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TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:Len Gorecki, Assistant City Manager/Director of Public Works Kimberly Gonzalez, Public Works Coordinator
SUBJECT:Consideration and possible action to authorize the City Manager to execute Amendment No. 1 to AFN 966.1 for Specifications No. 21/22-02, in a form approved by the City Attorney, with Elecnor Belco Electric, Inc., for additional work for the Traffic Signal Modification on Bellflower Boulevard at Park Street Project.
DATE:November 12, 2024
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute Amendment No. 1 with Elecnor Belco Electric, Inc. (Belco) for additional to complete the Traffic Signal Modification on Bellflower Boulevard at Park Street (the “Project”).
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager, or designee, to execute Amendment No. 1 to AFN 966.1 with Belco for Specifications No. 21/22-02, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The original contract award was in the amount of $418,888. There has been 1 change order approved in the amount of $9,162. There is a second pending change order in the amount of $129,040. The change orders, along with a request for a project contingency in the amount of $55,000, increases the total project budget to $612,090. Amendment No. 1 represents an increase of 46.12% from the original contract amount of $418,888.
Funds are available in Account Nos. 125-47148-9000 (Measure R Traffic Signal Improvements), 135-47148-9000 (Proposition C Traffic Signal Improvements) and 140-47148-9000 (Gas Tax Traffic Signal Improvements).
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Staff Report – Amendment No. 1 to AFN 966.1 for Specifications No. 21/22-02 November 12, 2024
DISCUSSION
On September 11, 2023, the City awarded a contract to Belco to modify the existing traffic signal on Bellflower Boulevard at Park Street. On September 9, 2024, the City approved CCO No. 1 in the amount of $9,162 to remove an existing streetlight pole at the northeast corner of the intersection that presented a physical barrier to the foundation footing required for the new traffic signal pole on the corner. Proposed CCO No. 2 in the amount of $129,040 is for the replacement of the existing traffic signal conduit and pullboxes throughout the intersection. The initial design proposed the re- use of the existing conduit. However, upon field inspection following potholing activities, it was determined that the existing conduit had deteriorated in several locations and cannot be used thereby requiring the installation of new conduit throughout the intersection.
The total cost of both change orders is $138,202 which represents an increase of 33% from the original contract amount of $418,888. Amendment No. 1 to the agreement with Belco will revise and increase the contract to $612,090 which will include both contract change orders with a $55,000 contingency. The new contract amount of $612,090 exceeds the City Manager’s signature authority. Therefore, staff recommends that the City Council authorize the City Manager to execute Amendment No. 1 with Belco for the project.
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