15-D
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Jim Dellalonga, Director of Economic Development
SUBJECT: Consideration and possible action to authorize the City Manager to execute Amendment No. 3 to Agreement File No. 714.4, in a form approved by the City Attorney, with Advanced Avant -Garde Corporation for Housing Consultant Services and to include additional on-call federal contract consulting services.
DATE: July 13, 2026
EXECUTIVE SUMMARY
This action would authorize the City Manager to execute Amendment No. 3 to Agreement File No. 714.4 with Advanced Avant-Garde Corporation (“Avant-Garde”), extending the term for one (1) additional year to continue providing housing consultant services to ensure the City’s Community Development Block Grant (“CDBG”) and Home Investment Partnership (“HOME”) Programs are in compliance with United States Department of Housing and Urban Development (HUD) regulations. The proposed Amendment No. 3 will establish a total not to exceed amount of $75,000 for CDBG and HOME program services and an additional $10,000 for as-needed federal contract consulting services for FY 2026–2027. This additional allocation would allow Avant-Garde to provide technical assistance outside the core housing program scope, including federal gra nt compliance, procurement, and contracting support for other federally funded projects.
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Amendment No. 3 to Agreement File No. 714.4, in a form approved by the City Attorney; or
2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Sufficient funding for the $75,000 is available in the CDBG and HOME Account Nos. 900-42054-4150 and 910-42054-4210 for FY 2026-2027. The additional $10,000 for on-call consulting services will be billed to the respective department’s contract services account associated with the applicable federal grant and provided on an hourly, as-needed basis, utilizing the same hourly rates established for CDBG and HOME program services, to ensure flexible access to specialized HUD and federal funding expertise.
Staff Report – Amendment No. 3 to AFN 714.4
July 13, 2026
DISCUSSION
Avant-Garde has provided Housing Consultant Services to the City since 2016 to ensure the City’s HOME and CDBG programs are in compliance with complex HUD regulations.
Avant-Garde has since successfully provided housing consultant services and has ensured that the City is in compliance with HUD regulations.
The Scope of Work for housing consultant services includes tasks such as assisting with the administration of the City’s Home Improvement Program (“HIP”), HOME ARP funding, CDBG, Community Development Housing Organization (CHDO) affordable housing projects affordable housing projects; preparing HUD reports such as the Annual Action Plan and Consolidated Annual Performance Evaluation Report (“CAPER”); and updating/maintaining the City’s project and activity information in HUD’s online monitoring system.
Given the increasing number of City projects receiving federal funding across multiple departments, staff anticipates occasional need for technical consultation outside the CDBG and HOME program framework. Providing a limited as-needed consulting allocation would allow staff to efficiently obtain guidance on federal procurement requirements, compliance questions, and grant administration issues without delay, while maintaining consistency in interpretation of federal regulations across departments.