Agenda packet — Bellflower City Council, November 27, 2023 (part 1 of 2)

T h e C i t y o f B e l l f l o w e r
Families. Businesses. Futures.
16600 Civic Center Drive, Bellflower, CA 90706
Tel 562.804.1424 Fax 562.925.8660 www.bellflower.org

Next CC Resolution No. 23-47 Next CC Agreement No. 1021 Next Ordinance No. 1426

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (562) 804-1424, extension 2220 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Agenda Items are on file in the Office of the City Clerk and are available for public inspection during normal business hours. For your convenience, the Agenda is also posted on the City’s Website at www.bellflower.org with links to each Agenda Item (unless they are too lengthy or unavailable at the time of posting). Any supplemental material distributed to a majority of the members of the City Council/Successor Agency after the posting of this Agenda will be made available for public inspection during normal business hours in the City Clerk’s Office at City Hall, 16600 Civic Center Drive, Bellflower. (Privileged documents and Closed Session documents are exempted.)

REGULAR MEETING OF THE BELLFLOWER CITY COUNCIL

MONDAY, NOVEMBER 27, 2023

BELLFLOWER CITY HALL - COUNCIL CHAMBERS
5:30 P.M. CLOSED SESSION / 7:00 P.M. OPEN SESSION

5:30 P.M. – CLOSED SESSION

1 CALL TO ORDER

2 ROLL CALL: Mayor Sonny R. Santa Ines
Mayor Pro Tem Dan Koops
Council Member Ray Dunton
Council Member Wendi Morse
Council Member Victor A. Sanchez

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AGENDA

Bellflower City Council Agenda
November 27, 2023

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3 RECESS TO CLOSED SESSION

A CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION - GOVERNMENT CODE § 54956.9(d)(4). Number of Cases: One.

B CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)

Property: 17634 Bellflower Blvd., Bellflower, CA 90706 (APN 7161-013-081)
Agency Negotiator: Jeffrey L. Stewart, City Manager
Negotiating Party: Vanessa Delgado, Azure Development
Under Negotiation: Price and terms of payment

4 RECONVENE FOR OPEN SESSION

7:00 P.M. – OPEN SESSION

5 CALL TO ORDER

6 ROLL CALL: Mayor Sonny R. Santa Ines
Mayor Pro Tem Dan Koops
Council Member Ray Dunton
Council Member Wendi Morse
Council Member Victor A. Sanchez

7 INVOCATION: Mayor Pro Tem Dan Koops

8 PLEDGE OF ALLEGIANCE: Jim DellaLonga, Director of Economic Development

9 CITY COUNCIL ANNOUNCEMENTS / PRESENTATIONS

A City Council Announcements

B Bellflower Connect Update

10 PUBLIC COMMENTS

This is the time set aside for the public to address the City Council on matters not listed on the Agenda. Anyone wishing to address the City Council should come to the podium, be recognized by the Mayor, and state your name for the record. If you wish to address the City Council on an Agenda Item, you may do so by approaching the podium as we review that particular item. You will be given three (3) minutes to address the City Council.

Bellflower City Council Agenda
November 27, 2023

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11 PUBLIC HEARINGS

None

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION

None

13 CONSIDERATION ITEMS

A Consideration and possible action to consider a Modification Application for one existing Cannabis Business Permit (“CBP”) for a dispensary use for NC3 Systems, Inc. (dba “Deli by Caliva”) at 9535 Artesia Boulevard. [CONTINUED FROM NOVEMBER 13, 2023]
Recommendation to City Council: 1) Approve a Modification Application for one existing Cannabis Business Permit (“CBP”) for a dispensary use for NC3 Systems, Inc. (dba “Deli by Caliva”) at 9535 Artesia Boulevard; or 2) Alternatively, discuss and take other action related to this item.

14 CONSENT CALENDAR

All items under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. Specific items may be removed from the Consent Calendar at the request of any member of the City Council for separate consideration.

A Consideration and possible action to receive and file Warrant Register No. 24-052, dated November 27, 2023.

Recommendation to City Council: 1) Receive and file Warrant Register No. 24-052; or 2) Alternatively, discuss and take other action related to this item.

B Consideration and possible action to receive and file the Treasurer’s Report for the Month of October 2023.

Recommendation to City Council: 1) Receive and file the Treasurer’s Report; or 2) Alternatively, discuss and take other action related to this item.

C Consideration and possible action to approve the Minutes of the November 13, 2023, Regular Meeting of the City Council.

Recommendation to City Council: 1) Approve the November 13, 2023, Regular Meeting Minutes; or 2) Alternatively, discuss and take other action related to this item.

D Consideration and possible action to approve adjourning the January 8, 2024, City Council Meeting to Thursday, January 11, 2024 (3:00 p.m. Closed Session / 3:30 p.m. Open Session).

Recommendation to City Council: 1) Approve the adjournment to January 11, 2024 (3:00 p.m. Closed Session / 3:30 p.m. Open Session) and direct the City Clerk to post a courtesy notice following the December 11, 2023, meeting to inform the public of this action; or 2) Alternatively, discuss and take other action related to this item.

Bellflower City Council Agenda
November 27, 2023

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14 CONSENT CALENDAR

E Consideration and possible action to receive and file the City of Bellflower Successor Housing Agency Annual Report regarding the Low-and-Moderate Income Housing Asset Fund for Fiscal Year 2022-2023.

Recommendation to City Council: 1) Receive and file Successor Housing Agency Annual Report regarding Low-and-Moderate Income Housing Asset Fund for Fiscal Year 2022-2023; or 2) Alternatively, discuss and take other action related to this item.

F Consideration and possible action to adopt Resolution No. 23-46 – A Resolution adopting a Records Retention Schedule for City records and superseding Resolution No. 22-67._________________________ Recommendation to City Council: 1) Adopt Resolution No. 23-46; or 2) Alternatively, discuss and take other action related to this item.

G Consideration and possible action to approve Amendment No. 1 to Master Right of Way Agreement File No. 904, in a form approved by the City Attorney, with ICC Networking for the design, installation and deployment of a Citywide Wireless Internet Network.

Recommendation to City Council: 1) Authorize the City Manager to execute Amendment No. 1 to Master Right of Way Agreement AFN 904 with ICC Networking for the design, installation, and deployment of a Citywide Wireless Internet Network, in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.

H Consideration and possible action to authorize the City Manager to execute Amendment No. 8 to Agreement File No. 548.2, in a form approved by the City Attorney, with O’Neil Ventures, Inc., to extend the term for one year and provide compensation for Business Consulting and Restaurant and Retail Food Establishment Broker Services.

Recommendation to City Council: 1) Authorize the City Manager to execute Amendment No. 8 to Agreement File No. 548.2, in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.

I Consideration and possible action to authorize the City Manager to execute Amendment No. 1 to Agreement File No. 553.2, in a form approved by the City Attorney, with First Vehicle Services, Inc. to extend the term.

Recommendation to City Council: 1) Authorize the City Manager to execute Amendment No. 1 to Agreement File No. 553.2, in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.

15 COUNCIL REPORTS

16 ADJOURNMENT

Adjourn to the next Regular Meeting of the Bellflower City Council at 5:30 p.m. on Monday, December 11, 2023.

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C I T Y O F B E L L F L O W E R C O U N C I L P R E S E N T A T I O N – T H E S T A T U S O F B E L L F L O W E R C O N N E C T 1 1 / 2 7 / 2 0 2 3
City Project:

Bellflower, CA

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 2 Expanded platforms & future service options
•CCTV Security
•Public Wi-Fi
•Smart LED
•Crowd Monitoring
•Emergency Services
•Etc.

Monetization
Tele-health Integration
Application Delivery
Workforce Development
Enabling more than connectivity
What are smart cities? A smart city is a place where traditional networks and services are made more efficient with the use of digital solutions for the benefit of its inhabitants and business. A smart city goes beyond the use of digital technologies for better resource use and less emissions.

Bellflower Job Fair
Solar Pillar
- CCTV
- Smart LED
- Wi-Fi

https://www.bellflower.org/departments/economic_department/bellflower_connect.php Investment
ICC Networking is 100% committed to
the Bellflower Connect project and its
completion in as an expeditious manner
as possible.

We have spent over $100,000 on
installation and infrastructure in the city
and continue to spend $4,000 per month
without having the full facilities running.

C O N F I D E N T I A L 3
Commitment

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 4 Investment
Commitment
•Adding communication infrastructure across the city
•Frontier Installation of the 1G/10G dedicate fiber into city hall to service the wireless network
•Crown Castle partnership to extend fiber

https://www.bellflower.org/departments/economic_department/bellflower_connect.php RF Studies
Conducted multiple extended frequency
studies to determine capability, deployment
strategies, and how to deploy across the city.

C O N F I D E N T I A L 5
Commitment
City Hall

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 6 Secondary performance for other subscribers @ $19.99/m Throughput Analysis @ 20Mhz Business and Sustainability Studies
Modeling how to create an inclusive program that offers ALL Bellflower residents and opportunity for low-cost broadband all the time.

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 7 Extended Connectivity and Services
Building extended areas of Wi-Fi coverage throughout the city More access, involvement, and support will drive down cost while increasing sustainability

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 8 Bellflower
City Hall
Advanced community-focused infrastructure
100% Community

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 9 Broadband units visible to the community

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 10 Completed umbrella of coverage

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 11 Project Status
CEO Börje Ekholm told investors that the first quarter was “challenging” for the vendor due to “slower deployment pace in some early 5G markets,” which was further impacted by catching up on past supply chain bottlenecks. This impact is expected to continue through the next couple of quarters.

We’re seeing this issue at all deployments including:

Baltimore, MD
-Digital Harbour – 300 residents
-United Way of MD – 5,000 residents
-RowdyOrb – 8,000 residents
Bronx, NY
-CTNY – 100 residents
We do expect to move forward with Phase 1 as the orders for those units have been in place for some time. Expected delivery is not confirmed for Christmas.

https://www.bellflower.org/departments/economic_department/bellflower_connect.php C O N F I D E N T I A L 12 Project Status
RESOLUTION:

ICCN to speed up the launch of or own fixed wireless solution.

Originally, to launch in September ’24, but has been moved up to April ’24.

This will prevent any future partnership issues with supply chain for Phases 2-4
It will also help to speed up the full deployment of Bellflower Connect from 2-3 years to less than 2 years.

Bellflower Connect is very important to ICCN and our investors.

We’re eager to help the community while demonstrating that a business model based on help the least fortunate in our communities has considerable merit. Moreover, we have 15 other communities like Belflower, Ca watching the project for their own deployments.

ICCN has had up to 5 visiting communities and partners visit the city to see some of the elements of the network. This includes communities as far away as South Africa and Tunisia as invited by the US Department of Commerce.

Launch our own CBRS/5G solution
Speed up deployment – 100%
completed by end of 2024
Focus on sustainability and
revenue

https://www.bellflower.org/departments/economic_department/bellflower_connect.php Thank you
•Contact
Keith M. Alexis
[email protected]
PH: 949-981-6667
ICC Networking
11801 Pierce St., 2nd FL
Riverside, CA 92505
www.iccnetworking.com
C O N F I D E N T I A L 13

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13-A
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Travis Sais, Deputy City Manager

SUBJECT: Consideration and possible action to consider a Modification Application for one existing Cannabis Business Permit (“CBP”) for a dispensary use for NC3 Systems, Inc. (dba “Deli by Caliva”) at 9535 Artesia Boulevard. [CONTINUED FROM NOVEMBER 13,
2023]

Date: November 27, 2023

EXECUTIVE SUMMARY

On August 24, 2023, the City Manager received a Cannabis Business Permit (“CBP”) Modification Application (“Application”) from NC3 Systems, Inc. (dba “Deli by Caliva”).

The Application explains the business interests, proprietors and ownership of the permittee.

Furthermore, these new officers have successfully undergone live scans, and the applicant affirms that there have been no civil or criminal enforcement actions against any individuals listed in the Application. These changes have also been updated in the permittee's State Cannabis License and the Secretary of State's "Statement of Information" filing for NC3 Systems. The City Manager and City Attorney reviewed the Application and determined it appears that the permittee provided sufficient information to satisfy the requirements of the Cannabis Regulations regarding a Modified CBP – as defined in Resolution No. 23-18. The Application was available for individual City Council Members to review.

At the October 23, 2023 City Council Meeting, this Modification Application item was removed from the consent calendar to be considered at the next regular City Council meeting on November 13, 2023. At the October 23, 2023 City Council Meeting, Mayor Santa Ines raised additional questions for the Applicant regarding the ownership of the upstream entities of NC3 Systems, Inc. – TPCO US Holding LLC (“TPCO”) and Gold Flora Corporation. The City Manager suggested that this item be deferred to the next regular City Council Meeting on November 13, 2023, so that the Applicant could provide more detailed and comprehensive information regarding the ownership entities. -1-

Staff Report – NC3 System, Inc. (dba “Deli by Caliva”) – Modification Application November 27, 2023

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EXECUTIVE SUMMARY - Continued

The Applicant, in turn, provided additional information during the November 13, 2023, City Council Meeting. However, the presented details fell short of providing a comprehensive overview of the complete ownership structure of Gold Flora Corporation. Mayor Santa Ines sought clarification on the missing ownership information because the Applicant noted there was a recent merger that occurred involving TPCO and Gold Flora Corporation.

Consequently, recognizing the need for further clarification, this item was continued to the upcoming regular City Council meeting on November 27, 2023. This deferral aims to afford the Applicant the necessary time to obtain and present the additional ownership information as requested by Mayor Santa Ines. The City Council anticipates receiving the comprehensive details needed to make an informed decision on this Modification Application at the November 27, 2023 Regular City Council Meeting.

RECOMMENDATION TO CITY COUNCIL

1) Approve a Modification Application for one existing Cannabis Business Permit (“CBP”) for a dispensary use for NC3 Systems, Inc. (dba “Deli by Caliva”) at 9535 Artesia Boulevard; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

CBP modification applications are required to pay a review fee of $3,410.00 to recover processing costs. Deli by Caliva paid the review fee on September 5, 2023, and is current on all taxes remitted to the City.

ATTACHMENTS

November 13, 2023 Staff Report……………………..………………………………………..3 October 23, 2023 Staff Report……………………………………………....………………....5

-2-

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13-B
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Travis Sais, Deputy City Manager

Date: November 13, 2023

EXECUTIVE SUMMARY

On August 24, 2023, the City Manager received a Cannabis Business Permit (“CBP”) Modification Application (“Application”) from NC3 Systems, Inc. (dba “Deli by Caliva”).

The Application explains the business interests, proprietors and ownership of the permittee.

Deli by Caliva submitted the Application due to three changes in its approved officers:
(1) Michael Batesole, who served as the CFO, has been replaced by Marshall Minor; (2) Judith Schvimmer, who is appointed as the Secretary for the disclosed upstream entities, has been appointed as the Secretary of the permittee; and (3) Troy Datcher, who served as the CEO, has been replaced by Laurie Holcomb. The applicant specifies that these officers do not possess any financial interest in the permittee but are disc losed based on their respective roles within the permittee. Furthermore, these new officers have successfully undergone live scans, and the applicant affirms that there have been no civil or criminal enforcement actions against any individuals listed in the Application. These changes have also been updated in the permittee's State Cannabis License. The City Manager and City Attorney reviewed the Application and determined it appears that the permittee provided sufficient information to satisfy the requirements of the Cannabis Regulations regarding a Modified CBP – as defined in Resolution No. 23-18. The Application was available for individual City Council Members to review.

At the October 23, 2023 City Council Meeting, this Modification Application item was removed from the consent calendar to be considered at the next regular City Council meeting on November 13, 2023. At the October 23, 2023 City Council Meeting, Mayor Santa Ines raised additional questions for the Applicant regarding the ownership of the upstream entities of NC3 Systems, Inc. – TPCO US Holding LLC and Gold Flora Corporation. The City Manager suggested that this item be deferred to the next regular City Council Meeting on November 13, 2023, so that the Applicant can provide more detailed and comprehensive information regarding the ownership entities. The Applicant will provide additional information at the November 13, 2023 City Council Meeting.

-3-

Staff Report – NC3 System, Inc. (dba “Deli by Caliva”) – Modification Application November 13, 2023

Page 2 of 2 ends

RECOMMENDATION TO CITY COUNCIL

1) Approve a Modification Application for one existing Cannabis Business Permit (“CBP”) for a dispensary use for NC3 Systems, Inc. (dba “Deli by Caliva”) at 9535 Artesia Boulevard; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

ATTACHMENT

October 23, 2023 Staff Report……………………………………………....………………....3

-4-

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14-F
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Travis Sais, Deputy City Manager

Date: October 23, 2023

EXECUTIVE SUMMARY

On August 24, 2023, the City Manager received a Cannabis Business Permit (“CBP”) Modification Application (“Application”) from NC3 System, Inc. (dba “Deli by Caliva”). The Application explains the business interests, proprietors and ownership of the permittee.

Deli by Caliva submitted the Application due to three changes in its approved officers:
(1) Michael Batesole, who served as the CFO, has been replaced by Marshall Minor; (2) Judith Schvimmer, who is appointed as the Secretary for the disclosed upstream entities, has been appointed as the Secretary of the permittee; and (3) Troy Datcher, who served as the CEO, has been replaced by Laurie Holcomb. The applicant specifies that these officers do not possess any financial interest in the permittee but are disclosed based on their respective roles within the permittee. Furthermore, these new officers have successfully undergone live scans, and the applicant affirms that there have been no civil or criminal enforcement actions against any individuals listed in the Application. These changes have also been updated in the permittee's State Cannabis License and Secretary of State's "Statement of Information" filing for NC3 Systems.

The City Manager and City Attorney reviewed the Application and determined it appears that the permittee provided sufficient information to satisfy the requirements of the Cannabis Regulations regarding a Modified CBP – as defined in Resolution No. 23-18.

The Application was available for individual City Council Members to review.

RECOMMENDATION TO CITY COUNCIL

1) Approve a Modification Application for one existing Cannabis Business Permit (“CBP”) for a dispensary use for NC3 Systems, Inc. (dba “Deli by Caliva”) at 9535 Artesia Blvd.; or

2) Alternatively, discuss and take other action related to this item.

-5-

Staff Report – NC3 System, Inc. (dba “Deli by Caliva”) – Modification Application October 23, 2023

Page 2 of 2 ends

FISCAL IMPACT

ATTACHMENTS

City Attorney Memorandum – NC3 Systems, Inc (dba “Deli by Caliva”).………………....3

-6-

Dan Koops
Mayor
Ray Dunton
Mayor Pro Tem
Raymond Y. Hamada
Council Member
Sonny R. Santa Ines
Council Member
Victor Sanchez
Council Member

December 6, 2021

To: Honorable Mayor, Mayor pro tem, and City Council

From: Karl H Berger, City Attorney

Re: CBP Modification Application for NC3 Systems, Inc. dba Caliva

On February 8, 2021, the City Council adopted Resolution No. 21-08. That Resolution, in combination with the Bellflower Municipal Code (“BMC”) and previously adopted resolutions and administrative policies promulgated by the City Manager (collectively, the “Cannabis Regulations”) govern the City Council’s consideration of whether to approve a Modified CBP.1

Resolution No. 21-08 defines “ownership” as either of the following:

“A. A person with an aggregate ownership interest of 25 percent or more in the person seeking a CBP or a permittee seeking a CBP Renewal, unless the interest is solely a security, lien, or encumbrance; [OR]

B. An individual who will be participating in the direction, control, or management of a permittee.”

Caliva submitted a number of documents containing tax-related information that is exempt from public disclosure.2 The documents may, however, be reviewed by authorized City officials to determine compliance with the Cannabis Regulations.

After reviewing Caliva’s application, it appears that it provided sufficient information to satisfy the requirements of the Cannabis Regulations regarding a Modified CBP.

Specifically, Caliva both identified the person (which, in this instance is a corporate person) that owns NC3 Systems, Inc. (which is CMG Partners, Inc.); and also identified the individuals (i.e., the natural persons) “who will be participating in the direction, control, or management of a permittee.” It is these persons who were subjected to background checks.

1 Defined as “an application requesting to modify an existing CBP by changing ownership or business name.” 2 See, e.g., Government Code §§ 6254(i); 6276.40; and 6276.44. -7-

14-A

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Tae Rhee, Finance Director/City Treasurer

SUBJECT: Consideration and possible action to receive and file Warrant Register No. 24-052, dated November 27, 2023.

DATE: November 27, 2023

EXECUTIVE SUMMARY

Section X.B of the Budget, Financial and Administrative Policies stipulates the City’s process in executing warrants for the payment of goods and services, as well as the requirement to make each warrant register a matter of public record by placing it on the City Council Agenda as a Consent Calendar item.

RECOMMENDATION

1) Receive and file Warrant Register No. 24-052; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

$1,843,893.93 in expenditures.

ATTACHMENT

Warrant Register No. 24-052 .......................................................................................... 2

1 Fund No.CITY OF BELLFLOWER:
010 General Fund 619,555.50$
011 General Fund Projects 159,308.11
012 Public Projects Fund 810.00
013 DOT Highway Relinquishment Fund 2,250.00
020 Public Arts Fund 65,103.60
024 Park Facilities Fund 3,055.24
030 Grant Projects Fund 66,787.40
037 Drug Education/Rehabilitation Fund 15,000.00
070 Measure A Fund - Parks 22,385.95
090 Agency Fund/Refundable Deposits - Private Projects 12,215.92 100 Proposition A Fund - Transportation 78,354.68
115 Measure M Fund - Transportation / Streets 4,653.08
125 Measure R Fund - Transportation / Streets 3,507.16
135 Proposition C Fund - Transportation / Streets 372.39 320 Measure W Fund- Water 1,325.17
510 Economic Development Fund 4,588.20
530 Equipment Replacement Fund 91,824.73
540 GIS Update Fund 32.00
542 General Plan/Zoning Ordinance Update Fund 96.00
600 Building and Safety Fund 62,225.00
602 CASp Certification and Training Fund 4.00
900 Community Development Block Grant Fund 3,257.95
910 HOME Fund 90.00
944 Parking District No. 1 Fund 1,035.10
Total Accounts Payable 1,217,837.18
Payroll Check/ACH Payments (Pay Period Ending 11/03/23,11/17/23)626,056.75 Total Expenditures - City 1,843,893.93$

WARRANT REGISTER FUND SUMMARY

CITY OF BELLFLOWER
(Warrant Register No. 24-052, Dated November 27, 2023)
https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/Warrant Registers/Warrant Register Cover Page Template 2

REPORT.: 11/20/23 City of Bellflower PAGE: 001 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: 36002 (360 MARTIAL ARTS ACADEMY)

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VENDOR.: A&G02 (A&G SALES FENCE & SUPPLY)

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VENDOR.: ABN03 (ABNY GENERAL ENGINEERING INC.)

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VENDOR.: ADM01 (ADMIRAL PEST CONTROL, INC)

53.00 010 46022 3900 09/23 PEST CONTROL SERVICES/PIRATE PARK 3 REPORT.: 11/20/23 City of Bellflower PAGE: 002 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

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VENDOR.: ADM01 (ADMIRAL PEST CONTROL, INC) ..Continue..

---- WARRANT ----- --------------------------------------- DISTRIBUTION --------------------------------------- Invoice No Number Date Amount Paid G/L Account No Ctr Description ---------- ------ -------- ------------ -------------- --- -------------------------------------------------- B230930 XXXXXX 11/16/23 199.00 010 46013 3900 09/23 PEST CONTROL SERVICES/BAC 135.00 010 46031 3900 09/23 PEST CONTROL SERVICES/CONSTITUTION PARK 500.00 010 46000 8010 TSS 09/23 PEST CONTROL SERVICES/NEW HOPE SHELTER 490.00 010 46028 3900 09/23 PEST CONTROL SERVICES/BYRUM ZINN PARK 224.00 010 46025 3900 09/23 PEST CONTROL SERVICES/RIVERVIEW PARK 224.00 010 46030 3900 09/23 PEST CONTROL SERVICES/THE MAYNE EVENT CENTER B231031 XXXXXX 11/16/23 222.00 010 46000 8000 10/23 PEST CONTROL SERVICES/CITY HALL 315.00 010 46010 3900 10/23 PEST CONTROL SERVICES/SIMMS PARK 578.00 010 46011 3900 10/23 PEST CONTROL SERVICES/THOMPSON PARK 300.00 010 46012 3900 10/23 PEST CONTROL SERVICES/CARUTHERS PARK 125.00 010 46000 2000 10/23 PEST CONTROL SERVICES/SUBSTATION

53.00 010 46022 3900 10/23 PEST CONTROL SERVICES/PIRATE PARK 199.00 010 46013 3900 10/23 PEST CONTROL SERVICES/BAC 135.00 010 46031 3900 10/23 PEST CONTROL SERVICES/CONSTITUTION PARK 500.00 010 46000 8010 TSS 10/23 PEST CONTROL SERVICES/NEW HOPE SHELTER 490.00 010 46028 3900 10/23 PEST CONTROL SERVICES/BYRUM ZINN PARK 224.00 010 46025 3900 10/23 PEST CONTROL SERVICES/RIVERVIEW PARK 224.00 010 46030 3900 10/23 PEST CONTROL SERVICES/THE MAYNE EVENT CENTER ------------
Vendor's Total = 6730.00
------------

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VENDOR.: AIR04 (AIRGAS USA, LLC)

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VENDOR.: AKE01 (AKESO OCCUPATIONAL HEALTH)

4 REPORT.: 11/20/23 City of Bellflower PAGE: 003 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

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VENDOR.: ALA05 (ALAN'S LAWN AND GARDEN CENTER, INC.)

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VENDOR.: ALL12 (ALL CITY MANAGEMENT SERVICES INC.)

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VENDOR.: AMA01 (AMAZON CAPITAL SERVICES)

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VENDOR.: BEL02 (BELLFLOWER-SOMERSET MUTUAL WATER COMPANY)

---- WARRANT ----- --------------------------------------- DISTRIBUTION --------------------------------------- Invoice No Number Date Amount Paid G/L Account No Ctr Description ---------- ------ -------- ------------ -------------- --- -------------------------------------------------- B231027 XXXXXX 11/16/23 102.57 010 43212 2000 08/14/23-10/19/23 WATER 7580.74 010 43212 3100 08/14/23-10/19/23 WATER 1552.64 010 43212 8000 08/14/23-10/19/23 WATER 6068.14 010 43212 3900 08/14/23-10/19/23 WATER 147.37 100 43212 3560 08/14/23-10/19/23 WATER 1035.10 944 43212 3410 08/14/23-10/19/23 WATER B231027A XXXXXX 11/16/23 572.74 010 43212 3100 09/18/23-10/17/23 RECLAIMED WATER 1445.82 010 43212 3900 09/18/23-10/17/23 RECLAIMED WATER 5 REPORT.: 11/20/23 City of Bellflower PAGE: 004 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

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VENDOR.: BEL02 (BELLFLOWER-SOMERSET MUTUAL WATER COMPANY) ..Continue..

....................................................................................................................................

VENDOR.: BEL11 (BELLFLOWER HOME GARDEN WATER COMPANY)

....................................................................................................................................

VENDOR.: BIR02 (CHRISTINA JOY PADILLA BIRKEY)

....................................................................................................................................

VENDOR.: BIS01 (BISHOP COMPANY)

....................................................................................................................................

VENDOR.: BPF01 (BP FORD OF LONG BEACH)

6 REPORT.: 11/20/23 City of Bellflower PAGE: 005 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: CAL58 (CA. ASSOC OF CODE ENFORCEMENT OFFICERS)

89.00 010 41200 4105 CACEO 2024 MEMBERSHIP DUES 300018489 XXXXXX 11/16/23 11.00 900 41200 4150 CACEO 2024 MEMBERSHIP DUES

89.00 010 41200 4105 CACEO 2024 MEMBERSHIP DUES 300018580 XXXXXX 11/16/23 11.00 900 41200 4150 CACEO 2024 MEMBERSHIP DUES

89.00 010 41200 4105 CACEO 2024 MEMBERSHIP DUES 300018608 XXXXXX 11/16/23 11.00 900 41200 4150 CACEO 2024 MEMBERSHIP DUES

89.00 010 41200 4105 CACEO 2024 MEMBERSHIP DUES 300018609 XXXXXX 11/16/23 11.00 900 41200 4150 CACEO 2024 MEMBERSHIP DUES

89.00 010 41200 4105 CACEO 2024 MEMBERSHIP DUES ------------
Vendor's Total = 500.00
------------

....................................................................................................................................

VENDOR.: CAL63 (CALIFORNIA LANDSCAPE & DESIGN, INC.)

....................................................................................................................................

VENDOR.: CBE01 (SEMA INC. DBA CBE OFFICE SOLUTIONS)

....................................................................................................................................

VENDOR.: CHI07 (CHICAGO TITLE COMPANY)

....................................................................................................................................

VENDOR.: CHI07 (CHICAGO TITLE COMPANY) ..Continue..

....................................................................................................................................

VENDOR.: CLE11 (CLEARPAY PROCESSING LLC)

....................................................................................................................................

VENDOR.: COR01 (CORBIN WILLITS SYSTEMS, INC)

30.94 100 42030 3500 11/23 FINANCIAL SOFTWARE SUPPORT

46.41 135 42030 3650 11/23 FINANCIAL SOFTWARE SUPPORT ------------
Vendor's Total = 1547.04
------------

....................................................................................................................................

VENDOR.: COU36 (COUTS HEATING & COOLING, INC.)

8 REPORT.: 11/20/23 City of Bellflower PAGE: 007 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: DEL15 (JIM DELLALONGA)

....................................................................................................................................

VENDOR.: DOD06 (DODGE DATA & ANALYTICS)

....................................................................................................................................

VENDOR.: DUA02 (DUANE MORITA)

....................................................................................................................................

VENDOR.: EMP01 (EMPLOYMENT DEVELOPMENT DEPARTMENT)

....................................................................................................................................

VENDOR.: EMP05 (EMPLOYMENT DEVELOPMENT DEPARTMENT)

9 REPORT.: 11/20/23 City of Bellflower PAGE: 008 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: ERD01 (ESMERALDA ERDELYAN)

....................................................................................................................................

VENDOR.: FER05 (FERGUSON ENTERPRISES, LLC)

....................................................................................................................................

VENDOR.: FIR10 (COSCO FIRE PROTECTION, INC.)

....................................................................................................................................

VENDOR.: FRO07 (FRONTIER COMMUNICATIONS)

10 REPORT.: 11/20/23 City of Bellflower PAGE: 009 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: GLA01 (GLASBY MAINTENANCE SUPPLY)

50.00 010 46020 3900 CLEANING SUPPLIES
337469B XXXXXX 11/16/23 110.03 010 46010 3900 CLEANING SUPPLIES 337554A XXXXXX 11/16/23 1136.57 010 46000 3900 CLEANING SUPPLIES 337561A XXXXXX 11/16/23 695.55 010 46010 3900 PUBLIC WORKS SUPPLIES 337568A XXXXXX 11/16/23 709.69 010 46011 3900 CLEANING SUPPLIES

80.00 010 46013 3900 CLEANING SUPPLIES
337568B XXXXXX 11/16/23 66.00 010 46013 3900 CLEANING SUPPLIES 337692A XXXXXX 11/16/23 1239.17 125 46000 3910 CLEANING SUPPLIES/DOG STATION BAGS 337696A XXXXXX 11/16/23 711.11 010 46029 3900 PUBLIC WORKS SUPPLIES ------------
Vendor's Total = 7320.90
------------

....................................................................................................................................

VENDOR.: GOG01 (GO GREEN INTERIOR PLANTS)

....................................................................................................................................

VENDOR.: GRA06 (GRAINGER, INC.)

11 REPORT.: 11/20/23 City of Bellflower PAGE: 010 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: GRO03 (MARK LEE GROH)

....................................................................................................................................

VENDOR.: H&H02 (H & H NURSERY, INC.)

....................................................................................................................................

VENDOR.: HAS03 (HASA INC)

---- WARRANT ----- --------------------------------------- DISTRIBUTION --------------------------------------- Invoice No Number Date Amount Paid G/L Account No Ctr Description ---------- ------ -------- ------------ -------------- --- -------------------------------------------------- 920438 XXXXXX 11/20/23 471.25 010 43100 3900 POOL CHEMICALS -33.74 010 20230 SALES TAX: POOL CHEMICALS 924797 XXXXXX 11/20/23 912.17 010 43100 3900 POOL CHEMICALS -46.55 010 20230 SALES TAX: POOL CHEMICALS 925626 XXXXXX 11/20/23 520.67 010 43100 3900 POOL CHEMICALS -32.49 010 20230 SALES TAX: POOL CHEMICALS 926080 XXXXXX 11/20/23 872.23 010 43100 3900 POOL CHEMICALS -13.97 010 20230 SALES TAX: POOL CHEMICALS 927398 XXXXXX 11/20/23 738.52 010 43100 3900 POOL CHEMICALS ------------
Vendor's Total = 3388.09
------------

....................................................................................................................................

VENDOR.: HUM03 (COOPERATIVE PERSONNEL SERVICES)

12 REPORT.: 11/20/23 City of Bellflower PAGE: 011 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: IND06 (INDUSTRIAL CHEM LABS SVCS)

....................................................................................................................................

VENDOR.: INT15 (MIKE CABRERA CORPORATION)

31.42 010 43100 4100 BUSINESS CARDS (QTY 500)

31.42 010 43100 1200 BUSINESS CARDS (QTY 500)

31.42 010 43100 5000 BUSINESS CARDS (QTY 500)

31.42 010 43100 1100 BUSINESS CARDS (QTY 500)

31.42 010 43100 1000 CWM BUSINESS CARDS (QTY 500)

31.42 010 43100 4000 BUSINESS CARDS (QTY 500)

31.42 010 43100 3000 BUSINESS CARDS (QTY 500)

31.42 010 43100 5000 BUSINESS CARDS (QTY 500) ------------
Vendor's Total = 314.21
------------

....................................................................................................................................

VENDOR.: IRO02 (IRON MOUNTAIN RECORDS MANAGEMENT)

....................................................................................................................................

VENDOR.: IRS02 (INTERNAL REVENUE SERVICE)

....................................................................................................................................

VENDOR.: IRS02 (INTERNAL REVENUE SERVICE) ..Continue..

....................................................................................................................................

VENDOR.: JHM01 (JHM SUPPLY, INC.)

....................................................................................................................................

VENDOR.: JOE02 (JOE A GONSALVES & SON)

....................................................................................................................................

VENDOR.: JRU01 (J R UNIVERSAL CONSTRUCTION, INC)

14 REPORT.: 11/20/23 City of Bellflower PAGE: 013 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: KIN07 (KINGDOM CAUSES)

....................................................................................................................................

VENDOR.: KTU01 (KTU+A )

....................................................................................................................................

VENDOR.: LCR01 (LCR EARTHWORK & ENGINEERING, CORP)

....................................................................................................................................

VENDOR.: LOS50 (LOS CERRITOS COMMUNITY NEWS)

15 REPORT.: 11/20/23 City of Bellflower PAGE: 014 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: MEN06 (WILLIAM J MENDES)

....................................................................................................................................

VENDOR.: MOS01 (MOSS, LEVY & HARTZHEIM, LLP)

....................................................................................................................................

VENDOR.: MSA02 (MUNICIPAL DENTAL POOL)

54.16 010 43514 3000 DENTAL INS.ADJ.
------------
Vendor's Total = 7419.79
------------

....................................................................................................................................

VENDOR.: NET02 (RAPHAEL J. GALLEGOS)

....................................................................................................................................

VENDOR.: NLS01 (NLS LIGHTING, LLC)

16 REPORT.: 11/20/23 City of Bellflower PAGE: 015 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: NOR16 (BARBARA NORBUT)

....................................................................................................................................

VENDOR.: NOR18 (NORWALK LA MIRADA PLUMBING HEATING)

....................................................................................................................................

VENDOR.: OMN01 (OMNI ENTERPRISE)

....................................................................................................................................

VENDOR.: ONE02 (O'NEIL VENTURES, INC.)

17 REPORT.: 11/20/23 City of Bellflower PAGE: 016 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: ONG01 (OSCAR NERI)

---- WARRANT ----- --------------------------------------- DISTRIBUTION --------------------------------------- Invoice No Number Date Amount Paid G/L Account No Ctr Description ---------- ------ -------- ------------ -------------- --- -------------------------------------------------- 7650 XXXXXX 11/16/23 49.61 010 43100 1010 LAMINATED MAPS (QTY 8)/TO#35 8116 XXXXXX 11/16/23 198.45 070 47604 9000 116 POSTER/PUBLIC HEARING SENIOR/YOUTH CTR.(QTY 2) 8361 XXXXXX 11/16/23 220.50 010 42054 1300 ACFR COVERS (QTY 20)/TO#43 8632 XXXXXX 11/16/23 88.20 510 41310 4002 BOOKLETS/PROMO PROPERTY MATERIAL (QTY 2)/TO#48 8638 XXXXXX 11/16/23 33.08 010 43100 1200 NAMEPLATES (QTY 2)/TO#47 8650 XXXXXX 11/16/23 33.08 010 41311 1012 STICKERS/TLC BANNER REVISION (QTY 2) 8699 XXXXXX 11/16/23 1389.15 010 42534 5000 BANNERS/VETERANS DAY (QTY 12) ------------
Vendor's Total = 2012.07
------------

....................................................................................................................................

VENDOR.: PAC23 (PACIFIC PRODUCTION SERVICES, LLC.)

....................................................................................................................................

VENDOR.: PAR01 (LIBERTY UTILITIES/PARK WATER COMPANY)

....................................................................................................................................

VENDOR.: PERS0 (PUBLIC EMPLOYEES' RETIREMENT SYSTEM)

....................................................................................................................................

VENDOR.: PERS0 (PUBLIC EMPLOYEES' RETIREMENT SYSTEM) ..Continue..

0.01 010 43524 2000 ADJ
------------
Vendor's Total = 156148.22
------------

....................................................................................................................................

VENDOR.: PERS1 (PUBLIC EMPLOYEES' RETIREMENT SYSTEM)

....................................................................................................................................

VENDOR.: PIN01 (KARLA PINEDA)

....................................................................................................................................

VENDOR.: PRE26 (PRETTY SMART)

....................................................................................................................................

VENDOR.: PRE26 (PRETTY SMART) ..Continue..

....................................................................................................................................

VENDOR.: PRO16 (PRO PARK, LLC)

....................................................................................................................................

VENDOR.: QUA07 (QUADIENT, INC.)

....................................................................................................................................

VENDOR.: RAY01 (RAYVERN LIGHTING SUPPLY COMPANY, INC)

....................................................................................................................................

VENDOR.: RIC03 (RICOH USA INC.)

....................................................................................................................................

VENDOR.: RIC03 (RICOH USA INC.) ..Continue..

16.72 010 43100 3000 10/23 RICOH COPIES/B&W/PUBLIC WORKS

84.49 010 43100 3000 10/23 RICOH COPIES/COLOR/PUBLIC WORKS

49.68 010 43100 8000 10/23 RICOH COPIES/B&W/2ND FL/CITY HALL 205.81 010 43100 8000 10/23 RICOH COPIES/COLOR/2ND FL/CITY HALL

52.64 010 43100 2000 10/23 RICOH COPIES/B&W/PUBLIC SAFETY

53.26 010 43100 2000 10/23 RICOH COPIES/COLOR/PUBLIC SAFETY

12.63 010 43100 8000 10/23 RICOH COPIES/B&W/1ST FL/CITY HALL 195.72 010 43100 8000 10/23 RICOH COPIES/COLOR/1ST FL/CITY HALL ------------
Vendor's Total = 782.67
------------

....................................................................................................................................

VENDOR.: ROD22 (RICHARD RODRIGUEZ)

....................................................................................................................................

VENDOR.: SAF11 (SAFEbuilt,LLC)

....................................................................................................................................

VENDOR.: SAN36 (SONNY R. SANTA INES)

21 REPORT.: 11/20/23 City of Bellflower PAGE: 020 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: SEL01 (SELECT ELECTRIC, INC.)

....................................................................................................................................

VENDOR.: SHE09 (SHEA ELECTRIC)

....................................................................................................................................

VENDOR.: SHE10 (GAIL P SHEPPARD-CAPRIETTA)

....................................................................................................................................

VENDOR.: SIM05 (VIOLET SIMON)

....................................................................................................................................

VENDOR.: SIM06 (J R SIMPLOT COMPANY)

....................................................................................................................................

VENDOR.: SIM06 (J R SIMPLOT COMPANY) ..Continue..

....................................................................................................................................

VENDOR.: SMA02 (SMART & FINAL)

....................................................................................................................................

VENDOR.: SOU01 (SOUTHERN CALIFORNIA EDISON)

....................................................................................................................................

VENDOR.: SOU03 (THE GAS COMPANY)

....................................................................................................................................

VENDOR.: SOU03 (THE GAS COMPANY) ..Continue..

....................................................................................................................................

VENDOR.: SOU06 (SOUTH COAST AQMD)

....................................................................................................................................

VENDOR.: SOU70 (SOUTHWEST PATROL, INC.)

....................................................................................................................................

VENDOR.: STA26 (STAPLES BUSINESS ADVANTAGE)

....................................................................................................................................

VENDOR.: STA26 (STAPLES BUSINESS ADVANTAGE) ..Continue..

....................................................................................................................................

VENDOR.: TAY06 (TAYLOR'S LOCK & KEY)

....................................................................................................................................

VENDOR.: TIM04 (TIME WARNER CABLE)

....................................................................................................................................

VENDOR.: TIM06 (CHARTER COMMUNICATIONS HOLDINGS, LLC)

---- WARRANT ----- --------------------------------------- DISTRIBUTION --------------------------------------- Invoice No Number Date Amount Paid G/L Account No Ctr Description ---------- ------ -------- ------------ -------------- --- -------------------------------------------------- B231016H XXXXXX 10/16/23 153.79 010 43300 8000 09/08/23-10/07/23 CABLE SERVICE/CITY HALL 263.41 010 43300 3000 09/09/23-10/08/23 INTERNET SERVICE/PUBLIC WORKS 131.72 010 43300 5000 08/28/23-09/27/23 CABLE SERVICE/SIMMS PARK 199.23 010 41317 1012 09/11/23-10/10/23 INTERNET SERVICE/CITY HALL 119.98 900 43300 5022 09/12/23-10/11/23 INTERNET SERVICE/VOLUNTEER CTR. 179.98 010 43300 2000 09/19/23-10/18/23 INTERNET SERVICE/SUBSTATION 209.19 010 41317 1012 09/11/23-10/10/23 INTERNET SERVICE/CC VIDEO MTG. ------------
Vendor's Total = 1257.30
------------

25 REPORT.: 11/20/23 City of Bellflower PAGE: 024 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: TJW01 (TJW ENGINEERING, INC.)

....................................................................................................................................

VENDOR.: TRE01 (RENE JAVIER TREVINO)

....................................................................................................................................

VENDOR.: URB02 (URBAN RESTORATION GROUP US INC.)

....................................................................................................................................

VENDOR.: VER09 (VERIZON WIRELESS)

79.52 010 43300 3000 10/23 CELLULAR BROADBAND

79.52 010 43300 3100 10/23 CELLULAR BROADBAND

41.51 010 43300 3900 10/23 CELLULAR BROADBAND 124.53 010 43300 4000 10/23 CELLULAR BROADBAND

41.51 010 43300 4100 10/23 CELLULAR BROADBAND 355.64 010 43300 4105 10/23 CELLULAR BROADBAND

43.96 900 43300 4150 10/23 CELLULAR BROADBAND 26 REPORT.: 11/20/23 City of Bellflower PAGE: 025 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: VER09 (VERIZON WIRELESS) ..Continue..

76.02 010 43300 5010 10/23 CELLULAR BROADBAND

38.01 010 43300 5011 10/23 CELLULAR BROADBAND

41.51 010 43300 5017 10/23 CELLULAR BROADBAND

38.01 320 43300 6022 10/23 CELLULAR BROADBAND

45.02 135 43300 3610 10/23 CELLULAR BROADBAND

41.51 900 43300 5022 10/23 CELLULAR BROADBAND ------------
Vendor's Total = 1288.83
------------

....................................................................................................................................

VENDOR.: VIE03 (VIETNAM VETERANS OF AMERICA CHAPTER 1024)

....................................................................................................................................

VENDOR.: VOY02 (VOYA RETIREMENT INS & ANNUITY CO - 457)

....................................................................................................................................

VENDOR.: VOY03 (VOYA RETIREMENT INS & ANNUITY CO - 401a)

27 REPORT.: 11/20/23 City of Bellflower PAGE: 026 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: VOY04 (VOYA RETIREMENT INS & ANNUITY - 457 ROTH)

....................................................................................................................................

VENDOR.: WAT07 (WATER REPLENISHMENT DISTRICT OF SO CA)

....................................................................................................................................

VENDOR.: WHI01 (WHITE HOUSE FLORIST)

....................................................................................................................................

VENDOR.: WHI03 (WHITTIER FERTILIZER)

....................................................................................................................................

VENDOR.: WIL23 (ANIYAH WILLIAMS)

28 REPORT.: 11/20/23 City of Bellflower PAGE: 027 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: WIL25 (ROBERT WILSON)

....................................................................................................................................

VENDOR.: WOO04 (JEFFREY T. WOOD)

....................................................................................................................................

VENDOR.: YOU03 (YOUNG REMBRANDTS NORTH ORANGE COUNTY)

....................................................................................................................................

VENDOR.: \AL60 (ANITA VALERIE ALATORRE)

....................................................................................................................................

VENDOR.: \AN35 (BELIA V. ANDALON)

29 REPORT.: 11/20/23 City of Bellflower PAGE: 028 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: \BE04 (BELLFLOWER HIGH SCHOOL)

....................................................................................................................................

VENDOR.: \BRA2 (WILBERTO M. BRAVO)

96.00 542 36002 REFUND GEN.PLAN,ZONE UPDATE/10318 AMBER/R#13102

32.00 540 36004 REFUND GIS UPDATE/10318 AMBER/R#13102 206.00 010 31320 REFUND BL#23046 FEE/10318 AMBER/R#13102

4.00 602 31654 REFUND BL#23046 SB 1186/10318 AMBER/R#13102 ------------
Vendor's Total = 938.00
------------

....................................................................................................................................

VENDOR.: \DRA3 (AARON DRAKE)

....................................................................................................................................

VENDOR.: \FR05 (GEORGE E FRANZEN)

30 REPORT.: 11/20/23 City of Bellflower PAGE: 029 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: \GU68 (ANA E GUILLEN)

....................................................................................................................................

VENDOR.: \HA09 (EDNA F HARPER-JONES)

....................................................................................................................................

VENDOR.: \KHA0 (MOHAMMAD KHAN & ZAREENA KHAN)

....................................................................................................................................

VENDOR.: \NUL0 (NULAND INVESTMENTS LLC)

....................................................................................................................................

VENDOR.: \PAT1 (ASHISH PATEL)

31 REPORT.: 11/20/23 City of Bellflower PAGE: 030 RUN....: 11/20/23 Cash Disbursement Report by Vendor ID #: PYVP Run By.: Deserie Stanley CTL.: BEL

....................................................................................................................................

VENDOR.: \POR7 (MARIA PORRAS)

....................................................................................................................................

VENDOR.: \SEC2 (SECRETARY OF STATE)

....................................................................................................................................

VENDOR.: \TH61 (BILLY THOMAS)

....................................................................................................................................

VENDOR.: \WAI0 (WAI TAK CONSTRUCTION, INC.)

Report's Grand Total = 1217837.18
============
32 https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/Staff Report for TR.docx

14-B

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Tae Rhee, Finance Director/City Treasurer

SUBJECT: Consideration and possible action to receive and file the Treasurer’s Report for the Month of October 2023.

DATE: November 27, 2023

EXECUTIVE SUMMARY

The Investment Policy requires the City Treasurer to provide to the City Council a monthly investment report which contains certain required information pursuant to Government Code Section 53646. The Treasurer’s Report also contains certain other information required pursuant to BMC Subsection 2.12.030.B.5, which requires submission of monthly financial statements of receipts and disbursements of the City to the City Council and City Manager. Furthermore, the Treasurer’s Report contains revenue and expenditure details on the development impact fees (Park Facilities, Public Facilities, Transportation Facilities, and Public Safety Facilities) and Public Arts Fees for fiscal years 2022-23 and 2023-24.

RECOMMENDATION TO CITY COUNCIL

1) Receive and file the Treasurer’s Report; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None

ATTACHMENT

Treasurer’s Report for the Month of October 2023 ......................................................... 2

-1-

NOTE: Figures with parentheses indicate negative amounts.

Beginning Revenues Expenditures Ending
Balance/and Other and Other Balance/
(Deficit)Deposits Disbursements (Deficit)
CITY OF BELLFLOWER:

UNRESTRICTED:
010 General Fund 43,020,408$ 4,231,199$ (3,704,096)$ 43,547,511$ 011 General Fund Capital Projects 16,253,970 183,327 - 16,437,297 012 Public Projects 11,223,280 125,175 - 11,348,455 999 Cash Clearing Unallocated Interest 899,802 585,715 (1,023,568) 461,949 RESTRICTED:

Development Impact/Other Fees (revenue/expenditure details attached) 024 Park Facilities 1,604,663 125,852 (18,964) 1,711,551 022 Public Facilities 16,398 7,225 - 23,623 026 Public Safety Facilities 28 1 (1) 28 028 Transportation Facilities 442 3 - 445 020 Public Arts 248,011 3,082 - 251,093 Other Funds
013 DOT Highway Relinquishment 3,376,352 35,335 - 3,411,687 015 Transportation Development Act (TDA) Article 3 - - (90,000) (90,000) 030 Grant Projects 1,131,404 244,100 (2,590) 1,372,914 037 Drug Rehabilitation Program 301,178 - (1,000) 300,178 040 Public Educational Government (PEG) 899,842 84 - 899,926 050 California COPS 295,976 127,831 (43,282) 380,525 070 Measure A Fund (518,055) - - (518,055) 090 Agency Fund/Refundable Deposits-Private Projects 1,626,367 231,770 (12,900) 1,845,237 100 Proposition A - Transportation 1,953,952 201,105 (42,178) 2,112,879 115 Measure M - Streets 3,916,772 282,889 (727,814) 3,471,847 125 Measure R - Streets 2,763,462 136,612 (138,471) 2,761,603 135 Proposition C - Streets 2,469,591 171,917 (96,738) 2,544,770 140 State Gas Tax - Streets 5,122,555 433,049 (256,517) 5,299,087 145 Road Maintenance and Rehabilitation Account (RMRA) 5,300,577 219,945 - 5,520,522 150 Air Quality Management District Fees 136,784 2,265 - 139,049 230 Sewer Reconstruction 316,278 - - 316,278 320 Measure W 3,518,072 38,116 (24,912) 3,531,276 510 Economic Development 2,897,032 357 (50,847) 2,846,542 530 Equipment Replacement 1,520,404 14,887 (75,258) 1,460,033 540 GIS Update 250,981 2,534 - 253,515 542 General Planning and Zoning Update 991,368 7,600 (7,909) 991,059 600 Building and Safety 380,056 75,737 (65,642) 390,151 602 CASp Certification and Training 105,679 1,569 (570) 106,678 700 Debt Service - Public Facilities Corporation - 57,625 (57,625) - 710 Debt Service - Financing Authority (14,216) 9,397 - (4,819) 720 Debt Service - 2021/2018 Transportation COPS 744,354 1,708 (744,295) 1,767 730 Debt Service - 2021 Pension Obligation Bonds 1,540 7 - 1,547 900 Community Development Block Grant (CDBG) (612,728) 500,523 (108,110) (220,315) 910 HOME Investment Partnership (31,423) - (70,038) (101,461) 920 ARPA SLFRP Fund 5,000,000 - - 5,000,000 944 Parking District No. 1 (13,921) - (4,506) (18,427) Successor Housing Agency:
974 Low and Moderate Income Housing Asset Fund 590,622 6,288 (5,042) 591,868 TOTAL CITY OF BELLFLOWER 117,687,857$ 8,064,829$ (7,372,873)$ 118,379,813$ SUCCESSOR AGENCY:

RESTRICTED:
956 Successor Agency BUSD Trust -$ -$ -$ -$ 970 Redevelopment Obligation Retirement Fund 419,824 1,663 (1) 421,486 972 Successor Agency Administration Fund 7,690 - (1,826) 5,864 TOTAL SUCCESSOR AGENCY 427,514$ 1,663$ (1,827)$ 427,350$ COMBINED TOTAL - CITY & SUCCESSOR AGENCY 118,115,371$ 8,066,492$ (7,374,700)$ 118,807,163$

CASH AND INVESTMENT BALANCES BY FUND

CITY OF BELLFLOWER AND BELLFLOWER SUCCESSOR AGENCY
(As of November 16, 2023)
TREASURER'S REPORT FOR THE MONTH OF OCTOBER 2023
TAE G. RHEE, FINANCE DIRECTOR/TREASURER https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/TR 23-10 -2-

PARK FACILITIES FEES
Revenues:
18,288.00$ July 3, 2023 Park Fac Fee/9876 Crestbrook 21,839.00 September 14, 2023 Park Fac Fee/10337 Mapledale 21,839.00 October 17, 2023 Park Fac Fee/10349 Mapledale 21,839.00 October 17, 2023 Park Fac Fee/10341 Mapledale 21,839.00 October 17, 2023 Park Fac Fee/10345 Mapledale 21,839.00 October 17, 2023 Park Fac Fee/10347 Mapledale 21,839.00 October 17, 2023 Park Fac Fee/10339 Mapledale 149,322.00$
Project Expenditures:
26,822.74$ Park Master Plan
4,592.42 Butterfly Garden Improvements
362.70 Thompson Park Improvements
31,777.86$

PUBLIC FACILITIES FEES
Revenues:
1,185.00$ July 3, 2023 Public Fac Fee/9876 Crestbrook

22.95 July 26, 2023 Public Fac Fee/16000 Woodruff 1,416.00 September 14, 2023 Public Fac Fee/10337 Mapledale 488.42 September 25, 2023 Public Fac Fee/9045 Rosecrans 830.77 September 28, 2023 Public Fac Fee/15700 Woodruff 1,416.00 October 17, 2023 Public Fac Fee/10349 Mapledale 1,416.00 October 17, 2023 Public Fac Fee/10341 Mapledale 1,416.00 October 17, 2023 Public Fac Fee/10345 Mapledale 1,416.00 October 17, 2023 Public Fac Fee/10347 Mapledale 1,416.00 October 17, 2023 Public Fac Fee/10339 Mapledale 11,023.14$
Project Expenditures:
-$
-$

PUBLIC ARTS FEES
Revenues:
16,000.00$ September 14, 2023 Public Arts Fee/10337 Mapledale 10,000.00 September 25, 2023 Public Arts Fee/9045 Rosecrans 26,000.00$
Project Expenditures:
46,662.97$ Bellflower Gateway Sign
46,662.97$

PUBLIC SAFETY FACILITIES FEES
Revenues:

28.05$ July 26, 2023 Public Safety Fac Fee/16000 Woodruff

28.05$
Project Expenditures:
-$
-$

TRANSPORTATION FACILITIES FEES
Revenues:
441.66$ July 26, 2023 Transportation Fac Fee/16000 Woodruff 441.66$
Project Expenditures:
-$
-$

DEVELOPMENT IMPACT/OTHER FEES
Revenue and Expenditure Detail Report
(July 1, 2023 - October 31, 2023)
https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/TR 23-10 -3-

PARK FACILITIES FEES
Revenues:
18,288.00$ July 18, 2022 Park Fac Fee/15352 Leahy Ave 30,110.54 July 29,2022 Park Fac Fee/9709 Ramona 109,728.00 August 4, 2022 Park Fac Fee/8740 Cedar 18,288.00 August 26, 2022 Park Fac Fee/9237 Walnut 8,046.72 August 29, 2022 Park Fac Fee/9239 Ives 1,097.28 September 8, 2022 Park Fac Fee/9239 Ives 18,288.00 September 19, 2022 Park Fac Fee/9534 Darnell 15,837.62 September 28, 2022 Park Fac Fee/17634 Coke 18,288.00 October 27, 2022 Park Fac Fee/14722 Blaine 18,288.00 January 18, 2023 Park Fac Fee/9315 Faywood 18,288.00 February 15, 2023 Park Fac Fee/10264 Foster 11,887.20 March 7, 2023 Park Fac Fee/9324 Mandale 18,288.00 March 30, 2023 Park Fac Fee/15303 Cornuta 73,152.00 April 5, 2023 Park Fac Fee/9323 Park
12,566.40 April 17, 2023 Park Fac Fee/16651 California 14,081.76 May 11, 2023 Park Fac Fee/10053 Washington 10,914.40 June 6, 2023 Park Fac Fee/10237 Park
415,437.92$
Project Expenditures:
38,924.52$ Constitution Park Improvements
18,863.49 Thompson Park Improvements
155,385.14 Butterfly Garden Improvements
213,173.15$

PUBLIC FACILITIES FEES
Revenues:
1,951.06$ July 29, 2022 Public Fac Fee/9709 Ramona 7,110.00 August 4, 2022 Public Fac Fee/8740 Cedar 1,185.00 August 26, 2022 Public Fac Fee/9237 Walnut 521.40 August 29, 2022 Public Fac Fee/9239 Ives

77.60 September 8, 2022 Public Fac Fee/9239 Ives 1,185.00 September 19, 2022 Public Fac Fee/9534 Darnell 1,026.23 September 28, 2022 Public Fac Fee/17634 Coke 1,185.00 October 27, 2022 Public Fac Fee/14722 Blaine 1,185.00 January 18, 2023 Public Fac Fee/9315 Faywood 1,185.00 February 15, 2023 Public Fac Fee/10264 Foster 770.25 March 7, 2023 Public Fac Fee/9324 Mandale 1,185.00 March 30, 2023 Public Fac Fee/15303 Cornuta 4,740.00 April 5, 2023 Public Fac Fee/9323 Park 814.30 April 17, 2023 Public Fac Fee/16651 California 912.45 May 11, 2023 Public Fac Fee/10053 Washington 707.22 June 6, 2023 Public Fac Fee/10237 Park 2,768.30 June 13, 2023 Public Fac Fee/16411 Bellflower 298.36 June 27, 2023 Public Fac Fee/17408 Grand 28,807.17$
Project Expenditures:
191,709.53$ PW Yard Office Renovation

PUBLIC ARTS FEES
Revenues:
17,500.00$ April 5, 2023 Public Arts Fee/9323 Park 17,500.00$
Project Expenditures:
75,584.05$ Bellflower Gateway Sign

DEVELOPMENT IMPACT/OTHER FEES
Revenue and Expenditure Detail Report
(July 1, 2022 - June 30, 2023)
https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/TR 23-10 -4-

Beginning Disbursements/Ending Yield Type of Issuer of
Balance/Bond Prem.Balance/Par Market Interest (If Diff.)/Investment/Investment/Date of (Deficit)Deposits Amort./Discount (Deficit)Value Value Rate Steps Deposit Deposit Maturity CITY OF BELLFLOWER :

State of California
Local Agency Investment Fund (1)10,022,383$ 103,140$ (1,000,000)$ 9,125,524$ N/A 9,000,575$ 3.670%See attached Pooled Money Investment Account Portfolio.

Detail report available at:
https://www.treasurer.ca.gov/pmia-laif/pmia/index.asp
Los Angeles County Pooled Investment Fund (5)3,452,924 9,612 - 3,462,536 N/A 3,254,302 3.850%See attached Los Angeles County Pooled Surplus Investments.

Detail report available at:
https://ttc.lacounty.gov/monthly-reports/
CalTrust / Local Agency Investment Pool (4)
-Liquidity Fund 52,939 249 - 53,187 N/A 53,187 5.530%Local Agency Investment Pool
Investment Trust of
California, dba CalTRUST

Cash / Investments Held By Bond Trustee -
Bank of New York Mellon Trust Company
-Dreyfus Treasury Securities Cash Management -
Institutional / (2008/2018) 2021 COPs
744,353 1,709 (744,295) 1,767 N/A 1,767 5.290% Money Market Fund Dreyfus N/A -Dreyfus Treasury Securities Cash Management -
Institutional / 2021 Pension Obligation Bonds
1,540 6 - 1,546 N/A 1,546 5.290% Money Market Fund Dreyfus N/A Cash / Investments Held By Trustee -
Bank of New York Mellon Trust Company
-Dreyfus Treasury Securities Cash Management -
Institutional / Water Infrastructure Trust Fund
5,185,830 22,255 - 5,208,085 N/A 5,208,085 5.290% Money Market Fund Dreyfus N/A

Cash / Investments Held By Custodian -
Bank of New York Mellon Trust Company
-Federal Home Loan Bank 3,000,000 - (3,000,000) - - - 3.500%U.S. Agency Bonds Federal Home Loan Bank 10/26/2023 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,998,470 5.000%U.S. Agency Bonds Federal Home Loan Bank 11/28/2023 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,990,430 3.500%U.S. Agency Bonds Federal Home Loan Bank 12/29/2023 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,984,850 3.750%U.S. Agency Bonds Federal Home Loan Bank 2/8/2024 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,997,300 5.350%U.S. Agency Bonds Federal Home Loan Bank 3/15/2024 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,982,330 4.000%U.S. Agency Bonds Federal Home Loan Bank 3/19/2024 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,994,870 5.500%U.S. Agency Bonds Federal Home Loan Bank 3/27/2024 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,987,040 4.750%U.S. Agency Bonds Federal Home Loan Bank 4/26/2024 -Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,962,560 3.250%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 5/17/2024
-Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,950,110 3.000%U.S. Agency Bonds Federal Home Loan Bank 6/28/2024 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,990,310 5.000%Step-Up U.S. Agency Bonds Federal Home Loan Bank 7/26/2024 -Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,964,420 4.100%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 8/12/2024
-Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,973,060 4.000%Step-Up U.S. Agency Bonds Federal Home Loan Bank 8/23/2024 -Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,956,590 3.820%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 8/28/2024
-Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,958,510 4.000%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 9/13/2024
-Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,973,990 4.800%U.S. Agency Bonds Federal Home Loan Bank 10/18/2024 -Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,954,580 4.000%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 10/18/2024

CITY OF BELLFLOWER AND BELLFLOWER SUCCESSOR AGENCY

CASH AND INVESTMENTS BY TYPE
TREASURER'S REPORT FOR THE MONTH OF OCTOBER 2023
Dollar Amount Invested
(As of November 16, 2023)
TAE G. RHEE, FINANCE DIRECTOR/TREASURER https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/TR 23-10 -5-

CITY OF BELLFLOWER AND BELLFLOWER SUCCESSOR AGENCY

CASH AND INVESTMENTS BY TYPE
TREASURER'S REPORT FOR THE MONTH OF OCTOBER 2023
Dollar Amount Invested
(As of November 16, 2023)
-Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,955,150 4.000%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 11/25/2024
-Federal Home Loan Bank 2,000,000 - - 2,000,000 2,000,000 1,990,480 5.450%U.S. Agency Bonds Federal Home Loan Bank 12/12/2024 -Federal Home Loan Bank 2,650,000 - - 2,650,000 2,650,000 2,638,658 5.580%U.S. Agency Bonds Federal Home Loan Bank 12/20/2024 -Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,939,790 4.000%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 2/26/2025
-Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,987,640 5.730%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 4/3/2025
-Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,985,540 5.750%U.S. Agency Bonds Federal Home Loan Bank 7/14/2025 -Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,987,220 5.500%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 8/1/2025
-Federal Home Loan Mortgage Corporation 3,000,000 - - 3,000,000 3,000,000 2,964,060 5.000%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 8/25/2025
-Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,981,490 5.750%U.S. Agency Bonds Federal Home Loan Bank 1/27/2026 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,966,850 4.500%Step-Up U.S. Agency Bonds Federal Home Loan Bank 1/28/2026 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,988,300 5.375%Step-Up U.S. Agency Bonds Federal Home Loan Bank 3/6/2026 -Federal Home Loan Bank 3,000,000 - - 3,000,000 3,000,000 2,983,050 5.500%U.S. Agency Bonds Federal Home Loan Bank 7/24/2026 -Federal Home Loan Bank 5,000,000 - - 5,000,000 5,000,000 4,950,750 5.000%Step-Up U.S. Agency Bonds Federal Home Loan Bank 9/30/2027 -Federal Home Loan Mortgage Corporation - 3,000,000 - 3,000,000 3,000,000 2,980,020 6.000%U.S. Agency Bonds Federal Home Loan
Mortgage Corporation 10/26/2027
-Dreyfus Treasury Securities Cash Management -
Institutional 2,748,452 472,713 - 3,221,165 N/A 3,221,165 5.290%Money Market Fund Dreyfus N/A

Charles Schwab Trust Bank
-Section 115 Pension Stabilization Trust
Investments / Mutual Funds 1,040,776 1,928 - 1,042,704 N/A 1,027,671 N/A Various Investments /
Mutual Funds
Various; Held by Charles
Schwab Trust N/A
Trust Cash 11,272 3,012 (1,964) 12,320 N/A 12,320 0.450%Trust Cash Account Charles Schwab Trust
Bank N/A
TOTAL INVESTMENTS 113,910,468 3,614,624 (4,746,259) 112,778,833 111,699,036 BANK DEPOSITS (2):
-General Operating Account (3)3,779,564 6,922,466 (5,103,243) 5,598,787 N/A 5,598,787 N/A Checking Account BMO N/A -Payroll Account (3)(12,111) 1,194,514 (1,191,085) (8,682) N/A (8,682) N/A Checking Account BMO N/A -Revolving Account (3)- 238,942 (238,942) - N/A - N/A Checking Account BMO N/A -Sec. 125 Flex Spending Account (3)13,336 - (889) 12,447 N/A 12,447 N/A Checking Account BMO N/A - Pooled Cash Allocated to SA (7,690) 1,828 - (5,862) N/A (5,862) N/A TOTAL BANK DEPOSITS 3,773,099 8,357,750 (6,534,159) 5,596,690 5,596,690 PETTY CASH 4,290 - - 4,290 N/A 4,290 N/A CITY -
TOTAL DEPOSITS AND INVESTMENTS 117,687,857$ 11,972,374$ (11,280,418)$ 118,379,813$ 117,300,016$ TAE G. RHEE, FINANCE DIRECTOR/TREASURER https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/TR 23-10 -6-

CITY OF BELLFLOWER AND BELLFLOWER SUCCESSOR AGENCY

CASH AND INVESTMENTS BY TYPE
TREASURER'S REPORT FOR THE MONTH OF OCTOBER 2023
Dollar Amount Invested
(As of November 16, 2023)
SUCCESSOR AGENCY:

BMO Business Checking Account (2) (3)32,399$ -$ -$ 32,399$ N/A 32,399$ N/A Checking Account BMO N/A Cash / Investments Held By Bond Trustee -
Bank of New York Mellon Trust Company
-Taxable Tax Allocation Refunding Bonds, Series 2016
Dreyfus Treasury Securities Cash Management -
Institutional
387,425 1,663 - 389,089 N/A 389,089 5.290% Money Market Fund Dreyfus N/A TOTAL INVESTMENTS 419,824 1,663 - 421,488 421,488 Pooled Cash Account 7,690 - (1,828) 5,862 N/A 5,862 N/A

SUCCESSOR AGENCY -
TOTAL DEPOSITS AND INVESTMENTS 427,514$ 1,663$ (1,828)$ 427,350$ 427,350$

CITY & SUCCESSOR AGENCY -
TOTAL DEPOSITS AND INVESTMENTS 118,115,371$ 11,974,037$ (11,282,246)$ 118,807,163$ 117,727,366$ NOTES:
(1)Local Agency Investment Fund (LAIF) is a special fund of the California State Treasury through which local governments may pool investments. The market value factor is provided by LAIF on a quarterly basis as of March 31, June 30, September 30, and December 31. The intervening months' market values are estimates. (2)All bank deposits are insured up to $250,000 by the FDIC. Under the California Government Code, banks and savings are also required to secure the City's deposits by either (1) pledging government securities with market value of at least 110% of the deposits as collateral, or (2) pledging first trust deed mortgage notes having a value of at least 150% of the deposits. Bank deposits, CDs and money market account market values are the same as the carrying values. (3)Analysis account.
(4)CalTRUST is a joint powers authority formed by a number of public agencies in California to provide a method of pooling for investment purposes. (5)Los Angeles County Pooled Investment Fund is an investment pool managed by the L.A. County Treasurer. The current interest rate and market value are estimates based on the preceding month's data.

A.The City's investment portfolio complies with the Statement of Investment Policy.

B.Based on the City's current cash and investment position and estimated cash flows, the City will meet its expenditure requirements for the next six months.

C.Interest rates and market values are provided on the monthly trustee, custody and investment statements and websites.

TAE G. RHEE, FINANCE DIRECTOR/TREASURER https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/TR 23-10 -7-

ACTUAL BUDGET
Fiscal Year Reporting FY 2023-24 Fiscal Year
2022-23 Month To Date 2023-24
Beginning Cash Balance 259,470$ 295,976$ 338,025$ 338,025$ Receipts:

SLESF Funding 196,933 124,373 124,373 200,000 Interest 9,186 3,458 3,458 7,800 Total Receipts 206,119 127,831 127,831 207,800 Expenditures/Allocations:

L.A. County Sheriff's Department/
City Public Safety
General Law Cars (110,000) - (84,599) (150,000) Equipment Leases / Purchases (11,795) - (1,966) (49,000) Total Expenditures/Allocations (121,795) - (86,565) (199,000) Net Adjustment (Receivables & Payables)(5,769) (43,282) 1,234 - Ending Cash Balance 338,025$ 380,525$ 380,525$ 346,825$ Note: Balances in this report have been adjusted to reflect fiscal year-end closing entries.

ACTUAL
(As of November 16, 2023)
TREASURER'S REPORT FOR THE MONTH OF OCTOBER 2023
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND - FUND NO. 050

STATEMENT OF RECEIPTS, ALLOCATIONS AND EXPENDITURES
TAE G. RHEE, FINANCE DIRECTOR/TREASURER https://bellflowergcc.sharepoint.com/sites/fin/Shared Documents/AA/Treasurer's Reports/TR 23-10 -8-

The City of Bellflower and Successor Agency invest funds in the State of California Local Agency Investment Fund and the Los Angeles County Pooled Investment Fund. The latest summary reports are attached, and the detail reports are available at:

State of California Local Agency Investment Fund:

Local Agency Investment Fund (LAIF)
http://www.treasurer.ca.gov/pmia-laif/laif/index.asp
Pooled Money Investment Account (PMIA)
http://www.treasurer.ca.gov/pmia-laif/pmia/index.asp
PMIA Market Valuation
https://www.treasurer.ca.gov/pmia-laif/reports/valuation.asp PMIA Selected Investment Data
https://www.treasurer.ca.gov/pmia-laif/performance/data.pdf Los Angeles County Pooled Investment Fund:

Los Angeles County Pooled Surplus Investments
https://ttc.lacounty.gov/monthly-reports/

CITY OF BELLFLOWER & BELLFLOWER SUCCESSOR AGENCY

TREASURER'S REPORT
TAE G. RHEE, FINANCE DIRECTOR/TREASURER http://sharepoint/sites/Finance/Shared Documents/AA/Treasurer's Reports/TR 23-09 -9-

Carrying Cost Plus
Description Accrued Interest Purch. Fair Value Accrued Interest United States Treasury:

Bills 27,362,385,544.60$ 27,688,866,500.00$ NA Notes 74,723,150,217.27$ 73,067,344,500.00$ 379,860,665.50$ Federal Agency:

SBA 286,125,786.69$ 285,460,873.80$ 1,326,221.82$
MBS-REMICs 2,300,832.94$ 2,226,326.97$ 10,147.44$
Debentures 9,232,490,986.18$ 9,066,268,750.00$ 58,738,015.70$ Debentures FR -$ -$ -$
Debentures CL 800,000,000.00$ 779,656,000.00$ 6,377,986.50$ Discount Notes 22,486,864,618.01$ 22,789,981,500.00$ NA Supranational Debentures 3,019,396,107.33$ 2,952,865,900.00$ 20,953,731.60$ Supranational Debentures FR -$ -$ -$
CDs and YCDs FR -$ -$ -$
Bank Notes -$ -$ -$
CDs and YCDs 12,950,000,000.00$ 12,945,802,665.31$ 134,832,513.87$ Commercial Paper 8,823,250,777.72$ 8,894,888,513.90$ NA Corporate:

Bonds FR -$ -$ -$
Bonds 512,632,935.77$ 488,209,800.00$ 3,195,764.23$
Repurchase Agreements -$ -$ -$
Reverse Repurchase -$ -$ -$
Time Deposits 5,154,000,000.00$ 5,154,000,000.00$ NA
PMIA & GF Loans 380,626,000.00$ 380,626,000.00$ NA
TOTAL 165,733,223,806.51$ 164,496,197,329.98$ 605,295,046.66$ Fair Value Including Accrued Interest 165,101,492,376.64$ Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).

State of California
Pooled Money Investment Account
Market Valuation
10/31/2023
-10-

TYPE OF SECURITY AMOUNT ($)
*PERCENT OF

PORTFOLIO
*DIFFERENCE IN

PERCENT OF

PORTFOLIO FROM

PRIOR MONTH
Government
Bills 27,362,386 16.51 +2.28
Bonds 0 0.00 0
Notes 74,723,150 45.09 -5.05
Strips 0 0.00 0
Total Government 102,085,536 61.60 -2.77
Agency Debentures 13,338,013 8.05 -0.33
Certificates of Deposit 12,950,000 7.81 +0.84
Bank Notes 0 0.00 -0.06
Repurchases 0 0.00 0
Agency Discount Notes 22,486,865 13.57 +1.23
Time Deposits 5,154,000 3.11 -0.24
GNMAs 0 0.00 0
Commercial Paper 8,823,251 5.32 +1.31
Remics 2,300 0.00 0
Corporate Bonds 512,633 0.31 +0.03
PMIA Loans 380,626 0.23 -0.01
GF Loans 0 0.00 0
Other 0 0.00 0
Reversed Repurchases 0 0.00 0
Total (All Types) 165,733,224 100.00
*Percentages may be off due to rounding.

INVESTMENT ACTIVITY October 2023 September 2023
NUMBER AMOUNT ($)NUMBER AMOUNT ($)
Pooled Money 932 46,096,339 1,249 62,065,902
Time Deposits 70 1,984,000 63 2,136,000
Other 14 728,900 3 1,610,998
Total 1,016 48,809,239 1,315 65,812,900
PMIA Monthly Average Effective Yield (%) 3.670 3.534
Year to Date Yield Last Day of Month (%) 3.481 3.421

POOLED MONEY INVESTMENT ACCOUNT
Selected Investment Data
Analysis of the Pooled Money Investment Account Portfolio (Dollars In Thousands)
October 31, 2023
-11-

THE LOS ANGELES COUNTY POOLED SURPLUS INVESTMENTS

The Treasurer and Tax Collector (the Treasurer) of Los Angeles County has the delegated authority to invest funds on deposit in the County Treasury (Treasury Pool).

As of September 30, 2023, investments in the Treasury Pool were held for local agencies including school districts, community college districts, special districts and discretionary depositors such as cities and independent districts in the following amounts:

The Treasury Pool participation composition is as follows:

Decisions on the investment of funds in the Treasury Pool are made by the County Investment Officer in accordance with established policy, with certain transactions requiring the Treasurer's prior approval. In Los Angeles County, investment decisions are governed by Chapter 4 (commencing with Section 53600) of Part 1 of Division 2 of Title 5 of the California Government Code, which governs legal investments by local agencies in the State of California, and by a more restrictive Investment Policy developed by the Treasurer and adopted by the Los Angeles County Board of Supervisors on an annual basis. The Investment Policy adopted on March 21, 2023, reaffirmed the following criteria and order of priority for selecting investments:

1. Safety of Principal

2. Liquidity

3. Return on Investment

The Treasurer prepares a monthly Report of Investments (the Investment Report) summarizing the status of the Treasury Pool, including the current market value of all investments. This report is submitted monthly to the Board of Supervisors. According to Local Agency
Invested Funds
(in billions)
County of Los Angeles and Special Districts $19.913 Schools and Community Colleges 26.749
Discretionary Participants 3.159
Total $49.821
Non-discretionary Participants 93.66%
Discretionary Participants:

Independent Public Agencies 6.19%
County Bond Proceeds and Repayment Funds 0.15%
Total 100.00%

-12-

the Investment Report dated October 31, 2023, the September 30, 2023 book value of the Treasury Pool was approximately $49.821 billion, and the corresponding market value was approximately $46.825 billion.

An internal controls system for monitoring cash accounting and investment practices is in place. The Treasurer's Compliance Auditor, who operates independently from the Investment Officer, reconciles cash and investments to fund balances daily. The Compliance Auditor’s staff also reviews each investment trade for accuracy and compliance with the Board adopted Investment Policy. On a quarterly basis, the County’s outside independent auditor (External Auditor) reviews the cash and investment reconciliations for completeness and accuracy. Additionally, the External Auditor reviews investment transactions on a quarterly basis for conformance with the approved Investment Policy and annually accounts for all investments.

The following table identifies the types of securities held by the Treasury Pool as of September 30, 2023:

Type of Investment % of Pool

Certificates of Deposit 4.62
U.S. Government and Agency Obligations 72.10
Bank Acceptances 0.00
Commercial Paper 23.20
Municipal Obligations 0.06
Corporate Notes & Deposit Notes 0.02
Repurchase Agreements 0.00
Asset Backed Instruments 0.00
Other 0.00
100.00

The Treasury Pool is highly liquid. As of September 30, 2023, approximately 33.04% of the investments mature within 60 days, with an average of 805 days to maturity for the entire portfolio.

TreasPool Update
09/30/2023

-13-

Investment Balance 09/30/23 49,820,778,613$
Market Value at 09/30/23 46,824,610,075$
Average Daily Balance 47,932,824,799$
Gains and Losses:

For the Month -$
For the Past 12 Months -$
Unrealized Gains and Losses on Transfers
between Portfolio for the Month -$
Earnings for the Month 152,088,674$
Earnings for the Past 12 Months 1,741,022,109$
Earnings Rate for the Month 3.85%

POOLED SURPLUS EARNINGS REPORT
SEPTEMBER 30, 2023

SCHEDULE B

TREASURER POOLED SURPLUS

INVESTMENT PORTFOLIO
-14-

14-C
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to approve the Minutes of the November 13, 2023, Regular Meeting of the City Council.

DATE: November 27, 2023

EXECUTIVE SUMMARY

None

RECOMMENDATION TO CITY COUNCIL

1) Approve the November 13, 2023, Regular Meeting Minutes; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None

ATTACHMENT

Minutes of the November 13, 2023, Regular Meeting… .............. ………………………… 2

REGULAR MEETING OF THE BELLFLOWER CITY COUNCIL
MONDAY, NOVEMBER 13, 2023
BELLFLOWER CITY HALL – COUNCIL CHAMBERS
5:30 P.M. CLOSED SESSION / 7:00 P.M. OPEN SESSION

5:30 P.M. – CLOSED SESSION

1 CALL TO ORDER

For the record, City Clerk Ochiqui opened the meeting at 5:30 p.m. and recessed to 6:00 p.m. due to lack of a quorum.

Mayor Santa Ines called the Regular Meeting to order at 6:03 p.m. in the Council Chambers at Bellflower City Hall, 16600 Civic Center Drive, Bellflower.

2 ROLL CALL

The following members of the City Council responded present to roll call:

Mayor Sonny R. Santa Ines
Mayor Pro Tem Dan Koops
Council Member Ray Dunton
Council Member Wendi Morse
Council Member Victor A. Sanchez

3 RECESS TO CLOSED SESSION

For the record, 1) City Manager Stewart read the titles of the Closed Session items; and 2) Mayor Pro Tem Koops announced that he would recuse on Item 3-A as he owns property within 1,000 feet of the subject property.

There being no members of the public in attendance, Mayor Santa Ines recessed the meeting at 6:04 p.m. to a Closed Session regarding:

A CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)

Property: 8833 Cedar Street, Bellflower, CA 90706 Agency Negotiator: Jeffrey L. Stewart, City Manager
Negotiating Party: Vickie Dewey, Senior Property Manager, Meltdown Management, LLC
Under Negotiation: Price and terms of payment

For the record, Closed Session adjourned at 6:38 p.m.

Page 1 of 8 ends

Bellflower City Council Minutes Item No. 4
November 13, 2023 Page 2 of 8

4 RECONVENE FOR OPEN SESSION

Mayor Santa Ines reconvened the Meeting at 7:02 p.m. with all members present and announced that no reportable action was taken during Closed Session.

7:00 P.M. – OPEN SESSION

5 CALL TO ORDER

Mayor Santa Ines called the Open Session of the Regular City Council Meeting to order at 7:02 p.m.

6 ROLL CALL

The following members of the City Council responded present to roll call:

Mayor Sonny R. Santa Ines
Mayor Pro Tem Dan Koops
Council Member Ray Dunton
Council Member Wendi Morse
Council Member Victor A. Sanchez

Staff Participants:

Jeffrey L. Stewart, City Manager
Karl H. Berger, City Attorney
Mayra Ochiqui, City Clerk
Len Gorecki, Assistant City Manager/Director of Public Works Travis Sais, Deputy City Manager
P.J. Mellana, Director of Parks and Recreation
Jennifer Poole, Management Assistant

7 INVOCATION

Council Member Wendi Morse offered the Invocation.

8 PLEDGE OF ALLEGIANCE

Director of Parks and Recreation P.J. Mellana led the assembly in the Pledge of Allegiance.

Bellflower City Council Minutes Item No. 9
November 13, 2023 Page 3 of 8

9 CITY COUNCIL ANNOUNCEMENTS

Mayor Santa Ines provided details relative to the City’s annual Christmas tree lighting ceremony to be held on December 1, 2023, near Friendship Square in Downtown Bellflower.

Mayor Pro Tem Koops provided details relative to the City’s Holiday Home Decorating Contest with an entry deadline of November 30, 2023.

Council Member Dunton provided details relative to the Bellflower Volunteer Center’s Christmas food and toy drive with a donation deadline of November 30, 2023.

Council Member Morse provided details regarding the Parks and Recreation Master Plan and how the public can participate in the next workshops to be held on November 28, 2023, and November 30, 2023.

Council Member Sanchez provided details relative to the Chamber of Commerce’s next monthly morning mingle to be held on November 28, 2023.

9-B PRESENTATION: Family Court Awareness Month Proclamation

Mayor Santa Ines and his City Council colleagues declared November 2023 as Family Court Awareness Month in the City of Bellflower. For the record, Mayor Santa Ines stated that Sandy Ross of the California Protective Parents Association was not able to attend the meeting to accept the proclamation, so it would be mailed to her directly.

9-C PRESENTATION: Care Solace Update

Chad Castruita, CEO of Care Solace, 1) provided a PowerPoint presentation; 2) along with Deputy City Manager Travis Sais, responded to Council Members’ questions; 3) at the request of Council Member Dunton, stated that he would try to find data relative to how many repeat-clients utilize the system annually; and 4) stated that Care Solace is now working with the Bellflower Unified School District (BUSD) and if they contract for services, Care Solace will reduce the City’s client numbers accordingly.

10 PUBLIC COMMENTS

Esther, resident, addressed the City Council relative to the fires that occurred recently in Hawaii and offered to send the City Council evidence that directed weapons were used to start those fires, noting that she wants to make sure that this does not happen to Bellflower.

In response to comments provided by Esther, Mayor Santa Ines stated that she could provide the information to City Clerk Ochiqui.

Bellflower City Council Minutes Item No. 10
November 13, 2023 Page 4 of 8

10 PUBLIC COMMENTS – Continued

Roger Mendez, owner of Mr. Menudo [restaurant located at 16203 Clark Ave.], addressed the City Council to request an exemption for an outside dining space for his restaurant, as he has been receiving citations from the Code Enforcement Division for unpermitted outside dining.

At the request of Mayor Santa Ines, 1) Mr. Mendez stated he spoke with the Planning Department once relative to the issue, but could not come to an agreement; and 2) City Manager Stewart stated that he would meet with Mr. Mendez to discuss the matter.

John Butts, resident, 1) expressed the opinion that the City’s homeless situation is out of hand; 2) stated that he has submitted six reports to the Los Angeles County Sherriff regarding homeless issues and is aware of six homeless men and women that have committed crimes in the City; 3) requested that the City work with County to clean up the homeless camp located at the riverbed area; and 4) stated that he knows who committed the latest crime against him, but he’s not going to submit a report to the Sheriff’s station, as he and his friends are going to take care of the issue themselves.

11 PUBLIC HEARINGS

None

12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION

None

13 CONSIDERATION ITEMS

A Consideration and possible action to authorize the Mayor to execute a three-year Employment Agreement (Agreement File No. 1020) with Mr. Ryan Smoot, in a form approved by the City Attorney, for City Manager services.

Fiscal impacts include, without limitation, a (1) base compensation for a total of $271,000 beginning January 1, 2024; (2) vehicle allowance of $600 per month; (3) deferred compensation at the maximum IRS amount; and (4) medical, disability, and other fringe benefits including, without limitation, CalPERS retirement benefits. The total compensation package is approximately $408,000.

City Manager Stewart introduced the item, gave a brief verbal presentation, and recommended approval of the item.

Bellflower City Council Minutes Item No. 13
November 13, 2023 Page 5 of 8

13 CONSIDERATION ITEMS – Continued

Each Member of the City Council 1) spoke about City Manager Stewart’s accomplishments during his tenure with the City and the legacy that he will leave behind upon his retirement; and 2) provided a warm welcome to Mr. Ryan Smoot on his pending agreement for City Manager services with the City, noting their excitement to be able to work with him in the near future.

For the record, Mr. Ryan Smoot and his family were in attendance as members of the public audience.

Following discussion, it was moved by Mayor Pro Tem Koops, seconded by Council Member Sanchez, and unanimously carried by the following roll call vote, to authorize the Mayor to execute Agreement File No. 1020 with Mr. Ryan Smoot, in a form approved by the City Attorney:

AYES: Council Members - Koops, Dunton, Morse, Sanchez and Mayor Santa Ines

B Consideration and possible action to consider a Modification Application for one existing Cannabis Business Permit (“CBP”) for a dispensary use for NC3 Systems, Inc. (dba “Deli by Caliva”) at 9535 Artesia Boulevard.

City Manager Stewart introduced the item.

Deputy City Manager Sais 1) provided a brief verbal presentation of the Staff Report, noting that the item was deferred from the previous City Council Meeting on October 23, 2023, due to additional information needed from the Applicant; and 2) introduced Greg Gamet, Permittee Representative and Chief Compliance Officer of Gold Flora Corporation, which is a public company.

For the record, City Clerk Ochiqiui administered the oath to Permittee Representative Gamet

Permittee Representative Gamet stated that 1) he worked closely with the CEO and CFO on the ownership structure following the merger; 2) provided additional flow charts as supplemental material to make the merger easier to understand; and 3) responded to Council Members’ questions.

Bellflower City Council Minutes Item No. 13
November 13, 2023 Page 6 of 8

13 CONSIDERATION ITEMS – Continued

Following brief discussion, at the request of Mayor Santa Ines, Permittee Representative Gamet 1) explained that he was not certain who owns the 47% interest that was missing from the shareholders list on the flow chart [top right corner], as those listed only added up to 53%; and 2) confirmed that he understood what Mayor Santa Ines was requesting and he would be able to provide the requested information by the end of the following business day.

City Manager Stewart 1) suggested the matter be continued to the next City Council meeting on November 27, 2023, as the City Council does not have enough information to take action on this item; and 2) requested that Permittee Representative Gamet provide the information to Deputy City Manager Sais in advance so that staff can review it prior to the next meeting.

Following discussion, it was moved by Mayor Pro Tem Koops, seconded by Council Member Sanchez, and unanimously carried by the following roll call vote to continue the matter to the next City Council meeting on November 27, 2023:

AYES: Council Members - Koops, Dunton, Morse, Sanchez and Mayor Santa Ines

14 CONSENT CALENDAR

City Manager Stewart introduced the item.

For the record, 1) Mayor Pro Tem Koops announced that he would recuse on Item 14-B (Federal Community Project Funding grants for various projects) as he owns property within 1,000 feet of one of the subject properties [Constitution Park]; and 2) Council Member Sanchez requested that Item 14-B be pulled for discussion only.

For the record, Mayor Pro Tem Koops left the dais and Council Chambers at 8:01 p.m.

With regard to Item 14-B (Federal Community Project Funding grants for various projects), 1) Council Member Sanchez stated that he wanted to highlight the item for the community, as the City’s been working on these three projects for some time and this is providing funding to complete the projects; and 2) Mayor Santa Ines stated that most of the funding is coming by way of the work of Congresswoman Linda Sanchez to make sure that the City received its fair share of funding for the community.

Bellflower City Council Minutes Item No. 14
November 13, 2023 Page 7 of 8

14 CONSENT CALENDAR – Continued

For the record, Mayor Pro Tem Koops returned to the Council Chambers and dais at 8:03 pm.

It was moved by Council Member Dunton, seconded by Mayor Pro Tem Koops, and carried by the following roll call vote, to approve the actions stipulated on the Consent Calendar:

AYES: Council Members - Koops, Dunton, Morse, Sanchez and Mayor Santa Ines

A Consideration and possible action to receive and file Warrant Register No. 24-051, dated November 13, 2023.

Action: Received and filed Warrant Register No. 24-051.

B Consideration and possible action to authorize the City Manager to execute Agreement File Nos. 840.1, 840.2, and 840.3, in forms approved by the City Attorney, with the Department of Housing and Urban Development (HUD) for federal Community Project Funding grants for various projects including Constitution Park Revitalization, BRIM Fleet Vehicle Replacement, and Aquatic Center Outdoor Pool Improvements.

Action: Authorized the City Manager to execute Agreement File Nos. 840.1, 840.2, and 840.3, in forms approved by the City Attorney.

C Consideration and possible action to approve the Minutes of the October 23, 2023, Special Meeting of the City Council.

Action: Approved the October 23, 2023, Special Meeting Minutes.

D Consideration and possible action to approve the Minutes of the October 23, 2023, Regular Meeting of the City Council.

Action: Approved the October 23, 2023, Regular Meeting Minutes.

E Consideration and possible action to approve the Minutes of the October 27, 2023, Special Meeting of the City Council.

Action: Approved the October 27, 2023, Special Meeting Minutes.

F Consideration and possible action to authorize the City Manager to execute Amendment No. 3 to Agreement File No. 821, in a form approved by the City Attorney, with Omni Enterprise, Inc. for janitorial services.

Action: Authorized the City Manager to execute Amendment No. 3 to Agreement File No. 821, in a form approved by the City Attorney.

Bellflower City Council Minutes Item No. 15
November 13, 2023 Page 8 of 8

15 COUNCIL REPORTS

For the record, Mayor Pro Tem Koops requested the meeting be adjourned in Memory of Delmer E. Shank.

Mayor Pro Tem Koops, Council Member Sanchez, and Mayor Santa Ines made various comments and reports.

16 ADJOURNMENT

Without objection, Mayor Santa Ines adjourned the meeting at 8:09 p.m., in memory of Delmar E. Shenk, to the next Regular Meeting of the Bellflower City Council at 5:30 p.m. on Monday, November 27, 2023.

Sonny R. Santa Ines, Mayor
City of Bellflower

ATTEST:

Mayra Ochiqui, City Clerk
Approved: November 27, 2023

14-D
TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to approve adjourning the January 8, 2024, City Council Meeting to Thursday,
January 11, 2024 (3:00 p.m. Closed Session / 3:30 p.m. Open Session).

DATE: November 27, 2023

RECOMMENDATION TO CITY COUNCIL

1) Approve the adjournment to January 11, 2024 (3:00 p.m. Closed Session / 3:30 p.m.

Open Session) and direct the City Clerk to post a courtesy notice following the December 11, 2023, meeting to inform the public of this action; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None

BACKGROUND

The California Contract Cities Association’s 2024 Sacramento Legislative Tour is scheduled for January 8-10, 2024, which conflicts with the January 8, 2024, City Council Meeting.

Staff has confirmed that there are no known conflicts at this time and verified that there are no public hearings or other matters that cannot be postponed until January 11, 2024.

Taking action at this time would allow ample public notice and allow staff sufficient opportunity to timely schedule items for the City Council Agenda.

ATTACHMENT

2024 Sacramento Legislative Tour Announcement ........................................................ 2

11/14/23, 10:20 AM Sacramento Legislative Tour - California Contract Cities Association https://contractcities.org/slt/1/2
Sacramento Legislative Tour
Advocacy plays a vital role within the California Contract Cities diverse membership. The Annual Sacramento Legislative Tour ( several days in early January, aligns with the commencement of session. SLOT offers our members a valuable chance to connect leaders, and constitutional officers, allowing them to convey rea affecting cities.

This tour stands as a testament to the California Contract Cities A unwavering commitment to advancing our community’s interest Capitol. By directly engaging with Senators and Assembly Mem establish a robust link between our local priorities and the broad Hotel Accommodations:

A link to reserve your hotel will be sent in your confirmation em reserve a room in our block, you must be registered to attend the our room block rate are on a first come first serve basis. Please r

Cancellation Policy:

A processing fee of $75 will be deducted from your refund, in th cancelation.

Sponsorship Opportunities:

If you are interested in being an event sponsor, contact mayra@ reply to this email.

ABOUT GOVERNANCE EVENTS POLICY RESOURCES MEMBER CITIES ASSOCIATE MEMBERS NEWS

11/14/23, 10:20 AM Sacramento Legislative Tour - California Contract Cities Association https://contractcities.org/slt/2/2

Page 1 of 2 ends

14-E

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Jim DellaLonga, Director of Economic Development

SUBJECT: Consideration and possible action to receive and file the City of Bellflower Successor Housing Agency Annual Report regarding the Low-and-Moderate Income Housing Asset Fund for
Fiscal Year 2022-2023.

DATE: November 27, 2023

EXECUTIVE SUMMARY

This Successor Housing Agency Annual Report regarding the Low-and Moderate-Income Housing Asset Fund (LMIHAF) for Fiscal Year 2022-2023 has been prepared pursuant to California Health and Safety Code Section 34176.1(f). This Report details the activities of the City of Bellflower acting as the Successor Housing Agency (SHA) during Fiscal Year 2022-2023. As required by state law, the Report provides an annual, independent financial audit on the housing assets and activities of the SHA.

RECOMMENDATION TO CITY COUNCIL

1) Receive and file Successor Housing Agency Annual Report regarding Low-and-Moderate Income Housing Asset Fund for Fiscal Year 2022-2023; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

None.

DISCUSSION

Upon the dissolution of redevelopment and pursuant to Resolution No. 12 -09, which was adopted on March 26, 2012, the SHA assumed the housing assets and functions of the dissolved Redevelopment Agency of the City of Bellflower (Former Agency). As a result, the SHA is responsible for housing monitoring, administration, and certain housing production requirements.

- Page 1 of 9 -

Staff Report – Successor Housing Agency Annual Report Fiscal Year 2022-2023 November 27, 2023

Page 2 of 2 ends

DISCUSSION – Continued

State law requires Successor Housing Agencies to conduct an independent financial audit of their housing activities associated with the assumed assets and functions of the Former Agency. State law also requires that Successor Housing Agencies prepare an An nual Report for each fiscal year, and that such reports be presented to the governing body within six months after the end of each fiscal year. The required Report is attached and includes all the sections required by state law. Additionally, as required, if this Report is received and filed by the City Council, it will be posted on the City’s website no later than December 31, 2023. Furthermore, this report will be provided to the State Department of Housing and Community Development (HCD) in the spring of 2024 in conjunction with the Planning Division’s annual housing element review.

ATTACHMENT

Successor Housing Agency Annual Report ..................................................................... 3

- Page 2 of 9 -

HOUSING SUCCESSOR ANNUAL

REPORT REGARDING THE

LOW AND MODERATE INCOME HOUSING
ASSET FUND FOR FISCAL YEAR 2022-2023

PURSUANT TO

CALIFORNIA HEALTH AND SAFETY CODE SECTION
34176.1(f) FOR THE CITY OF BELLFLOWER

SUCCESSOR HOUSING AGENCY

This Housing Successor Annual Report (Report) regarding the Low and Moderate Income Housing Asset Fund (LMIHAF) has been prepared pursuant to California Health and Safety Code Section 34176.1(f) and is dated as of November 27, 2023. This Report sets forth certain details of the City of Bellflower Successor Housing Agency (Housing Successor) activities during Fiscal Year 2022-2023 (Fiscal Year). The purpose of this Report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the Housing Successor under Part 1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1 (Dissolution Law).

The following Report is based upon information prepared by Bellflower's Finance and Economic Development Departments and information contained within the independent financial audit of the LMIHAF included in the City of Bellflower’s Annual Comprehensive Financial Report for Fiscal Year 2022-2023 (Audit). Further, this Report conforms with and is organized into sections I through XIII pursuant to Health and Safety Code Section 34176.1(f) of the Dissolution Law - Page 3 of 9 -

Fiscal Year 2022-2023 Housing Successor Annual Report
November 27, 2023

Page 2 of 7 ends

I. AMOUNT DEPOSITED INTO LMIHAF FROM REINSTATED CITY/AGENCY LOANS

This section provides the amount the City received pursuant to subparagraph (A) of paragraph (3) of subdivision (b) of Section 34191.4.

During the Fiscal Year, the total amount of loan repayments from the Successor Agency to the City was $1,039,646, of which $831,717 (80%) was deposited to the General Fund and $207,929 (20%) was deposited to the LMIHAF.

II. AMOUNT DEPOSITED INTO LMIHAF

This section provides the total amount of funds deposited into the LMIHAF during the fiscal year. Any amounts deposited pursuant to subparagraphs (B) and (C) of paragraph (3) of subdivision (b) of Health and Safety Code Section 34191.4, and amounts for items listed on the Recognized Obligation Payment Schedule (ROPS) must be distinguished from the other amounts deposited.

A total of $227,330 was deposited into the LMIHAF during the fiscal year, of which $5,372 was from bond issuer’s administrative fees, $12,878 was from investment earnings, $1,151 was from loan repayments, and $207,929 was from 20% of City loan repayment pursuant to Health and Safety Code Section 34191.4(b)(3)(C), which is an item listed on the ROPS.

III. ENDING BALANCE OF LMIHAF

This section provides a statement of the balance in the LMIHAF as of the close of the fiscal year. Any amounts deposited for items listed on the ROPS must be distinguished from the other amounts deposited.

At the close of the Fiscal Year, the ending balance in the LMIHAF was $401,449, of which $0 is held for items listed on the ROPS.

IV. DESCRIPTION OF EXPENDITURES FROM LMIHAF

This section provides a description of the expenditures made from the LMIHAF during the fiscal year. The expenditures are to be categorized.

The following is a description of expenditures from the LMIHAF by category:

LMIHAF Expenditures for Fiscal Year 2022-2023 Total Expenditures Monitoring and Administration Expenditures $76,003
Homeless Prevention and Rapid Rehousing Services Expenditures $230,109 Housing Development Expenditures $0
Expenditures on Low Income Units $0
Expenditures on Very Low Income Units $0
Expenditures on Extremely Low Income Units $0
Accrued Interest Expense on HOME Note Payable $15,139
Total LMIHAF Expenditures in Fiscal Year 2022-2023 $321,251

Pursuant to Health and Safety Code Section 34176.1(a), the Housing Successor is allowed to spend up to the greater of $200,000 or 2% of the statutory value of real property and loans and grants receivable held by the housing successor for monitoring and administration expenditures.

Fiscal Year 2022-23 alternative administration and monitoring expenditure limit set forth by the Department of Housing and Community Development (HCD), adjusted for CPI, is $254,500. The - Page 4 of 9 -

Fiscal Year 2022-2023 Housing Successor Annual Report
November 27, 2023

Page 3 of 7 ends

City’s total monitoring and administration expenditures were below the threshold even without the CPI adjustment.

V. STATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR IN LMIHAF

This section provides the statutory value of real property owned by the Housing Successor, the value of loans and grants receivables, and the sum of these two amounts. Under the Dissolution Law and for purposes of this Report, the “statutory value of real property” means the value of properties formerly held by the former redevelopment agency as listed on the housing asset transfer (HAT) schedule approved by the Department of Finance (DOF) as listed in such schedule under Health and Safety Code Section 34176(a)(2), the value of the properties transferred to the Housing Successor pursuant to Section 34181(f), and the purchase price of property(ies) purchased by the Housing Successor. Further, the value of loans and grants receivable is included in these reported assets held in the LMIHAF.

The following provides the statutory value of assets owned by the Housing Successor:

Asset Type
Statutory Value
as of End of Fiscal Year
Statutory Value of Real Property Owned by Housing Successor $1,051,300 Value of Loans/Notes Receivable, Net of Forgivable
Loans/Notes
$4,631,186
Loan Receivable from Successor Agency $2,336,759
Total Assets $8,019,245

VI. DESCRIPTION OF TRANSFERS

This section describes transfers, if any, to another housing successor agency made in previous fiscal years, including whether the funds are unencumbered and the status of projects, if any, for which the transferred LMIHAF will be used. The sole purpose of the transfers must be for the development of transit priority projects, permanent supportive housing, housing for agricultural employees or special needs housing.

The Housing Successor did not make any LMIHAF transfers to other housing successors under Health and Safety Code Section 34176.1(c)(2) during the fiscal year.

VII. PROJECT DESCRIPTIONS

This section describes any project for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS and the status of that project.

The Housing Successor does not receive or hold property tax revenue for any project pursuant to the ROPS.

VIII. STATUS OF COMPLIANCE WITH HEALTH AND SAFETY CODE SECTION 33334.16

Health and Safety Code (“H&S”) Section 34176.1 provides that H&S Section 33334.16 does not apply to interests in real property acquired by the Housing Successor on or after February 1, 2012; nevertheless, this Report presents a status update on the project related to such real property.

With respect to interests in real property acquired by the former redevelopment agency before February 1, 2012, the time periods described in H&S Section 33334.16 is deemed to have - Page 5 of 9 -

Fiscal Year 2022-2023 Housing Successor Annual Report
November 27, 2023

Page 4 of 7 ends

commenced on the date that the Department of Finance approved the property as a housing asset in the LMIHAF. Accordingly, as to real property acquired by the former Redevelopment Agency now held by the Housing Successor in the LMIHAF, the Housing Successor must initiate activities consistent with the development of the real property for the purpose for which it was acquired within five years of the date the DOF approved such property as a housing asset on the HAT.

The following table provides a status update on the real property or properties housing asset(s) that were acquired before February 1, 2012 and compliance with five-year period that commenced on August 29, 2012, the date of the letter issued by DOF approving these properties as housing assets on the HAT:

Address of Property Date of
Acquisition
Deadline to
Initiate
Development
Status of Housing
Successor Activity

9920 Flora Vista St
Bellflower, CA
04/11/2001 n/a Developed in 2003 and
currently operated by
the developer as
Bellflower Senior
Terrace, an affordable
senior housing rental
project.

IX. DESCRIPTION OF OUTSTANDING OBLIGATIONS PURSUANT TO H&S SECTION 33413

This section describes the outstanding inclusionary and replacement housing obligations, if any, under H&S Section 33413 that remained outstanding before dissolution of the former redevelopment agency as of February 1, 2012 along with the Housing Successor’s progress in meeting those prior obligations, if any, of the former Redevelopment Agency and how the Housing Successor’s plans to meet unmet obligations, if any.

Replacement Housing: According to the 2010-2014 Redevelopment Agency Five Year Implementation Plan for the former Redevelopment Agency, no replacement housing obligations were transferred to the Housing Successor. The former Redevelopment Agency’s 2010-2014 Implementation Plan is posted on the City’s website at www.bellflower.org .

X. EXTREMELY-LOW INCOME TEST

Extremely Low Income Test: This section provides the information required by H&S Section 34176.1(a)(3)(B), or a description of expenditures by income restriction for a five year period, with the time period beginning January 1, 2014, and whether the statutory thresholds have been met.

H&S Section 34176.1(a)(3)(B) requires that the Housing Successor must expend at least 30% of t he remaining funds in the LMIHAF for the development of rental housing affordable to and occupied by households earning 30% or less of the AMI. If the Housing Successor fails to comply with the Extremely-Low Income requirement in any five-year report, then the Housing Successor must ensure that at least 50% of the funds remaining in the LMIHAF be expended in each fiscal year following the latest fiscal year following the report on households earning 30% or less of the AMI until the Housing Successor demonstrates compliance with the Extremely-Low Income requirement.

- Page 6 of 9 -

Fiscal Year 2022-2023 Housing Successor Annual Report
November 27, 2023

Page 5 of 7 ends

This information is required to be reported in the FY 2023-2024 Annual Report for the 2019– 2024 period, which is the second of the five-year periods added by Section 34176.1.

Extremely-Low Income Test 2022-2023 Period
LMIHAF Spent on Extremely-Low Income Households N/A (a) Total LMIHAF (Five Year Total) N/A (b)
Extreme-Low Income Test

N/A (a)/(b)

XI. SENIOR HOUSING TEST

This Section provides the percentage of units of deed-restricted rental housing restricted to seniors and assisted individually or jointly by the Housing Successor, its former redevelopment Agency, and its host jurisdiction within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted individually or jointly by the Housing Successor, its former Redevelopment Agency and its host jurisdiction within the same time period. For this Report, the ten-year period reviewed is January 1, 2013 to December 31, 2022.

The Housing Successor is to calculate the percentage of units of deed-restricted rental housing restricted to seniors and assisted by the Housing Successor, the former redevelopment agency and/or the City within the previous 10 years in relation to the aggregate number of units of deed- restricted rental housing assisted by the Housing Successor, the former redevelopment agency and/or City within the same time period. If this percentage exceeds 50%, then the Housing Successor cannot expend future funds in the LMIHAF to assist additional senior housing units until the Housing Successor or City assists and construction has commenced on a number of restricted rental units that is equal to 50% of the total amount of deed-restricted rental units.

The following provides the Housing Successor’s Senior Housing Test for the 10-year period of 2012-2013 to 2022-2023:

Senior Housing Test 2012-13 to 2022-23 # of Assisted Senior Rental Units 0 # of Total Assisted Rental Units 0 Senior Housing Percentage 0

XII. EXCESS SURPLUS TEST

This section provides the amount of excess surplus in the LMIHAF, if any, and the length of time that the Housing Successor has had excess surplus, and the Housing Successor’s plan for eliminating the excess surplus.

Excess Surplus is defined in H&S Section 34176.1(d) as an unencumbered amount in the account that exceeds the greater of one million dollars ($1,000,000) or the aggregate amount deposited into the account during the Housing Successor’s preceding four Fiscal Years, whichever is greater.

- Page 7 of 9 -

Fiscal Year 2022-2023 Housing Successor Annual Report
November 27, 2023

Page 6 of 7 ends

The following provides the Excess Surplus test for the preceding five Fiscal Years:

FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23
Cash Beginning Balance $ 509,524 $ 513,966 $ 415,783 $ 460,692 $ 479,578 Add: Deposits $ 328,872 $ 246,668 $ 349,904 $ 343,166 $ 227,330 Less: Disbursements $ 324,430 $ 344,851 $ 304,995 $ 324,280 $ 305,459 Cash Ending Balance $ 513,966 $ 415,783 $ 460,692 $ 479,578 $ 401,449

The LMIHAF does not have an Excess Surplus.

XIII. INVENTORY OF HOMEOWNERSHIP UNITS

This section provides an inventory of homeownership units assisted by the former Agency or the Bellflower Redevelopment Agency, as Housing Successor, that are subject to covenants or restrictions or to an adopted program that protects the former Agency’s investment of moneys from the Low and Moderate Income Housing Fund pursuant to H&S Section 33334.3(f), including information regarding any inventory loss since February 1, 2012, and information about outside entities with which the Housing Successor contracts for monitoring and administrative services relating to its inventory of assisted homeownership units.

Since the dissolution of the Redevelopment Agency in 2012, there were a total of 17 First Time Homebuyer loans that were assisted by the Housing Successor and subject to recorded covenants/restrictions (please see table below for the list of currently outstanding loans), and zero Single Family Rehabilitation loans assisted by the Housing Successor that were subject to recorded covenants/restrictions. The total number of homeownership units lost in the portfolio after February 1, 2012 is five units. One unit was lost in Fiscal Year 2017-18 due to foreclosure (HAP#103); another unit was lost in the same fiscal year because the loan was repaid and satisfied (HAP#98); and the third unit was lost in Fiscal Year 2018-19 because the loan was repaid (HAP#97). The fourth unit was lost in Fiscal Year 2019-20 because the loan was repaid and satisfied (HAP#91) and the fifth was lost in Fiscal Year 2021-22 because the loan was repaid and satisfied (HAP#102).

The Housing Successor Agency has an existing agreement with Amerinat relating to certain, but not all, aspects of administration of the former Agency’s Single-Family Rehabilitation Program and First Time Homebuyer program that provided second lien mortgages for homeownership units. These consulting services include assistance with oversight and administration of amortized loan payments, if any, due; with tracking and calculation of loan balances in the event of payoff; and, other administrative activities for these outstanding Single-Family Rehab and First Time Homebuyer loans.

City Assigned
Homebuyer’s Assistance
Program #
Address Status Update
(As of June 30, 2023)
91 16640 Bellflower Blvd (Belmont Court) CLOSED
93 16630 Bellflower Blvd (Belmont Court) ACTIVE
94 16680 Bellflower Blvd (Belmont Court) ACTIVE
95 16644 Bellflower Blvd (Belmont Court) ACTIVE
96 16660 Bellflower Blvd (Belmont Court) ACTIVE
97 16650 Bellflower Blvd (Belmont Court) CLOSED
98 16632 Bellflower Blvd (Belmont Court) CLOSED
99 16678 Bellflower Blvd (Belmont Court) ACTIVE
100 16642 Bellflower Blvd (Belmont Court) ACTIVE
101 16634 Bellflower Blvd (Belmont Court) ACTIVE
- Page 8 of 9 -

Fiscal Year 2022-2023 Housing Successor Annual Report
November 27, 2023

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City Assigned
Homebuyer’s Assistance
Program #
Address Status Update
(As of June 30, 2023)
102

9815 Walnut unit 201 CLOSED
103 9815 Walnut unit 202 CLOSED
104 9815 Walnut unit 203 ACTIVE
106 9815 Walnut unit 205 ACTIVE
107 9815 Walnut unit 206 ACTIVE
108 16670 Bellflower Blvd. (Belmont Court) ACTIVE
109 9815 Walnut unit 204 ACTIVE

Note: The preceding table shows the homeownership inventory as of June 30, 2023. During Fiscal Year 2021-22, the First Time Homebuyer program loan for HAP #102 was repaid and satisfied. During FY 2019-20, the First Time Homebuyer program loan for HAP #91 was repaid and satisfied. During FY 2018-19, one First Time Homebuyer voluntarily paid the principal amount of the program loan before it became due and payable (HAP #97). During FY 2017-18, the First Time Homebuyer program loan for HAP#98 was repaid and satisfied. Although the program loan was satisfied, the unit was also assisted with HOME funds and will remain affordable to low-income households pursuant to its respective HOME covenants. During FY 2017-18, 9815 Walnut St., Unit 202 (HAP#103) was lost due to foreclosure. However, the unit will remain affordable to low-income households pursuant to its HOME covenant.

This Report is to be provided to the Housing Successor’s governing body by December 31, 2023.

In addition, this Report and the former redevelopment agency’s pre-dissolution Implementation Plans are to be made available to the public on the City’s website: www.bellflower.org - Page 9 of 9 -

14-F

TO: Honorable Mayor and Members of the City Council

ATTENTION: Jeffrey L. Stewart, City Manager

FROM: Mayra Ochiqui, City Clerk

SUBJECT: Consideration and possible action to adopt Resolution No. 23-46 – A Resolution adopting a Records Retention Schedule for City records and superseding Resolution No. 22-67.

DATE: November 27, 2023

EXECUTIVE SUMMARY

If adopted, Resolution No. 23-46 will update the City’s Records Retention Schedule to maintain compliance with all laws and standard business practices for California cities.

The updated Records Retention Schedule was updated interactively with representatives from all City departments and reviewed by the City Attorney’s Office.

RECOMMENDATION TO CITY COUNCIL

1) Adopt Resolution No. 23-46; or

2) Alternatively, discuss and take other action related to this item.

FISCAL IMPACT

Some savings in storage expenses as the Records Retention Schedule is re-evaluated, along with soft savings in labor and increased operational efficiencies.

BACKGROUND

On October 12, 1998, the City Council adopted Resolution No. 98-105 establishing the City’s Records Management Program and Records Retention Schedule. Subsequently, the Retention Schedule was updated in 2015 (Resolution No. 15-62) with the assistance of a records management consultant. In 2022, the review and updating process was brought in-house for cost-savings, consistency, and efficiency of future updates (Resolution No. 22-67). From here forward, the Records Retention Schedule will be reviewed biennially (odd-numbered years) and amended as needed following review to maintain compliance with records management standards and applicable laws.

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Staff Report – Records Retention Schedule Update
November 27, 2023

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DISCUSSION

The Records Retention Schedule provides clear, specific records descriptions and retention periods, applying current law to the management of the City’s records.

By identifying which department is responsible for maintaining the original record and establishing clear retention periods for different categories of records, the City will reduce its storage expenses, save filing and office space, and create operational efficiencies.

The Records Retention Schedule included in proposed Resolution No. 23-46 was updated interactively with representatives from all City departments to capture department preferences and reviewed by the City Attorney’s Office to ensure compliance with applicable laws. The proposed retention periods are in compliance with all laws and are standard business practices for California cities.

ATTACHMENT

Resolution No. 23-46 ....................................................................................................... 3

CITY OF BELLFLOWER

RESOLUTION NO. 23-46

A RESOLUTION ADOPTING A RECORDS RETENTION SCHEDULE
FOR CITY RECORDS AND SUPERSEDING RESOLUTION NO. 22-67

THE CITY COUNCIL RESOLVES AS FOLLOWS:

SECTION 1. The City Council finds as follows:

A. Keeping and maintaining public records that are unnecessary or duplicative results in the consumption of significant public resources including money, time, and space;

B. Government Code §§ 34090, et seq. establish methods by which the City may approve the destruction of unneeded documents; and

C. It is in the public interest to reduce the City’s cost for storing documents while, at the same time, ensuring that the City preserves those records that are required to conduct City business.

SECTION 2. As used in this Resolution, “record” has the same definition as set forth in Government Code § 6252.

SECTION 3. The City Council takes the following actions:

A. Pursuant to Government Code § 34090, the City Council approves the records retention schedule in attached Exhibit “A,” which is incorporated by reference (the “Schedule”).

B. The City Clerk is authorized to dispose of records according to the time intervals listed in the Schedule upon the request of the City Manager, or designee, and the written approval of the City Attorney, or designee.

C. The Schedule does not authorize the destruction of the following original records:

1. Records affecting the title to real property or recorded liens.

2. Records required to be kept permanently by applicable law;

3. Records less than two years old; and

4. The minutes, ordinances, or resolutions of the City Council of the City of Bellflower or of any City board, committee, or commission.

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City of Bellflower
Resolution No. 23-46

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D. Records that contain permanent or archival information will be duplicated and stored offsite for preservation and operational purposes in the event of a major disaster including, without limitation, earthquake, fire, or flood. If such disaster occurs, then those records will be accessed and brought back online to regain operations.

E. Those records which are not required in the current operation of the office where they are made or kept may be transferred to storage until they have met their specific retention requirements and destroyed.

F. Updates to the Records Retention Schedule that are required to conform to applicable law are authorized to be made by the City Clerk without immediate action by the City Council upon review and written approval by the City Manager and City Attorney. Such changes must be ratified by the City Council at the next practicable opportunity following the change in law.

G. Notwithstanding the Schedule adopted by this Resolution, the City Clerk may, upon complying with the provisions of Government Code § 34090.5, dispose of documents in any legal manner without the further approval of the City Council or City Attorney.

H. Upon destroying any documents in accordance with this Resolution, the City Clerk is directed to complete a certificate verifying the destruction of such records and file the certificate with the City’s official records.

SECTION 4. Supersession; Preservation. Resolution No. 22-67 (adopted November 28, 2022) is superseded in its entirety. Nothing in this Resolution affects such additional resolutions that may regulate the destruction of public records including, without limitation, Resolution No. 17-34 (adopted June 26, 2017) regulating electronic communications or Resolution No. 19-18 (adopted March 11, 2019) regulating social media.

SECTION 5. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

SECTION 6. The Mayor, or presiding officer, is hereby authorized to affix the Mayor’s signature to this Resolution signifying its adoption by the City Council of the City of Bellflower, and the City Clerk, or duly appointed deputy, is directed to attest thereto.

SECTION 7. This Resolution will become effective immediately upon adoption. ///
///
///

City of Bellflower
Resolution No. 23-46

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PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF BELLFLOWER THIS 27TH DAY OF NOVEMBER 2023.

________________________________
Sonny R. Santa Ines, Mayor
ATTEST:

________________________________
Mayra Ochiqui, City Clerk

APPROVED AS TO FORM:

_________________________________
Karl H. Berger, City Attorney

ATTACHMENT:

Exhibit A – Records Retention Schedule

EXHIBIT A

RECORDS RETENTION SCHEDULE

RECORDS RETENTION SCHEDULE: CITYWIDE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CW-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Lead Dept. CW-001 Affidavits (Includes affidavits of publications, affidavits of posting, legal advertising, notices, proofs of publications, public hearing notices)2 years N/A 2 years Brown Act challenges must be filed within 30 or 90 days of action; CCP§ 337, et seq; GC §§34090, 54960.1(c)(1) Lead Dept. CW-002 Agreements & Contracts: Administrative Files NOT Funded by a Grant (Includes correspondence, project administration, logs, project schedules, copies of invoices, backup, insurance certificates, RFP, etc.) Completion 10 years Completion + 10 years Vital: Before Completion. Covers E&O Statute of Limitations. Published Audit Standards= 4-7 years. Statute of Limitations: Contracts & Spec’s = 4 years. Wrongful Death = death + 5 years. Developers = comp. + 10 years. Statewide guidelines propose termination + 5 years; CCP §§336(a), 337 et. seq., GC §34090

RECORDS RETENTION SCHEDULE: CITYWIDE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CW-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Lead Dept. CW-003 Agreements & Contracts: Administrative Files WITH Grant Funding (Includes correspondence, project administration, certified payrolls, logs, project schedules, copies of invoices, backup, insurance certificates, RFP, etc.) Completion 10 years or after funding agency audit, if required, whichever is longer Completion + 10 years or after funding agency audit, if required, whichever is longer Vital: Before Completion. Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec’s=4 years. Wrongful Death=comp. + 5 years. Developers=comp. + 10 years. Statewide guidelines propose termination + 5 years; CCP §§336(a), 337, et seq., GC §34090 Lead Dept. CW-004 Agreements & Contracts: UNSUCCESSFUL (Includes bids, unsuccessful proposals, or responses to RFPs (Request for Proposals) and/or RFQs (Request for Qualifications) that don’t result in a contract) 2 years N/A 2 years Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec’s=4 years, Wrongful Death= death + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §§336(a), 337 et. seq., 21 CFR §§ 1403.36 & 1403.42(b); 24 CFR §§ 85.42, 91.105(h), 92.505, & 570.502(b), 28 CFR § 66.42; 29 CFR § 97.42; 40 CFR § 31.42; 44 CFR § 13.42; 45 CFR § 92.42; OMB Circular A-133; GC § 34090

RECORDS RETENTION SCHEDULE: CITYWIDE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CW-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Lead Dept. CW-005 Meeting Records: SUBCOMMITTEES of the City Council (comprised solely of a minority of City Council members) (Includes all records)2 years N/A 2 years Brown Act challenges must be filed within 30 or 90 days of action: GC §§34090, 54960.1©(1) Lead Dept. CW-006 Meeting Records: INTERNAL – Attended by employees only. (Includes all records) (e.g., Records Management Committee, In-House Task Forces, etc.)2 years N/A 2 years GC §34090 Lead Dept. that Authors / Receives City's Original CW-007 Correspondence – ROUTINE (Interagency and Intra-agency memoranda retained in the ordinary course of business) (e.g., administrative, general, letters, letters, memorandums, miscellaneous reports not included on department schedule, press releases received/not generated, calendars, invitations, logs, mailing lists, meeting room registrations, supply inventories, voicemail messages, transmittal letters, undeliverable mail, visitors logs, newspaper clippings)2 years N/A 2 years Complies with electronic record retention policy (adopted via separate resolution). GC §§34090, 6252, 6254(a)) Lead Dept. CW-008 Eminent Domain / Condemnation Proceedings / Relocations2 years 3 years 5 years Vital: Before Purchase (meets auditing standards); GC §34090

RECORDS RETENTION SCHEDULE: CITYWIDE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CW-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Lead Dept. CW-009 Grants – SUCCESSFUL (Reports and other records required to pass the funding agency's audit, if required) 2 years After Funding Agency Audit, if Required - Minimum 5 years After Funding Agency Audit, if Required - Minimum 5 years Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; statewide guidelines propose 4 years; 21 CFR § 1403.36 & 1403.42(b); 24 CFR § 85.42, 91.105(h), 92.505, & 570.502(b), 28 CFR § 66.42; 29 CFR § 97.42; 40 CFR § 31.42; 44 CFR § 13.42; 45 CFR § 92.42; OMB Circular A-133; GC §34090 Lead Dept. CW-010 Grants – UNSUCCESSFUL (Applications / Correspondence)2 years N/A 2 years GC §34090 Lead Dept. CW-011 Legal Opinions (Formal Advice) 2 years N/A 2 years Vital (all). Department Preference; GC §34090Lead Dept. CW-012 Personnel Files (e.g., supervisor’s notes; includes leave requests and vacation requests) After Inclusion in Performance Evaluation N/A After Inclusion inPerformance Evaluation Vital: Before Annual Performance Evaluation. Ensure records kept in department files comply with City policy (all originals are sent to Human Resources, only the supervisor’s file is maintained in departments); GC §34090.7

RECORDS RETENTION SCHEDULE: CITYWIDE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CW-5 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Lead Dept. CW-013 Personnel Work Schedules 2 years N/A 2 years Notes maintained in a separate folder to be incorporated into performance evaluation, or to document progressive. discipline; GC §34090 et seq.Lead Dept. CW-014 Progress Payments (NOTE: This is an internal tracking mechanism. The invoice associated with the progress payment is the official record. Finance is the office of record for invoices)Completion of Payment + 2 years N/A Completion of Payment + 2 years GC §34090 Lead Dept. CW-015 Purchase Orders – INFORMAL (Under the Purchasing Threshold) (Includes RFPs, specifications, contracts, amendments, successful bids, notice of award, RFQs, etc.)2 years 3 years 5 years Meets auditing standards; GC §34090 Lead Dept. CW-016 Real Estate Appraisal Reports: PURCHASED Property / Funded Loans 5 years N/A 5 years Vital: Before Purchase. Meets auditing standards; GC §34090; 24 CFR 85.42(b), 24 CFR 91.105(h), 24 CFR 97.42(b), 24 CFR 570.502(b); 29 CFR 97.42, GC §34090Lead Dept. CW-017 Real Estate Appraisal Reports: Property NOT purchased 2 years N/A 2 years GC §34090

RECORDS RETENTION SCHEDULE: CITYWIDE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CW-6 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Lead Dept. CW-018 Reference Materials – Produced by OUTSIDE ORGANIZATIONS (i.e., League of California Cities, Chamber of Commerce, Educational Seminar Announcements, etc.; includes policies, procedures, brochures, flyers, manuals, etc.)2 years N/A 2 years GC §34090 Lead Dept. CW-019 Reports and Studies – HISTORICALLY SIGNIFICANT (e.g., Zoning Studies, etc.)10 years P P Department Preference; GC §34090 Lead Dept. CW-020 Reports and Studies – NO HISTORICAL VALUE 2 years N/A 2 years Department Preference; GC §34090Lead Dept. CW-021 Special Event Permits Expiration + 2 years N/A Expiration + 2 years Vital: During Class or Program. Department Preference; GC §34090Lead Dept. CW-022 Surveys / Questionnaires issued by the City 2 years N/A 2 years GC §34090

RECORDS RETENTION SCHEDULE: CITYWIDE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CW-7 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Lead Dept. CW-023 Training – ALL MATERIALS (Internal training created by a department) 2 years N/A 2 years Department Preference; Ethics Training is 5 years; Statewide guidelines propose 7 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR § 3203, et seq., 29 CFR 1627.3(b)(ii), LC §6429(c); GC §§12946, 34090, 53235.2(b)Lead Dept. CW-024 Volunteer / Unpaid Intern Applications & Agreements – SUCCESSFUL Applicants Separation + 3 years N/A Separation + 3 years Department Preference (Courts treat volunteers as employees); EEOC / FLSA / ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR § 1602.31 & 1627.3(b)(1)(i) & (ii), GC §§12946, 34090Lead Dept. CW-025 Volunteer / Unpaid Intern Applications – UNSUCCESSFUL Applicants2 years N/A 2 years GC §34090

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total GENERAL OFFICE City Clerk CC-001 Agendas / Agenda Packets (Includes City Council and all City Brown Act bodies; e.g., Commission, Committees, Boards) Until Scanned P P GC §34090, et seq.; Department Preference City Clerk CC-002 Annotated Agendas (Includes City Council and all City Brown Act bodies staffed by the City Clerk’s Office) 2 years N/A 2 years GC §34090, et seq.; Department Preference City Clerk CC-003 Informational Materials: (Includes Mayor’s Agenda, Roll Call Order Sheet, Potential Conflicts of Interest, etc.) 2 years N/A 2 years GC §34090, et seq.

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-004 Agreements & Contracts: NON-INFRASTRUCTURE / MOUs / JPAs [Examples: consulting, disposal, employment contracts, instructors, sports leagues, franchises, housing, leases, loans, mutual aid, professional service, CalPERS, Joint Powers] (Includes all contractual obligations; e.g., amendments, scope of work or successful proposal, insurance certificates, covenants, notice of completion, etc.)Completion + Until Scanned Up to 10 years Completion + 10 years Vital: Before Completion. Statute of Limitations is 4 years; 10 years for Errors & Omissions; Published Audit Standards is 4-7 years; Wrongful Death is death + 5 years, Developers is completion + 10 years; Relocation Files is Settle + 5 years; CCP §§336(a), 337, et. seq.; GC §§34090, 34090.7 City Clerk CC-005 Agreements & Contracts: INFRASTRUCTURE / LAND RECORDS / PROPERTY OWNERSHIP [Examples: architects, buildings, bridges, covenants, deferred improvement agreements, design/build, development, environmental, park improvements, property restrictions, reservoirs, sewers, sidewalks, street & alley improvements, settlement, subdivisions, utilities, water, land records: plans, permits; ownership: purchase and sale] (Includes all contractual obligations; e.g., amendments, scope of work or successful proposal, insurance certificates, covenants, notice of completion, etc.)Completion + Until Scanned N/A P All infrastructure should be permanent for emergency preparedness; land records are permanent by law; property records (purchase/sale) are permanent by law; Statute of Limitations is 4 years; CCP §§337, 337.1(a), 337.15, 343; GC §34090, Contractor has retention requirements in 48 CFR § 4.703 - 3 years retention after final payment.

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-006 Annexations / Boundaries / Consolidations P N/A P Land records are permanent by law; GC §34090City Clerk CC-007 Assessment / Maintenance / Landscape & Lighting / Street Improvement District – Formation Documents (other than records related to Council action) Termination of District Up to 10 years Termination of District +10 years City Clerk CC-008 Bond Transcripts / Certificates of Participations (COPs) / Official Statements Cancellation, Redemption, or Maturity Fully Defeased + 10 years Fully Defeased + 10 years Vital: Until Maturity. Department Preference; Statute of Limitations for bonds, mortgages, trust deeds, notes or debentures is 6 years; Bonds issued by local governments are 10 years; There are specific requirements for disposal of unused bonds; CCP §§336, et seq. 337.5(a); GC §43900, et seq.City Clerk CC-009 Bylaws All Advisory Bodies Appointed by City Council (e.g., Commission, Committees, Boards)2 years P P Vital (all). GC §34090 City Clerk CC-010 Central Files (Prior Subject Filing System) – Property Records and Weed Abatement P P P Department Preference; Before 1982, agenda packets were broken into subject matters then filed; most are copies of records maintained by Lead Department; After 1982, Agenda Packets saved intact as permanent records; minutes are the permanent record; GC §34090 et seq.

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-011 Central Files (Prior Subject Filing System) – EXCEPT Property Records and Weed Abatement 2 years N/A 2 years Department Preference; Before 1982, agenda packets were broken into subject matters then filed; most are copies of records maintained by Lead Department; After 1982, Agenda Packets saved intact as permanent records; minutes are the permanent record; GC §34090 et seq.City Clerk CC-012 Historical Records (Includes History of Service Logs for City Council, Commissions, Committees, Boards and all Brown Act Bodies; Incorporation, City Seal, Local Appointment List, etc.) P N/A P GC §34090; Records can address a variety of subjects and media; the City Clerk determines historical significance based on the following criteria: 1) is associated with events that have made a significant contribution to the broad patterns of the City’s history and cultural heritage; 2) is associated with the lives of persons important in the City’s past; 3) embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of an important creative individual, or possesses high artistic values; and 4) has yielded, or may be likely to yield, information important in the City’s prehistory or history.

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-7 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-023 Oaths of Office: Boards and Commission Members P N/A P Department Preference; HR maintains employee Oaths of Office in Personnel Files, including the City Council; Statute of Limitations: Public official misconduct is discovery of offense + 4 years, retirement benefits is 6 years from last action; statewide guidelines propose Termination + 6 years; GC §§36507, 34090; PC §§801.5, 803(c); 29 USC § 1113 City Clerk CC-024 Ordinances (Includes Affidavits of Publication) P N/A P Vital (all). GC §§34090, et seq. City Clerk CC-025 Outgoing Mayor’s Ceremony Files (Historical) (Includes, but not limited to, coordinating/planning documents, speeches, photos, correspondence, etc.)P N/A P These files are maintained on-site in the City Clerk’s Office. City Clerk CC-026 Public Records Act Requests (Includes Affidavit & Request to Duplicate Plans) 1 year + Current year 1 year 2 years GC §34090 City Clerk CC-027 Real Property – Records that Affect the Title to Real Property (e.g., Abandonments, Deeds, Deed Restrictions, Easements, Liens, Resale Restrictions, Vacations)2 years P P GC §34090

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-8 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-028 Recordings: AUDIO (Includes audio recordings of meetings of the City Council, RDA, BPFC, Successor Agency, Oversight Board, etc.) (NOTE: Commission/Committee Meetings are maintained by the staffing department.)1 year + Current year N/A 2 years Department Preference; State law only requires for 30 days; GC §54953.5(b) City Clerk CC-029 Recordings: VIDEO (Includes video recordings of meetings of the City Council, RDA, BPFC, Successor Agency, or Oversight Board Meetings, etc. – NOTE: Commission/Committee Meetings are not video recorded; only audio recorded.)2 years 4 years 6 years Department Preference; Video recording of meetings are only required for 90 days; GC §§34090.7, 60201. Also refer to Resolution No. 11-75 regarding Action Minutes, which notes a 6-year retention.City Clerk CC-030 Records Management Records (Includes, but not limited to, Destruction Lists / Certificates of Records Destruction / Authority to Destroy Obsolete Records / Authority to Transfer Records to Offsite Facility) Until Scanned P P Department Preference; GC §34090, et seq. Certificates of destruction filed with the corresponding resolution authorizing records destruction. City Clerk CC-031 Redevelopment Plan 10 years P P Vital: Before Purchase or Sale. Department Preference; GC §34090, et. seq.

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-10 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-037 Elections – ADMINISTRATION (Includes, without limitation, correspondence, Los Angeles County Registrar-Recorder reports and election-related meeting materials, calendars, blank forms, copy of candidate/nomination notebook, polling places/vote centers listings, copies of requisitions/invoices)5 years N/A 5 years Used as a model for the next election, GC §34090 City Clerk CC-038 Elections – HISTORICAL (Includes, without limitation, sample ballot, copies of election-related resolutions and staff reports, election notices, certificate of election results/canvass, certificates of election, maps)4 years P P Retained for Historical Value, GC §34090 City Clerk CC-039 Elections – NON-MUNICIPAL (Includes, without limitation, correspondence, sign complaints/notices)2 years N/A 2 years City Clerk CC-040 Petitions (Initiative, Recall, or Referendum) Election Results or Final Examination + 8 Months N/A Election Results or Final Examination + 8 MonthsNot accessible to the public; The 8-month retention applies after election results, or final examination if no election. Applies unless a legal/FPPC proceeding. EC §§17200, 17400

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-11 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-041 Nomination Papers – All Candidates (Successful and Unsuccessful) (Includes official Nomination Papers and signature verification records, Code of Fair Campaign Practices, candidate statement forms and receipts, ballot designation worksheet, transliteration form, and all other required forms filed with the nomination papers, except FPPC records) Duration of term of office sought + 4 years N/A Duration of term of office sought + 4 years Department Preference; Statewide guidelines proposes 4 years for successful candidates, 2 years for unsuccessful; CA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100 City Clerk CC-042 Oath of Office Files (Historical) (Includes, without limitation, signed oaths of office, copies of certificates of election, coordinating/planning documents, photos) P N/A P These files are maintained on-site in the City Clerk’s Office. POLITICAL REFORM ACT – FAIR POLITICAL PRACTICES COMMISSION (FPPC) RECORDS City Clerk CC-043 Campaign Statements – OFFICEHOLDERS (Mayors, Council Members, Candidates holding the above offices, their controlled committees, and committees supporting such officeholders and candidates) (Includes Forms 410, 501, 460, 470, and all forms related to campaign statements; and any correspondence regarding enforcement action or request for advice from the FPPC) Until Leaving Office & Scanned P P Authority: GC §§81009 and 84615, and FPPC Regulations §§ 18944 and 18944.1. Includes all pre-election statements, semi-annual, and statements of termination.

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-12 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-044 Campaign Statements – NON-INCUMBENT CANDIDATES/NOT ELECTED (Non-incumbent candidates not elected and committees supporting candidates not elected to above offices) (Includes Forms 410, 501, 460, 470, and all forms related to campaign statements; and any correspondence regarding enforcement action or request for advice from the FPPC) Termination of Committee + 2 years 5 years Termination of Committee + 7 years Authority: GC §§81009 and 84615, and FPPC Regulations §§ 18944 and 18944.1. Includes all pre-election statements, semi-annual, and statements of termination. City Clerk CC-045 Campaign Statements – GENERAL PURPOSE AND BALLOT MEASURE COMMITTEES (All other filers not listed above, e.g., general purpose (PAC), ballot measure committees) (Includes Forms 410, 501, 460, 470, and all forms related to campaign statements; and any correspondence regarding enforcement action or request for advice from the FPPC) Termination of Committee + 2 years 5 years Termination of Committee + 7 years Authority: GC §§81009 and 84615, and FPPC Regulations §§ 18944 and 18944.1. City Clerk CC-046 FPPC Form 804 (Agency Report of New Positions) Until Scanned N/A P Authority: GC §§81009 and 84615, and FPPC Regulations §§ 18944 and 18944.1. Optional form; not readily used. If used, file with corresponding Conflict of Interest Code Resolution.

RECORDS RETENTION SCHEDULE: CITY CLERK’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CCO-13 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk CC-047 FPPC Form 805 (Agency Report of Consultants) Until Scanned N/A P Authority: GC §§81009 & 84615, & FPPC Regulations §§ 18944 & 18944.1. Optional form; not readily used. If used, file w/ corresponding Conflict of Interest Code. City Clerk CC-048 Political Reform Act – Annual File (Includes, without limitation, log, correspondence, filer notifications/reminders, Form 501s (Candidate Intention Statement) for unsuccessful candidates without a committee, Forms 801 (Gift to Agency Report), 802 (Tickets Provided by Agency Report), 803 (Behested Payment Report), and 806 (Agency Report of Public Official Appointments), 496 (Independent Expenditure Reports), Real Property Interests List, Local Agency Biennial Notice, and other miscellaneous forms)2 years 5 years 7 years Authority: GC §§81009 and 84615, and FPPC Regulations §§ 18944 and 18944.1. City Clerk CC-049 Statements of Economic Interests (Form 700) – ALL FILERS (Includes all original statements, copies of GC §87200 filers’ statements, copies of statements filed electronically with the FPPC, and ethics training certificates for Commissioners/Committee Members (employee certificates filed with HR)) Leaving Office + 2 years 5 years Leaving Office + 7 years Authority: GC §§81009 and 84615, and FPPC Regulations §§ 18944 and 18944.1. Ethics training certificates minimum 5 years per GC §53235.2(b).

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CMO-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc.). Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Manager CM-001 Cannabis Permit Applications 7 years N/A 7 years GC §34090 City Manager CM-002 Correspondence – Ingoing and Outgoing (Includes letters, memorandums, invitations to City Council and staff, etc.)2 years N/A 2 years GC §34090 City Manager CM-003 Press Releases 2 years N/A 2 years GC §34090 City Manager CM-004 Project Files (i.e., Cannabis Business Permits (CBP), special projects, etc.)2 years N/A 2 years Vital: While Active Issues; GC §34090 City Manager CM-005 Speeches / Certificates / Proclamations 2 years N/A 2 years GC §34090 City Manager CM-006 Surveys / Questionnaires (Issued by the City Manager) 4 years N/A 4 years GC §34090 City Manager CM-007 Weekly Updates (Final from all Departments) 2 years N/A 2 years GC §34090

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE (HUMAN RESOURCES) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 HR-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Human Resources HR-001 Accident / Incident Reports: VEHICLE ACCIDENT REPORTS with no injuries (Employees) (See Workers Compensation for vehicle accident reports with injuries)2 years N/A 2 years Department Preference; Claim must be filed within 1 year, lawsuit within 2 years; Statute of Limitations for contracts is 4 years; CCP §§337, et seq.; GC §§911.2, 945, 34090, 34090.6Human Resources HR-002 Benefit Plans / Insurance Policies (Health, dental, life insurance, medical etc.) Plan Termination + 4 years N/A Plan Termination + 4 years Department preference to meet municipal government auditing standards; EEOC / ADEA (Age) requires 1 year after benefit plan termination; Federal law requires 6 years after filing date; State Law requires 2 years after action; Health Care Service Providers are 3 years; Managed Health Care Plan & Solicitors are 5 years; 29 CFR §1627.3(b)(2); 29 USC § 1027; 11 CCR § 560; 28 CCR § 1300.85.1; GC §34090

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE (HUMAN RESOURCES) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 HR-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Human Resources HR-003 City Employee Events (e.g., employee recognition events) 6 years N/A 6 years Department Preference; GC §34090 Human Resources HR-004 Claims – Liability Claims against the City Final Resolution 5 years Final Resolution + 5 years, unless claimant is minor* Vital: Until Resolution. Department Preference; Covers various statute of limitations; CCP §§ 337 et seq.; GC§§ 911.2, 945, 34090, 34090.6; PC §832.5. * If claimant is a minor, when minor turns 18 years old + 4 years (if age/DOB is known) OR, if age/DOB is not known, 24 years from the date of incident.Human Resources HR-005 Claims – Potential Claim Forms 2 years N/A 2 years GC §34090 Human Resources HR-006 Carl Warren Claim Register (Database) Indefinite N/A Indefinite Vital: Until Settlement. Department Preference (meets auditing requirements); GC §34090Human Resources HR-007 Classification Studies / Reorganization Studies (for employee classifications and department structures) Until Superseded, Minimum 2 years N/A Until Superseded, Minimum 2 years Department Preference; EEOC / FLSA / ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2-3 years; retirement benefits is 6 years from last action; 29 CFR § 1602.31 & 1627.3(b)(ii), GC §§12946, 34090; 29 USC § 1113

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE (HUMAN RESOURCES) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 HR-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Human Resources HR-008 Compensation Studies When No Longer Required, Minimum 2 years N/A When No Longer Required, Minimum 2 years Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6(2), 29 CFR 1602.14, GC §§12946, 34090Human Resources HR-009 Disability Insurance Reports (Received monthly from The Standard)2 years N/A 2 years Department Preference; GC §34090 Human Resources HR-010 DMV Pull Notices When Superseded, Minimum 2 years N/A When Superseded, Minimum 2 years Transitory or source records not retained in the ordinary course of business; CHP audits every 2 years; Bureau of National Affairs recommends 2 years for all supplementary Personnel records; GC §34090Human Resources HR-011 Equal Employment Opportunity EEO-4 Reports 6 years N/A 6 years Department Preference (only 3 years is required); 29 CFR § 1602.30Human Resources HR-012 Employee Newsletter 6 years N/A 6 years Department Preference; GC §34090Human Resources HR-013 Grievances Final Resolution + 2 yearsN/A Final Resolution + 2 yearsDepartment Preference; GC §12946

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE (HUMAN RESOURCES) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 HR-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Human Resources HR-014 Insurance Policies & Certificates (City- owned) (Includes JPIA / Liability (General & Public), Workers Compensation, Property Surety Bonds & Insurance (Pre CJPIA)) P N/A P Vital: Before Expiration. Department preference; GC §34090; CCP§ 337 et seq.; 2 year minimum requirement statements, bond disclosure, bond pay-offs, bond GC 43900-43903; Destruction guidelines for bonds; Statutes of limitations, 10 years after expiration FC 30210; Maintain State of California Guidelines; 10 years after closure/expiration convenance and cash/surety bonds. CCP 337.5 Human Resources HR-015 Job Descriptions / Specifications When Superseded + 6 years N/A When Superseded + 6 years Vital: Before Superseded. Department Preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2-3 years; retirement benefits is 6 years from last action; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§12946, 34090; 29 USC 1113Human Resources HR-016 Live Scan Applications with Clearance Notes (employees, volunteers, CBP permittees)10 years 20 years30 years Department Preference; GC §34090Human Resources HR-017 Negotiations with Bargaining Units MOU Term + 4 yearsN/A MOU Term + 4 yearsDepartment Preference; GC §34090

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE (HUMAN RESOURCES) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 HR-5 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Human Resources HR-018 OSHA Inspections & Citations Log 200 and Log 300, 301, 301A 7 years N/A 7 years Department Preference; Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR § 14300.33(a); 29 CFR § 1904.33, 29 CFR § 1904.44; GC §60201 et seq.; LC §6429cHuman Resources HR-019 Personnel Files – BENEFIT File – All employees (Includes benefit enrollment forms, W-4s, etc.) Separation + 2 years 28 years Separation + 30 years Vital: Until Separation. Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2-3 years; 29 CFR § 1602.31 & 1627.3(b)(ii), GC §§12946, 60201; 29 USC § 1113

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE (HUMAN RESOURCES) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 HR-6 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Human Resources HR-020 Personnel Files – CONFIDENTIAL File – All employees (Includes pre-employment physicals, drug and alcohol tests, FMLA, Department of Fair Employment & Housing (DFEH or EEOC) claims, I-9s, investigations, etc.) Separation + 2 years 28 years Separation + 30 years Vital: Until Separation. Department Preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 34090; 29 CFR 1627.3(b)(1)(v), GC §§12946, 34090; 49 CFR § 655.71, et seq.; 49 CFR § 382.401, et seq. 49 CFR § 653.71Human Resources HR-021 Personnel Files – Regular, Active, Permanent, Non-Regular, Temporary and Part-time (Employees) (Includes evaluations, trainings, action forms, accommodations, policy receipts etc.) Separation + 2 years 28 years Separation + 30 years Vital: Until Separation. Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2-3 years; 29 CFR § 1602.31 & 1627.3(b)(ii), GC §§12946, 60201; 29 USC § 1113

RECORDS RETENTION SCHEDULE: CITY MANAGER’S OFFICE (HUMAN RESOURCES) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 HR-7 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Human Resources / Parks & Recreation HR-022 Recruitment File / Test File (Includes advertisements, applications, brochures, flyers, job announcements, letters, scantrons, tests, questions, physicals of rejected candidates, etc.)List Creation + 3 years N/A List Creation + 3 years Department Preference; EEOC / FLSA / ADEA (Age) requires 1-3 years; State Law requires 2 - 3 years; 29 CFR § 1627.3(b)(i), 29 CFR § 1602.14 et seq. GC §§12946, 34090Human Resources HR-023 Safety Meetings 2 years N/A Resolution + 2 years** Resolution of any identified hazards / complaints + 2 years. Human Resources HR-024 Summons / Lawsuits Resolution + 5 years N/A Resolution + 5 years The City Attorney’s Office only retains documents where they take on the litigation; CJPIA attorneys are responsible for most civil cases.Human Resources HR-025 Unfair Labor Practice Charge Resolution + 4 yearsN/A Resolution + 4 yearsDepartment Preference; GC § 12946Human Resources HR-026 Union Decertification Petitions Resolution + 4 yearsN/A Resolution + 4 yearsDepartment Preference; GC § 12946Human Resources HR-027 Workers Compensation or Disability Claims / Employee Accident Reports Separation + 2 years 28 years Separation + 30 years Department Preference; Claims can be made for 30 years for toxic substance exposure; 8 CCR § 10102; 8 CCR § 15400.2, 8 CCR §3204(d)(1), et seq., 29 CFR § 1910.1020, GC §§12946, 34090; CCP §337, et seq.

RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT (INCLUDES HOUSING & GRANTS / REDEVELOPMENT/SUCCESSOR AGENCY RECORDS) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 ED-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Economic Develop. ED-001 City Historian Files (Photos and Newspaper Clippings of Significant Historical Value) P N/A P Department Preference; GC §34090 Economic Develop. ED-002 City Newsletter P N/A P Department Preference; GC §34090 Economic Develop. ED-003 Economic Development Agreements / Loan Agreements or Grants (Administrative Files) Forgiven or Fully Paid + 5 years N/A Forgiven or Fully Paid + 5 years Department Preference (meets auditing standards); GC §34090 Economic Develop. ED-004 Economic Development Agreements / Marketing Agreements (Administrative Files) Completion + 5 years N/A Completion + 5 years Department Preference; GC §34090; CCP §337 et seq. Economic Develop. ED-005 Economic Development Projects / Potential Projects 2 years N/A 2 years Department Preference; GC §34090 Economic Develop. ED-006 Marketing Materials 2 years N/A 2 years Preliminary drafts not retained in the ordinary course of business; GC §34090

RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT (INCLUDES HOUSING & GRANTS / REDEVELOPMENT/SUCCESSOR AGENCY RECORDS) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 ED-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total HOUSING & GRANTS Economic Develop. / Housing & Grants ED-007 CDBG Grants: Non-profit Agencies (Applications, selection process, audits, etc.) 2 years After Funding Agency Audit, if Required – Minimum 5 years After Funding Agency Audit, if Required – Minimum 5 years Meetings Grant auditing requirements; 7 CFR § 3016.42; 21 CFR § 1403.36 & 1403.42(b); 24 CFR §§ 85.42, 91.105(h), 92.505, 570.490, & 570.502(a&b), 28 CFR § 66.42; 29 CFR § 97.42; 40 CFR § 31.42; 44 CFR § 13.42; 45 CFR § 92.42; OMB Circular A-110 & A-133; GC §34090Economic Develop. / Housing & Grants ED-008 Housing and Commercial Programs: Grants WITHOUT recapture / resale restrictions (e.g., Home Improvement Program, Commercial Rehabilitation Program, and Micro Enterprise Program) 2 years After Funding Agency Audit, if Required – Minimum 7 years After Funding Agency Audit, if Required – Minimum 7 years HUD requires 5 years after the project is paid back; documents imposing recapture / resale restrictions are 5 years after the affordability period terminates; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report; statewide guidelines propose 4 years; 24 CFR §§ 85.42, 92.508(a)&(c)(2) & 570.502(a)(16)(b), 29CFR § 97.42, GC §34090

RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT (INCLUDES HOUSING & GRANTS / REDEVELOPMENT/SUCCESSOR AGENCY RECORDS) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 ED-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Economic Develop. / Housing & Grants ED-009 Housing and Commercial Programs: Grants WITH recapture / resale restrictions (e.g., Home Improvement Program, Commercial Rehabilitation Program, and Micro Enterprise Program) 2 years 5 years after the Affordability Period Terminates, or when the Written Agreement Terminates, Whichever is Longer 5 years After the Affordability Period Terminates, or when the Written Agreement Terminates, Whichever is Longer HUD requires 5 years after the project is paid back; documents imposing recapture / resale restrictions are 5 years after the affordability period terminates; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report; statewide guidelines propose 4 years; 24 CFR §§ 85.42, 92.508(a)&(c)(2) & 570.502(a)(16)(b), 29 CFR § 7.42, GC §34090Economic Develop. / Housing & Grants ED-010 Housing Programs: Loans WITHOUT recapture / resale restrictions (e.g., First time home buyers, deferred loans, promissory notes, trust deeds, low interest loans, commercial rehabilitation loans, etc.) Loan Pay-off + 5 years N/A Loan Pay-off + 5 years HUD requires 5 years after the project completion; documents imposing recapture / resale restrictions are 5 years after the affordability period terminates; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report; statewide guidelines propose 4 years; 24 CFR §§ 85.42, 92.508(a)&(c)(2) & 570.502(a)(16)(b), 29 CFR § 97.42, GC §34090

RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT (INCLUDES HOUSING & GRANTS / REDEVELOPMENT/SUCCESSOR AGENCY RECORDS) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 ED-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Economic Develop. / Housing & Grants ED-011 Housing Programs: Loans WITH recapture / resale restrictions (e.g., First time home buyers, deferred loans, promissory notes, trust deeds, low interest loans, commercial rehabilitation loans, etc.) Loan Pay-off + 5 years 5 years After the Affordability Period Terminates, or when the Written Agreement Terminates, Whichever is Longer 5 years After the Affordability Period Terminates, or when the Written Agreement Terminates, Whichever is Longer HUD requires 5 years after the project completion; documents imposing recapture / resale restrictions are 5 years after the affordability period terminates; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report; statewide guidelines propose 4 years; 24 CFR §§ 85.42, 92.508(a)&(c)(2) & 570.502(a)(16)(b), 29 CFR § 97.42, GC §34090 REDEVELOPMENT / SUCCESSOR AGENCY City Clerk ED-012 Redevelopment Plan Full Dissolution of RDA + 2 yearsN/A Full Dissolution of RDA + 2 yearsDepartment Preference for historical purposes; GC §34090 Economic Develop. ED-013 Redevelopment Project Files Full Dissolution of RDA + 2 yearsN/A Full Dissolution of RDA + 2 yearsDepartment Preference; GC §34090

RECORDS RETENTION SCHEDULE: FINANCE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 FIN-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total FINANCE / ACCOUNTING Finance / Accounting FIN-001 1099’s Issued 2 years N/A 6 years Department Preference; IRS: 4 years after tax is due or paid (longer for auditing & contractor delinquency); Ca. FTB: 3 years; IRS Reg §31.6001 1(e)(2), R&T §19530, GC §34090 Finance / Accounting FIN-002 Accounts Payable / Invoices and Backup (All Records and Reports - Includes invoices, P.O.s, travel expense reimbursements, petty cash, postage, PERS reports, check requests, backups, refunds, credits etc.) 3 years 4 years 7 years Vital: Until Paid. Department preference to facilitate grant audits or claim reimbursements; Statewide guidelines propose audit + 4 years; Published articles show 3 – 7 years; A P.O. is an Agreement. GC §34090 Finance / Accounting FIN-003 Accounts Receivable / Business License Receipts / Cash Receipts / Cash Register Tapes / Citations / Court-Ordered Payments / Deposit Slips / Transient Occupancy Tax (TOT) / Utility User's Tax / Invoices to Outside Entities / Collection Agency Assignments and Statements / Use Tax Returns, etc. 3 years 2 years 5 years Vital: Until Audited + 4 years. Department preference to meet municipal government auditing standards and IRS guidelines for records supporting employee and federal taxes (4 yrs. after tax is due or paid); IRS Reg §31.6001-1(e)(2); GC §34090

RECORDS RETENTION SCHEDULE: FINANCE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 FIN-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Finance / Accounting FIN-004 “Armored Truck Manifests” / Customer Receipt Books 2 years N/A 2 years GC §34090 Finance / Accounting FIN-005 Annual Direct Assessments (Parking districts, nuisance abatements, CR&R, etc.) 3 years 2 years 5 years Department Preference (these are maintenance districts and do not have bonds); IRS is 4 years after tax is due or paid; Supporting documentation for Investments of Operating Funds; meets auditing standards; IRS Reg §31.6001-1(e)(2), R&T §19530, GC §34090 Finance / Accounting FIN-006 Audit Management Letters 5 years N/A 5 years Department Preference; GC §34090 Finance / Accounting FIN-007 Audit Reports (CAFR - Comprehensive Annual Financial Reports, RDA, BPFC, etc.) 20 years N/A 20 years Department Preference; GC §34090 Finance / Accounting FIN-008 Audit Work Papers, Correspondence, Other Related Documents from Audit Conclusion5 years N/A 5 years Department Preference; GC §34090 Finance / Accounting FIN-009 Bank Statements, Fiscal Agent Statements, Trustee Statements, Investment Account Statements, PERS Statements, Bank Reconciliations, etc.3 years 4 years 7 years Department Preference; Published articles show 3 – 4 years; Other cities show 7 – 10 years; GC §34090, 26 CFR § 1.6001-1 Finance / Accounting FIN-010 Bankruptcy Notices – City is NOT a claimant 2 years N/A 2 years Bankruptcy Court records – City may not be a party; may or may not choose to file a claim; GC §34090, et seq

RECORDS RETENTION SCHEDULE: FINANCE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 FIN-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Finance / Accounting FIN-011 Bankruptcy Court records – City may not be a party; may or may not choose to file a claim; GC §34090, et seq 2 years N/A Resolution + 2 years Bankruptcy Court records – City may not be a party; may or may not choose to file a claim; GC §34090, et seq Finance / Accounting FIN-012 Budgets: Final 20 years N/A 20 years Vital: Current Fiscal Year. Department Preference; GC §34090 Finance / Accounting FIN-013 Check Registers: Accounts Payable 3 years 2 years 5 years Department Preference (meets auditing standards); GC §34090 Finance / Accounting FIN-014 Checks / Warrants – Canceled (Cashed) or Voided 3 years 2 years 5 years Department Preference (meets auditing standards); GC §34090 Finance / Accounting FIN-015 Developers’ Bond Documents Returned + 2 yearsN/A Returned + 2 yearsDepartment Preference (meets auditing standards); GC §34090 Finance / Accounting FIN-016 Financial Services Database / Business Permit DatabaseP N/A P Vital. Department Preference – Data is inter-related; GC §34090 Finance / Accounting FIN-017 Fixed Assets – Annual Listing (Source Documents) 3 years 2 years 5 years Department Preference (meets auditing standards); GC §34090 Finance / Accounting FIN-018 Indirect Cost Plans 5 years N/A 5 years Department Preference (meets auditing standards); GC §34090 Finance / Accounting FIN-019 Investment Files / Receipts / Advisor Reports / Trade Tickets / LAIF (Local Agency Investment Fund)5 years N/A 5 years Vital: Until Paid. Department Preference (meets auditing standards); GC §34090 Finance / Accounting FIN-020 Journal Entries / Vouchers 3 years 2 years 5 years Department Preference (meets auditing standards); GC §34090; CCP 337 26 CFR 31.6001- 1€(2)

RECORDS RETENTION SCHEDULE: FINANCE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 FIN-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Finance / Accounting FIN-021 State Reports: State Controller’s Report / Local Government Compensation Report, Property Management Plan, Obligation Payment Schedules, Due Diligence Reviews, Gas Tax, MOE (Maintenance of Effort) Report, RDA Statement of Indebtedness 5 years N/A 5 years Department Preference (meets auditing standards); GC §34090 Finance / Accounting FIN-022 Utility Users' Tax Exemption Applications 3 years N/A 3 years Department Preference; GC §34090 FINANCE / PAYROLL Finance / Payroll FIN-023 Annual Valuation Reports / Periodic Employer Statements 3 years 2 years 5 years Department Preference; Retained to match other auditing periods; GC §34090 Finance / Payroll FIN-024 Checks / Warrants – Payroll Canceled (Cashed) or Voided 3 years 2 years 5 years Department Preference; IRS: 4 yrs. after tax is due or paid; Ca. FTB: 3 years; Articles show 7 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29 CFR §§ 516.5 - 516.6, 29 USC § 436, GC §34090 Finance / Payroll FIN-025 Payroll Tax Returns 3 years 2 years 5 years Department Preference; IRS: 4 yrs. after tax is due or paid; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29 CFR § 516.5 - 516.6, 29 USC § 436, GC §34090

RECORDS RETENTION SCHEDULE: FINANCE For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 FIN-5 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Finance / Payroll FIN-026 Payroll Registers (Taxes, Salary/Wages, Deductions, etc.) / CalPERS Bi-Weekly Reports / Payroll Check Registers 3 years 4 years 7 years Department Preference; IRS: 4 yrs. after tax is due or paid; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29 CFR §§ 516.5 - 516.6, 29 USC § 436, GC §34090; 3 years (29 CFR 516.5(a) LC 1174(d)) Finance / Payroll FIN-027 Time Cards WITH employee signatures 3 years 4 years 7 years Meets auditing standards (audit + 4 years); IRS requires 4 years; other State and Federal regulations require 2 years; FTB keeps 3 years; 29 CFR § 516.6(a)(1); IRS Reg §31.6001-1(e)(2), R&T §19530; LC §1174(d); GC §34090; 2 years (29 CFR 516.6(a)(1); LC 1174(d)) Finance / Payroll FIN-028 W-2’s 20 years N/A 20 years Department Preference to assist with PERS Buy-backs; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29 CFR §§ 516.5 - 516.6, 29 USC § 436, GC §34090; 26 CFR 31.6001- 1(e) 29 CFR 516.5- 516.6

RECORDS RETENTION SCHEDULE: PARKS AND RECREATION For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PR-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Parks & Recreation PR-001 Agendas, Agenda Packets – Parks and Recreation Commission 2 years + Until Scanned P P Department Preference; GC §34090; GC §34090.5 Parks & Recreation PR-002 Agreements for Contractors: City Events (i.e., staging rentals, snow, etc.) Completion + 10 years N/A Completion + 10 years Vital: Before Completion. Covers E&O Statute of Limitations; Published Audit Standards = 4-7 years; Statute of Limitations: Contracts & Spec's = 4 years; Wrongful Death = death + 5 years; Developers = comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §§336(a), 337 et. seq., GC §34090 Parks & Recreation PR-003 Annotated Agendas – Parks & Recreation Commission 2 years N/A 2 years Department Preference; GC §34090

RECORDS RETENTION SCHEDULE: PARKS AND RECREATION For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PR-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Parks & Recreation PR-004 Applications for Employment or Resumes for Parks and Recreation Jobs: SOLICITED / RECRUITMENT FILE 3 years N/A 3 years Department Preference (Parks & Recreation handles its own recruitments; No positions open; therefore, not deemed to be an applicant, nor part of City recruitment practices; 2 CCR § 7287.0(b)(1), GC §34090Parks & Recreation PR-005 Applications for Employment or Resumes for Parks and Recreation Jobs: UNSOLICITED / INTEREST CARDS (NO OPEN POSITION) 2 years N/A 2 years Department Preference; GC §34090 Parks & Recreation PR-006 Audio Recordings – Meetings (All advisory bodies appointed by the City Council, including Parks and Recreation Commission) 1 year + Current year N/A 2 years Department Preference; State law only requires for 30 days; GC §54953.5(b) Parks & Recreation PR-007 Bravo Sponsorship / Applications 2 years N/A 2 years Department Preference; GC §34090 Parks & Recreation PR-008 City Store Inventory (The Volunteer Center maintains the City Store and keeps track of current inventory on a spreadsheet. The City Store consists of selling items that are branded with the City logo and include: clothing (t-shirts, tank tops, hats), as well as mugs, pencils, pens, blankets and more. Items are sold at City events and at the Volunteer Center.)2 years N/A 2 years Department Preference; GC §34090

RECORDS RETENTION SCHEDULE: PARKS AND RECREATION For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PR-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Parks & Recreation PR-009 Evaluations / Surveys of Programs 2 years N/A 2 years Department Preference; GC §34090 Parks & Recreation / WJBCA PR-010 Facility Use Permits / Facility Use Agreements (Includes Insurance Certificates)2 years from End of Event N/A 2 years Vital: Before Event. Department Preference; GC §34090; CCP §337, et seq. Parks & Recreation PR-011 Film Permits on Park Facilities 2 years from End of EventN/A 2 years Department preference; GC §34090; CCP §337, et seq. Parks & Recreation / WJBCA PR-012 Grant Project Files (i.e., applications, agreements, supporting documentation, etc.) 2 years After Funding Agency Audit, if required - Minimum 5 years After Funding Agency Audit, if required - Minimum 5 years Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; statewide guidelines propose 4 years; 21 CFR § 1403.36 & § 1403.42(b); 24 CFR § 85.42, § 91.105(h), § 92.505, & § 570.502(b), 28 CFR § 66.42; 29 CFR § 97.42; 40 CFR § 31.42; 44 CFR § 13.42; 45 CFR 92.42; OMB Circular A-133 Parks & Recreation PR-013 Insurance for Special Events Event Date + 2 years N/A Event Date + 4 years Vital: Before Event. Statute of limitations for breach of contract is four years. Department preference; GC §34090; CCP §337, et seq.

RECORDS RETENTION SCHEDULE: PARKS AND RECREATION For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PR-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Parks & Recreation PR-014 Park / Facility Historical Files P N/A P Department Preference; GC §34090 Parks & Recreation PR-015 Recreation Database (The program used is ActiveNet. It is used for facility rentals, and class/event registration. The information is stored by ActiveNet in the cloud.) Indefinite N/A Indefinite GC §34090 Parks & Recreation PR-016 Recreation Program Brochures P N/A P Department Preference; GC §34090 Parks & Recreation PR-017 Special Event and Program Files (e.g., Car Show, Chamber of Commerce events, Holiday Decorating Contest, July 4th, Liberty, Streetfest, Tree Lighting, BRAVO, etc.) 5 years N/A 5 years Department Preference; GC §34090; CCP §337, et seq. Parks & Recreation PR-018 Transportation – Trolley (e.g., purchase, repairs, miscellaneous correspondence) P N/A P Department Preference; GC §34090 Parks & Recreation PR-019 Transportation – Trolley Rentals 5 years N/A 5 years Department Preference (meets auditing requirements); GC §34090 Parks & Recreation PR-020 Transportation / Dial-a-Ride / Fixed Route Applications 2 years N/A 2 years* * 2 years unless a grant agreement requires longer retention. Department Preference; GC §34090

RECORDS RETENTION SCHEDULE: PARKS AND RECREATION For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PR-5 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Parks & Recreation PR-021 Transportation / Dial-a-Ride / Fixed Route Contract Administration Completion + 5 years N/A Completion + 5 years* * Completion + 5 years unless a grant agreement requires longer retention. Vital: Before Completion. Department preference; GC §34090; CCP §337, et seq.Parks & Recreation PR-022 Transportation / Dial-a-Ride / Fixed Route Ridership Breakdowns / Monthly Reports 2 years N/A 2 years* * 2 years unless a grant agreement requires longer retention. Department preference (meets auditing requirements); GC §34090 Parks & Recreation PR-023 Video Recordings of Special Events 2 years N/A 2 years Does not record regular and ongoing operations; GC §§34090.6, 60201, et seq. PARK FACILITIES Parks & Recreation / Park Facilities PR-024 Agreements for Contractors: Adult and Youth Sports Leagues, DJ's Completion + 5 years N/A Completion + 5 years Vital: Until Completion. Department preference; GC §34090; CCP §337, et seq. Parks & Recreation / Park Facilities PR-025 Agreements for Class Instructors Completion + 4 years N/A Completion + 4 years CCP §337

RECORDS RETENTION SCHEDULE: PARKS AND RECREATION For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PR-6 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Parks & Recreation / Park Facilities PR-026 Program Files (These files do NOT include public facilities records) (e.g., Bellflower Looking Better, BRIM, Farmer's Market, Holiday Food Basket) 2 years N/A 2 years Department Preference; GC §34090 Parks & Recreation / Park Facilities PR-027 Registration / Liability Forms / Release of Liability Forms / Permissions (e.g., field trips) 2 years N/A 2 years, Unless for Minors* Department preference; GC §34090 *If for minors, must be retained until minor is 18 years old + 2 years. Parks & Recreation / Park Facilities / Public Works PR-028 Pool Chemical Addition Logs (i.e., Caruthers Park wading pool and Aquatic Center pool) 2 years 28 years Discontinued Use of Chemicals + 30 years Department Preference; Claims can be made for 29 years for toxic substance exposure; 8 CCR §3204(d)(1), et seq., GC §§12946, 34090 Parks & Recreation / Park Facilities PR-029 Weekend Reports 2 years N/A 2 years Department Preference; GC §34090

RECORDS RETENTION SCHEDULE: PARKS AND RECREATION For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PR-7 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total VOLUNTEER CENTER Parks & Recreation / Volunteer Center PR-030 Farmer's Market Files (e.g., Health Dept. and U.S. Dept. of Agriculture licenses and permits for the Farmer's Market to operate; citations and warnings issued by the Health Dept. or USDA) 2 years N/A 2 years Vital: During Event. Department Preference; GC §34090 Parks & Recreation / Volunteer Center PR-031 Volunteer Applications / Youth Sports Coaches – SUCCESSFUL Applicants Inactive / Separation + 3 years N/A Inactive / Separation + 3 years Consistent with employee personnel files (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; 29 CFR §§ 1602.31 & 1627.3(b)(ii), 8 CCR §3204(d)(1), et seq., GC §§12946, 34090Parks & Recreation / Volunteer Center PR-032 Volunteer Applications / Youth Sports Coaches – UNSUCCESSFUL or Pending Applicants 3 years N/A 3 years Consistent with employee personnel files (Courts treat volunteers as employees); EEOC/FLSA/ADEA (Age) requires 3 years for promotion, emotion, transfer, selection, or discharge; 29 CFR §§ 1602.31 & 1627.3(b)(ii), 8 CCR §3204(d)(1), et seq., GC §§12946, 34090

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (PLANNING DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PL-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-siteTotal Planning PL-001 Aerial Maps P N/A P Department Preference; GC §34090, et seq. Planning PL-002 Alcoholic Beverage License Application Copies / Notices of Transfer of ABC License / Liquor License Requests (City’s copy) 2 years N/A 2 years GC §34090, et seq. Planning PL-003 Annexations / City Boundaries 2 years P P GC §34090, et seq. Planning PL-004 Audio Recordings – Meetings (All advisory bodies appointed by the City Council, including Planning Commission) 1 year + Current yearN/A 2 years Department Preference; State law only requires for 30 days; GC §54953.5(b) Planning PL-005 Census / Demographics 10 years N/A 10 years Must be retained as it relates to the redistricting process. Planning PL-006 Conceptual Projects & Renderings 2 years N/A 2 years Department Preference; GC §34090

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (PLANNING DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PL-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-siteTotal Planning PL-007 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc. (Projects outside City boundaries; for projects inside City boundaries, see “Planning Case Files”) Upon Completion of Review and Comments, if any N/A Upon Completion of Review and Comments, if any EIRs and Negative Declarations within the City Boundaries are with the project file. Records created in response to this entry is subject to the standard retention of 2 years. Planning PL-008 General Plan / Elements and Amendments / Housing Element P N/A P Vital: Current. Department Preference; GC §34090, et seq. Planning PL-009 GIS Database Indefinite N/A Indefinite Vital. Data is interrelated; GC §34090Planning PL-010 Master Plans / Specific Plans P N/A P Department Preference; GC §34090, et seq. Planning PL-011 Miscellaneous Minor Planning Applications (Includes temporary use permits, outside display permits, banner permits, outdoor dining permits, ABC permits, Business Recovery Program applications, and yard sale permits) 2 years N/A 2 years from Permit End Date GC §34090 et seq.

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (PLANNING DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PL-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-siteTotal Planning PL-012 Planning Case Files – Approved & Unapproved Permanent Entitlements (Denied & Withdrawn) (Includes project denials & withdrawals after consideration by reviewing body) (Includes associated CEQA noticing, Environmental Impact Reports (EIRs), Negative Declarations, public noticing, environmental determinations, staff reports, plans, maps, determination letters, action letters, various studies including noise and seismic, etc.) [Examples: Conditional Use Permit (CUP), subdivisions, tentative parcel maps, tentative track maps, zone changes, zone variances, etc.] Project Completion + Until Scanned P P Vital. GC §34090, et seq. Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC §34090 Planning PL-013 Planning Case Files – Withdrawn & Expired (Includes projects that are withdrawn and/or expired before consideration by reviewing/approving body)Withdrawn /Expired +2 years N/A Withdrawn /Expired +2 years GC §34090 Planning PL-014 Planning Case Logs / Indexes 2 years P P Vital. Department Preference; GC §34090, et seq.Planning PL-015 Poster Boards 2 years N/A 2 years GC §34090

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (PLANNING DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PL-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-siteTotal Planning PL-016 Private Development Project Maps & Records (Includes parcel maps, easements, tract maps) 2 years P P Vital (all). Department Preference; GC §34090 Planning PL-017 Regional Organizational Studies & Programs where other agencies are the lead (e.g., air quality studies, etc.) Upon Completion of Review & Comments, if anyN/A Upon Completion of Review & Comments, if anyDepartment Preference; GC §34090

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (BUILDING & SAFETY DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 B&S-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Building & Safety BS-001 Building Permit Database Indefinite N/A Indefinite Vital (all). Department Preference - Data is interrelated; GC §34090, H&S §19850Building & Safety BS-002 Building Permit Files (Includes certificate of occupancy, inspection records, correction notices, covenants to hold as a single parcel, expired permits, blue slips, inspection requests, etc.) Until Scanned N/A P Vital (all). Statewide guidelines propose permanent; UAC §303.2, CBC §106.4.2, GC §34090, H&S §19850 Building & Safety BS-003 Building Plans and Construction Documents - Finalized and Expired – SINGLE FAMILY RESIDENTIAL (Under 2 stories and basement in height) Until Finalized + Scanned P P Vital (all). Law requires for the life of the building for commercial only; Statewide guidelines propose 2 years for blueprints & specifications; CBC and UAC require plans be retained 90 days from completion date for residential and appurtenances; UAC §303.2; CBC §106.4.2; H&S§19850, GC §34090

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (BUILDING & SAFETY DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 B&S-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Building & Safety BS-004 Building Plans and Construction Documents - Finalized and Expired – INDUSTRIAL, COMMERCIAL, MULTI-FAMILY DWELLINGS, PLACES OF PUBLIC ACCOMMODATION, TENANT IMPROVEMENTS (Includes commercial structural plans, hazardous materials questionnaire, etc.)Until Finalized + Scanned P P Vital (all). Department Preference; Law requires for the life of the building for commercial only; Statewide guidelines propose 2 years for blueprints & specifications; UAC §303.2; CBC §106.4.2; H&S §19850, GC §34090 Building & Safety BS-005 California Building Codes / Uniform Codes Adopted by the City (CBC, CPC, etc.) When SupersededN/A P Department Preference Building & Safety BS-006 Daily Inspection Schedule / Log (Includes daily work records, inspection logs, and plan check correction lists)2 years N/A 2 years GC §34090 Building & Safety BS-007 Plan Checks (Not Finalized) – Comments, Corrections, Transmittal Sheets [Includes versions of BS-004 records that have been submitted during the plan check process. For retention of final building plans, see entry BS-004.] When superseded or expired 2 years Superseded or expired + 2 years GC §34090 Building & Safety BS-008 Plan Checks (Withdrawn or Expired) – Permits not obtained 2 years N/A 2 years GC §34090. Withdrawn and expired plan checks are not approved construction documents. The Government Code controls the retention.

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (BUILDING & SAFETY DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 B&S-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Building & Safety BS-009 Permit Files – Supplemental Information (Includes plan transmittal sheets; owner, builder, contractor, and special inspector driver’s licenses; GIS/Property Owner information print out; Secretary of State documents; contractor’s license report/details; receipts)2 years N/A 2 years GC §34090 Building & Safety BS-010 Reports: Annual Report of Building Permit Activity 2 years N/A 2 years Department Preference; Drafts and transitory / preliminary draft records; GC §34090 Building & Safety BS-011 Reports: Monthly and Periodic Reports of Building Activity (Dodge Reports, etc.) 2 years N/A 2 years Preliminary draft / transitory record; GC §34090

RECORDS RETENTION SCHEDULE: PLANNING AND BUILDING SERVICES (BUSINESS LICENSING DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 BL-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Business Licenses BL-001 Business Licenses – Applications, Renewals, and Closeouts Closed + 2 years 3 years 5 years Department Preference; meets auditing standards; GC §34090, et seq.Business Licenses BL-002 Business Licenses – One-time Permits (Includes closing-out, fireworks, fire sale, parking lot sales, sidewalk sales, temporary use related events, etc.)Closed + 2 years N/A Closed + 2 years Department Preference; meets auditing standards; GC §34090, et seq. Business Licenses BL-003 Business Licenses (Database) Indefinite N/A Indefinite Vital: Before Termination. Data is inter-related; GC §34090, et seq. Business Licenses BL-004 Permits (Includes amusement, dance and entertainment, block party, escort bureau, fortune telling, massage establishment, news rack, non-profit, parade, patrol system and private patrolmen business, tow car business, sidewalk vendors, film, bingo, solicitor, motorized vehicle vendors, mechanical and electronic amusement)Closed + 2 years 3 years 5 years Vital: Before Close. Department Preference; meets auditing standards; GC §34090, et seq. Business Licenses BL-005 Taxi Cab Company Permits / Taxi Cab Driver Permits / Taxi Cab Business License Renewals Closed + 2 years N/A Closed + 2 years Department Preference; meets auditing standards; GC §34090 et seq.

RECORDS RETENTION SCHEDULE: PUBLIC SAFETY For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PS-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-siteTotal Public Safety PS-001 Administrative Citation Hearings 2 years N/A 2 years GC §34090 Public Safety PS-002 Administrative Payment Plans Paid + 2 years N/A Paid + 2 years Public Safety PS-003 Annotated Agendas – Public Safety Commission and Public Safety Review Committee 2 years N/A 2 years Department Preference; GC §34090 Public Safety PS-004 Audio Recordings – Meetings (All advisory bodies appointed by the City Council, including Public Safety Commission)1 year + Current yearN/A 2 years Department Preference; State law only requires for 30 days; GC §54953.5(b) Public Safety PS-005 Citations (Handwritten Parking Citations / Handwritten Administrative Citations / Firework Citations)2 years N/A 2 years Department Preference; GC §34090 Public Safety PS-006 City Towing Records (Includes CHP 180s and tow releases)2 years N/A 2 years Department Preference; GC §34090 Public Safety PS-007 Emergency Operation Plans When SupersededN/A When SupersededDepartment Preference; GC §34090

RECORDS RETENTION SCHEDULE: PUBLIC SAFETY For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PS-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-siteTotal Public Safety PS-008 False Alarms – Warning Letters and Violation Notices 2 years N/A 2 years GC §34090 Public Safety PS-009 Hazardous Mitigation Plan 2 years N/A 2 years* * Retention may be longer than 2 years if grant funding is used. Consult with the City Clerk. Public Safety PS-010 Miscellaneous Crime Reports (Created by Public Safety) 2 years N/A 2 years Department Preference; GC §34090Public Safety PS-011 Parking Citation Database Indefinite N/A Indefinite Data is inter-related; GC §34090 Public Safety PS-012 Permit Parking Application Forms (All) 2 years N/A 2 years Department Preference; GC §34090Public Safety PS-013 Video of Illegal Fireworks 2 years N/A 2 years or until pending litigation is resolved, whichever is later Department Preference; GC §§34090, 34090.6(a). GC §34090.6(a) allows for destruction after one year; however, if the recordings are used as evidence in any claim filed or is pending, the recording must be preserved until the pending litigation is resolved.Public Safety PS-014 Weekly Field Activity Reports 2 years N/A 2 years Department Preference; GC §34090

RECORDS RETENTION SCHEDULE: PUBLIC SAFETY (CODE ENFORCEMENT DIVISION) For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 CE-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Code Enforce. CE-001 Code Enforcement Database Indefinite N/A Indefinite Vital. Data fields are interrelated; GC §34090Code Enforce. CE-002 Code Enforcement Case Files (Includes public nuisance abatements) (e.g., administrative citations, correspondence, Notices of Violation) Until Closed N/A Closed + 7 years Vital: Until Resolution. 3 years in effect, plus 4 years for breach; GC §34090 Code Enforce. CE-003 Vacant Property Registrations Current year + 1 year N/A 2 years Code Enforce. CE-004 Vendor Citations Current year + 1 year N/A 2 years

RECORDS RETENTION SCHEDULE: PUBLIC WORKS [INCLUDES ENGINEERING, ENVIRONMENTAL SERVICES & SOLID WASTE, FACILITIES, MAINTENANCE, STREETS, AND WATER] For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PW-1 Note: If the record type you are looking for is not listed on this schedule, refer to the Citywide Retention Schedule. Retentions begin when the record is finished/completed and are applied at the file folder level (e.g., date of last record in file + retention period). Litigation, claims, complaints, audits, pending records requests, and/or investigations may suspend normal retention periods (retention resumes after settlement). The City Clerk is the City’s custodian of records; while some records may be – as a practical matter – stored in a particular department, only the City Clerk responds to public records requests, litigation, etc. Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Public Works PW-001 Air Quality Management District (AQMD) Permits Expiration of Permit + 5 years N/A Expiration of Permit + 5 years 40 CFR 70.6; GC §34090 Public Works PW-002 Billing / Invoices for Damage to City Property – Supporting Documentation (e.g., photos of accidents damaging light poles, etc.) Paid N/A Paid + 2 years Vital: Until Paid. Department Preference (copies); GC §34090.7 Public Works PW-003 Confined Space Entries & Logs (e.g., permitted entries into confined spaces such as sewers and storm drains in order to comply with regulations) 2 years N/A 2 years 8 8 CCR § 5157(c)(6); GC §34090 Public Works PW-004 Storm Drain Video Inspection Reports / Video or Digital Recordings 10 years N/A 10 years Department Preference

RECORDS RETENTION SCHEDULE: PUBLIC WORKS [INCLUDES ENGINEERING, ENVIRONMENTAL SERVICES & SOLID WASTE, FACILITIES, MAINTENANCE, STREETS, AND WATER] For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PW-2 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total ENGINEERING Public Works / Eng. PW-005 Capital Improvement Projects (CIP) / Specification Files: INFRASTRUCTURE AND FACILITIES CONSTRUCTION (where the Capital Improvement is owned by the City) (Includes project administration, certified payrolls, insurance certificates, project schedules, punch lists, unsuccessful proposals, plans, specifications, agreements, contracts, bids/RFPs, successful proposal, change orders, notice of completion, materials testing reports, grading permits, soils reports, studies, surveys, as-builts, etc.)Upon Completion P P Vital: Until Completed. All permanent project files are maintained in Engineering no matter what department was involved in the project; retained for disaster preparedness purposes (City Clerk does not maintain original agreements for CIP Projects, Plans, Materials Testing Reports, etc.) Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Public Works / Eng. PW-006 Capital Improvement Projects (CIP) / Specification Files: MAINTENANCE PROJECTS where Public Works is the Lead Department – Painting, Tree Trimming, etc. (Includes plans, specifications, agreements, contracts, bids/RFPs, successful proposal, change orders, insurance certificates, notice of completion, materials testing reports, etc.) Completion + 3 years 7 years or after funding agency audit, if required, whichever is longer Completion + 10 years or after funding agency audit, if required, whichever is longer Vital: Until Completed. Maintenance projects do not need to be maintained permanently; Statute of Limitations for Errors & Omissions is 10 years; Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's = 4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §§336(a), 337, et seq., GC §34090

RECORDS RETENTION SCHEDULE: PUBLIC WORKS [INCLUDES ENGINEERING, ENVIRONMENTAL SERVICES & SOLID WASTE, FACILITIES, MAINTENANCE, STREETS, AND WATER] For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PW-3 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total City Clerk PW-007 Deeds and Easements (NOTE: City Clerk is the Office of Record for deeds and easements.) Copies - When No Longer RequiredN/A Copies - When No Longer RequiredCopies; GC §34090.7 Public Works / Eng. PW-008 Encroachment Permits / Licenses / Plans and Drawings for Utilities and Miscellaneous Infrastructure: PERMANENT (Includes as-builts, record drawings, awnings, retaining walls, permission to occupy, etc.)P N/A P Vital: Until Revocation. Department Preference; CCP §337, et seq.; GC §34090 Public Works / Eng. PW-009 Encroachment Permits / Licenses: CONSTRUCTION (Includes as-builts, record drawings, awnings, retaining walls, permission to occupy, etc.) P N/A P Vital: Until Completion. Department preference for billing purposes, and because (warrantees are typically for 5 years); Covers various statute of limitations, including errors and omissions; Statewide guidelines propose Permanent; CCP §337, et seq.; GC §34090Public Works / Eng. PW-010 Encroachment Permits / Licenses: TEMPORARY (Includes as-builts, record drawings, awnings, retaining walls, permission to occupy, traffic control, debris boxes, dumpsters, etc.)Expiration + 2 years N/A Expiration + 2 years Vital: Until Completion. Department Preference; GC §34090 Public Works / Eng. PW-011 Engineering Studies / Surveys (NOTE: All, except for street surveys. See PW-015 for retention.)P N/A P Department Preference; GC §34090

RECORDS RETENTION SCHEDULE: PUBLIC WORKS [INCLUDES ENGINEERING, ENVIRONMENTAL SERVICES & SOLID WASTE, FACILITIES, MAINTENANCE, STREETS, AND WATER] For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PW-4 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Public Works / Eng. PW-012 Master Plans / Strategic Plans (e.g., tree master plan, sewer master plan, etc.) P N/A P Vital (all). Department Preference; GC §34090 Public Works / Eng. PW-013 National Pollutant Discharge Elimination System (NPDES) Monitoring Reports 5 years 5 years 10 years Public Works PW-014 Safety Data Sheet (SDS) Database Indefinite N/A Indefinite Data is interrelated; GC §34090 Public Works / Eng. PW-015 Street Surveys 10 years N/A 10 years Vital (all). Department Preference; GC §34090 Public Works / Eng. PW-016 Subdivision Bonds Release of Bond / SecurityN/A Release of Bond / Security ENVIRONMENTAL SERVICES & SOLID WASTE Public Works / Environ. Services PW-017 Disposal Receipts / Manifests – Hazardous Waste 5 years 25 years 30 years Department Preference (City contracts with the County for Household Hazardous Waste program); Consistent with statute of limitations for employee exposure to hazardous materials; 8 CCR § 3204(d)(1)(A)Public Works / Environ. Services PW-018 National Pollutant Discharge Elimination System (NPDES) Permits – Site Specific Expiration + 5 years P P Vital: Until Expiration. City Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44

RECORDS RETENTION SCHEDULE: PUBLIC WORKS [INCLUDES ENGINEERING, ENVIRONMENTAL SERVICES & SOLID WASTE, FACILITIES, MAINTENANCE, STREETS, AND WATER] For any questions about this retention schedule, please contact the City Clerk’s Office. Resolution No. 23-46 Adopted: 11/27/2023 PW-6 Office of Record (OFR) Reference No. Description of Records / Record Type Retention Comments / Legal References On-site Off-site Total Public Works / Facilities PW-024 Maintenance Contracts – Administrative File (e.g., fire alarm, janitorial, landscaping, pavement management, parking lot sweeping, pest control, security, striping, tree trimming, etc.) Completion 5 years Completion + 5 years Vital: Before Completion. Department Preference; CCP §§336(a), 337, et seq., GC §34090 Public Works / Facilities PW-025 Playground and Parks Safety Audits / Equipment Inspections 5 years N/A 5 years Vital: Before Completion. Department Preference; CCP §§336(a), 337, et seq., GC §34090 Public Works / Facilities PW-026 Pressure Vessel Certifications or Permits (Includes air compressors, propane, etc.) Expiration + 2 years N/A Expiration + 2 years Department Preference (attached to vessel); GC §34090, et seq. Public Works / Facilities PW-027 Safety Certifications (Includes elevators, chairlifts, fire systems, etc.) Expiration + 2 years N/A Expiration + 2 years Certificates provided by the State, which may not perform inspections every year; GC §34090 Public Works / Facilities & Parks & Rec PW-028 Swimming Pool Chemical Addition Logs (Aquatic Center) 3 years 27 years 30 years Department Preference; Claims can be made for 29 years for toxic substance exposure; 8 CCR §3204(d)(1), et seq., GC §§12946, 34090

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Bellflower City CouncilNovember 27, 2023

Bellflower City Council
November 27, 2023