COMBINED AGENCY
Meeting Minutes, June 14, 2022
MINUTES OF SPECIAL AND REGULAR MEETINGS OF CITY OF BELMONT CITY
COUNCIL AND BELMONT FIRE PROTECTION DISTRICT BOARD OF DIRECTORS JUNE 14, 2022
CITY COUNCIL CHAMBERS AND VIRTUAL
SPECIAL MEETING
ITEMS OF BUSINESS
CALL TO ORDER 6:33 PM
COUNCILMEMBERS PRESENT: McCune, Hurt, Mates
ABSENT: Lieberman, Stone
This meeting experienced technical difficulties, meeting opened at 6:33 PM by Vice Mayor McCune, he stated the technical issues and that the study session would be continued to the end of the regular meeting.
RECESS 6:34 PM
CLOSED SESSION (Continued due to technical difficulties)
1. Conference with Conference with Labor Negotiators (Govt Code Section 54957.6) Agency designated representatives: Afshin Oskoui, City Manager; Employee organization: Mid-Management Confidential Employees Association (MMCEA) STUDY SESSION (Continued to end of regular meeting due to technical issues) Consideration of an Amended Exclusive Negotiating Agreement with Linc Housing for an Affordable Housing Project located on El Camino Real at Hill Street, and Authorizing Streamlined Ministerial Review Pursuant to Senate Bill 35 (APN’s 045-163-070, 045-162- 070, 045-162-080, 045-162-090)
CALL TO ORDER 7:20 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Lieberman (virtual), Stone, Hurt, McCune, Mates (virtual) ABSENT: None
PLEDGE OF ALLEGIANCE
Led by Councilmember McCune
REPORT FROM CLOSED SESSION
City Attorney Rennie stated that a closed session was not held this evening.
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Meeting Minutes, June 14, 2022
SPECIAL PRESENTATIONS
Proclamation Recognizing Mosquito Vector Month and Annual Presentation from the San Mateo County Mosquito and Vector Control District
Mayor Mates read the proclamation.
Rachel Curtis-Robles, PhD, Public Health Education and Outreach Officer San Mateo County Mosquito Vector Control thanked the Council for recognizing Mosquito Vector Month and presented the annual report.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Terri Cook, Belmont Park Booster, commented on the Concerts in the Park Series.
COUNCILMEMBER ANNOUNCEMENTS
Councilmember Lieberman stated that he attended a ribbon cutting at a Foster City Gilead Training Facility.
Councilmember Hurt announced local Juneteenth events.
Mayor Mates announced an upcoming Poetry Night, an upcoming Business ax Forum and invited the public to the upcoming Movies in the Parks.
CONSENT BUSINESS
Resolution 2022-052 Finding That The COVID-19 Statewide Emergency Remains In Effect And That State And Local Officials Continue To Recommend Measures To Promote Social Distancing And Directing The Council’s Citizen Advisory Bodies To Make Consistent Findings Minutes Approved February 17, 2022 Special Meeting, February 16, 2022 Special Meeting January 25, 2022 Special and Regular Meeting, February 8, 2022 Special and Regular Meeting, February 22, 2022 Special \and Regular Meeting
Resolution 2022-053 Authorizing the City Manager to Execute An Amendment To The Service Agreement With The Lew Edwards Group To Provide Communications Services In An Amount Of $100,000 Plus A 10% Contingency For A Total Not-To-Exceed Amount Of $210,000.
Resolution 2022- 054 Authorizing An Amendment To The Contract With WRA, Inc., For Consulting Services For Development Of An Open Space Management Plan For An Additional Amount Of $19,000 Plus A 10% Contingency, For A Total Not-To-Exceed Of $148,720, and Authorizing a Budget Appropriation of $20,900 From Planned Park Fund 341 For This Purpose ACTION: On a motion made by Councilmember Hurt and seconded by Councilmember Stone the Consent Business items were unanimously approved by a roll call vote. (5-0)
PUBLIC HEARINGS
Resolution Making Certain Findings Under Public Health and Safety Code Section 33433 for Disposition Of Public Property Located at 30 Oxford Place, and 300-400 Davey Glen Road (APN’s 040-500-170, 106-190-070, 106-270-060)
Economic Development and Housing Manager Rose stated that the Belmont Redevelopment Agency acquired the properties in 2009. She noted that the Belmont units are used as low-income
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Meeting Minutes, June 14, 2022
properties and explained that in 2019 the Council approved a tenant and housing relocation plan.
She noted that the tenants were relocated, and other low-income housing units were identified. She explained that the City now desires to pursue sale of these three properties to market rate buyers pursuant to Health & Safety Code Section 33433. She stated that the sale will help fund development of more affordable housing in Belmont.
In response to Councilmember Hurt, Ms. Rose stated that a local realtor Abe Matar responded to a Request for Proposal (RFP) and was awarded a contract to facilitate the sale of the properties.
She stated that the City does not own any other residential units in the City.
Mayor Mates opened the public hearing, no member of the public came forward to speak.
Mayor Mates closed the public hearing.
ACTION: On a motion made by Councilmember McCune and Seconded by Councilmember Stone Resolution 2022- 055 making certain findings under Public Health and Safety Code Section 33433 for disposition of public property located at 30 Oxford Place, and 300-400 Davey Glen Road (APN’s 040-500-170, 106-190-070, 106-270-060) was unanimously approved by a roll call vote. (5-0)
Public Hearing Under Proposition 218 to Consider Protests to Proposed Increases to Sewer Service Charges Effective Fiscal Years 2022/2023 and 2023/2024 City Consultant Shawn Koorn, HDR, introduced the proposed increase to sewer service charges.
He explained that the setting of the cost-based rates is a three-step process including revenue requirements, cost of service and rate design. He explained the key issues in the study which include maintaining sufficient sewer rate revenues, long term debt planned for capital needs of $15 million in FY24/25, and recommendation to revise the winter water flow adjustments factor from 9% to 10% and to meet to key financial metrics. He concluded stating that proposed rates will maintain the current classes of service which reflect customer usage and system characteristic. He stated that the study recommends an annual 5.5% adjustment for FY2022/23 and FY2023/24, collected through the customer’s property tax bill. He reviewed the proposed 5-year rates for collection and treatment and the proposed bill comparisons and stated that the proposed rates are cost-based and reflect cost of service principles. He noted that the proposed rates provide financial stability.
Mayor Mates opened the public hearing, no member of the public came forward to speak.
City Clerk Plut stated that eleven letters protesting the rate increase were received.
Mayor Mates closed the public hearing.
ACTION: On a motion made by Councilmember Hurt and Seconded by Councilmember McCune Resolution 2022-056 Increasing Certain City Sewer Service Charges Effective July 1, 2022 And July 1, 2023 was unanimously approved by a roll call vote. (5-0) Adopt Budget and Related Items for Fiscal Year 2023
Finance Director Castaneda provided a budget summary recap, stating that the budget aligns with the Council’s Five Strategic Focus areas, maintains a balanced budget, continues fiscal prudence, and remains focused on infrastructure and capital improvement. She noted that the City continues
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Meeting Minutes, June 14, 2022
to maximize existing and identifies new revenue sources, addresses deferred maintained and future capital needs and maintains local control over local revenue sources. She identified top community priorities and stated that streets and sidewalks and 911 remain top priorities. She revied the FY2023 budget and stated that the total City-wide budget is proposed at $87.5 million and a total personnel count at 140.50 full time employees. She noted that no changes were made from the introduction of the budget. She reviewed the General fund Balance stating resource balance at $31.0 million of the $28.3 million required and noted the American Rescue Plan (ARPA) one time funding allocation received. She reviewed the secured property tax and the states actions to take from the excess Educational Revenue Augmentation Fund (ERAF) and Vehicle License Fees (VLF).
Economic Development and Housing Manager Rose provided a summary of the Mater Revenue Schedule. She noted an increase of 5.0% in CPI noting a rise in costs to supplies and services used by the City, she noted a 4.3% in building valuation and rate and cost recovery in variable percentages. She noted changes to new police firearm storage fee a partial cost recovery based on hourly rate of police staff and a nominal five-dollar city facility rental rate adjustment.
In response to Councilmember Hurt, Ms. Castaneda stated that the large public safety funds allocated from the general fund are for personnel costs including salary and benefits and is in line with neighboring cities.
In response to Council questions Chief Stenquist stated that the firearms storage fee is related to storage of confiscated guns from violence restraining orders and is not a fee assessed to the general public.
Mayor Mates opened the public hearing, no member of the public came forward to speak.
Email Correspondence received in regard to budget transparency.
Mayor Mates closed the public hearing.
Council discussion ensued.
Councilmember Hurt requested a future addition of a climate budget to reduce green house emissions.
ACTION: On a motion made by Councilmember McCune and Seconded by Councilmember Stone,
Resolution 2022-057 Adopting Fiscal Year 2022-2023 Revenue, Appropriations, And Capital Improvement Program Budgets and Permanent Staffing Plan for The City Of Belmont
Resolution 2022-058 Establishing the City of BELMONT’s Appropriation Limit for FY 2022-2023
Resolution 2022-059 Establishing the Annual Special Tax for Community Facilities District No. 2000-1 (Library Project) For Fiscal Year 2022-2023 And Requesting the County of San Mateo Collect The Special Tax on The Property Tax Rolls Resolution 2022-060 Making Fiscal Year 2022-2023 Amendments to the Master Revenue Schedule
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Meeting Minutes, June 14, 2022
Annual Report for Collection of Storm Drainage Fees
Public Works Director Brown stated that the $30 fee for Belmont parcel owners has not changed since 1999 and appears on the annual property tax roll the revenue is required to comply with National Pollutant Discharge Elimination System (NPDES) permit for storm water maintenance.
Mayor Mates opened the public hearing, no members of the public came forward to speak.
City Clerk Plut noted that no written comments were received.
Mayor Mates closed the public hearing.
ACTION: On a motion made by Councilmember McCune and Seconded by Councilmember Hurt Resolution 2022-061 Approving The Annual Report For Collection On The Tax Roll Of Storm Drainage Fees Charged To Parcel Owners To Fund The City Of Belmont’s National Pollutant Discharge Elimination System (NPDES) Storm Water Compliance Program For FY 2022-2023 Annual Report for Collection of Sewer Treatment Facility Charges Public Works Director Brown stated that this $250 dollar per Belmont parcel fee is the City’s cost to the Silicon Valley Clean Water (SVCW) Sewer Treatment Plant JPA agreement for sewage water treatment.
Mayor Mates opened the public hearing, no members of the public came forward to speak.
City Clerk Plut noted that no written comments were received.
Mayor Mates closed the public hearing.
ACTION: On a motion made by Councilmember Stone and Seconded by Councilmember McCune Resolution 2022-062 Approving The Annual Report For Collection On The Tax Roll Of The Sewer Treatment Facility Fees Charged To Parcel Owners To Fund The City Of Belmont’s Share Of The Silicon Valley Clean Water (SVCW) Sewer Treatment Plant And Conveyance System was unanimously approved by roll call vote. (5-0) RECESS: 8:54 PM
RECONVENE: 9:02 PM
Annual Report for Collection of Sewer Service Fees
Public Works Director Brown stated that this fee relates to the sewer service.
Mayor Mates opened the public hearing, no members of the public came forward to speak.
City Clerk Plut noted that no written comments were received.
Mayor Mates closed the public hearing.
ACTION: On a motion made by Councilmember McCune and Seconded by Councilmember Hurt Resolution 2022-063 Approving The Annual Report For Collection On The Tax Roll Of Sewer Services Fees Charged To Parcel Owners To Fund The Operation And Maintenance Of The City’s Sewer Collection System Was unanimously approved by a roll call vote. (5-0)
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Meeting Minutes, June 14, 2022
Military Equipment Policy Adoption
Police Chief Stenquist provided an overview of the ordinance introduced on April 26, 2022. He stated that the ordinance is required by the passage of AB 481 which requires law enforcement agencies to disclose any military equipment it currently possesses and assets a framework for an approval process for future purchases. He noted that the Belmont Police Department has equipment which fall under the definition of military equipment, he clarified that the department does not possess nor has requested equipment through the Federal Surplus Property Acquisition Law of 1945. He explained the process of creating a Military Equipment Use Policy and the annual reporting regarding military
In response to Councilmember Hurt, Chief Stenquist clarified that no purchase or acquisition of any equipment may be made without the approval of the governing body.
Mayor Mates opened the public hearing, no members of the public came forward to speak.
City Clerk Plut noted that no written comments were received.
Mayor Mates closed the public hearing.
ACTION: On a motion made by Councilmember McCune and Seconded by Councilmember Stone Ordinance 2022-1165 Adopting Belmont Police Department Military Equipment Policy 710 and requiring annual review of the policy in accordance with Government Code Section 7071 was introduced by a roll call vote. (5-0)
Energy Reach/EV Infrastructure Code Amendments
Community Development Director de Melo provided a brief timeline on the origins of the ordinance. He stated the two component that make up the amendments including Energy Reach Codes that focus on all electric construction and requirements on buildings based on type, He noted that exceptions are built into the proposed ordinance. He stated that the Electric Vehicle (EV) Infrastructure components speak to new EV infrastructure based upon building types. He explained that the accompanying resolutions focuses on the climactic findings associated with he actions of the ordinance. He noted that components of the proposed ordinance will be incorporated as part of the upcoming tri-annual code cycle adoptions and coming effective January 1st, 2023.
Mayor Mates opened the public hearing, no members of the public came forward to speak.
City Clerk Plut noted that no written comments were received.
Mayor Mates closed the public hearing.
Councilmember McCune stated that although he can generally supports the ordinance, he explained that he does not support an early adaptor model for new technologies that are not mainstream such as heat pump water heaters.
City Attorney Rennie read the title of the ordinance.
ACTION: On a motion made by Councilmember Stone and Seconded by Councilmember Hurt Resolution 2022-064 Making Express Findings That Modifications To The 2019 California Green Building Standards Code By Reference As Amended With Local Reach Energy Standards Are Reasonably Necessary Due To Local Conditions and Ordinance 2022-1166 adopting The 2019
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Meeting Minutes, June 14, 2022
California Green Building Standards Code By Reference As Amended With Local Reach Standards were approved by a roll call vote. (4-1, McCune no)
GENERAL BUSINESS
Appointment of Retired Annuitant
City Manager Oskoui stated that the City is experiencing organizational changes with recent vacancies and retirements. He noted that Ms. Stevenson will provide assistance in accessing the needs to meet the City’s objectives in Council adopted Strategic Focus Areas. He stated that Council approval is requested to fill the position and Mrs. Stevenson’s appointment meets both independent statutory basis for employing a retired annuitant to provide extra special projects help and meets the statutory exception to the 180-day waiting period.
In response to Councilmember Lieberman, City Manager Oskoui stated that the scope of work for Ms. Stevenson is limited to 960 hours per year. He explained that she is tasked to provide insight on assessments in the IT, HR and Finance Departments, including payroll.
Public Comment
Email correspondence received on this item.
ACTION: On a motion made by Councilmember Stone and Seconded by Councilmember Hurt Resolution 2022-065 making findings and approving the appointment of retired annuitant Stacey Stevenson sooner than 180 days after her retirement was unanimously approved by a roll call vote (5-0).
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their IGR assignments.
Verbal report from City Manager
City Manager Oskoui reported on a recent Open Space Management Plan open house. He announced the completion of the reservicing of the Hallmark tennis courts and he announced that the summer pavement resurfacing will begin in various location in the City.
MATTERS OF INTEREST/CLARIFICATION - None
Council concurred to continue the 6 pm study session item to date certain on June 21, 2022 at 1 pm.
ADJOURNMENT at this time being 9:35 PM
Jozi Plut
City Clerk