12-F
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Jim DellaLonga, Director of Economic Development
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 5 to Agreement File No. 714.1, in a form approved by the City Attorney, with Advanced Avant-Garde Corporation, for Housing Consultant Services.
DATE: January 22, 2024
EXECUTIVE SUMMARY
Advanced Avant-Garde Corporation (Avant-Garde) has been providing the City with Housing Consultant Services to ensure the City’s Home Investment Partnerships Program (HOME) and Community Development Block Grant (CDBG) programs are in compliance with complex United States Department of Housing and Urban Development (HUD) regulations. Amendment No. 5 to Agreement File No. 714.1 would increase the compensation for fiscal year 2023-24 by $65,000.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 5 to Agreement File No. 714.1, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The $65,000 increase in Avant-Garde’s contract will be offset by the budget savings realized due to the temporarily vacant Management Analyst position in the Economic Development Department and will be paid primarily from the HOME and CDBG administrative accounts.
Staff Report – Amendment No. 5 to AFN 714.1
January 22, 2024
DISCUSSION
Avant-Garde has provided Housing Consultant Services to the City since 2016 in order to ensure the City’s HOME and CDBG programs are in compliance with complex HUD regulations. Avant-Garde has since successfully provided housing consultant services and has ensured that the City is in compliance with HUD regulations.
With the departure of a Management Analyst from the Economic Development Department in August, the workload for Avant-Garde has increased substantially to assist staff with the completion of the CDBG-CV grants and the collection of the back-up documentation required by HUD.
The Scope of Work for housing consultant services includes tasks such as, assisting with the administration of the City’s Home Improvement Program (HIP), HOME ARP funding, CDBG Community Development Housing Organization (CHDO) affordable housing projects; preparing HUD reports such as the Annual Action Plan and Consolidated Annual Performance Evaluation Report (CAPER); review of CDBG-CV grant applications, documentation, and reimbursement requests, and updating/maintaining the City’s project and activity information in HUD’s online monitoring system.
ATTACHMENT
Amendment No. 5 to Agreement File No. 714.1 .............................................................. 3
AMENDMENT NO. 5 TO
AGREEMENT FILE NO. 714.1 BETWEEN
THE CITY OF BELLFLOWER AND
ADVANCED AVANT-GARDE CORPORATION
FOR HOUSING CONSULTANT SERVICES
THIS AMENDMENT NO. 5 (“Amendment”) is made and entered into this 22nd day of January 2024, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY”), and ADVANCED AVANT-GARDE CORPORATION., a corporation (“CONSULTANT”).
1. Pursuant to Section 6 of Agreement File No. 714.1 (“Agreement”), CITY agrees to pay CONSULTANT a not-to-exceed amount of $65,000 for CONSULTANT’s services for Additional Work to complete the Scope of Work for fiscal year 2023-24.
2. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.
3. Except as modified by this Amendment, all other terms and conditions of Agreement File No. 714.1 remain the same.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF BELLFLOWER ADVANCED AVANT-GARDE
CORPORATION
____________________________ ____________________________ Ryan Smoot, City Manager Ana Marie LeNoue, President
ATTEST:
____________________________ Taxpayer ID No. 01-0749431 Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
____________________________
Karl H. Berger, City Attorney