14-J
TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:Len Gorecki, Assistant City Manager/Director of Public Works Kimberly Gonzalez, Public Works Coordinator
SUBJECT:Consideration and possible action to reject all bids received for the Aquatic Center Outdoor Pool Improvements (Specifications No. 23/24-06) and authorize the solicitation of bids for construction.
DATE:January 13, 2025
EXECUTIVE SUMMARY
On August 12, 2024, the City Council approved the plans and specifications for the Aquatic Center Outdoor Pool Improvements project (Specification No. 23/24-06). On December 3, 2024, the City received three (3) bids for the project; however, following the bid opening City staff determined that the bid package had not included all necessary forms to comply with the funding requirements.
RECOMMENDATION TO CITY COUNCIL
1) Reject all bids received for the Aquatic Center Outdoor Pool Improvements project (Specifications No. 23/24-06); and
2) Authorize City staff to re-package the project bid documents and re-solicit bids for construction; or
3) Alternatively, discuss and take other action related to this item.
DISCUSSION
On August 12, 2024, the City Council approved the plans and specifications for the Aquatic Center Outdoor Pool Improvements project (Specification No. 23/24-06) and adopted Resolution No. 24-47 approving the design and authorizing staff to solicit bids for construction.
On December 3, 2024, the City received three (3) bids for the project and the results are summarized as follows:
CONTRACTOR TOTAL BID
Quantum Pools LP $193,615
California Waters $824,107
California Commercial Pools, Inc.$875,000
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Staff Report – Reject All Bids for the Aquatic Center Outdoor Pool Improvements January 13, 2025
DISCUSSION – Continued
Following the initial project design and development of the project specifications, the City received additional funds for project construction from the U.S. Department of Housing and Urban Development (HUD) grant. The use of these funds requires specific language to be incorporated into the project bid package, including specific federal forms. These items were not included in the original bid package when staff initially solicited bids. To avoid compliance issues and potential audit findings related to the HUD grant, it is in the best interest of the City to reject all bids received on December 3, 2024, amend the bid package to include appropriate federal grant requirement language and re-advertise the project. -2-