Combined Agency Meeting Minutes
March 14, 2023
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MEETING MINUTES OF CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE
PROTECTION DISTRICT BOARD OF DIRECTORS SPECIAL AND REGULAR
MEETINGS
City Council Chambers City Hall, One Twin Pines Lane, Belmont, California and Virtual Tuesday, March 14, 2023
CALL TO ORDER: 6:30 PM
SPECIAL MEETING
ROLL CALL
COUNCILMEMBERS PRESENT: Latimerlo, Pang-Maganaris, McCune, Hurt, Mates COUNCILMEMEBERS ABSENT: None
CLOSED SESSION
Conference with Legal Counsel - Initiation of Litigation under Government Code Section 54956.9 (d)(4). One Case.
ADJOURNMENT at this time being 6:55 P.M.
Jozi Plut
City Clerk
REGULAR MEETING
CALL TO ORDER: 7:05 P.M.
ROLL CALL
COUNCILMEMBERS PRESENT: Latimerlo, Pang-Maganaris, McCune, Hurt, Mates COUNCILMEMBERS ABSENT: None
PLEDGE OF ALLEGIANCE
Led by Mayor Mates.
REPORT FROM CLOSED SESSION
City Attorney stated that a closed session was held on whether to initiate litigation, he noted that Council gave direction to initiate an action.
SPECIAL PRESENTATIONS
Proclamation Honoring Women’s History Month
Mayor Mates read the proclamation.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Giuliano Carlini commented bike lanes in Belmont.
Combined Agency Meeting Minutes
March 14, 2023
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Sven Edlund commented on the Planning Commission appointments made at the February 28, 2023, meeting.
COUNCILMEMBER ANNOUNCEMENTS
Councilmember Latimerlo thanked first responders for their efforts during the recent winter storms. She provided comments on why she cast a no vote on the commission appointment resolution at the February 28, 2023 meeting. She explained having no object to any particular person seeking appointment, the vote was specifically in regard a five-member Planning Commission and noted that she continues to support a body of seven members, as was for a number of prior years. She noted that her intention was to promote community engagement and to practice inclusivity in the appointment process.
Mayor Mates recognized staff, women in legislation and business on the occasion of Women’s History Month. She commented on the recent weather conditions and thanked staff for their continued work to keep the City safe and moving. She shared information on the upcoming Peninsula Restaurant Week. She congratulated Vice Mayor Hurt on her second consecutive appointment as CCAG Chair.
CONSENT BUSINESS
Resolution 2023-025 authorizing the City Manager to negotiate and execute Amendment No. 1 to the Service Agreement with Maze & Associates Accounting Corporation for audit and related services for the Fiscal Year (FY) 2023 audit in the amount of $117,955, plus a 10% contingency, for a total not-to-exceed amount of $129,750
Resolution 2023-026 Approving Plans And Specifications, Authorizing Advertisement For Sealed Bids, , Authorizing A Budget Appropriation Of $550,110 From Measure I Fund Balance To The 2023 Pavement Reconstruction Project #3108, Authorizing The City Manager To Execute A Contract With The Lowest Responsible Bidder For An Amount Not To Exceed $2,571,591 Plus A Ten Percent Construction Contingency, And (2) Authorizing The City Manager To Execute A Task Order For Construction Management Services With Pavement Engineering Inc. For An Amount Not To Exceed $476,160 For The 2023 Pavement Project, City Contract Number 2023- 622
Resolution 2023-027 repealing and replacing Resolution No. 2023-015 approving side letter agreement #2 between the City of Belmont and AFSCME Local 829.
Resolution 2023-028 approving And Adopting The Americans With Disability Act (ADA) Transition Plan For Implementation
Public Comment
None
ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Hurt the Consent Business was unanimously approved as presented by a roll call vote. (5-0) PUBLIC HEARINGS (none)
Combined Agency Meeting Minutes
March 14, 2023
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GENERAL BUSINESS
Ralston Avenue Pavement Rehabilitation Project, CCN 2023-622 Public Works Director Brown provided a brief presentation on the upcoming pavement project focusing on the unique new paving process-Cold in Place Recycling (CIPR). He provided the terms, definitions, equipment used and benefits of the process.
Council commented in support of the new pavement rehabilitation process.
Public Comment
Giuliano Carlini, commented on providing safe road conditions for cyclists.
ACTION: On a Motion made by Councilmember Hurt and seconded by Councilmember Latimerlo Resolution 2023-029 approving plans and specifications, authorizing advertisement for sealed bids, authorizing a budget appropriation of $2,173,296 from Measure I Fund balance to the Ralston Segment 3 Re-Pavement Project #3116, authorizing the City Manager to execute a contract with the lowest responsible bidder for an amount not to exceed $1,850,123 plus a ten percent construction contingency, and approving a task order for construction management services with MNS Engineers, Inc. for an amount not to exceed $258,525 for the Ralston Avenue Pavement Rehabilitation Project, CCN 2023-622, was unanimously approved by a roll call vote. (5-0)
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their assignments.
Verbal report from City Manager
City Manager Oskoui provided comments of appreciation to Staff during the storm events. He commented on the recent successful Council Strategic Planning Workshop and noted that an update to the Strategic Plan is forthcoming. He announced upcoming community events. He announced an equity program for the SMC express lanes and he announced the upcoming March 31st State of the City Address.
MATTERS OF INTEREST/CLARIFICATION (none)
ADJOURNMENT at this time being 7:50 P.M.
Submitted by,
Jozi Plut, City Clerk