14-E
TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:Len Gorecki, Assistant City Manager/Director of Public Works Wangsu Lee, Management Analyst
SUBJECT:Consideration and possible action to authorize the City Manager to execute Agreement File No. 230.4, in a form approved by the City Attorney, with West Coast Arborists, Inc. (“WCA”) for the development of the Urban Forestry Management Plan (“UFMP”).
DATE:August 12, 2024
EXECUTIVE SUMMARY
The City was selected as a subrecipient for the USDA Inflation Reduction Act Urban & Community Forestry (“USDA IRA UCF”) grant in the amount of $1,000,000. Phase one of the City’s proposed work under this grant is to develop the Urban Forestry Management Plan (“UFMP”) which will result in a strategic document that outlines the visions, goals and actions for managing and enhancing the tree canopy and green spaces throughout the City. Agreement File No. 230.4 will allow West Coast Arborists, Inc. (“WCA”) to commence with the development of the UFMP.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Agreement File No. 230.4, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The not-to-exceed amount for the development of the UFMP is $80,000. All costs incurred by the City will be reimbursed by GreenLatinos through the USDA IRA UCF grant on a quarterly basis.
DISCUSSION
The City was selected as a subrecipient for the USDA IRA UCF grant in the amount of $1,000,000. Phase one of the work under this grant is the development of a comprehensive Urban Forestry Management Plan. The UFMP will result in a strategic document that outlines the visions, goals and actions for managing and enhancing the tree canopy and green spaces throughout the City. The plan will assess the current inventory, provide strategies for maintenance and growth of trees, identify locations where additional trees could be planted and help develop policies to protect and preserve trees.
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Staff Report – Agreement File No. 230.4 – West Coast Arborists, Inc.
August 12, 2024
DISCUSSION – Continued
The UFMP will assist in realizing optimal public benefits of trees on the City’s streets, while providing permanent equitable green space accessibility for our residents. The UFMP will be put together by WCA and City staff and will include community engagement and education. The UFMP will take approximately fifteen (15) months to complete.
Public Works observed the informal procurement process in selection of the consultant to complete the Urban Forestry Management Plan. Public Works received a total of four proposals from: West Coast Arborists, Inc., Dudek, Davey Resource Group, and Sunflower Farms. Consultants were rated on staffing capabilities, professional and technical competence, approach to work, past performance and cost. Upon review, Public Works staff determined that West Coast Arborists, Inc. had the highest degree of professional capabilities and methodology to efficiently and cost-effectively complete the Urban Forestry Management Plan.
ATTACHMENT
Agreement File No. 230.4 ............................................................................................... 3 -2-
CONSULTANT PROPOSAL EVALUATION SHEET (AVERAGE SCORES)
URBAN FORESTRY MANAGEMENT PLAN
Staffing Capabilities l Technical Competence.
Candidates shall have expert knowledge of the
principles and practices of Urban Forestry
Management and available resources to perform
the requested services, as well as an understanding
of the practices, and applicable laws. 30 27 15 28,
Approach to Work. Methodology to efficiently
and cost-effectively provide requested services. 15 16 10 17 Past Performance Record. Experience in
completion of services of similar complexity and
scale for other agencies within Southern California
is desirable. Efficiency and timeliness in completion
of service requirements. 28 27 12 33
Cost. Reasonableness of the firm’s fixed price and
or hourly rates, and competitiveness of quoted firm—
fixed prices with other proposals received.
SCORE TOTALS:
Proposal Cost $ 451,626.00 $ 183,564.50 $ 1,436,150.00 $80,000.00
AGREEMENT FILE NO.230.4
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF BELLFLOWER AND
WEST COAST ARBORISTS, INC.
FOR THE DEVELOPMENT OF THE URBAN FORESTRY MANAGEMENT PLAN THIS AGREEMENT is entered into this 12th day of August 2024, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city (“CITY”) and WEST COAST ARBORISTS, INC., a California corporation (“CONSULTANT”).
1.CONSIDERATION.
A.As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B.As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $80,000 for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “B,” which is incorporated by reference.
2.SCOPE OF SERVICES.
A.CONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.
B.CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3.PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
4.PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit “B”) the tasks performed, the percentage of the task completed during the billing period, -3-
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the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.
5.NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
6.ADDITIONAL WORK.
A.CITY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.
B.If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
C. Payments over $25,000 for Additional Work must be approved by CITY’s city council. All Additional Work will be subject to all other terms and provisions of this Agreement.
7.FAMILIARITY WITH WORK.
A.By executing this Agreement, CONSULTANT agrees that it has:
i.Carefully investigated and considered the scope of services to be performed;
ii.Carefully considered how the services should be performed; and iii.Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
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B.If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.
8.TERM. The term of this Agreement will be from August 12, 2024 to August 11, 2026.
Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
A.Completion of the work specified in Exhibit “A”;
B.Termination as stated in Section 16.
9.TIME FOR PERFORMANCE.
A.CONSULTANT will not perform any work under this Agreement until:
i.CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii.CITY gives CONSULTANT a written notice to proceed.
B.Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
Exhibit A; Exhibit B.
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12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
16. TERMINATION.
A.Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
B.CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).
E.Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
F.By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this -6-
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Section.
17. OWNERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY. Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT (collectively, “Documents”) under this Agreement are CITY’s property. CONSULTANT may retain copies of such Documents as desired but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk. CONSULTANT warrants that all Documents it drafts and completes pursuant to this Agreement constitutes original work. Specifically, CONSULTANT understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such AI tools to CITY and representing it as CONSULTANT’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, CITY specifically rejects ownership of such Documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A.CONSULTANT agrees to the following:
i.Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents,
employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct.
ii.Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or -7-
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liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.
B.For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.
C.It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.
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23. INSURANCE.
A.Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B.Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
E.CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as -9-
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may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.”
F.Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
G. Self-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
If to CONSULTANT:If to CITY:
Attention: Patrick Mahoney, President Attention: Len Gorecki, Assistant City Manager/Director of Public Works
West Coast Arborists, Inc.City of Bellflower
2200 E. Via Burton Street 16600 Civic Center Drive
Anaheim, CA 92806 Bellflower, CA 90706
(800)521-3714 (562) 804-1424
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Agreement File No. 230.4
West Coast Arborists, Inc.
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.
28.☐This Section applies only if box is checked.POLITICAL REFORM ACT.CONSULTANT agrees that it will be considered a public official subject to the Political Reform Act of 1974 for purposes of this Agreement. CONSULTANT agrees and warrants that it has no financial interests which may be materially affected by the project for which the Initial Study, as specified in the SERVICES, is being prepared. Such financial interests may include, without limitation, interests in business entities, real property, or sources of income exceeding $500 received within the past year. CONSULTANT further warrants that, before executing this Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order to determine whether any conflict of interest would require CONSULTANT to refrain from performing the SERVICES or in any way attempting to use its official position to influence the governmental decisions underlying the subject environmental clearances.
29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
31. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. -11-
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32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.
33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
35.SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY’s Manager, or designee, may execute any such amendment on behalf of CITY.
37. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.
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41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF BELLFLOWER WEST COAST ARBORISTS, INC.
_________________________________________________________ Ryan Smoot, City Manager Patrick Mahoney, President
ATTEST:
_____________________________
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
_____________________________
Karl H. Berger, City Attorney Taxpayer ID No. 95-3250682 ATTACHMENTS:
Exhibit A: Scope of Work
Exhibit B: Fee Schedule
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City of Bellflower
Urban Forest Management Plan and Inventory Update
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9 Setting the Gold Standard
by partnering with over 300 communities
GROWING:
Greenspoce
Communities
Environment
ROOTED IN":
Safety
Experience
Technology
West Coast Arborlsts, Inc.
WCAINC.COM . (800) 521—3714
LIC #366764 . DIR #1000000956
Client Name / RFP Name
2 Setting the Gold Standard
Table of Contents
EXECUTIVE SUMMARY..................................................................................................................... 3 COMPANY QUALIFICATIONS ......................................................................................................... 4 Company Introduction ........................................................................................................... 4 COMPANY PERSONNEL ................................................................................................................. 6 PLAN FOR SERVICES ..................................................................................................................... 12 PROPOSED METHOD TO ACCOMPLISH THE WORK ................................................................... 15 CLIENT REFERENCES ...................................................................................................................... 19
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West Coast Arborists, Inc.
Client Name / RFP Name
3 Setting the Gold Standard
EXECUTIVE SUMMARY
West Coast Arborists is pleased to present our proposal response for the City of Bellflower’s tree inventory and urban forest management plan (UFMP) needs. At West Coast Arborists, we are committed to creating and maintaining robust urban forests for our future. One way we actualize this commitment is through Urban Forest Management Plans (UFMPs). Our UFMP document is designed to present the complexities of urban forest management clearly and concisely. Our team crafts visually aesthetic infographics and other assets that remain useful and relevant even as the city evolves.
Project Management
Our approach to collecting tree inventory data is based on utilizing our in-house software, ArborAccess, to maintain records. ArborAccess is a versatile tree inventory software that works on any device and browser and is designed and maintained in-house to ensure optimal functioning.
With ArborAccess, we can collect comprehensive data and provide valuable, cost-effective resources to manage urban canopies efficiently.
Approach
Our approach is tailored to your Agency’s specific needs and the current needs and wishes of the Agency for the management of the urban forest in the future. The goal is to complete the UFMP by October 7, 2025. We will outreach to the residents and business owners in the community to incorporate their feedback, ensuring that the plan is a comprehensive and accurate representation of the community's needs.
Our project managers are empowered to solve problems and make timely decisions to ensure that project momentum moves forward without any setbacks. Additionally, our low employee turnover means that the team you meet at the beginning of your project will stay with you until completion, providing consistency throughout the project.
Experience
Our expert team comprises of qualified professionals, such as ISA Certified Arborists, ASCA Registered Consulting Arborists, and ISA Tree Risk Assessment Qualified personnel. We are experienced in completing Urban Forest Management Plans (UFMPs) for cities throughout California and have conducted tree inventories for agencies all over the state. Our company has completed tree inventories for over 300 public agencies in California, making us proficient in managing the state's diverse urban forests.
We are committed to providing exceptional service, expertise, and value to our clients and look forward to the opportunity to serve your tree inventory and urban forest management needs.
In conclusion, WCA's approach for tree inventory collection and Urban Forest Management Plan development is second to none. Our approach is designed to be efficient, cost-effective, and tailored to meet the specific needs of our clients. Our experienced staff and advanced software enable us to provide superior tree care operations and effectively manage California's urban forests.
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West Coast Arborists, Inc.
Client Name / RFP Name
4 Setting the Gold Standard
COMPANY QUALIFICATIONS
Company Introduction
WEST COAST ARBORISTS, INC. (WCA)
is a family-owned and operated union company employing over 1,200 full-time employees providing tree maintenance and management services. We are proudly serving over 350
municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day
throughout California and Arizona.
OUR VISION
As a corporate citizen, WCA’s responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services.
100% CUSTOMER SATISFACTION
Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality, and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer’s valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue.
COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers’ Union:
LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com
CORPORATE OFFICE
2200 E. Via Burton St.
Anaheim, CA 92806
REGIONAL OFFICES
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA
CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
FIELD MANAGEMENT
Tim Crothers, PHC Manager
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
EMERGENCY RESPONSE 24/7
1-800-LIMB-DOWN
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West Coast Arborists, Inc.
D
/
95+ ISA 50 Years Experlence 1,200+ Qualified
Cerlified Arborisls (Similar Size & Scope) Employees
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Accredited by TCIA Local Office 8. Yard 1600+ Pieces of — (Anaheim & Plocenfia) Equlpment (Owned)
Client Name / RFP Name
5 Setting the Gold Standard
Corporate Capabilities
West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers’ satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to perform the duties of managing their urban forest.
• In business continuously and actively since 1972
• Contractor’s License C61/D49, C49,
C27, C31, C21, A & B
• Over $8,500,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,200+ employees
• 350+ contracts with public agencies
• 95+ Certified Arborists
• 155+ Certified Tree Workers
• Drug-free workplace
• 14,000 sq. ft. company-owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $190 million annually
• Fleet of approximately 1,600 pieces of equipment
Active Memberships:
Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of California Cities|
–Orange County (ACCOC)
Maintenance Superintendents Association
(MSA)
California Landscape Contractors Association
(CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
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West Coast Arborisls, Inc.
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Client Name / RFP Name
6 Setting the Gold Standard
COMPANY PERSONNEL
Introduction
West Coast Arborist’s (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry.
Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for “Tree Maintenance (Laborer).” Certification
WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company’s commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers.
Crew Evaluation
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria-based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified.
Staff members have diverse
educational backgrounds
including accounting,
business administration,
engineering, and forestry.
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West Coast Arborists, Inc.
Client Name / RFP Name
7 Setting the Gold Standard
Meet the Team: Project Team
ANDY TROTTER Vice President – Field Operations
Mr. Trotter has been with WCA since August of 1982. As a Field Operations Manager he supervises all of the field operations as well as oversees our safety, training, nursery and wood recycling facility.
He has been an industry leader and has participated in many key projects including ‘United Voices for Healthier Communities Great Clean Air Planting Project, Toolkit for Developing Urban Forest Management Plans and the Western Chapter ISA’s annual ‘Workday’ fundraiser. Mr. Trotter was also a key contributor in identifying and developing the first ever Best Management Practices guidelines for Tree Care for Birds and Other Wildlife.
• CA Urban Forests Council, Certified Urban Forester #103 • ISA Certified Utility Arborist #WE-642AU
• Wildlife Training Institute, Certified Wildlife Protector #533 • TCIA Certified Tree Care Safety Professional #142
TIM CROTHERS Plant Health Care Manager
Mr. Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists.
Mr. Crothers has overseen the creation of multiple Urban Forest Management Plans, the purpose of which is to function as a guide for municipal agencies to help manage their urban forest, for the present and the future. He has worked with cities to create a sound framework for the selection, use and maintenance of trees, providing them with better tools for planning and budgeting. His experience includes the creation of Urban Forest Management Plans for the City of Hawaiian Gardens, City of Carlsbad, and the City of Santee. Most recently he completed a CFMP for the City of Fullerton.
• ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticulture Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
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Client Name / RFP Name
8 Setting the Gold Standard
ANDREW PINEDA GIS Manager
Mr. Pineda has been with WCA since 2018 and is an ISA Certified Arborist. As WCA’s GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations. Some of the recent tree inventories he has completed an assessment on are the following: City of Fresno, City of Long Beach, City of Palm Desert, City of Hawaiian Gardens, and the City of Fullerton.
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
• FAA UAS Part 107 Remote Pilot
• ISA Certified Arborist #WE-12738A
JEFF CRAIN Consulting Arborist
Mr. Crain has over 24 years of consulting and project management experience in botanical field research, ecological studies, habitat restoration, and tree surveys. Jeff’s responsibilities as a Consulting Arborist include establishing GPS tree inventories, arborist report writing, tree risk assessments, aerial inspections, pre-construction planning and diagnosing tree disorders, in addition to tree appraisal reports; collecting soil and/or tissue samples as needed and interpreting the results. Jeff will be one of the main writers for the UFMP. • ISA Board Certified Master Arborist WE-6658B
• DPR Qualified Pest Control Applicator #QAL161631
• ISA Tree Risk Assessment Qualified
Meet the Team: Support Staff
KELLY PARKINS Plant Health Care Coordinator
Ms. Parkins is WCA's Plant Health Care (PHC) Coordinator. She joined WCA in August of 2021 and previously worked for the City of Long Beach - Parks Department as their Superintendent of Grounds Maintenance and Park Development. She is a Pest Control Advisor and holds a QAL. Her education includes an M.S. in Agricultural Sciences from Cal Poly Pomona where she was also a lecturer and research station campus manager from 2008 to 2015 teaching Turfgrass Management and Soil Science. She has been a Golf Course Superintendent at Aliso Viejo Golf Club and a Horticultural Superintendent at Shady Canyon Golf Club in Irvine. Her position as PHC Coordinator includes inspecting sites, writing pesticide recommendations, meeting with customers and more! • ISA Certified Arborist WE-13868AM (Municipal Specialist) • ISA Tree Risk Assessment Qualified
• DPR Qualified Pest Control Advisor #PCA74466 (A, B, E, G) • DPR Qualified Pest Control Applicator #QAL96878 (A, B, C, E) -21-
West Coast Arborists, Inc.
Client Name / RFP Name
9 Setting the Gold Standard
REBECCA MEJIA Consulting Arborist
Ms. Mejia has over 25 years’ experience in the tree care industry. While her career started with the US Forest Service, she joined WCA as a Data Collector in 1995. Today, Rebecca’s responsibilities as a Consulting Arborist include establishing GPS tree inventories, arborist report writing, tree risk assessments, aerial inspections, pre-construction planning and diagnosing tree disorders, in addition to tree appraisal reports; collecting soil and/or tissue samples as needed and interpreting the results.
Over her career, Rebecca has completed over 1,000 arborist reports for various public agencies all over Southern California. She will serve as one of the main writers of the UFMP. • ISA Board Certified Master Arborist WE-2355B
• B.S. Natural Resources Management with Minor in Urban Forestry, Cal Poly San Luis Obispo • ISA Tree Risk Assessment Qualified
LISSETTE RIOS Plant Health Care Urban Biologist
Lissette Rios is WCA's Urban Biologist who joined our team in 2021. She began by assisting municipal and non-profit partners in managing urban forestry grants and her role has evolved since. Her passion for the sciences has led her to over 10 years of experience, from marine microbiology research to corporate sustainability with a focus on sustainable and resilient community development. Her profound interest in the arboriculture industry led her to WCA.
In her role at WCA, she conducts wildlife inspections to mitigate the impacts on wildlife during tree work. Additional duties include handling the transfer of wildlife to rehabilitation facilities and consulting with the CA Dept of Fish and Wildlife (FWS) to ensure compliance with state and federal regulations. Lisette is dedicated to developing the wildlife monitoring program and providing training to field our crews. Lissette conducts nesting bird surveys and volunteers with Tree Care for Birds and other Wildlife. • Master of Enviornmental Management, Western State Colorado University • B.S. Biology, UC Riverside
• Certified Associate Ecologist (CAE)
• Wildlife Aware Program Grad
• Green Chemistry & Chemical Stewardship Certified (UW) STEVE PONCE PHC Senior Technician
Mr. Ponce has been working with WCA since 1999. He has a vast experience in collecting inventory data throughout southern California including for public agencies within Los Angeles County and Orange County such as the City of Tustin, City of Anaheim, and Orange County Parks. He will be the main data collector in the field. He is TRAQ certified and an ISA Certified Arborist that completes required CEU’s each year.
• ISA Certified Arborist WE-6461A
• DPR Qualified Pest Control Applicator #QAL142645
• ISA Tree Risk Assessment Qualified
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Client Name / RFP Name
10 Setting the Gold Standard
Executive Staff
From marketing, contract administration, field, and fleet management, to information technology, our Executive Staff engages in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry.
Patrick Mahoney
President
Richard Mahoney
Secretary
Rose Epperson
Treasurer
Andrew Trotter
V.P. – Field Operations
Chris Crippen
V.P. – I.T.
Victor Gonzalez
V.P. – Business Development
Debbie DePasquale
V.P. – Internal Operations
Jason Pinegar
V.P. – NorCal Region
Nick Alago
V.P. – SoCal Region
Michael Palat
V.P. – SoCal Region
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West Coast Arborists, Inc.
Client Name / RFP Name
11 Setting the Gold Standard
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West Coast Arborists, Inc.
M I! LiUNA!
Employees WCA has forged a successful partnership with the Loborer' 5 International Union of North America. «us-ma:-
(‘IIR‘I'IIIII-ii) CERTIFIED KIIIWIIIFHR‘ ISA CERTIFIED ll\’l-l \\’()l\’l\'l€l\’ ARBORIS'I‘ ARBOR | SI ISA Board Certified Master Arborisls Michael Palat #WE—654I BUM
Kelley Gilleran #WE—706l B
Tim Crothers #WE—7655 BUM
Joseph Bartolo #WE—2034 BU
CONFIDENCE Eugene Bordson #WE—IO777 BT
Rebecca Mejia #WE—2355 B 13 offices with prestigious
Tree Care Industry Association . _ Jeffrey Crain #WE—6658l3 (TCIA) accredrtatron Stuart Hupp #WE—11395 B lSATree Risk WCA Certified ISA Certified TCIA Certified ISA Municipal Nursery in Information Fleet NCCCO Assessment Utility Line Utflity Treecare Safety Specialists Placentia & Technology Mechanics Certified Qualified Clearance Workers Specialists Professionals Dedicated Specialists Crane Manager Operators
O O 4 ASCA Consulting Arborrsts
Tim Crothers RCA #721 Leo Tuchman RCA #771
Kelley Gilleran RCA #668 Eugene Bordson #834
CALIFORNIA DEPARTMENT
OF PESTICIDE REGULATION Unique Capabilities
Plant Health Care
WCA has developed an exemplary Plant Health
Care Program that goes beyond standard chemical
applications. We maintain in-house State Certified
WCA has 95 staff members certified PeSfiCide AdViSOFS 0nd AppliCOIOVS- through the Wildlife Aware and , , ,
Wildlife Training Institute. WIIdIIfe PI'OI'eCI'IOH
WCA's VP of Field Operations is a key contributor in
identifying and developing the first ever Best
Management Practices guidelines for Tree Care for
Advise, Applied,“ Cemfied Birds and Other Wildlife.
Client Name / RFP Name
12 Setting the Gold Standard
PLAN FOR S ERVICES
What is a Urban Forest Management Plan?
An Urban Forest Management Plan (UFMP) is a guide to help manage the urban forest, now and in the future. This is an opportunity to document the community’s urban forest resources and identify goals for preservation, enhancement, and restoration. It is a roadmap that creates a shared vision for the future of an urban forest tree canopy.
Why Do We Need One?
Trees are an essential aspect of the landscape and have had a tremendous role in shaping the way people i see their community. Proper planting of more trees and caring for our existing trees can help assure a healthy urban forest for generations to come. Trees offer many benefits: from the shade and cooling of our streets; the habitat they provide for local fauna and the grace and beauty they add to our urban environment. However, planting and maintaining street trees requires a coordinated approach and this master plan will help by providing:
• A sound framework for the selection, use and maintenance of trees • Better tools for the planning and budgeting of future tree planting projects • Improved techniques for tree planting and protection
The UFMP presents an opportunity to link and integrate with other key plans and initiatives in the community that are relevant to trees. Policies, goals, maintenance budgets, and public education programs involving trees now exist in multiple silos throughout the community. In order for our collective efforts to be effective, it is essential that the UFMP make an attempt to span these silos, and for staff and stakeholders to work in unison.
Increased Public Safety
All public works agencies know that a large part of their primary mission is to assure safety and manage risk related to public infra-structure. A tree inventory and management plan will provide lists of trees requiring priority removal and pruning that a manager can carry out within the limits of budget and time. The inventory can be used subsequently to monitor trees for safety risks on a continual basis. By implementing recommendations made in the management plan, storm damage risks will also decline.
A UFMP includes an inventory of the existing tree
population, identifies new tree planting locations,
specifies canopy goals, management objectives,
maintenance tasks and actions, green waste and
wood recycling, best practices for wildlife and
tree risk and health monitoring plan.
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West Coast Arborists, Inc.
VACANT SITE LISTING
STREET 11't
MASTER PLAN
Client Name / RFP Name
13 Setting the Gold Standard
Increased Efficiency
Once an inventory has identified the work to be done and a management plan has prescribed a maintenance program, a manager can execute that work in a much more efficient manner than before. By scheduling all work in a given area to be done at the same time (rather than by reacting to single requests) the savings in travel and setup time are substantial, with historical examples showing about a 50 percent reduction in cost—especially when a system of rotational work and/or preventative maintenance is adopted. There is also increased efficiency in the office created by using an electronic inventory to locate and manipulate records and select and schedule work. The efficient response to citizen requests and questions also improves customer service.
Facilitate Short– and Long-term Planning
Planning can be made for both short term and long term by utilizing the results of the tree inventory in conjunction with the UFMP. Maintenance and planting needs can be identified and budgeting for the future can be better managed.
Justify Budgets
The UFMP provides the data and analysis needed to determine specific levels of funding for tree maintenance and tree planting projected over a multi-year period. With accurate data, a manager can establish, prioritize, and justify annual budget requests. The tasks and associated costs are clearly spelled out in the plan and can be supported by detailed lists. Many public works managers have found that they have much greater success with budget requests that are based on the analysis of high-quality data. Also, a good inventory provides a solid basis for grant applications.
Documentation
For many reasons, public works managers are frequently asked to provide documentation of their actions. This documentation can range from annual work accomplishments to a contractor’s costs per tree, from a removal list to a specific service request. Some requests may be routine, while others may have strong budgetary or even legal implications. The Urban Forest Management Plan and ArborAccess make such documentation very easy through reports that are included in the plan or that can be generated from the inventory database. ArborAccess come with standard reports, and there is usually a mechanism for creating special reports.
What Is Included?
The UFMP is tailored to the City’s needs based on the current needs and how the City wishes the forest to be managed in the future. A typical plan can take up to a year and involves outreach to the residents and business owners in the
community to incorporate their feedback.
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West Coast Arborists, Inc.
Section#Chapter Options Approx Length Arborist hours Notes Order Cover Page and Table of Contents/ Acknoweldgements 8 5
1.1 Intro - Executive Summary 2 pages 4 City mission statement
1.2 Intro - History 2 pages 8 Include boundary map
1.3 Intro - Background < 1 page 3
1.4 Intro - Vision 2 pages 6
1.5 Intro - Purpose and Scope of Plan 1 page 4
1.6 Intro - Current State of UF 4 pages 10
1.7 Intro - Public Participation - Survey and Results Dependent on # of questions asked.140
2.1 Inv Report - Tree Inv Background 13 pages 36
2.2 Inv Report - ArborAccess Fast Facts (from Inv Overview and Inv Delivery Doc)1 page 4 by species, size, height, etc.
2.3 Inv Report - Vacant Sites Depends on if this included, TBD 8 reference to view them in AA.
2.4 Inv Report - iTree Fast Facts Depends on if this included, TBD 8
2.5 Inv Report - Priority Trees 1 page or less 3
3.1 Canopy Assessment - Intro to Canopy Cover / Methodology 1 page 4
3.2 Canopy Assessment - Fast Facts 2 pages 8
3.3 Canopy Assessment - Canopy Goals 3 pages 16
3.4 Canopy Assessment - Breakdown (by council district, census, etc.)3 pages 16
3.5 Canopy Assessment - Breakdown (by council district, census, etc.) w/ iTree Data 3 pages 16
3.6 Canopy Assessment - Breakdown (by council district, census, etc.) w/ iTree Data 3 pages 16
3.7 Canopy Assessment - Land Cover Assessment 3 pages 16
3.8 Canopy Assessment - Canopy Cover Change Analysis 3 pages 16 Tree Equity 3 pages 5
4.1 UF Ops - Goals, Objectives, and Implementation 1 page 4
4.2 UF Ops - Analysis of Current Practices and Key Findings 2 pages 8
4.3 UF Ops - Ordinances / Management / City Policy 2 pages 4
4.4 UF Ops - Funding and Special Districts Funding < 1 page 2
4.5 UF Ops - Special Districts, Historical Districts, Groves, etc < 1 page 2
4.6 UF Ops - Relevant City Staff and Professional Capacity < 1 page 2
4.7 UF Ops - Maintenance Program 3 pages 9
4.8 UF Ops - Maintenance Schedule 2 pages 8
4.9 UF Ops - Standards and Best Management Practices 5 pages 18
4.1 UF Ops - Plant Health Care 1 page 4
4.11 UF Ops - Risk Assessment 2 pages 8
4.12 UF Ops - Green Waste and Urban Wood Recycling 3 pages 20
4.13 UF Ops - Emergency Operations < 1 page 2
4.14 UF Ops - Wildlife Protection 2 pages 16
5.1 Climate Resiliency - Sustainability 1 page or more 4
5.2 Climate Resiliency - Tree Palette 1 page or more 4
5.3 Climate Resiliency - Planning, Development, and Infrastructure 1 page or more 4
5.4 Climate Resiliency - Reduction of Urban Heat Island 1 page or more 4
5.5 Climate Resiliency - Planting Plan 1 page or more 4
6.1 Strategic Plan - Vision Statement 1 page or more 4
6.2 Strategic Plan - Guiding Principles 1 page or more 4
6.3 Strategic Plan - Strategic Plan 1 page or more 4
6.4 Strategic Plan - Implmentation Plan 1 page or more 4
7.1 Public Participation - Tree Advisory Board / Council < 1 page 2
7.2 Public Participation - Education / Outreach / Dept in Charge 1 page 3
7.3 Public Participation - Tree City USA Status, Application, etc < 1 page 1
7.4 Public Participation - Caring for Private Trees 1 page 3
7.5 Public Participation - Resources and Guidelines for Homeowners and Business 1 page 3 8 Conclusion - Closing Remarks 1 page 3
Appendix - 1 Appendix - Glossary 1 page or more 3
Appendix - 2 Appendix - BMPs Likely many pages of diagrams.6 Appendix - 3 Appendix - ANSI Standards 1 page or more of links and/or diagrams 3 Appendix - 4 Appendix - City Planting Details, Specifications.1 page or more 8 Appendix - 5 Appendix - Public Participation - Tree Ordinance 1 page 3 533
Total cost per Proforma 89961: $80,000.00
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Client Name / RFP Name
15 Setting the Gold Standard
PROPOSED METHOD TO ACCOMPLISH T HE WORK
ArborAccess
In today's changing financial environment,
municipalities must continually search for ways to
maximize their budget dollars. Agency staffs are being
asked to find "real" long-term solutions and are
searching for areas where operations can be
performed more effectively and efficiently, or both.
One such area is tree maintenance; however, an
efficient tree maintenance plan stems from a clear
and concise tree inventory.
ArborAccess is a versatile tree inventory software that is device agnostic, meaning it can be accessed from
any device, including iPads, iPhones, Androids, and
Windows devices. It works on any browser, including
Chrome, Edge, and Safari. ArborAccess is designed
and maintained in- house, ensuring that the software is always up-to-date and functioning optimally. As a
product for the customers, by the customers, ArborAccess continuously adds new features and welcomes feedback from users. The collaborative program allows both WCA and customer users to work together to create lists, work orders, and identify trees. Users can also add trees, insert work history, and much more, making ArborAccess a comprehensive solution for tree inventory management.
West Coast Arborists, Inc. (WCA) will provide the following:
A digitized inventory and assessment database of all trees located within City as directed by Agency staff.
Observation of Agency owned trees; check for disease/decline, dead, poorly structure, and insect infested trees all to be flagged for further inspection.
An Arc-view/ArcInfo compatible file in a Windows-based format. ·Provide data that will assist the Agency in meeting their tree goals ·Provide all data developed or created for this project to the Agency in an electronic editable format
Produce a final project report (“Inventory Deliverable.”)
Data Collection
We can expect each data collector to collect anywhere between 200– 300 tree sites per day considering the weather and physical areas to be collected. No subcontractors will be utilized for this project.
ArborAccess Features
Ease of use
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
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West Coast
Arboltsts has
completed
6?: tree
inventories.
300+
Client Name / RFP Name
16 Setting the Gold Standard
Software Updates/Technical Support
• Unlimited telephone and/or e-mail support to answer questions and aid Agency staff in the use of the software system.
• Provide training to Agency staff as needed.
• Provide routine maintenance, archive, backup, restore, and disaster recovery procedures upon request from the Agency. Provide upgrades upon release from WCA.
Inventory Collection
WCA proposes the following:
• Conduct a “Scope Refinement” meeting exclusive to the tree inventory process. • Discuss the basis for evaluating the Agency’s urban forest and assist Agency staff in determining the total number of trees to be inventoried. • Have one or more of our Inventory Specialists/Certified Arborist conduct a complete inventory based on the Cit’s approved criteria including all trees. • Provide the Agency with Global Positioning Satellite (GPS) Coordinates for each tree inventoried including creating an ESRIArcView/ArcGIS compatible shp.file. • Using a handheld computer and GPS receiver, the inventory collector will identify the trees by their global coordinates of longitude and latitude.
Equipment
Trees are inventoried using iPads and Android devices utilizing WCA’s proprietary inventory mobile application, ArborAccess.
Software Training
Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on-site at the customer’s discretion. On-site training is proven to be effective as it provides a guided firsthand experience.
We offer periodic tree maintenance and management workshops each year. These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great roundtable and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry. Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU’s) from the International Society of Arboriculture.
The success of any urban forest program depends on the proper management of information.
Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection.
Standard Attributes to be collected:
· Mapping coordinate: X and Y coordinate locations located by GPS · Parkway Size (Grow Space Size): smallest dimension to nearest whole foot · Value of each tree inventoried based on ISA formula
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West Coast Arborists, Inc.
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17 Setting the Gold Standard
· The total cost shall include ownership of the data.
· Provide unlimited software & computer support while performing tree maintenance services. · Addressing: The house or building address (street number and street name) will be inventoried.
For Side (corner) trees the name of the street where the tree is physically located will also be collected.
· Area/District/Building/Facility/Park: Tree locations will be identified by any of these areas. · Location: The tree’s physical location in relation to public Right of Way and/or public space will be recorded. WCA’s categories are Front, Side, Back, Other · Species: Trees will be identified by genus, species and common name · Diameter (DBH): Tree trunk diameter in 6-inch increments (i.e., 0-6”, 7-12”, etc.) will be recorded at 4.5 Ft. above the ground
· Height (Feet): Tree height in 15-foot increments (i.e., 0-15’, 16-30’, etc.) will be recorded · Stems: the number of principal stems a tree has will be recorded · Condition: Good, Declining, Dead, Sump
· Maintenance Needs:
- Grid Trim – trees suitable for a normal cycle trim
- Patrol-Diseased/Declining – trees with declining health which may not need to be removed but should be monitored
- Trim-Poorly Structured – trees with damaged structures which may be improved by corrective trimming
- Removal – Overhead Spacing
- Removal – Ground Level Spacing
- Removal – Dead (trees >6” DBH)
- Removal – Dead Small Tree (dead newly planted trees <=6”) - Removal – Diseased/Declining
- Removal – Poorly Structured
- Removal – Seedling or Volunteer
- Removal – Stump
- Plant – Install a new, approved tree
· Recommendation/Prioritization list for pruning, planting and/or removals · Designating trees as “Non-City” trees
· Overhead Utilities – “Yes / No” indicator
· Parkway Type (Growth Space): Parkway / Tree lawn, tree well, Raised Planter, Median, Open, Other
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West Coast Arborists, Inc.
Client Name / RFP Name
18 Setting the Gold Standard
Sample: Species Frequency Report
The Species Frequency report can assist your Agency in identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future maintenance costs. In addition, an analysis can be performed to evaluate the history of the performance of a particular species within your Agency.
Sample Management Tools:
Detailed Tree Site Characteristics
The advanced technology provides
a valuable tool to urban forestry
professionals by displaying specific
tree site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess’
built-in quality control features assist
in data accuracy. As maintenance
is performed, the work history is
updated and accompanied with
bi-weekly invoices. This process
eliminates the need for dual-
inputting and helps keep the tree
inventory current and accurate.
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West Coast Arborists, Inc.
Enlanical [Summon Tohll Pct. Blimated Ville
Washingtonia filifera CALIFORNIA FAN PALM 2,051 16.53% $22,154,190.00 Washingtonia robusta MEXICAN FAN PALM 1,661 13.43% $4,323,390.00 Parkinsonia florida BLUE PALD VERDE 500 6.47% $2,922,410.00 Acacia stenophylla SHDESTRING ACACIA 654 5.29% $1,405,490.00 Phoenix dactylifem DATE PALM 643‘r 5.23% $3,509,230.00
Acacia aneura HULGA 635 5.14% $935,560.00
Chilopsis Iinearis DESERT WILLOW 496 4.01% $1,303,240.00 Prosopis d1ilensis CHILEAN MESQUITE 459 3.71% $4,091,190.00 Vachellia famesiana SWEET ACACIA 31"0 2.99% $2,065,530.00 Olneya tesota IRONWOOD 320 2.59% $1,591,630.00
Other OTHER 4,243 34.31% $13,765,410.00
Total Trees 12,366 100% $3,109,410.00
34.31%
3.?1%
4.01%
5.14%
5.23%
16.33%
5.29%
6 .47% 13.43%
Client Name / RFP Name
19 Setting the Gold Standard
CLIENT REFERENCES
West Coast Arborists understands the scope of the Urban Forest Management Plan and has completed similar projects for agencies throughout California. Additionally, we have successfully completed 300+ GPS tree inventory projects for customers that are valuable to managing their urban forest.
CITY OF INGLEWOOD Completed October 2023
WCA worked with the City of Inglewood to create a Urban Forest Managemant Plan. The plan not only describes how the city will care for its trees, but also provides a list of the species the city can plant in areas adjacent to public streets. The updated plan also sets a goal of increasing the overall number of trees on city properties, which will ultimately increase the capture of greenhouse gases. The City’s maintenance contract with WCA includes real time updates to the tree inventory.
Contact: Flynn Marine, Public Works Manager
222 W. Beach Ave., Inglewood, CA 90302 ~ (310) 412-5422 ~ [email protected]
TREE INVENTORY SIZE: 17,403 sites
CITY OF FULLERTON Completed June 2023
WCA completed a City Forest Management Plan for the City of Fullerton that included an inventory of trees growing in the community. WCA completed six public workshops, a community survey process hosted by CSU Fullerton, and multiple Arbor Days planting over 500 trees throughout the City.
Contact: Stephen Bise, City Engineer
303 W. Commonwealth Ave., Fullerton, CA ~ (714) 739-6886 ~ [email protected]
TREE INVENTORY SIZE: 39,356 sites
CITY OF CARPINTERIA Completed July 2021
WCA updated the City’s Street Tree Management Plan that was over 10 years old. This update to the STMP added in the elements of Tree Inspection and Maintenance Policy template by the California JPIA. Also, WCA performed public outreach by allowing the Tree Advisory Board to review, comment and incorporate its recommendations.
Contact: John Ilasin, Public Works Director, City Enginbeer 5775 Carpinteria Ave., Carpinteria, CA 93013 ~ (805) 684-5405 ~ [email protected] TREE INVENTORY SIZE: 3,023 sites
CITY OF HAWAIIAN GARDENS Completed September 2019
The City of Hawaiian Gardens adopted a Master Street Tree Plan in September 2019. The City contracted WCA to complete a tree inventory which included identifying vacant sites for community forest expansion. WCA identified over 900 available vacant sites throughout the City.
Contact: Ramie Torres, Public Works Executive Assistant 21815 Pioneer Blvd, Hawaiian Gardens, CA 90716 ~ (562) 420-2641 x202 ~ [email protected]
TREE INVENTORY SIZE: 1,990 sites
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West Coast Arborists, Inc.
JOB LOCATION
SCOPE OF WORK
Develop and maintain a comprehensive Urban Forest Management Plan through October 7, 2025.
CUSTOMER INFORMATION
Main Contact Billing Contact
LEN GORECKI WANGSU LEE
CITY OF BELLFLOWER
9944 FLORA VISTA STREET
BELLFLOWER, CA 90706
562.804.1424 [email protected]
CITY OF BELLFLOWER
16600 CIVIC CENTER DRIVE
BELLFLOWER, CA 90706
562.804.1424 [email protected]
Inventory Needed Link Funds to Job #Purchase Order #DIR Project ID # No
DESCRIPTIONQTY U/M UNIT PRICE TOTAL
533.33 Arborist Service & Plant Health Care Hour $150.00 $79,999.50 $79,999.50GRAND TOTAL:
COMMENTS
The primary writer of the plan will be Jeff Crain, WCA's Plant Heath Care Arborist. The plan creation includes a tree inventory update. Refer to the IRA Scope Narrative Page 1.
DISCLAIMER: West Coast Arborists, Inc. ensures the quality of work performed, however, we do not ensure the customer's/city's entire tree population from failure. Conditions are often hidden within trees and below ground. Arborists cannot guarantee that a tree will be healthy or safe under all circumstances. The controlling authority must manage trees and accept some degree of risk. Only work identified in the scope of the proposal and in the contract line item is included in our quote or invoice. All work will be completed in accordance with ANSI A300 standards. Price reflects payment under prevailing wage rates under the wage determination: Tree Maintenance Laborer and report of certified payroll to the Department of Industrial Relations as applicable in accordance with state labor laws.
CA Contractors License 366764 Federal Tax ID: 95-3250682 CA DIR Registration 1000000956 ROB THOMPSON 06/06/24
ESTIMATED BY TITLE DATE
DATETITLEACCEPTED BY
AREA MANAGER
WEST COAST ARBORISTS, INC.
2200 E. Via Burton Street Anaheim, CA 92806
800.521.3714 Phone 714.991.7844 E-Fax WCAINC.COM
Proforma
# 89961
PROFORMA FOR TREE MAINTENANCE SERVICESPROFORMA FOR TREE MAINTENANCE SERVICES Printed on: 6/6/2024 8:07:54 AM Page 1 of 1ⴳ㌭