Agenda Item 13 Building & Fire ServicesAward of Contract A-
Background.redevelopmentanddevelopmentnewretainingandattractingincompetitiveremainsBellflowerensuretowholeaascommunitybuildingtheofrequirementsandneedschangingthemeettoadjustalsomustservicesCity’sThe •.themwithalongchangeandshiftstandardsandrequirementscodeandtime,overfluctuateactivitiesredevelopmentanddevelopmentCity,anywithAs•.Citytheinbusinessesandresidentsforsupportandservicecustomerunparalle ledprovidingwhilemannerefficientandsafe,orderly,anindoneisCitythewithinoccurringdevelopmentthatensuretoisDivisionSafetyandBuildingtheofgoalOverarching•
History of Building & Safety Services.incorporatedwereservicesFire,2019In•Interwest)(akaSafeBuilt:Present-2020•BroadSpec:2020-2006•ConsultantsP&D:2006-2000•EngineersTranstech:2000-1997•:followsasbasi scontractaonprovidedbeenhaveServicesSafety&BuildingCity’sheT•.1997instaffcontractedandstaffhouse-inbothofcombinationatotransitionaapprovedCouncilCitythecost,reducedatservicecustomerbetterprovideTo•.A ngelesLosofCountythebyprovidedwereServicesSafety&BuildingCity’sthe,1997until1957inincorporatedCitytheSince•
Current Agreement & Service Levels.AgreementtheinoutcalledspecificallynotareservicesFire.servicesinspectionandreviewplanFireaddtosupplementedAgreement,2019Since•.membersstaffcontract6forprovidesAgree mentCurrent•.SafeBuilttoBroadSpecfromassignmenttheandrates,hourlyservices,additionallevels,staffingtoadjustmentsincludedwhichexecuted,beenhaveAmendments10•.servicesforfee”“flataorretainer”“monthlyafo rprovidedCitythewithAgreementSafeBuilt’s)(subsequently’sBroadSpec,2006Since•.basisannualanonissuedpermits092,1andreviews,planmonthly38inspections,daily20arethereaverage,On•
Request for Proposals for Building and Fire .servicesFireandBuildingmodernizeandimprove,streamline,toaimsCityThe4.andCity,thetoprovidedserviceofleveltheimpactedhavechangespersonnelThe3.Agreement,curr enttheinspecifiednotisprovidedservicesFireThe2.ago,years27overwasprocessRFPcompetitivelastThe1.:reasonsfollowingtheforbidscompetitiveforRFPanreleasingwithproceedtodecidedStaff•.complaintsaddressandse rvicesofstatusthediscusstoSafeBuiltwithmeetingsregularofseriesarequestedstaff,2024earlyIn•.servicesBuildingandprocesscheckplanthetorelatedcomplaintsreceivetobeganCitytheturnover,staffhighwithandOffic ial,Buildingtime-longCity’stheofreplacementtheFollowing•Services
Request for Proposals Process.IncConsultants,CSG6..IncEngineers,Transtech5..IncLeaf,44..IncAmerica,NorthVeritasBureau3.EngineeringWilldan2.Company)SafeBuilt(aGroupConsultingInterwest1.:companiesfollo wingthefromreceivedwereproposals6•servicestheseprovidingvendorsseveraltooutsentwasRFPtheregardingnoticeaandwebsite,City’stheonadvertiseddays,30foravailablemadewasRFPThe•servicesinspectionandcheckplan FireandoperationsDivisionSafetyandBuildinghouse-incompleteforbidscompetitiveseektoRFPanofreleaseauthorizedCouncilCitythe,2024,25MarchOn•
Request for Proposals Process CSG Consultants, Inc.plus 65% of plan check fees$2,109,120$2,303,080Transtech Engineers, Inc.plus 75% of plan check fees$2,340,000$2,544,6204Leaf, Inc.plus 65% of plan check fees$1,126,600$1,227,980site plan review-plus 65% for off$1,102,400$1,556,360Willdan Engineering$2,125,000$1,647,360Interwest Consulting Groupreviewsite plan -plus 42% of permit fees for off$864,000 $1,510,860Original ProposalSample Worksheet.coststotaltheandrates,hourlyhours,personnel,ofnumbersetaofconsistedthatworksheetcostsampleacompletetoaskedwereEach.comp anies6allwithheldwereinterviews,2024,9Julyand2024,8JulyOn•.tremendouslydifferedproposalscosttheandstaffingoflevelthethatdeterminedandproposalstheevaluatedstaffCity•Cont.–
Request for Proposals Process .submittedwasneedsspecificCity’stheonbasedproposalcostaccuratemoreaandWilldanwithnegotiationsintoenteredStaff•.proposerratedhighestthebetodeterminedwas(“Willdan”)Enginee ringWilldaninterviews,andevaluationsproposaltheonBased•Cont.–
Willdan Engineering related services-Energy•Financial consulting••City engineering•Infrastructure and transportation engineering•Environmental•Planning•Geotechnical•Code Enforcement••Building & Safety•Willdan provides services across multiple disciplines:•and Safety and Fire Prevention consultant to public agenciesservice Building -Willdan has over 40 years experience as a full•
Proposed Contract Services.deliveryprojectthroughoutcustomerendtheandreviewerplanthebetweenconnectionmaintainsandfieldtheinprofessionalismofleveladditionalanprovidesThis.OfficialBuildingtheandinspect ortime-full1byprovidedbewillservicesInspections o time-partofinsteadtime-fullbewillOfficialBuildingThe o proposedisCheckerPlantime-partmoreOne o:includestaffingwithchangeskeythe–Staffing•
Proposed Contract Services .costsprintinginsavecustomerthehelpalsoandprocesscheckingplanthestreamlinehelpwillThis.applicationsofstatuschecktoaccesshour-24havewillapplicantThe.Citythetocostadditionaln oatcheckingplanelectronicprovidewillWilldan.hardcopiesaresubmittalscheckplanallCurrently o Electronic Plan Checking•Cont.–
Proposed Contract Services Cont.–
Proposed Contract Services .projectscommercial/industrialfordaysbusiness7andprojectsresidentialfordaysbusiness5bewillwhichreviews,subsequentexpeditetoandtimesturnaroundexpectedmeetingtocommittedhasWi lldan.projectscommercial/industrialfordaysbusiness14andprojectsresidentialfordaybusiness10istimelinecheckplanCurrent o Expedited Turnaround Times•Cont.–
Proposed Contract Services .futuretheinneededif,expeditedbewillprojectspecificaforservicesspecializedorstaffcontracthiringofProcess o.disciplinesmultipleacrossservicesprovidesthatcompanyawithcontract tobeneficialisitperiodically,changeCitytheinneedsserviceAs o.engineering)andenvironmental,planning,.g.(eSafety&BuildingbeyonddisciplinesmultipleinexpertisehasWilldan o Multiple Disciplines•Cont.–
Proposed Contract Services cyclebudgetyear-2nexttheinincorporatedbewill27-26FYand26-25FYforcosts;25-24FYforneededamendmentBudget o includediscontingencyaservices,additionalforneedfutureabemaythereand time-to-timefromfluctuateservicesSince o term)year-3(mil5.4$:totalcostexceed-to-Not o)3&2(Years%5atcapawith st 1JulybeginningannuallyadjustmentsCPI o)1(Yearmil3.1$.Approx:Total o 000,39$atestimatedis andbasisneeded-asanonprovidedbewillservicesFire o 200,252,1$isservicescontractforcostBase o Cost Proposal •Cont.–
Recommendation related to this item.Alternatively, discuss and take other action 3.25; or-Authorize a budget amendment for FY 242.by the City Attorney; andAgreement File No. 163.15, in a form approved e and authorize the City Manager to executAward an agreement to Willdan Engineering 1.
Agenda Item 13 Building & Fire ServicesAward of Contract A-