14-D
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Joel Hockman, Director of Public Safety
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 8 to Agreement File No. 813, in a form approved by the City Attorney, with Southwest Patrol, Inc., to increase the compensation for security guard patrol services.
DATE: March 25, 2024
EXECUTIVE SUMMARY
On October 23, 2023, the City Council created a two Council Member Ad Hoc Committee (“Committee”) comprised of Mayor Koops and Council Member Sanchez to review public safety services and the City’s response to public safety concerns in Bellflower. Part of that review included a review of the services provided by Southwest Patrol. Following the Committee’s review of Southwest Patrol Services, the Committee and staff are recommending adding three 40-hour per week, armed guards to better address quality-of-life concerns throughout the City. These guards would be in addition to the existing services, and work staggered shifts primarily in the late evenings and early mornings where coverage is currently not available.
While the cost of this additional service is being offset with savings from budgeted but underfilled Sheriff’s positions, this action requires budget amendments to increase the allocations for additional security guard patrol services.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 8 to Agreement File No. 813, in a form approved by the City Attorney; and
2) Approve the budget amendments as specified in the Fiscal Impact section; or
3) Alternatively, discuss and take other action related to this item.
1 Staff Report–Amendment No. 8 to AFN 813
March 25, 2024
FISCAL IMPACT
Amendment No. 8 to AFN 813 will increase the Southwest Patrol contract funding by $258,000 for a new total of $757,000 for FY 2023 -2024 and increase the funding by $577,000 for a new total of $1,092,000 for FY 2024 -2025. Contract cost increases will be funded with budget cuts in other line items resulting in an overall budget savings of $336,108 in FY 2023-2024 and $311,902 in FY 2024-2025 as follows:
For fiscal year 2023-2024, increase the budget for Account Nos. 010 -42192-2230 and 100-42192-3560 (Southwest Patrol) by $258,000 ($208,000 and $50,000, respectively) for a new combined total of $757,000; and decrease the budget for Account No. 010-42130-2200 by $90,821 (3 months of a SAO), Account No. 010-42172-2200 by $363,287 (12 months of a no-call traffic car), and Account No. 010-42129-2230 by $140,000 (L.A. County Mental Evaluation Team).
For fiscal year 2024-2025, increase the budget for Account Nos. 010 -42192-2230 and 100-42192-3560 (Southwest Patrol) by $577,000 ($527,000 and $50,000, respectively) for a new combined total of $1,092,000; and decrease the budget for Account No. 010-42130-2200 by $381,451 (12 months of a SAO), Account No. 010-42172-2200 by $381,451 (12 months of a no-call traffic car), and Account No. 010-42129-2230 by $126,000 (L.A. County Mental Evaluation Team).
DISCUSSION
The flexibility, control, and cost-effectiveness of the City’s contracted security services has proven to be a useful method of dealing with quality-of-life concerns such as:
suspicious people, camping in public, trespassing after hours, etc. The armed guards are generally able to respond more quickly than LASD and are generally able to address the issues without needing assistance from LASD deputies.
In recent years, the number of regional cities that have contracted with Southwest has increased significantly, many of which first contacted the Bellflower Public Safety Department to discuss our ongoing program with this company.
ATTACHMENT
Amendment No. 8 to Agreement File No. 813 ................................................................. 3 2 AMENDMENT NO. 8 TO
AGREEMENT FILE NO. 813 BETWEEN
THE CITY OF BELLFLOWER AND
SOUTHWEST PATROL, INC.
FOR SECURITY GUARD SERVICES
THIS AMENDMENT No. 8 (“Amendment”) is made and entered into this 25th day of March 2024, by and between the CITY OF BELLFLOWER, a general law city and municipal corporation (“CITY”), and SOUTHWEST PATROL, INC., a California corporation (“CONTRACTOR”) (collectively, the “Parties”). The Parties agree as follows:
SECTION 1. Exhibit “B” to Agreement File No. 813 (the “Agreement”) is replaced with attached Exhibit “B,” which is incorporated by reference. Additionally, Exhibit “C” to the Agreement is replaced with attached Exhibit “C,” which is incorporated by reference.
SECTION 2. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.
SECTION 3. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission.
Such electronic signature will be treated in all respects as having the same effect as an original signature.
SECTION 4. This Amendment becomes effective on March 25, 2024. Except as modified by this Amendment, all other terms and conditions of Agreement File No. 813 remain the same.
[SIGNATURES ON NEXT PAGE]
3 City of Bellflower
Agreement File No. 813 – Amendment No. 8
Southwest Patrol, Inc.
TAKE WITNESS, the Parties have executed this contract the day and year first hereinabove written.
CITY OF BELLFLOWER SOUTHWEST PATROL, INC.
______________________________ ______________________________ Ryan Smoot, City Manager Mike Gagon, Vice President
ATTEST:
______________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
___________________________________
Justin A. Tamayo, Deputy City Attorney
ATTACHMENTS:
Exhibit B – Fee Schedule
Exhibit C – Term and Scope of Work
4 CITY OF BELLFLOWER
AGREEMENT FILE NO. 813
EXHIBIT B – FEE SCHEDULE
Contractor will complete the Scope of Work provided in Exhibit C of Agreement File No. 813. The not-to-exceed contract amounts are $757,000 for fiscal year 2023-24, and $1,092,000 for fiscal year 2024-25. The contract rate for an armed security guard is $55.00 per hour and an unarmed security guard is $38 per hour. The working hours are subject to change at the mutual consent of both parties .
Each monthly invoice must identify the time spent and amounts billed for the following two locations:
BELLFLOWER PARKING STRUCTURE: 16337 Bellflower Boulevard BIKE TRAIL: (runs east/west through entire city adjacent to Flora Vista Street)
Contractor must submit a detailed invoice to the City which lists the hours worked and hourly rates for each personnel category, tasks performed, amount billed for the period (e.g., monthly), cumulative billing to date for the fiscal year (from July 1st), not-to-exceed contract amount for the fiscal year, and the amount available on the contract for the balance of the fiscal year.
5 CITY OF BELLFLOWER
AGREEMENT FILE NO. 813
EXHIBIT C – TERM AND SCOPE OF WORK
The term of this Agreement will be from March 31, 2023 to June 30, 2025. This Agreement may be extended annually for up to three additional one -year periods upon mutual written agreement of both parties.
Contractor will perform security patrol services during the course of the shift at the following public areas and facilities within the City, although locations may be added or removed upon mutual agreement of both parties:
BELLFLOWER PARKING STRUCTURE: 16337 Bellflower Boulevard
BIKE TRAIL: (runs east/west through entire city adjacent to Flora Vista Street)
CARUTHERS PARK: 10500 Flora Vista Street
CARUTHERS PARK NORTH (CPN): (runs north/south along the riverbed) -- enter from the far eastern terminus of Trabuco Street (street is just south of Alondra Boulevard)
CITY HALL: 16600 Civic Center Drive
CONSTITUTION PARK: 8848 Cedar Street
FLORA VISTA DOG PARK: 9203 Flora Vista Street
LIBRARY GARDENS: 9945 Flower Street
MAIN THOROUGH FARES THROUGHOUT THE CITY
PALM STREET PARK: 9200 Palm Street (just east of Clark Avenue)
RIVERVIEW PARK: 10500 Somerset Boulevard (entrance is locked - key provided)
SIMMS PARK: 16614 Clark Avenue
THOMPSON PARK: 14001 Bellflower Boulevard
TOWN CENTER PLAZA (TCP): 16521 Adenmoor Avenue (area at rear of stage will require an on-foot inspection)
ZINN PARK: 10350 Foster Road
6 City of Bellflower
Agreement File No. 813
Exhibit C – Term and Scope of Work
The primary objectives of this patrol are to address: individuals residing in the parks after hours, illegal camping within the City’s public/private commercial thoroughfares, unlicensed street vendors, and generally suspicious behavior as determined by the officer. Should the removal of offending individuals require additional assistance from the Los Angeles County Sheriff’s Department, the Lakewood Station dispatch center can be contacted at (562) 623-3500.
The Contractor is required to provide a log of patrol activities/actions taken by the security guard to the City’s Director of Public Safety. Should any of the above locations experience a greater than “average” number of problems, the City may ask the Co ntractor to increase the frequency of patrols at those locations, with the understanding that other locations on the list will receive less frequent patrol coverage.
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