TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works
SUBJECT: Consideration and possible action to award a contract to Doug Martin Contracting Company, Inc. for the Placing of Slurry Seal on Various Streets (Specifications No. 21/22-06); and authorize the City Manager to execute a contract with Doug Martin Contracting Company, Inc., in a form approved by the City Attorney.
DATE: September 25, 2023
EXECUTIVE SUMMARY
This action would award a contract to Doug Martin Contractring Company, Inc. (Doug Martin), to perform the work described in the Specification documents for the Placing of Slurry Seal on Various Streets (the Project).
RECOMMENDATION TO CITY COUNCIL
1) Award a contract to Doug Martin for the Project and authorize the City Manager to execute a contract with Doug Martin, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Doug Martin submitted the lowest responsive bid in the amount of $635,949.80. The Engineer’s estimated cost plus contingency to perform the work was $716,825.00.
Funds are budgeted in Account Nos. 115-42320-9000 (Measure M), 140-42320-9000 (Gas Tax), and 011-42320-9000 (General Fund).
DISCUSSION
This is the annual slurry seal project at various locations Citywide. The following areas are included in this year’s project:
1) Bounded by Rosecrans Avenue on the north, to Somerset Boulevard on the south, between Woodruff Avenue on the west to east Carfax Avenue on the east (excluding arterial perimeter streets and alleyways).
2) Bounded by Alondra Boulevard on the north, to Flower Street on the south, between Bellflower Boulevard on the west, to Woodruff Avenue on the east (excluding arterial perimeter streets and alleyways).
3) Bounded by Flower Street on the north, to Artesia Boulevard on the south, between Clark Avenue on the west to Woodruff Avenue on the east (excluding arterial perimeter streets and alleyways).
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Staff Report – Award of Contract – Spec. No. 21/22-06
September 25, 2023
DISCUSSION – Continued
4) Bounded by MTA right-of-way on the north, to Rose Street on the south, between Lakewood Boulevard on the west to Clark Avenue on the east (excluding arterial perimeter streets and alleyways).
5) Eucalyptus Avenue, between Somerset Boulevard to Alondra Boulevard.
6) Stevens Avenue, between Somerset Boulevard to Alondra Boulevard.
On August 28, 2023, the City Council adopted Resolution No. 23-33 authorizing solicitation of bids. The City advertised Specifications No. 21/22-06 for bids in accordance with BMC Section 3.28.090. Five bids were submitted at the formal bid opening on September 19, 2023. The names of those bidders and their bid amounts are listed below:
BIDDER BID PRICE
Doug Martin Contracting Company, Inc. $635.949.80
American Asphalt South, Inc. $742,332.50
Pavement Coatings Co. $769,350.00
All American Asphalt $816,800.00
Roy Allan Slurry Seal, Inc. $822,907.10
BID ANALYSIS
Doug Martin submitted a complete bid package. Staff has verified its contractor’s license status, references, and registration with the Department of Industrial Relations.
Doug Martin is qualified to perform the work described and has fulfilled the requirements set forth in the Specification documents. Staff concludes Doug Martin is the lowest responsive and responsible bidder and recommends that the City Council award a contract to Doug Martin.
SPECIFICATIONS
The Specification documents are available for public inspection at the Public Works Department Office, 9944 Flora Vista Street, Bellflower, California until completion of the Project and, subsequently, as official records, will be maintained by the City Clerk’s Office.
ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000, et seq.) and CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000, et seq.), the City conducted an environmental assessment. Based on the environmental assessment, the project was determined to be categorically exempt pursuant to CEQA Guidelines § 15303 (Class 1 – Existing Facilities). -2-