14-E
TO:Honorable Mayor and Members of the City Council
ATTENTION:Jeffrey L. Stewart,City Manager
FROM:Joel Hockman, Director of Public Safety
SUBJECT:Consideration and possible action to authorize the City Manager to execute Amendment No.5 to Agreement File No. 813, in a form approved by the City Attorney, with Southwest Patrol, Inc.,to increase the compensation for security guard patrol services and amend the scope of work.
DATE:February 28, 2022
EXECUTIVE SUMMARY
Due to increased concerns about graffiti and other vandalism in the City’s parking structure and downtown, another Southwest Security Guard was requested to work a late p.m. through early a.m. shift.This action requires a budget amendment to increase the allocation for additional security guard patrol services.Consistent with general maintenance services,those security services specific to the new parking structure will be billed to the City’s Proposition C Fund.
RECOMMENDATION TO CITY COUNCIL
1)Authorize the City Manager to execute Amendment No.5 to Agreement File No.813, in a form approved by the City Attorney;and
2)Approve the budget amendments as follows:
A.For fiscal year 2021-22,increase the budget for Account No. 010-42192-2230 by $43,000 and establish an allocation for Account No. 135-42192-3560 in the amount of $42,000, for the total of $85,000.
B.For fiscal year 2022-23, establish an allocation for Account No. 135-42192-3560 in the amount of $78,000; or
3)Alternatively, discuss and take other action related to this item.
Staff Report–Amendment No.5 to AFN 813
February 28, 2022
FISCAL IMPACT
This amendment will increase the agreement amount to not exceed $225,000 per fiscal year.The existing allocations for fiscal years 2021-22 and 2022-23 are $140,000 and $147,000 respectively (Account No.010-42192-2230).Staff is proposing to increase the Operating Budget by $85,000 for fiscal year 2021-22 and by $78,000 for fiscal year 2022- 23, in order to accommodate increased security requests going forward.
DISCUSSION
The flexibility, control, and cost-effectiveness of the City’s contracted security services has proven to be a useful method of dealing with concerns such as: suspicious people, drinking in public, trespassing after hours, and etc.The City’s previous use of this service has been solely during late night and early morning hours. More recently, an experimental use in the park during daytime and evening hours has given parks staff a more rapid response option for park patrons who are behaving suspiciously.It is quite rare that a Sheriff’s deputy also needs to respond, as the security guard usually resolves the concern.
Increasing the budget for more security guard services does not ensure that all of the funding will be spent;it merely provides public safety with more opportunity to deploy the best suited personnel to daytime or nighttime problems as they arise going forward.
ATTACHMENT
Amendment No.5 to Agreement File No.813.................................................................3
AMENDMENT NO.5 TO
AGREEMENT FILE NO.813 BETWEEN
THE CITY OF BELLFLOWER AND
SOUTHWEST PATROL, INC.
FOR SECURITY GUARD SERVICES
THIS AMENDMENT No.5 (“Amendment”) is made and entered into this 28th day of February 2022, by and between the CITY OF BELLFLOWER, a general law city and municipal corporation (“CITY”), and SOUTHWEST PATROL, INC., a California corporation (“CONTRACTOR”).The Parties agree as follows:
SECTION 1.Exhibit “B”to Agreement File No. 813 (the “Agreement”) is replaced with attached Exhibit “B,” which is incorporated by reference. Additionally, Exhibit “C”to the Agreement is replaced with attached Exhibit “C,” which is incorporated by reference.
SECTION 2.This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.
SECTION 3.ELECTRONIC SIGNATURES.This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission.
Such electronic signature will be treated in all respects as having the same effect as an original signature.
SECTION 4.This Amendment becomes effective on February 28, 2022.
Except as modified by this Amendment,all other terms and conditions of Agreement File No.813 remain the same.
[SIGNATURES ON NEXT PAGE]
City of Bellflower
Agreement File No. 813 –Amendment No.5
Southwest Patrol, Inc.
IN WITNESS WHEREOF,the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF BELLFLOWER SOUTHWEST PATROL, INC.
________________________________________________________________ Jeffrey L.Stewart,City Manager Mike Gagon, Vice President ATTEST:
_________________________________
Mayra Ochiqui,City Clerk
APPROVED AS TO FORM:
_________________________________
Karl H. Berger,City Attorney
ATTACHMENTS:
Exhibit B –Fee Schedule
Exhibit C –Scope of Work
CITY OF BELLFLOWER
AGREEMENT FILE NO.813
EXHIBIT B –FEE SCHEDULE
Contractor will complete the Scope of Work provided in Exhibit C of Agreement File No.813.For fiscal years 2021-22 and 2022-23, the contract amount is not-to-exceed $225,000 per fiscal year.The pay rate for an armed security officer is $55.00 per hour.
The working hours are subject to change at the mutual consent of both parties.
CITY OF BELLFLOWER
AGREEMENT FILE NO. 813
EXHIBIT C –SCOPE OF WORK
Contractor will perform security patrol services during the course of the shift at the following park facilities within the City, although locations may be added or removed upon mutual written agreement of both parties:
BELLFLOWER PARKING STRUCTURE:16337 Bellflower Boulevard BIKE TRAIL:(runs east/west through entire city adjacent to Flora Vista Street) CARUTHERS PARK:10500 Flora Vista Street
CARUTHERS PARK NORTH (CPN):(runs north/south along the riverbed)-- enter from the far eastern terminus of Trabuco Street (street is just south of Alondra Boulevard)
CITY HALL:16600 Civic Center Drive
CONSTITUTION PARK:8848 Cedar Street
FLORA VISTA DOG PARK:9203 Flora Vista Street
LIBRARY GARDENS:9945 Flower Street
PALM STREET PARK:9200 Palm Street (just east of Clark Avenue) RIVERVIEW PARK:10500 Somerset Boulevard (entrance is locked -key provided)
SIMMS PARK:16614 Clark Avenue
THOMPSON PARK:14001 Bellflower Boulevard
TOWN CENTER PLAZA (TCP):16521 Adenmoor Avenue (area at rear of stage will require an on-foot inspection)
ZINN PARK:10350 Foster Road
The primary objective(s) of the patrol is to ensure that illegal trespassing (i.e.,individuals residing in the park after or before posted hours) is not taking place and to remove any individuals found in violation. Should the removal require additional assistance from the Los Angeles County Sheriff’s Department, the Lakewood Sheriff Station dispatch center can be contacted at (562) 623-3500.
Within two business days following each patrol shift, the Seller is required to provide a log of patrol activities/actions taken by the security guard to the City’s Director of Public Safety. Should any of the above locations experience a greater than “average” number of problems, the City may ask the Seller to increase the frequency of patrols at those locations, with the understanding that other locations on the list will receive less frequent patrol coverage.