COMBINED AGENCY MINUTES
Regular and Special Meeting
June 13, 2023
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MINUTES OF CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE
PROTECTION DISTRICT BOARD OF DIRECTORS SPECIAL AND REGULAR
MEETING
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, JUNE 13, 2023
6:30 PM
COUNCILMEMBERS PRESENT: Latimerlo, Pang-Maganaris, McCune, Hurt, Mates
ITEMS OF BUSINESS
STUDY SESSION
Diversity, Equity, and Inclusion Update Recommendation
Diversity and Equity Officer Shearer and City Consultant Irma Zoepf provided an update on the DEI initiatives and efforts to date. Ms Zoepf stated that that the initiative began with an assessment of internal practices to generate DEI awareness and identify opportunities for advancing DEI practices with staff.
Ms. Shearer noted several findings from the assessment including expanding HR resources, the need for more staff interaction and recognition, more DEI training and outreach.
Danielle Giuliacci and AnnMarie Garcia, DEI Working Group Committee Members outlined the groups goals, actions and next steps.
Council discussion ensued. Council concurred to support the actions of the committee and the DEI initiatives internally and externally.
ADJOURNMENT at this time being 7:00 p.m.
Jozi Plut
City Clerk
REGULAR MEETING
CALL TO ORDER: 7:10 p.m.
ROLL CALL
COUNCILMEMBERS PRESENT: Latimerlo, Pang-Maganaris, McCune, Hurt, Mates COUNCILMEMBERS ABSENT: None
PLEDGE OF ALLEGIANCE
Led by Mayor for a Day, local 5th grade student Kevin Li
COMBINED AGENCY MINUTES
Regular and Special Meeting
June 13, 2023
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REPORT FROM CLOSED SESSION
No closed session items on the agenda.
SPECIAL PRESENTATIONS
Recognition of the RethinkWaste "Trash to Art" Contest Winners The Council recognized two local grade school students Parthi Patel and Isabel Yoo for their first and second placement in a the annual RethinkWaste Art to Trash Contest Proclamation Observing Juneteenth Independence Day
Mayor Mates read the proclamation
Rev Lorrie Carter Owens, President of San Mateo NAACP, Alexis Lewis, 1st VP San Mateo NAACP, and Kathryn Haysbert, 3rd VP of San Mateo NAACP thanked the Council for recognizing Juneteenth.
Lois Fried, Local Poet thanked the Council for recognizing Juneteenth. She provided a history of events leading to Juneteenth and read her poem Juneteenth Memories commemorating the holiday.
Proclamation Celebrating SAMCEDA - 70 Years
Mayor Mates read the proclamation.
Larisa Ocañada, SAMCEDA Marketing, Communications and Operations Manager accepted the proclamation.
Proclamation Recognizing Mosquito Vector Month and Annual Presentation Chuck Cotten, Belmont Representative on the Mosquito Vector Control Board provided an update of upcoming events provided by the organization.
Dr. Rachel Curtis Robles, Public Health Education and Outreach Officer provided the annual report on the San Mateo Mosquito and Vector Control District.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Terri Cook provided information on the upcoming Music in the Park series.
COUNCILMEMBER ANNOUNCEMENTS
Councilmembers commented on local events they attended and those that are upcoming.
CONSENT BUSINESS
May 9, 2023 Special & Regular Meeting Minutes
Resolution 2023-046 approving the creation of new job classification, Information Technology (IT) Manager and IT Business System Analyst; and revising the City’s Master Employee Pay Schedule, to include Information Technology Manager and IT Business System Analyst, in accordance with California Public Employees Retirement System (CalPERS) regulations
COMBINED AGENCY MINUTES
Regular and Special Meeting
June 13, 2023
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Resolution 2023-047 authorizing the City Manager to negotiate and execute an amendment to the Service Agreement with Eaton & Associates for managed information technology services in an amount not-to-exceed amount of $275,000
It was noted that the IT Manager job description was duplicated, and the Analyst position was not included with the initial agenda packet at the time of posting the online agenda will be amended.
ACTION: on a motion made by Councilmember Hurt and seconded by Councilmember McCune the Consent Business items were unanimously approved by roll call vote (5-0).
PUBLIC HEARINGS
Annual Report for Collection of Sewer Service Fees
Public works Director Brown stated that an annual public hearing is required to consider the method of collection of sewer service fees and the annual reports for collection that are placed on the tax roll charged to Belmont parcels to fund the operation and maintenance of the City’s sewer collection system. He noted that a majority of parcel owners are needed to protest and overrule the fees.
Mayor Mates opened the public hearing, no members of the public came forward to speak. Mayor Mates closed the public hearing.
City Clerk Plut noted that no written protest was received.
ACTION: on a motion made by Councilmember McCune and seconded by Councilmember Latimerlo Resolution 2023-048 Approving The Annual Report For Collection On The Tax Roll Of The Sewer Service Fees Charged To Parcels To Fund The Operation And Maintenance Of The City's Sewer Collection System For Fiscal Year 2023-2024 was unanimously approved by roll call vote. (5-0)
Annual Report for Collection of Sewer Treatment Facility Charges Public works Director Brown stated the same action is required for collecting sewer treatment fees and unless there is a majority protest to overrule the fees a resolution approving the annual report for collection placed on the tax roll of the sewer treatment facility fees charged to parcel owners to fund the City share of the Silicon Valley Clean Water (SVCW) sewer treatment plant and conveyance system is the required Council action.
Mayor Mates opened the public hearing, no members of the public came forward to speak. Mayor Mates closed the public hearing.
City Clerk Plut stated that no written protest was received.
ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Pang-Maganaris Resolution 2023-049 Approving The Annual Report For Collection On The Tax
COMBINED AGENCY MINUTES
Regular and Special Meeting
June 13, 2023
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Roll Of The Sewer Treatment Facility Fees Charged To Parcels To Fund The City Of Belmont’s Share Of The Silicon Valley Clean Water (SVCW) Sewer Treatment Plant And Conveyance System Upgrades For Fiscal Year 2023-2024 was unanimously approved by a roll call vote (5-0).
Annual Report for Collection of Storm Drainage Fees
Public Works Director Brown stated that this is a $30 per parcel fee and is not regularly increased.
He stated the same public hearing action is required or collection of storm drainage fees charged to parcel owners on the tax roll to fund the City National Pollutant Discharge Elimination System (NPDES) Storm Water Compliance Program for FY 2023-202.
Mayor Mates opened the public hearing, no members of the public came forward to speak. Mayor Mates closed the public hearing.
City Clerk Plut stated that no written protest was received.
ACTION: On a motion made by Councilmember Hurt and seconded by Councilmember McCune Resolution 2023-050 adopting The Annual Report For Collection On The Tax Roll Of Storm Drainage Fees Charged To Parcels To Fund The City Of Belmont’s National Pollutant Discharge Elimination System (NPDES) Storm Water Compliance Program For Fiscal Year 2023-2024 was unanimously approved by roll call vote (5-0).
Adopt Budget and Related Items for Fiscal Year 2023-24
Finance Director Castaneda outlined the FY 2023-24 budget process to date and noted that the item is before the Council for adoption. She explained that since the budget introduction in May the VLF shortfall is now included in the Senate and Assembly versions of the State Budget after being left off the Governor’s January and May revise budget. She clarified that it was not yet signed but the City stands optimistic to continue receiving its share of the funds.
Ms. Castaneda concluded her presentation with a recommendation to approve resolutions adopting the Fiscal Year 2023-24 Budget, approving the Appropriations Limit, authorizing the Special Library Tax, and approving revisions to certain fees in the Master Revenue Schedule.
Mayor Mates opened the public hearing, no members of the public came forward to speak. Mayor Mates closed the public hearing.
Correction item:
Councilmember Hurt motioned to approve the resolutions related to the FY 2023-24 for the City of Belmont seconded by Councilmember Latimerlo and passed by roll call vote.
City Manager Oskoui noted that the Fire Protection Budget resolutions require adoption, City Attorney Rennie clarified that Council may motion to approve the staff recommendation.
COMBINED AGENCY MINUTES
Regular and Special Meeting
June 13, 2023
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ACTION: On a motion made Councilmember Hurt and seconded by Councilmember McCune Resolution 2023-051 Adopting Fiscal Year 2023-24 Revenue, Appropriations, And Capital Improvement Program Budgets And Permanent Staffing Plan For The City Of Belmont Resolution 2023-052 Establishing The City Of Belmont’s Appropriation Limit For Fiscal Year 2023-24
Resolution 2023-053 Establishing The Annual Special Tax For Community Facilities District No. 2000-1 (Library Project) For Fiscal Year 2023-24 And Requesting The County Of San Mateo Collect The Special Tax On The Property Tax Rolls
Resolution 2023-054 Making Fiscal Year 2023-24 Amendments To The Master Revenue Schedule were approved by a roll call vote.
Consider amendments to Belmont Zoning Ordinance (BZO) Section 2 (Definitions), Section 5B (Harbor Industrial Area), Section 8 (Off-Street Parking and Loading), and Section 8A (Off-Street Parking and Loading in the Corridor Mixed Use and Regional Commercial Districts) to include a “Research and Development Facilities” definition, parking ratio, and loading space requirements.
Community Director de Melo stated that the item was introduced at the May 9, 2023 Council Meeting after recommendation from the Planning Commission, Council did not provide any changes to the amendments at the time. He noted the Council is conducting a 2nd reading public hearing and adoption of the amendments. He noted that Council received public comment on biosafety levels (BSL) and further noted that staff will address BSL in greater detail going forward and this action is for parking ratio and loading space requirements.
Dara Sanders, City Consultant with Good City, provided an overview of the amendments.
Council Discussion ensued regarding parking ratios.
Public Comment
Email correspondence received.
David Crabbe Sierra Club commented on biosafety level implications.
Giuliano Carlini commented on reducing parking maximums and use of public transportation.
Gary Baldocchi commented on biosafety and pathogens associated with biolabs.
Debbie Baldocchi commented on the City’s response to winter storms and hazards associated with biosafety labs.
Gladwyn De Souza commented on the hazardous effects of level 3 and 4 biolabs.
Council concurred to support the amendments as presented.
ACTION: On a motion made by Councilmember Hurt and seconded by Councilmember McCune, the Ordinance title was read by City Attorney Rennie Ordinance amending Belmont Zoning Ordinance (BZO) Section 2 (Definitions), Section 5B (Harbor Industrial Area), Section 8 (Off-Street Parking and Loading), and Section 8A (Off-Street Parking and Loading in the Corridor Mixed Use and Regional Commercial Districts) to include a “Research and Development
COMBINED AGENCY MINUTES
Regular and Special Meeting
June 13, 2023
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Facilities” definition, minimum and maximum parking ratio, and loading space requirements was adopted by a roll call vote (5-0).
GENERAL BUSINESS
None
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their IGR assignments.
Verbal report from City Manager
City Manager Oskoui noted that summer road and street construction start and continue through the summer months.
MATTERS OF INTEREST/CLARIFICATION
None
ADJOURNMENT at this time being 9:00 p.m.
Submitted by:
Jozi Plut, City Clerk