FISCAL YEAR 2023-24
BUDGET INTRODUCTION
May 23, 2023
2 BUDGET OVERVIEW
LONG-TERM FORECASTS
5-YEAR CIP PLAN
DEPARTMENT BUDGETS
NEXT STEPS
BUDGET OVERVIEW
3 5/23/2023 FY 2023-24 Budget Introduction 4
FISCAL YEAR (FY) 2024
BUDGET PROCESS
Feb. 23, 2023: City Council Strategic Planning Workshop Feb. 28, 2023: FY 2022-23 Midyear Budget Review/Financial Update May 23, 2023: Proposed Budget Intro to City Council
June 1, 2023: Measure I Advisory Committee Meeting
Before June 13, 2023: Audit Committee Review
June 13, 2023: City Council Public Hearing & Adoption
5/23/2023 FY 2023-24 Budget Introduction 5
• Align with the City’s adopted Strategic Focus Areas
• Sustain long-term operational needs to meet
community-identified priorities
• Continue fiscal prudence while managing service
needs, with a balanced budget
• Remain focused on infrastructure funding
and capital improvement
CITY MANAGER’S
MESSAGE
5/23/2023 FY 2023-24 Budget Introduction 6
• Local control over local revenue sources
is essential to long-term fiscal sustainability and allow Belmont's self-reliance into the future
• Secure funding for sewer, storm, streets, facilities, and parks to address deferred maintenance and future
capital needs along with a plan to support
critical public services
• Maximize existing revenues and identify new
cost recovery strategies
STRATEGIC FOCUS AREAS
CITYWIDE PRIORITIES
5/23/2023 FY 2023-24 Budget Introduction 7
102
104
128
244
251
335
Public Works Staffing
Clean/Safe Public
Spaces
Parks & Open Space
Police Patrols/Crime
Prevention
911 Response Times
Street/Sidewalk
Repairs
*Priorities do not sum 877 since some respondents identified more than one item as a #1 priority #1 COMMUNITY PRIORITY
AS RANKED BY 877 RESIDENTS*
5/23/2023 FY 2023-24 Budget Introduction 8
FY 2023-24
BUDGET
(Proposed)
OPERATING BUDGET (CITY) $62.4
OPERATING BUDGET (FIRE) $12.8
TOTAL OPERATING BUDGET $75.2
CAPITAL IMPROVEMENTS (CITY) $20.5
CAPITAL IMPROVEMENTS (FIRE) $0.05
TOTAL BUDGET $95.8
BUDGET OVERVIEW
(IN MILLIONS)
144.25
TOTAL PERSONNEL
(+2.75 FTE)
5/23/2023 FY 2023-24 Budget Introduction 9
FY 2023-24
BUDGET
(Proposed)
RESOURCES $29.6
REQUIREMENTS $30.3
RESERVE FUND BALANCE $0.7
RESOURCES OVER/(UNDER)
REQUIREMENTS $0.0
GENERAL FUND SUMMARY
(IN MILLIONS)
$0.7M of General
Fund Reserve is
needed to
balance budget
5/23/2023 FY 2023-24 Budget Introduction 10
GENERAL FUND
FY 2023-24 RESOURCES
$1.2
$1.7
$2.8
$4.1
$4.3
$4.4
$12.1
Business License Tax (4%)
Franchises (6%)
Misc. (9%)
Transient Occupancy Tax (13%)
Local Sales Tax (14%)
Service Charges (14%)
Property Tax (40%)
(IN MILLIONS)
5/23/2023 FY 2023-24 Budget Introduction 11
GENERAL FUND
FY 2023-24 REQUIREMENTS
$4.6
$7.5
$7.7
$10.5
Transfer Out (15%)
Benefits (25%)
Operating (25%)
Salaries and Wages (35%)
(IN MILLIONS)
LONG-TERM
FORECASTS
12 5/23/2023 FY 2023-24 Budget Introduction 13
STATE TAKEAWAY OF
PROPERTY TAXES
• The State underfunded property tax in lieu of
VLF (VLF) for a fourth straight year and for the first
time ever has rejected a reimbursement claim to
backfill the VLF shortfall
• If the State continues its stance, the General Fund
impact is a loss of $11 million over 5 years
or $34 million over 10 years; and the
General Fund reserve balance would fall below
the 33% reserve target in FY 2029-30
• A fully funded VLF is 15% of total General Fund
operations
5/23/2023 FY 2023-24 Budget Introduction 15
GENERAL FUND PROJECTION
$(10.0)
$(6.0)
$(2.0)
$2.0
$6.0
$10.0
$14.0
$18.0
$22.0
$26.0
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
33% Target
Minimum
2031 2032
One-Time ARPA funding
WITHOUT VLF FUNDING
(IN MILLIONS)
Projection assumes the
State does NOT fulfill its
VLF funding obligations
5/23/2023 FY 2023-24 Budget Introduction 16
ESTIMATED REVENUE & EXPENDITURES
(IN MILLIONS)
$23
$25
$27
$29
$31
$33
$35
$37
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Revenues Expenditures
Local control over
local revenue sources
is essential to long-term
fiscal sustainability
5/23/2023 FY 2023-24 Budget Introduction 17
BELMONT FIRE PROTECTION DISTRICT
PROJECTION
(IN MILLIONS)
$-
$5.0
$10.0
$15.0
$20.0
$25.0
2022 2023 2024 2025 2026 2027
Capital Reserve
(New Fire Station)
5-YEAR
CAPITAL
IMPROVEMENT
PLAN
18 5/23/2023 FY 2023-24 Budget Introduction 19
CAPITAL IMPROVEMENT
PLAN OVERVIEW
$75.1M
5-YEAR CIP PLAN
$20.6M
FY 2023-24 CIP
(PROPOSED)
5/23/2023 FY 2023-24 Budget Introduction 20
CAPITAL IMPROVEMENT
PLAN OVERVIEW
Technology (1%)
Parks & Open Space (3%)
Facilities (4%)
Streets (33%)
Sewer/Storm (58%)
(IN MILLIONS)
PROPOSED
BUDGET BY DEPARTMENT
21 5/23/2023 FY 2023-24 Budget Introduction 22
COMMUNITY DEVELOPMENT
FY 2023-24 BUDGET SUMMARY
STRATEGIC
FOCUS AREA
Economic Development & Housing
FUNDING SOURCES • Development Services
• General Plan Maintenance
PERSONNEL COUNT
(Proposed)
11.0 TOTAL OPERATING
BUDGET (Proposed)
$5.6M
5/23/2023 FY 2023-24 Budget Introduction 23
COMMUNITY DEVELOPMENT
HIGHLIGHTS & INITIATIVES
• Permitting/plan review for building,
public works, and fire activities
• Processing planning entitlement apps,
community outreach, public hearings
• Business license processing/inspection
• Pre-application consultations and
pre-construction meetings
• Records of decision/related notices
to implement policy actions
• Implement Energy Reach/Electric
Vehicle Infrastructure Codes
• Manage high-level, complex
development review projects
• Prepare modified zoning designation
amendments for cannabis
retail/distribution
• Prepare Harbor Industrial Area Specific
Plan and environmental impact review
• Ongoing Implementation of:
• 2035 General Plan (GP), including 2023-
2031 Housing Element
• Belmont Village Specific Plan (BVSP)
• Climate Action Plan (CAP)
• Placemaking objectives and initiatives
• Wireless regulations
5/23/2023 FY 2023-24 Budget Introduction 24
PARKS AND RECREATION
FY 2023-24 BUDGET SUMMARY
STRATEGIC
FOCUS AREAS
• Quality of Life
• Infrastructure and Mobility
FUNDING
SOURCE
• Athletic Field Maintenance
• City Trees
• Facilities Management
• General Facilities
• General Fund
• Library Maintenance & Ops
• Planned Park
• Recreation
• Solid Waste
PERSONNEL COUNT
(Proposed)
24.75 TOTAL OPERATING
BUDGET
(Proposed)
$9.6M
5/23/2023 FY 2023-24 Budget Introduction 25
PARKS AND RECREATION
HIGHLIGHTS & INITIATIVES
• Facilities Management
• Address storm-related facility repairs
• Conduct routine and preventative
maintenance on 160,000 sf of facilities
• Manage natural gas and electricity;
implement energy/water conservation
projects
• Coordinate Library maintenance and
improvements, including carpet and painting
in FY 2023-24
• In FY 2023-24, coordinate improvements to
Conference Center interior, HVAC system
• In FY 2023-24 conduct citywide facility
assessment
• In FY 2023-24, replace Manor roof
• Schedule and rent facilities for City or
private/group uses
• Recreation Programs
• Deliver accessible, inclusive, age-friendly
programs, services, and events
• Provide licensed childcare services
• Partner/provide youth and teen programs:
summer camps, aquatics, after school
programs, the Hideout, YAC, and VOICES
• Partner/provide adult and senior programs:
educational and recreational opportunities,
day trips, transportation to/from Center, and
lunch program
• Coordinate athletic field usage for sports
groups on City and BRSSD fields
5/23/2023 FY 2023-24 Budget Introduction 26
PARKS AND RECREATION
HIGHLIGHTS & INITIATIVES
• Parks and Open Space
• Address storm-related damages in City parks
and open spaces
• Maintain/repair 16 developed parks, 300+
acres of open space and trails, 11 athletic
fields, and 5.6 acres of developed medians
• Maintain trees on City property
• Conduct/coordinate open space trail
improvements and fuel reduction
• Collect/manage park/facility waste; continue
to improve recycling/composting rates
• Manage new construction, improvements, or
rehabilitation of City parks and playgrounds
• In FY 2023-24, complete Parks, Recreation,
and Open Space Master Plan, including Open
Space Management Plan
• Other Services
• Manage tree removal permitting
• Promote tree canopy and maintain
"Tree City USA“ status
• Coordinate volunteer and educational
opportunities
• Diversity, Equity, and Inclusion (DEI)
• Raise awareness of DEI among City Staff
• Implement DEI improvements into internal
City policies, activities, and programs
• Facilitate incorporation of DEI concepts into
City operations and community programs and
services
5/23/2023 FY 2023-24 Budget Introduction 27
POLICE
FY 2023-24 BUDGET SUMMARY
STRATEGIC
FOCUS AREA
Public Safety
FUNDING SOURCES • General Fund
• Public Safety Grants
• Supplemental Law Enforcement
PERSONNEL COUNT
(Proposed)
45.0 TOTAL BUDGET
(Proposed)
$15.9M
5/23/2023 FY 2023-24 Budget Introduction 28
POLICE
HIGHLIGHTS & INITIATIVES
• Law Enforcement Administration
• Provide leadership/guidance to meet and
exceed community expectations
• Recruit/train high quality staff
• Coordinate Emergency Preparedness
• Promote community partnerships
• Crime Control
• Impartial law enforcement
• Crime prevention (e.g., BelmontWatch)
• Apprehension/prosecution of offenders
• Collaborative resolution with a community
policing philosophy
• C.A.R.E. Team follows-up on cases involving
mental health crisis
• Community outreach (e.g., Belmont Police
Community Academy, website, YouTube,
Twitter, NextDoor, Belmont TRAC)
• Traffic and Community Safety
• Enforce vehicle code/parking regulations
• Coordinate traffic calming/collision reduction
• Mark/tow abandoned vehicles
• Solicit/respond to traffic enforcement
concerns (via "Traffic Enforcement Hot Spot"
Program)
• Investigate vehicle collisions
• Professional Services
• Respond to community inquiries
• Timely dispatch of calls for service
• Securely store/organize property/evidence
• Safeguard/maintain/report police records in
compliance with the law
• Release reports in compliance with the law
5/23/2023 FY 2023-24 Budget Introduction 29
PUBLIC WORKS
FY 2023-24 BUDGET SUMMARY
STRATEGIC
FOCUS AREA
Infrastructure and Mobility
FUNDING
SOURCES
• Development Services
• Fleet & Equipment Mgmt
• Infrastructure repair
• Sewer Collections
• Sewer Treatment Facility
• Solid Waste
• Storm Drainage
• Street Improvement
• Street Maintenance
PERSONNEL COUNT
(Proposed)
33.0 TOTAL OPERATING
BUDGET
(Proposed)
$11.9M
5/23/2023 FY 2023-24 Budget Introduction 30
PUBLIC WORKS
HIGHLIGHTS & INITIATIVES
• Sanitary Sewer
• New Citywide Sewer Master Plan
• I&I Detection and Elimination Program, New
Sewer Lateral and FOG policies
• $24 million in Capital projects this FY
• Strategizing asset management
• Regulatory compliance
• Solid Waste Management
• SB1383 (mandatory composting)
implementation
• Household hazardous waste disposal
• E-waste, compost dispersal, and document
shredding events
• NPDES stormwater compliance
• SBWMA and Recology services management
• Fleet Management
• Completed 149 preventative maintenance
services and 113 repairs
• Replaced 3 gas-powered vehicles with hybrids
• New street sweeper w. reduced emissions
• Upgraded fuel management software with
cloud-based system
• Development Review
• Traffic/engineering study review
• Review/issue/inspect permits
• Review/approve subdivisions
• Process easements/right-of-way
vacation/dedications
• Coordinate public events, increase in public
outreach efforts (e.g., Earth Day, Coastal
Cleanup, PW Open House, social media)
5/23/2023 FY 2023-24 Budget Introduction 31
PUBLIC WORKS
HIGHLIGHTS & INITIATIVES
• Public Works Engineering/Operations
• Allocate $2.5M in Measure I funds annually
• Inspect/repair City-owned curbs/gutters,
sidewalks, ADA ramps, retaining walls, traffic
signals, roadway striping, sewer main lines,
lift stations, etc.
• Manage Parking/Traffic Safety Committee
• Capital projects and grant administration
• (Design) Alameda de las Pulgas Corridor Project
• (Construction) 2022 Slurry Seal Project
• (Construction) 2022 Pavement Rehabilitation Project
• (Construction) 2023 Pavement Project
• (Construction) Ralston Corridor Project, Segment 3
• (Construction) El Camino Capacity Improv. Project
• (Complete) North Rd. Pump Station and Force Main
Project
• Modeling future capital financing
requirements (anticipated increase due to
Sewer Treatment Facility charge)
• Stormwater & Municipal Region Permit
• Asset management, capital
planning/implementation, and grant admin
• Securing Environmental Permits
• Commercial/industrial inspections for MRP
compliance and construction stormwater
inspections
• Regulatory compliance with annual Municipal
Regional Permit (MRP, 3.0)
• Belmont Creek dredging/construction of
various storm drainpipes
• Updating Citywide Strom Drain Master Plan
• Completing design of the Twin Pines Park
Detention Basin and the Belmont Creek
Restoration Projects
5/23/2023 FY 2023-24 Budget Introduction 32
ADMINISTRATION
FUNDING SOURCES
FUNDING SOURCE
ADMIN
SERVICES
(HR/IT)
CITY
ATTORNEY
CITY
MNGR/
CLERK FINANCE
FLEET & EQUIPMENT
MANAGEMENT X
GENERAL FUND X X X X
AFFORDABLE HOUSING X
HOUSING MITIGATION FEES X
STRATEGIC FOCUS AREA:
FISCAL &
ORGANIZATIONAL
SUSTAINABILITY
STRATEGIC FOCUS AREA
5/23/2023 FY 2023-24 Budget Introduction 33
ADMINISTRATION
FY 2023-24 BUDGET SUMMARY
ADMIN
SERVICES
(HR/IT)
CITY
ATTORNEY
CITY
MNGR/
CLERK
FINANCE
PERSONNEL COUNT
(Proposed)
9.0 1.0 6.5 9.0
TOTAL OPERATING
BUDGET
(Proposed)
$3.7M $0.7M $6.4M $2.8M
5/23/2023 FY 2023-24 Budget Introduction 34
ADMINISTRATION
HIGHLIGHTS & INITIATIVES
• Admin Services (Human Operations/IT)
• Reimagining/redefining Human Resources
as People Operations, with a focus on the
employee’s journey with the organization
from hire to retirement/separation and
succession planning
• Implementing the IT Strategic Plan;
Expanding security system and supporting
telecommuting
• GIS infrastructure refinements
• Executive dashboard development and
constituency data portal enhancements
• Server upgrade and data migration
• Capital projects include a technology
refresh for Council Chambers and updated
communications/programming to better
provide ADA compliant services
• Finance
• Received highest recognition from GFOA
for outstanding financial reporting,
Distinguished Budget Presentation Award,
and Operating Budget Excellence Award
• Refinanced 2009A Sewer Revenue Bonds,
achieving savings of $3.5 million
• Support ongoing efforts to address
deferred maintenance and develop longterm capital financing alternatives • Support Measure I Advisory Committee
• Schedule preparation of bi-annual Other
Post-Employments Benefits (OPEB)
actuarial analysis as required by GASB 75
• Full implementation of GASB 87 on Leases
for the fiscal year ended June 30, 2022
5/23/2023 FY 2023-24 Budget Introduction 35
ADMINISTRATION
HIGHLIGHTS & INITIATIVES
• City Attorney
• Collaborating with executive team on Harbor
Industrial Area annexation and proposed life
science developments and land use
regulations
• Supported Clerks Office in first by-district and
direct mayor elections
• Advised on transient occupancy tax update
and prepared Measure K ballot materials
(79% voter-approved)
• Supported response to winter storms
including emergency proclamations/recovery
• Recovered $1.3 million on cross-complaint in
response to property damage lawsuit
• Assisted police department with obtaining
gun violence restraining orders
• Assisting with Parks, Recreation, and Open
Space (PROS) Plan and related CEQA process
• City Manager
• Manage organization’s financial stability, policy
implementation, and overall performance
• Ensure the community understands the City’s
work and that the City is meeting their needs
• Respond to Council, citizen, and staff requests
for information, and management of statemandated filings • Oversee election process of any ballot
initiatives placed by City Council or through
voter referendum
• Advanced Economic Development
Implementation Strategy, including enhanced
business communications, Downtown
Revitalization and General/Specific Plan
implementation, and Infrastructure financing
5/23/2023 FY 2023-24 Budget Introduction 36
ADMINISTRATION
HIGHLIGHTS & INITIATIVES
• Housing Highlights
• Adopted 2023-2031 Housing Element and Environmental
Impact Report
• As of Dec. 31, 2022, the City issued building permits for 732 new housing units, including 209 affordable units, exceeding the City’s total 5th Cycle Regional Housing Needs Allocation by 264 units
• The City has approved development entitlements
for an additional 209 housing units, 162 of which
are affordable to lower income households, and is currently processing applications for 242 more housing units
• Approved two additional loans of City Affordable Housing Funds totaling $3.5M
• Provided financial support to local housing service providers HIP Housing, HEART, and Homeless Outreach Team SMC
• Housing/Economic Development Manager transitioning to City Manager’s Office; final dept. to be determined through subsequent assessment
NEXT STEPS
37 May 23, 2023
City Council Feedback
June 1, 2023
Measure I Advisory Committee Meeting
Before June 13, 2023
Audit Committee Review
June 13, 2023
Public Hearing and Adoption