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TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Bernardo Iniguez, Public Works Manager
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 5 to Agreement File No. 311.2 with KJServices Environmental Consulting, LLC, in a form approved by the City Attorney, to extend the term and modify the compensation for the Administration and Coordination of the Used Oil Recycling Program and Beverage Container Recycling Program.
DATE: January 23, 2023
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute Amendment No. 5 to Agreement File No. 311.2 (Amendment No. 5) with KJServices Environmental Consulting, LLC (KJServices). The purpose of Amendment No. 5 is to modify the compensation for the performance of said services and extend the term of the Agreement.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 5 to Agreement File No. 311.2, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The total amount of compensation to be paid to KJServices is $8,200. Sufficient funds have been budgeted in Account Nos. 010-42346-3000, 010-42348-3000, 010-42346-3105, and 010-42348-3105. This Agreement will be fully funded by grants from the California Department of Resources Recycling and Recovery (CalRecycle).
BACKGROUND
CalRecycle provides annual Used Oil Recycling and Beverage Container Recycling grants to local governments for the establishment of used oil and beverage container recycling programs. Each year, the City receives approximately $10,000 through the Used Oil Payment Program for the Used Oil Recycling Program and approximately $20,000 through the City/County Payment Program for the Beverage Container Recycling Program.
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Staff Report – Amendment No. 5 to AFN 311.2
January 23, 2023
BACKGROUND – Continued
On December 11, 2017, the City entered into Agreement File No. 311.2 with KJServices for a 1-year term through December 31, 2018; on February 11, 2019, the City approved Amendment No. 1 to modify the compensation and extend the term for an additional year; on January 13, 2020, the City approved Amendment No. 2 to modify the compensation and extend the term for an additional year; on January 25, 2021, the City approved Amendment No. 3 to modify the compensation and extend the term for an additional year; and on December 13, 2021, the City approved Amendment No. 4 to modify the compensation and extend the term for an additional year.
ANALYSIS
The proposed Amendment No. 5 would modify the Agreement by extending the term for an additional 6-month term and modify the compensation to perform the following Scope of Services:
Used Oil Recycling Program. KJServices will conduct site visits at certified used oil collection centers and conduct one used oil collection and used oil filter exchange event.
Used Beverage Container Recycling Program. KJServices will continue to promote the recycling of used beverage containers at appropriate community events. KJServices staff will distribute educational materials on both the beverage container recycling program and used oil recycling program at the same booth during special events.
ATTACHMENT
Amendment No. 5 to Agreement File No. 311.2 .............................................................. 3
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AMENDMENT NO. 5 TO
AGREEMENT FILE NO. 311.2 BETWEEN
THE CITY OF BELLFLOWER AND
KJSERVICES ENVIRONMENTAL CONSULTING, LLC
FOR ADMINISTRATION AND COORDINATION OF THE USED OIL RECYCLING
PROGRAM AND BEVERAGE CONTAINER RECYCLING PROGRAM
THIS AMENDMENT No. 5 (“Amendment”) is made and entered into this 23rd day of January 2023, by and between the CITY OF BELLFLOWER, a general law city and municipal corporation (“CITY”), and KJServices Environmental Consulting, LLC, a Caliofrnia limited liability company (“CONSULTANT”).
SECTION 1. Pursuant to Section 1 (Consideration) of Agreement File No. 311.2 (“Agreement”), Section 1(C) is amended to read as follows:
“As additional consideration, CITY agrees to pay consultant a sum not to exceed $8,200 for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this agreement, CITY will pay this sum as specified in the attached Exhibit “A,” which is incorporated by refrence.”
SECTION 2. Pursuant to Section 8 (Term) of the Agreement, the term is amended to read as follows:
“The term of this agreement will be from December 11, 2017 to June 30, 2023.
Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit “A”;
B. Termination as stated in Section 16.”
SECTION 3. Exhibit A (Scope of Services) is replaced in its entirety with the attached Exhibit A.
SECTION 4. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission.
Such electronic signature will be treated in all respects as having the same effect as an original signature.
SECTION 5. Except as modified by this Amendment, all other terms and conditions of Agreement File No. 311.2 remain the same.
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City of Bellflower
Agreement File No. 311.2 - Amendment No. 5
KJServices Environmental Consulting
IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF BELLFLOWER KJSERVICES ENVIRONMENTAL
CONSULTING, LLC
_________________________________ ____________________________ Jeffrey L. Stewart, City Manager Kevin Sales, Principal
ATTEST:
_____________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
_________________________________
Karl H. Berger, City Attorney
Taxpayer ID No. 20-2946603
ATTACHMENT:
Exhibit A – Scope of Services
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CITY OF BELLFLOWER
AGREEMENT FILE NO. 311.2- EXHIBIT A
SCOPE OF SERVICES
USED OIL RECYCLING PROGRAM
TASK #1 –USED OIL COLLECTION CENTERS
KJServices staff will continue to perpetuate the used oil collection center network by completing the following tasks:
• Site Visits: Verify the continuing participation of the existing Bellflower businesses registered as Certified Used Oil Collection Centers (CCCs). This verification will include one (1) yearly on-site visit to each Center to check on their participation and adherence to all the Used Oil program regulations (signs posted, accepting oil from the public, offering the $.40 per gallon rebate, etc).
During these visits staff will also answer any questions the operators have and help them with any program-related problems they may be experiencing. In addition, KJS staff will contact the Centers on a regular basis to gather statistical information about the number of customers bringing in used oil and the total amount of oil collected. CalRecycle allows cities to use grant funds for up to two Certified Center site visits per year. KJServices staff will use the second visit each year to complete the CalRecycle required Site Visit Report for inclusion with the City’s annual report.
• EARTH911: Staff will maintain an accurate listing of the City’s used oil collection centers in the nation-wide Earth911.com environmental database. The Earth911 database will allow Bellflower residents to quickly and easily find their nearest used oil collection center. The Earth911 toll-free phone number, 1-800- CLEANUP, will appear on all program advertising and educational and promotional materials.
• Prospective CCCs: Identify and solicit other appropriate businesses in the City to join the network of Used Oil Collection Centers. KJServices staff will review the location of the existing Used Oil Collection Centers in the City. Based upon their location, KJS will identify under-served areas of the City. KJS staff will then identify auto-related businesses in those areas to contact to participate as a Used Oil Collection Center. The goal will be to locate a Used Oil Collection Center within one half (1/2) mile of each resident in the City of Bellflower.
• Once possible new collection centers are identified, staff will contact the business with a letter explaining the used oil recycling program and its benefits. A follow-up phone call will be made to each business and an on-site visit scheduled to discuss the program with the business owner or manager.
If a business meets the requirements of the program and if the owner expresses a willingness to join the City’s network of collection centers, KJS staff will assist the business in registering with the State to become a Certified Used Oil Collection Center.
COST - $1,000
KJServices Staff -- 10hrs @ $80/hr = $800
CCC Equipment / Support as needed - $200
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TASK #2 –COMMUNITY FILTER EXCHANGE EVENT
KJServices staff will advertise and conduct one (1) Used Oil Collection and Filter Exchange events in order to expand public awareness of the benefits of recycling used oil filters. At these events, Bellflower residents who bring in an old oil filter to recycle will receive a voucher for a free, new filter to exchange in-store that day. Residents are limited to two (2) new filters when they bring in two (2) or more old filters. Filters have a maximum cost of $15 each. Residents who bring in oil or filters to recycle are eligible to receive a free oil change kit. The oil change kit includes a 6-quart oil drain pan, shop towel, funnel, and/or other oil change supplies allowable under the OPP grant.
KJServices staff will coordinate the event with a local Certified Collection Center (CCC), making sure to get corporate and property management approval, along with City approval. KJS staff will arrange for all outreach materials to be approved by CalRecycle before advertising the event.
KJServices will also create a voucher coupon, customized for the event, to use on the day of the event. Staff will set up the event booth with appropriate signage and educational materials to give to all participants. Staff will work with the host business to assure that foot traffic in and out of the store is not hindered.
At the end of the event, KJServices staff will take down the booth, tally the number of visitors and how many filters were brought in for exchange, and make sure the area is devoid of any oil spills or litter. KJServices will provide the City with a report of the event.
KJServices will arrange for newspaper advertisement the week prior to the event via the Retail Me Not mailer sent to every home in Bellflower. All ads will be submitted to the City for approval before going to print. In addition to newspaper advertising, KJS staff will coordinate with the City to place a press release and flyer in the Bellflower E-Citizen newsletter, and the City’s events calendar. KJS staff will print and distribute flyers and filter exchange posters to the CCC, as well as other community hubs. KJS staff will create an online EventBrite page for the filter exchange and use this link when sharing the event on social media (Facebook, Twitter, Instagram), and online community calendars. KJServices will also create a Facebook ad promoting both filter exchange events.
COST - $4,400
KJServices Staff – 15 hrs @ $80/hr = $1,200
Ad and flyer development and editing -- $200
Retail Me Not mailer flyer – $1,700
Facebook advertising - $100
Filter purchase from CCC – $1,200
COST PROPOSAL FOR USED OIL RECYCLING PROGRAM
Task #1 – Used Oil Collection Centers
$1,000
Task #2 – Community Filter Exchange Events & Advertising $4,400
Total Program Expense $5,400
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BEVERAGE CONTAINER RECYCLING PROGRAM
TASK #1 –COMMUNITY EDUCATION AND OUTREACH
KJServices staff will continue to promote the recycling of used beverage containers at appropriate community events. At events that overlap with used oil recycling booths, KJS staff will provide both beverage container recycling program information and used oil recycling materials at the same table.
KJServices staff will provide all event supplies include a City-logo canopy, tables, chairs and program supplies and materials. Staff will setup and take-down the booth and clean up after each event.
Additionally, KJServices will attend the 2023 Recycling Calendar student winner recognition at City Hall.
COST - $2,800
KJServices Staff – 35 hrs @ $80/hr
COST PROPOSAL FOR BEVERAGE CONTAINER RECYCLING PROGRAM
Task #1 – Community Education and Outreach
$2,800
Total Program Expense $2,800
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