14-F
TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Natalie Rivera-Estrada, Management Analyst II
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 2 to Agreement File No. 923, in a form approved by the City Attorney, with Craftwater Engineering, Inc., to incorporate additional survey information for the southwest corner of Simms Park.
DATE: August 14, 2023
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute Amendment No. 2 to Agreement File No. 923 with Craftwater Engineering, Inc. (Craftwater).
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 2 to Agreement File No. 923, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Amendment No. 2 would add $14,597 to Agreement File No. 923, for a total not to exceed amount of $1,454,972. Funds for the Public Safety Center are budgeted in Account No. 011-47253-9000.
BACKGROUND
On February 14, 2022, the City entered into Agreement File No. 923 with Craftwater for the design of the Simms Park Stormwater Capture Project, which includes the environmental review and preparation of CEQA documents for that project. Amendment No. 1 incorporated the Youth and Senior Center Project into the environmental review and CEQA documents being prepared for the Simms Park Stormwater Capture Project. Since the proposed Public Safety Center will also be located at Simms Park, Public Works requested a proposal from Craftwater to provide additional site survey information for the southwest corner of Simms Park. On July 10, 2023, Craftwater provided the requested proposal, which Public Works reviewed and found to be acceptable. The proposed Amendment No. 2 would provide neccesary site survey information for the design of the Public Safety Center.
ATTACHMENT:
Amendment No. 2 to Agreement File No. 923 ...................................................................... 2 -1-
AMENDMENT NO. 2 TO
AGREEMENT FILE NO. 923 BETWEEN
THE CITY OF BELLFLOWER AND
CRAFTWATER ENGINEERING, INC.
FOR DEVELOPMENT OF THE SIMMS PARK REGIONAL STORMWATER CAPTURE
PROJECT DESIGN
THIS AMENDMENT NO. 2 (“Amendment”) is made and entered into this 14th day of August 2023 by and between the CITY OF BELLFLOWER, a general law city and municipal corporation (“CITY”), and Craftwater Engineering, Inc., a California Corporation (“CONSULTANT”).
SECTION 1. Pursuant to Section 36 of Agreement File No. 923 (“Agreement”), Section 1.C (Consideration) is amended to read as follows:
“1.C. CONSIDERATION. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $1,454,972 for CONSULTANT’s services.
CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “B,” which is incorporated by reference.
SECTION 2. Exhibit A (Scope of Services) is replaced by the attached Exhibit A, which is incorporated by reference.
SECTION 3. Exhibit B (Fee Schedule) is replaced by the attached Exhibit B, which is incorporated by reference.
SECTION 4. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission.
Such electronic signature will be treated in all respects as having the same effect as an original signature.
SECTION 5. Except as modified by this Amendment, all other terms and conditions of Agreement File No. 923 remain the same.
[SIGNATURES ON NEXT PAGE]
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City of Bellflower
Agreement File No. 923 Amendment No. 2
Craftwater Engineering, Inc.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF BELLFLOWER CRAFTWATER ENGINEERING, INC.
_____________________________ ____________________________ Jeffrey L. Stewart, City Manager Chad Helmle, President
ATTEST:
_____________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
_____________________________
Karl H. Berger, City Attorney Taxpayer ID No. 83-4491771
ATTACHMENTS:
Exhibit A – Scope of Services
Exhibit B – Fee Schedule
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CITY OF BELLFLOWER
AGREEMENT FILE NO. 923 - EXHIBIT A
SCOPE OF SERVICES
CONSULTANT will perform Tasks 1 through 10 as described under the heading “Scope of Work” in CONSULTANT’s February 9, 2022 proposal titled “Proposal for the Development of the Simms Park Regional Stormwater Capture Project Design”.
CONSULTANT will perform the tasks described in the October 5, 2022 email proposal for the “Teen and Senior Center CEQA Review.” CONSULTANT will perform the tasks described in the “Additional Site Survey” proposed in CONSULTANT’s July 10, 2023 proposal, attached hereto as Exhibit A2
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San Diego | Los Angeles
858.997.8172
craftwaterinc.com
1 July 10, 2023
Ms. Natalie Rivera
City of Bellflower
16600 Civic Center Drive
Bellflower, CA 90706
Subject: Simms Park Regional Stormwater Capture Project (Agreement File No. 923) Change Request for Additional Site Survey
Dear Ms. Rivera:
Craftwater Engineering, Inc. (Craftwater) appreciates the opportunity to submit our request for additional budget to provide additional site survey information for the southwest corner of Simms Park as requested by the City of Bellflower (City).
The following describes the proposed scope of services for this effort.
Scope of Work
Task 2. Site Investigation and Utility Research
Additional Topographic Survey
The limits of the additional topographic survey will cover the southwest corner of the park where the City’s community center and offices presently sit. The additional topographic survey will be comprised of two portions: aerial mapping and ground survey. The existing aerial mapping covers the limits of the additional survey request, however the raw data will need to be processed. One day of field survey has been assumed to obtain supplemental survey data that is obscured.
Deliverable
• Updated topographic base map in AutoCAD format
Fee Proposal and Schedule
Craftwater proposes to perform the scope of services on a time and material basis according to the table below. Our price estimate is based on an assumed level of effort that may vary. If additional out of scope services are requested, these items will be negotiated. The fee breakdown is attached for reference.
Task Due Proposed Price
Task 2. Additional Topographic Survey (Includes 10% Markup for Administrative needs)
NTP + 3 week $14,597
TOTAL ADDITONAL REQUESTED BUDGET $14,597
TASK 2 EXISTING BUDGET $74,500
TASK 2 NEW TOTAL BUDGET $89,097
AGREEMENT FILE NO. 923 - EXHIBIT A2
SCOPE OF SERVICES
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Ms. Rivera
July 10, 2023
2 Thank you for considering this proposal – we look forward to the opportunity to continue to provide technical support for Bellflower with the Simms Park Stormwater Capture Project. Should you have any questions, you may contact Merrill Taylor at 801.380.6498 or [email protected].
Respectfully submitted,
Oliver Galang, PE
Principal Engineer | Craftwater Engineering, Inc
Attachments:
1) Fee Breakdown
2) Subconsultant Proposal
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ODCs
PrincipalQuality CoordinatorProject ManagerSenior EngineerAssociate EngineerJunior EngineerTotal Labor
Hours
Total Labor
Effort
Total
ODCs
Subcontracts (Tetra Tech)Subcontracts (Dudek)Subcontracts (Sustainable Landesign)Total SubconsultantsTOTAL EFFORT277.00 256.00 226.00 210.00 174.00 138.00 Task 2. Site Investigation and Utility Research
Task 2.5.a Topographic Survey and Utility Mapping - - - - - - - - 14,597 - - 14,597 14,597 SUBTOTAL Task 2. Site Investigation and Utility Research - - - - - - - - - 14,597 - - 14,597 14,597 GRAND TOTAL (Not-to-Exceed)- - - - - - - - - 14,597 - - 14,597 14,597 Billing Rates
FEE PROPOSAL FOR: Simms Park Stormwater Capture Project - Final Design Contract Type: Fixed Price by Deliverable Develop design plans for the stormwater capture project at Simms Park in Bellflower, CA Task Description
CRAFTWATER ENGINEERING INC TOTAL COST (10% MARKUP)-7-
17885 Von Karman Avenue, Suite 500, Irvine, CA 92614-5227 Tel 949.809.5000 Fax 949.809.5010 tetratech.com
May 16, 2023
Mr. Merrill Taylor, PE
Craftwater Engineering, Inc.
10711 Oakbend Drive
San Diego, CA 92131
Reference: Proposal for Additional Design Services for the Simms Park Stormwater Capture Project Amendment No. 1 – Additional Topographic Survey
Dear Mr. Taylor:
BACKGROUND
In our original proposal, Tetra Tech prepared a topographic survey for the Simms Park Stormwater Capture Project.
The portion of the park where the City’s community center and offices presently sit was excluded as it was outside the limits of the project. The City is requesting additional topographic survey for this portion of the park to assist with the City’s Youth and Senior Center Design Project. Summarized herein is the work being requested and associated schedule and fee.
SCOPE OF WORK
Task 1: Additional Topographic Survey
The limits of the additional topographic survey will cover the southwest corner of the park where the City’s community center and offices presently sit. The additional topographic survey will be comprised of two portions:
aerial mapping and ground survey. The existing aerial mapping covers the limits of the additional survey request, however, the raw data will need to be processed. One day of field survey has been assumed to obtain supplemental survey data that is obscured.
DELIVERABLES
• Topographic base map in AutoCAD format
SCHEDULE
We anticipate the additional topographic survey to be completed within 3 weeks of notice to proceed.
FEE
Based on the scope of work presented herein, a labor fee estimate is attached with this request. The not-to-exceed fee for the design services herein is $13,270. The hourly fees are based on the schedule that is in our contract.
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Mr. Merrill Taylor, PE
May 16, 2023
2 TETRA TECH
Should you have any questions, please do not hesitate to contact me.
Sincerely,
Mark W. Bush PE
Vice President
MWB/mbl
Attachments
O:\Projects\Irvine\284258\200-284258-22001\ProjMgmt\Contracts\COs\Amendment 1 - Additional Survey\lt001-Amendent 1-Rev01.docx -9-
Price Summary / Totals
Task Pricing Totals 13,270
Bill Rate >350.00 200.00 350.00 135.00 135.00 250.00 330.00 Specify Add'l Fees on Setup 0 Technology Use Fee
Proj Area >13,270
Submitted to: Craftwater (Attn: Oliver Galang)
$0.00
Contract Type: T&M
mile
M&E
Project Phases / Tasks From Thru Months 78 - 8 2 6 52 2 8 60 0.00%13,270 - - - - 13,270 4 5 19 20 21 22 23 1.0. Additional Survey 78 - 8 2 6 52 2 8 60 13,270 - - - - 13,270
1.1. Topographic Survey 78 - 8 2 6 52 2 8 60 13,270 13,270 Totals 78 - 8 2 6 52 2 8 60 0.00%13,270 - - - - 13,270 Task Pricing
TotalsSchedule
Work Days OffWork DaysTotal
Labor Hrs Subs Travel Mat'ls & Equip ODCsLabor
Rate Esc.Labor
Fleet Vehicles
Surveying Specialist2-Person Survey Crew (Non-Prevailing)2-Person Survey Crew (Prevailing Wage)SurveySr Project ManagerSurveying SpecialistPrincipal EngineerProject Manager 1Additional Survey Request Total Price Pricing by Resource
City of Bellflower Simms Park
Price Proposal
Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 5/2/2023-10-
CITY OF BELLFLOWER
AGREEMENT FILE NO. 923 - EXHIBIT B
FEE SCHEDULE
Payment to CONSULTANT for the services described in Exhibit A will be in accordance with CONSULTANT’s Price Proposal, attached hereto as Exhibits B1.
The total amount payable to CONSULTANT will be as follows:
Simms Park Stormwater Capture Project
Task 1. Project Management, Coordination, and Meeting: ..................................$94,762
Task 2. Site Investigation and Utility Research:....................................................$89,097
Task 3. Geotechnical Investigation: .....................................................................$30,275
Task 4. Stormwater Capture Strategy Updates:...................................................$55,696
Task 5. Design Plans, Specifications, and Estimates:........................................$781,286
Task 6. Environmental Documentation (CEQA) and Permitting Support:...........$156,608
Task 7. Public Engagement: ................................................................................$49,684
Task 8. Operation, Maintenance, and Monitoring:................................................$23,265
Task 9. Bid and Award Assistance: ......................................................................$20,478
Task 10. Safe, Clean Water Program Support:.....................................................$25,157
Task 11. Additional Services as Determined by Director of Public Works……....$88,289
Subtotal Simms Park Stormwater Capture Project………………………….$1,414,597
Youth and Senior Center Project
Task 12. Youth and Senior Center Environmental/CEQA Review……………….$40,375
Total Not-to-Exceed Amount.........................................................................$1,454,972
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