14-G
TO:Honorable Mayor and Members of the City Council
ATTENTION:Jeffrey L. Stewart,City Manager
FROM:Susan Crumly,Human Resources and Risk Manager
SUBJECT:Consideration and possible action to receive and file Agreement File No.961,in a form approved by the City Attorney,with Gallagher Benefit Services, Inc.for the purposes of conducting a Total Compensation Study.
DATE:November 28, 2022
EXECUTIVE SUMMARY
For many years the City has conducted compensation studies as a precursor to its biennial labor negotiations and has relied upon Gallagher Benefit Services, Inc. (previously Koff & Associates)to provide this service.This is the agreement to provide these services for the 2023 Compensation Study.
RECOMMENDATION TO CITY COUNCIL
1)Receive and File Agreement File No.961; or
2)Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The cost of the agreement is not to exceed $32,550 and will be paid out of Account No.010-42054-1350.
DISCUSSION
The City is required by its MOUs with AFSCME and BCEA to conduct an independent labor market-based compensation study in the last year of the agreement and make the findings of that study available to the unions by March of that year. This agreement will comply with that requirement.It is important to use the same survey methods and processes to provide consistent data in each salary survey. This can only be achieved by using the same consultant each time the survey is done.
ATTACHMENT
Agreement File No.961 ..................................................................................................2
AGREEMENT FILE NO. 961
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF BELLFLOWER AND
GALLAGHER BENEFIT SERVICES, INC.
FOR A TOTAL COMPENSATION STUDY
THIS AGREEMENT ("Agreement") is entered into this 25th day of October 2022, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city ("CITY") and Gallagher Benefit Services, Inc., a Delaware corporation CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $32,550 for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit"A,"which is incorporated by reference.
B. CONSULTANT wiil, in a professional manner, furnish all of the labor, technical, administrative, professionai and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and ail tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Beliflower
Agreement File No. 961
Gallagher Benefit Services, inc.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ("Manager") may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work ("Additional Work") to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
C. Payments over $32,550 for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i.Carefully investigated and considered the scope of services to be performed;
ii.Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Beliflower
Agreement File No. 961
Gallagher Benefit Services, Inc.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from November 14, 2022 to April 30, 2023.
Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A"; B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i.CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii.CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
Exhibit A
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Beilflower
Agreement File No. 961
Gallagher Benefit Services, Inc.
12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer ldentification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, repo ts and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
F. By executing this dacument, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section.
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Bellflower
Agreement File No. 961
Gallagher Benefit Services, Inc.
OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i.Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct.
ii.Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Bellflower
II Agreement File No. 961
Gallagher Benefit Services, Inc.
D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without li CITY's written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to endII, results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this A reement. CITY will have free9 access at all reasonable times, to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
pe of Insurance Limits
Commercial general liability 2,000,000
I
Professional Liability 1,000,000
Business automobile liabilit 1,000,000Y
Workers compensation Statutory requirement
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Bellflower
Agreement File No. 961
Gallagher Benefit Services, Inc.
Page7of11
B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above wili be a combined single limit per occurrence for bodily injury, personai injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY wili be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis. Any cancelled or non-renewed policy will be replaced with no coverage gap and a current Certificate of Insurance will be provided to the CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of two (2) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of"A:VI."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention SIR") and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. CONSULTANT understands and agrees that satisfaction of I
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Bellflower
Agreement File No. 961
Gallagher Benefit Services, Inc.
this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY's behalf upon the CONSULTANT'S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Attention: Georg S. Krammer Attention: Susan Crumly
Gallagher Benefit Services, Inc. City of Bellflower 2835 Seventh Street 16600 Civic Center Drive
Berkeley, CA 94710 Bellflower, CA 90706
510) 274-2760 562) 804-1424
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations.
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Bellflower
Agreement File No. 961
II h r B n fit ervi In .Ga ag e e e S ces, c
28. This Section applies only if box is checked. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances.
29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement.
31. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.II
33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are Clic:k here to enter text.
Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
34. RULES OF CONSTRUCTION. Each Party had the opportunity to independentl Y review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meanin ; it will not be inter reted strictl9P Y for or against either Party.
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Bellflower
Agreement File No. 961
Gallagher Benefit Services, Inc.
35.SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's Manager, or designee, may execute any such amendment on behalf of CITY.
37. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.
41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financiai resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
City of Bellflower
I Agreement File No. 961
Gallagher Benefit Services, Inc.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF BEL LOWER GALLAGHER BENEFIT SERVICES, INC.
Jeffrey . Stewart, City Manager Georg S. Krammer, Managing Director ATTEST:
G(_
a Oc iqui, City Clerk
APPROVEU O FORM:
1 Karl H. Berger,C' y Attorney
J' Taxpayer ID No. 36-4291971
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
EXHII IT A Z'O PRUFESSIONAL SERVICES AGREEMENT
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I Clty of Bellflower
METHODULOGY / SC4PE OF WORK / DELIVERABLES
TOTAL COMPENSATION STUDY
Deliverable A. Meetings with Study Project Team and Management Staff and Initial Documentation Review,
Identify client project team, contract administrator, and reporting relationships.
Orientation and briefing sessions with the study project team and staff to explain methodology.
Gather all pertinent documentation, including class descriptions,organizational charts, personnel policies, memoranda of understanding, etc.
Review and confirm comparator agencies, benchmark classifications, and identify benefits to be surveyed.
Deliverable B. List of Comparator Agencies, Benchmark Classifications and Benefits to be Collected Confirm comparator agencies:
City of Alhambra City of Buena Park City of Cerritos
City of Cypress City of Downey City of Garden Grove
City of Huntington Park City of La Habra City of Lakewood City of Montebello City of Monterey Park City of Norwalk City of Paramount City of Pico Rivera City of Whittier
I
Confirm 28 classifications to be studied based on an internal relationship analysis of all classifications.
Identify/Confirm benefits to be collected.
Deliverable C. Data from Comparators and Preliminary Data Review K&A to conduct all the data collection and analysis to ensure validity of data and quality control; compare job description to job description;ensure matches of at least 70%.
Review the City's existing job descriptions to ensure understanding of each position to be surveyed.
Collect'obdescri tions or anizati n har np , g o c ts,a d other information from comparator agencies via website, in person, or by telephone.
Make preliminary"matches"using"whole position methodology"and then schedule appointments by telephone, and sometimes in person, with knowledgeable individuals to answer specific questions. Our "whole position methodology" includes factors such as education, experience, problem solving,supervision exercised, etc.
Ensure a very high validity rate and produce data that is substantiated before management, employee representation as well as governing bodies.
Enter data into spreadsheet format designed for ease of interpretation and use.
Present information in a format that will identify the comparator positions used for each class comparison.
Calculate information based upon average and median figures, allowing the City to make informed compensation decisions.
Collect and display benefit data in an easy-to-read format.
Submit three sets of spreadsheets per classification, one with base pay, one with the benefits detail, and one with total compensation statistical data. 2835 Seventh Street, Berkeley, California 94710 510.658.5633 ( www.KoffAssociates.com 5 DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
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Clty of Bellflower
Deliverable D. Draft Com ensation Findin s and Meetin with Pro'ect Teampgg1 Distribute draft findings to the City.
After the City's preliminary review, meet with the project team and various stakeholders to clarify data, receive requests for reanalysis of certain comparators; and answer questions and address concerns.
Provide an opportunity for the project team and other stakeholders to review and question any of our recommended benchmark comparator matches.
If questions arise, conduct follow-up analysis to reconfirm original analysis and/or make corrections.
Deliverable E. Analysis of Internal Relationships and Alignment Determine internal equity for both market driven and non-benchmarked positions.
Develop internal position hierarchy based on the"whole position"classification methodology which we use to do the internal alignment.
Make recommendations regarding vertical salary differentials across the organization.
Deliverable F. Compensation Structure Development(if applicable) Review and make recommendations regarding internal alignment and salary structure within which classifications are allocated, based upon the City's preferred compensation plan.
Discuss draft recommendations with management team prior to developing Interim Report.
Deliverable G. Draft Compensation Report, Final Report and Guidelines for Implementation Complete Draft Report and submit to the City for review, comment, and recommendations, including detailed compensation findings and recommendations; proposed salary ranges, and implementation issues; methodology for continued implementation and maintenance of recommendations.
After the City's questions/concerns are addressed and discussed, create Final Compensation Report.
Deliverable H. Final Presentation
Our proposal includes one initial overview(to approve any changes to the City's list of comparator agencies),one interim study session (to discuss the initial findings of the market salary study),and one final presentation to the City Council, as needed.
2835 Seventh Street, Berkeley, California 94710 510.658.5633 www.KoffAssociates.com 6 I
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
tatcai Compe„
City of Bellflower
TIM ELtNE
Our professional experience is that total compensation studies of this scope and for this size organization take approximately three to four months to complete, allowing for adequate compensation data collection and analysis, review steps by the City,the development of final reports, any appeals, meetings, and presentations. We can begin the study in October/November 2022 after contract execution.
Due to the unprecedented demand on our services, we are currently experiencing an unusually high volume of projects. Therefore, the completion timeline of the study may take slightly Ionger than usual.
We anticipate completion of the market survey in February 2023, with a final report to follow in March 2023Following is a suggested timeline (which can be modified based on the City's needs):
Deliverables Tot i Compensation Stu 1y Completion by
A
Meetings with Study Project Team and Management Staff and IVeek 1
Initial Documentation Review
B
List of Comparator Agencies, Classifications, and Benefits to be Week 1
Collected
C. Data from Comparators and Preliminary Data Review Week 11 D. Draft Compensation Findings and Meeting with Project Team Week 13 E. Analysis of Internal Relationships and Alignment Week 14 F. Compensation Structure Development Week 14
Draft Compensation Report, Final Report and Guidelines for eek 15
Implementation
H. Final Presentation As Scheduled
2835 Seventh Street, Berkeley, California 94710 510.658.5633 www.KoffAssociates.com 7 DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
Clty of Bellflower
COST PROPOSAL
For purposes of this cost proposal,we are assuming that all meetings and presentations will be conducted virtually/remotely and no onsite travel to City offices will occur. Should the City desire onsite meetings, we will be happy to provide our per diem cost for onsite meetings based on travel time and market rate travel cost at the time.
Deii er€sbits fi(ll C7 T1:3 15q1fOP'i j'U" f10UfS
A
Meetings with Study Project Team and Management Staff and Initial 2 Documentation Review
List of Comparator Agencies, Benchmark Classifications, and Benefits B
to be Collected
1 Data from Comparators and Preliminary Analysis of Data (this C. assumes up to 15 comparator agencies and up to 28 classifications, 125 i.e., 25 full-time with benefits and 3 part-time without benefits) p
Draft Compensation Findings/Additional Analysis/Study Project Team 22 Meetings
E. Analysis of Internal Relationships and Alignment 8
F. Compensation Structure and Implementation Plan 8
G. Final Report and Guidelines for Implementation 12
H. Formal Appeals Process * 0
I. Final Presentation 4
Anticipated hours for additional unscheduled meetings and phone calls 4 Total Professional Hours—Compensation 186
Combined professional and clerical composite rate: $175/Hour 32,550 Expenses are included in the composite hourly rate: N/A Expenses include but are not IimiTed to duplicating documents, binding reports,phone, supplies,postage, etc.
TOTAL PROJECT COST NOT TC7 EXCEED 32,550
Additional consulting will be honored at composite rate($175/hrJ Our cost proposa/does not include time to support the City during any labor negotiations that may follow this study. If we are needed for this work, our composite hourly rate will apply and we will charge on a time-and-materials basis.
2835 Se vc:nth Street, E3c rkc ley, Californi, y.7710 5 t?.65 3.5633 www.KotfAssoci tes.com DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
A'c
DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 9 2oizozz
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER NAME:
Arthur J. Gallagher Risk Management Services, Inc. ao"N Ext: 312-704-0100 p,lC No:312-803-7443300S. Riverside Plaza, Suite 1500 E-MAIL Chicago IL 60606 ADDRESS:
INSURER 5 AFFORDING COVERAGE NAIC N
License#:BR-724491 INSURER A:L2XIft ton Insurance Com an 19437 INSURED ARTHJGA113
INSURERB:XL..Sp8Cl8l If1SU 2f1C@ COfTI an 37885
Arthur J. Gallagher&Co. and its subsidiaries
2850 West Golf Road ir+suRER c:Underwriters at Lloyd's London 15792 Roliing Meadows, IL 60008 INSURERD:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER:1350639005 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCIUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR - ADDL,SUBR'.. POLICY EFF POL CY EXP
L7R TYPE OF INSURANCE POUCY NUMBER MM/DD MM/CD/YYYY LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
i CLAIMS-MADE _ OCCUR
A A N
I PREMISES IEa occu_rrence $
f
MED EXP(Any one person) S
I PERSONAL&ADV INJURY S
1 _
IIGEN'LAGGREGATELIMITAPPLIESPER:
I
GENERALAGGREGATE S
I .I POLICY I. .^' jE
y',
LOC I I PRODUCTS COMPlOP AGG $—-
I OTHER.
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
Ea_accident__---_--_ _. ..___-
I ANY AUTO BODILY INJURY(Per person) $
I
I OWNED ' SCHEDULED
BOOILV INJURY(Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY i.jper accid nte 1 .._.--- $
UMBRELLALIAB OCCUR I, I EACHOCCURRENCE
EXCESS LIAB _ ' CLAIMS-MADE AGGREGATE I $
DED - RETENTION$
I
WORKERS COMPENSATION PER ! OTH-
AND EMPLOYERS'UABILITY Y N i
STATUTE '. ER
ANYPROPRIETOWPARTNER/EXECUTIVE E.L EACH ACCIDENT I$
OFFICER/MEMBEREXCLUDED? N A ',.
Mandatory in NH) I i EL DISEASE-EA EMPLOYEEi $
If yes,describe under
DESCRIPTION OF OPERATIONS below I EL DISEASE-POUCV LIMIT . $ A Errors d Omissions 01566449 10/1/2022 10/1/2023 Per CIaiMAggregate 12,000,000 e Excess Errors 8 Omissions I ELU177899-22 10/1/2022 10/V2023 Per C aiMAggregate i $10,000,000CExcessErrors8OmissionsF1012192210/1/2022 10/,/2023 I $13,000,000PerCIaiMAggregate I
DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is requlred) Coverage extends to:Gallagher Benefit Services,Inc.,Attn:Koff 8 Associates,2835 Seventh Street,Berkeley,CA 94710.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
City of Bellflower
16600 Civic Center Drive
AUTHORIZED REPRESENTATIVE
Bellflower CA 90706
D..-
O 1988-2015 ACORD CORPORATION. Ail rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks o`ACORD I
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
DATE MMIDO/YYYY)
R CERTIFICATE OF LIABILITY INSURANCE
i oii oi2o22
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER NAME; Direct All Inquiries to Email
Arthur J. Gallagher Risk Management Services, Inc. PHONe Fivc-" " 300 S. Riverside Plaza, Suite 1500 acNo exc: __ ac Noi:
E-MAIL
Chicago IL 60606 aooREss_Chi Certificates a ajg.com
INSURERjS1 AFFORDING COVERAGE i NAIC#
I
tNsuRER n:Arch Insurance Com an 11150
INSURED ARTHJGAt13
NSURERB:AfCFI I d2fllftll Insurance Com an 30830
Koff&Associates Y Y----_.__
2835 Seventh Street iNsuReR c:
Berkeley, CA 94710 INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER:1926373279 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INOICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSR SUBR--.....-. .- POLICYEFF----POLICYEXP.'...--TYPE OF INSURANCE ADDL
L7R POLICYNUMBER i MM/DD/YYYY MM/DD/YYYY LIMITS
i A X COMMERCIALGENERALLIABILITY Y .. 41GPP4938415 10/1/2022 . 10/1/2023 ' EACHOCCURRENCE !$2,000,000
CLAIMS-MADE OCCUR
DAMA O N
PREM_IS Eaoccurrence__ $,000,000
I I MED EXP(Any one person) 5 10,000
PERSONAL 6 ADV INJURY '. S 2,000.000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 4,000,000 Ii , POIICY ' jE ' X lOC iIPRODUCTS-COMP/OP AGG . $4,000,000 OTHER:
A AUTOMOBILEUABILITY 41CA84938315
I
10/1/2022 10/V2023 COMBINEDSINGLELIMIT ' $5,000,000 A 41CA64939015 10/1/2022 10/1/2023 IEa accidenq
X ANY AUTO
I
BODILY INJURY(Per person))i $
OWNED i SCHEDULED
BODILYINJURY PeracadeN $
H R
DS
ONLY ,,_, AUTOS
X X NON-OWNED PROPERTY DAMAGE
I$— -
AUTOS ONLY I Per acadent)
I S - --- -_..
I AUTOS ONLY I
I _j, UMBRELLA LIAB
EACH OCCURRENCE
EXCESS LIAB ' O.qIMS-MADE AGGREGATE
DED RETENTI` ON$
q WORKERSCOMPENSATION 41WCI4938115 10/1/2022 10l1/2023 ,X PER ' OTH- '.
B AND EMPLOYERS'LIABIUTY y N ', 44WCI0501915 10/1/2022 10/1/2023 ', '
STATUTE - ER
ANYPROPRIETORlPARTNER/EXECUTNE i E.L EACH ACCIDENT ; 5 1,000,000 ESCR PTION OF OPERATIONS below
N/A
I E.L.DISEASE-EA EMP OYEEI$1 000,000
If es,describe under t---..__--
D E.L.DISEASE-POLICY LIMIT 5 1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may I attached if more space is requlred) General Liability:
General Aggregate Per Location Subject to$10 Mil Policy aggregate.
City of Bellflower,its officials,and employees are included as additional insured solely with respect to General Liability policy per form 00 GL0596 00 04 10 as required by written contract with respect to work performed by the Named Insured.The insurance provided in the General Liability policy is primary and any other insurance shall be excess only,and not contributing.
CERTIFICATE HOIDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Bellflower
ACCORDANCE WITH THE POLICY PROVISIONS.
16600 Civic Center Drive
AUTHORIZEDREPRESENTATIVEBellflowerCA90706
4 N__
O 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
This endorsement modifies insurance provided under the foliowing:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
LIQOUR LIABILITY FORM
PRODUCTS!COMPLETED OPERATIONS LIABILITY COVERAGE FORM
SECTION II — WHO IS AN INSURED is amended to include as an additional insured the person or organization who is requ'ired under a wi itten contract with you to be included as an insured under this policy, but only with respect to liability arising out of your operations or premises owned by or rented to you.
All other terms and conditions of this policy rernain unchanged.
Endorsement Number:
Policy Number: 41 GPP4938415
Named Insured: ARTHUR J GALLAGHER & COMPANY
This endorsement is effective on the inception date of this Policy unless otherwise stated herein:
Endorsement Effective Date: 10/01/2022
00 GL0596 00 04 10 Page 1 of 1
I
DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
POLICY NUMBER: 41 GPP4938415
COMMERCIAL GENERAL LIABILITY
CG 20 01 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance 2) You have agreed in writing in a contract or Condition and supersedes any provision to the agreement that this insurance would be contrary: primary and would not seek contribution
Primary And Noncontributory Insurance from any other insurance available to the additional insured.
This insurance is primary to and will not seek
contribution from any other insurance available
to an additional insured under your policy
provided that:
1) The additional insured is a Named Insured
under such other insurance; and
CG 20 01 0413 O Insurance Services Office, Inc., 2012 Page 1 of 1 DocuSign Envelope ID: 8174C23C-28B8-4903-A32F-18E6BC8FF6BB
Certificate Of Completion
Envelope Id: 8174C23C28B84903A32F18E6BC8FF6BB Status: Completed Subject: Complete with DocuSign: City of Bellflower - AFN 961- Gallagher Benefit Services Inc.pdf Source Envelope:
Document Pages: 19 Signatures: 1 Envelope Originator:
Certificate Pages: 4 Initials: 0 City Clerk
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
16600 Civic Center Drive
16600 Civic Center Drive
Bellflower, CA 90706
[email protected]
IP Address:
Record Tracking
Status: Original
10/26/2022 11:22:56 AM
Holder: City Clerk
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Georg Krammer
[email protected]
Managing Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address:
Sent: 10/26/2022 11:25:12 AM
Viewed: 10/27/2022 4:30:06 PM
Signed: 10/27/2022 5:23:40 PM
Electronic Record and Signature Disclosure:
Accepted: 10/27/2022 4:30:06 PM
ID: c31e4700-f10f-4d85-adb8-7e31979ddd00
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/26/2022 11:25:12 AM
Certified Delivered Security Checked 10/27/2022 4:30:06 PM Signing Complete Security Checked 10/27/2022 5:23:40 PM Completed Security Checked 10/27/2022 5:23:40 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Bellflower (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.
Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/8/2020 10:47:26 AM Parties agreed to: Georg Krammer
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact City of Bellflower:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:
To contact us by email send messages to: [email protected]
To advise City of Bellflower of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from City of Bellflower
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Bellflower
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
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The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify City of Bellflower as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Bellflower during the course of your relationship with City of Bellflower.