10-J
TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Bernardo Iniguez, Public Works Manager
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 1 to the Public W orks Contract for City Project No. 21/22-03, in a form approved by the City Attorney, with VIDIFLO, LLC, for additional audio/video equipment for The Mayne Events Center Audio/Video System Upgrade.
DATE: August 24, 2022
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute Amendment No. 1 with VIIDIFLO, LLC (VIDIFLO) for additional audio/video equipment for The Mayne Events Center Audio/Video Upgrade (the “Project”).
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager, or designee, to execute Amendment No. 1 to the Public Works Contract with VIDIFLO for City Project No. 21/22-03, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The additional amount in Amendment No. 1 is $23,170.85, which represents an increase of 38.6% from the current contract amount of $59,995.14. The revised contract amount would be $83,165.99. Funds are available in Account No. 040-47500-9000 (PEG Equipment Purchases).
DISCUSSION
In accordance with Resolution No. 20-59 and Bellflower Municipal Code (BMC) Chapter 3.30, the City is subject to the informal bidding procedures set forth in the Uniform Public Construction Cost Accounting Act (“UPCCAA”). The UPCCAA and BMC Chapter 3.30 authorize the City Manager to execute public works contracts for public projects less than $60,000.
Staff Report – Amendment to Public Works Contract for City Project No. 21/22-03 August 24, 2022
DISCUSSION – Continued
Public Works solicited a bid proposal from VIDIFLO to upgrade the audio/video system at The Mayne Events Center. This improvement is necessary to improve the quality of the audio/video system and simplify its operation. VIDIFLO provided the requested proposal for an amount of $59,995.14, which Public Works reviewed and found to be acceptable.
As authorized by the UPCCAA and BMC Chapter 3.30, the City Manager executed the Public Works Contract for the Project. After commencement of the Project, it was determined that additional audio/video equipment would be necessary for the Project.
Following is the additional work and the respective costs for each change order:
Change
Order No.
Description Amount
1 Purchase and installation of additional microphones and ancillary audio equipment per Change Order Request
# COR21111601.
$12,585.51
2 Purchase, installation, and programming of three (3)
Crestron wireless touch panels and ancillary equipment
per Change Order Request # COR21120301.
$10,585.34
Total $23,170.85
The total additional cost of $23,170.85 represents an increase of 38.6% from the original contract amount. In accordance with § 3-2.1 of the Standard Specifications for Public Works Construction (aka, the “Green Book”) which is incorporated into the City’s standard public works contracts, changes to the scope of work that exceed 25% of the original contract price require an amendment to the contract. The proposed amendment would result in a total contract amount of $83,165.99, which exceeds the City Manager’s signature authority. Consequently, Public Works recommends that the City Council authorize the City Manager to execute Amendment No. 1 with VIDIFLO for additional audio/video equipment for the Project.