14-E — Bellflower City Council, June 13, 2022

14-E
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to adopt the following resolutions relative to the November 8, 2022, General Municipal Election:

Resolution No. 22-23 - A Resolution calling for the holding of a General Municipal Election to be held on Tuesday,
November 8, 2022, for the election of three Council Members as required by the provisions of the Laws of the State of California relating to general law cities; and

Resolution No. 22-24 - A Resolution requesting the
Board of Supervisors of the County of Los Angeles to consolidate the City of Bellflower’s General Municipal Election to be held on Tuesday, November 8, 2022, with the Countywide General Election to be held on the date pursuant to Section 10403 of the Elections Code.

DATE: June 13, 2022

EXECUTIVE SUMMARY

These actions will call the General Municipal Election to be held Tuesday, November 8, 2022, for the election of three Council Members for: Districts 1, 3 and 5 (General Election; full-term/4 years); and request consolidation with the Countywide General Election to be held on that same date.

RECOMMENDATION TO CITY COUNCIL

1) Adopt Resolution Nos. 22-23 and 22-24; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

The estimated cost to consolidate the November 8, 2022, General Municipal Election for the election of three Council Members with the Countywide General Election conducted by the Los Angeles County Registrar-Recorder/County Clerk is $88,983.62. Funds are available in Account No. 010-43600-1210 for the conduct of the Election.

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1 Staff Report – November 8, 2022, General Municipal Election June 13, 2022

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BACKGROUND

Bellflower’s next general municipal election is scheduled for November 8, 2022.

Bellflower’s City Council Members will be elected by-district to terms of four years each.

City Council Member terms are staggered so that three are elected in one election year and two are elected at the next general municipal election. There will be three seats up for election on the November 8, 2022, ballot (Council Districts 1, 3, and 5). These seats are currently held by Council Member Raymond Y. Hamada (District 1), Mayor Pro Tem Sonny R. Santa Ines (District 3), and Mayor Ray Dunton (District 5). The City will consolidate the November 8, 2022, General Municipal Election with the Countywide General Election.

Nomination Period

Pursuant to laws currently in effect, the nomination period (first and last day for candidates to obtain and file nomination documents with the City Clerk) starts 8:00 a.m. on Monday, July 18, 2022, and closes at 5:00 p.m. on Friday, August 12, 2022. Any person seeking to file nomination documents on the last day should contact the City Clerk’s Office in advance. A nomination packet will be issued to prospective candidates during the nomination period that will provide more specific details and the necessary forms.

If nomination documents for an incumbent member of the City Council are not filed by the deadline of 5:00 p.m. on Friday, August 12, 2022, the nomination period for that office (only) will be extended to 5:00 p.m. on Wednesday, August 17, 2022, during which time any eligible person (other than the incumbent) may file nomination documents for that office.

Candidates’ Statements

The submission of a candidate’s statement for inclusion in the Official Sample Ballot Booklet is optional. Pursuant to City Council Resolution No. 16-78 adopted October 24, 2016, establishing regulations for candidates’ statements the City will follow the candidate statement standards set forth by the County. (Attachments C)

The Registrar-Recorder/County Clerk’s Office prints the main Official Sample Ballot Booklet in English. At the candidates’ option, a translation of the candidate statement in Spanish can be printed along with the English statement in the Official Sample B allot Booklet for an additional cost. Translated versions of the Official Sample Ballot Booklets will be provided to voters who have requested language assistance materials in other languages provided by the County.

2 Staff Report – November 8, 2022, General Municipal Election June 13, 2022

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Candidate’ Statements – Continued

In mid-June, the County will provide an estimated cost for inclusion of a candidate statement in the Official Sample Ballot Booklet based on the current associated costs, with the option to include the Spanish translation for an additional cost. The estimated cost will be provided to candidates at the time they obtain the nomination documents.

No additional translation or printing costs will be charged for the inclusion of the statement in the translated versions of the Official Sample Ballot Booklet. Given these estimates, a deposit will be required of 2022 candidates. Please note that the cost may be more or less than the estimated costs provided, depending on the actual number of columns necessary to print the candidate statement and the number of registered voters in the Council District(s) at the time of printing. Any overpayment will be refunded by the City.

In the event of an underpayment, the candidate will be required to pay the balance of the cost incurred within thirty days after the election.

Voting Rights Act (VRA) and Language Assistance for Voters

The Los Angeles County Registrar-Recorder’s Office Election Division representatives will fulfill the City’s language assistance requirements per the Federal Voting Rights Act (VRA). The purpose of the VRA is to ensure the right of all citizens to vote—including the right to register to vote and cast meaningful votes—is preserved and protected by federal law. Federal law recognizes many Americans rely heavily on languages other than English and they require oral assistance and voting materials in minority languages in order to be informed voters and participate effectively in our representative democracy.

The VRA requires any county with more than 10,000 residents whose native language is not English and indicate a lack of proficiency in English on their U.S. Census form, to provide election materials in the identified languages.

Additionally, pursuant to Elections Code Section 14201(b)(1), the California Secretary of State may determine whether ballot materials must be provided in Spanish, or another applicable language.

Given the above, Los Angeles County is currently required to provide the following language assistance to multilingual voters in addition to English: Armenian, Chinese (Taiwanese*), Cambodian/Khmer, Farsi, Korean, Spanish, Tagalog/Filipino, Vietnamese, Hindi, Japanese, Thai, Russian, Bengali, Burmese, Gujarati, Indonesian, Mongolian, Telugu, and Persian [* indicates spoken languages]. With the new Vote Center model, the Los Angeles County Registrar Recorder’s Office no longer utilizes the “targeting” method to fufill language requirements, but rather provides election and ballot materials in all required languages throughout the County, which includes the City of Bellflower.

Based on the 2020 Census data, the Secretary of State’s guidance per Elections Code section 21608(h) of the FAIR MAPS Act, and Los Angeles County Registrar-Recorder data relative to language assistance requests on file specifically for the City of Bellflower, the City of Bellflower is required to provide language assistance in Spanish in additio n to English for the November 8, 2022, General Municipal Election. Therefore, any notices required to be posted and published by the City, as well as election -related website content, will be made available in Spanish in addition to English. 3 Staff Report – November 8, 2022, General Municipal Election June 13, 2022

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Voting Rights Act (VRA) and Language Assistance for Voters – Continued

Related Agreement File No. 680.8 with Language Network, Inc. (Language Network) has been executed under the City Manager’s signing authority and will allow for the translation services needed to abide by legal language requirements for the November 8, 2022, Municipal Election. Language Network is a full-service language solutions company providing over 3,000 clients with translation and interpreting services in over 200 languages. Language Network is the City’s provider of language services for municipal elections in the recent-past and on an on-call basis for American Sign Language for City Council meetings, when requested. Language Network also supported the City with language services for the districting and redistricting processes.

Election Night, Semi-Official Results, and Certification

The Registrar-Recorder/County Clerk’s Office will provide the Central Counting Place for the election. All semi-final results will be released from the Registrar-Recorder’s headquarters located at 12400 Imperial Highway, Norwalk, CA 90650. Semi-final results will also be continuously updated and displayed on the County’s website ( www.lavote.gov) throughout Election Night and during the Official Canvass.

Vote By Mail ballot semi-final results will be available by approximately 8:15 p.m. on Election Night. Precinct semi-final results will be available as ballots are processed.

Bulletins are updated and results are released periodically until the last semi-final official results are tallied on Election Night/early the following morning. Copies of results by precinct will be available at the Registrar-Recorder/County Clerk’s Office, Election Information Section Counter, 2nd Floor, Room 2013 on the Wednesday following the election (afternoon).

On December 5, 2022, the Registrar-Recorder/County Clerk is tentatively scheduled to certify election results. On December 6, 2022, the Board of Supervisors is tentatively scheduled to declare the election results official. An official certificate will be provided to the City Clerk. The final declaration of the res ults by the City Council and the Oath of Office Ceremony is scheduled to take place on Monday, December 12, 2022.

Special Runoff Election

Resolution No. 18-33, adopted on June 25, 2018, provides for a special runoff election to resolve a tie vote. (Attachment D)

ATTACHMENTS

A. Proposed Resolution No. 22-23 (Calling the Election) ................................................ 5 B. Proposed Resolution No. 22-24 (Requesting Consolidation) ...................................... 7 C. Resolution No. 16-78 (Regulations for Candidate Statements) .................................. 9 D. Resolution No. 18-33 (Regulations for Runoff Elections) .......................................... 13 E. AFN 680.8 Language Network………………………………………………………..…..16 F. County of Los Angeles Municipal Information Booklet ............................................. 31 4 CITY OF BELLFLOWER

RESOLUTION NO. 22-23

A RESOLUTION CALLING FOR THE HOLDING OF A GENERAL

MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 8, 2022, FOR THE ELECTION OF THREE COUNCIL

MEMBERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF

THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES

THE CITY COUNCIL RESOLVES, DECLARES, DETERMINES, AND ORDERS AS FOLLOWS:

SECTION 1. Pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Bellflower, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing three (3) members of the City Council for: District 1, 3 and 5 (General Election; full-term/4 years).

SECTION 2. The ballots to be used at the election must be in form and content as required by law.

SECTION 3. The City Clerk is authorized, instructed, and directed to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment, and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. The vote centers for the election will be open at 7 a.m. of the day of the election and will remain open continuously from that time until 8 p.m. of the same day when the vote centers will be closed, pursuant to Elections Code Section 10242, except as provided in Section 14401 of the Elections Code of the State of California.

SECTION 5. In all particulars not recited in this Resolution, the election will be held and conducted as provided by law for holding municipal elections.

SECTION 6. Notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law.

SECTION 7. If the Los Angeles County Board of Supervisors permits the General Municipal Election to be consolidated with the Countywide General Election on November 8, 2022, then, notwithstanding anything to the contrary in Sections 4, 5, or 6, above, within the City the precincts, voting centers, and election officers of the two elections will be the same; the Registrar-Recorder/County Clerk of the County of Los Angeles will canvass the returns of the Special and General Municipal Election; and the election will be held in all respects as if there were only one election.

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5 City of Bellflower
Resolution No. 22-23

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SECTION 8. This Resolution does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Resolution’s effective date. Any such amended part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Resolution.

SECTION 9. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable.

SECTION 10. To the extent that any other resolution pertaining to the calling for the holding of a Special and General Municipal Election to be held on Tuesday, November 8, 2022, for the election of certain officers is incorporated into this Resolution, it is superseded in its entirety.

SECTION 11. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 12. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption by the City Council of the City of Bellflower, and the City Clerk, or her duly appointed deputy, is directed to attest thereto.

SECTION 13. This Resolution will become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF BELLFLOWER ON THIS 13TH DAY OF JUNE 2022.

Ray Dunton, Mayor
ATTEST:

Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

___________________________
Karl H. Berger, City Attorney

6 CITY OF BELLFLOWER

RESOLUTION NO. 22-24

A RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF

THE COUNTY OF LOS ANGELES TO CONSOLIDATE THE CITY OF
BELLFLOWER’S GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022, WITH THE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE

ELECTIONS CODE

THE CITY COUNCIL RESOLVES, DECLARES, DETERMINES, AND ORDERS AS FOLLOWS:

SECTION 1. Pursuant to the requirements of California Elections Code § 10002, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to conduct specified election services for the consolidation of the City of Bellflower’s General Municipal Election with a Countywide General Election that will be held on Tuesday, November 8, 2022, for the purpose of electing three (3) members of the City Council for: District 1, 3 and 5 (General Election; full-term/4 years); and that the County of Los Angeles take all necessary steps to hold a consolidated election.

SECTION 2. The City Council requests the Board of Supervisors to direct the Registrar-Recorder/County Clerk to administer, manage, and oversee all facets of the City of Bellflower’s November 8, 2022, General Municipal Election and further direct the Registrar-Recorder/County Clerk to perform all necessary function, services, and tasks related to the complete and successful conduct of the election; the provision of all election materials and equipment; the hiring, training, and supervision of vote center workers and other election personnel; the printing and distribution of ballot materials; the translation of ballot materials; the collection of submitted ballots; the tallying of votes; canvassing and certification of election results. The County election department is authorized to canvass the returns of the special and general municipal election. The election will be held in all respects as if there were only one election and only one form of ballot will be used. The election will be held and conducted in accordance with the provisions of law regulating the Countywide Election.

SECTION 3. The City of Bellflower recognizes that all necessary expenses incurred by the County in performing these services will be paid by the City of Bellflower.

SECTION 4. The County’s services will not include the final declaration of the results by the City Council pursuant to Elections Code §§ 10262 through 10265.

SECTION 5. The candidate filing process will be conducted by the City Clerk with the support of the County Registrar between the dates of July 18 and August 12, 2022, pursuant to Elections Code §§ 10220 through 10230. Any person seeking to file nomination documents on the last day should contact the City Clerk’s Office in advance. If nomination documents for an incumbent member of the City Council are not filed by the deadline of 5:00 p.m. on Friday, August 12, 2022, th e nomination period for that office (only) will be extended to 5:00 p.m. on Wednesday, August 17, 2022, during which time any eligible person (other than the incumbent) may file nomination documents for that office.

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7 City of Bellflower
Resolution No. 22-24

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SECTION 6. The City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the County election department of the County of Los Angeles.

SECTION 7. This Resolution does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Resolution’s effective date. Any such amended part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Resolution.

SECTION 8. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable.

SECTION 9. To the extent that any other resolution pertaining to the request to the Board of Supervisors of the County of Los Angeles to direct the Registrar-Recorder/County Clerk to administer, manage, and oversee the City of Bellflower’s General Municipal Election to held on Tuesday, November 8, 2022, and request for consolidation with any countywide election to be held on November 8, 2022, is incorporated into this Resolution, it is superseded in its entirety. In all other particulars not specifically provided in this Resolution, the Election will be held and conducted as provided by law.

SECTION 10. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 11. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption by the City Council of the City of Bellflower, and the City Clerk, or her duly appointed d eputy, is directed to attest thereto.

SECTION 12. This Resolution will become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF BELLFLOWER ON THIS 13th DAY OF JUNE 2022.

Ray Dunton, Mayor
ATTEST:

Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

___________________________
Karl H. Berger, City Attorney
8 9

10 11

12 CITY OF BELLFLOWER
RESOLUTION NO. 18-33

A RESOLUTION PROVIDING FOR THE CONDUCT OF A

SPECIAL RUNOFF ELECTION FOR ELECTIVE OFFICES IN THE

EVENT OF A TIE VOTE AT ANY MUNICIPAL ELECTION, AND
SUPERSEDING RESOLUTION NO. 89-118
THE CITY COUNCIL RESOLVES AS FOLLOWS:

SECTION 1. Pursuant to Section 15651 of the Elections Code of the State of California, if any two or more persons receive an equal and the highest number of votes for an office to be voted for within the City, the City Council will call for the runoff election to be held in the City on a Tuesday not Tess than 40 nor more than 125 days after the administrative or judicial certification of the election that resulted in a tie vote. If a regular election is to be held in the City within that time period, the special runoff election will be held on the same day as, and consolidated with, the regular election.

SECTION 2. The provisions of Section 1 will apply at the next municipal election within the City and at each municipal election thereafter.

SECTION 3. This Resolution does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Resolution's effective date. Any such amended part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Resolution.

SECTION 4. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable.

SECTION 5. To the extent that Resolution No. 89-118
adopted December 11, 1989), any other resolution pertaining to provisions relative to the conduct of a Special Runoff Election for elective offices in the event of a tie vote at any municipal election is incorporated into this Resolution, it is superseded in its entirety.

SECTION 6. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption by the City Council of the City of Bellflower, and the City Clerk, or her duly appointed deputy, is directed to attest thereto.

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13 City of Bellflower
Resolution No. 18-33

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SECTION 7. This Resolution will become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF BELLFLOWER THIS 25TH DAY OF JUNE 2018.

ATTEST:

Ray Dunton ayor
Mayr.' O qui Ci
APPROV '47AS/
il i
Kar H. Berger,f, y Attorney
14 STATE OF CALIFORNIA

COUNTY OF LOS ANGELES )SS

CITY OF BELLFLOWER
1, Mayra Ochiqui, City Clerk of the City of Bellflower, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 18-33 was duly passed, approved, and adopted by the City Council of the City of Bellflower at its Regular Meeting of June 25, 2018, by the following vote to wit:

AYES: Council Members - Koops, Santa Ines, Garza, and
Mayor Dunton
ABSENT: Council Member - Schnablegger
Dated: June 26, 2018
ayr. Och(qui, City Clerk
City of Bellflower, California
SEAL)
15 AGREEMENT FILE NO. 680.6

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND
LANGUAGE NETWORK, INC.

FOR NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTIONS
THIS AGREEMENT is entered into this 315` day of May 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (°CITY") and Language Network, Inc., a California corporation ("CONSULTANT°).

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $5,000.00 for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference.

B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

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DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 16 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.

5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

6. ADDITIONAL WORK.

A. CITY's city manager ("Manager") may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work ("Additional Work") to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.

C. Payments over$25,000.00 for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:
i.Carefully investigated and considered the scope of services to be performed;
ii.Carefully considered how the services should be performed; and ili. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 17 City of Bellflower
Agreement File No. 680.6
Language Network, lnc.

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B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY.

8. TERM. The term of this Agreement will be from May 26. 2022 to December 31, 2022.

Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:

A. Completion of the work specified in Exhibit "A°; B. Termination as stated in Section 16.

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:
i.CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii.CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the AgreemenYs schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:

Exhibit A— Scope of Services
Exhibit B- Fee Schedule
DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 18 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

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12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contrect sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services wili be determined in accordance with written agreement between the parties.

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer ldentification Number.

14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section.

DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 19 City of Bellflower
Agreement File No. 680.6
Language Network, lnc.

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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk.

18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches. or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

19. INDEMNIFICATION.

A. CONSULTANT agrees to the following:
i.Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct.
ii.Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attomey's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 20 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

Page 6 of 12 ends

D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.

CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void.

21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

23. INSURANCE.

A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability 2,000,000
Professional Liability 1,000,000
Business automobile liability 500,000
Workers compensation Statutory requirement
DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 21 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

Page 7 of 12 ends

B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, induding symbol 1 (Any Auto).

E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention SIR") and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 22 City of Beliflower
Agreement File No. 680.6
Language Network, Inc.

Page 8 of 12 ends

precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SiR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY's behalf upon the CONSULTANT'S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy. CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT: If to CITY:

Attention: Jordan Evans, CEO Attention: Mayra Ochiqui, City Clerk L<3nguage Network, Inc. City of Bellflower
5225 Canyon crest Dr., Bldg. 200, Ste 254 16600 Civic Center Drive Riverside, CA 92507 Beliflower, CA 90706
949)627-4794 562) 804-1424
iordan lanqua eretworkusacom mochlqui a bellflower.orq
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regufations including. without limitation. CITY's conflict of interest regulations.

DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 23 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

Page 9 of 12 ends

28. This Section applies only if box is checked. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances.

29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit f C NSULTANT an CITY an n t f r the benefit f any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement.

31. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 24 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

Page 10 of 12 ends

35.SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the PaRies to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's Ma ager, or designee, may execute any such amendment on behalf of CITY.

37. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5. the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, govemment action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.

I
DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 25 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

Page 11 of 12 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BE tFLOWER LANGUAGE NETWORK, INC.
i .

JeffdeSr L:S wart, City Manager Jordan Evans, CEO
ATTEST:

Ma a chiqui, City CI rk
APPROVED AS TO FORM:
i
i
Ka l H. Berger, City Attorney
TaxpayerlD No. 94-3440775
ATTAC1iMENTS:

Exhibit A: Scope of Work
Exhibit B: Fee Schedule
DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 26 City of Bellflower
Agreement File No. 680.6
Language Network, Inc.

Page 12 of 12 ends

EXHIBIT A - SCOPE OF SERVICES
Consultant will provide the following services:

Translation services will be provided in various languages as requested by the City Clerk, in connection with the November 8, 2022, General Municipal Election.

DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 27 EXHIBIT B

LANGUAGE

I N E T W O R K
Document Translation Rates - Government/A
Translation, Edit, and Proof (TEP)
Tier 1 Languages: Spanish 5016 Per Source Word
Tier 2 Languages 5036 Per Source Word
Tier 3 Languages 0.41 Per Source Word
DowmentTranslation—ProjectMinimum 5125.00 PerProject
Rush Translation:

Delivery within 1 business days 100% Per Project
Delivery within 2 business days 50% Per Project
Delivery within 3 business day 25% Per Project
Desktop Publishing/Formatting/Editing 75 Per Hour
Audio Transuiption (Voice) 512 Per Mlnute
Terms
Pucrs are bmrtl cn aocurr'ents iecerved rn on eaitc7le/o nio[.Viiws are svbject m change.

Stondard rom-around fime for most longuages is within 5 business days/applies to projects up to 7,000 words) Sourre word-the language in which the material is wri[[en when submrtted Jor vanslolion Legal/Techniml r xt May Hove a PerWo tl Swchar9e of 5 4 DISCIAIMER.This price hst Is to be used as reference- The prices here are based on normzl Wrnaround time and general mntenL 7he actual prire might vary acmrding to each job's requirements,location,mntent,availabihty of interpreters, and requested tumaround time.

L 949J33.2446 I F. 949.215.9608 I
Office Hours: Sam-Spm P5T Monday-Friday
General Requests sCaff n lan uagen t}vorkusa cor.

ForTranslation .. _ _ .
4 Revised 3/1/2022
DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 28 s'`"

LA N G U AG E
1/ N E T W O R K
200 Languages and Growing
7ierllanguages:

Spanish
ASL Tier:

American$ign Language
7ier 2 Unguages:

Arabic Egyptian) ChineseMandarin Flemish Hungarian Romanian Tagalog(Filipino) IArabic lraqi) Croatian French Italian Russian Taiwanese Arabic(ModemStandard) Cze[h FrenchCanadian Latvian Serbian Ukrainian Arabic(Moroccan) Danish FrenchCreole Lithuanian Sicilian Viemamese iqrabic(Sudanese) Dutch Georgian Macedonian Slovak
Arabic(Yemeni) Estonian German Norwegian Slovene
i_—
ChineseCantonese Finnish Greek Polish Swedish
Tier 3 languages:

Acehnese Chin Falam Hmong Lao Pidgfn Nigerian)Tigrinya Acholi Chin(Hakha) Hokkien Lautu Ponapean/Pohnpeian Toisanese liAfghani Chin(Lai) Icelandic Lingala Portuguese(B azilian) Tongan Portuguese
Afrikaans Chin Mizo Igbo Lorma European) Tosk
Akan Chin(Tedim) Ilocano Luganda Portuguese Creole Trukese/Chuukesei IiAkateco Chin Zo,Zomi) Ilonggo Luo Pulaar Turkish
IAlbanian Chin 2ophef) Indonesian Maay-Maay Punjabi Twi I
IAmharic Choujo lapanese Malay Q'anjob'al Urdu
i
IAnuak Chuukese Jarai JMalayalam Rohingya Uzbek
Armenian Cotocoli(Tem) Jiangsu I Mam Samoan Visayan i_
ashanG Dari
I
K'iche'(Quiche) Mandinka Sango Wolof
T: 949.733.2446 I F: 949.215.9608 I vJanfl 3 enetworkusa.com Office Hours: 8am-Spm PST Monday-Friday
General Requests: h'a_ ,ccwork a.corr
ForTranslation --
5 Revised 3/1/2022
DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 29 i•i
iJ LANGUo GE
IAssy-ian Dinka Kannada Mara Senthang Xhosa
IAzen Dioula Karen Marathi Shanghainese Yiddish
I Bahasa(Malaysian) Edo Karen Pwo Kyrgyz Pidgin(Cameroonian) Tibetan Bamoara Ewe Karenni(Kayah) Marshailese Shona Yoruba
Bashkir Farsi Kazakh Matu Sichuan Yup'ik
foochow
Basque fuzhou) Khmer Mbay Sinhalese Zulu
BIassaFukieneseKikongoMendeSiyinAllOthers
Belarusian Fulani Kikuyu Mien Somali
Bengali Fulde Kinyamulenge Mina Somali Bantu
Bosnian Fuzhou Kinyarwanda Mi#eco Alto) Soninke
8ulgarian Ga Kirundi Mixtew(Bajo) Soninke(Sarahuli)
Burmese Garre Kituba Moldovan Soninke(Sarakhole)
Cambodian Guarani Kizigua Kizigula) Mongolian Soreni Kurdish) CapeVerdeCreole Gujareti Korean Montenegrin Sousou
Carolinian Hainanese Kosraean More Swahili
Catalan Haitian Creole Krahn Mushunguli Sylheti
Cebuano Hakka(Chinese) Krio lNavajo Tajik
Chaldean Harar Kunama Nepali Tamil
Chamorro Hassaniya Kurdish Nuer Telugui
Kurdish
Chao-Chow Hausa Bahdini) Oromifa Temne
KurdishICheokeeHebrewKurmanji) ;Pashto Teochew
Pamis I i
Chin Hindi KvrdishlSora 7! {,mai an Th i
T: 949.733.2446 I F. 949.215.9608 I .

Office Hours: Sam-Spm PST Monday-Friday
General Requests: Scaff.alan ua enetworKusa.com
For Translation Iran I ic :_I_ u ,netv or¢a;a.coi i
6 Revised 3/1/2022
DocuSign Envelope ID: D67CD0E5-E0F1-4CF1-ADFF-99258857A88F 30 Prepared by
The Election Coordination Unit
Municipal Information Booklet
General Election
November 8, 2022
Los Angeles County
Registrar-Recorder/County Clerk
LAVOTE.GOV
31 32

NOTICE

This Municipal Information Booklet has been prepared to assist City Clerks in filing documents relating to the election. It includes a Calendar of Events, general information, and filing requirements with samples of forms. It is not intended to provide legal advice and is for general guidance only.

Please note that it is not within the purview of the Registrar- Recorder/County Clerk’s Office to determine whether a
candidate meets the requirements for holding office. City Clerks with questions concerning their own or other candidate qualifications or other related matters should seek legal counsel.

City Clerks and others using this Municipal Information Booklet must bear full responsibility to make their own determinations as to all legal standards, duties and factual material contained herein.

33 34

TABLE OF CONTENTS

GENERAL INFORMATION PAGE City Responsibilities ............................................................................................................. i-iii Requests for Special Cost Estimates ..................................................................................... iv RR/CC Responsibilities ........................................................................................................... v

CHAPTER 1: CALENDAR OF EVENTS ........................................................................... 1-8 RR/CC Responsibilities
CHAPTER 2: CERTIFIED LIST OF QUALIFIED CANDIDATES, NAME TO APPEAR ON

THE BALLOT AND BALLOT DESIGNATIONS
Certified List of Qualified Candidates (Sample) ..................................................................... 9 Name To Appear On The Ballot ............................................................................................. 9 Order of Candidate Names .................................................................................................... 9 Ballot Designation Provisions ............................................................................................... 10 Ballot Designations .................................................................................................. 10 Elective Office Title ................................................................................................... 10 Incumbent ................................................................................................................. 10 Appointed Incumbent ................................................................................................ 10 Principal Occupation ................................................................................................. 11 Community Volunteer ............................................................................................... 11 No Ballot Designation Desired .................................................................................. 11 Ballot Designation Worksheet ................................................................................... 11 Rejection of Ballot Designation ................................................................................. 11 Unacceptable Designations ...................................................................................... 11 Secretary of State Ballot Designation Regulations ......................................................... 12-23

CHAPTER 3: CANDIDATE STATEMENTS
Candidate Statement Form (Sample) .................................................................................. 24 Format and Style Information (Sample) ............................................................................... 25 State Law ............................................................................................................................ 26 Estimated Cost ..................................................................................................................... 26 Indigent Candidates ............................................................................................................. 27 Affidavit of Financial Worth (Sample) ................................................................................... 27 Public Examination Period ................................................................................................... 28 Incumbents / List of Qualified Candidates ............................................................................ 28 Notice To Persons Submitting Candidate Statements ......................................................... 29

CHAPTER 4: BALLOT MEASURES
Resolution for Ballot Measure Text (Sample) ...................................................................... 30 General Information ............................................................................................................. 31 Ballot Measure Text (Sample) .............................................................................................. 31 Request for Letter Designation ........................................................................................... 31 Withdrawal and/or Amendments .......................................................................................... 31 35

TABLE OF CONTENTS (continued)

CHAPTER 5: BALLOT ENCLOSURES PAGE Text and Titles ................................................................................................................. 32 Format and Style ............................................................................................................ 32 Ballot Enclosures ............................................................................................................ 32 Arguments and Rebuttals (Samples)............................................................................... 33 Ballot Enclosure Titles and Word Limitation Chart .......................................................... 34 Argument and Rebuttal Form (Sample) ........................................................................... 35 Declaration by Author(s) of Arguments/Rebuttals (Sample) ............................................ 36 Authorization for Another Person to Sign Rebuttal Argument Form (Sample) ................. 37 Available Forms .............................................................................................................. 38 Withdrawal of Arguments ................................................................................................ 38 Public Examination .......................................................................................................... 38 Original Forms/Signatures ............................................................................................... 38 Restrictions ..................................................................................................................... 38 Litigation .......................................................................................................................... 38 Ordinance/Charter Amendments ..................................................................................... 38 Notices Printed with Impartial Analysis ........................................................................... 39 Notices Printed in Voter Information ................................................................................ 40 Word Counting Guidelines ............................................................................................. 41

CHAPTER 6: MULTILINGUAL SERVICES
General Information ............................................................................................................. 42 Multilingual Services (RR/CC) .............................................................................................. 42 RR/CC Multilingual Materials ............................................................................................... 43 Transliteration of Candidate Names ..................................................................................... 43 Transliteration Form (Sample) ............................................................................................. 43

CHAPTER 7: TELEPHONE GUIDE, AVAILABLE REPORTS AND MATERIALS Telephone Guide .................................................................................................................. 44 Available Reports and Materials .......................................................................................... 45

CHAPTER 8: SIGNATURE VERIFICATION SERVICES ................................................... 46

CHAPTER 9: ELECTION NIGHT SEMI-FINAL OFFICIAL RESULTS

AND CERTIFICATION
Semi-Final Official Results ................................................................................................... 47 Certification of Official Results ............................................................................................. 47

EXHIBIT: ............................................................................. LETTER DESIGNATION FORM 36 NOTICE

City Clerks and others using this Municipal Information Booklet must bear full responsibility to make their own determinations as to all legal standards, duties and factual material contained herein.

37 38

39 40

Municipal Information Booklet i General Information
November 8, 2022

GENERAL INFORMATION

GENERAL AND SPECIAL MUNICIPAL ELECTIONS CONSOLIDATED WITH THE NOVEMBER 8, 2022 GENERAL ELECTION

CITY RESPONSIBILITIES

The jurisdiction shall provide the Registrar-Recorder/County Clerk’s office and the Board of Supervisors with signed copies of the "Resolution Calling for an Election" and "Requesting Consolidation and Services" (samples below).

RESOLUTION

CALLING
FOR AN

ELECTION

RESOLUTION

CONSOLIDATING

WITH THE

ELECTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF _________________

CALLING FOR THE HOLDING OF A GENERAL ELECTION MUNICIPAL ELECTION TO BE HELD ON TUESDAY, __________FOR THE ELECTION OF THREE (3)

MEMBERS OF THE CITY COUNCIL AS REQUIRED BY THE PROVISIONS OF THE

LAWS OF THE STATE OF CALIFORNIA RELATING TO CHARTER CITIES AND FOR

THE SUBMISSION TO THE VOTERS OF THE CITY A QUESTION RELATING TO THE ENACTMENT OF AN EMERGENCY TWO PERCENT (2%) INCREASE IN THE CITY’S UTILITY USER’S TAX (UUT) FOR AN INITIAL PERIOD OF TWO (2) YEARS AND TWO (2) MONTHS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ___________

CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON__________ , WITH THE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE.
41 Municipal Information Booklet ii General Information November 8, 2022
CITY RESPONSIBILITIES (continued)

 Election resolutions should be addressed to Ms. Celia Zavala, Executive Officer, Board of Supervisors and be mailed to:

Kenneth Hahn Hall of Administration
500 West Temple Street, Room 383
Los Angeles, California 90012

 Additionally, election resolutions and the letter designation for measures form (see Exhibit) should be addressed to Mr. Dean C. Logan, Registrar-Recorder/County Clerk and be faxed/mailed or e-mailed to:

Election Coordination Unit
12400 Imperial Highway, 2nd Floor, Room 2013A
Norwalk, California 90650
Phone: (562) 462-2912 FAX: (562) 406-2149
Email: [email protected]

 Ballot enclosure materials, including arguments and rebuttals, impartial analyses, candidate statements and certified lists of qualified candidates must be accompanied by a transmittal letter and DELIVERED by the applicable dates and times indicated in the Calendar of Events to:

Election Planning Section
12400 Imperial Highway, 2nd Floor, Room 2015
Norwalk, California 90650
Phone: (562) 462-2317 FAX: (562) 466-6025
Email: [email protected]

 A “Resolution Calling for an Election” should include purpose of election, word limitation for candidate statements (200 or 400 words), advance payment requirement for candidates, Ballot Measure Text (not to exceed 75 words including title) and the vote requirement for measure passage (i.e., majority of votes cast; 2/3 votes cast; 55% votes cast). The resolution must state that the City will reimburse the County for costs incurred.

 All legal notices should be published (Notice of Election, Notice of List of Nominees etc.), excluding Notice of Polling Places (Vote Centers) and Notice of Tally Center Location.

 All candidate nomination documents, including Campaign Finance disclosure forms, should be issued, received and certified. Also, ballot designations and word counts on all candidate statements and enclosures should be verified.

 Signatures on nomination papers should be verified unless the Registrar- Recorder/County Clerk (RR/CC) is requested in writing to perform this service. If you plan on having this office verify signatures, please contact the Data Entry and Signature Verification Section at (562) 462-2371 directly for any inquiries regarding this process.

42 Municipal Information Booklet iii General Information November 8, 2022
CITY RESPONSIBILITIES (continued)

 All ballot material should be photocopied including candidate names, ballot designations, candidate statements, measure arguments, rebuttals, impartial analyses, and other ballot measure enclosures and made available for public examination for the period designated in the Calendar of Events, Chapter 1 of this booklet.

 It is the responsibility of the City Clerk to qualify all candidates and to provide a complete and accurate final list of qualified candidate names and ballot designations, including addresses and telephone numbers, to be published, to the RR/CC by E-81.

Also, the City Clerk should notify the RR/CC of any qualified write-in candidates by E-12.

 Legible copies of candidate statements should be provided by E-81 and legible copies of arguments, impartial analyses and other related ballot materials by E-78 which are to be printed and included in the Official Sample Ballot Booklet. Legible copies of rebuttal arguments must be submitted by E-70. If you are unable to meet these deadlines, please contact us and we may recommend that you contact your election supplier to make arrangements to print and mail a supplemental voter booklet.

 A resolution should be filed with the RR/CC by E-83 to amend a measure for an election or withdraw a measure for a cancelled election.

NOTE: IF THE CITY IS PLACING MORE THAN ONE MEASURE ON THE BALLOT,

THE CITY MUST ADVISE THIS OFFICE OF THE DESIRED BALLOT
SEQUENCING FOR MULTIPLE MEASURES.

 The RR/CC should be notified no later than August 25, 2022 (E-75) if an election is being CANCELLED due to an insufficient number of candidates filing for offices.

 Ballot reproduction proofs of candidates statements, vote recorder pages and ballot enclosures should be reviewed and approved, The RR/CC should be notified immediately of any typographical errors, corrections, or omissions.

 Certificates of election to elected candidates should be issued.

 The City should determine if it has to translate material separately from the RR/CC.

Please see Chapter 6 for more information.

 Staff in the Election Planning Section and the Election Coordination Unit are available through the telephone numbers listed on the previous pages should you need additional assistance or have further questions after reviewing the Information Booklet.

43 Municipal Information Booklet iv General Information November 8, 2022

Requests for Special Cost Estimates – If you are a local jurisdiction that is responsible for conducting and administering elections (e.g., city, school district, general district) that is in need of a cost estimate for a potential election:

 that would not be consolidated with the statewide primary election in March or June or the statewide general election in November

 or that must adhere to a special timeline such as a recall election or an election due to termination of a provisional appointment

 or that would be conducted pursuant to Elections Code sections 1000(b), 1000(c), or 4000; Education Code 5091; or Government Code 1780 or 36512

Please submit correspondence, on your jurisdiction’s letterhead, that describes:
1) the date that you are targeting or that is legally required 2) the statutory or legal authority that allows for said date 3) your request for a cost estimate.

Please ensure that your correspondence is signed by the appropriate official and address it to:

Monica Flores
Acting Assistant Registrar-Recorder/County Clerk
12400 Imperial Highway, Suite 7001
Norwalk, California 90650

Please email it to Monica Flores ([email protected]) and copy Alex Olvera ([email protected]) and the Financial Services Section ([email protected]).

44 Municipal Information Booklet v General Information
November 8, 2022

REGISTRAR-RECORDER/COUNTY CLERK RESPONSIBILITIES

 The RR/CC receives signed copies of city resolutions “Requesting Consolidation and Services” and will automatically send the requesting cities an information booklet along with the appropriate forms such as candidate statement forms, transliteration forms, estimated costs of candidate statement, etc. If a city has a measure on the ballot, our office will provide argument/rebuttal forms .

 The RR/CC verifies signatures on Nomination Petitions upon written request from a city.

Rates vary depending on the system used to verify signatures. For more information, see Chapter 8 or contact the Data Entry and Signature Verification Section at (562) 462-2371.

 The RR/CC recruits voter centers and election workers, and publishes the Notice of Tally Center Location. If you have specific vote center or election worker requests, contact the Election Worker Services Section at (562) 466-1373 .

 The RR/CC assigns letter designations for each measure on the ballot. Letter designations are assigned in alphabetical order commencing with County measures and then other local measures (city, school, special district) in alphabetical sequence.

Cities may request a specific letter designation in writing by completing a letter designation form (Exhibit) and submitting to the Election Coordination Unit by August 17, 2022 (E-83). The email address is [email protected]. An alternate choice should also be submitted in case the requested letter designation has already been assigned to another jurisdiction.

 The RR/CC prints official ballots. An English Official Sample Ballot Booklet will be printed and mailed. The RR/CC will include the City's material (English or English and Spanish candidate statements and measure information) in the same booklet depending on the volume of voting material. In some cases, the City Clerk will be required to prepare and mail a supplemental voter booklet.

 The RR/CC prepares and mails multilingual ballot material in accordance with the Voting Rights Act (VRA).

The RR/CC also:

 Issues Vote By Mail ballots and material and processes returned VBM ballots.

 Provides precinct supplies and trains election workers.

 Staffs check-in-centers and the tally center location.

 Conducts election tally and releases semi-official election results.

 Canvasses election returns and certifies official election results to the City. 45 46

47 48

Municipal Information Booklet - 1 - Chapter 1
November 8, 2022

CALENDAR OF EVENTS

GENERAL AND SPECIAL MUNICIPAL ELECTIONS CONSOLIDATED
WITH THE NOVEMBER 8, 2022 GENERAL ELECTION

DATES EVENTS

MAY 12 (Th)
E-180 ADJUSTED JURISDICTION MAP
Last day for jurisdictions to deliver a map delineating district and/or division boundary adjustments due to topography, geography, cohesiveness, contiguity, integrity, compactness of territory, community of interests, or other factors as applicable.

NOTE: Historically, E–180 is the operational deadline used by the RRCC. Due to delays with U.S. Census data, this
deadline has been postponed. For more information, please email [email protected].
(E. C. § 22000)

JULY 11 (M)
E-120 ADOPTION OF ELECTION RESOLUTION (FOR

OFFICE CONTESTS)
Recommended last day for City Council to adopt resolution calling a General or Special Municipal Election for city elected officials.

CITY RESOLUTION — CANDIDATE STATEMENTS
Last day for the City Council to adopt resolution determining or amending the word limitation for candidate statements (200 or 400 words), and whether advance payment is
required.
(E. C. § 13307)

JULY 18 (M)
E-113
AUG. 12 (F)
E-88
5:00 P.M.

NOMINATION PERIOD
First and last day for candidates to file nomination
documents with the City Clerk.
(E. C. §§ 10220, 10224 and 10407)

CANDIDATE STATEMENTS
During this period candidates may file with the City Clerk a candidate statement not to exceed the word limitation (200 or 400 words) for inclusion in the Official Sample Ballot Booklet. The statement shall be filed no later than the last day to file nomination documents.
(E. C. § 13307) NOTE: Candidate statements are only included in the Official Sample Ballot Booklet and will not be included in the Vote By Mail Voting Instructions and Guide.

JULY 18 (M)
E-113
NOTICE OF ELECTION — PUBLICATION
On or before this date the City Clerk shall publish a notice of election.
(E. C. § 12101 and Govt. Code § 6061)
49 Municipal Information Booklet - 2 - Chapter 1
November 8, 2022

AUG. 11 (Th)
E-89
5:00 P.M.

DATE FIXED TO SUBMIT ARGUMENTS —

PUBLICATION
Not later than this date, a notice may be published once in a newspaper of general circulation setting forth the date fixed to submit direct arguments.
(E. C. Govt. Code § 6061)

NOTE: It is recommended that this notification be
combined with the Notice of Election that cities publish pursuant to E. C. § 12101.

AUG. 12 (F)
E-88
5:00 P.M.

NOMINATION DOCUMENTS — DEADLINE DATE
Last day for candidates to file nomination documents with the City Clerk.
(E. C. §§ 10220, 10224 and 10407)

CANDIDATE WITHDRAWAL
No candidate whose Declaration of Candidacy has been
filed may withdraw after this date.
(E. C. § 10224)

CONSOLIDATION OF ELECTIONS
Last day City Clerks can file a resolution with the Board of Supervisors and the Registrar-Recorder/County Clerk
requesting consolidation with the election. A resolution placing a measure on the ballot shall contain the ballot wording which cannot exceed 75 words.
(E. C. §§ 1405, 10402 and 13247)

AUG. 13 ** (Sa)
E-87**
AUG. 17 (W)
E-83
5:00 P.M.

NOMINATION EXTENSION PERIOD (IF

INCUMBENT DOES NOT FILE)
If nomination documents for an incumbent are not filed by 5:00 p.m. on August 12, 2022, the nomination period shall be extended until August 17, 2022 at 5:00 p.m., for persons other than the incumbent. (E. C. § 10225)

NOTE: The extension does not apply where there is no
incumbent eligible to be elected.

AUG. 13** (Sa)
E-87**
AUG. 22 (M)
E-78

PUBLIC EXAMINATION PERIOD
Recommended period for the City Clerk to make available candidate statements, candidate names and ballot designations for public examination. A fee may be charged to any person obtaining a copy of the material. During this period any person may file a writ of mandate or an injunction to require any or all of the data/material in a candidate statement to be amended or deleted. (E. C. § 13313)
For candidate names and ballot designations, a writ of mandate may be filed pursuant to E.C. § 13314.

NOTE: If the nomination period is extended for a particular office, the examination period for that office shall be adjusted to August 18 through August 29**. ** August 13, 20 and 27 (Saturdays) and August 14 and 28 (Sundays) - RRCC office will be closed .

DATES EVENTS
50 Municipal Information Booklet - 3 - Chapter 1
November 8, 2022
AUG. 17 (W)
E-83
AMENDMENT OR WITHDRAWAL OF MEASURE —

DEADLINE
Last day for county elections official to receive a resolution from a legislative body requesting to withdraw or amend any measure previously submitted for placement on the ballot. (E. C. § 9605)

MEASURE LETTER DESIGNATION
Last day for a City Clerk to request a specific letter
designation in writing for a measure appearing on the ballot.

An alternate choice should be submitted in case the
requested designation has already been assigned.

AUG. 18 (Th)
E-82
11:00 A.M.

RANDOMIZED ALPHABET DRAWING BY

SECRETARY OF STATE
The Secretary of State shall hold a public drawing to
determine the order of candidate names to appear on the ballot by randomly drawing each letter of the alphabet. (E. C. § 13112)

RANDOMIZED ALPHABET DRAWING BY

REGISTRAR-RECORDER/COUNTY CLERK
A public drawing shall be held to determine the order of candidate names on the ballot for state legislative districts that encompass more than one county by randomly
drawing each letter of the alphabet.
(E. C. § 13111(i))

AUG. 19 (F)
E-81

LIST OF CANDIDATES — COPY OF CANDIDATE

STATEMENTS
No later than this date the City Clerk shall deliver to the county elections official a certified list of qualified candidate names, ballot designations and residence addresses.
(E. C. §§ 10402 and 10403)

A legible copy of each candidate statement to be included in the Official Sample Ballot Booklet shall be delivered to the county elections official by this date.

NOTE: The name on the candidate statement MUST match
the name on the certified list of qualified candidates.

MEASURES — LETTER DESIGNATION
Scheduled date for the county elections official to notify the City Clerk of letter assigned to ballot measure(s).

DATES EVENTS
51 Municipal Information Booklet - 4 - Chapter 1
November 8, 2022

DATES EVENTS

AUG. 20 (Sa)**
E-80**

AUG. 29 (M)
E-71

PUBLIC EXAMINATION PERIOD FOR BALLOT

MEASURE MATERIALS
Recommended period for the City Clerk to make available for public examination, a copy of ballot measure text,
impartial analysis and arguments for a measure. A fee may be charged to any candidate/person obtaining a copy of the materials. During this period any person may file a writ of mandate or an injunction to require any or all of the
data/material to be amended or deleted.
(E. C. § 9295)

MEASURE ENCLOSURES
No later than August 22, 2022 the City Clerk shall deliver a copy of each argument, ordinance text, analysis and any other ballot data/material to the county elections official for inclusion in the Official Sample Ballot Booklet.

AUG. 25 (Th)
E-75

CANCELLED ELECTION DUE TO INSUFFICIENT

NUMBER OF CANDIDATES
Last day for City Clerk to make appointment(s) in lieu of election when an insufficient number of candidates file for the office. If an appointment(s) is not made, the election shall be held.
(E. C. § 10229)

NOTE: It is imperative that the City Clerk notify the county elections official immediately of cancelled elections.

** August 20 (Saturday) and August 21 (Sunday) - RR/CC office will be closed.

AUG. 19 (F)
E-81

IMPARTIAL ANALYSIS — LAST DAY TO SUBMIT

TO CITY CLERK
Recommended last day for the City Attorney to transmit
impartial analysis of measure to the City Clerk.
(E. C. § 9280)

ARGUMENTS — LAST DAY TO SUBMIT TO CITY
CLERK
Recommended last day to submit arguments “FOR” or
“AGAINST” any city measure to the City Clerk. Arguments may not exceed 300 words in length.
(E. C. §§ 9282 and 9286)

NOTE: The deadline to submit direct arguments may vary due to a City’s municipal code or charter, standard business hours, etc.

52 Municipal Information Booklet - 5 - Chapter 1
November 8, 2022

DATES EVENTS

AUG. 29 (M)
E-71

REBUTTALS — LAST DAY TO SUBMIT TO CITY
CLERK
Recommended last day for authors of arguments “FOR”
and “AGAINST” any city measure to submit rebuttals (if permitted) to the City Clerk. A rebuttal may not exceed 250 words.
(E. C. § 9285)

AUG. 30 (Tu)
E-70

REBUTTALS — LAST DAY TO SUBMIT TO
COUNTY
Recommended last day for the City Clerk to submit
rebuttals to the county elections official for inclusion in the Official Sample Ballot Booklet.

AUG. 30 (Tu)
E-70

SEPT. 8 (Th)
E-61

PUBLIC EXAMINATION PERIOD FOR REBUTTALS
Recommended period for the City Clerk to make available rebuttals for public examination. A fee may be charged to any candidate/person obtaining a copy of the data/material.

During this period any person may file a writ of mandate or an injunction to require any or all of the data/material to be amended or deleted.
(E. C. § 9295)

SEPT. 8 (Th)
E-61

SEPT. 14 (W)
E-55

BALLOT PROOFS
Recommended period for the county elections official to deliver copies of official ballot proofs to the City Clerk for approval.

NOTE: Corrections to any ballot material must be
submitted to the county elections official within 24 hours of receipt.

SEPT. 12 (M)
E-57
OCT. 25 (Tu)
E-14

STATEMENT OF WRITE-IN CANDIDACY
A name written on a ballot will not be counted unless the person has filed during this period a Statement of Write-In Candidacy and sponsor signatures stating that they are a write-in candidate for the election.
(E. C. §§ 8600, 8601 and 10103)

53 Municipal Information Booklet - 6 - Chapter 1
November 8, 2022

DATES EVENTS

OCT. 10 (M)
E-29

VOTE CENTER STAFF — APPOINTMENT
Last day to appoint staff and designate vote centers. A notice of appointment shall be mailed to all staff.
(E. C. §§ 12286, 12307 and 12319)

MAILING OF VOTE BY MAIL BALLOTS
No later than 29 days before the day of the election,
the county elections official shall begin mailing the
materials required by Section 3010.
(E. C. § 3001(b), 3010 and 3206)

PROCESSING VOTE BY MAIL BALLOTS
The processing of vote by mail ballots may commence
on the 10th business day before the election but the
results of the tally shall not be released until after the vote centers close.
(E. C. § 15101(b))

OCT. 10 (M)
E-29
NOV. 1 (Tu)
E-7
VOTE BY MAIL — FIRST AND LAST DAY TO
APPLY
Applications may be filed between these dates (both dates inclusive). Applications received prior to the 29th day preceding the election will be kept and processed during this period.
(E. C. § 3001)

OCT. 10 (M)
E-29

NOV. 8 (Tu)

ELECTION
DAY

EMERGENCY VOTE BY MAIL
Between these dates, any voter may request a Vote By
Mail ballot if they are unable to go to a Vote Center
because of confinement due to an illness. The voter
may designate an authorized representative to pick-up
and return the ballot.
(E. C. § 3021)

OCT. 14 (F)
E-25

COPIES OF STREET INDEX
Suggested last day for the City Clerk to request the
number of street index copies required (not to exceed
four (4)).
(E. C. § 2183)

OCT. 18 (Tu)
E-21

MAILING OF OFFICIAL SAMPLE BALLOT
BOOKLETS (Historically commencing at E-40)
An Official Sample Ballot Booklet shall be mailed to each voter in the jurisdiction no later than 21 days before the election.
(E. C. § 13303)

54 Municipal Information Booklet - 7 - Chapter 1
November 8, 2022

DATES EVENTS

OCT. 24 (M)
E-15

CLOSE OF REGISTRATION
Last day to transfer or register to vote in the election. (E. C. §§ 2102 and 2107)

OCT. 25 (Tu)
E-14
NOV.8 (Tu)

ELECTION
DAY

NEW CITIZEN ELIGIBILITY TO REGISTER AND
VOTE
A new citizen is eligible to register and vote at the
office of, or at another location designated by, the
county elections official at any time beginning on the
14th day before an election and ending at the close of
polls on the election day following the date on which
that person became a citizen.
(E.C. § 3500)

OCT. 25 (Tu)
E-14

STATEMENT OF WRITE-IN CANDIDACY DEADLINE
Last day for a candidate to file with the City Clerk sponsor signatures and a declaration stating that they are a write-in candidate in the election.
(E. C. §§ 8600 and 8601)

BILINGUAL VOTE CENTER STAFF
Last day to prepare list of appointed bilingual staff.
(E. C. § 12303)

OCT. 27 (Th)
E-12

WRITE-IN CANDIDATES — SUBMIT TO COUNTY
Recommended last day for the City Clerk to deliver the list of qualified write-in candidates to county elections official.

OCT. 29 (Sa)
E-10

TALLY CENTER LOCATION — PUBLICATION
On or before this date a notice specifying the public place to be used as the central tally location for counting the ballots shall be published once in a newspaper of general circulation within the jurisdiction.
(E. C. § 12109)

VOTE CENTERS — FIRST DAY
Vote Centers open beginning 10 days prior to election day. A Voter Center election may be conducted pursuant to E. C. § 4007.

NOV. 1 (Tu)
E-7
NOTICE OF LIST OF NOMINEES — PUBLICATION
On or before this date, the City Clerk shall publish a list of nominees once in a newspaper of general circulation within the city.
(E. C. § 12110 and Govt. Code § 6061)
55 Municipal Information Booklet - 8 - Chapter 1
November 8, 2022

DATES EVENTS

NOV. 8 (Tu)
8:00 P.M.

ELECTION
DAY

ELECTION DAY
Vote Centers open 7:00 a.m., close 8:00 p.m.
(E. C. §§ 1200 and 14212)

VOTE BY MAIL BALLOTS RETURNED — 8:00 P.M.

Last day for Vote By Mail ballots to be received or turned in personally by the voter at any vote center in the jurisdiction.

An authorized representative may return the voted ballot under specified conditions.
(E. C. §§ 3017 and 3020)

Any Vote By Mail ballot cast under this division shall be timely cast if it is received by the voter’s elections official via the United States Postal Service or a bona fide
private mail delivery company no later than seven days
after election day in addition to the provisions set forth in E. C. 3020, Sections 1 and 2.
(E. C. § 3020(b) Section 1 and 2)

NOV. 10 (Th)
E+2

OFFICIAL CANVASS
The canvass of election returns shall commence no later than the first Thursday following the election.
(E. C. §§ 10262 and 15301)

DEC. 8 (Th)
E+30

COMPLETION OF OFFICIAL CANVASS
The county elections official shall prepare a certified statement of the results of the election and submit it to each jurisdiction within 30 days of the election.
(E. C. § 15372)

NOTE: On December 5, 2022 the Registrar-
Recorder/County Clerk is tentatively scheduled to certify the election results. On December 6, 2022 the Board of
Supervisors is tentatively scheduled to declare the
election officially concluded.

56 57

58 Municipal Information Booklet -9- Chapter 2
November 8, 2022

CERTIFIED LIST OF QUALIFIED CANDIDATES

Below is the sample format the City Clerk should follow in submitting candidate names that will appear on the ballot. The additional information will be used for publication.

NAME TO APPEAR ON THE BALLOT

The ballot name may be designated as follows:
 First, middle and last names
 Initials only and last name
 A nickname (must be in parentheses ( ) or quotation marks “”)  A short version of the first name, such as “Bill” for William, “Dick” for Richard or “Kathy” for Kathleen
Please note:
 Titles or degrees are not allowed in the ballot name. (E.C. § 13106)  Within one year of any election, a change in legal name shall not appear on the ballot unless the change was made by marriage or by decree of court. (E.C. § 13104)

ORDER OF CANDIDATE NAMES — The Secretary of State shall hold a public drawing to determine the order of candidate names on the ballot by randomly drawing each letter of the alphabet on E-82. Official vote recorder ballot positions for candidate names will not be available until approximately 40 days before the election date.

BALLOT DESIGNATION PROVISIONS

The ballot designation describes the current profession, vocation, occupation or 59 Municipal Information Booklet -10- Chapter 2
November 8, 2022
incumbency status of the candidate that will appear on the ballot under the candidate’s name.

BALLOT DESIGNATIONS:
 Can be no more than three (3) words
 Must appear on the Declaration of Candidacy/Affidavit of Nominee at the time it is filed
 Become public record once the information is filed on the Declaration of Candidacy/Affidavit of Nominee
 Cannot be changed after the final date to file nomination documents (E-88)

Ballot designations which exceed space allotted on the ballot (approximately 60 characters) are printed in a smaller typeface pursuant to Section 13107 (i) of the Elections Code.

The listing of a designation on the ballot is OPTIONAL. Only one of the following categories is allowed:

ELECTIVE OFFICE TITLE — Words describing an elective office title may be used IF the candidate holds the office at the time nomination documents are filed and the office was filled by a vote of the people.

 Example A: Governing Board Member
 Example B: Boardmember, XYZ School District
 Example C: Councilmember, City of Los Angeles

INCUMBENT — The word Incumbent may be used IF the candidate is seeking re-election to the same office and was elected to that office by a vote of the people or was appointed as a nominated candidate in lieu of an election.

APPOINTED INCUMBENT — The words Appointed Incumbent must be used IF the candidate was appointed to the office and is now seeking election to that office.

The word Appointed may also be used with the office title.

 Example A: Appointed Incumbent
 Example B: Appointed Boardmember, XYZ School District

EXCEPTION: Candidates appointed to office in lieu of an election do not have to use the word appointed.
60 Municipal Information Booklet -11- Chapter 2
November 8, 2022
BALLOT DESIGNATION PROVISIONS (continued)

PRINCIPAL OCCUPATION — No more than three words may be used to either describe the current principal profession, vocation, or occupation of the candidate or the principal professions, vocations, or occupations of the candidate during the calendar year immediately preceding the filing of nomination documents. Geographical names are considered one word.
 Example A: High School Teacher
 Example B: Attorney/Educator/Businessowner
 Example C: CEO/Councilmember

COMMUNITY VOLUNTEER — A Community Volunteer shall constitute a valid principal vocation or occupation subject to the following conditions:

 A candidate’s community volunteer activities constitute their principal profession, vocation or occupation
 A candidate may not use the designation of “Community Volunteer” in combination with any other principal profession, vocation or occupation  A candidate is not engaged concurrently in another principal profession, vocation or occupation

NO BALLOT DESIGNATION DESIRED — A ballot designation is optional. If the candidate does not request a ballot designation, the City Clerk must indicate NONE on the certified list of qualified candidates.

BALLOT DESIGNATION WORKSHEET — A ballot designation worksheet that supports the use of that ballot designation is required to be filed with the Registrar- Recorder/County Clerk at the same time a Declaration of Candidacy is filed. If a candidate fails to file a ballot designation worksheet, no designation will appear on the ballot. (E.C. § 13107.3)

REJECTION OF BALLOT DESIGNATION — If the designation is in violation of any of the restrictions set forth in the California Elections Code, the candidate will be notified by certified mail return receipt request, addressed to the mailing address appearing on the candidate’s ballot designation worksheet. If an alternative designation is not provided within the time allowed, no designation will appear on the ballot. (E.C. § 13107(f))
UNACCEPTABLE DESIGNATIONS — Pursuant to Elections Code § 13107(e), the Elections Official shall not accept a ballot designation if:

a) It would mislead the voter.
b) It would suggest an evaluation of a candidate, such as outstanding, leading, expert, virtuous or eminent.
c) It abbreviates the word “retired” or places it following any word(s) that it modifies.
d) It includes a word or prefix, such as “former” or “ex”, which means a prior status.

The only exception is the use of the word “retired”.
e) It includes the name of any political party, whether or not it has qualified for the ballot.
f) It includes a word(s) referring to a racial, religious, or ethnic group. g) It refers to any activity that is prohibited by law.

61 Municipal Information Booklet -12- Chapter 2
November 8, 2022

SECRETARY OF STATE

BALLOT DESIGNATION REGULATIONS

Chapter 7. Ballot Designations

§ 20710. General Provisions.

(a) The regulatory purpose of this Chapter is to ensure the accurate designation of the candidate upon the ballot in order that an informed electorate may intelligently elect one of the candidates.
(b) The Secretary of State shall, at all times, apply and interpret the provisions of Elections Code § 13107 and the regulations included in this Chapter in a manner consistent with the regulatory purpose of this Chapter. (c) Candidates are not required to use a ballot designation pursuant to Elections Code § 13107, subdivision (a), and may opt to leave the space for such a designation on the ballot blank. In order to notify the elections official as to whether [they] will use a ballot designation or will opt to leave the ballot designation space blank, the candidate must initial the appropriate box on the Declaration of Candidacy or otherwise so indicate on the Declaration of Candidacy. (d) Pursuant to Elections Code § 13107, subdivision (a), a candidate may submit a proposed ballot designation pursuant to any one of the four provisions specified in Elections Code § 13107, subdivision (a), subparts (1) through (4), applicable to that candidate. The candidate shall be free to select from which of the applicable four subparts [they are] submitting [their] proposed ballot designation. (e) The regulations set forth in this Chapter shall apply only to elections held for offices for which elections returns are certified by the Secretary of State of the State of California.
(f) Whenever, the word “should” is used in this Chapter, it is recommended, not mandatory.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

§ 20711. Ballot Designation Worksheet.
(a) In order to facilitate review of a candidate’s proposed ballot designation by the Secretary of State pursuant to Elections Code § 13107, the candidate may submit, at the time of filing [their] proposed ballot designation on the Declaration of Candidacy, a completed Ballot Designation Worksheet on a form provided by the Secretary of State.
62 Municipal Information Booklet -13- Chapter 2
November 8, 2022
BALLOT DESIGNATION REGULATIONS (continued)

(b) All Ballot Designation Worksheets filed with the Office of the Secretary of State or the county elections officials pursuant to this section shall be public records and shall be available for inspection and copying at the public counter of the Elections Division of the Office of the Secretary of State, Fifth Floor, 1500 11th Street, Sacramento, California 95814, or at the office of the applicable county elections official.
(c) The Secretary of State shall provide a master copy or copies of the Ballot Designation Worksheet to all elections officials responsible for providing and accepting the nomination documents for candidates in elections for offices certified by the Secretary of State. The Ballot Designation Worksheet shall request that the candidate proposing the ballot designation provide the following information:
(1) The candidate’s name, home, business and mailing addresses, telephone numbers, e-mail address, if available, and fax number;
(2) A designation of the office for which the candidate is seeking election; (3) The name, home, business and mailing addresses, telephone numbers, e-mail address, if available, and fax number of the attorney representing the candidate or for any other person to be contacted in the event the Secretary of State requires further information regarding the proposed ballot designation; (4) The proposed ballot designation submitted by the candidate; (5) At the option of the candidate, the candidate may submit one or more proposed alternate ballot designations ranked in order of the candidate’s preference; (6) A brief statement identifying the factual basis upon which the candidate claims the proposed ballot designation and each proposed alternate ballot designation, including the following:
(A) If the candidate holds elected office and is submitting [their] proposed ballot designation pursuant to Elections Code § 13107, subdivisions (a)(1) or (a)(2), the candidate should indicate the elective office [they] currently occupy and may attach a copy of [their] Certificate of Election;
(B) If the candidate is a judicial officer and is submitting [their] proposed ballot designation pursuant to Elections Code § 13107, subdivisions (a)(1) or (a)(2), the candidate should indicate the elective office [they] currently hold and may attach either (A) a copy of [their] Certificate of Election or (B) a copy of [their] commission or certificate of appointment, issued at the time the candidate was appointed to the judicial office which [they] currently occupy;
(C) If the candidate submits a ballot designation pursuant to Elections Code § 13107, subdivision (a)(3), the candidate shall indicate:
63 Municipal Information Booklet -14- Chapter 2
November 8, 2022
BALLOT DESIGNATION REGULATIONS (continued)

(i) The title of the position or positions which [they] claim supports the proposed ballot designation;
(ii) The dates during which the candidate held such position; (iii) A description of the work [they] perform in the position; (iv) The name of the candidate’s business or employer;
(v) The name and telephone number of a person or persons who could verify such information; and
(vi) A statement that the professions, vocations or occupations relied upon to support the proposed ballot designation constitute the primary, main or leading professions, vocations or occupations of the candidate, in accordance with the definition of the term “principal” as set forth at § 20714, subdivision (b). (D) If the candidate submits a ballot designation pursuant to Elections Code § 13107, subdivision (a)(4), the candidate should indicate the date on which [they were] appointed to the office for which [they are] an appointed incumbent. (d) The candidate may attach or append any supporting documents or other exhibits to [their] Ballot Designation Worksheet which [they] believe support [their] proposed ballot designation. Such attached documents or other exhibits shall be deemed to be incorporated by reference as part of the candidate’s Ballot Designation Worksheet and shall be considered as such by the Secretary of State.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code (e) If a candidate requests a change of [their] ballot designation pursuant to Election Code § 13107(e), that request shall be accompanied by a Ballot Designation Worksheet.

§ 20712. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(1).

Proposed ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(1), shall be subject to the following provisions:
(a) In the case of candidates holding elective city, county, district, state, or federal office, the candidate’s ballot designation shall be the elective office which the candidate holds at the time of filing the nomination documents. (b) In the case of judicial officers, the candidate’s ballot designation shall be the elective office which the candidate holds at the time of filing the nomination documents.
(c) There shall be no word count limitation applicable to ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(1). 64 Municipal Information Booklet -15- Chapter 2
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BALLOT DESIGNATION REGULATIONS (continued)

(d) Proposed ballot designations indicating a position of legislative leadership, such as “Majority Leader of the California Senate,” “Minority Leader of the California State Assembly,” “Speaker of the California State Assembly,” “President Pro Tempore of the California State Senate,” and the like, are not elective offices described in Elections Code § 13107, subdivision (a)(1). Such ballot designations are improper, pursuant to Elections Code § 13107, subdivision (a)(1). They may, however, be considered under the provisions of § 13107(a)(3). (e) Proposed ballot designations indicating that the candidate is a member of the state or county central committee of a political party, or an officer of a state or county central committee of a political party, are improper, as such positions do not constitute elective county or state offices as specified in Elections Code § 13107, subdivision (a)(1).

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

§ 20713. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(2).

Proposed ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(2), shall be subject to the following provisions:
(a) A proposed ballot designation submitted pursuant to Elections Code § 13107, subdivision (a)(2), is limited “incumbent,” as that term is defined in Elections Code § 13107, subdivision (a)(2).
(b) The term “incumbent” must be used as a noun. It shall not be used in conjunction with any other words, including any accompanying adjectives or modifiers, and must stand alone. A candidate qualified to use this designation pursuant to Elections Code § 13107, subdivision (a)(2), shall be entitled to use the ballot designation “Incumbent.”
(c) The word “incumbent” is strictly limited for use in ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(2), and may not be used as an adjective in any other ballot designation.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

§ 20714. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(3).

Proposed ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(3), shall be subject to the following provisions:
(a) The terms “profession,” “vocation,” or “occupation,” as those terms are used in Elections Code § 13107, subdivision (a)(3), are defined as follows:
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BALLOT DESIGNATION REGULATIONS (continued)

(1) “Profession” means a field of employment requiring special education or skill and requiring specific knowledge of a particular discipline of learning or science.

The labor and skill involved in a profession is predominantly mental or intellectual, rather than physical or manual. Recognized professions generally include, but are not limited to, law, medicine, education, engineering, accountancy, and journalism.

Examples of an acceptable designation of a “profession,” as defined in Elections Code § 13107, subdivision (a)(3), include, but are not limited to, “attorney,” “physician,” “accountant,” “architect,” and “teacher.”
(2) “Vocation” means a trade, a religious calling, or the work upon which a person, in most but not all cases, relies for [their] livelihood and spends a major portion of [their] time. As defined, vocations may include, but are not limited to, religious ministry, child rearing, homemaking, elderly and dependent care, and engaging in trades such as carpentry, cabinetmaking, plumbing, and the like. Examples of an acceptable designation of a “vocation,” as defined in Elections Code § 13107, subdivision (a)(3), include, but are not limited to, “minister,” “priest,” “mother,” “father,” “homemaker,” “dependent care provider,” “carpenter,” “plumber,” “electrician,” and “cabinetmaker.”
(3) “Occupation” means the employment in which one regularly engages or follows as the means of making a livelihood. Examples of an acceptable designation of an “occupation,” as defined in Elections Code § 13107, subdivision (a)(3), include, but are not limited to, “rancher,” “restaurateur,” “retail salesperson,” “manual laborer,” “construction worker,” “computer manufacturing executive,” “military pilot,” “secretary,” and “police officer.”
(b) “Principal,” as that term is used in Elections Code § 13107, subdivision (a)(3), means a substantial involvement of time and effort such that the activity is one of the primary, main or leading professional, vocational or occupational endeavors of the candidate. The term "principal" precludes any activity which does not entail a significant involvement on the part of the candidate. Involvement which is only nominal, pro forma, or titular in character does not meet the requirements of the statute.
(1) If a candidate is licensed by the State of California to engage in a profession, vocation or occupation, the candidate is entitled to consider it one of [their] “principal” professions, vocations or occupations if (i) the candidate has maintained [their] license current as of the date [they] filed [their] nomination documents by complying with all applicable requirements of the respective licensure, including the payment of all applicable license fees and (ii) the status of the candidate’s license is active at the time [they] filed [their] nomination documents.
(2) A candidate who holds a professional, vocational or occupational license issued by the State of California may not claim such profession, vocation or occupation as one of [their] “principal” professions, vocations or occupations if (i) the candidate’s licensure status is “inactive” at the time the candidate 66 Municipal Information Booklet -17- Chapter 2
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BALLOT DESIGNATION REGULATIONS (continued)

files [their] nomination document, or (ii) the candidate’s license has been suspended or revoked by the agency issuing the license at the time the candidate files [their] nomination documents.
(c) In order for a ballot designation submitted pursuant to Elections Code § 13107, subdivision (a)(3), to be deemed acceptable by the Secretary of State, it must accurately state the candidate’s principal professions, vocations or occupations, as those terms are defined in subdivisions (a) and (b) herein. Each proposed principal profession, vocation or occupation submitted by the candidate must be factually accurate, descriptive of the candidate’s principal profession, vocation or occupation, must be neither confusing nor misleading, and must be in full and complete compliance with Elections Code § 13107 and the regulations included in this Chapter.
(d) If the candidate is engaged in a profession, vocation or occupation at the time [they] file [their] nomination documents, the candidate’s proposed ballot designation is entitled to consist of the candidate’s current principal professions, vocations and occupations. In the event the candidate does not have a current principal profession, vocation or occupation at the time [they] file [their] nomination documents, the candidate may use a ballot designation consisting of [their] principal professions, vocations or occupations, which the candidate was principally engaged in during the calendar year immediately preceding the filing of the candidate’s nomination papers.
(e) A candidate may engage in multiple principal professions, vocations or occupations. Accordingly, the candidate may designate multiple principal professions, vocations or occupations. If a candidate proposes a ballot designation including multiple principal professions, vocations or occupations, the proposed ballot designation must comply with the following provisions:
(1) The proposed ballot designation must comply with the three-word limitation specified in Elections Code § 13107, subdivision (a)(3), and as implemented pursuant to subdivision (f) herein.
(2) Each such proposed profession, vocation or occupation shall be separately considered by the Secretary of State and must independently qualify as a “principal” profession, vocation or occupation, as that term is defined pursuant to subdivision (b) herein.
(3) When multiple professions, vocations or occupations are proposed as a ballot designation, they shall be separated by a slash (“/”). An example of an acceptable designation would be “Legislator/Rancher/Physician.”
(f) Pursuant to Elections Code § 13107, subdivision (a)(3), the candidate’s ballot designation shall be limited to not more than three (3) words. The following rules shall govern the application of the three-word limitation:
(1) The proposed ballot designation shall be grammatically correct, generic, and all words must be spelled correctly.

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BALLOT DESIGNATION REGULATIONS (continued)

(2) Punctuation shall be limited to the use of a comma (e.g., District Attorney, Los Angeles County) and a slash (e.g., Legislator/Rancher/Physician), pursuant to subdivision (e) of this section. A hyphen may be used if, and only if, the use of a hyphen is called for in the spelling of a word as it appears in a standard reference dictionary of the English language.
(3) All California geographical names shall be considered to be one word and shall be limited to the names of cities, counties and states. The names of special districts and political subdivisions are not “geographical names,” as the term is used in Elections Code § 13107, subdivision (a)(3). If the candidate desires, the geographical name may be used in the form of “City of . . . ,” “County of . . . ,” or “City and County of . . .” Examples of geographical names considered to be one word include Tehama County, Los Angeles County and County of Sacramento. (4) An acronym shall be counted as one word.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

§ 20715. Proposed Ballot Designations Submitted Pursuant to Elections Code § 13107, Subdivision (a)(4).
(a) Pursuant to Elections Code § 13107, subdivision (a)(4), a candidate may propose a ballot designation consisting of the phrase “appointed incumbent” if the candidate holds an office, other than a judicial office, by virtue of appointment, and the candidate is a candidate for election to the same office. The candidate may not use the unmodified word “incumbent” or any words designating the office unmodified by the word “appointed.”
(b) Pursuant to Elections Code § 13107, subdivision (a)(4), a candidate may propose a ballot designation consisting of the word “appointed” in conjunction with the elective office, if the candidate is a candidate for election to the same office or to some other office. The candidate may not use any words designating the office unmodified by the word “appointed.”
(c) There shall be no word count limitation applicable to ballot designations submitted pursuant to Elections Code § 13107, subdivision (a)(4).

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

§ 20716. Unacceptable Ballot Designations.
(a) The Secretary of State shall reject as unacceptable any proposed ballot designation which fails to comply with,
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BALLOT DESIGNATION REGULATIONS (continued)

Elections Code § 13107, subdivision (a); is prohibited pursuant to Elections Code § 13107, subdivision (b); is misleading; or is otherwise improper pursuant to the regulations set forth in this Chapter.
(b) The following types of activities are distinguished from professions, vocations and occupations and are not acceptable as ballot designations pursuant to Elections Code § 13107, subdivision (a)(3):
(1) Avocations: An avocation is a casual or occasional activity, diversion or hobby pursued principally for enjoyment and in addition to the candidate’s principal profession, vocation or occupation. Avocations may include, but are not limited to, hobbies, social activities, volunteer work, and matters pursued as an amateur. (2) Pro Forma Professions, Vocations and Occupations: Pro forma professions, vocations or occupations are positions held by the candidate which consume little or none of the candidate's time and which, by their nature, are voluntary or for which the candidate is not compensated. Pro forma professions, vocations and occupations may include, but are not limited to, such pursuits as honorary peace officer, volunteer firefighter, honorary chairperson, honorary professor, goodwill ambassador, official host or hostess and the like. (3) Statuses: A status is a state, condition, social position or legal relation of the candidate to another person, persons or the community as a whole. A status is generic in nature and generally fails to identify with any particular specificity the manner by which the candidate earns [their] livelihood or spends the substantial majority of [their] time. Examples of a status include, but are not limited to, philanthropist, activist, patriot, taxpayer, concerned citizen, husband, wife, and the like.
(c) Pursuant to Elections Code § 13107, subdivision (b)(1), the Secretary of State shall reject as unacceptable any proposed ballot designation which would mislead voters. In making this determination, the Secretary of State shall determine whether there is a substantial likelihood that a reasonably prudent voter would be misled as to the candidate’s principal profession, vocation or occupation by the candidate’s proposed ballot designation. The determination shall take into account the plain meaning of the words constituting the proposed ballot designation and the factual accuracy of the proposed ballot designation based upon supporting documents or other evidence submitted by the candidate in support of the proposed ballot designation, pursuant to §§ 20711 and 20717 of this Chapter. (d) A ballot designation may not comprise or include commercial identification information, such as a trademark, service mark, tradename, or the specific name of a business, partnership, corporation, company, foundation, or organization.

Examples of an improper use of commercial identification information include, but are not limited to, “Acme Company President,” “Universal Widget ® Inventor,” “Director, Smith Foundation,” “UCLA Professor,” and the like. 69 Municipal Information Booklet -20- Chapter 2
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BALLOT DESIGNATION REGULATIONS (continued)

(e) Pursuant to Elections Code § 13107, subdivision (b)(2), the Secretary of State shall reject as unacceptable any proposed ballot designation which would suggest an evaluation of the candidate’s qualifications, honesty, integrity, leadership abilities or character. Any laudatory or derogatory adjectives which would suggest an evaluation of the candidate’s qualifications shall not be permitted. Such impermissible adjectives include, but are not limited to, “outstanding,” “leading,” “expert,” “virtuous,” “eminent,” “best,” “exalted,” “prominent,” “famous,” “respected,” “honored,” “honest,” “dishonest,” “corrupt,” “lazy,” and the like. (f) Pursuant to Elections Code § 13107, subdivision (b)(3), the Secretary of State shall reject as unacceptable any proposed ballot designation which abbreviates the word “retired” or places it following any word or words which it modifies.

Examples of impermissible designations include “Ret. Army General,” “Major USAF, Retired” and “City Attorney, Retired.”
(g) Pursuant to Elections Code § 13107, subdivision (b)(4), the Secretary of State shall reject as unacceptable any proposed ballot designation which uses a word or prefix to indicate a prior profession, vocation, occupation or elected, appointed or judicial office previously held by the candidate. Such impermissible words or prefixes include, but are not limited to, “Ex-,” “former,” “past,” and “erstwhile.” Examples of impermissible designations include “Former Congressman,” “Ex- Senator,” and “Former Educator.”
(h) Subject to the provisions of Elections Code § 13107, subdivision (b)(4), use of the word “retired” in a ballot designation is generally limited for use by individuals who have permanently given up their chosen principal profession, vocation or occupation. In evaluating a proposed ballot designation including the word “retired,” the Secretary of State will consider the following factors in making a determination as to the propriety of the use of the term “retired”:
(1) Prior to retiring from [their] principal profession, vocation or occupation, the candidate worked in such profession, vocation or occupation for more than 5 years; (2) The candidate is collecting, or eligible to collect, retirement benefits or other type of vested pension;
(3) The candidate has reached at least the age of 55 years; (4) The candidate voluntarily left [their] last professional, vocational or occupational position;
(5) If the candidate is requesting a ballot designation indicating that [they are] a retired public official, the candidate must have previously voluntarily retired from public office, not have been involuntarily removed from office, not have been recalled by voters, and not have surrendered the office to seek another office or failed to win reelection to the office;
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BALLOT DESIGNATION REGULATIONS (continued)

(6) The candidate has not had another more recent, intervening principal profession, vocation or occupation; and,
(7) The candidate’s retirement benefits are providing [them] with a principal source of income.
(i) Pursuant to Elections Code § 13107, subdivision (b)(5), the Secretary of State shall reject as unacceptable any proposed ballot designation which uses the name of any political party, whether or not it has qualified for recognized ballot status. (j) Pursuant to Elections Code § 13107, subdivision (b)(6), the Secretary of State shall reject as unacceptable any proposed ballot designation which uses a word or words referring to a racial, religious, or ethnic group. (1) The Secretary of State shall reject as unacceptable any ballot designation which expressly contains or implies any ethnic or racial slurs or ethnically or racially derogatory language.
(2) If the candidate is a member of the clergy, the candidate may not make reference to [their] specific denomination. However, the candidate may use [their] clerical title as a ballot designation (e.g., “Rabbi,” “Pastor,” “Minister,” “Priest,” “Bishop,” “Deacon,” “Monk,” “Nun,” “Imam,” etc.)
(k) Pursuant to Elections Code § 13107, subdivision (b)(6), the Secretary of State shall reject as unacceptable any proposed ballot designation which refers to any activity prohibited by law. Unlawful activity includes any activities, conduct, professions, vocations, or occupations prohibited by state or federal law.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

§ 20717. Requests for Supporting Documentation.

In addition to the Ballot Designation Worksheet requested to be filed with the Secretary of State pursuant to Election Code § 20711 and 3107.3 of this Chapter, the Secretary of State may request that a candidate submit additional supporting documentation or other evidence to support the proposed ballot designation. (a) Time is of the essence regarding all matters pertaining to the review of proposed ballot designations submitted by candidates for public office. Failure to promptly submit requested supporting materials will preclude consideration of such materials and the rendering of a summary, final decision on the candidate’s proposed ballot designation.
(b) The Secretary of State will communicate, whenever possible, with the candidate in the most expeditious manner, including, but not limited to, telephone, facsimile transmission and electronic mail at the number or address provided by the candidate.
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BALLOT DESIGNATION REGULATIONS (continued)

When the candidate does not have reasonable access to a facsimile machine or electronic mail, the Secretary of State will transmit written communication to the candidate by means of overnight express delivery to the address provided by the candidate. (c) The candidate shall have the burden of establishing that the proposed ballot designation that [they have] submitted is accurate and complies with all provisions of Elections Code § 13107 and this Chapter.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

§ 20718. Communication of Decisions Regarding Ballot Designations. (a) An official copy of the decision of the Secretary of State regarding a candidate’s ballot designation will be made in writing and transmitted directly to the candidate by registered or certified mail, return receipt requested, to the address provided by the candidate. The Secretary of State shall also provide a copy to the elections official in the candidate’s county of residence and to the elections official of each county within the political subdivision.

Copies may also be made available to all other candidates in the race. (b) At the request of the candidate, the Secretary of State will transmit an unofficial copy of the decision of the Secretary of State regarding the candidate’s proposed ballot designation by facsimile transmission sent to the facsimile number listed on the candidate’s Ballot Designation Worksheet. When the candidate does not have reasonable access to a facsimile machine, the Secretary of State will transmit to the candidate, at the candidate’s request, an unofficial copy of the decision by means of overnight express delivery to the address listed on the candidate’s Ballot Designation Worksheet provided. If the candidate has not submitted a Ballot Designation Worksheet, the Secretary of State will transmit an official copy to the facsimile number provided by the candidate or, if the candidate does not have reasonable access to a facsimile machine, by overnight express mail to the address provided by the candidate.
(c) All written decisions of the Secretary of State regarding ballot designations are public records and are available for inspection and copying at the public counter of the Elections Division of the Office of the Secretary of State, 1500 11th Street, Fifth Floor, Sacramento, California 95814.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code

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BALLOT DESIGNATION REGULATIONS (continued)

§ 20719. Service of Legal Process Regarding Ballot Designations. (a) In the event a candidate or other interested party files a petition for the issuance of an extraordinary writ with the court or other legal action pertaining to a candidate’s ballot designation, the summons and any other legal process should be served upon the Chief Counsel to the Secretary of State, Legal Affairs Unit, Executive Office of the Secretary, 1500 11th Street, Sixth Floor, Sacramento, California 95814. The Chief Counsel may designate a Deputy Secretary of State in the Legal Affairs Unit to accept service of process on behalf of the Secretary of State.
(b) Telephone notice pertaining to any ex parte applications filed with the court by any candidate or other interested party should be directed to the attention of the Chief Counsel to the Secretary of State at (916) 653-7244. Counsel for all parties to such ex parte matters are admonished that waivers of the Secretary of State’s right to timely notice and the right to personally appear at the ex parte hearing will be granted in writing and only in limited instances.
(c) The Secretary of State shall provide a copy of any legal actions in subdivision (a) or (b) above to the elections official in the county of the candidate’s residence and any other county in the district.

Note: Authority: Section 12172.5, Government Code
Reference: Section 13107, Elections Code
(d) The Secretary of State shall be name as a respondent in any legal action pertaining to a ballot designation for a candidate described in Election Code § 15375, except for a candidate for judge of the superior court.

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Municipal Information Booklet Chapter 3
November 8, 2022

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CANDIDATE STATEMENTS

CANDIDATE STATEMENT FORM (Sample below) — The Candidate Statement Form is provided for candidate use in submitting statements to be printed in the Official Sample Ballot Booklet. The Candidate Statement Form is included with the packet each candidate receives when filing nomination documents.

NOTE: The Official Vote By Mail Voting Instructions and Guide DOES NOT include Candidate Statements.

FRONT BACK

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FORMAT AND STYLE INFORMATION (Sample below) — Statements must be neatly typed.

Statement will be typed in the Official Sample Ballot Booklet using Times New Roman font in 11 point size. Please note, if using any standard font less than Times New Roman in 11 point size, the printed candidate statement may extend to two (2) columns once formatted. Each page contains two (2) columns, additional columns used will increase the estimated cost.

Statements will be printed in uniform type, style and spacing, using block paragraphs and single space format. Text submitted indented or centered will be typed on block paragraph form. Entire statements in all capital letters, bold and italics (or any combination of enhancements) are not acceptable. Indentations cannot be accommodated. Enhanced words that are printed in boldface type, underscored and/or CAPITALIZED are to be clearly indicated. The pronoun “I” is not counted as an enhanced word. Refer to page 41 for the Word Counting Guidelines.

All statements should be checked by the candidate for spelling and punctuation as the elections official is not permitted to edit any material contained therein. It is recommended that you do not use dashes or hyphens at the end of a line.

1 column (1 statement)
2 columns (1 statement)
1 column (1 statement)
2 columns (1 statement)
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STATE LAW
Statements may not include references to other candidates. See Notice to Persons Submitting Candidate Statements on page 29 for restrictions.

No changes are allowed after the statement has been filed.

Statements are confidential until after the close of the nomination period. Once the nomination period closes, the statements are open to public examination for a ten (10) calendar day period.

During this period, a voter may seek a writ of mandate or an injunction requiring any or all data/material to be amended or deleted.

A candidate may request that the statement also be printed in Spanish and included in the Official Sample Ballot Booklet mailed to all voters in the election area. An additional fee is required to print a Spanish candidate statement. In compliance with California Law, (E. C. § 13307 (b)) this office will only print English and Spanish candidate statements to be included in the Official Sample Ballot Booklet for candidates who wish to have one, at the candidate’s own expense.

Translations of candidate statements for Voter Information Booklets may be provided in Armenian, Bengali, Burmese, Cambodian/Khmer, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Korean, Mongolian, Russian, Spanish, Tagalog/Filipino, Telugu, Thai and Vietnamese for qualifying jurisdictions in accordance with Federal Voting Rights Act provisions and Department of Justice specifications. These materials when printed are sent only to voters who have requested them.

No reference to political party affiliation nor mention of any partisan political membership or activity is permitted.

ESTIMATED COST — The candidate statement form (page 24) issued with the nomination documents contains word limitations and estimated costs.

If the candidate statement word limitation is 400 words and a candidate statement 200 words or less is submitted, the entire amount of the estimated cost must be deposited. The estimated cost is based on column price, not by word count.

If a candidate statement is formatted to include numerous paragraph breaks and/or individual listings of accomplishments, endorsements, etc., the printed candidate statement may extend to two (2) columns. If a candidate statement is printed in another language, the translated candidate statement may extend to two (2) or more columns. In these cases, the actual cost for the candidate statement may double or triple and an additional cost may be billed to the City after the election. Please note, costs are calculated by column regardless of how much or how little text there is on each page. Costs are NOT calculated according to word count.

The estimated cost is determined prior to all information being available; therefore, it is an approximation of the actual cost that varies from election to election and may be significantly more or less depending on the actual number of candidates filing statements. 79 Municipal Information Booklet Chapter 3
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INDIGENT CANDIDATES — If a candidate alleges to be indigent and unable to pay the advanced candidate statement fee, then the candidate shall submit to the City Clerk an Affidavit of Financial Worth (sample below) to be used in determining the candidate’s eligibility to defer the candidate statement fee to a later time determined by the city.

The candidate will have to disclose the necessary data requested which includes the candidate’s employer, real estate holdings, tangible personal property and the IRS Form 4506 “Request for Copy of Tax Return.”

AFFIDAVIT OF FINANCIAL WORTH — The candidate shall certify the content of the affidavit as to its truth and correctness under penalty of perjury. The affidavit shall be submitted by the candidate together with their candidate statement in accordance with the specified election deadline.

A determination shall be made whether or not the candidate is indigent. The City Clerk will notify the candidate of its findings. If it is determined that the candidate is not indigent, the candidate shall within three (3) days of notification, excluding Saturdays, Sundays and state holidays, withdraw their candidate statement or pay the requisite fee.

If the City Clerk makes the determination that the candidate is indigent, the elections official shall print and mail the candidate statement in the Official Sample Ballot Booklet. Nothing prohibits the City Clerk from billing the candidate their actual pro rata share of the cost following the election.

AFFIDAVIT
OF

FINANCIAL
WORTH
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PUBLIC EXAMINATION PERIOD — The period between August 13** (E-87) and August 22 (E-78) is the recommended timeframe for the City Clerk to make candidate statements, candidate names and ballot designations available for public examination. A fee may be charged to any person obtaining a copy of the material. During this period, any person may file a writ of mandate or an injunction to require any or all of the data/material in a candidate statement to be amended or deleted. (E.C. §13313)
INCUMBENTS/LIST OF QUALIFIED CANDIDATES — A Final List of Candidates to Appear on the Ballot and Not to Appear on the Ballot should be available for distribution by the end of August. Additionally, these listings will be posted on the RR/CC website www.lavote.net .

CANDIDATE STATEMENTS MUST BE FILED NO LATER THAN 5:00 P.M. ON THE LAST DAY OF THE NOMINATION PERIOD.
**August 13 and 20 (Saturdays) and August 14 and 21 (Sundays) RRCC office will be closed. 81 Municipal Information Booklet Chapter 3
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NOTICE TO PERSONS SUBMITTING CANDIDATE STATEMENTS

CANDIDATE STATEMENTS ARE LIMITED TO THE CANDIDATE’S OWN

QUALIFICATIONS

This applies to all candidates.

The California Elections Code and case law prohibit CANDIDATES from making any reference to another candidate or to another candidate’s qualification, character or activities. If the CITY ELECTIONS OFFICIAL discovers improper content in a candidate statement, the CITY ELECTIONS OFFICIAL will notify the candidate and give the individual an opportunity to correct the improper language in the candidate statement. If the candidate refuses to correct the improper language, the CITY ELECTIONS OFFICIAL, as well as any other voter, may bring legal action against the candidate to correct the statement. The prevailing party may also be entitled to obtain attorney's fees for bringing the action.

All prospective candidates may want to refer to California Elections Code Sections 13307, 13308, 13311, 13313, and 13314, as well as the California Court of Appeal ruling in Dean v. Superior Court, (1998 4th Dist.) 62 Cal. App. 4th 638. However, this list is not exhaustive and candidates are solely responsible for preparation and submittal of candidate's statements that are in conformance with the law. A copy of the above described Elections Code sections and the Dean decision are available from our office at no cost.

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84 Municipal Information Booklet Chapter 4
November 8, 2022
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BALLOT MEASURES

RESOLUTION FOR BALLOT MEASURE TEXT (Sample below) — To ensure that the Registrar-Recorder/County Clerk (RR/CC) uses the precise Ballot Measure Text the City wants printed in the Official Sample Ballot Booklet, the City must include the Ballot Measure Text, with title, (not to exceed 75 words) in the body of the “Resolution Calling for an Election.” Ballot Measure Text should be clearly labeled and identified.

Please note that text in all CAPITAL LETTERS is not acceptable. (See Sample’s Below)

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GENERAL INFORMATION — Cities placing a measure on the County ballot may select one of the following three options:

1. Print a 75 word abbreviated Ballot Measure Text (prescribed by law) only.

2. Print a 75 word abbreviated Ballot Measure Text and include Official Sample Ballot Notice advising voters to call the City Clerk’s Office and request a free copy of the ballot measure enclosure (OR) that the city will be sending voters a supplemental mailing.

3. Print a 75 word abbreviated Ballot Measure Text and include Full Ballot Measure Enclosure Text in the Official Sample Ballot Booklet.

BALLOT MEASURE TEXT (Samples below) — The Ballot Measure Text will appear in the Official Sample Ballot Booklet.

 Measure D — Official Ballot Measure Text (35 words)

ANY CITY SPECIAL MUNICIPAL ELECTION
CHARTER AMENDMENT. Shall the positions
of Chief Deputy and of assistant or deputy
next in line of authority to Chief Deputy, be
removed from the County’s Civil Service System and
placed in the unclassified service?
YES
NO

 Measure G — Official Ballot Measure Text (69 words)

ANY CITY SPECIAL MUNICIPAL ELECTION

ANY CITY PARK GENERAL OBLIGATION
BONDS. PROPOSITION C. Shall Any City
incur bonded indebtedness not to exceed
$46,500,000 in Any City Park to rehabilitate the Rose
Garden and improve, construct and expand the Olympic
Swim Stadium, Regional Recreation Center and,
subject to securing matching public and/or private
funds, the
YES
NO
Environmental Science Learning Center and museums; provided that parking built under this measure be limited to people using these facilities?

REQUEST FOR LETTER DESIGNATION — Cities may request a specific letter designation in writing by E-83 using the letter designation form. An alternate choice should also be submitted, in case the requested letter designation has already been assigned to another jurisdiction. Specific letter designation requests are processed in the order received. The RR/CC will notify the City by E-81 if the requested letter designation is available or if another letter assignment has been made.

WITHDRAWAL AND/OR AMENDMENTS — The City should file a resolution with the Registrar-Recorder/County Clerk by E-83 to amend a measure or if an election is being cancelled because a measure has been withdrawn. (E. C. § 9605)

86 87

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BALLOT ENCLOSURES

TEXT AND TITLES — Ballot enclosures for impartial analyses, arguments, rebuttals, etc. are printed in the voter information portion of the Official Sample Ballot Booklet immediately behind candidate and measure contest pages. Copies of ballot enclosures to be printed in the Official Sample Ballot Booklet should be submitted as attachments to the “Resolution Calling for an Election” or as a separate mailing. Submitted attachments should be clearly identified by appropriate ballot enclosure titles (refer to the chart on page 34).

FORMAT AND STYLE — Please type enclosure text in upper and lower case letters.

Hyphens/dashes (-) are allowed. Enclosures will be typed in the Official Sample Ballot Booklet using a standard font and size determined by the County. However, enclosures may be submitted using any standard font. Title headings are shown in the samples on page 33.

BALLOT ENCLOSURES — Ballot enclosures, including impartial analyses, argument and/or rebuttal text, are printed in “block” paragraphs, which means each paragraph will start on the left, and the right margin will be justified. A double space will appear between paragraphs.

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The argument/rebuttal samples below show how the layout will appear in the Official Sample Ballot Booklet. (A) Argument In Favor, (B) Rebuttal To Argument In Favor, (C) Argument Against and (D) Rebuttal To Argument Against.

A
C D
B
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BALLOT ENCLOSURE TITLES AND WORD LIMITATION CHART — Use this chart in submitting correct titles and word counts for ballot argument enclosures. For Word Counting Guidelines refer to page 41.

CITY ENCLOSURE TITLE TYPES

GENERAL AND SPECIAL MUNICIPAL ELECTIONS CONSOLIDATED

WITH COUNTY ELECTIONS

TITLE WORD LIMITATION
/ ELECTION CODE
 ENHANCED
WORDS
PROPOSED ORDINANCE – MEASURE ____ NO LIMIT N/A
FULL TEXT OF BALLOT MEASURE ______ NO LIMIT N/A
PROPOSED CHARTER AMENDMENT – MEASURE _____ NO LIMIT N/A IMPARTIAL ANALYSIS OF MEASURE ______ 500
(E.C. 9280) N/A
ARGUMENT IN FAVOR OF MEASURE ______ 300
(E.C. 9282) N/A
REBUTTAL TO ARGUMENT IN FAVOR OF MEASURE ______ 250
(E.C. 9285) N/A
ARGUMENT AGAINST MEASURE ______ 300
(E.C. 9282) N/A
REBUTTAL TO ARGUMENT AGAINST MEASURE ______ 250
(E.C. 9285) N/A
MEASURE ______ EXHIBIT NO LIMIT N/A
TAX RATE STATEMENT – MEASURE ______ NO LIMIT N/A
____________________________________CITY SPECIAL
MUNICIPAL ELECTION – MEASURE ______ N/A N/A
 Enhanced Words: bold, underlined and/or CAPITALIZED
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ARGUMENT AND REBUTTAL FORM (Sample below) — This form will be used by authors for submitting “FOR” or “AGAINST” opinions. Ballot argument text shall not exceed 300 words in length including title. Rebuttals shall not exceed 250 words including title.

All authors for submitted ballot arguments must sign the declaration on the reverse side of the Argument and Rebuttal Form. See page 36 for sample of the declaration.

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DECLARATION BY AUTHOR(S) OF ARGUMENTS / REBUTTALS (Sample below) — This form is to be completed by proponents or opponents for ballot measures.

This form includes a statement (to be signed by each proponent/author) declaring that the submitted argument and/or rebuttal is true and correct to the best of their knowledge and belief.

Fill in the
appropriate fields
and provide
information as
indicated on
the form.

No more than
five author
signatures shall
appear on any
argument and/or
rebuttal.

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AUTHORIZATION FOR ANOTHER PERSON TO SIGN REBUTTAL ARGUMENT FORM (Sample below) — Authors of an argument in “favor” or “against” a ballot measure may prepare and submit rebuttal arguments, or may authorize, in writing, another person to sign the rebuttal by completing the following form.

Fill in the appropriate fields and provide information as indicated on the form. Form must include the printed name and signature of the author of ballot argument and the person authorized to sign as rebuttal author. Complete and attach above form to Declaration By Author(s) of Arguments or Rebuttals submitted with rebuttal argument text.

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AVAILABLE FORMS — Copies of forms for submitting ballot measure arguments and rebuttals, referenced in this chapter may be obtained by calling the Election Planning Section at (562) 462-2317 or accessing the RR/CC website at www.lavote.net .

WITHDRAWAL OF ARGUMENTS — Ballot arguments “FOR” or “AGAINST” any measure may be withdrawn by proponents at any time prior to and including the final date fixed for filing arguments.

PUBLIC EXAMINATION — A public examination period is allowed for reviewing submitted arguments and rebuttal arguments during the ten (10) calendar day period immediately following the filing deadline for such documents. Throughout this period, any person may seek a writ of mandate or an injunction to require any or all of the material to be amended or deleted. The writ of mandate or injunction request shall be filed no later than the end of the ten (10) calendar day public examination period.

ORIGINAL FORMS/SIGNATURES — Electronic or faxed copies of arguments and/or rebuttals may be sent to the Registrar-Recorder/County Clerk’s office; however, forms with original signatures must be received by the RR/CC office within 48 hours of the fax transmission.

RESTRICTIONS — If the city plans to include maps and/or graphics , the Registrar- Recorder/County Clerk’s office must be notified prior to the resolution adoption to ensure there are no space limitation problems and ascertain if the City request will require special arrangements and possibly result in additional cost.

LITIGATION —The Registrar-Recorder/County Clerk must be notified of any pending litigation involving ballot enclosures. This includes action taken by the court if amendments or deletions are required on any ballot enclosures. This could potentially cause a delay in meeting established deadlines and/or printing of Official Sample Ballot Booklets.

ORDINANCE/CHARTER AMENDMENTS — Pursuant to Elections Code Sections 9223 and 9280, the City may print a notice in the Official Sample Ballot Booklet advising voters of the availability of a free copy of the Ordinance/Charter Amendment Text. Information on the process of obtaining a copy of ballot enclosures or accessing Ballot Measure Text may be posted on both RR/CC and City websites and may also be printed in a Voter Advisory Notice immediately below the impartial analysis. The City should provide the desired notice text to the RR/CC by E-78.

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VOTER NOTICES

NOTICES PRINTED WITH IMPARTIAL ANALYSIS — Below are samples of three (3) choices of notices that can be printed in the Official Sample Ballot Booklet below the impartial analysis advising voters of the availability of additional ballot information .

If a City cannot meet the established deadlines or if the total of ballot enclosures will exceed the RR/CC’s 30 page print limit, the City should make arrangements with an election supplier to process a supplemental mailing of material for voters. Upon mutual agreement between the RR/CC and the City, the RR/CC will print a voter notice in the Official Sample Ballot Booklet advising voters of the supplemental mailings.

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VOTER NOTICES

NOTICES PRINTED IN VOTER INFORMATION — Below are samples of two (2) choices of notices that can be printed in the voter information portion of the Official Sample Ballot Booklet advising voters that a supplemental mailing will be sent by the city.

______________ CITY

SPECIAL MUNICIPAL ELECTION

Information concerning the City of ________
Measure is being mailed in a separate Voter
Information Pamphlet. Please call the City
Clerk’s Office at (562) xxx-xxxx, if you have any
questions regarding the City Measures.

____________ CITY

SPECIAL MUNICIPAL ELECTION

The City of ____________ will be mailing a
Supplemental Voter Information Pamphlet
regarding Measure E containing the City
Attorney’s Impartial Analysis, Argument in Favor
of Measure E [No Argument Against Measure E
was filed], and the Proposed Charter text. You
may also access these documents from the
Internet at www.ci.xxx.ca.us/cityclerk/election

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The following guidelines are used by the Registrar-Recorder/County Clerk's Office for counting words on candidate statements, ballot measure text, arguments, rebuttals and other ballot enclosures. The guidelines do not apply to ballot designations for candidates. If the text exceeds the specified 200 or 400 word limit, the author will be asked to delete words or change text until the statement conforms with requirements.

1. PUNCTUATION MARKS are not counted. Symbols such as “&” (and), and “#” (number/pound) are not considered punctuation and each symbol is counted as one (1) word.

2. THE WORDS "I", "a", "the", "and", "an" are counted as individual words.

3. PROPER NOUNS, such as geographical names, and names of persons or things, as one (1) word.

EXAMPLE: “Gus Enwright” = 1 word
“City of Los Angeles” = 1 word
“Dalai Lama” = 1 word

4. ABBREVIATIONS such as acronyms or abbreviations for a word, phrase, or expression are counted as one (1) word.

EXAMPLE: UCLA, PTA, USMC, LAPD, U.S.M.C.

5. HYPHENATED WORDS that appear in any generally available standard reference dictionary published in the U.S. at any time within the last 10 calendar years immediately preceding the election are counted as one (1) word.

EXAMPLE: Attorney-at-law

6. DATES… are counted as one (1) word.

EXAMPLE: July 21, 1983 18 June, 1987 3/18 7/21/89

7. NUMERIC COMBINATIONS are counted as one (1) word.

EXAMPLE: 1973 13 1/2 1971-73 5% 8/3/73 #14

8. MONETARY AMOUNTS consisting of a combination of digits are counted as one (1) word.

EXAMPLE: $1,000.00

MONETARY AMOUNTS consisting of a combination of words and digits are counted as two (2) words.

EXAMPLE: $4 million

9. TELEPHONE/FAX NUMBERS are counted as one (1) word.

EXAMPLE: 1-800-815-2666 1-562-462-2317

10. INTERNET WEB SITES/E-MAIL ADDRESSES are counted as one (1) word.

EXAMPLE: http://www.co.la.ca.us www.lavote.gov http://www.lacounty.Info

WORD COUNTING GUIDELINES
FOR

CANDIDATE STATEMENTS / ARGUMENTS / REBUTTALS AND OTHER

ENCLOSURES
(Elections Code Chapter 1. General Provisions, § 9)
98 99

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MULTILINGUAL SERVICES

GENERAL INFORMATION — The 1992 provisions of the Voting Rights Act require that for elections conducted in Los Angeles County voting materials must be available in five languages other than English (Chinese, Japanese, Spanish, Tagalog/Filipino and Vietnamese). In 1998, the Los Angeles County Board of Supervisors instructed this office to include Korean in the translation of voting materials. Following the 2010 U.S. census, we provide translation services in Cambodian/Khmer, Hindi, and Thai as well. In 2018, the California Secretary of State instructed this office to include Armenian and Farsi. In 2020, California Elections Code added Bengali, Burmese, Gujarati, Indonesian, Mongolian and Telugu to the required languages for Los Angeles County.

Currently, Los Angeles County is required to provide the following language assistance to VRA Voters: Armenian, Cambodian/Khmer, Chinese, Farsi, Korean, Spanish, Tagalog/Filipino, and Vietnamese.

Additionally, this office supports Russian.

This office has met with community organizations to determine the most effective manner in which to implement multilingual provisions. A mutual agreement was reached as to what materials would be translated and how multilingual voters would be targeted for election mailings, thereby reducing printing requirements.

This office will continue working with community groups to determine multilingual service requirements for future County elections.

MULTILINGUAL SERVICES (RR/CC) — The county performs the following functions:

1. Translation of Official Sample Ballot Booklet information and related voting materials. If residents of a qualified language equal 3 percent or more of voting age residents, this office will translate and post a facsimile of an Official Sample Ballot Booklet in the qualified language in the affected polling place. The transliteration of candidate names in languages that do not use Roman characters is provided, as instructed by the Department of Justice. These languages include Armenian, Bengali, Burmese, Cambodian/Khmer, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Korean, Mongolian, Russian, Telugu and Thai.

2. Mailing of multilingual ballot information booklets to voters requesting such material.

3. Billing to the City, and if applicable, its pro rata share of the cost of translating, printing and mailing language materials.

Note: In compliance with California Law, (E. C. § 13307 (b)) this office will only print English and Spanish candidate statements in the English language version of the Official Sample Ballot Booklet (for candidates who wish to have one) at the candidate’s own expense.

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RR/CC MULTILINGUAL MATERIALS

All-American Polling Place Video — This is a ten minute video focusing on multilingual issues and procedures. Contact the Training Section at (562) 462-2620 for a copy.

New Targeting System — Lists the precincts in your city that are targeted by our office to have bilingual poll workers. Contact the Pollworker Services Division Manager at (562) 462-2877 or Network and Voter Systems at (562) 462-2445. (May no longer be available.)

TRANSLITERATION OF CANDIDATE NAMES — Candidates may request that their names be transliterated in those languages that do not use Roman Characters as instructed by the Department of Justice. These languages include Armenian, Bengali, Burmese, Cambodian/Khmer, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Korean, Mongolian, Russian, Telugu and Thai. If applicable, candidates must complete a Transliteration Form (Sample below) and file it with their nomination documents by the specified deadline (88 days prior to the election). Candidates may review the transliteration of names and submit changes to the Registrar-Recorder/County Clerk (RR/CC) no later than the last day of the review period, which is normally 60 days prior to the election, but subject to change. Candidates may schedule a review of transliterated names by calling the RR/CC Translation Services Unit at (562) 462-2730 or (562) 462-2676.

FRONT BACK

MULTILINGUAL SERVICES (CITY) — It is the responsibility of the City to translate and print additional voter information that is not included in the County’s Official Sample Ballot Booklet.

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TELEPHONE GUIDE

You may obtain information about specific election services by calling the following telephone numbers at the Registrar-Recorder/County Clerk Department.

Registration/Official Sample Ballot Booklet Inquiries/Provisional Ballot Status To verify registration status, inquire about the Official Sample Ballot Booklet or provisional ballot status
1 (800) 815-2666
Option 2

Vote By Mail……………………………………………………………………………
To learn more about Vote By Mail Ballot information
1 (800) 815-2666
Option 2
Election Information………………………………………………………………….

To learn more about elections, registration and voter services 1 (800) 815-2666
Option 4
Official Sample Ballot Booklet Translations……………………………………...

To request a translated Official Sample Ballot Booklet in one of the eligible languages: Armenian, Cambodian/Khmer, Chinese, Farsi, Hindi, Japanese, Korean, Russian, Spanish, Tagalog/Filipino, Thai or Vietnamese 1 (800) 481-8683
or
1 (800) 815-2666
Option 3
Vote Centers and Election Workers ………………………………………………
To learn more about Vote Centers or to become an election worker 1 (800) 815-2666
Option 7
Registering to Vote…………………………………………………………………...

To register to vote during regular office hours, 8:00 a.m. to 5:00 p.m. 1 (800) 815-2666
Option 2
Candidate Nomination Procedures……………………………………………......

To inquire about election dates, offices to be filled, qualifications for office, nomination filing dates, and procedures
(562) 462-2317
Campaign Finance Disclosure……………………………………………………...

To inquire about campaign financial statement filing requirements for candidates, committees and officeholders
(562) 462-2339
Voter Fraud Hotline…………………………………………………………………...

To report factual information regarding illegal registration and/or voting activities (the hotline is available 24 hours a day, seven days a week by pressing option 5 of the menu)
1 (800) 815-2666
Option 5
TDD (Telecommunications Device for the Deaf)………………………………… For the hearing impaired
(562) 462-2259
Election Coordination………………………………………………………………..

To inquire about Questionnaires, Recalls and/or Letter Designations (call or email the Election Coordination Unit at [email protected]) (562) 462-2912

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AVAILABLE REPORTS AND MATERIALS

ELECTION VOTE CENTER BY VOTE CENTER TYPE — This report is in election precinct sequence within ballot group number. It shows the established precinct numbers, total voters, and vote center locations. It is available approximately seventy (70) days before the election and is updated on a weekly basis.

ELECTION WORKERS BY VOTE CENTER LOCATION — This report shows the vote center location and the election workers. It also indicates if a vote center is accessible to the disabled and elderly. It is available approximately seven (7) days before the election.

STREET INDEX — This report is produced for each election precinct and is listed in alphabetical order by street address. The final list is available fifteen (15) days before the election.

VOTE CENTER BY ADDRESS RANGE BY SPECIFIC CITY — This report is in alphabetical street address sequence within a city. It shows the vote center description and address for each location within the city. It is available approximately seven (7) days before the election.

TELEPHONE ANSWERING GUIDE — This guide is to assist telephone operators in responding to telephone inquiries concerning different types of election problems. It is available approximately seven (7) days before the election.

MEDIA KIT — A media kit is prepared to provide information about the election, including election night operations at the central tally location. It is available approximately seven (7) days before the election.

VOTE CENTER MAPS — These maps, which show the location of each vote center, will automatically be supplied to each vote center.

VOTE CENTER LOOK-UP ON WEBSITE — Cities may request their election vendor to provide the Registrar-Recorder/County Clerk with a file containing their vote center information. The information will be loaded into the RR/CC’s Vote Center Look-up Website. Vote Center data is normally available on the internet two business days after the RR/CC receives the information. Please contact Network and Voter Systems at (562) 462-2445 for a layout of the file.

COPIES OF THESE REPORTS/GUIDES ARE AVAILABLE TO ASSIST CITY CLERKS WITH ANY QUESTIONS THEY MAY RECEIVE PERTAINING TO THEIR MUNICIPAL ELECTION.

PLEASE NOTIFY THE EXECUTIVE OFFICE (AND PRINCIPAL CONTACT FOR CITY CLERKS) IN WRITING OR BY CALLING (562) 462-2800. IF YOU WISH TO RECEIVE ANY OF THE

ABOVE MATERIALS, PLEASE INDICATE WHETHER YOU WANT THE DOCUMENTS TO BE MAILED OR YOU WILL ARRANGE FOR PICK UP.

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SIGNATURE VERIFICATION SERVICES

To verify signatures on petitions, candidate nomination papers, Vote By Mail ballot applications, and returned voted ballots, Cities have the option of contracting with the Department of Registrar-Recorder/County Clerk (RR/CC) OR sending city staff to the:

Registrar-Recorder/County Clerk
Data Entry and Signature Verification Section, Room 4007 12400 Imperial Highway
Norwalk, California 90650

The RR/CC will provide work space and access to computer stations as well as microfilm readers to view voter signatures.

1. MICROFILM READERS — There is no charge to Cities for their staff to use the microfilm equipment for signature verification. If RR/CC supervision is required, dedicated labor will be charged to the City based on the hourly wage of the supervisor(s).

2. ONLINE TERMINALS — There is no charge to Cities for their staff to verify signatures using our Voter Information Management System (VIMS). If RR/CC supervision is required, dedicated labor will be charged to the City based on the hourly wage of the supervisor(s).

3. RESERVATIONS — There may be a limited number of computer stations available for signature verification. Computer stations are available for Cities’ use on a “first come, first served” basis. Please contact the Data Entry and Signature Verification Section at (562) 462-2371 for information regarding availability of equipment and to make reservations.

4. COST — Effective July 1, 2010 the rate for the Registrar-Recorder/County Clerk’s staff to verify signatures:

 $0.97 per signature on the Voter Information Management System (VIMS) which accounts for approximately 95% of all registered voters,

 $2.45 per signature for signatures that are not available on VIMS (i.e. on Microfilm) which involves a more labor-intensive search and accounts for the remaining 5% of registered voters.

These fees are SUBJECT TO CHANGE without notification. You may contact the Data Entry and Signature Verification Section at (562) 462-2371 if you have any questions regarding cost.

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ELECTION NIGHT

SEMI-FINAL OFFICIAL RESULTS AND CERTIFICATION

SEMI-FINAL OFFICIAL RESULTS — The week prior to the election, you will be notified of the phone numbers assigned to City Clerks, candidates, and the public to contact and obtain semi-final election results.

All semi-final results will be released from the Registrar-Recorder/County Clerk’s headquarters located at the following address:

Registrar-Recorder/County Clerk
12400 Imperial Highway
Norwalk, California 90650

Semi-final results will also be continuously updated and displayed on the Department’s website ( www.lavote.gov) throughout Election Night and during the Official Canvass.

Vote By Mail ballot semi-final results will be available by approximately 8:15 p.m. on Election Night. Precinct semi-final results will be available as ballots are processed.

Bulletins are updated and results released approximately every 30 minutes until the last semi-final official results are tallied on Election Night/early the following morning.

Copies of results by precinct will be available at the RR/CC, Election Information Section Counter, 2nd Floor, Room 2013 on the Wednesday following the election (afternoon).

CERTIFICATION OF OFFICIAL RESULTS — On December 5, 2022 the Registrar- Recorder/County Clerk is tentatively scheduled to certify election results. On December 6, 2022 the Board of Supervisors is tentatively scheduled to declare the election officially concluded.

Certificates will be mailed to City Clerks unless other arrangements are made by the City Clerk. Please contact the Election Planning Section at (562) 462-2317 to make arrangements for the pick up, faxing and/or mailing of your certification.

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2022

JANUARY

FEBRUARY

MARCH
S M T W Th F S S M T W Th F S S M T W Th F S
1 1 2 3 4 5 1 2 3 4 5
2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 27 28 29 30 31
30 31

APRIL

MAY

JUNE
S M T W Th F S S M T W Th F S S M T W Th F S
1 2 1 2 3 4 5 6 7 1 2 3 4
3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11
10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30

JULY

AUGUST SEPTEMBER
S M T W Th F S S M T W Th F S

S M T W Th F S
1 2 1 2 3 4 5 6 1 2 3
3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10
10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 30
31 OCTOBER

NOVEMBER

DECEMBER
S M T W Th F S S M T W Th F S S M T W Th F S
1 1 2 3 4 5 1 1 3
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 30 31

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Bellflower City CouncilJune 13, 2022

Bellflower City Council
June 13, 2022