15-D
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Sarah Ho, Public Works Manager
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 1 to Agreement File No. 867.4, in a form approved by the City Attorney, with Stanley Steemer of Los Angeles for additional work required for the City Hall Flooring Recarpet, City Project No. 53701.
DATE: June 22, 2026
EXECUTIVE SUMMARY
This action would amend the existing contract with Stanley Steemer of Los Angeles for an additional $19,528 to perform additional work required to complete the City Hall Flooring Recarpet project.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 1 to Agreement File No. 867.4 with Stanley Steemer of Los Angeles, in a form approved by the City Attorney; and
2) Approve the budget amendment as described in the Fiscal Impact section ; or
3) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Funding for the City Hall Flooring Recarpet - City Project No. 53701 in the amount of $110,000 is included in the Capital Projects Budget for FY2025-2026 in Account No. 011-53701-9000. A budget transfer of $20,000 from Account No. 011‑47500‑9000 (equipment purchases) to Account No. 011‑53701‑9000 is required to fully fund the cost of this amendment.
DISCUSSION
On March 23, 2026, City Council authorized the City Manager to execute an agreement with Stanely Steemer of Los Angeles for the replacement of the carpet in City Hall, City Project No. 53701. During a walk through with the Contractor prior to the start of work, it was identified that two locations were inadvertently omitted from the original scope of work.
Staff Report – AFN 867.4 – Amendment No. 1
June 22, 2026
DISCUSSION – Continued
The carpet in these rooms is of similar age and condition as the other areas included in the project, and staff determined that replacing the carpet in these rooms at the same time would provide a consistent finished product throughout City Hall and avoid the need for a separate future procurement. The proposed change order includes the Green Room as well as the upstairs Auditorium Office and the hallway leading to the auditorium dressing rooms. Inclusion of these locations will ensure completion of the carpet replacement project as originally intended.