required to make contributions to funds established for the administration of apprenticeship programs if CONSULTANT employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions.
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vi. CONSULTANT and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices.
vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
E. CONSULTANT and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement.
The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONSULTANT must provide copies of the records at its cost.
5. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit “B”) the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.
6. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
7. ADDITIONAL WORK.
A. CITY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
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C. Payments over $25,000 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.
8. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.
9. TERM. The term of this Agreement will be from February 14, 2022 to June 30, 2024. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit “A”;
B. Termination as stated in Section 17.
10. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.
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11. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.
12. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
Exhibit “A” – Scope of Services
Exhibit “B” – Fee Schedule
13. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
14. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
15. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
16. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
17. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.
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C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT'’ own cost; CITY will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
18. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY’s property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk.
19. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.
20. INDEMNIFICATION.
A. CONSULTANT must save harmless, indemnify and defend CITY and all its officers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property arising from, pertaining to, or relating to the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT’s officers, agents, employees, or representatives.
B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.
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C. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 24, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
21. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
22. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
23. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.
24. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
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B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Forms. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.”
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 17.
G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self- insured retention (“SIR”) and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director.
CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or -11-
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deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
25. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.
26. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.
27. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
If to CONSULTANT:
If to CITY:
Attention: Oliver Galang, Principal Engineer Attention: Bernardo Iniguez, Public Works Manager
Craftwater Engineering, Inc. City of Bellflower
10711 Oakbend Drive 16600 Civic Center Drive
San Diego, CA 92131 Bellflower, CA 90706
(213) 598-4178 (562) 804-1424, ext. 2233
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
28. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.
29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should -12-
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CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
31. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.
33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
35. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY’s Manager, or designee, may execute any such amendment on behalf of CITY.
37. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
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38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.
41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF BELLFLOWER CRAFTWATER ENGINEERING, INC.
_________________________________ ____________________________ Jeffrey L. Stewart, City Manager Chad Helmle, President
ATTEST:
_____________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
_________________________________
Karl H. Berger, City Attorney
Taxpayer ID No. 83-4491771
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CITY OF BELLFLOWER
AGREEMENT FILE NO. 923 - EXHIBIT A
SCOPE OF SERVICES
CONSULTANT will perform Tasks 1 through 10 as described under the heading “Scope of Work” in CONSULTANT’s February 9, 2022 proposal titled “Proposal for the Development of the Simms Park Regional Stormwater Capture Project Design”, attached hereto as Exhibit A1.
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San Diego | Los Angeles
858.997.8172
craftwaterinc.com
February 9, 2022
Mr. Bernardo Iniguez
City of Bellflower
16600 Civic Center Drive
Bellflower, CA 90706
Subject: Proposal for the Development of the Simms Park Regional Stormwater Capture Project Design
Dear Mr. Iniguez:
Craftwater Engineering appreciates the opportunity to submit the enclosed Fee Proposal (Scope of Work and Cost Proposal) to provide consulting services to develop the 100% design documents, environmental documentation, and public outreach efforts for the Simms Park Regional Stormwater Capture Project.
The design will contain all the components required for a construction-ready plan set including all necessary permits and CEQA documentation. We understand the importance of this project to the City and the Los Cerritos Channel Watershed Management Program and its potential to meet required pollutant load reduction goals. Our design approach includes a cost-benefit analysis which determines the optimum project size and type that will efficiently help achieve those pollutant goals without breaking the bank.
Our key project team members include Merrill Taylor, PE, Project Manager; Oliver Galang, PE, ENV-SP, Principal Engineer, and Courtney Semlow, PE (MA, VA), Design Engineer. This team has previously completed preliminary design and feasibility study reports for Simms Park which was submitted for funding during the FY20/21 and FY21/22 SCWP call for projects. In addition, our team includes the original design team for the award-winning Caruthers Park Stormwater Capture Project. Further, this same team was responsible for 8 of the 11 largest regional stormwater capture projects that have been constructed in the Los Angeles area (including Caruthers Park) to meet TMDLs, and another 12 regional stormwater capture projects that are awaiting construction groundbreaking. These regional projects total just over $1 billion in construction value!
We look forward to supporting you and demonstrating our thorough understanding of stormwater capture design as we execute another top-notched project for the City. Services will be billed based on percent of work completed with a total firm fixed price contract amount of $1,361,396.
Should you have any questions, please contact me at 213.598.4178 or [email protected].
Respectfully submitted,
Oliver Galang, PE
Principal Engineer, Craftwater Engineering, Inc.
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Mr. Iniguez
February 9, 2022
2 ATTACHMENT A. SCOPE OF SERVICES
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 1 January 14, 2022
ATTACHMENT A. SCOPE OF WORK
Craftwater Engineering has assembled a project team of leaders and experts in regional stormwater capture analysis and design for the development of a Feasibility Study Report for a Stormwater Capture Project at Simms Park in Bellflower. The park is located within the Los Cerritos Channel Watershed. The final deliverable is intended to finalize design and prepare all needed documentation for construction.
The following provides our technical approach to fulfill the specific needs of this project.
Task 1. Project Management, Coordination, and Meetings
Project Management will consist of managing project
controls such as scheduling, budgeting, progress
reporting, and invoicing. It also includes coordination with the City Project Manager. Our team is also
available to support the partner agencies from the Los
Cerritos Channel Watershed Management Group
(LCC WMG).
Project Schedule
Craftwater Engineering will develop a detailed Critical Path Method (CPM) schedule for managing this
project. The schedule will be prepared in Microsoft
Project and will detail the degree of activity for the
major tasks of the project. The schedule includes task
predecessors, float time, start/finish dates, and task
dependency to ensure that work products are
completed on a timely basis. The preliminary
schedule also reflects the schedule of deliverables.
The schedule will serve as a planning tool for the
project team and will be evaluated and updated, if
necessary, and as approved by the City Project
Manager.
Project Coordination
Craftwater Engineering is committed to ensuring that
the City is fully informed of all day-to-day design
activities and progress. This will be achieved through
regular project correspondence, including
coordinating calls, that will allow the City Project
Manager to measure the actual vs. plan work
progress. Explanations of the work completed and
work to be done will be communicated during the
project coordination calls.
Project Meetings
Kick-Off Meeting. The project will be initiated with a Project Kick-Off Meeting held virtually or in-person at the City of Bellflower or other designated location by
the City. The objective of the Kick-off Meeting will be to discuss the project scope, the final details of the
schedule, and review the data needs. Also, this
meeting will be an opportunity for Craftwater
Engineering to obtain feedback from the City
regarding the critical success factors for the project.
Craftwater Engineering will be ready to initiate the
kick-off meeting following the receipt of a Notice to
Proceed from the City. Craftwater Engineering will
prepare an agenda, presentation, and meeting
summary notes for the kick-off meeting.
Project Team Coordination Meetings. Project
Meetings will be conducted on an as-needed basis
with the City, LCC WMG, and other select
stakeholders to review project status and ensure that
the contract objectives and milestones are being
achieved. The date and times of the coordination
meetings will be arranged during the Kick-Off
Meeting. To supplement these meetings, the
Craftwater Engineering Project Manager will also
maintain ongoing communication with the City Project
Manager. A detailed agenda, presentation including
schedule, action item list, and meeting summary
notes will be developed for each meeting.
Task 1 Deliverables
• Project schedule updated as needed over the
course of the project
• Attendance at the Kick-Off Meeting followed by
up to eighteen (18) as-needed Project Team
Coordination Meetings including agenda,
presentation, and summary notes.
Task 1 Assumptions
• Our budget assumes that there will be one Kick-
Off Meeting and 18 additional as-needed project
team coordination meetings. The project
management task duration will not exceed 18
months.
• Project Coordination with the City Project
Manager will occur via conference call or web-
based conference and will not be longer than a 1
hour in duration.
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 2 January 14, 2022
• Kick-Off Meeting and Project Team Coordination
Meetings will be conducted virtually or at the City
of Bellflower agency office. A conference call
number will also be made available by the
Craftwater Engineering Project Manager for
participants who are unable to attend in person.
Task 2. Site Investigation and Utility Research
This task consists of the initial data gathering efforts for the stormwater capture facility at Simms Park.
The Craftwater Engineering Project Team will discuss
the site alternatives and obtain feedback during the
Project Kick-Off Meeting. Drawing on the feedback,
the Craftwater Engineering team will conduct a field
investigation to assess the preferred approach. The
layout will be finalized and design plans developed.
Field Investigation
The evaluation will include one day of field
reconnaissance work with the City representatives.
The field reconnaissance will be an opportunity for
Craftwater Engineering to identify diversion options,
pump station locations, conveyance, and storage,
infiltration, or filtration alternatives. In addition, the City will have an opportunity to provide input
regarding opportunities and constraints as part of the
project development process.
Records Research
A desktop evaluation will also be conducted to
research readily available as-builts, utility information, groundwater depths, and geotechnical reports. Our
team will request any available reports, tests, or
information previously gathered by the City or the
watershed group. Craftwater Engineering will obtain
the as-builts for the LACFCD existing infrastructure
and will request for the Park as-builts from the City of Bellflower.
Utility Research
Utilizing USA Dig Alert’s website, a comprehensive
utility matrix will be developed, which Craftwater
Engineering will use to request utility atlas/as-built
information. The letters to the utility purveyors will be drafted and provided to the City who will submit the
letters to the respective providers to ensure fees are
not incurred. The atlas information will be used to
inform the concept design layout to avoid utility
conflicts and will be incorporated into the design
plans.
Once the site investigations and project information
review component are complete, our team will
perform a site visit to verify the accuracy of data
obtained and the locations of the utilities based on the utility atlases received. The team will also verify the appropriate right-of-way and incorporate the utility
investigation into the topographic base maps.
Potholing
Additional potholing may be needed once all the utility maps are collected for the area being impacted by the
project site elements. A budget allocation of $20,000
has been included and is estimated to cover 10
pothole investigations. An additional $10,000 is
included for traffic control efforts associated with the potholing efforts. However, it is understood that the
exact number and depth of potholes are unknown at
this time. For budgetary purposes it is assumed that
the depth of each pothole would not exceed 5 feet and
would be excavated using a hand auger.
Topographic Survey
Craftwater will conduct a topographic survey to map
the ground surface, key site features, and subsurface
constraints. These features may include, but are not
limited to, tree canopies, above ground infrastructure, storm drain invert elevations, street centerlines,
sidewalks, existing utilities, fences, and park
amenities.
The topographic survey will be comprised of two
major portions: ground survey and aerial
photogrammetry. Two days of field survey and one
day to set aerial targets have been assumed to obtain
supplemental survey data that is obscured, as well as
collect field invert data available. Our team will
coordinate with the City for access to the storm drain
line to verify the pipe inverts. Our team will place and survey targets for the aerial survey.
The Craftwater team will provide the following
products and services:
• Research existing record data consisting of
record of surveys, parcel maps, tract maps
and other recorded documents made
available to the design team.
• Request and review existing Geographic
Information System (GIS), ground survey,
aerial photogrammetry, and other electronic
information available from the County.
• Establish horizontal project control for the
project moving forward based on the
California State Plane Coordinate System,
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 3 January 14, 2022
Zone 5 (NAD 83), and vertical control based
on the Los Angeles County benchmark
system. Additionally, a basis of bearing and
local site control will be established for future
use.
• Base map and 3-dimensional surface of
Simms Park.
The invert of the drainage culvert will be determined
by topographic survey and as-built information
because the invert elevation at the point of diversion
will be of critical importance. Utility as-builts will be incorporated horizontally and vertically into the
existing site plan.
Task 2 Deliverables
• Utility Search letters that will be sent to the
purveyors by the City
• Topographic base map in AutoCAD format
Task 2 Assumptions
• Local City utilities and local storm drain
infrastructure will be provided by the City of
Bellflower.
• Any required access permits with the City will be
provided at no effort or cost to our team (e.g.
encroachment, drilling, etc). Permits with the
County are included in this cost proposal.
Task 3. Geotechnical Investigation
Our team will perform a geotechnical investigation to
supplement the original geotechnical investigation in
order to evaluate the subsurface conditions at Simms
Park where stormwater underground capture and
storage facilities are proposed, and where permeable
pavers are considered for stormwater infiltration
within the parking stall areas.
The following activities will be performed:
• Conduct a soil investigation consisting of 3
exploratory boreholes (B-3 through B-5 in figure):
One borehole drilled to a depth of about 50
feet within the footprint of the underground
stormwater storage facilities to supplement
data for the foundation and excavation
design, as well as to complete liquefaction
analyses.
One borehole drilled to a depth of 30 feet in
the vicinity of the pretreatment unit area to
provide recommendations for the design of
the shoring and foundations.
One borehole drilled to a depth of 30 feet in
the vicinity of the diversion structure (within
the parking lot area) to provide
recommendations for the design of the
shoring and foundations.
• Drill 3 infiltration test boreholes (P-3 through P-5):
within the parking area to a depth of 3 to 3.5 feet
to determine infiltration rates for the design of the
permeable pavers.
• It is assumed that the field work will take place
over a period of 1 day.
• Perform infiltration testing in general accordance
with the small diameter boring method per the
County of Los Angeles Administrative Manual
GS200.1 (6/30/2021).
• Perform geotechnical laboratory testing of
selected samples to evaluate gradation
properties.
• Prepare a Geotechnical Design Report
presenting the results of the infiltration and
laboratory testing as well as geotechnical
recommendations for the design of the proposed
facilities.
Task 3 Deliverables
• Draft and Final Geotechnical Investigation Report
Task 3 Assumptions
• Craftwater will acquire only the drilling permits
with the City. It is assumed that the City will
provide any other required permits or with private
property owner at no cost to Craftwater, e.g.
encroachment, drilling, traffic control permits, etc.
• Craftwater will not be responsible for utilities
encountered during drilling that have not been
marked out by Underground Service Alert (USA),
shown on provided plans, or physically indicated
in the field by the Client. Craftwater recommends
the use of a subcontractor that can locate utilities
using Ground Penetrating Radar (GPR)
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 4 January 14, 2022
methodology. We can procure these services, if
requested, at an additional cost.
• The Client will provide access to water at no cost
to Craftwater during drilling and percolation
testing.
• It is assumed that the work will be performed
during normal working hours, i.e., 7am to 5pm an
during regular working days. If any work is
required to be performed at night or on the
weekends, then the costs will need to be
increased.
• The entire field scope of the project is performed
during one mobilization and during regular
working days.
• The sites are accessible with a truck-mounted
drill rig.
• No allowance for traffic control plans has been
included in this cost estimate.
• Craftwater assumes that the park and the City
personnel will assist with the removal of the grass
and posterior restoration in the areas designated
by Craftwater for exploratory borings and
infiltration testing. Craftwater will not be
responsible for any damage to the grass or
vegetative cover at the locations of drilling or
infiltration testing.
• For any borings drilled on the street Craftwater
will not be responsible for the removal of
markings painted on the pavement by Craftwater
or by utility locators clearing up the area. Costs
for paint removal can be provided upon request.
• The borings will be backfilled with cement grout
as required by the County and the surface, if
needed, will be repaired with quick set concrete
or asphalt cold patch. The boring locations will
be left at “broom-clean” condition.
• It is assumed that the spoils from the soil cuttings
will be left at each site and will be spread neatly
on the ground surface, or the City of Bellflower
will dispose of them, i.e., no drumming or disposal
costs have been included in this proposal.
• This geotechnical exploration will not include
sampling, testing, or assessment of toxic or
hazardous substances, or evaluation of other
environmental issues. If during the performance
of the subsurface exploration, foreign or odorous
materials are encountered, drilling will be
terminated at that location and the client will be
notified of the condition.
• This cost estimate has been prepared assuming
favorable conditions for the geotechnical
investigation and the infiltration testing. This cost
estimate may need to be adjusted in the following
scenarios:
o The final layout of the BMP facilities may
need more exploration borings. The
establishment of a more accurate infiltration
rate may require more percolation testing at
different depths.
o Adverse weather conditions are encountered
during the field activities.
o Estimates assume that all the excavated soils
can be stockpiled and disposed at the sites.
o Estimates assume that no contaminated soils
are present.
• This scope does not include any costs for
geotechnical meetings, or for addressing more
than 1 set of review comments.
Task 4. Stormwater Capture Strategy
Updates
Hydrologic & Hydraulic Analyses
The drainage area, diversion, sizing, and filtration rate of the SCWP feasibility study serve as the basis of
design for this effort. During the site investigation,
utility search, and geotechnical study, changes to the
configuration may be warranted and a proper
evaluation of the design change impacts is
necessary.
We will generate the long-term simulation statistics
from the latest edition of the Watershed Management
Modeling System (WMMS 2.0) to determine the
average annual runoff, peak flows, and average
annual pollutant removal. A summary of the land use
and precipitation from the WMMS 2.0 model will be
included and compared to the existing WMMS
hydrologic statistics that was completed for the
SCWP Feasibility Study. We will use the WMMS 2.0
model to re-assess the system performance and
ensure that the SCWP scoring remains unchanged.
The hydraulics of the diversion point along the storm
drain will be completed using the Los Angeles County
Water Surface Pressure Gradient (WSPG) model to
determine the water surface elevation within the pipe
to ensure the presently designed conveyance
capacity is maintained. The existing design flows for
the 90” RCP will be obtained from the LACFCD. The
diversion pipe will by sized utilizing the Manning’s
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 5 January 14, 2022
equation while the drop structure will be sized utilizing the drop inlet calculations in HEC-22.
Water Quality Analysis & Optimization
Our team will prepare an analysis based on the
Hydrologic Study to quantify the existing and potential water quality of the project incorporating and
evaluating alternative treatment design layouts. We
will utilize the latest edition of WMMS2 and the EPA
SUSTAIN model to determine the anticipated
average annual pollutant loading and associated
reductions for the pollutants of concern in addition to flow volumes and sediment loading. We will ensure
the performance meets or exceeds the reductions
identified within the SCWP application while possibly
reducing costs through higher efficiency treatment
methodologies. The water quality modeling will
evaluate the benefit of outflow options of infiltration and filtration to evaluate possible alternatives that can increase project performance while minimizing overall
costs.
Results from the Water Quality Analysis will be
incorporated into a Hydrologic and Hydraulic Study.
Water Conservation Analysis
Craftwater Engineering will verify the potential annual groundwater recharge volume associated with the
project site and the inclusion of the possible
enhancements. We will utilize the latest edition of
WMMS2 and the EPA SUSTAIN model to determine
the water capture and ensure the design will meet or
exceed the values identified within the SCWP
application.
Results from the Hydrologic and Hydraulic, Water
Quality, and Water Conservation Analyses will be
summarized in a Stormwater Capture Memorandum.
A draft will be submitted, and all comments will be
addressed and prepared in a final document and
included with the submittal of the 30% Plans and
Specifications.
Task 4 Deliverables
• Stormwater Capture Memorandum (Draft & Final)
Task 5. Plans, Specifications, and Estimates
Craftwater will provide bid-ready construction
documents including plans, specifications, engineer’s
estimate of probably costs, calculations, and
construction schedule. The PS&E documents will be
submitted at 30%, 60%, 90%, and 100%. The 100%
submittal will be considered the final submittal. After each submittal, we will attend a design review
workshop with the City to review any
comments/clarifications received. The workshops will
be scheduled upon receipt of written comments from
the City.
30% Plans
For the 30% design submittal, the project team will
develop plans to the 30% level overall. Approximately
60% of the civil design drawings will be developed to
some degree and many will be nearly complete.
Outline specifications and cost estimates will be
prepared.
The 30% submittal will mostly consist of plan sheets
to provide more detail than was originally included in
the Feasibility Report, and address comments from
the City. System components anticipated to be
included are as follows:
• Structures and equipment to remove trash and
debris;
• Facilities to filter and remove sediment, metals,
nutrients, and other pollutants from the
stormwater;
• Facilities to divert pipe flow to the detention
gallery, and return cleaner water back to the pipe;
• Parking lot appurtenances and park facilities.
The structural, mechanical and electrical design
features will be further refined at the 60% design level to verify possible pump station sizing, piping layout
and initial consultation with Southern California
Edison (SCE).
Four (4) 11”x17” hard copy sets and digital electronic
files of 30% Plans, Outline specifications, and Cost
Estimate will be submitted.
It is assumed that a 30% Design Workshop will be
convened at a location to be named by the City, with
the availability of teleconferencing the supporting
design team, approximately two (2) weeks following
receipt of the 30% Design Submittal. A review
comment matrix will be prepared to capture review
comments and responses of all comments. The
responses will be meaningful and descriptive enough
to allow for the City Project Manager to fully
understand the nature of the comment and how the
comment was closed.
Most plan sheets will be at 1” = 20’ scale. We
anticipate including a few plan sheets that will show
overall layouts, and these may be at 1” = 50’ scale. In addition, it may be necessary for us to include a few
detailed plans, at a larger scale such as 1” = 10’. The -22-
City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 6 January 14, 2022
hydraulic profile of the system will be shown where
applicable on the 60% plans.
Our team has estimated that approximately 60 sheets
will be developed for the final deliverable, in AutoCAD format.
60% Plans
For the 60% design submittal, the project team will
develop plans to the 60% level overall. Approximately
90% of the final design drawings will be developed to
some degree and many will be nearly complete
including landscape, electrical, and mechanical
plans. All elements shown and checked within
disciplines. All specification sections will be drafted in accordance with the City’s requirements and checked
by the discipline lead checker. 30% City review
comments agreed upon will be incorporated. The
preliminary bid schedule will be prepared and
submitted with the updated plans and specifications.
Prior to submission, an internal QA/QC review will be
conducted.
Four (4) 11”x17” hard copy sets and digital electronic
files of 60% plans, specifications, and cost estimate
will be submitted.
A 60% Design Workshop will be convened at a
location to be named by the City, with the availability of teleconferencing the supporting design team,
approximately two (2) weeks following receipt of the
60% Design Submittal. A review and comment matrix
will be compiled, as described above.
90% Plans
For the 90% design submittal, the team will develop
plans with all elements shown and checked within
disciplines. All specification sections will be drafted and checked by the discipline lead checker. 60% City
review comments agreed upon will be incorporated.
Prior to submission, an internal QA/QC review will be
conducted.
Four (4) 11”x17” hard copy sets and digital electronic
files of 90% plans, specifications, and cost estimate
will be submitted.
A 90% Design Workshop will be convened at a
location to be named by the City, with the availability of teleconferencing the supporting design team,
approximately two (2) weeks following receipt of the
90% Design Submittal. A review and comment matrix
will be compiled, as described above.
100% Plans
Upon completion of the City review for the 90%
design submittal, we will incorporate all agreed upon
comments into the 100% final design plans. Prior to
submission, an internal QA/QC review will be
conducted.
One (1) final full-size 24”x36” hard copy and digital
electronic files of 100% plans, specifications, and cost estimate will be submitted. The 100% submittal is the
final plan set deliverable an no additional rounds of
comments are anticipated.
Task 5 Deliverables
• 30% PS&E
• 60% PS&E
• Response Matrix to 30% Comments
• 90% PS&E
• Response Matrix to 60% Comments
• 100% PS&E
• Response Matrix to 90% Comments
Task 6. Environmental Documentation
(CEQA) and Permitting Support
The Craftwater team will prepare all documentation
and studies requisite to the completion of the CEQA
efforts. In addition to the CEQA Environmental
Documentation, we will prepare applications for
needed permits as outlined below.
CEQA Environmental Documentation
Project Initiation & Project Description
Our team will prepare a comprehensive project
description for use in the environmental impact review
and anticipated mitigated negative declaration
(MND). We will work with the City to establish a
detailed description of all construction and
operational components of the proposed project in
order to verify that all necessary CEQA analyses can
be undertaken based on realistic and defensible
assumptions. The deliverable will include a
description of the project location and environmental
setting; a description of the existing site conditions
and land use designations; and a description of the
proposed construction and operational elements of
the project. The project description will also include a statement of the proposed project’s purpose and
objectives, project phasing, responsible and
interested agencies, and a list of required permits and approvals. Included within the project description will be figures to depict the regional and vicinity locations, -23-
City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 7 January 14, 2022
site plans, and other illustrations to assist the reader in understanding the proposed project. We assume
that once finalized, the project description will remain stable and therefore allow for technical analyses to be initiated.
Technical Analyses
Using the finalized Project Description, our team will
conduct the following technical analyses to support
the MND. Results of the technical analyses will be
included directly within the MND, with supporting
documentation included in appendices.
Air Quality Assessment
Our team will estimate air pollutant emissions for an
assessment of air quality impacts associated with
construction of the proposed project against the
significance thresholds in Appendix G of the State
CEQA Guidelines and the South Coast Air Quality
Management District (SCAQMD) emissions-based
thresholds. The assessment will include a brief
discussion of criteria air pollutants and the attainment status of the South Coast Air Basin. We will identify
federal, state, and local regulatory agencies
responsible for air quality management; summarize
applicable federal, state, and local air quality policies, regulations, and standards.
We will estimate emissions associated with the
construction phase of the project using the California
Emissions Estimator Model (CalEEMod). The
analysis of short-term construction emissions will be
based on scheduling information (e.g., overall
construction duration, phasing, and phase timing) and
probable construction activities (e.g., construction
equipment type and quantity, workers, and trucks).
CalEEMod will also be used to estimate area mobile
sources (e.g., maintenance vehicles) if identified by
the City. If this information is not available from the City or its representatives, we can use model defaults
or standardized approaches. Our team will then
evaluate the significance of the construction and
operational emissions based on the significance
thresholds established by the SCAQMD. We will also
assess the potential for the project’s construction
activities to cause or contribute to exceedances of
ambient air quality standards at sensitive receptor
using the SCAQMD’s localized significance
thresholds.
Greenhouse Gas Emissions Assessment
The greenhouse gas (GHG) emissions assessment
will include a brief description of global climate
change and a summary of applicable regulatory
measures. Our team will quantify GHG emissions
associated with construction and operation of the
proposed project using CalEEMod and the same
construction and operational scenario, respectively,
utilized in the air quality analysis. Construction GHG
emissions will be amortized per SCAQMD guidance.
In addition, estimated operational GHG emissions will
include electrical generation from operation of the
proposed billboard. CalEEMod default values will be
used if project specifics are not available. Details of the analysis (e.g., annual GHG emission calculations)
will be included in an appendix to the MND.
We will assess the significance of the project with
respect to the Appendix G thresholds; specifically,
whether a project would (a) generate GHG emissions,
either directly or indirectly, that may have a significant impact on the environment and (b) conflict with an
applicable plan, policy or regulation adopted for the
purpose of reducing GHG emissions. The SCAQMD
GHG CEQA Significance Threshold Working Group
has proposed options lead agencies can select from
to screen thresholds of significance for GHG
emissions in residential and commercial projects;
however, no thresholds have been formally adopted.
Options the SCAQMD evaluated include bright-line
screening thresholds of 3,000 metric tons of carbon
dioxide equivalent (MT CO2e) per year for mixed-use
projects. Our budget assumes that a simple emission-
based threshold can be used, such as the 3,000 MT
CO2e per year threshold.
In addition, we will discuss how the project complies
with state regulations; General Plan goals, objectives, and policies that help the City contribute to regional
GHG reduction efforts; and applicable development
standards that would increase energy efficiency, such
as the California Building Code. Our team will also
provide a qualitative post-2020 analysis that will
evaluate whether or not the project-generated GHG
emissions would impede the attainment of the 2030
and 2050 reduction goals identified in Senate Bill 32
and Executive Order S- 3-05, respectively.
Energy Assessment
The Craftwater team will prepare an energy
assessment for the project per the recently updated
Appendix G of the CEQA Guidelines, which asks if
the project would (1) Result in potentially significant environmental impact due to wasteful, inefficient, or
unnecessary consumption of energy resources,
during project construction or operation, and (2)
Conflict with or obstruct a state or local plan for
renewable energy or energy efficiency. We will
assess construction and operational energy
consumption, which will be quantified to the extent
estimation methods and project-specifics are
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 8 January 14, 2022
available. Petroleum consumption will be estimated
using CalEEMod or the EMFAC Motor Vehicle
Emission Source Inventory Model and based on the
same equipment and vehicle assumptions assumed
in the air quality and GHG emissions analysis. Project
operational energy consumption will be discussed
qualitatively. Project elements that would reduce the
project’s energy demand will be identified in the
analysis as available. We assume the City will provide
a list of the project’s energy conservation measures
prior to initiating air quality and GHG emissions
modeling, as the energy analysis will be prepared
consistent with the emissions modeling assumptions.
Biological Resources
The Craftwater team understands that the proposed
project site consists of previously developed areas.
We will review available relevant literature and data
on special-status habitats, species, and aquatic
resources to determine those that occur or have the
potential for occurrence in the study area (project site and a 100-foot buffer). Appropriate and available
biological documentation, surveys, published
research and maps will be compiled, reviewed, and
analyzed. Following the literature review, a team
biologist will conduct a general survey of the study
area to identify existing biological resources and
potential biological constraints. During the field
survey, a general inventory of plant and wildlife
species detected will be compiled, as well as a
determination of potential sensitive species that could occur within the study area.
The results of the general biological resources
assessment will be summarized within the biological
resources section of the MND, with no standalone
report prepared. The Biological Resources section
will include an assessment of the relative importance
of the biological resources present on-site (if any) and the potential for various special-status species to
occur in the study area. The section will include an
impacts analysis based on the project design and an
assessment of the significance of the impacts, and if
applicable prescribe feasible mitigation measures.
This proposal assumes no focused/protocol level
surveys for special-status plant and wildlife will be
required, and a formal jurisdictional delineation of
wetland or jurisdictional water resources will not be
needed.
Cultural and Paleontological Resources
Our team will request a cultural records search of the
project and a ½-mile buffer from the South Central
Coastal Information Center (SCCIC) at Cal State
Fullerton. Our proposed budget includes estimated
direct costs for SCCIC’s records search fee, which is
not anticipated to exceed $1,000; this is a
conservative estimate, but the cost may exceed this
assumption if more records than expected are
generated by the search, and our team does not have
direct control over the records search. We will request a Sacred Lands File Search from the Native American
Heritage Commission (NAHC) and review the results
for incorporation into the MND. Upon approval by the
City, we will submit letters to local tribes soliciting information on the project site for further
consideration of potential impacts. This outreach is in addition to the government-to-government outreach
required of the City pursuant to Assembly Bill 52 (AB
52), which is described below in the following task.
Following archival research and NAHC/Tribal
outreach, we will summarize the results of the
research and assess the potential for the project to
result in impacts on cultural resources, which will be
detailed in the MND analysis section. We assume no
standalone report will be prepared.
Our team will complete a paleontological records
search at the Natural History Museum of Los Angeles
County to determine the location of any previously
recorded fossil discoveries. The records search will
also provide information necessary to develop
paleontological sensitivity determinations for the
project area. We anticipate the direct costs for the
records search will not exceed $500. Following
archival research, we will summarize the results of the research and assess the potential for the project to
result in impacts on cultural resources, which will be
detailed in the MND analysis section. We assume no
standalone report will be prepared.
Noise and Vibration
The Simms Park Regional Stormwater Capture
project is located near residences and other sensitive
uses that could be affected by noise and vibration
from project-related construction activities, and on-
going operational noise generated by project
mechanical equipment. We will conduct a noise study
of potential impacts to nearby noise-sensitive land
uses. We assume no field measurements to capture
existing conditions will be performed. Potential
construction noise impacts at nearby noise-sensitive
land uses will be evaluated based on an equipment
inventory and construction schedule, or using
construction activity information based on similar
projects, and employing the Federal Highway
Administration’s roadway construction noise model
(RCNM). Construction-related vibration will be
evaluated using guidance and methodologies
recommended by the Federal Transit Administration
(FTA) or Caltrans. Our team will research sound level
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 9 January 14, 2022
data for proposed equipment associated with project
operation and will quantify noise levels from
equipment operation at the closet receptors. The
predicted sound levels will be compared against City
noise regulations.
The significance of noise and vibration impacts will be assessed based on relevant City, state, and federal
thresholds. If significant noise impacts are identified, mitigation measures to reduce impacts to a less-than
significant level (where feasible) will be
recommended. The results of the noise analysis,
findings of potential effects, and mitigation measures
will be contained in the draft noise section of the
environmental document. Field measurement data
and construction noise modeling data will be provided
in a technical appendix suitable for inclusion in the
CEQA document.
Hazards and Hazardous Materials
Our team hazardous materials specialists will conduct
a web-based hazardous materials database search
for the proposed project area. We assume we will not
need to conduct an external EDR database search,
which is typically associated with formal Phase I
Environmental Site Assessments for property
transfers, and that meaningful analysis for CEQA
purposes can be performed via web tools available.
The hazardous materials assessment will include
evaluation of potential impacts due to current or past
hazardous materials/waste storage and/or use and
identification of potential environmental concerns.
Potential impacts due to current or past hazardous
materials storage or use will be evaluated through
review of the following:
• Federal, state, and local regulatory agency
records per Government Code Section 65962.5
for sites within and adjacent to the proposed
project site, including the Regional Water Quality
Control Board’s GeoTracker website, the
Department of Toxic Substances Control’s
EnviroStor website, and California Environmental
Protection Agency’s Regulated Site Portal
• Available online records from the Certified Unified
Program Agency
• Historical aerial photographs and topographic
maps
• National Pipeline Mapping System for hazardous
material pipelines
• California Geologic Energy Management Division
database
• Online databases for nearby existing and
proposed schools
• California Department of Forestry and Fire
Protection database for fire hazard zones
The findings will be summarized in a hazardous
materials assessment memo. If the findings indicate
potential impacts related to hazardous materials
and/or wastes, or other potential CEQA-related
hazards, recommendations may include further work
related to additional investigation, sampling,
mitigation, human health risk analyses, and/or
construction contingency measures. This work will be
overseen by an Environmental Professional as
defined in Section 312.10 of 40 Code of Federal
Regulations 312.
CEQA Documentation
Assembly Bill 52 Tribal Outreach Assistance
Prior to preparation of the Draft MND, our cultural
resources specialists will assist the City with Native
American tribal outreach required on CEQA projects
pursuant to AB 52. Consultation pursuant to AB 52 is
intended as a government-to-government process
and not handled by consultants, but our team will draft outreach letters and provide support to City staff for
their consultation. Upon receipt of the NAHC tribal
contact list referenced in Task 2.3, we will draft a letter to the tribal contacts that identifies the project
location, summarizes the project, and inquires about
the contacts’ interest in consulting with the City
pursuant to AB 52. The City will print the letters on
City letterhead and handle mailing/transmittal. Our
team will compile responses to the letters received by
the City and coordinate with the City regarding follow- up consultation needs, if necessary, including writing
text for additional response letters or emails, and
advising on the City’s approach to consultation
activities. Based on recent experience with nearby
local projects, we assume AB 52 outreach will garner
interest and potentially a request for formal
consultation from the Gabrieleño Band of Mission
Indians. AB 52 consultation must be conducted by the
project’s lead agency rather than its consultants, so
we assume that we will not need for direct attendance
at any meetings with tribal representatives as part of
the AB 52 process.
Draft MND
The Craftwater team will prepare an administrative
draft MND using the latest version of the City’s
approved Initial Study template, which incorporates
the newest Appendix G thresholds from the 2020
CEQA Guidelines. The Initial Study Checklist will also
integrate all applicable City CEQA guidelines
thresholds. The results of the technical analyses
completed under Task 2, will be incorporated into the
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 10 January 14, 2022
administrative draft MND. Additionally, for all other
environmental topics included in the administrative
draft MND, we will prepare qualitative analyses.
General approaches for some of the topics not
addressed in the technical studies are as follows:
Aesthetics: Our team will complete a qualitative
aesthetics analysis for the project. The project is not located within proximity of a scenic highway, and
would primarily be developed underground and in a
suburban area. As such, we will qualitatively discuss
project impacts associated with changes in visual
character.
Geology and Soils: Using the geotechnical
investigation report, we will include an analysis of the project’s potential to affect, and be affected by,
geological conditions at, and in the vicinity of, the
project site.
Hydrology and Water Quality: Using the preliminary
hydrology study, we will include an analysis of the
project’s potential to affect, and be affected by,
geological conditions at, and in the vicinity of, the
project site.
Land Use and Planning: An evaluation of the project’s
consistency with the City’s General Plan and the
City’s zoning code, will be included within this section of the MND.
Public Services: This section will include an
evaluation of the project’s potential impacts to public services, including police, fire, schools, parks and
other public services such as libraries.
Transportation: This section will include a qualitative assessment of the project’s impact on the local
circulation system. The proposed project is not
anticipated to generate trips from permanent
operations as it would not result in any new
employees. Therefore, based on the low trip
generation of the project (i.e., less than 110 daily
trips), the project would screen out from further
vehicle miles traveled (VMT) analysis and the
project’s VMT impacts may be presumed to be less
than significant.
Tribal Cultural Resources: This section will discuss
the results of AB 52 consultation, as discussed
above.
Utilities and Service Systems: This section will
incorporate utilities information to verify there will be no significant conflict during construction.
For purposes of this analysis, we assume that all
impacts will either be less than significant or can be
mitigated to a less than significant level, thus
confirming that the appropriate CEQA-compliant
document is an MND.
Our team will submit an electronic draft of the
administrative draft MND for review and comment.
This scope of work and cost estimate assumes that
the City will complete one comprehensive round of
review and comment on the administrative draft MND.
Upon receipt of a consolidated set of review
comments from the City, we will revise the
administrative draft MND and resubmit a screencheck
draft MND for review by City staff.
Upon receipt of a consolidated set of review
comments on the screencheck draft MND, our team
will revise the MND and provide the City with a print-
check draft for final review. This scope of work and
cost estimate assumes that minimal comments will be
received by the City during the print-check review.
Upon sign-off by the City to release the Draft MND for
public review, we will prepare and provide the City
with a public review draft of the MND in both Microsoft Word (.doc) and Adobe Acrobat (.pdf) formats.
Our team will prepare and assist the City with
circulation of a Notice of Intent for the Public Draft
MND. We will transmit the Public Draft MND to the
State Clearinghouse. For cost estimating purposes,
we assume mailing up to 250 copies of the NOI to
agencies and interested parties identified on the City- provided distribution list. This scope and cost also
assume that we will post the NOI with the Los Angeles
County Clerk. We assume the City will not require our
attendance at any public hearing or meeting during
the 30-day circulation period for the Public Draft MND.
Final MND
Upon completion of the public review period for the
MND, our team will compile and review comment
letters and prepare draft responses to comments. For
cost estimating purposes, we assume that no more
than 20 substantive comments will be received and
require technical input to prepare and provide
responses to these comments. Our team will revise
the Draft MND if needed for clarification of information based on the public review period and prepare a Final
MND including the revisions and the responses to
comments. We assume no additional technical
analysis will be required for clarifications in the Final MND, and that no figure revisions will be needed.
Our team will provide the Final MND to the City in
electronic format and include a Mitigation Monitoring
and Reporting Program. This scope and cost
estimate assumes one round of review, comment,
and revision in response to comments from City staff.
Upon completion of the Final MND, a print-ready PDF
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 11 January 14, 2022
of the document will be provided to the City for use
during project approval hearings. We assume the City
will not require attendance by our team at any public
hearings associated with adoption of the MND.
Following Final MND adoption and project approval,
we will prepare and post with the State Clearinghouse
and Los Angeles County Clerk a Notice of
Determination.
Meetings and Project Management
Assuming the scope of work is in accordance with
City staff expectations, we have assumed an
approximately 6-month schedule for the CEQA
documentation. Should the CEQA project schedule
extend beyond six months, additional project
management budget will be necessary. In addition to
the project initiation meeting outlined in Task 1, our
team will participate in up to three (3) MND
adoption/project approval hearings with the City.
LACFCD Permit
Craftwater will coordinate with the City to assist with the LACFCD Permit for the diversion structure. We
will prepare the application with input from the City.
The LACFCD Permit application fee with the County
is included in this cost proposal. We have budgeted
an allocation of $10,000 for the LACFCD Permit
application and for Los Angeles County Department
of Public Works staff reviews. Costs in excess of
these fees will require additional budget from the City of Bellflower.
Building & Electrical Permits
Our team will assist in the acquisition of construction- related permits including the Electrical Service Permit and the City of Bellflower Building and Safety Permit.
Regulatory Permits
Craftwater will coordinate with the City to prepare the regulatory permit application with the Regional Water
Quality Control Board. Because the diversion occurs
within an underground pipe, it is assumed that a
permit with the US Army Corp of Engineers and the
CA Department of Fish and Wildlife will not be
required.
Stormwater Pollution Prevention Plan
The Craftwater team will prepare a Stormwater
Pollution Prevention Plan (SWPPP) for the project to
meet the requirements of the State Water Resources
Control Board (SWRCB) for compliance with the
construction general permit. The SWPPP will be
prepared under the direct supervision of a Qualified
Stormwater Developer (QSD). The SWPPP will be
submitted at the Draft and Final completion levels for
City review and concurrence. We will provide one (1)
amendment to include the Qualified Stormwater
Practitioner’s (QSP) and Contractor’s contact
information. Our team will assist the City with the filing of the Notice of Intent (NOI) to the SWRCB.
Task 6 Deliverables
• Draft and Final IS/MND
• Notice of Intent (NOI)
• Notice of Completion (NOC)
• Notice of Determination (NOD)
• Mitigation Monitoring and Reporting Program
(MMRP)
• LACFCD Permit Application
• Electrical Service Connection Permit
• Simms Park SW BMP Project SWPPP
Task 7. Public Outreach
Community engagement for this project will build on
the foundation of support for the project generated in
previous phases, inform the community about the
project process, goals, and progress, and solicit input to inform the project design. The Outreach
requirements will be consistent with the Regional
Project Transfer Agreement between the City of
Bellflower and the Los Angeles County Flood Control
District.
The outreach efforts will include extending the widest
reach to community members and stakeholders to
ensure meaningful engagement in the process.
Outreach materials, communication, and input
engagement activities will be designed to reach the
following audiences.
• Area residents (Nearby residents, residents’
and homeowners’ associations)
• Youth (Sports, service, Scouting, faith
groups)
• Community groups and organizations
(environmental groups, sports/activity clubs)
• Business (business leaders, chambers)
• Leaders (Boards, commissions, elected
officials, tribes)
The community engagement team will work with the
project management team to confirm the target
audiences.
Communication Materials
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 12 January 14, 2022
To ensure reaching out to the community and all
stakeholders, information and communications
materials will be designed for print and adapted to
digital formats for disseminating across diverse
outlets. Materials include the following:
• Project Factsheet – Project background
including objectives, description, graphic
timeline, and opportunities for community
input.
• Flyers – Dates, times, location, and purpose
of upcoming meeting. One will be developed
for each meeting.
• Social Media Posts – Short messages
announcing meetings for posting on City
social media platforms. These will be
coordinated with the City.
• Public Works Web Portal – Short messages
announcing upcoming meetings and
milestones.
Outreach and Noticing
The community engagement effort will include a
variety of tools to ensure we reach audiences widely.
The outreach team will use the materials listed above
to communicate the project information. The team will
share these materials with the community groups to
get the word out about the importance of the project
and the opportunities for the community to provide
input into the project design. The team will use
existing Public Works public notice protocols to inform the community about upcoming meetings and
opportunities for public involvement. This will include posting on the City’s website and social media
platforms and placing hard copies at public facilities.
The team will use an email blast platform to share
meeting notices, provide monthly updates, and
present other project information with community
members and stakeholders. The team will use
contact information from the earlier project efforts and add participant contact information from each
meeting.
Meetings
The primary method for gathering community input
will be the community meetings. We will design
interactive methods to engage the community in the
process and ensure we collect input in each phase of
the process. The team will develop an approach for
each workshop following a team strategy session to
confirm the objectives. Each workshop will include the
following.
• Graphically rich exhibits and materials to
ensure the information is accessible to all.
• Interactive exercises and tools to facilitate
meaningful input that informs the project.
• Presentations demonstrating feedback loops
in each phase of the process to ensure
community members know they are being
heard and how their input is being used.
The goals and purposes for each community meeting
are described below.
The format for each community meeting will be
designed based on the venue, information being
presented, and to accommodate different
participation styles. This could include a general
presentation followed by an open forum for
community members to ask questions and provide
feedback. Other methods can include a presentation
to the entire group with facilitated discussion in a
small group setting. This provides a forum for
members of the community to share ideas in a more
intimate setting. The format will be confirmed in
collaboration with the project team. We will design
facilitation tools to ensue community feedback is
collected in numerous ways. This can range from
comment cards that form participants to provide
written comments to digital platforms that can be used
from smartphones.
The team will work with the project team to identify a
venue that is accessible to the community. This could
include a public facility that the community is familiar with, such as a community center or City Hall.
Meetings can also be planned at a venue near the
project site.
Community Meeting #1
Inform the community about the project including
objectives, grant funding parameters, existing
conditions, constraints and opportunities, schedule,
and opportunities for community input. The
preliminary concept will be presented to the
community and the project team will review the major
design components. An interactive facilitated
discussion will include opportunities for the
community to ask questions about the project and
gather input on the proposed design concept.
Community Meeting #2
Provide an overview of input provided to date and
how the community response was incorporated into
the refined design. The project team will also present
a summary of agency consultation and technical
analysis and how this informed the project design.
The community will participate in an interactive
facilitated activity to provide feedback to inform 60%
design concept.
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 13 January 14, 2022
Community Meeting #3
Inform the community about the refinements to the
project design. The project team will also review
project next steps including construction schedule. A
facilitated discussion will be designed to elicit input on the 90% design. Although the pre-construction phase
will occur in a process separate from this phase, the
meeting will also include an opportunity to listen to the community to share concerns and questions
regarding the construction phase. The team will
collaborate closely with the project management
team to develop meeting materials that effectively
communicate the objectives for each meeting. For
each meeting, we will prepare meeting agendas, sign
in sheets, wayfinding, signage, and handouts tailored
to each meeting. We will also design exhibits and
displays that present the project design components
and supporting technical information. These could
include site plan, conceptual diagrams, charts, photo
simulations, and infographics. This information can
also be presented in digital formats such as
PowerPoint, video, and other platforms. We will
document the input and comments provided during
each meeting and translate into a meeting summary.
Briefings and Presentations
The team will support the project team with ensuring
city leadership and decisionmakers, community
groups and organizations stay informed about the
project. Relevant project materials will be curated to
brief elected officials and commissions. These
briefings will be one-on-one with City Council
members and their staff. Presentations will be made
to the appropriate city commissions. These briefings
and presentations will include project status updates
including summary of community concerns, areas of
support, review of design concepts, and schedule.
Presentations will also be made to the Los Cerritos
Channel Watershed Management Group and other
community groups as determined by the project team.
The team will develop agendas, presentation
materials, speaking points, and other project
handouts. A summary memo documenting feedback
collected will be prepared following the briefings.
Task 7 Deliverables
• Project Fact Sheet
• Flyers
• Social Media Posts
• Public Works Web Portal
• Meeting agendas, presentations, and summaries
Task 8. Operation, Maintenance, and Monitoring
Operations and Maintenance Plan
This task consists of the development of an Operation
and Maintenance (O&M) Plan for the Simms Park
Stormwater Capture Project. The O&M Plan will
include the operational procedures, available
equipment manufacturer data sheets, sensor
calibration data, commissioning information, and
system diagrams, as part of the O&M Plan. The plan
will be a comprehensive plan that will incorporate the
pump station, diversion structure, storage chambers,
and filtration. The O&M Plan will address the
requirements specified in the Safe, Clean Water
Program Funding agreement.
Post-Construction Monitoring Plan
A post-construction Monitoring Plan will be developed
to evaluate the effectiveness of stormwater treatment
facilities and include project quality objectives;
sampling design; sampling procedures; quality
control (but not to the level of a QAPP); data
management, verification, and reporting; data quality
assessment; and data analysis procedures. The plan
will provide the sampling approach for the Caruthers
Park Blvd Stormwater Capture Facility. The plan will
identify the water quality parameters to be measured
and sampling locations to assess the performance of
the stormwater facility. The sampling locations will
focus on the quality of dry weather urban runoff and
stormwater at each of the diversion systems. The
monitoring plan will address the requirements
specified in the Safe, Clean Water Program Funding
agreement.
Task 8 Deliverables
• Draft and Final Operations and Maintenance Plan
• Draft and Final Monitoring Plan
Task 9. Bid and Award
Craftwater will assist in the bidding process for the
project. Below outlines the anticipated tasks to be
completed as a part of this effort.
Pre-bid Meeting/Job Walk
We will attend the pre-bid meeting and job walk to be
held with interested bidders upon bid opening. During
the meeting, we will take notes and prepare the
meeting minutes. We will address and answer
questions during the meeting as required.
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City of Bellflower
Simms Park Stormwater Capture Project, Bellflower, CA – Final Design 14 January 14, 2022
Bid Evaluation
The Craftwater team will review the three (3) lowest
bidders to verify that the bidder has satisfied all bid requirements and provide an award recommendation
to the City.
RFIs
Through the course of the bidding process, our team
will stand prepared to provide response for any
requests for information from prospective contractors.
We will prepare written response that will be provided
to the City for distribution within two (2) working days.
Task 9 Deliverables
• RFIs written response
Task 10. Safe, Clean Water Program Reporting
Participation in the Safe Clean Water Program
requires periodic reporting as further detailed in the
Regional Transfer Agreement. The Craftwater team
will prepare and submit the materials indicated below
to ensure compliance with the terms of the
Agreement.
Quarterly Progress/Expenditure Reports
Participation in the Safe Clean Water Program
requires Quarterly Progress/Expenditure Reports.
We will prepare the reports using a format provided
by the SCW program and submit to the City for review
and comment before submitting to the Program. The
calendar year will be divided up into quarters with the end of the quarter months being March, June,
September, and December. Reports will be submitted
no more than 45 days following the end of each
quarter and include items specified in B-33 of the
Regional Transfer Agreement.
Summary of Quarterly
Progress/Expenditure Reports
Additionally, we will prepare an annual summary of
the Quarterly Progress/Expenditure Reports for
submission to the Watershed Area Steering
Committee. This summary report will be submitted no
more than six months after the close of the fourth
quarter and include the items specified in the
Regional Transfer Agreement.
Miscellaneous Supporting Materials
We will provide necessary materials that the SCW
Program requests that can assist with their evaluation
of the project or to fulfill any additional reporting
requirements of the County, State, or Federal
government.
Task 10 Deliverables
• Quarterly Progress/Expenditure Reports (10
total)
• Yearly Summary Progress/Expenditure Reports
(3 total)
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CITY OF BELLFLOWER
AGREEMENT FILE NO. 923 - EXHIBIT B
FEE SCHEDULE
Payment to CONSULTANT for the services described in Exhibit A will be in accordance with CONSULTANT’s Price Proposal, attached hereto as Exhibits B1.
The total amount payable to CONSULTANT will be as follows:
Task 1. Project Management, Coordination, and Meeting: ..................................$94,762
Task 2. Site Investigation and Utility Research:....................................................$74,500
Task 3. Geotechnical Investigation: .....................................................................$30,275
Task 4. Stormwater Capture Strategy Updates:...................................................$55,696
Task 5. Design Plans, Specifications, and Estimates:........................................$781,286
Task 6. Environmental Documentation (CEQA) and Permitting Support:...........$156,608
Task 7. Public Engagement: ................................................................................$49,684
Task 8. Operation, Maintenance, and Monitoring:................................................$23,265
Task 9. Bid and Award Assistance: .....................................................................$20,478
Task 10. Safe, Clean Water Program Support:.....................................................$30,275
Subtotal Tasks 1-9……...................................................................................$1,361,396
Additional Services as Determined by Director of Public Works…………………..$38,604
Total Not-to-Exceed Amount.........................................................................$1,400,000
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ODCs
PrincipalQuality CoordinatorProject ManagerSenior EngineerAssociate EngineerJunior EngineerTotal Labor
Hours
Total Labor
Effort
Total
ODCs
Subcontracts (Tetra Tech)Subcontracts (Dudek)Subcontracts (Sustainable Landesign)Total SubconsultantsTOTAL EFFORT277.00 256.00 226.00 210.00 174.00 138.00 Task 1. Project Management, Coordination, and Meetings
Task 1.1. Project Schedule 2 8 2 12 2,710 - - - - 2,710 Task 1.2. Project Coordination 12 40 40 20 10 122 25,624 - - - - 25,624 Task 1.3. Project Meetings 12 18 40 40 22 16 148 31,408 - - 7,722 7,722 39,130 Task 1.4. Project Administration 4 12 48 36 100 21,292 - - 6,006 6,006 27,298 SUBTOTAL Task 1. Project Management, Coordination, and Meetings 30 30 136 80 80 26 382 81,034 - - - 13,728 13,728 94,762 Task 2. Site Investigation and Utility Research
Task 2.1. Field Investigation 4 4 4 4 16 3,260 - - - - 3,260 Task 2.2. Records Research 1 2 4 20 27 4,185 - - - - 4,185 Task 2.3. Utility Research 2 8 12 22 3,500 - - - - 3,500 Task 2.4. Potholing 2 10 12 2,192 30,000 - - - - 32,192 Task 2.5. Topographic Survey and Utility Mapping 1 2 12 24 39 6,129 25,234 - - 25,234 31,363 SUBTOTAL Task 2. Site Investigation and Utility Research 6 - 12 - 38 60 116 19,266 - 25,234 - - 25,234 74,500 Task 3. Geotechnical Investigation
Task 3.1. Geotechnical Investigation 2 4 8 14 2,850 27,425 - - 27,425 30,275 SUBTOTAL Task 3. Geotechnical Investigation 2 - 4 - 8 - 14 2,850 - 27,425 - - 27,425 30,275 Task 4. Stormwater Capture Strategy Updates
Task 4.1. Hydrologic and Hydraulic Analyses 2 4 4 24 40 100 174 28,282 - - - - 28,282 Task 4.2. Water Quality Analysis and Optimization 1 1 4 10 24 60 100 15,993 - - - - 15,993 Task 4.3. Water Conservation Analysis 1 1 4 8 16 40 70 11,421 - - - - 11,421 SUBTOTAL Task 4. Stormwater Capture Strategy Updates 4 6 12 42 80 200 344 55,696 - - - - - 55,696 Task 5. Design Plans, Specifications, and Estimates
Task 5.1. 30% Plans 8 40 80 120 240 360 848 147,176 36,960 - 8,019 44,979 192,155 Task 5.2. 60% Plans 4 20 40 100 160 270 594 101,368 164,912 - 29,777 194,689 296,057 Task 5.3. 90% Plans 2 10 40 80 100 180 412 71,194 100,166 - 19,124 119,290 190,484 Task 5.4 100% Plans 2 4 20 40 80 120 266 44,978 51,920 - 5,693 57,613 102,591 SUBTOTAL Task 5. Design Plans, Specifications, and Estimates 16 74 180 340 580 930 2,120 364,716 - 353,958 - 62,612 416,570 781,286 Task 6. Environmental Documentation (CEQA) and Permitting Support Task 6.1 CEQA Environmental Documentation - - - - - - - Task 6.1.a Project Initiation & Project Description 1 2 4 7 1,693 - 5,430 - 5,430 7,123 Task 6.1.b Technical Analyses - - - - - - - Task 6.1.b.1 Air Quality/Energy/GHG 1 2 3 729 - 10,098 - 10,098 10,827 Task 6.1.b.2 Biological Resources 1 2 3 729 - 4,572 - 4,572 5,301 Task 6.1.b.3 Cultural Resources 1 2 3 729 - 8,531 - 8,531 9,260 Task 6.1.b.4 Noise & Vibration 1 2 3 729 - 6,789 - 6,789 7,518 Task 6.1.b.5 Hazards & Hazardous Materials 1 2 3 729 - 5,775 - 5,775 6,504 Task 6.1.c CEQA Documents - - - - - - - Task 6.1.c.1 AB 52 Tribal Outreach 1 2 3 729 - 3,432 - 3,432 4,161 Task 6.1.c.2 Draft MND 1 2 4 7 1,693 - 29,343 - 29,343 31,036 Task 6.1.c.3 Final MND 1 2 4 7 1,693 5,000 - 9,493 - 9,493 16,186 Task 6.1.d Meetings & Project Management 2 8 10 2,362 - 6,644 - 6,644 9,006 Task 6.2 LACFCD Permit 2 4 8 8 16 38 6,986 10,000 14,300 - - 14,300 31,286 Task 6.3 Building & Electrical Permits 2 2 8 8 20 3,502 200 - - - - 3,702 Task 6.4 Regulatory Permits 2 8 24 34 5,674 2,800 - - - - 8,474 Task 6.5 SWPPP 2 2 30 34 6,226 - - - - 6,226 SUBTOTAL Task 6. Environmental Documentation (CEQA) and Permit 19 10 52 - 46 48 175 34,203 18,000 14,300 90,105 - 104,405 156,608 Task 7. Public Engagement
Task 7.1 Communication Materials 4 2 4 20 30 5,284 - - - - 5,284 Task 7.2 Outreach and Noticing 4 2 10 8 20 44 8,032 - - - - 8,032 Task 7.3 Meetings 8 2 12 12 60 94 15,808 - - - - 15,808 Task 7.4 Briefings and Presentations 8 4 40 60 112 20,560 - - - - 20,560 SUBTOTAL Task 7. Public Engagement 24 10 66 - 20 160 280 49,684 - - - - - 49,684 Task 7. Public Engagement
Task 7.1 Communication Materials 4 2 4 20 30 5,284 - - - - 5,284 Task 7.2 Outreach and Noticing 4 2 10 8 20 44 8,032 - - - - 8,032 Task 7.3 Meetings 8 2 12 12 60 94 15,808 - - - - 15,808 Task 7.4 Briefings and Presentations 8 4 40 60 112 20,560 - - - - 20,560 SUBTOTAL Task 7. Public Engagement 24 10 66 - 20 160 280 49,684 - - - - - 49,684 Task 8. Operation, Maintenance, and Monitoring
Task 8.1 O&M Plan 2 4 12 24 48 90 14,778 - 14,778 Task 8.2 Post-Construction Monitoring Plan 1 2 4 12 35 54 8,487 - 8,487 SUBTOTAL Task 8. Operation, Maintenance, and Monitoring 3 - 6 16 36 83 144 23,265 - - - - - 23,265 Task 9. Bid & Award
Task 8.1 Pre-Bid Meeting/Job Walk 1 2 2 4 9 1,701 - 1,701 Task 8.2 Bid Evaluation 1 4 4 4 13 3,045 - 3,045 Task 8.3 RFIs 4 8 40 10 20 82 15,732 - 15,732 SUBTOTAL Task 9. Bid & Award 2 8 14 46 10 24 104 20,478 - - - - - 20,478 Task 10. SCW Program Support
Task 9.1. Quarterly Progress/Expenditure Reports 1 10 8 20 40 79 13,217 - 13,217 Task 9.2. Annual Summary to WASC 2 4 4 8 16 34 5,898 - 5,898 Task 9.3. As-needed Support 2 4 4 12 12 34 6,042 - 6,042 SUBTOTAL Task 10. SCW Program Support 5 - 18 16 40 68 147 25,157 - - - - - 25,157 GRAND TOTAL (Not-to-Exceed)135 148 566 540 958 1,759 4,106 726,033 48,000 420,917 90,105 76,340 587,363 1,361,396 Billing Rates
FEE PROPOSAL FOR: Simms Park Stormwater Capture Project - Final Design Contract Type: Fixed Price by Deliverable Develop design plans for the stormwater capture project at Simms Park in Bellflower, CA
Task Description
CRAFTWATER ENGINEERING INC TOTAL COST (10% MARKUP)
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