TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works
SUBJECT: Consideration and possible action to award a contract to Transwest Truck Center LLC for the purchase of two (2) 2023 F-350 stake bed dump trucks for the Public Works Department and authorize the City Manager to execute a contract with Transwest Truck Center LLC, in a form approved by the City Attorney.
DATE: September 11, 2023
EXECUTIVE SUMMARY
This action would award a contract to Transwest Truck Center LLC (Tranwest) to perform the work described in the Notice of Request for Bids specification document for the purchase of two (2) 2023 F-350 stake bed dump trucks.
RECOMMENDATION TO CITY COUNCIL
1) Award a contract to Transwest for the purchase of two (2) 2023 F-350 stake bed dump trucks; and authorize the City Manager to execute a contract with Transwest, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Transwest was the only dealership to submit a bid. The total cost of the two trucks is $166,693.67 and funds are budgeted in the Equipment Replacement Fund, Account No. 530-18400.
DISCUSSION
The award of a contract to Transwest will be for the purchase of two (2) stake bed dump trucks; one for the Streets Division and one for the Facilities Division. On July 20, 2023, a formal request seeking bids for the requested vehicles was released. One bid was submitted at the formal bid opening on August 14, 2023. The name of the bidder and their bid amount is listed below:
BIDDER BID PRICE
Transwest Truck Center LLC $166,693.67
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Staff Report – Award of contract for the purchase of two (2) 2023 F-350 stake bed dump trucks
September 11, 2023
BID ANALYSIS
Transwest submitted a complete bid package. Staff has determined Transwest is qualified to provide the necessary vehicles and has fulfilled the requirements set forth in the bid request. Staff concludes Transwest is the lowest and most responsive bidder and recommends awarding them the purchase contract for the vehicles. -2-