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TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Kimberly Gonzalez, Public Works Coordinator
SUBJECT: Consideration and possible action to award a contract to Villa Ford of Orange for the purchase of one new 2025 Ford F-350 regular cab single rear wheel truck with stake bed body for the Public Works Department; and authorize the City Manager to execute a contract with DWWVF, Inc., dba Villa Ford of Orange, in a form approved by the City Attorney.
DATE: August 25, 2025
EXECUTIVE SUMMARY
This action would award a contract to DWWVF, Inc., dba Villa Ford of Orange (Villa Ford) to perform the work described in the Notice of Requests for Bids specification document for the purchase of one regular cab single rear wheel stake bed body truck.
RECOMMENDATION TO CITY COUNCIL
1) Award a contract to Villa Ford for the purchase of one new 2025 Ford F-350 regular cab single rear wheel truck with stake bed body; and authorize the City Manager to execute said contract with Villa Ford, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Villa Ford submitted the lowest bid. The total cost of the truck is $91,475.96. Funds are budgeted in Account No. 010-47400-3100 (Street Maintenance Equipment Replacement).
DISCUSSION
The award of a contract to Villa Ford will be for the purchase of one new 2025 Ford F-350 regular cab single rear wheel truck with stake bed body for the Streets Division.
On July 17, 2025, a formal request seeking bids for the requested vehicle was released.
The Director of Public Works (“Director”) received three bids by the submittal deadline of August 12, 2025. The names of the bidders and their bid amounts are listed on the following page.
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Staff Report – Award of Contract to Villa Ford
August 25, 2025
DISCUSSION – Continued
BID ANALYSIS
After review of the bids received, the Director determined that the lowest bid received was non-responsive. Fairfield Subaru/Chevrolet’s bid was deemed incomplete as the vehicle specifications it provided were unclear and only stated their bid was for a Chevy 3500 HD without providing any further details. Furthermore, the bid sheets were not returned or signed as required by Section 2.0 of the bid specification document.
Villa Ford submitted a complete bid package. The Director determined Villa Ford is qualified to provide the necessary vehicle and has fulfilled the requirements set forth in the bid request. Public Works staff concludes that Villa Ford is the lowest and most responsive bidder and recommends awarding them the purchase contract for the vehicle.
BIDDER
BID PRICE
Fairfield Subaru/Chevrolet $86,867.14
Villa Ford $91,475.96
Western Truck Exchange $98,336.60
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