TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:Len Gorecki, Assistant City Manager/Director of Public Works SUBJECT:Consideration and possible action to award a contract to Doug Martin Contracting Company, Inc., for Placing of Slurry Seal on Various Streets Including City-Owned Alleyways (Specifications No. 23/24-02); and authorize the City Manager to execute a contract with Doug Martin Contracting Company, Inc., in a form approved by the City Attorney.
DATE:May 28, 2024
EXECUTIVE SUMMARY
This action would award a contract to Doug Martin Contracting Company, Inc. (Doug Martin), to perform the work described in the Specification documents for the Placing of Slurry Seal on Various Streets Including City-Owned Alleyways (the Project).
RECOMMENDATION TO CITY COUNCIL
1) Award a contract to Doug Martin for the Project and authorize the City Manager to execute a contract with Doug Martin, in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Doug Martin submitted the lowest responsive bid in the amount of $480,147. The Engineer’s estimated cost plus contingency to perform the work was $562,000. Funds are budgeted in Account Nos. 115-42320-9000 (Measure M Fund Slurry Contract) and 140-42320-9000 (Gas Tax Slurry Contract).
DISCUSSION
This is the annual slurry seal project at various locations Citywide. The following areas are included in this year’s project:
1) Foster Road on the north, Rosecrans Avenue on the south, Clark Avenue on the east, and Lakewood Blvd. on the west (excluding all perimeter Arterial roadways).
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Staff Report – Award of Contract – Spec. No. 23/24-02
May 28, 2024
DISCUSSION – Continued
2) Somerset Boulevard on the north, Alondra Boulevard on the south, San Gabriel River on the east, Woodruff Ave. on the west (excluding all perimeter Arterial roadways).
3) Artesia Boulevard on the north, south City limits on the south, Palo Verde Avenue on the east, Clark Avenue on the west (excluding all perimeter Arterial roadways).
4) All City owned alleyways within the City of Bellflower.
On April 8, 2024, the City Council adopted Resolution No. 24-17 authorizing solicitation of bids. The City advertised Specifications No. 23/24-02 for bids in accordance with BMC Section 3.28.090. Five bids were submitted at the formal bid opening on May 2, 2024. The names of those bidders and their bid amounts are listed below:
BIDDER BID PRICE
Doug Martin Contracting Company, Inc.$480,147.00
American Asphalt South, Inc.$595,825.84
Pavement Coatings Co.$629,694.00
Roy Allan Slurry Seal, Inc.$688,373.02
All American Asphalt $717,640.00
BID ANALYSIS
Doug Martin submitted a complete bid package. Staff has verified its contractor’s license status, references, and registration with the Department of Industrial Relations.
Doug Martin is qualified to perform the work described and has fulfilled the requirements set forth in the Specification documents. Staff concludes Doug Martin is the lowest responsive and responsible bidder and recommends that the City Council award a contract to Doug Martin.
SPECIFICATIONS
The Specification documents are available for public inspection at the Public Works Department Office, 9944 Flora Vista Street, Bellflower, California until completion of the Project and, subsequently, as official records, will be maintained by the City Clerk’s Office.
ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code §§ 21000, et seq.) and CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000, et seq.), the City conducted an environmental assessment. Based on the environmental assessment, the project was determined to be categorically exempt pursuant to CEQA Guidelines § 15303 (Class 1 – Existing Facilities). -2-