Combined Agency Meeting Minute
April 12, 2022
Meeting Minutes of Special and Regular Meetings of April 12, 2022 of City Council and Belmont Fire Protection District Board Of Directors
City Council Chambers City Hall, One Twin Pines Lane, Belmont, California
SPECIAL MEETING
CALL TO ORDER: 6:35 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Stone, Hurt, McCune, Mates
COUNCILMEBERS ABSENT: Lieberman
Mayor Mates opened the meeting for public comment on the closed session item. No member of the public came forward.
CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation (Gov’t Code Section 54956.9(d)(1)), One case: Wolfson v. City of Belmont et al., San Mateo Superior Court No. 22-CIV-00921 ADJOURNMENT at this time being 6:55 pm
Jozi Plut
City Clerk
CALL TO ORDER: 7:00 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Stone, Hurt, McCune, Mates
COUNCILMEBERS ABSENT: Lieberman
PLEDGE OF ALLEGIANCE
Led by Mayor Mates
REPORT FROM CLOSED SESSION
City Attorney Rennie state that there are no reportable actions from an earlier held closed session.
SPECIAL PRESENTATIONS
Proclamation Honoring Denny Lawhern
Mayor Mate read the proclamation and presented it to Mr. Lawherns’s sister Abby Hull, Proclamation In Appreciation to Park and Recreation Commissioner Chuck Cotton Mayor Mates read the proclamation and presented it to Mr. Cotton.
Councilmembers thanked Mr. Cotton for his public service.
Combined Agency Meeting Minute
April 12, 2022
Proclamation Honoring Women's History Month
Mayor Mates read the proclamation.
Proclamation Declaring the Month of April National Poetry Month Mayor Mates read the proclamation and presented it to Belmont Poet Laurette Monika Korde.
Ms. Korde highlighted her work as Belmont Poet Laurette and recited her poem Awakening the Poet Within.
Proclamation Declaring the Month of April as Water Conservation Month in the City of Belmont
Mayor Mates read the proclamation and presented it to members of the Mid-Peninsula Water Board and Staff.
Presentation of SchoolForce Celebrate the Music Festival Event representative Alain Sarver provided information and invited the public to attend the upcoming music festival.
RECESS: 7:44 pm
RECONVENE: 751 PM
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Belmont Police Chief Stenquist stated that the department is recognizing the department’s dispatchers and call takers. He stated the police personnel is wearing patches or pins to recognize autism awareness month.
COUNCILMEMBER ANNOUNCEMENTS
Councilmember Hurt announced a virtual happy hour held by sustainable San Mateo County, titled High Voltage, Low Impact building Electrification in San Mateo County. She also announced an Office of Sustainability event to help reduce impacts of climate change.
Mayor Mates announced City Earth Day events, an upcoming egg hunt and invited the public to look to the City’s website for other events.
CONSENT BUSINESS
Approved February 2022 Monthly Financials
Resolution 2022-023 authorizing the City Manager to enter into an agreement with Granicus LLC for software solutions to conduct required elements of public meetings and public office campaign requirements. in an amount not to exceed $206,265.06 for continued use and support and maintenance for a three-year period from July 2022 – June 2025.
Resolution 2022-024 (1) acknowledging receipt of, and accepting the allocation of funds in the amount of $28,880 awarded by San Mateo County; and (2) appropriating $28,880 of grant revenue from San Mateo County to the County Grant Account 205-4-820-6362 and increasing the appropriation of $20,080 to expenditure account 205-4-820-8103 to hire additional part time staff to provide support to vulnerable participants, to provide disability awareness and inclusion training, and to purchase sensory and wellness supplies Combined Agency Meeting Minute
April 12, 2022
Resolution 2022-025 authorizing the City Manager to execute Amendment 2 to the Service Agreement with Renne Public Policy Group to provide State Legislative Advocacy and Consulting Services to the City in an amount not to exceed $55,000 annually, including City Manager authority to extend the agreement for two additional, consecutive one-year term Introduced an Ordinance establishing Cannabis Retail & Distribution (S-3 & S-4) Overlay Zones and Development Standards 2) Direct review of Ordinance and Zoning Basemap Amendments to Planning Commission for review/recommendation Resolution 2022-026 authorizing the City Manager to Execute State and Federal Agreements for transportation grants between The State of California, Department of Transportation (Caltrans) and the City of Belmont for State-Funded and Federal-Aid Projects In response to Councilmember Hurt, Parks and Recreation Director Shearer clarified grant funds will not be used to promote the disability awareness and inclusion training, and to purchase sensory and wellness supplies in the parks and recreation department. She noted that the Parks Department has a robust communications network and noted that the school district, and PTA’s will be serve as a resource to promote the grant from San Mateo County.
ACTION: on a motion made by Councilmember Stone and seconded by Councilmember Hurt the consent business was approved by a roll call vote. (4-0), Councilmember Lieberman absent.
PUBLIC HEARINGS (None)
GENERAL BUSINESS
District Elections Map Boundaries, Sequence of Elections, and At-Large Elected Mayor City Attorney Rennie stated the action before is a culmination of a series of meetings and public hearings the Council has had on distinct elections. He explained that the Council will hold a final public hearing for the approval of a final map, adopt boundaries of council districts for by-district elections by resolution and introduce an ordinance codifying district-based elections, establishing the sequence of councilmember elections by-districts, establishing the office of mayor and setting the term of office at two years and initial election, and reorganizing the city code to incorporate the change in method of council elections.
In response to Councilmember Hurt, City Attorney Rennie stated that boundaries are based on specific information in the US Census, he explained that the technical boundary changes allotted to the City Manager are to ensure that the map is following the census lines and lines are closing.
He further explained that the technical changes would not include moving residences from one district to another.
In response to Mayor Mates, City Attorney Rennie explained that in earlier irritations the districts were numbered with letters rather than that of the current map with numerical districts, he noted that the numerical method is conventional.
In response to Councilmember Stone, City Attorney Rennie stated that the Council could initiate the process of establishing term limits for the Mayor, he explained that the term limits are established by the vote of the people.
Combined Agency Meeting Minute
April 12, 2022
ACTION: on a motion made by Councilmember McCune and seconded by Councilmember Stone Resolution 2021-027 Adopting District Boundaries Based on the 2020 Census for By-District Elections was approved by a roll call vote. (4-0), Councilmember Lieberman absent.
Comprehensive Sewer Rate Study – Proposition 218 Notice for Sewer Rate Changes Effective Fiscal Years 2022/2023 and 2023/2024
Public Works Director Brown noted that the comprehensive study is a biannual process and the action recommended is to adopt a resolution setting the maximum sewer rates for the next 2 fiscal years 2022 to 2024 with a flow stabilization adjustment and setting a rate study public hearing to occur on the June 14, 2022.
City Consultant Korn, HDR provided a summary of the sewer rate study and stated the study has some key goals to fund annual operational and maintenance (O&M) expenses, including the cost of waste water treatment thru Silicon Valley Clean Water (SVCW) a total pass through cost of 45% pf the O$M budget. He added that the overall capital improvements costs are also calculated into the charges. He explained cost formulas for increases to consumers and provided a comparison to other member agencies. He concluded stating that the proposed rates of 5.5% on July 1 of FY22/23 and FY 23/24 and winter follow adjustment increase from 9% to 10% are cost based and reflect cost of service principles and recommended approval of rates.
ACTION: on a motion made by Councilmember and seconded by Councilmember Stone and seconded by Councilmember Hurt Resolution 2022-028 Stating Its Intention to Revise the City's Sewer Charges Effective Tax Year 2022-2023 And 2023-2024 approved by a roll call vote. (4-0), Councilmember Lieberman absent.
Measure I Report
Public Works Director Brown provided an update on the projects delivered since the inception of the Measure I Sales Tax Measure between 2018 and present. Mr. Brown explained that the tax measure is a ½ cent local sales tax enacted in 2017 with a 30-year sunset to provided local funding for maintaining City services and facilities. He outlined benefits from Measure I since adoption nothing completed and upcoming projects. He noted that with the Measure I monies the Pavement Index has risen 9 points.
In response to Councilmember Hurt, Mr. Brown stated that $300 thousand Measure I dollars was granted for the Twin Pines and Belmont Creek restoration project and matched with $150 thousand from both San Carlos and County of San Mateo.
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their intergovernmental assignments.
Verbal report from City Manager
City Manager Oskoui welcomed everyone back to the chamber for n person meetings. He acknowledged the accomplishment of district mapping process and congratulated all involved in the adoption of the final map. He noted that the San Mateo ShopLocal app is live. He stated that Combined Agency Meeting Minute
April 12, 2022
information will be forthcoming regarding City projects that will impact local traffic. He announced the V.O.I.C.E.S. personal hygiene and household products drive in partnership with Samaritan House.
MATTERS OF INTEREST/CLARIFICATION
(none)
ADJOURNMENT at this time being 8:50 PM
Jozi Plut
City Clerk