TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Natalie Rivera-Estrada, Management Analyst II
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 2 to Agreement File No. 541, in a form approved by the City Attorney, with the cities of Cerritos and Lakewood for Traffic Signal Maintenance Services at the intersection of Palo Verde Avenue and Allington/183rd Street.
DATE: August 14, 2023
EXECUTIVE SUMMARY
Agreement File No. (AFN) 541 represents an agreement between the cities of Bellflower, Cerritos and Lakewood for the cost-sharing allocation associated with routine and extraordinary maintenance services for the traffic signal located at the intersection of Palo Verde Avenue and Allington/183rd Street. As the lead agency, Bellflower is responsible for amending the existing agreement to account for the term of the agreement. Amendment No. 2 provides for these updates.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 2 to Agreement File No. 541, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The average annual traffic signal maintenance costs for this intersection based on the past three years of data is about $2,400. The City receives reimbursement from Lakewood (25%) and Cerritos (50%) for their proportional share of the monthly maintenance costs. Traffic signal maintenance costs for this intersection are programmed in the City’s overall contract for traffic signal maintenance services with the City of Santa Fe Springs.
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Staff Report - Amendment No. 2 to AFN 541 - Traffic Signal Maintenance Services at the Intersection of Palo Verde Avenue and Allington/183rd Street August 14, 2023
DISCUSSION
The City currently has an existing contract with the City of Santa Fe Springs to provide traffic signal maintenance services for all traffic signals in Bellflower. The intersection of Palo Verde Avenue and Allington/183rd Street is one of the locations under contract with Santa Fe Springs. Since the intersection is geographically shared with the cities of Lakewood and Cerritos, all parties entered into a maintenance services agreement (AFN 541) in July 2011 in order to share the routine and extraordinary monthly maintenance costs at this location. Under the current agreement, Cerritos’ share is fifty percent (50%), Lakewood’s share is twenty-five percent (25%), and Bellflower’s share is twenty-five percent (25%).
Amendment No. 2 to AFN 541 will extend the term of the agreement through April 24, 2028. This extension will bring the agreement in line with the overall traffic signal maintenance agreement to allow for future rate changes to coincide with one another.
The amendment also reflects the current rate for routine traffic signal maintenance services at the location ($70 per month).
ATTACHMENT:
Amendment No. 2 to Agreement File No. 541 ................................................................ 3
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AMENDMENT NO. 2 TO
AGREEMENT FILE NO. 541 BETWEEN
THE CITIES OF BELLFLOWER, CERRITOS AND LAKEWOOD FOR
TRAFFIC SIGNAL MAINTENANCE SERVICES AT THE INTERSECTION OF PALO VERDE AVENUE AND ALLINGTON/183RD STREET
THIS AMENDMENT NO. 2 (“Amendment”) is entered into on this 14th day of August 2023, by and between the City of Bellflower, a Municipal Corporation and general law city (“Bellflower”), the City of Cerritos, a Municipal Corporation and charter city (“Cerritos”) and the City of Lakewood (“Lakewood”), a Municipal Corporation and general law city. The City of Bellflower, the City of Cerritos and the City of Lakewood are sometimes individually referred to as the “Party” and collectively as the “Parties”.
WHEREAS, City of Bellflower, City of Cerritos and City of Lakewood entered into an Agreement (“Agreement”) on July 11, 2011 for Traffic Signal Maintenance Services as more specifically described in the Agreement; and
WHEREAS, the Parties desire to amend the Agreement to extend the term of the Agreement; and
WHEREAS, the Parties intend to be bound by the terms and provisions of the Agreement as it is amended herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions herein contained, the Parties agree as follows:
SECTION 1. AMENDMENTS
A. City of Bellflower, City of Cerritos and City of Lakewood hereby amend Section 1 of the Agreement to read as follows:
“This Agreement shall be extended for a period commencing July 12, 2023 and ending April 24, 2028, unless sooner terminated pursuant to the provisions of this Agreement.”
SECTION 2. The rights, obligations and fees of the Parties under this Agreement shall not otherwise be amended, altered or revised except as expressly provided for herein and all other terms of the Agreement shall remain in full force and effect.
SECTION 3. ELECTRONIC SIGNATURES. This Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one amendment binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Amendment, amendments ancillary to this Amendment, and related documents to be entered into in connection with this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
[SIGNATURES ON NEXT PAGE]
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City of Bellflower
Amendment No. 2 to Agreement File No. 541
City of Cerritos and City of Lakewood
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to Agreement File No. 541 as of the date first written above.
CITY OF BELLFLOWER CITY OF CERRITOS
Jeffrey L. Stewart, City Manager Art Gallucci, City Manager
Attest: Attest:
Mayra Ochiqui, City Clerk Vida Barone, City Clerk
Approved as to Form: CITY OF LAKEWOOD
Karl H. Berger, City Attorney Thaddeus McCormack, City Manager City of Bellflower
Attest:
Jo Mayberry, City Clerk
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