TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Brian McNerney, Interim Director of Public Safety
SUBJECT: Consideration and possible action to approve the submission of a sub-application for grant funding with the California Office of Emergency Services (CalOES) for a hazard mitigation plan.
DATE: May 28, 2024
EXECUTIVE SUMMARY
A grant is being sought from CalOES to update the City’s hazard mitigation plan. The grant is administered by CalOES and funding is provided by the Federal Emergency Management Agency (FEMA).
RECOMMENDATION TO CITY COUNCIL
1) Approve submission of grant to CalOES; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
This FEMA grant is offered at 75% federal share in the amount of $163,200 and 25% City share/cost in the amount of $54,400. The City’s application is seeking total combined funding of $217,600. This amount is not budgeted; however, the timeline of the grant award is expected to be 9-12 months and the City’s share of funding will be budgeted in future fiscal year(s).
DISCUSSION
FEMA requires municipal governments to have a hazard mitigation plan in order to be eligible for public assistance funding. Hazard mitigation plans describe in detail what threats a community is at risk for, such as earthquakes, flooding, droughts, or terrorism. The plan seeks to establish what actions can be taken to reduce or eliminate the long -term risks caused by hazards.
Bellflower is seeking to update our existing plan which FEMA requires every five years.
CalOES offers a 75%/25% cost sharing for plan updates. The plan is expected to take 36 months to complete and achieve FEMA approval. Upon submission of the grant to CalOES and notification of its acceptance, the City will solicit proposals from qualified consultants to update the plan.
ATTACHMENT
Grant Application ................................................................................................................... 2 14-K
1 1: BELLF
{‘1 O LOR’GQ
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AP-01243
HMGP Subapplication - General Criteria
General Information
Sub-Applicant Name(Entity)Bellflower, City of
Sub-Applicant Type City
Street Address
City
State CA
Zip
County Los Angeles
Region Southern
Subapplication Due Date June 10, 2024
#Title First Name Last Name Phone Number Email Roles
1 Public Safety Manager Brian McNerney 5629250124 [email protected] Primary Contact;Responsible Representative 2 Code Enforcement Supervisor David Fawcett 562-925-0124 [email protected] Responsible Representative 3 City Manager Ryan Smoot (562) 804-1424 [email protected] Responsible Representative Role Name Description
Responsible Representative (subapplication employee
authorized to apply for, accept, and manage Federal grant funding)
Manage user roles, view subapplication, edit subapplication, send Maintenance and Match Commitment letters, manage Requests for Information(RFI), Submit the subapplication.
Primary Contact (subapplication employee)View subapplication, edit subapplication, send Maintenance and Match Commitment letters, and manage Requests for Information(RFI).
Contributor (may be consultant)View subapplication, and edit subapplication Viewer View the subapplication
US Congressional District(s) benefitting from mitigation 42, 44 Assembly District(s) benefitting from mitigation 62
Senate District(s) benefitting from mitigation 30
Federal Information Processing Number (FIPS #)037-04982 2 Unique Entity Identifier (UEI #)PRW9X4N27BG6
Is this a phased project?No
Subapplication Information
Application
Type
Examples:
Planning Activities include developing a new hazard mitigation plan or updating a current mitigation plan.
Planning
Related
Activities include: Updating or enhancing sections of the current FEMA-approved mitigation plan, integrating information from mitigation plans with other planning efforts, building capacity through delivery of technical assistance and training, evaluating adoption and/or implementation of ordinances that reduce risk or increase resilience.
Project Activities involve construction and/or physical work. Examples: acquisition demolition/relocation, debris basin, structural elevation, structural seismic retrofit, hazardous fuels reduction, defensible space, generator(s) (If benefit cost analysis (BCA) feasible).
Advance
Assistance
Activities can be used to develop mitigation strategies and obtain data to prioritize, select, and develop mitigation projects and complete applications. Examples: evaluation of facilities or areas to determine mitigation actions, collect data for BCA and environmental historical preservation compliance, conduct engineering designs and feasibility studies, conduct hydrologic and hydraulic studies and cost estimation.
5%
Initiative
Activities are defined as mitigation actions that meet all HMGP requirements but may be difficult to evaluate against traditional program cost-effectiveness criteria. Examples such as early warning systems, post-disaster building code enforcement, public awareness and education for mitigation campaigns, hazard identification or mapping, new techniques/methods of mitigation, and generator(s) (if protecting a critical facility and if there is insufficient data to evaluate a generator project using a standard HMA-approved Benefit-Cost Analysis (BCA) method).
Subapplication Type Planning
Project Type Plan Update
Hazard Multi Hazard
HMGP Subapplication-Scope of Work
Scope of Work
The City of Bellflower, with the assistance of a consultant who will serve as the planning lead and primary author, will update our single jurisdiction hazard mitigation plan (SJLHMP) focusing on natural hazards. This update will be a comprehensive effort utilizing the Local Mitigation Planning Handbook and ensuring a FEMA approved hazard mitigation plan is the end result. The plan will comply with FEMA’s directives per 44 CFR Part 201, 2022 Local Mitigation Planning Policy Guide, and 2023 Local Mitigation Planning Handbook. A complete assessment of all stakeholders, including Bellflower’s Planning Department, will be gathered at the onset of the planning process which will aid in the overall update of the plan. In order to ensure compliance with procurement regulations, the hiring of a consultant will be done so in accordance with 2 CFR 200, State regulations, and local requirements; of which the most stringent will apply and be followed. Since this is a SJLHMP update, new FEMA regulations will be reviewed and incorporated as appropriate. To comply with AB 3
Describe the Scope of Work (SOW) for the planning process 2140, the SJLHMP update will be adopted in the Safety Element of the jurisdictional Geneal Plans. Additionally, SB 379 and 1000 will be complied with as it relates to identification of hazards, assessment risks, and mitigation strategy sections of the plan which will consider the current and future effects of climate change. It will be important to review and research various studies and technical reports on external hazards facing municipal level government entities and incorporate new or unforeseen hazards which were not already included in previous mitigation plans.
Stakeholders will be brought into the planning process early to first discuss the identification of potential hazards, second, what vulnerabilities are faced by the specific stakeholder groups, third, the challenges which they faced in the development of past hazard mitigation plans, and fourth, the priorities of each stakeholder in relation to the plan development. The acquired consultant will hold primary responsibility for organizing, contacting, and working with concerned stakeholders. As a measuring tool, our previous hazard mitigation plan will be a source of information and examined to determine what information or annexes can be carried over and what items will need to be modified to comply with new FEMA regulations.
Describe the Scope of Work (SOW) for the Hazard identification phase of the planning process
The planning team will begin by carrying over the geographic area covered by Bellflower’s previous hazard mitigation plan. Items that will be carried over will include hazard maps available online from the State of California, from FEMA, and existing maps already available to the City of Bellflower via our GIS system. An examination of current policies, funding, resource availability, legal authority of participating stakeholders and partners will be conducted in an effort to support the development of a mitigation plan. The overall capabilities of each stakeholder and/or partner will be evaluated to identify room to expand or improve on previous capacities which were found in past mitigation plans. Public and stakeholder outreach along with feedback will be utilized to inform and engage the community on hazard identification. The plan will present a history of past hazard events within the City of Bellflower. Impacts which have been felt generally are weather related. However, the risk which hazards may pose for Bellflower cannot be underestimated. Hazards by their nature are incredibly diverse and can vary immensely across the Bellflower area; an evaluation of hazards will be conducted which takes into account this variation across all geographic and neighborhood areas.
Additionally, hazard probabilities will be thoroughly considered by the planning team when evaluating and identifying which hazards are significant enough for inclusion in the plan. Ensuring all possible hazard risks are assessed and included in our plan update, an extensive amount of research and analysis will occur; including but not limited to the California State Hazard Mitigation Plan, County of Los Angeles All-Hazards Mitigation Plan, California’s CalOES MyHarzards tool, and FEMA’s National Risk Index for Natural Hazards and NOAA’s National Centers for Environmental Information Storm Events Database. Hazards not immediately located within the planning area will be analyzed as well to see what impact they may have on our jurisdiction. Samples of these types of hazards include nearby dams, significant weather incidents, major infrastructure failures, and transportation hubs. Should an identified hazard not be included in our plan update, a thorough and complete reasoning will be provided to account for its exclusion. Major involvement from the 4
community and stakeholders will be utilized to ensure proper feedback and outreach is achieved.
Describe the Scope of Work (SOW) for the risk Assessment phase of the planning process
Each step will take into account the current and future affects climate change will have on hazards and the impact this may have on the assessment of risks; in accordance with SB 379 and SB 1000. HAZUS level one will also be utilized to better inform the risk assessment phase.
Each hazard will be profiled to describe the hazard history, probability, vulnerability, and impacts. A history of past events which have impacted the planning area will be detailed and analyzed. These will include county, state, and federal events. Looking specifically at our planning area, a description of the vulnerability of community assets, system, and population in relation to hazards will be conducted. A map of the respective areas will be utilized as a reference. Damage estimates will be assessed for each hazard as well. For each hazard a description will be provided as to its impact extent on the planning area. Various scales and maps will be used to visualize this hazard impact. A full analysis of the role which climate change will have on Bellflower’s risk assessment will take place. Future population increases or decreases will be analyzed as to the overall impact it will have on future risk assessments. A probability analysis will be included for each hazard identified in the previous planning phase. Data will include historical occurrences and projection modeling. Each will be examined and expressed with a numeric percentage probability of occurrence over the next five years. An analysis of future threats will take place to determine the future hazard locations, impact on the jurisdiction, and the intensity of the hazard impact. One example will be analyzing repetitively flooded NFIP insured structures will be addressed by estimated number and type. Will examine how vulnerable the planning area is from the impact a potential hazard can have. An assessment of current land uses and potential development trends will be analyzed in connection with identified hazard areas. Bellflower’s mitigation plan seeks to serve a wide and diverse community which is full of various ethnic backgrounds, economic capabilities, and transportation needs. Community diversity will be analyzed/evaluated as to the impact it may have on the assessment of risks and the ability to overcome them. There will be an emphasis on community risk to populations within the planning area who are socially vulnerable. The risk assessment process will be analyzed as to its impact on stakeholders.
The results of the risk assessment will be used to inform the mitigation strategy. Our mitigation strategy will utilize an analysis of which strategies will take into account the social, technical, and economic feasibility of recommended actions. Previous mitigation actions and their status, as well as local capabilities will be reviewed and analyzed. The overall mitigation strategy development process will assess current mitigation actions on their ability to protect life/property, enhance public awareness, preserve natural systems, promote partnerships/implementation, and strengthen emergency services. Any improved upon mitigation actions will be judged based on their effectiveness and rigidity to sustain the planning process. An evaluation of current Bellflower municipal codes, specifically the city’s zoning codes, will be conducted. The development phase will consist of the creation of goals aimed to reduce the risk of identified hazards. The overall goal is to seek sufficient reductions in infrastructure damage caused5
Describe the Scope of Work (SOW) for the Mitigation Strategy development phase of the planning process
by hazards. A range of actions and proposed projects will be developed which will be tuned to address the already identified vulnerabilities in the risk assessment stage. A minimum of one mitigation action will be recommended and those which thoroughly demonstrate their ability to lower overall hazard risk will be chosen as possible mitigation strategies.
The final mitigation strategy will include a range of options to include risk-reducing projects, local plans and regulations, structure and infrastructure projects, protection of natural resources and systems, and education and awareness programs. The planning team will prioritize mitigation actions by evaluating which benefits were maximized and why, and who is responsible for administering each action and potential funding sources/time frames for completion of each mitigation action. Bellflower is a participant in the National Flood Insurance Program (NFIP) and a designee will be selected to ensure appropriate implementation of NFIP commitments and requirements. Public and stakeholder input from public meetings/plan drafts will be gathered, documented, and analyzed for inclusion into the plan update. The final plan will ultimately be integrated into other local plans and capital improvement programs.
Describe the Scope of Work (SOW) for the plan preparation & drafting phases of the planning process
The first major step for our plan preparation will be identifying who the planning team will comprise of; individuals include staff from various City of Bellflower departments who are responsible for mitigation actions, community members and organizations who can contribute input to the planning process, and governmental bodies who have the authority to approve and regulate the plan development. The main goal of this step in the planning process is to create a draft hazard mitigation plan which meets State and Federal requirements/criteria. Resources which will be consulted include the Local Mitigation Planning Policy Guide and Planning Handbook as well as various materials from FEMA and Cal OES. The plan preparation and drafting will consist of many phases including reviewing previous mitigation actions, looking at various state and local plan integration strategies, collecting feedback from the general public/stakeholders, documenting the feedback, incorporating it into the draft, submitting a draft of the plan update to Cal OES for review, and lastly, taking all comments made on the draft and incorporating them into the final submission for Cal OES/FEMA to review and approve. The sourced consultant will be the primary author of the plan update. Upon his/her appointment as the lead author, a kickoff meeting will be held to determine the roles and responsibilities of the planning team and to provide structure to the plan update process. Once a draft is created and submitted to the various agencies for review, all comments and suggested edits will be gathered and examined by the planning team. Should a change take place based on a comment or suggested edit a log will be created to document what is being changed and why for purposes of record keeping.
As part of the larger planning process, our hired consultant will coordinate outreach and document all meetings, attendance at those meetings, discussion points, and decision/outcomes. The documentation of these activities, including community and stakeholder input, will be included in the draft plan and eventually the final plan. It is anticipated there will be a total of six planning team meetings and stakeholders will be invited to attend four of them. It is planned to have a team meeting at the conclusion of each step of the mitigation plan update in order to receive input as the6
Describe the Scope of Work (SOW) for public outreach, meetings and public comment phase of the planning process
plan progresses. For clarification, stakeholders who will be invited to participate throughout the process include neighboring communities, local and regional agencies with experience dealing with hazard mitigation activities, businesses, non-profit interests, educational institutions, and socially vulnerable communities. Stakeholder and general public involvement is an important aspect of this plan update and as such outreach seeking their participation will be sought using various methods; social media, announcements at public meetings, postings on the city website, neighborhood watch meetings, and informational mailers. Opportunities to participate will occur throughout the plan development timeline, and not just at the end of the process when soliciting feedback on the draft. Special attention will be provided to vulnerable communities who may not have easy access to online resources. Vulnerable communities will also be sought out to participate in the planning process. The use of mailers detailing the importance of participating in the planning process will be utilized for vulnerable communities. It will be the responsibility of the consultant to perform all outreach throughout the planning process.
Throughout the entire plan development timeline, including the drafting stage, feedback will be sought from the community, general public, and key stakeholders and each will be given opportunities to participate.
Specifically, planning team meetings at the hazard identification process, risk assessment, and mitigation strategy development phases will be open to the public and their participation will be actively sought.
Describe the Scope of Work (SOW) for the Plan Approval & Plan Adoption phases of the planning process
Upon completion of the final draft and agreement that the content of the plan meets 44 CFR Part 201 requirements, the Bellflower City Council be provided the opportunity to review the hazard mitigation plan update at a public meeting. Following their input the draft plan update will be submitted to CalOES for review and comment; thereafter the planning team will incorporate CalOES comments and submit a final draft through to CalOES and FEMA for review. Once approval is achieved through Cal OES/FEMA the Bellflower City Council will formally adopt the plan; please note the final FEMA approved version of the hazard mitigation plan update will be incorporated into the Safety Element of the Bellflower’s General Plan to comply with AB 2140. Throughout the planning/drafting process revisions are expected to occur. Comments made on the plan update will be synthesized, listed to see if any comments are recurring, and added as necessary to help clarify thoughts and analyses from the plan. A version history will be kept as changes/revisions are made to the plan update. The final deliverable plan will be a FEMA approved and locally adopted hazard mitigation plan.
HMGP Subapplication - Work Schedule
Work Schedule
The intent of the work schedule is to provide a realistic appraisal of the time and components required to complete the project.
The work schedule should mirror the Scope of Work and Cost Estimate. 7 -Describe each of the major work elements and milestones in the description. -Project Close-Out should be included which must be 3 months in duration. -A GANTT chart may be provided as supplemental documentation. -Total project duration must not exceed a 36 month period of performance. #Activity Task Name Description Start
Month
Duration
(Months)
1 Pre-Award Pre-Award Pre-Award activities
2 The Planning Process Planning
Process
During this time, we will have completed the planning process scope of work items.
This includes forming the team, procuring a consultant, doing a kickoff, inviting stakeholders, working on updating items or changes from the last plan. 1 24
3 Hazard Identification Hazard
Identification
This will follow along task 1, 4, 5 from the local planning handbook. We will be defining the planning area, completing a capability assessment, review NFIP information, and defining the hazards that can impact the planning area. 4 2
4 Risk Assessment Risk
Assessment
This will follow along task 5 from the local planning handbook. We will be creating full hazard profiles which include location, history, impact, extend, vulnerability, probability, and climate change considerations for natural hazards in the planning area. 7 6
5 Mitigation Strategy Mitigation
Strategy
We will establish the goals of the plan. Based on those goals we will develop a range of mitigation actions to address the vulnerabilities identified in the risk assessment.
We will then review the list and select prioritized mitigation actions. 13 3
6 Plan Preparation Plan Prep.This will include ensuring that we meet all the stated regulations in the scope of work.1 26 7 Plan Drafting Draft of Plan This will include ensuring that we meet all the stated regulations in the SOW. Getting feedback and creating draft documents.
24 3
8 Public
Outreach/Meetings/Public
Hearings
Outreach Establishing outreach strategies, setting up meetings with internal and external stakeholders, setting up public comment periods and document feedback. 1 26
9 Plan Adoption Plan
Adoption
Submitting the final draft for Cal OES and FEMA review. Completing all revisions, brining to local governing board for adoption and submitting resolution to FEMA. 28 6
10 Closeout Closeout Project Closeout line item 34 3
Total Duration : 36
HMGP Subapplication - Jurisdictions
Jurisdictions
What type will be developed?Update single plan
Will the activity result in a FEMA-approved and adopted multi-hazard mitigation plan?
Yes
Identify any deficiencies in the previous plan and describe how this activity will address those deficiencies.
The City of Bellflower, Public Safety Department, will be the lead agency and our hired consultant will be the plan author. The consultant will be the main gatherer of information while city staff will serve as an advisory role to support plan development
Describe any plan priorities that have been identified
Plan priorities will include the inclusion of climate change as a hazard and to incorporate updated FEMA regulations into the plan.
8 Does the sub-application propose using the natural hazard mitigation planning process to help develop or meet the planning objectives of other types of plans (i.e. Community Wildfire Protection Plan, Comprehensive Plan revisions)?
Yes
Clearly identifiy what related planning activities will be paid for by the project?
If the sub-application proposes combining other plans that are ineligible for HMA funding with the natural hazard mitigation plan, confirm it is clearly stated in the scope of work that the ineligible plan elements will not be funded by the project
false
Indicate if a contractor will be used.Yes
Provide a description of the Community Profile of the Planning area (describe the area, communities, population, and infrastructure covered by the Local Hazard Mitigation Plan.
The City of Bellflower has an area of 6.14 square miles and is located in southeastern Los Angeles County in California, about 20 miles south of Los Angeles proper and about 15 miles west of Anaheim. Bellflower is 8 miles from the Pacific Ocean. The population of the city is 76,924 as of 2023. The Los Angeles County region encompasses a highly varied natural setting that includes the high desert, coastal areas, mountains, fertile valleys, and coastal plains. The plains and valleys within the Los Angeles basin, which includes the City, were cleared of natural vegetation as part of the region’s urbanization. Bellflower is south of the City of Downey, north of the City of Lakewood, west of the City of Norwalk and City of Cerritos, and east of City of Paramount and City of Long Beach. The city lies over active geological faults, most notability the Puente Hills fault, Newport-Inglewood fault, and Whittier-Elsinore fault. From an infrastructure perspective, the city has a regional freeway, local roads, various underground utilities, natural gas, water lines, and electric infrastructure. There are 9 schools in the city (combination of public and private), 2 fire stations, 1 police station, approximately 300 miles of roadways, and 2 water companies who care for their own water pumping stations. Housing wise, Bellflower is almost 50% single family homes with the next largest percentage of housing being 5+ units. The largest age population in the city are those between the ages of 35-54. Ethnically, the city is 52% Hispanic, 19% white, and 29% as other (including Asian, Black, and American Indian).
HMGP-Project Site List Jurisdictions
Jurisdiction(s)
Does this plan encompass multiple jurisdictions?No
HMGP Subapplication - Project Cost Estimate
Project Cost Estimate
9 #Cost Type Item Name Unit
Quantity
Unit of
Measure
Unit
Cost
Cost
Estimate
Total
Pre
Award
Cost
Cost Estimate Narrative
1 Force Account Labor Consultant RFP and
Selection Process
70 Hour $
60.00 $ 4,200.00 false Staff time to develop an RFP, put out the RFP, and select a consultant.
2 Contractor/Consultant Planning Process 135 Hour $
220.00
$
29,700.00
false Funding for the consultant to start and finish the planning process phase of the plan update.
3 Force Account Labor Planning Process 50 Hour $
60.00 $ 3,000.00 false Staff time for members of the planning team to participate in overall planning process.
4 Contractor/Consultant Hazard Identification 95 Hour $ 220.00
$
20,900.00
false Funding for the consultant to start and finish the hazard identification phase of the plan update.
5 Force Account Labor Hazard Identification 40 Hour $
60.00 $ 2,400.00 false Staff time for members of the planning team to participate in the hazard identification process.
6 Contractor/Consultant Risk Assessment 155 Hour $
220.00
$
34,100.00
false Funding for the consultant to start and finish the risk assessment phase of the plan update.
7 Force Account Labor Risk Assessment 60 Hour $
60.00 $ 3,600.00 false Staff time for members of the planning team to participate in the risk assessment process.
8 Contractor/Consultant Mitigation Strategy 125 Hour $
220.00
$
27,500.00
false Funding for the consultant to start and finish the mitigation strategy phase of the plan update.
9 Force Account Labor Mitigation Strategy 35 Hour $
60.00 $ 2,100.00 false Staff time for members of the planning team to participate in the mitigation strategy process.
10 Contractor/Consultant Plan Preparation and
Drafting
140 Hour $
220.00
$
30,800.00
false Funding for the consultant to start and finish the preparation and draft phase of the plan update.
11 Force Account Labor Plan Preparation and
Drafting
60 Hour $
60.00 $ 3,600.00 false Staff time for members of the planning team to participate in the plan preparation and drafting
process.
12 Contractor/Consultant Public Outreach,
Meetings, and Public
Comment
140 Hour $
220.00
$
30,800.00
false Funding for the consultant to start and finish the public outreach phase of the plan update.
13 Force Account Labor Public Outreach,
Meetings, and Public
Comment
80 Hour $
60.00 $ 4,800.00 false Staff time for members of the planning team to participate in public outreach.
14 Contractor/Consultant Plan Review and
Adoption
75 Hour $
220.00
$
16,500.00
false Funding for the consultant to present the plan to the governing body for their adoption.
15 Force Account Labor Plan Review and
Adoption
60 Hour $
60.00 $ 3,600.00 false Staff time to participate in the plan review and adoption process.
$
217,600.00
HMGP Cost Review
COST REVIEW
Total Project Cost $ 217,600.00
Non-Federal Cost Share (Match)$ 54,400.00
Non-Federal Cost Share (Match) Percentage 25%10
Federal Share Request $ 163,200.00
HMGP-Maintenance Commitment
MAINTENANCE & REPORTING COMMITMENT
This acknowledgment of Maintenance & Reporting Commitment is to confirm the Subapplicant/Subrecipient is committed to perform the necessary maintenance for the entire useful life of the project, once completed. The entity responsible for maintenance is allocating the annual budget amount that will allow maintenance to occur as needed to ensure the project building/facility/area remains in good repair and operational.
To justify Hazard Mitigation Assistance funding, California is required to report to FEMA on the performance of completed mitigation measures. This acknowledgment of Reporting Commitment confirms that the Subapplicant/Subrecipient is committed to report on the performance of funded mitigation measures when tested by natural hazard events for the entire useful life of this project.
Process: Complete the fields below. The information provided here will automatically populate a templated Maintenance & Reporting Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.
Maintenance & Reporting Commitment Letter Date April 16, 2024 Subapplicant Name Bellflower, City of
Subapplicant Mailing Street
Subapplicant Mailing City
Subapplicant Mailing State
Subapplicant Mailing Postal Code
Disaster Number Rolling Application
Control number AP-01243
Entity Responsible City of Bellflower, Public Safety Department Number of years of maintenance 5
Project Building/Facility/Area City of Bellflower - Citywide Annual Maintenence Amount $ 5,000.00
What are the Past Maintenance Tasks Involved?
Past plan maintenance tasks involved yearly reviews during emergency operation training sessions. Also to receive feedback and update mitigation actions and plan.11
What are the Future Maintenance Tasks Involved?
Future plan maintenance will be done on a improved bi-yearly basis.
Actionable items will be tracked and evaluated as to their possible implementation over the plans five-year cycle. The plan will be assessed for its effectiveness at achieving its stated goals. Those involved in the future maintenance will be staff who were apart of the planning team and public participation.
Future Maintenance Schedule Bi-Yearly
Future Cost of Maintenance $ 25,000.00
Source of Future Maintenance Funds General fund.
Responsible Representative Confirmation
#Title First Name Last Name Phone Number Email Signature Status 1 City Manager Ryan Smoot (562) 804-1424 [email protected] Draft HMGP - Match Commitment
Match Commitment Letter
As a part of the Hazard Mitigation Grant Program process, a Non-Federal Share (Match) of at least 25% of the total project amount is required. This acknowledgment is to confirm the Subapplicant/Subrecipient commitment to meet the Non-Federal Share (Match) funding requirement.
Process: Complete the fields below. The information provided here will automatically populate a templated Match Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. By sending this document for signature, you are acknowledging the requirements outlined here. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.
Please be Advised:
If additional federal funds are requested, an additional Non-Federal Share (Match) funding commitment letter will be required.
If a funding source is from outside the Subapplicant entity, upload documentation supporting the funding commitment and availability of funding.
Match Commitment Letter Date May 8, 2024
Sub-Applicant Name(Entity)Bellflower, City of
Control Number AP-01243
Non-Federal Cost Share Source Local Agency Funding
Name of Funding Source(s)General fund.
12 Funding Type Cash
Federal Share Amount Requested $ 163,200.00
Non-Federal Share (Match) Commitment $ 54,400.00
Non-Federal Share (Match) Availability Start Date January 31, 2024 Is there an expiration date of the Non-Federal Share (Match)?No
CONFIRMATION
#Title First Name Last Name Phone Number Email Signature Status 1 City Manager Ryan Smoot (562) 804-1424 [email protected] Sent For Signature Grant Management Cost Application
HMGP Grant Management Cost Application
Subrecipient Grant Management costs are available at no more than 5% of the final project cost to subrecipients who apply and can meet all Federal grant requirements. Subrecipients must provide a detailed budget of the management cost request per 2 CFR 200.403, which is subject to Cal OES/FEMA approval. Reimbursement is based on documented actual cost.
For further clarification, grant management is different than project management. Grant management activities are to manage the grant (Subapplication Development, Quarterly Reporting, Reimbursement Submission). Project management is to manage the actual physical project itself (construction oversight, project scheduling and coordination, project meetings).
Any indirect cost, any direct administrative cost, and any other administrative expenses associated with aFEMA Definition of Management Costs:
specific project under a major disaster, emergency, or disaster preparedness or mitigation activity or measure.
Directions: For each applicable category, provide a total estimated cost. Refer to the Management Cost examples below for costs that may be included. For the Narrative field, include a detailed description of work for each cost, including methodology used to estimate each cost. example, if your cost estimate includes your agency's time, include estimated hours, personnel titles, and salary/hourly wages plus benefits for a hourly cost.
Additionally, describe how these costs will be used through the life of the grant.
Total Federal Cost Share $ 163,200.00
Maximum Eligible Management Cost $ 10,880.00
Management Cost Budget Breakdown
A. Pre-Award: Subapplication development, community outreach, meetings related to Subapplication development. #Expense Name Amount Description 13
1 None $ 0.00 None
$ 0.00
B. Staff Time - Salary or hourly employee time to manage technical monitoring, quarterly reporting, technical assistance, and the reimbursement and close-out process.
#Position Hourly
Rate
Hours Amount Description
1 Public
Safety
Manager
$ 60.00 180 $
10,800.00
The position will be used for administrative elements with regards to the grant activity such as: submitting quarterly reports, invoice and expenditure review, monitoring grant spend down process, and submitting reimbursement claims.
$
10,800.00
C. Travel - Cost to attend professional development training course directly related to implementation of the Hazard Mitigation Grant. #Expense Name Amount Description
1 None $ 0.00 None
$ 0.00
D. Equipment - Cost directly related to implementation of Hazard Mitigation Grant. #Expense Name Amount Description
1 None $ 0.00 None
$ 0.00
E. Supplies - Supply cost directly related to implementation of the Hazard Mitigation Grant, such as printer materials and office supplies. #Expense Name Amount Description
1 None $ 0.00 None
$ 0.00
E. Indirect Cost - Depreciation or use allowances on buildings and equipment, costs to operate and maintain facilities, general administration and accounting administration.
#Expense Name Amount Description
1 None $ 0.00 None.
$ 0.00
F. Other - Any other administrative expenses not captured in the categories above. 14 #Expense Name Amount Description
1 None $ 0.00 None
$ 0.00
Total Management Cost Requested $ 10,800.00
Maximum Management Cost Allowed (Requested Allowed)$ 10,880.00 Documents
Document Type Description
15