Consideration of Holiday Decoration Agreement
October 13, 2025
City Council PresentationAgenda Item 13 -A
AgreementPacific Decorating Company
•RFP Issued August 4, 2025.
•7 total proposals received.
•Proposers were asked to submit a base bid and alternative bids based on different cost tiers:
•$50,000 (base bid / allocated budget amount)
•$100,000 (Level 2)
•$150,000 (Level 3)
•Evaluation criteria: scope of work proposed, methodology, qualifications, relevant experience, and cost.
AgreementPacific Decorating Company (continued)
•Agreement with PDC is primarily based on their Level 2 proposal. •PDC has extensive experience providing large-scale holiday decorating services for municipalities. •Proven history installing decorations for Bellflower and understand City’s unique operational and timeline needs. •PDC’s Key Proposal Distinctions:
•Newly purchased décor becomes City owned rather than leased •Cost model
AgreementPacific Decorating Company (continued)
Scope of Work & Deliverables
Design & Procurement
Installation
Maintenance
Removal & Safe Delivery to City
Storage
AgreementPacific Decorating Company (continued)
TERM ANNUAL COST NET INCREASE
(Operating Budget)
YEAR 1 10/13/2025 -06/30/2026 $125,000 +$50,000
YEAR 2 07/01/2026 -06/30/2027 $87,000 +$12,000
YEAR 3 (Option)07/01/2027 -06/30/2028 $94,000 Future Budget YEAR 4 (Option)07/01/2028 -06/30/2029 $96,000 Future Budget YEAR 5 (Option)07/01/2029 -06/30/2030 $99,000 Future Budget YEAR 6 (Option)07/01/2030 -06/30/2031 $102,000 Future Budget
Design Plan Highlights
Design Highlights
Tree at Friendship Square
NEW 5,000 warm white C7 steady lights with a
twinkle every 5th bulb
NEW 4,500 mini lights
NEW 50 animated spritzer starbursts
throughout tree (replaces ornaments for
cohesive design/look)
NEW 4’ illuminated starburst tree topper
(reinforced)
Light Poles at Friendship Square
Existing Six (6) light poles on the north and
south boundaries of the tree will be wrapped in
illuminated garland and topped with bows
Bellflower Sub-station (Exterior)
NEW One (1) 3-foot lighted wreath
NEW One (1) 6-foot strand of lighted garland on
the second-floor faux balcony
NEW One (1) 30’ lighted garland with
ornaments around the first-floor entryway/door
frame
Design Highlights (continued)
The Mayne Events Center
NEW Roofline lighting.
Existing Garland on balconies.
NEW PE Depot roofline lighting.
NEW PE Depot trees and shrubbery lighting in
front.
The Mayne Parking Structure
NEW The live tree near the staircase entrance
will be illuminated with City’s existing Twinkly
Lights system.
NEW Lights will be installed on the two smaller
rooflines above the staircase enclosure.
NEW Large illuminated bow installed under the
“PARK” letters. (Pending availability.
Alternative for year 1 is velvet bow).
Design Highlights (continued)
Downtown Area –60 Street Poles
Existing Twenty (20) poles with bell-shaped fixtures have power for illuminated décor. The city’s exiting pole décor will be used to save costs.
Existing An additional 28 poles on Bellflower Boulevard, and 8 poles along Belmont St. and Civic Center Dr., do not have power. The city’s existing banners will be used on these poles to save costs.
NEW All poles will be wrapped with unlit garland to enhance the overall design during the day.
NEW Three (3) illuminated skylines will be added (most likely at Beach, Laurel, and Mayne where our existing hardware for banners is located).
Design Highlights (continued)
Bellflower City Hall
Existing We have invested in coastal themed décor for the interior (staff installs) and will continue doing this.
Existing One (1) 8-foot coastal themed wreath will be installed on the northwest facing side of City Hall (above palms).
NEW 40’ of coastal themed garland will be installed above west facing glass doors.
NEW Roofline lighting.
NEW Mini lights will be installed in 5 palm trees and in 1 tree on the west facing side of City Hall.
Staff Recommendation to City Council
•Authorize the City Manager to execute Agreement File No. 732.2; and •Amend the 2025-2027 Operating Budget as outlined in the fiscal impact section of the staff report; or •Alternatively, discuss and take other action related to this item.
THANK
YOU!