10-J — Bellflower City Council, September 26, 2022

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10-J

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Jim DellaLonga, Director of Economic Development

SUBJECT: Consideration and possible action to execute Agreement File No. 952 with The Addressers, Agreement File No. 953 with Intergraphics Company, and Agreement File No. 954 with
OnGraphics, in forms approved by the City Attorney, for on-call commercial printing services.

DATE: September 26, 2022

EXECUTIVE SUMMARY

In order to provide maximum flexibility for various City departments and their commercial printing needs, staff is recommending the implementation of three multi-year, on-call commercial printing contracts. This action would authorize the City Manager to execute Agreement File No. 952 with The Addressers, Agreement File No. 953 with Intergraphics Company, and Agreement File No. 954 with OnGraphics, in forms approved by the City Attorney, for on-call commercial printing services for a total annual amount not to exceed $135,000.

RECOMMENDATION TO THE CITY COUNCIL

1) Authorize the City Manager to execute Agreement File Nos. 952, 953, and 954, in forms approved by the City Attorney; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

The maximum task order amount for the sum of Agreement File Nos. 952, 953, and 954, will be $135,000 annually. The hourly rates for design services will vary depending on the desired printing formats and services. Commercial print services will be paid out by a number of specific accounts in the Parks & Receration Department, Economic Development Department, City Clerk’s Office, Public Safety Department, and Public Works Department.

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Staff Report – Commercial Printing Services
September 26, 2022

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DISCUSSION

In an effort to provide flexibility to multiple City departments and streamline the contracting process for commercial printing services, staff is recommending the implementation of three multi-year, on-call commercial printing contracts. The recommended vendors have all been utilized by staff for various commercial print jobs in the past and have provided those services in a cost-effective and timely manner.

The Parks and Recreation Department prints three brochures annually featuring current City news, available recreation classes, Bellflower events, and paid business advertising. These brochures are sent to all residential and business addresses via direct mail. In addition to the brochures, the Parks & Recreation Department prints a variety of flyers, banners, signs, invitations, information pamphlets, and posters.

The Economic Development Department produces City postcards, brochures, displays, and signage, as well as election-related materials for the City Clerk’s Office and annual reports for the Finance Department. Postcards and brochures are sent via USPS for direct mail, and the topics and designs of these materials have varied from year to year to promote City projects, increase citizen engagement, notify the community of any city-wide changes, etc. Larger prints are designed for public presentations on firm material, such as foam core or coroplast.

Additionally, the Public Safety and the Public Works Departments intermittently utilize commercial printing services for the printing and distribution of public safety related efforts, such as discouraging illegal fireworks and no-parking notices.

In order to facilitate the printing of these materials and have flexibility in choosing a vendor if one vendor is unable to meet the City’s timing requirement, staff is recommending entering into agreements with The Addressers, Intergraphics Company, and OnGraphics for on-call commercial printing services.

ATTACHMENTS

Agreement File No. 952 .................................................................................................. 3 Agreement File No. 953 ................................................................................................ 16 Agreement File No. 954 ................................................................................................ 28

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AGREEMENT FILE NO. 952

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND
SIERRA CREATIVE SYSTEMS INC. DBA THE ADDRESSERS

FOR ON-CALL COMMERCIAL PRINTING SERVICES

THIS AGREEMENT is entered into this 26th day of September 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY”) and THE ADDRESSERS, a California Corporation (“CONSULTANT”).

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;

B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;

C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed sum(s) as set forth in duly executed Task Order(s).

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.

B. The specific services required of CONSULTANT under this Agreement will consist of the tasks and obligations defined in a Task Order approved by CITY and CONSULTANT, in response to specific project scopes of work and services requested by CITY. Any duly executed and approved Task Order will become a part of this Agreement.

C. Consulting services required by CITY will be provided on an as-needed basis with CITY determining and advising CONSULTANT as to when specific services are required to be performed or completed by CONSULTANT.

3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement and as set forth in each approved Task Order, CONSULTANT must submit a detailed - Page 3 of 39 -

City of Bellflower
Agreement File No. 952
The Addressers

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invoice to CITY which lists tasks performed, the percentage of the task completed during the billing period, and/or the cumulative percentage completed for each task.

5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

6. ADDITIONAL WORK.

A. CITY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional W ork is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.

C. Payments over $$25,000 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:

i. Carefully investigated and considered the scope of services to be performed;

ii. Carefully considered how the services should be performed; and

iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

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Agreement File No. 952
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B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

8. TERM. The term of this Agreement will be from September 26, 2022 to September 26, 2025. The Manager, at CITY’s option, may renew the term of the agreement by a year not to exceed a total of two (2) renewals or five (5) years total for the cumulative agreement. Unless otherwise determined by written amendment between the parties, this Agreement will terminate at the end of the Term or as set forth in Section 16, except that the term will be extended to the completion date of any Task Order in effect at the end of the term of this Agreement.

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:

i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and

ii. CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.

11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:

A. Exhibit A: Scope of Work

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Agreement File No. 952
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12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

15. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work.

D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
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Agreement File No. 952
The Addressers

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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY’s property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk.

18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

19. INDEMNIFICATION.

A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
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Agreement File No. 952
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D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

23. INSURANCE.

A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits

Commercial general liability $2,000,000

Business automobile liability $1,000,000

Workers compensation Statutory requirement

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Agreement File No. 952
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B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

C. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.”

F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.

G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self- insured retention (“SIR”) and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director.

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Agreement File No. 952
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Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.

25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT:

If to CITY:

Attention: Kent Moon Attention: Jim DellaLonga
The Addressers City of Bellflower
15700 Texaco Ave. 16600 Civic Center Drive
Paramount, CA 90723 Bellflower, CA 90706
(562) 232-1800 X 107 (562) 804-1424 ext. 2224
[email protected] [email protected]

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

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Agreement File No. 952
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28. ☐ This Section applies only if box is checked. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances.

29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

31. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There is one Attachment to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

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Agreement File No. 952
The Addressers

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35. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY’s Manager, or designee, may execute any such amendment on behalf of CITY.

37. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.

41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.

CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.

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City of Bellflower
Agreement File No. 952
The Addressers

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER THE ADDRESSERS

_____________________________ ______________________________ Jeffrey L. Stewart, City Manager Cynthia Garcia, General Manager

ATTEST:

_____________________________
Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

______________________________
Karl H. Berger, City Attorney
Taxpayer ID No. _________________
ATTACHMENT:

Exhibit A – Scope of Work
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EXHIBIT A

Commercial printing services may include:

Brochures, vinyl banners, notices, promotional flyers, posters, large-format prints, signage, mailers and direct mail services. On average, the City of Bellflower produces three Parks & Recreation brochures, event invitations, a variety of promotional flyers and posters, and several postcards per year, that may include public service announcements, economic development opportunities and voter election materials.

TYPE ACTION PIECES (avg) PRINT COST not to exceed
(w/o postage)
Spring Brochure
Parks & Rec
Print / Direct Mail 28,500 $11,908.18 (AVG)
Summer Brochure
Parks & Rec
Print / Direct Mail 28,500 $13,292.15 (AVG)
Fall/Winter Brochure
Parks & Rec
Print / Direct Mail 28,500 $13,397.65 (AVG)
Special event prints
various (P&R)
Print / Delivered $70,414.24
Special event prints
various (City Hall Depts
including PW & PS)
Print / Pick up $150 (Meeting Your Needs)
$150 (ACFR)
$1000 (No Parking Signs)
$1000 (Project posters)

8.5”x11” postcards (4x)
Economic Development
Print /Direct Mail 26,488 $3,175 X 4 = $12,700

8.5”x11” postcards (2x)
City Clerk
Print /Direct Mail 26,488 $3175 x 2 = $6350

8.5”x11” postcards (1x)
Public Safety
Print /Direct Mail 26,488 $3175 x 1 = $3175

GRAND TOTAL $133,537.22

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EXHIBIT A

Commercial printing services may include:

8.5”x11” postcards (4x)
Economic Development
Print /Direct Mail 26,488 $3,175 X 4 = $12,700

8.5”x11” postcards (2x)
City Clerk
Print /Direct Mail 26,488 $3175 x 2 = $6350

8.5”x11” postcards (1x)
Public Safety
Print /Direct Mail 26,488 $3175 x 1 = $3175

GRAND TOTAL $133,537.22

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AGREEMENT FILE NO. 953

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND

INTER-GRAPHICS COMPANY

FOR ON-CALL COMMERCIAL PRINTING SERVICES

THIS AGREEMENT is entered into this 26th day of September 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY”) and INTER-GRAPHICS COMPANY, a California Corporation (“CONSULTANT”).

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;

B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;

C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed sum(s) as set forth in duly executed Task Order(s).

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.

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Agreement File No. 953
Inter-Graphics Company

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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement and as set forth in each approved Task Order, CONSULTANT must submit a detailed invoice to CITY which lists tasks performed, the percentage of the task completed during the billing period, and/or the cumulative percentage completed for each task.

6. ADDITIONAL WORK.

A. CITY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.

C. Payments over $$25,000 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:

i. Carefully investigated and considered the scope of services to be performed;

ii. Carefully considered how the services should be performed; and

iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

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Agreement File No. 953
Inter-Graphics Company

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9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:

i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and

ii. CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

A. Exhibit A: Scope of Work;

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Agreement File No. 953
Inter-Graphics Company

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13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
- Page 19 of 39 -

City of Bellflower
Agreement File No. 953
Inter-Graphics Company

Page 5 of 11 ends

19. INDEMNIFICATION.

B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
- Page 20 of 39 -

City of Bellflower
Agreement File No. 953
Inter-Graphics Company

Page 6 of 11 ends

20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

23. INSURANCE.

Type of Insurance Limits

Commercial general liability $2,000,000

Business automobile liability $1,000,000

Workers compensation Statutory requirement

- Page 21 of 39 -

City of Bellflower
Agreement File No. 953
Inter-Graphics Company

Page 7 of 11 ends

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this - Page 22 of 39 -

City of Bellflower
Agreement File No. 953
Inter-Graphics Company

Page 8 of 11 ends

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT:

If to CITY:

Attention: Mike Cabrera Attention: Jim DellaLonga
Inter-Graphics Co. City of Bellflower
103 Crabapple Dr. 16600 Civic Center Drive
Pomona, CA 91767 Bellflower, CA 90706
(213) 705-3939 (562) 804-1424 ext. 2224
[email protected] [email protected]

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

- Page 23 of 39 -

City of Bellflower
Agreement File No. 953
Inter-Graphics Company

Page 9 of 11 ends

Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

- Page 24 of 39 -

City of Bellflower
Agreement File No. 953
Inter-Graphics Company

Page 10 of 11 ends

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

- Page 25 of 39 -

City of Bellflower
Agreement File No. 953
Inter-Graphics Company

Page 11 of 11 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER INTER-GRAPHICS COMPANY

_____________________________ ____________________________ Jeffrey L. Stewart, City Manager Mike Cabrera, Owner

ATTEST:

_____________________________
Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

_____________________________
Karl H. Berger, City Attorney
Taxpayer ID No. 26-0309934 ATTACHMENT:

Exhibit A – Scope of Work
- Page 26 of 39 -

EXHIBIT A

Commercial printing services may include:

8.5”x11” postcards (4x)
Economic Development
Print /Direct Mail 26,488 $3,175 X 4 = $12,700

8.5”x11” postcards (2x)
City Clerk
Print /Direct Mail 26,488 $3175 x 2 = $6350

8.5”x11” postcards (1x)
Public Safety
Print /Direct Mail 26,488 $3175 x 1 = $3175

GRAND TOTAL $133,537.22

- Page 27 of 39 -

Page 1 of 11 ends

AGREEMENT FILE NO. 954

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF BELLFLOWER AND

ON GRAPHICS

FOR ON-CALL COMMERCIAL PRINTING SERVICES

THIS AGREEMENT is entered into this 26th day of September 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY”) and OSCAR NERI, the sole proprietor of ON Graphics (“CONSULTANT”).

1. CONSIDERATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;

B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;

C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed sum(s) as set forth in duly executed Task Order(s).

2. SCOPE OF SERVICES.

A. CONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.

City of Bellflower
Agreement File No. 954
ON Graphics

Page 2 of 11 ends

6. ADDITIONAL WORK.

C. Payments over $$25,000 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.

7. FAMILIARITY WITH WORK.

A. By executing this Agreement, CONSULTANT agrees that it has:

i. Carefully investigated and considered the scope of services to be performed;

ii. Carefully considered how the services should be performed; and

iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

- Page 29 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 3 of 11 ends

9. TIME FOR PERFORMANCE.

A. CONSULTANT will not perform any work under this Agreement until:

i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and

ii. CITY gives CONSULTANT a written notice to proceed.

B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.

A. Exhibit A: Scope of Work;

- Page 30 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 4 of 11 ends

13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

16. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

B. CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.

E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
- Page 31 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 5 of 11 ends

19. INDEMNIFICATION.

B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
- Page 32 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 6 of 11 ends

20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.

23. INSURANCE.

Type of Insurance Limits

Commercial general liability $2,000,000

Business automobile liability $1,000,000

Workers compensation Statutory requirement

- Page 33 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 7 of 11 ends

D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this - Page 34 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 8 of 11 ends

26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT:

If to CITY:

Attention: Oscar Neri Attention: Jim DellaLonga
ON Graphics City of Bellflower
15903 Lakewood Blvd. Suite 101 16600 Civic Center Drive Bellflower, CA 90706 Bellflower, CA 90706
(562) 408-2993 (562) 804-1424 ext. 2224
[email protected] [email protected]

27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

- Page 35 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 9 of 11 ends

Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.

- Page 36 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 10 of 11 ends

38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

- Page 37 of 39 -

City of Bellflower
Agreement File No. 954
ON Graphics

Page 11 of 11 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF BELLFLOWER ON Graphics

______________________________ ____________________________ Jeffrey L. Stewart, City Manager Oscar Neri, Owner

ATTEST:

_____________________________
Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

_____________________________
Karl H. Berger, City Attorney
Taxpayer ID No. On File

ATTACHMENT:

Exhibit A – Scope of Work

- Page 38 of 39 -

EXHIBIT A

Commercial printing services may include:

8.5”x11” postcards (4x)
Economic Development
Print /Direct Mail 26,488 $3,175 X 4 = $12,700

8.5”x11” postcards (2x)
City Clerk
Print /Direct Mail 26,488 $3175 x 2 = $6350

8.5”x11” postcards (1x)
Public Safety
Print /Direct Mail 26,488 $3175 x 1 = $3175

GRAND TOTAL $133,537.22

- Page 39 of 39 -

Bellflower City CouncilSeptember 26, 2022

Bellflower City Council
September 26, 2022