TO: Honorable Mayor and Members of the City Council
ATTENTION: Jeffrey L. Stewart, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works
SUBJECT: Consideration and possible action to award a contract to FS Contractors, Inc. for the Construction of the City-Owned Parking Lot at 9817 Arkansas Street (Specifications No. 22/23-03); and authorize the City Manager to execute a contract with FS Contractors, Inc., in a form approved by the City Attorney.
DATE: September 25, 2023
EXECUTIVE SUMMARY
This action would award a contract to FS Contractors, Inc. (FS Contractors), to perform the work described in the Plans and Specification documents for the Construction of the City-Owned Parking Lot at 9817 Arkansas Street (the Project).
RECOMMENDATION TO CITY COUNCIL
1) Award a contract to FS Contractors for the Project and authorize the City Manager to execute a contract with FS Contractors, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
FS Contractors submitted the lowest responsive bid in the amount of $342,090. The Engineer’s estimated cost plus contingency to perform the work was $396,000. Funds are budgeted in Account No. 011-47048-9000 (Parking Lot Improvements).
DISCUSSION
This project will be for the construction of a new City-owned parking lot at 9817 Arkansas Street. On August 14, 2023, the City Council adopted Resolution No. 23-30 authorizing solicitation of bids. The City advertised Specifications No. 22/23-03 for bids in accordance with BMC Section 3.28.090. Two bids were submitted at the formal bid opening on September 19, 2023. The names of those bidders and their bid amounts are listed below:
BIDDER BID PRICE
FS Contractors, Inc. $342,090.00
Asphalt, Fabric and Engineering, Inc. $473,006.60
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Staff Report – Award of Contract – Spec. No. 22/23-03
September 25, 2023
BID ANALYSIS
FS Contractors submitted a complete bid package. Staff has verified its contractor’s license status, references, and registration with the Department of Industrial Relations.
FS Contractors is qualified to perform the work described and has fulfilled the requirements set forth in the Plans and Specification documents. Staff concludes FS Contractors is the lowest responsive and responsible bidder and recommends that the City Council award a contract to FS Contractors.
SPECIFICATIONS
The Plans and Specification documents are available for public inspection at the Public Works Department Office, 9944 Flora Vista Street, Bellflower, California until completion of the Project and, subsequently, as official records, will be maintained by the City Clerk’s Office.
ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000, et seq.) and CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000, et seq.), the City conducted an environmental assessment. Based on the environmental assessment, the project was determined to be categorically exempt pursuant to CEQA Guidelines § 15303 (Class 1 – Existing Facilities). -2-