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TO:Honorable Mayor and Members of the City Council
ATTENTION:Ryan Smoot, City Manager
FROM:Len Gorecki, Assistant City Manager/Director of Public Works Samuel Mulugeta, Management Analyst
SUBJECT:Consideration and possible action to authorize the City Manager to execute AFN 777.3 with Thermal Concepts, Inc., for Citywide heating, ventilation, and air conditioning (“HVAC”) maintenance and repair services.
DATE:October 27, 2025
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute a new three-year maintenance services agreement with Thermal Concepts, Inc., for HVAC maintenance and repair services at various City-owned facilities. The agreement will be effective October 1, 2025, through September 30, 2028, with a total not-to-exceed (“NTE”) amount of $360,000 over the three-year term.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute AFN 777.3 with Thermal Concepts, Inc., in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The total agreement amount will not exceed $360,000 over three fiscal years ($120,000 annually) and will be funded through existing Public Works – Facilities Maintenance budget allocations within the City’s operating budget.
DISCUSSION
The City requires ongoing HVAC maintenance and repair services for various City-owned buildings to ensure efficient system operation and extend equipment life.
Thermal Concepts, Inc., has consistently provided reliable and responsive service under previous agreements.
Continuing to work with Thermal Concepts, Inc., allows the City to maintain continuity with a trusted contractor familiar with its facilities. The proposed three-year agreement, totaling $360,000, reflects current service needs and maintains competitive rates. -1-
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