CITY OF BELMONT
CITY COUNCIL AND BELMONT FIRE
PROTECTION DISTRICT BOARD OF
DIRECTORS
www.belmont.gov
1. ITEMS OF BUSINESS
2. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
CITY COUNCIL SPECIAL MEETING AGENDA
Tuesday, November 29, 2022
6:00 PM
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
HELD VIA ZOOM AND CITY HALL ROOM 360
TELECONFERENCE PARTICIPANTS
Some Members may Participate Virtually
Being held under Gov. Code 54953(e)
The meeting will be a live via ZOOM. The public may also attend the meeting in person to address the Council during the Public Comment Portion of the Meeting. Social distancing must be practiced, and seating will be limited.
PUBLIC COMMENT:
To maximize time for live public comment, we encourage members of the public to provide comments by joining the City Council meeting via Zoom : For web, visit https://belmont-gov.zoom.us/ select “Join” and enter Meeting ID: 95745673035. Use the Raise Hand feature to request to speak. You may rename your profile if you wish to remain anonymous.
For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID: 95745673035, and press *9 to request to speak. All public comments are subject to a 3-minute time limit unless otherwise determined by the Mayor.
If you wish to submit written public comment, you may send an email to [email protected] before the council considers the item. Please indicate the agenda item topic or agenda item number you wish to comment on in your email’s subject line. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record, but will not be read during the Council meeting.
Persons wishing to orally address the Council on the items of business listed below will be given an opportunity to do so before or during the Councils consideration of the item. 1 3. CONSENT BUSINESS
A. Approval of Minutes
B. Monthly Financial Reports - October 2022
4. GENERAL BUSINESS
A. Interview Candidates for Belmont Representative to the San Mateo County Mosquito and Vector Control District
5. ADJOURNMENT
This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from acting on non-agenda items.
Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.
The City Attorney will read the title of ordinances to be adopted Recommendation: Approve minutes as presented for Special and Regular meetings of June 28, 2022 and October 25, 2022.
Attachment(s):
June 28, 2022 Special and Regular Meeting
October 25, 2022 Special and Regular Meeting
Recommendation: Motion to receive Monthly Financial Reports Attachment(s):
Monthly Financial Reports - October.pdf
General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.
Recommendation:
1) Discuss Process
2) Conduct Interviews
3) Consider adoption of resolution appointing one member to the San Mateo County Mosquito and Vector Control District and determine appointment period Attachment(s):
Resolution
If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413.
Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Meeting information can also be accessed via the internet at: www.belmont.gov.
All staf reports will be posted to the web in advance of the meeting, and any writings or documents provided to a majority of the City Council/District Board or Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's Of ice, One Twin Pines Lane, during normal business hours and at the Council Chambers at City Hall, Second Floor, during the meeting. 2 Combined Agency Minutes
June 28, 2022
Minutes of Special and Regular Meetings of Belmont City Council and Fire Board of Directors, June 28, 2022
SPECIAL MEETING
CALL TO ORDER 6:00 pm
ATTENDED BY: COUNCILMEMBERS: Lieberman, Hurt, McCune, Mates, Stone (arrived late) ABSENT: None
STUDY SESSION
Business License Tax Modernization Study Session
Community Development and Housing Manager Rose provided an overview of the Business License Tax (BLT) updates, She explained that staff evaluated alternatives to update the tax to minimize fiscal impacts to businesses. She explained that the current tax rate table significantly overburdens small business making less than $125 thousand as well as home-based consultants and small contractors, she further noted that two-thirds of Belmont business with gross receipts of less than $100 thousand all currently pay $27 per $1000, she provided comparison with other jurisdictions noting significant lower gross receipts models. Ms. Rose provided the progress of the modernization efforts since 2019. She provided the proposed rates by business type.
She explained that based on the feedback received at the June 2022 business forums, staff worked with HdL Companies to generate an alternative tax model for Council consideration. She stated that staff proposes a three-year phased implementation, which would take into consideration the economic impact on some businesses, allowing for a more gradual increase. She stated that a phased implementation could result in less revenue than is currently being collected in BLT for the first year and potentially the second year.
Ms. Rose explained that with the new proposed model will provided a tax relief to smallest businesses estimated that over 70% of businesses will pay less than the current rates and will create a progressive tax system ensuring a fairer structure - with lower effective tax rates for businesses bringing in less gross receipts than for larger firms and maintain locally-controlled annual revenue for city services such as street & sidewalk repair, public safety, and other community priorities.
Receive an update on the Business License Tax modernization effort, consider proposed and alternative models, and provide direction on the next steps Public Comment The following provided comments on the proposed tax structure.
Mike Picone, Carlmont Shopping Center, Art Santos, Mary Morrisey Parden, Belmont Chamber of Commerce, Andrew Freeman, Kay Shane, Danny Yay, Robert Mitchell Email corresponded received on this item.
Council discussion ensued on the current structure of the business tax model and the newly proposed gross receipts model.
3 Combined Agency Minutes
June 28, 2022
City Attorney Rennie noted that the San Mateo Elections Office requires notice of a proposed tax initiative for the November 2022 General Election by August 8, 2022.
Council concurred that more information is needed on the proposed models and a Belmont specific model is needed. Discussion ensued on the formation of a subcommittee Councilmembers Hurt, Stone and Liberman came forward to participate.
ACTION: a subcommittee of Councilmembers Hurt and Stone was created to focus on the BLT modernization on a condensed timeline to meet the Election Office ballot designation deadlines.
Adjournment at this being 7:56 P.M
Jozi Plut
City Clerk
CALL TO ORDER: 8:05 PM (Business License Modernization continued into the regular meeting)
ROLL CALL
COUNCILMEMBERS PRESENT: Lieberman, Hurt, McCune, Mates, Stone
PLEDGE OF ALLEGIANCE
Led by Mayor Mates
REPORT FROM CLOSED SESSION
No Closed Session held.
SPECIAL PRESENTATIONS
Mayor Mates announced the winner of the ReThink Waste Trash to Art Contest, Stella L., Belmont Oaks Academy 4th grade student
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Karen Shane commented in support of housing for those working in the trades.
COUNCILMEMBER ANNOUNCEMENTS
Councilmember Stone thanked Belmont Police for their participation in the recent Northern Californian Special Olympics Torch Run.
Mayor Mates announced “Mayor Mates in the Manor” informational meeting hours. She announced the National Night Out events.
CONSENT BUSINESS
Approved May 2022 Monthly Financial Reports as presented Ordinance 2022-1166 Adopting A Military Equipment Policy for the Police Department 4 Combined Agency Minutes
June 28, 2022
Resolution 2022-067 Calling and Giving Notice of The Holding of A General Municipal Election To Be Held On Tuesday, November 8, 2022, To Elect Two Members Of The City Council, One From District 1 And One From District 3, A Mayor At-Large And Any Ballot Measures Approved For Placement
Resolution 2022-068 Requesting The Board Of Supervisors of The County of San Mateo to Render Specified Services to The City Relating To The Conduct of A Regular Municipal Election To Be Held On Tuesday, November 8, 2022
Resolution 2022-069 Approving A Permanent Encroachment Agreement with San Mateo County Express Lanes Joint Powers Authority (APN 040-371-080)
Resolution 2022-070 Approving A Summary Vacation of A 5-Foot Wire Clearance Easement and Accept A 5-Foot Right of Way Dedication Along the Frontage of The Property At 3301 Haskins Drive (APN 043-221-330
Resolution 2022-071 Authorizing a Three-Year Microsoft Enterprise Agreement with SoftwareONE, Inc Recommendation: Adopt a resolution authorizing the City Manager to execute a three-year Microsoft Enterprise Agreement with SoftwareONE, Inc. at a total cost of $293,831.82, with an annual amount of $97,943.94 each year for the next three years Resolution 2022-072 Approving A Memorandum of Understanding Between the City of Belmont and The Mid-Management Confidential Employees Association For The Term Of January 1, 2022 Through December 31, 2024
In response to Councilmember Hurt, City Manager Oskoui stated that an annual report will be made to the Council regarding the Military Equipment Ordinance and procurements of any material under those categories will come before the Council for approval.
In response to Mayor Mates, City Attorney stated that the Mayor is a member of the Council, therefore the calling for an election of three seats on the Belmont City Council is correct.
Councilmember Stone expressed his appreciation to the MMCEA Bargaining Group and City Representatives on the work performed to complete the employment memorandum of understanding.
ACTION: On a motion made by Councilmember McCune and Seconded by Councilmember Stone the Consent Business was unanimously approved by roll call vote. (5-0) PUBLIC HEARINGS (none)
GENERAL BUSINESS
Information Technology Strategic Plan Update
City Consultant Berry Dunn provided an overview of the fie year Information Technology (IT) Strategic Plan methodology categorized recommendations and the implementation strategy including the budget.
Public Comment
Karen Shane commented on the project management.
The report was informational only no action was taken.
5 Combined Agency Minutes
June 28, 2022
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their IGR assignments.
Verbal report from City Manager
City Manager Oskoui reported on a recent Housing Workshop. He reminded residents about fire safety educational opportunities, he announced upcoming Sunday Concerts in the Park, he noted that Phase 1 of the summer paving program is complete and second phase to begin later in July.
He announced that Park and Recreation equipment operator Kieran Cronin received 1st place in the Silicon Valley Rodeo Event and will represent Belmont at a national event.
MATTERS OF INTEREST/CLARIFICATION
Mickelson Therapy Pool
Mayor Mates stated that Council received an request to consider a resolution in support of reopening the Sutter Health, Mack E. Mickelson Arthritis and Rehabilitation Center Therapy Pool for community use at the Mills Health Center in San Mateo.
Email received in support of action received from, Ginnie K. Plato Council concurred to directed staff to draft resolution for Council adoption at a upcoming Council meeting.
Resolution 2022-072-A of the City Council of the City of Belmont in Solidarity With All Individuals Affected By Roe v. Wade, Denouncing its Overturn Mayor Mates requested that the Council discuss and consider adopting a resolution in solidarity with all individuals affected by Roe v. Wade and denouncing its overturn.
Council discussed and concurred to support the resolution.
ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Hurt Resolution 2022-072-A in Solidarity with all Individuals Affected By Roe v. Wade, Denouncing its Overturn was unanimously approved by a roll call vote (5-0).
Email in support of action received from Terri Cook, Jennifer Hennings ADJOURNMENT at this time being 9:31 PM: in memory of Ruth Waters, notable Peninsula artist and community builder.
Jozi Plut
City Clerk
6 Combined Agency Meeting Minutes
October 25, 2022
Meeting Minutes of Regular Meeting of October 25, 2022, of City Council and Belmont Fire Protection District Board of Directors
City Council Chambers City Hall, One Twin Pines Lane, Belmont, California SPECIAL MEETING 6:15 PM
ATTENDED BY: COUNCILMEMBERS Lieberman (virtual), Stone, Hurt, McCune, Mates Review of Community Benefit Program Options
Housing Manager Rose presented a background on the community benefit program policy updates options. She defined the Community Benefit Program as a method to derive benefits from new development by offering incentives to developers which need to provide amenities and public improvements. She stated that staff seeks direction on implementation of either a formulaic which provides simple and clear expectations, or negotiation program policy type. She recommended a negotiation-based program to allow for maximum flexibility for both City and developers. She noted that staff recommends utilizing project development agreements for policy implantation and allowing developers to make financial contributions in lieu of providing direct benefits.
Council discussion ensued; Council concurred with staff recommendations.
ADJOURNMENT at this time being 6:47 PM
CALL TO ORDER 7:05 p.m.
ROLL CALL
COUNCILMEMBERS PRESENT: Lieberman (virtual), Stone, Hurt, McCune, Mates,
PLEDGE OF ALLEGIANCE
Led by Leo Bolghand (Mayor for a Day)
REPORT FROM CLOSED SESSION
City Attorney Rennie stated that there is no closed session on the agenda.
SPECIAL PRESENTATIONS
Stanford University Community Update on NDNU Campus
At this time Councilmember Lieberman stated that he would recuse himself from the presentation due to his residence in the vicinity of the proposed project and logged out of the meeting.
Lucy Wicks, Stanford University made a presentation on the potential purchase of the Notre Dame University Campus by Stanford University
Steve Elliott, Stanford University provided an overview of Stanford’s proposal.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
None
7 Combined Agency Meeting Minutes
October 25, 2022
COUNCILMEMBER ANNOUNCEMENTS
Councilmember Lieberman announced a grant awarded to the SMC Consolidated Fire for fire safety preparedness.
Councilmember Stone announced an upcoming Badge Pinning Ceremony for the SMC Consolidated Fire Department. He reminded all to vote in the upcoming November 8, 200 General Election.
Councilmember Hurt announced that she will be representing the Bay Area the Climate Conference in Egypt.
In the spirit of Halloween Councilmember McCune provided comments of a hopeful vision comparing modern day issues to those on the Star Trek television series.
Councilmember Mates outlined various upcoming community Halloween events. She announced the call for nominations for the Beautiful Belmont and Community Service awards, she announced Town Hall events in the County to bid Farewell to Congresswoman Jackie Speier and congratulated the Belmont Finance on second consecutive award of the distinguished budget presentation award.
CONSENT BUSINESS
Approved August 2022 Monthly Financials
Resolution 2022-101 supporting the Belmont Village Pedestrian/Bike Improvement Project and the application submittal to San Mateo County Transportation Authority (SMCTA) for Cycle 6 Pedestrian and Bicycle Program grant funding
Approved Grand Jury Response entitled, "A Delicate Balance between Knowledge and Power:
Government Transparency and the Public's Right to Know" dated August 9, 2022 and authorize the City Clerk to send the response letter on behalf of the City Resolution 2022-102 Finding the Real Property Located at 876, 884, 898, and 900 El Camino Real to be Exempt Surplus Lands to be Disposed of Pursuant to Government Code Section 37364 City Clerk Plut noted that e-mail correspondence was received on Consent Business Item.
ACTION: On a motion made by Councilmember Stone and seconded by Councilmember Hurt the Consent Business was unanimously approved as amended by a roll call vote. (5-0)
ITEMS REMOVED FROM CONSENT BUSINESS FOR SEPARATE CONSIERATION 1301 6th Avenue Permanent Encroachment Agreement
Public Works Director Brown, presented the report intended as a General Business item. He stated the item was continued from a prior September 27, 2022 meeting for more information. He outlined the benefits of the permanent encroachment agreement (PEA) including noise attenuation, sidewalk repair and addressing ongoing Covid-19 concerns for indoor close contact seating. He clarified that restaurant hours of operation, street parking near the restaurant are not under consideration in this agreement.
Public Comment provided by
Dana Carrino, Patti Smith, Katie Chong, Elisa Stern, Laura Meyer, MaryBeth Jones 8 Combined Agency Meeting Minutes
October 25, 2022
Written correspondence received from Karen Silfvast,
Councilmember discussion ensued.
Councilmember McCune stated that he is not in support of the proposed agreement. He noted that he proposed agreement does not provide a complete design that addresses acoustics as part of the community benefit.
ACTION: On a motion made by Councilmember Stone and Seconded by Councilmember Hurt Resolution 2022-103 approving a Permanent Encroachment Agreement to allow construction of a covered pergola for outdoor seating within the public right of way at 1301 6th Avenue (Farm House Restaurant) and additional sound attenuation along the southern property line fence was approved by a roll call vote. (4-1, McCune no)
RECESS: 8:45 PM
RECONVENE: 8:55 PM
PUBLIC HEARINGS
None
GENERAL BUSINESS
Belmont Village Specific Plan (BVSP) Streetscape Design Guidelines Community Development Director de Melo explained that placemaking improvements including wayfinding signage, street scape design guideline and public art are part of Council Priorities, he noted that Council already adopted public art guidelines and touched on wayfinding and signage and is currently focused on Streetscape Design Guidelines. He outlined the key placemaking goals and stated that they are online with the General Plan and the Belmont Village Specific Plan. He noted the importance of advancing the guidelines so they an be provided to the development stakeholders with future projects in Belmont.
City Consultant Linda Gates, Gates and Associates outlined the design guidelines process. She noted that the guidelines do not replace City standards including mobility and accessibility. She explained that the guidelines intend to improve multi-modal mobility and enhance public infrastructure and attractions.
In response to Councilmember Lieberman Mr. de Melo stated that the guidelines embody the ideals of the Grand Boulevard Initiative whilst creating attractive public spaces, interactive and ped-action and higher density use zoning. He noted that for budgetary purposes the responsibility will be a hled of both private and City funds explaining that certain development project will be responsible for their frontage improvements and as the City completes its capital improvement projects will include the guidelines. He further explained that grant opportunities are available to mitigate cost.
Council Subcommittee members Mates and Hurt stated that the committee concurs with the guidelines as presented.
9 Combined Agency Meeting Minutes
October 25, 2022
Public Comment
Nicki Fox commented on including public art in the guidelines.
Mr. de Melo added that public art will be incorporated into the document.
Council concurred to support the Belmont Village Specific Plan (BVSP) Streetscape Design Guidelines.
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their IGR assignments.
Verbal report from City Manager
City Manager Oskoui stated that at a previous meeting staff received direction to draft an ordinance for Council consideration on flavored tobacco and vaping, he noted that San Mateo County anticipates adoption of such an ordinance and stated that for efforts of uniformity the City will opt in with the County.
MATTERS OF INTEREST/CLARIFICATION
Discussion of School Crossing Guard Pilot Program at Carlmont High School (Councilmembers Mates and Stone)
Councilmember Stone stated that school start times are no longer staggered, and traffic is increasing around local schools. Mayor Mates and Councilmember Stone requested that Council consider creating a Council Subcommittee to work with the Sequoia Union High School District (SUHSD) and City of San Carlos regarding the development of a school crossing guard pilot program at Carlmont High School to help traffic flow during school peak time traffic.
Council discussion ensued.
Public Comments in support of the crossing guard pilot program.
Alan Sarver, Suvarna Bhopale
ACTION: on a motion made by Councilmember Stone and seconded by Councilmember Hurt a subcommittee of Councilmembers Mates and Stone to further study and implementation of the pilot program was unanimously approved by a roll call vote (5-0).
ADJOURNMENT at this time being 9:35 PM
Jozi Plut
City Clerk
10 FISCAL YEAR 2023
MONTHLY FINANCIAL REPORT - OCTOBER 31, 2022
HIGHLIGHTS
PERFORMANCE AT
A GLANCE REPORT • General Fund balance increased
compared to prior YTD
• Some funds experiencing cyclical
deficits
FUND RECAP AT A GLANCE REPORT
Notable Fund Balance Increase compared to prior YTD:
•General Fund
•Belmont Fire Protection District
•Afforable Housing Successor
•Planned Park
• Sewer Collection System
• Sewer Treatment
• Fleet and Equipment Management
Notable Fund Balance Decrease compared to prior YTD:
• Park Impact
CASH DISBURSEMENTS &
PURCHASE ORDER
ACTIVITY REPORT
•Amounts equal to and above $50,000
BUDGET VARIANCE
REPORT
• Management Discussion & Analysis
• Tax Trends
This report contains financial information which has not been reviewed or audited by an independent auditor, does not reflect the application of generally accepted accounting principles in all instances and is subject to future revision. This report has not been prepared with a view to informing an investment decision in any of the City’s bonds, notes or other obligations. Any projections, plans or other forward‐looking statements included in this report are subject to a variety of uncertainties that could cause any actual plans or results to differ materially from any such statement. The information herein is not intended to be used by investors or potential investors in considering the purchase or sale of the City’s bonds, notes or other obligations and investors and potential investors should rely only on information filed by the City on the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access System for municipal securities disclosures and website, maintained on the World Wide Web at https://emma.msrb.org/ These financial reports are designed to provide a general overview of the City of Belmont’s interim finances. Questions concerning any information provided in these reports should be addressed to [email protected] or for additional information regarding the City’s financial activities, including past award winning audited financial statements, transparency efforts and best practices please visit the City at www.belmont.gov. 11 City of Belmont
Performance at a Glance
Results for the Period Ended October 31, 2022
(000's)
6/30/2013 $6,200 Audited
6/30/2014 $8,204 Audited
6/30/2015 $9,049 Audited
6/30/2016 $9,177 Audited
6/30/2017 $11,128 Audited
6/30/2018 $11,325 Audited
6/30/2019 $14,846 Audited
6/30/2020 $13,637 Audited
6/30/2021 $13,398 Audited
6/30/2022 $17,839 Unaudited
10/31/2022 $22,279 Unaudited
* excludes Measure I
\0
General Fund
Fund Balance ‐ YTD Fund Deficits
As shown on the Fund Recap at a Glance (page 3), the Recreation Fund, Street Maintenance, Library Bond Debt Service and Facilities Management Fund have deficits and are expected to be eliminated in a future period.
General Fund Balance Trends*
The General Fund balance is $22.3 million, a $4.4 million increase compared to amount at the prior fiscal year end. The increase compared to the 6/30/22 balance was primarily due to the receipt of the second and last tranche of one‐time $3.2 million in ARPA Federal Coronavirus State and Local Fiscal Recovery Funds, a $1.5 million VLF reimbursement due to the shortfall from two years prior, as well as transient occupancy tax recovering from the prior year. $0
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20
$22
$24
General Fund Balance Trend
(in millions)
June October
$0 $20 $40
Budget
Expenditures
Actual
Expenditures
Budget
Revenues
Actual
Revenues
All Funds Revenues & Expenditures
YTD Comparison (in millions)
46%
44%
4%
4% 2%
Capital Improvement Plan
Streets Sewer
Technology Recreational Facilities
Parks & Open Space
2 12
Unaudited Unaudited PY YTD
Fund Fund Bal. YTD YTD PY YTD YTD YTD PY YTD Fund Bal. Fund Bal.
Fund Name 06/30/22 Budget Actual (Under) % Actual Budget Actual Under % Actual 10/31/22 10/31/21 (1) (2) Over (3) (Over) (1)+(2)‐(3)
GENERAL FUND
101 General $17,839 $10,321 $11,305 $984 110% $8,003 $9,435 $6,865 $2,570 73% $6,474 $ 22,279 14,946 102 Measure I 2,939 723 390 (333) 54% 384 1,800 257 1,543 14% 709 3,072 3,426
SPECIAL REVENUE FUNDS
205 Recreation (0) 1,301 531 (769) 41% 390 1,282 1,095 187 85% 883 (564) (469) 206 Library Maintenance & Operation 835 101 3 (99) 2% 0 240 101 139 42% 120 737 842 207 Athletic Field Maintenance 375 30 45 15 148% 19 90 18 72 20% 23 402 373208 City Tree 297 3 3 (1) 82% 4 24 11 13 46% 10 289 320 209 Senior Services Donation 90 1 1 (1) 49% 0 0 0 0 N/A 0 91 86 210 Development Services 1,085 1,843 1,514 (329) 82% 1,273 1,893 1,563 330 83% 1,465 1,036 203 212 General Plan Maintenance 1,305 167 361 194 216% 41 344 33 311 9% 0 1,633 779 223 Belmont Fire Protection District 16,217 4,869 486 (4,383) 10% 475 4,106 4,432 (326) 108% 6,308 12,272 9,575 225 Police Grants and Donations 33 0 0 0 613% 0 2 2 (0) 128% 1 31 34 227 Supplemental Law Enforcement 0 59 73 13 123% 84 55 56 (1) 103% 74 17 10231 Street Maintenance (1) 787 381 (405) 48% 327 811 766 45 94% 679 (385) 358232 RMRA Street Project (1) 202 152 (50) 75% 137 257 2 255 1% 612 149 (151)233 Measure W 1,107 184 84 (100) 45% 72 107 0 107 0% 0 1,190 321 234 Street Improvements 1,255 530 696 166 131% 456 791 588 203 74% 1,102 1,363 1,515 237 Traffic Impact 200 271 1 (271) 0% 0 0 0 0 N/A 0 201 0239 Public Art 396 105 1 (104) 1% 0 0 0 0 N/A 0 397 0 275 Affordable Housing Successor 6,468 1,430 2,413 983 169% 26 879 165 713 19% 95 8,716 3,619 277 Inclusionary Housing 2,452 264 1 (264) 0% 0 55 0 55 0% 0 2,453 2,385 Total Special Revenue 32,115 12,148 6,743 (5,405) 56% 3,302 10,934 8,832 2,102 81% 11,373 30,026 19,800
CAPITAL PROJECT FUNDS
308 General Facilities 725 12 2 (10) 18% 0 124 1 123 1% 2 726 825 310 Infrastructure 2,809 406 302 (104) 74% 0 853 621 232 73% 180 2,490 2,122 312 Comcast PEG Program 396 0 1 1 713% 16 40 0 40 0% 0 397 363 341 Planned Park 1,989 467 413 (53) 89% 0 250 32 218 13% 69 2,371 288342 Park Impact 327 938 283 (655) 30% 0 437 151 286 35% 0 459 1,397 343 Open Space 164 0 3 3 3686% 0 15 21 (6) 137% 5 147 201 704 Special Assessment Districts 309 0 1 1 654% 0 0 0 0 N/A 0 310 308 Total Capital Projects 6,719 1,823 1,005 (818) 55% 17 1,719 825 893 48% 256 6,899 5,504
DEBT SERVICE & OTHER FUNDS
406 Library Bond Debt Service 270 225 0 (225) 0% 0 228 530 (302) 232% 515 (261) (248) 501‐505 Sewer Collection System 25,615 5,260 583 (4,678) 11% 47 5,369 3,317 2,052 62% 3,539 22,881 16,825 507 Sewer Treatment 25,992 1,051 15 (1,036) 1% 1 1,425 2,255 (830) 158% 2,520 23,752 21,782 525 Storm Drainage Enterprise 2,588 735 292 (443) 40% 195 975 526 449 54% 543 2,353 3,237 530 Solid Waste Management 1,767 183 143 (40) 78% 125 185 170 15 92% 134 1,739 1,594 570 Worker's Compensation 1,537 233 254 21 109% 234 236 643 (407) 272% 548 1,148 1,023 571 Liability Insurance 3,387 234 (1,539) (1,773) ‐657% (1,553) 356 582 (226) 163% 435 1,266 1,387 572 Self Funded Vision ‐ 1 0 (1) 3% 4 2 (6) 7 ‐352% (8) 6 11 573 Fleet & Equipment Management 7,439 1,485 1,505 21 101% 1,710 1,623 1,433 190 88% 1,115 7,511 6,426 574 Facilities Management 0 733 599 (134) 82% 552 776 763 13 98% 686 (165) (97) 575 Benefit Prefunding 1,081 491 434 (57) 88% 419 437 668 (230) 153% 876 848 984 Total Debt & Other 69,676 10,630 2,285 (8,345) 21% 1,734 11,613 10,881 732 94% 11,723 61,080 52,925 Total All Funds $129,289 $35,645 $21,729 ($13,916) 61% $13,440 $35,501 $27,661 $7,840 78% $30,536 $123,357 $96,602Fund Types:
Variance
City of Belmont
Fund Recap at a Glance
Results for the Period Ended October 31, 2022
(000's)
General Fund ‐ Used to account for and report all financial resources not accounted for and reported in another fund.
Special Revenue Funds ‐ Used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects.
Capital Projects Funds ‐ Used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.
Debt Service & Other Funds ‐ Includes funds used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest; funds used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis; and funds to account for operations financed and operated in a manner similar to a private business enterprise with the intent that the cost of providing goods and services is primarily financed through user charges; and funds used to account for assets held by the City as an agent.
Variance
Revenues Expenditures
3 13
City of Belmont
Budget Variance Report
General Fund / All Other Funds
Results for the Period Ended October 31, 2022
(000's)
General Fund All Other Funds
Year to Date (YTD) Annual PY YTD Year to Date (YTD) Annual PY YTD Budget Actual Variance % Budget Actual Budget Actual Variance % Budget Actual
REVENUES
Taxes $6,816 $4,865 ($1,951) 71% a $20,449 $2,787 $6,292 $736 ($5,556) 12% a $18,876 $1,204 Property Taxes 2,260 84 (2,176) 4% 6,780 357 4,825 49 (4,776) 91% 14,475 455 Sales Taxes 1,379 831 (548) 60% 4,136 832 1,141 687 (453) 71% 3,423 733 Other Taxes 3,178 3,950 772 124% 9,533 1,599 325 (0) (326) 99% 977 16 Licenses and permits 375 324 (51) 86% 1,124 261 619 873 254 141% 1,858 626 Intergovernmental 1,162 3,361 2,199 289% 3,486 3,297 1,413 1,068 (345) 76% c 4,240 487 Charge for services 1,488 1,459 (29) 98% 4,464 1,363 13,292 5,806 (7,485) 44% d 39,875 4,570 Fines and forfeits 55 31 (24) 56% 165 ‐ 38 0 0 N/A ‐ (0) 313 1,261 948 403% 938 243 178 930 753 524% 534 96 Miscellaneous 112 4 (108) 4% b 337 15 66 (1,387) ‐ (1,453) 2094% e 198 (1,565) Other financing sources ‐ ‐ ‐ N/A ‐ ‐ 1,303 2,397 1,093 184% 3,910 17 Operating transfers in ‐ ‐ ‐ N/A ‐ ‐ ‐ 2,161 (2,161) f ‐ 6,483 Total Revenues 10,322 11,305 983 110% 30,963 8,005 25,323 10,424 (14,899) 41% 75,972 5,435
EXPENDITURES
General government 2,338 1,733 (605) 74% 7,013 1,598 2,711 3,333 622 123% g 8,134 2,979 Public safety 4,886 4,458 (428) 91% 14,658 4,279 4,162 4,490 328 108% h 12,487 6,383 Streets and utilities ‐ ‐ ‐ N/A ‐ ‐ 11,043 6,101 (4,943) 55% 33,129 8,717 Culture and recreation 738 674 (64) 91% 2,214 597 2,751 2,261 (490) 82% 8,252 1,841 Urban redevelopment ‐ ‐ ‐ N/A ‐ 2,514 1,268 (1,246) 50% 7,543 1,180 Debt service ‐ ‐ ‐ N/A ‐ ‐ 2,196 3,343 1,147 152% i 6,589 2,962 Operating transfer out 1,473 ‐ (1,473) 4,420 688 ‐ (688) 2,063 Total Expenditures 9,435 6,865 (2,570) 73% 28,305 6,474 26,066 20,796 (5,270) 80% 78,197 24,062 $887 $4,440 ($1,587) $2,658 $1,531 ($743) ($10,372) ($20,169) ($2,225) ($18,627) Management Discussion and Analysis
(Items with unfavorable budget variance more than $0.1 million) General Fund:
Revenues
Other Funds
Revenues
d) Charges for Services ‐ The Sewer Use Fee (Collection & Treatment) is included as part of the City's Property Tax bill to be received semi‐annually, typically in December and April.
Other Funds
Expenditures
h) Public Safety ‐ Majority of contribution to BSCFD was paid in July. e) Miscellaneous – This revenue is subject to an accounting adjustment during the fiscal year closing process related to claims liability. c) Intergovernmental ‐ The revenue will be received in a future reporting period and includes activities related to the prior fiscal year, which are subject to accounting adjustment. g) General Government ‐ The annual insurance premiums and OPEB contributions were paid in July. f) Operating Transfers In – Budgeted operating transfers will be recorded at the end of the fiscal year based on actual results. received in July are related to June activities, which are subject to an accounting adjustment. i) Debt Service ‐ Semi‐annual debt service on bonds were paid in August. b) Miscellaneous ‐ The budget variance is primarily due to the timing of the annual Crystal Springs Uplands School (CSUS) Public Service Fee, which will be received in a future reporting period. ** July TOT revenues received were for June activities and accrued to the previous FY. July revenues will be received in August.
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES
Trends
Use of money and property
a) Taxes ‐ The budget variance is primarily due to the timing of semi‐annual property tax receipts received in December and April. In addition, the majority of Sales Tax and Transisent Occupancy Taxes ‐$650
‐$450
‐$250
‐$50
$150
$350
$550
$750
$950
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Thousands
Sales Taxes & TOT ‐ Monthly Comparison
Sales Taxes FY 22 Sales Taxes FY 23 TOT FY 22 TOT FY 23 $0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 Thousands
Major General Fund Taxes ‐ 10‐year Trends
Prop Tax Sales Taxes TOT
4 14
City of Belmont
Disbursements & Purchase Order Activity Report
Results for the Period Ended October 31, 2022
Vendor Description Date No. Amount
ADP PAYROLL 10/1/2022 TAXES 10/6/22 DAJ000007707 91,457.84 ADP PAYROLL 10/15/2022 TAXES 10/21/22 DAJ000007715 98,291.95 CALPERS CONTRIBUTION PPE 9/3/22 10/4/22 DAJ000007755 107,183.32 CALPERS HEALTH PREMIUM 10/11/22 DAJ000007756 159,990.43 CALPERS CONTRIBUTION PPE 9/17/22 10/17/22 DAJ000007758 107,097.29 CALPERS CONTRIBUTIONS PPE 10/01/22 10/27/22 DAJ000007750 108,689.41 CITY OF BELMONT EMPLOYEES PAYROLL 10/1/2022 10/6/22 DAJ000007708 388,005.03 CITY OF BELMONT EMPLOYEES PAYROLL 10/15/2022 10/20/22 DAJ000007714 406,229.15 CRAFTWATER ENGINEERING INC TWINES PINES PARK PROJECT 10/28/22 EFT00030146 86,695.07 EXPRESS PLUMBING SANITARY SEWER EASEMENT REHABILITATION PROJECT 10/21/22 EFT00030111 156,879.75 GOOD CITY COMPANY PLANNING SERVICES ‐ VARIOUS PROJECTS 10/14/22 EFT00029954 63,254.68 O'GRADY PAVING INC. PAVEMENT PRESERVATION PROJECT 10/21/22 EFT00030026 64,283.65 SILICON VALLEY CLEAN WATER 10/22‐12/22 QTRLY CASH SHARE 10/21/22 EFT00029995 355,246.45 Total Disbursements in Excess of $50,000 2,193,304.02 $ Total Count 13
Vendor Description Date No. Amount
GCS ENVIRONMENTAL EQUIP SVCS 2022 TYMCO 600 REGENERATIVE AIR STREET SWEEPER 10/20/22 23 00017 312,634.75 TOWNE FORD SALES 2023‐FORD TRANSIT VAN 10/20/22 23 00018 68,605.25 Total Purchase Orders Issued in Excess of $50,000 381,240.00 $ Total Count 2
Disbursements Amounts Equal to $50,000 and Above
Purchase Order Amounts Equal to $50,000 and Above
5 15
Beginning Balance
September 30, 2022 Receipts Disbursements
Ending Balance
October 31, 2022
City of Belmont 91,263,533.52 $ 3,340,657.80 $ (3,163,096.42) $ 91,441,094.90 $ Belmont Fire Protection District 12,515,924.89 3,301.43 (253,572.46) 12,265,653.86 Total $ 3,343,959.23 103,779,458.41 $ (3,416,668.88) $ 103,706,748.76 $ -
Deposit Investments Pool Total
City of Belmont & Belmont Fire Protection District $ 102,833,731.95 873,016.81 $ 103,706,748.76 $ -
Respectfully Submitted,
s/b Grace Castaneda
Grace Castaneda
City Treasurer
I certify that this report accurately reflects all investments of City of Belmont and Belmont Fire Protection District, and is in conformance with the adopted Investment Policy mandated by Government Code 53646. Furthermore, I certify to the best of my knowledge, sufficient investment liquidity and anticipated revenues are available to meet the Agency's budgeted expenditure requirement for the next six months.
CITY OF BELMONT
TREASURER'S REPORT
October-22
Balance Summary
Agency Receipts and Disbursements Summary
treasurer report 10-2022_draft
16 Investment Type Issuer
Maturity
Date Par Amount Current Market Value Interest Total
Investment
Period Rate
Pricing
Source Manager
Deposit
General Account Wells Fargo 873,016.81 $ 873,016.81 $ Bank Bank Investments:
L.A.I.F.-POOL State of California Daily 92,439,102.87 94,252,428.93 139,179.42 90 days 1.772% LAIF LAIF L.A.I.F.-BONDS State of California Daily 8,416,207.01 8,581,303.02 12,671.72 90 days 1.772% LAIF LAIF Total 103,706,748.76 $ 101,728,326.68 $ 151,851.14 $
s/b Grace Castaneda
S/B John Violet
Investment Detail
CITY OF BELMONT
TREASURER'S REPORT
October-22
Oct‐21 Nov‐21 Dec‐21 Jan‐22 Feb‐22 Mar‐22 Apr‐22 May‐22 Jun‐22 Jul‐22 Aug‐22 Sep‐22 Oct‐22 L.A.I.F.‐POOL 70,512,716 71,662,716 85,762,716 84,634,892 86,774,892 83,344,892 92,612,365 99,512,365 101,582,365 96,162,851 96,412,851 94,372,851 94,252,429 L.A.I.F.‐BONDS 11,335,133 11,335,133 11,335,133 11,341,658 11,341,658 11,341,658 11,350,596 9,084,596 9,084,596 9,103,562 9,103,562 8,770,562 8,581,303 INTEREST RATE 0.203% 0.203% 0.212% 0.234% 0.278% 0.365% 0.523% 0.684% 0.861% 1.090% 1.276% 1.513% 1.772%
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
1.60%
1.80%
2.00%
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
City of Belmont Investment Portfolio Trends
RESOLUTION NO. 2022 –
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT MAKING
APPOINTMENT TO THE SAN MATEO COUNTY MOSQUITO AND VECTOR
CONTROL DISTRICT
RESOLVED by the City Council of the City of Belmont that the following resident is hereby appointed as the City of Belmont’s representative to the San Mateo County Mosquito and Vector Control District for a _____________ term ending December ___________. _________________________________________
* * *
ADOPTED November 29, 2022 by the City of Belmont City Council by the following vote:
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney
18