1 May 9, 2022
Public Hearing - Item 11.A.
Consideration and possible action to conduct a public hearing to consider adopting Resolution No. 20-17 – A Resolution adopting Parks and Recreation Facility Use Fees, establishing facility use policies and procedures, and superseding Resolution No. 09-72; and waive further reading and adopt Ordinance No. 1413 – An Ordinance adding a new chapter 12.42 to Title 12 of the Bellflower Municipal Code entitled “Permits Authorizing Events Conducted in City Parks and Facilities.”
OVERVIEW
Public Hearing for Consideration of Resolution No. 20-17 Adopt Parks and Recreation Facility Use Fees
Establish Facility Use Policies and Procedures
Supersedes Previous Fee/Policy Resolution No. 09-72
Consideration to Adopt Ordinance No. 1413
Adds Chapter 12.42 entitled “Permits Authorizing Events Conducted in City Parks and Facilities”
Introduced and reviewed by City Council on April 25, 2022
2 RESOLUTION N0. 20-17
FEES, POLICIES, AND PROCEDURES
Current Parks and Recreation Facility Use Fees and Policies and Procedures were adopted on November 23, 2009 with
Resolution No. 09-72.
The proposed Resolution would update the Fee Schedule and the policies and procedures.
To assist with the proposed updated Fee Schedule, the City engaged Willdan Financial Services (Willdan) to conduct a Facility Fee Study to determine operational costs of providing facility use services and examine the cost recovery.
The Facility Use Policies and Procedures have been updated and work with the proposed Fee Schedule and Ord. No. 1413. Fiscal Impact – Through the end of Fiscal Year 2018-
2019 a five-year average of $251,587 in annual revenue
was recovered from groups using City parks and
recreation facilities.
Facility Use Fees are the top source of revenue (cost recovery) for the Department of Parks and Recreation.
Cost recovery for rental facilities is at 7% with the current Fee Schedule.
Historically, City policy has been to largely subsidize parks and recreation programs, events, and facility use as there is a general benefit inherent to such services.
RESOLUTION N0. 20-17
FEES, POLICIES, AND PROCEDURES
3 The proposed Fee Schedule reflects an increase in cost recovery for rental facilities from 7% to 11%.
Overall, the proposed fee schedule reflects an average fee increase of 50%.
The proposed Fee Schedule adds four new fees,
including Picnic Shelters, Civic Auditorium, Dance Room at Simms Park, and Town Center Plaza rentals.
While these are not new facilities, they were not included in the previous Fee Schedule.
Resolution No. 22-17 includes an inflationary mechanism for biennial increases.
RESOLUTION N0. 20-17
FEES, POLICIES, AND PROCEDURES
Cost Recovery – determined as the overall cost
recovery from FY 2016-2021 by dividing the average
revenue for rentals by the direct operating cost for the facilities and the indirect overhead support provided by central City services as determined through the Cost
Allocation Plan.
Fully Burdened Rates – Appendix B of the Willdan
Study provides the Fully Burdened Hourly Rate (FBHR)
Calculation.
For any user fee service request outside the scope of the City adopted fee, or for services for which there is no fee currently set, the City can notify and charge up to the full cost of the personnel, third party, or material cost involved.
RESOLUTION N0. 20-17
FEES, POLICIES, AND PROCEDURES
4 Review
Classifications
Fee Schedule
RESOLUTION N0. 20-17
FEES, POLICIES, AND PROCEDURES
Resolution Policies and Procedures:
Details the classifications in the Fee Schedule and establishes requirements for each.
Establishes guidelines for staff to issue facility use permits in conjunction with the Fee Schedule.
Reinforces Ordinance 1413 and establishes scheduling priorities for athletic field use.
RESOLUTION N0. 20-17
FEES, POLICIES, AND PROCEDURES
5 Ordinance No. 1413
Key elements of the proposed Ordinance include:
Carves out a distinct permitting path for events that significantly feature constitutionally protected free speech.
Establishes due process procedures related to applications, permitting, permit conditioning, and revocations.
Ensures that City parks remain shared public resources and that opportunities to use the parks for organized and commercial purposes are allocated fairly and consistently.
Initially introduced and reviewed on April 25, 2022
RECOMMENDATION
1) Open the public hearing, take testimonial and
documentary evidence, and after considering the
evidence, adopt Resolution No. 20-17; and
2) Waive further reading, and adopt Ordinance No. 1413; or
3) Alternatively, discuss and take other action related to this item.