14-K
TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:Len Gorecki, Assistant City Manager/Director of Public Works Kimberly Gonzalez, Public Works Coordinator
SUBJECT:Consideration and possible action to award a purchase agreement (130005136) to Southcoast Lighting & Design for the purchase of traffic signal equipment for the Foster Road Traffic Signal Improvements project and authorize the City Manager to execute a purchase agreement with Southcoast Lighting & Design, in a form approved by the City Attorney.
DATE:September 22, 2025
EXECUTIVE SUMMARY
This action would award a purchase agreement to Southcoast Lighting & Design (“Southcoast Lighting”) to supply traffic signal equipment for the Foster Road Traffic Signal Improvements project.
RECOMMENDATION TO CITY COUNCIL
1) Award purchase agreement (130005136) to Southcoast Lighting & Design, for the purchase of traffic signal equipment for the Foster Road Traffic Signal Improvements project; and authorize the City Manager to execute said purchase agreement with Southcoast Lighting, in a form approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Southcoast Lighting, submitted the lowest quote. The total cost for the traffic signal equipment is $191,232.87. Funds are budgeted in Measure M Traffic Signal Improvements, Account No. 115-47148-9000.
DISCUSSION
The City successfully received a L.A. Metro sub-regional grant for the modification of existing traffic signals at Foster Road and Clark Avenue and at Foster Road and Bellflower Boulevard. Additionally, a new traffic signal will be installed at Foster Road and Charlemagne Avenue. Due to lengthy lead times for traffic signal equipment, the City will purchase the equipment which will then be supplied to the contractor that is awarded the project at a later date in order to expedite the project. -1-
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Staff Report – Award of Purchase Agreement to Southcoast Lighting & Design September 22, 2025
DISCUSSION – Continued
The City Engineer requested quotes for traffic signal equipment and received the following three quotes:
QUOTE ANALYSIS
After reviewing the quotes received, the Director of Public Works determined that Southcoast Lighting submitted the lowest quote and recommends awarding them the purchase agreement for the traffic signal equipment.
ATTACHMENTS
Southcoast Lighting & Design………………………………………………………..………..3 American Right-of-Way, Inc.…………………………………………………………….……..5 Walters Wholesale Electric Co………..………………………………………………….……6
BIDDER BID PRICE
Southcoast Lighting & Design $191,232.87
American Right-of-Way, Inc.$192,544.35
Walters Wholesale Electric Co.$216,687.83 (with tax)
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Quote # Q503806 - BELLFLOWER-FOSTER ROAD Date: 9/16/2025 Page 1
To:Elias Garcia
CITY OF BELLFLOWER
16600 Civic Center Drive
Bellflower, CA 90706
BELLFLOWER, CA 90706
PH: 213-804-1424 Fax 925-8660
Job/Project Name:
BELLFLOWER-FOSTER ROAD
BELLFLOWER,
Qty Type Mfg Description Price
PER CT 2022 STANDARD PLANS & SPECS
FOSTER ROAD @ CLARK AVE/COLUMBIA WAY
2 VALM 24-4-100-35-15-GV
2 SCL AB'S FOR TYPE 24
4 VALM 1A-10'-GV
4 SCL AB'S FOR TYPE 1A
2 VALM 26-4-100-40-15-GV
2 SCL AB'S FOR TYPE 26
SUBTOTAL $76,106.00
FOSTER ROAD @ CHARLEMAGNE AVE/ARDIS AVE
1 VALM 19-4-100-30-15 (STRAIGHT LMA)-GV
1 SCL AB'S FOR TYPE 19
2 VALM 17-3-100-20-15-GV
2 SCL AB'S FOR TYPE 17
3 VALM 1A-10'-GV
3 SCL AB'S FOR 1A
1 VALM 19-4-100-25-15-GV
1 SCL AB'S TYPE 19
SUBTOTAL $61,193.00
FOSTER ROAD @ BELLFLOWER BLVD
1 VALM 24-4-100-35-XX-GV (MD POLE HGT 18') LESS LMA
1 VALM 24-4-100-35-XX-GV LESS LMA
2 SCL AB'S TYPE 24
SUBTOTAL $32,595.00
SUBTOTAL BEFORE TAX $169,894.00
1 TAX TOTAL TAX @ 10.50%$17,838.87
SUBTOTAL $17,838.87
1 SCL OFFLOADING
SUBTOTAL $3,500.00
TOTAL:$191,232.87
SOUTH COAST LIGHTING & DESIGN
www.southcoast| ighting.com
1101 Via Callejon, Suite 200 949-276-8850 ph
San Clemente, CA 92673 949-276-8855 fx
[email protected]
Quote # Q503806 - BELLFLOWER-FOSTER ROAD Date: 9/16/2025 Page 2
MFG Code TERMS Lead Time
SCL NET 30, OAC
VALM FREIGHT IS ALLOWED ON ORDERS $1,500+
Prices firm for entry by: 45 Days Shipment by: 70 Days Lead Time: 17-21 Weeks ~ PLEASE SEND ORDERS TO: YOUR INSIDE SALES REPRESENTATIVE **ANCHOR BOLTS SHIPPED PRIOR MAY BE SUBJECT TO A FREIGHT CHARGE NOT TO EXCEED $250.00** **AT TIME OF ORDER, WE WILL REQUIRE AN ADDITIONAL NOTE WHICH STATES THAT OUR MFG IS CLEARED TO DELIVER MATERIAL TO YOU. ~ PLEASE INCLUDE THE SOUTH COAST LIGHTING QUOTE # ON YOUR PO
1. ANY CHANGES WILL REQUIRE A NEW QUOTE. IF THE COMPLETE QUOTE IS NOT USED THEN A NEW QUOTE WILL BE NEEDED.
2. CITY OF LOS ANGELES PROJECTS THAT ARE QUOTED WILL REQUIRE AT LEAST 25 WORKING DAYS FOR STRUCTURAL CALCS & SUBMITTALS.
3. ALL PROJECTS WILL REQUIRE 10-25 DAYS OR LESS FOR STRUCTURAL CALCS & SUBMITTALS.
4. SOUTH COAST LIGHTING & DESIGN, INC (SCL) OR ITS MANUFACTURERS WILL NOT ASSUME RESPONSIBILITY IF YOU DO NOT VERIFY YOUR WRITTEN REQUEST WITH THIS QUOTED BILL OF MATERIALS.
5. SALES TAX IS NOT INCLUDED UNLESS STATED ON QUOTE. IF SALES TAX IS TO BE ADDED AT TIME OF THE ORDER THEN A NEW QUOTE WILL BE ISSUED.
6. THIS QUOTATION IS SUBJECT TO MANUFACTURER'S TERMS AND CONDITIONS.
7. THIS QUOTATION IS MADE WITHOUT BENEFIT OF COMPLETE PLANS AND SPECIFICATIONS. IT IS YOUR RESPONSIBILITY TO INSURE THIS QUOTE ACCURATELY REPRESENTS YOUR BILL OF MATERIAL. IF A SUBSTITUTION IS QUOTED, SCL WILL NOT GUARANTEE APPROVAL UNLESS STATED ON THE QUOTE. THE QUOTE IS BASED ON PART NUMBERS.
8. ANY CHANGES WILL REQUIRE A NEW QUOTE. IF THE COMPLETE QUOTE IS NOT USED THEN A NEW QUOTE WILL BE NEEDED.
9. A SEPARATE P.O. MAY BE REQUIRED FOR EACH MANUFACTURER AT TIME OF THE ORDER. SOUTH COAST LIGHTING WILL COORDINATE ALL DELIVERIES TO OCCUR WITHIN A 30 DAY TIME FRAME.
10. SOURCE INSPECTIONS OR OUT OF STATE INSPECTION CHARGES ARE NOT INCLUDED UNLESS SPECIFICALLY SPELLED OUT ON THIS QUOTE.
THESE CHARGES ARE THE RESPONSIBILITY OF OTHERS.
11. CAL-TRANS PROJECTS WILL REQUIRE DESIGN YEAR, LUMINAIRE MAST ARM LENGTH, SIGNAL MAST ARM LENGTH, TENON LOCATIONS, ETC., ETC., PRIOR TO ORDER. ORDERS CANNOT BE RELEASED WITHOUT THIS INFORMATION. 8.3 REQUIREMENTS ARE NOT INCLUDED UNLESS STATED ON THIS QUOTE.
12. LAMPS, PHOTOCELLS, FUSES, SPARE PARTS, OR SPECIAL PRODUCT REQUIREMENTS, ARE NOT INCLUDED UNLESS STATED ON QUOTE.
13. ACCEPTANCE OF ORDER IS CONTINGENT UPON CREDIT APPROVAL.
14. THE RESPONSIBILITY OF SETTING UP ANY AND ALL INSPECTIONS WITH THE CITY OF LA OR ANY OTHER CITIES REQUIRING INSPECTIONS, IS UP TO THE ELECTRICAL OR GENERAL CONTRACTOR AND IS NOT THE RESPONSIBILITY OF SCL & MFG. IF THE CONTRACTOR WOULD LIKE SCL TO HELP ARRANGE THESE INSPECTIONS, SCL WILL NEED A WRITTEN LETTER AUTHORIZING US TO DO SO. ANY AND ALL COSTS ABOVE ANY ALLOWANCE GIVEN IN A QUOTE ARE THE RESPONSIBILITY OF THE CONTRACTOR.
15. FREIGHT ALLOWED QUOTES INCLUDE TWO HOURS OF OFFLOADING TIME. ADDITIONAL CHARGES AT $200 PER HOUR APPLY IF DELIVERY OFFLOADING TIME EXCEEDS THE MAXIMUM TWO HOUR LIMIT.
16. IF ANY TEMPORARY LIGHTING IS REQUIRED DUE TO A DELAY, IT WILL NEED TO BE DISCUSSED PRIOR. SOUTH COAST OR ANY OF ITS MANUFACTURERS WILL NOT PAY FOR ANY LABOR OR THE COST OF MATERIAL WITHOUT PRIOR APPROVAL.
17. IF A DETAIL-U IS REQUIRED, THERE MAY BE AN ADDER FOR IT; PLEASE INQUIRE WITH YOUR SALESMAN OR INSIDE ASSOCIATE FOR THE ADDER.
18. BY REQUEST, UP TO 3 PAINT CHIPS MAY BE SENT OUT TO THE END-USER AT NO EXTRA CHARGE; ANY ADDITIONAL PAINT CHIPS (FOR SAMPLING OR FOR RECORDS, ETC) REQUESTED MAY INCUR A CHARGE CONTINGENT ON SHIP-TO LOCATION.
19. SUPPLIER'S OBLIGAITION TO REPAIR OR REPLACE ANY DEFECTIVE PRODUCT SHALL NOT INCLUDE ANY OBLIGATION TO REIMBURSE THE
PURCHASER FOR TRANSPORTATION, INSTALLATION, REMOVAL, UNAUTHORIZED REPAIRS, OR ANY OTHER EXPENSES THAT MAY BE INCURRED BY THE PURCHASER OR OTHERS IN RELATION TO ANY PRODUCT DEFECT. ANY CHARGES ASSOCIATED WITH A REPAIR MUST BE JUSTIFIED, DOCUMENTED AND SUBMITTED FOR WRITTEN APPROVAL BY THE MANUFACTURER.
20. ALL POLES TO BE UNWRAPPED ON DELIVERY; ALL POLES SHOULD BE UNWRAPPED AND REVIEWED UPON DELIVERY
21. IF A PURCHASE ORDER IS RELEASED IN MULTIPLE PHASES, IT WILL BE SUBJECT TO A $100 CHARGE ON SMALLER PROJECTS.
22. SHIPPING DATE IS AN ESTIMATION AT TIME OF QUOTE, EXACT SHIPPING DATE AND TIME MAY CHANGE AT ORDER ENTRY.
23. SEND NEW ORDERS TO [email protected] AND COPY PERSON WHO ORIGINALLY SENT OUT QUOTE.
Printed: 09/16/25 14:36:43 Per: Julie Poncy Email: [email protected]
American Right-of-Way, Inc.
PO Box 716, Walnut CA, 91788
Just Say "Right Away!"
Quote Number Q25-1463.1 Estimator Dave Weir
Agency Bellflower Phone 760 505 3335
Job Name Foster Rd E-mail [email protected]
Bid Date 9/12/2025 Valid for 30 days
Spec Year 2022 Expires
Bid Item Description Price
1 Foster & Clark Columbia
Poles, Anchor Bolts $74,998.00
2 Foster & Carlemagne
Poles, Anchor Bolts $62,891.00
3 Foster & Bellflower
Poles, Anchor Bolts $32,400.00
4 Offloading (Not Taxed)
, $4,375.00
Total $174,664.00
Material lead times (at bid) approximately 20 weeks. Subject to change.
Sale subject to credit approval and standard terms and conditions.
Freight included. Sales tax is not included.
10.5% Sales Tax $17,880.35
Grand Total $192,544.35
10/12/2025
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Walters Wholesale Electric Co.
200 N. Berry St., Brea, CA 92821 • (714) 784-1900 • Fax (714) 784-1720
Traffic Signal Improvements Foster Road
City of Bellflower
BID DATE: September 16, 2025
• Caltrans 2022 Standard Plans and Specifications.
• Quotation valid for 30 days subject to re-quote thereafter. Tax is not included. • No Third Party Fees, Samples, Inspections or Tests.
• Material to be tested by Caltrans prior to acceptance into the project is to be provided with the items listed below. Incidental costs that arise out of the pre-shipment of items for testing rare to be paid for by the contractor.
• All material is delivery only, off load and erection by others. • Ameron: Pricing is valid for 30 days. The HFR (Hold for Release) is valid for 45 days after the receipt of approval drawings.
• Myers Pedestal: Pricing is valid for 30 days. The HFR is valid for 90 days from the initial submittal. After this period, pricing is subject to escalation or cancellation by the manufacturer. Myers will charge a 10% fee for each submittal drawing(s). • Anchor Bolts Included
• Walters Terms and Condition apply, see below link.
• https://www.walterswholesale.com/customer-sale-terms-conditions
NOTE: This quotation does not meet Section 6-1.06 “Buy Clean California Act”.
Foster Rd at Clark Ave / Columbia Way
2 – 26-4-100 w/ 40’ SMA and 15’ LMA
2 – 24-4-100 w/ 35’ SMA and 15’ LMA
4 – 1A 10’
3 - 90W LED Luminaires
1 – Type III-CF Service Pedestal per note 2, sheet 3
Lump Sum_______________________
Foster Rd at Charlemagne Ave / Ardis Ave
1 – 19-4-100 w/ 30’ SMA and 15’ Straight LMA
1 – 19-4-100 w/ 25’ SMA and 15’ LMA
2 – 17-3-100 w/ 20’ SMA and 15’ LMA
3 – 1A 10’
1 – PPB Post 4’-6”
2 – 10’ Straight Sign Arm
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4 – 90W LED Luminaires
4 – RSNS
(2) Foster Rd
(1) Ardis Ave ->
1 – Type III-CF Service Pedestal per note 2, sheet 4
Lump Sum_________________________
Foater Rd at Bellflower Blvd
*LMA and Luminaires Existing
1– 24-4-100 w/ 35’ SMA
1 – 24-4-100 (Mod Pole Height 18’) w/ 35’ SMA
Lump Sum_________________
Total Bid Amount_____________
ADDER IF REQUIRED
1 – Offloading
Lump Sum__________________